ROAD ACCIDENT FUND NON COMPULSORY BRIEFING SESSION RFP /2013/00021

ROAD ACCIDENT FUNDNON COMPULSORY BRIEFING SESSION RFP /2013/00021

Date: 22 July 2013

Time: 11:00

AGENDA

Background of the RFP

Purpose of the Bid

Evaluation Criteria

Mandatory Documents

Disqualification of Bids

Submission of Bids

Contact details

Questions and Answers

Background

•RFP/2013/00021: REQUEST FOR PROPOSALS FOR THE APPOINTMENT OF A MEDIA AND PUBLIC RELATIONS AGENCY

Advertised on 12 July 2013

Closing on 05 August 2013

Page 4[Insert presentation title]

Purpose of the RFPSCOPE OF WORK

The Road Accident Fund (RAF) would like to appoint an experienced and suitably qualified Media and Public Relations Agency for a period of three years.

The bidder will be expected to provide media and public relations services to the RAF which include but will not be limited to the following:

•Development of Communication Policy and Strategy;

•Development of a Sound Media and Public Relations Policy Strategy for the RAF, taking into account the RAF’s varied audiences;

•Development of a Risk Reputation Management Policy and Strategy with regards to RAF communications media relations and public relations;


Evaluation Criteria

Evaluation will be based on the following:

• Technical Functional Mandatory (Comply or Not Comply) – Bidders who do not meet the mandatory requirements will be disqualified.

• Technical Functional Requirement (100 points)

• Price and BEE Evaluations (90/10 points)


MANDATORY EVALUATION CRITERIA

• The bidder must confirm that they have read and understood the terms and conditions set out in the attached Service Level Agreement (Annexure G) which terms and conditions the bidder accepts, in the event that the RAF awards contract to the bidder pursuant to this bid. The bidder must include the following documentation with the bid response:

• A proposed Implementation Schedule; and

• A proposed Pricing Schedule

• A proposed Delivery Schedule

• Failure by the Fund and the successful bidder to conclude a contract within 60 days following the issuing by the Fund of the award letter to the successful bidder, will result in the bid being deemed to be non-responsive which will then entitle the Fund to consider other responsive bids and award the tender to another bidder or bidders.

•MANDATORY REQUIREMENTS

•RFP/2013/00021


Functional criteria Points

Experience of ResourceThe resources in charge of the RAF project must have 5 years experience in the Media and Public Relations industry and must have a qualification in Media and Public RelationsPlease submit CV’s of resources that will be in charge of the project.

The bidder must outline the process plan on how they would rollout and implement the deliverables as specified in 4 above (Scope of work) regarding the Media and Public Relations plan drawing from the bidder’s past experience.

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Technical Evaluation Criteria


Technical evaluation criteria cont….

Functional criteria Points

Track record Bidders are requested to send the attached reference questionnaire to 3 of their clients where similar services were rendered and attach the completed reference check questionnaires to the bid response. Bidders must make sure that the reference questionnaire is signed and the contact details are fully completed. The contact details must include the contact number and the e-mail address of the referee as this information will be used by the RAF to verify all references submitted. PresentationThe bidders will be required to make a presentation on A case study of a Media and PR plan to change the negative brand perception of the RAF in the market.

Note the following thresholds to be applicable for this bidBidders must score 45/more out of 60 to be shortlisted for PresentationsBidders scoring 75/more points out of 100 points including presentation will be considered for further evaluation on Price and BEE.

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Mandatory Documents

Standard Bidding Document (SBD) Tax Clearance CertificateBid ConditionsBEE certificate

Disqualification of bids

Bidders shall be disqualified if they fail to:

Submit a valid and original tax clearance certificate Complete questionnaires in full Submit true and correct information Comply with mandatory requirements Comply with prescribed response format


Original signed bid document and Proposal must be clearly marked and indexed with all pages numbered. One (1) original and two (2) hard copies, submitted in a sealed, clearly marked

(RAF/2013/00021) envelope , to the address provided below.

Submission Address :

RAF Menlyn Reception 38 Ida street Menlo Park Pretoria

Submission of RFB responses


Bid responses sent by courier must reach the reception at least 36 hours before the closing date (05 August 2013), to be deposited into the Bid box.Submission Register must be signed at the reception by bidder when

submitting bid documents.

Important note:Please ensure that the attendance register has been signedName of company Contact details

Late response will not be considered

Submission of Bid responses

Contact Details

All queries must be forwarded to [email protected] and clarification will close not later than 25 July 2013 @ 11H00.

Q and A pack will be published on 29 July 2013.

Thank you

Questions and Answers