City of Moline 619 16 Street, Moline – 2nd Floor

Council Chambers

Committee-of-the-Whole Agenda

6:00 p.m.

Tuesday, December 11, 2018

Questions on the Agenda

Agenda Items

1. LIFEPAK 15 Purchase (Travis Noyd, Deputy Fire Chief)

2. 2018 Ambulance Billing and Collection (Keith Verbeke, Finance Manager)

3. SSA 7 Establishing Ordinance (Ray Forsythe, Planning and Development Director)

4. Traffic Committee 25th Avenue and 14th Street Appeal (Scott Hinton, City Engineer)

5. Lot B Parking Changes (Scott Hinton, City Engineer)

6. Other

Informational Mobile Home Inspections – Sec. 19-2201 (Scott Hinton, City Engineer)

Dumpster Ordinance – Sec. 28-2108 (Scott Hinton, City Engineer)

Downtown Bike Path Location (Scott Hinton, City Engineer)

Floreciente Streetscape Update. Jeff Anderson (City Planner), KJ Whitley (Community Development

Program Manager)

Public Comment Members of the Public are permitted to speak after coming to the podium and stating their name.

Explanation

1. A Resolution authorizing the Fire Chief to execute an agreement for the purchase of six (6)

LIFEPAK 15 Cardiac Monitors from Physio Control, Inc. for the amount of $142,965.32. (Travis

Noyd, Deputy Fire Chief)

Explanation: Bids were publicly open and read on December 5, 2018, for the purchase of six LIFEPAK 15

Cardiac Monitors. Physio Control, Inc. submitted the only responsible and responsive bid in the amount of

$142,965.32. This price reflects a $36,000.00 trade-in offer for the City’s old units. $54,735.32 is budgeted in

FY2019 for a portion of the purchase, and the balance will be budgeted in the amount of $44,115 for FY2020 and

$44,115 for FY2021. The current LIFEPAK 12 cardiac monitors will not be serviceable after the year 2019.

Additional documentation attached.

Staff Recommendation: Approval

Fiscal Impact: $142,965.32 from Account #010-1035-422.06-30, Operating Supplies, as follows:

$54,735.32 FY2019, $44,115 FY2020, $44,115FY2021

Public Notice/Recording: N/A

Goals Impacted: Financially Strong City with Cost Effective Services, A Great Place to Live

2. A Resolution authorizing the Mayor and City Clerk to execute an ambulance billing agreement with

Professional Billing Services LLC. (Keith Verbeke, Finance Manager)

Explanation: The Finance and Fire Department joined forces to solicit bids for ambulance billing and collection

services. The ambulance billing and collection services have been outsourced for 25 years. Eight proposals were

received and reviewed by the Selection Committee on November 16, 2018. Staff recommends accepting the

proposal submitted by Professional Billing Services LLC with a commission fee of 4% on funds collected as the

proposal most advantageous to the City. Additional documentation attached.

Staff Recommendation: Approval

Fiscal Impact: $30,000 savings

Public Notice/Recording: N/A

Goals Impacted: Financially Strong City

3. A Special Ordinance establishing the Multi-Modal Special Service Area #7 of the City of Moline,

Rock Island County, Illinois, the imposition of a 2.1% tax rate to pay the cost of providing special

services in and for such Special Service Area, and providing for other procedures in connection

therewith. (Ray Forsythe, Planning and Development Director)

Explanation: Council Bill/Special Ordinance No. 4054-2018 proposing a Multi-Modal Special Service Area #7

(hereinafter “SSA”) was adopted on September 25, 2018. The SSA will be generally located as follows: bounded

on the West by 11th Street, bounded on the East by 14th Street, bounded on the South by the alley parallel to 4th

Avenue and bounded on the North by the railroad tracks parallel to River Drive. Public hearing for the

establishment of the SSA was held on December 4, 2018. The imposition or levy by the City of a 2.1% tax in the

SSA will be sufficient to produce revenues to provide the services to the SSA. The maximum rate of such taxes

to be extended in any year under this ordinance for special services within the SSA shall not exceed the amount

necessary to produce a maximum annual tax levy of $350,000, and shall not exceed $2,310,000 overall. This tax

is to be levied as a hotel-motel use tax upon all taxable hotels or motels within the SSA. Additional documentation

attached.

Staff Recommendation: Approval

Fiscal Impact: Up to $2.31 million over the life of the SSA on overnight stays specific to the

Element Hotel

Public Notice/Recording: The ordinance will be recorded with the Rock Island County Recorder’s Office

Goals Impacted: A Great Place to Live, Financially Strong City

4. Consideration of an Appeal to the Traffic Committee’s Recommendation to Deny a Four-Way Stop

Intersection at 25th Avenue and 14th Street - (Scott Hinton, City Engineer)

Explanation: The Traffic Committee reviewed a request to make the intersection of 25th Avenue and 14th Street

a four-way stop. The intersection is currently a two-way stop with 25th Avenue having preference over 14th Street.

The request was made in order to reduce the speed of vehicles on 25th Avenue and to reduce the number of

accidents. Staff investigated and found that this intersection doesn’t meet the criteria defined in the Manual of

Uniform Traffic Control Devices (MUTCD) for multi-way stop control. While staff agrees that the

implementation of a Four-Way stop would likely reduce the speed of traffic on 25th Avenue, the Traffic

Committee recommended denial of the request based on the MUTCD requirements. Excerpts from the MUTCD

are attached.

Staff Recommendation: Staff looks to Council for direction.

Fiscal Impact: Minimal. Cost to install two additional signs.

Public Notice/Recording: N/A

Goals Impacted: A Great Place to Live

5. An Ordinance amending Chapter 20, “MOTOR VEHICLES AND TRAFFIC” of the Moline Code of

Ordinances, Appendix 23 thereof, “OFF-STREET LOTS,” by repealing LEASED LOTS: B-Lot – 1500

block of Seventh Avenue and adding TWO HOUR LOTS: B-Lot– 1500 block of Seventh Avenue, spaces

26-50 and LEASED LOTS: B-Lot- 1500 block of Seventh Avenue, spaces 1-25 and 51-72. (Scott Hinton,

City Engineer)

Explanation: The proposed parking change in Lot B will eliminate 25 underutilized, leased parking spaces and

provide 25, two-hour parking spaces to benefit the neighboring businesses.

Staff Recommendation: Approve

Fiscal Impact: N/A

Public Notice/Recording: N/A

Goals Impacted: Upgrade City Infrastructure & Facilities

CITY OF MOLINE, IL BID TABULATION Bid Date and Time: December 5, 2018 11:00 a.m.

Project: LIFEPAK 15 Cardiac Monitors

ITEM UNIT UNIT

NO. ITEM UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT

1 AC Power Cord EACH 6 $68.06 $408.36

2 LP15 AC Power Adapter (power cord not included) EACH 6 $1,410.40 $8,462.40

3 Extension Cable (5ft 3 in) EACH 6 $254.20 $1,525.20

4 NIBP Cuff-Reusable, Child EACH 6 $20.50 $123.00

5 NIBP Cuff-Reusable, Large Adult, Bayonet EACH 6 $27.88 $167.28

6 M-LNCS Neo, Neonatal/Adult Adhesive Sensor, 18-inch, 20/box EACH 6 $361.62 $2,169.72

7 M-LNCS DCI, Adult Reusable Sensor, 1/box EACH 6 $246.82 $1,480.92

8 Carry case top pouch for use w/LIFEPAK 12 or LIFEPAK 15 EACH 6 $48.38 $290.28

9 LIFEPAK 15 Carry case back pouch EACH 6 $68.88 $413.28

10

LIFEPAK 15 Basic carry case w/right & left pouches; shoulder

strap (11577-000001) included at no additional charge when case

ordered with a LIFEPAK 15 device EACH 6 $268.14 $1,608.84

11 FilterLine Set Adult/Pediatric (box of 25) EACH 6 $234.52 $1,407.12

12 Electrode EDGE QUIK-COMBO pediatric RTS EACH 6 $37.72 $226.32

13

SmartCapnoLine Plus - Adult/Intermediate patients>44lbs (box of

25) EACH 6 $264.04 $1,584.24

14 LP 15 Lithium-ion Battery 5.7 amp hrs EACH 12 $392.78 $4,713.36

15

LIFEPAK 15 V4 Monitor/Defib, Adative Biphasic, Manual & AED,

Color LCD, 100mm Printer, Noninvasive Pacing, Metronome,

Trending Sp02, NIBP, 12-Lead ECG, EtCO2, Bluetooth EACH 6 $25,700.00 $154,200.00

16

Trade in of LIFEPAK 12 Promo Any Feature towards the purchase

of LIFEPAK 15 EACH 6 -$6,000.00 ($36,000.00)

17 Shipping and Handling $185.00

TOTAL $142,965.32

PHYSIO CONTROL, INC.

The above prices are "as read" and are subject to approval by the City of Moline Engineering Department. 1

CITY OF MOLINE

In October 2018, the City solicited offers from qualified firms to perform ambulance billing and collection service.

Eight proposals were received and reviewed by the selection committee.

Scorecard for Proposals Submitted

Name of Business: Company A Company B Company C Company D Company E Company F Company G Company H

Years of experience 33; 20 ems 21; 17 ems 14 27 29 22 26 28

Years of experience with governmental clients 20 17 14- - -

26 28

Ability to meet Scope of Work meets meets limited meets meets meets meets meets

Samples of monthly reports meets meets meets meets meets meets meets meets

meets meets meets meets meets meets meets meets

ESO Billing

Software;

Nemsis;

payerlogic;

FTP; Image

Trend

AllScrits Pro; Alpha

II Claimstaker to

scrub data;

Availity/RealMed to

e claim;secure FTP

and email

Mayer

Networks

RescueNet; Zoll

Data Systems; Tri-

Tech; Connex;

NEBO Systems;

NaviNet; Zirmed

Clearing house

AccuMed

software;Zoll

DataSystem

Rescue Net

RevSpring;

payorlogic;

LexisNexis;

Laserfiche;

hoytNIVA;

Mitel MiVoice;

Revenue

Advantage;

ZirMed

Nemsis;ImageTren

d ePCR; patient

portal; Zoll

Rescue Net

Billing; TriTech

Respond billing

Image Trend; Payor

Logic; Zoll and Tritech

ERP;nemsis;firehouse;es

o solutions

Staffing meets meets meets meets meets meets meets meets

References meets meets limited meets meets meets meets meets

Collection Rates 87/86% not provided 95% not provided not provided 71.06% not provided 77%

Insurance Minimum meets meets meets meets meets meets meets meets

EOE policy

meets meets meets meets meets meets meets meets

Hours of operation

8-5; M-F 8-4:30; M-F not provided 8-5; M-F 8-4:30; M-F 8:30-7:30; M-F

meets/expanded

hrs M-TH 8-7; F 8-5; S-8-12

Comprehensive Cost Proposal

4%

5.75%-1 yr; or 5.0%

3yr 5.50%

4.5% with

variables

5.55% -2yr

contract minimum 4.75% 5.25% 6.00%

Additional notes: Language translation spanish & french spanish & polish Telelanguage spanish & polish

Additional notes: Other women-owned

Technology Used

*** Proof of Publication *** STATE OF ILLINOIS ) COUNTY OF ROCK ISLAND ) CITY OF EAST MOLINE )

The undersigned. hereby certifies that Lee Enterprises. Incorporated is a corporation. existing and doing business under the laws of the State of Delaware. licensed to do business in the State of Illinois, is publisher of The Dispatch/Rock Island Argus, and further certifies that the public notice attached hereto. was printed and published in said newspaper --L... time(s) in each week for -l- successive week (s). for publication dates as listed below.

MOLINE CITY/PLANNING - LEGALS

K. J. Whitley

619 16TH STREET

MOLINE IL 61265

ORDER NUMBER 16543

The undersigned. further certifies that The Dispatch/Rock Island Argus is now and has been for more than one year continuously, a daily secular newspaper of general circulation published in the City of East Moline. County of Rock Island, State of Illinois, and further certifies that said newspaper has been continuously published at a regular interval of more than once each week with more than a minimum of fifty issues per year for more than one year prior to the first publication of the notice. and further certifies that The Dispatch/Rock Island Argus is a newspaper as defined by the Statutes of the State of Illinois in such cases made and provided. and further hereby certifies that the annexed notice is a true copy, and has been regularly published in said paper.

IN WITNESSETH WHEREOF, Lee Enterprises. Incorporated has signed this Certificate by Deb Anselm, Publisher of The Dispatch/Rock Island Argus. or by her authorized agent this ~ day of tV O~le('(\'ge( 20..lZL.

LEE ENTERPRISES, INCORPORATED d/b/a THE DISPATCH/ROCK ISLAND ARGUS

By: Publisher 0~eri6tiri~rAgent Date: I I h1 )) b

J J PUBLISHED ON: 11/17/2018

TOTAL AD COST: OFFICIAL SEAL

FILED ON:

0.00

11/20/2018 LELA 0, GlASCOCK NOTArlV PUBLIC-8TATE OF ILUNOIS MY COMMISSION EXPIRES 6.2502022

-

Exhibit B

Evidence of Mailing of Notice of Hearing

IN THE CIRCUIT COURT OF THE FOURTEENTH JUDICIAL CIRCUIT ROCK ISLAND COUNTY, ILLINOIS

GENERAL DIVISION

IN THE MATTER OF THE CITY OF ) MOLINE, ROCK ISLAND COUNTY, ) ILLINOIS, establishing the Multi-Modal ) Special Service Area #7 in the City of ) Moline, Rock Island County, Illinois. )

AFFIDAVIT OF MAILING

I, Vickie Felger, Legal Services Specialist for the Law Department for the City of Moline, Illinois, do solemnly swear that, on behalf of the City of Moline Planning and Development Department, I provided a true and correct Notice of Hearing for the properties listed herein, as follows:

PARCEL PIN PROPERTY ADDRESS PROPERTY OWNER MO-5814 0832309001 309 12th TH STREET City of Moline MO-5815 0832309002 1101 4TH AVENUE City of Moline MO-5424 0832318001 1121 4TH AVENUE City of Moline MO-5427 0832318002 315 12TH STREET City of Moline MO-S430-1 0832346001 316121H STREET Moline Promenade Investors LLC MO-5430-2 0832346002 1205 4 tH AVENUE City of Moline MO-5432 0832319006 323-325 13TH STREET City of Moline MO-5433 0832319003 1311 4 tH AVENUE City of Moline MO-5552 0832321010 1224 4 tH AVENUE City of Moline

I) To Moline Promenade Investors LLC: in an envelope addressed to the address provided for the last known taxpayer as listed by the Rock Island County Recorder's Office and the Rock Island County Recorder of Deeds' Office, and depositing same in the U.S. Mail in the City of Moline on November 21, 2018, with proper postage prepaid; and

2) To City of Moline: by interoffice envelope via office delivery to Mayor Stephanie Acri, 619 16th Street, Moline, Illinois, as the address provided for the last known taxpayer as listed by the Rock Island County Recorder's Office and the Rock Island County Recorder of Deeds' Office, on November 13, 2018.

BY'~~~L-~~~ __________ __ Vickie Felger Legal Services

SUBSCRIBED AND SWORN to before me this $fh-day of December, 2018.

By (kA tlnAd e ?odd{ Law Department City of Moline 619 16th Street Moline, IL 61265 P: 309-524-2010 F: 309-524-2020

Notary Public

(seal)

•

AMANDA RODELL OFFICIAL SEAL

J Notary Public. State of Illinois

I My Commission Expires . Novembe, 27. 2021

Exhibit C

Subject Territory

Legal Description for Proposed City of Moline Multi-Modal Special Service Area #7

The proposed Multi-Modal Special Service Area includes the following parcel numbers:

PARCEL PIN PROPERTY ADDRESS PROPERTY OWNER

MO-5814 0832309001 309 12th TH STREET City of Moline

MO-5815 0832309002 1101 4TH AVENUE City of Moline

MO-5424 0832318001 1121 4TH AVENUE City of Moline

MO-5427 0832318002 315 12TH STREET City of Moline

MO-5430-1 0832346001 316 12TH STREET Moline Promenade Investors LLC

MO-5430-2 0832346002 1205 4TH AVENUE City of Moline

MO-5432 0832319006 323-325 13TH STREET City of Moline

MO-5433 0832319003 1311 4TH AVENUE City of Moline

MO-5552 0832321010 1224 4TH AVENUE City of Moline

and

is generally located as follows: Bounded on the West by 11th Street, bounded on the East by

14th Street, bounded on the South by the alley parallel to 4th Avenue and bounded on the

North by the railroad tracks parallel to River Drive.

Legal Description:

Parcel: 08-5814; 0832309001

Tract 1:

Lots One (1), Two (2) and Three (3) in Block One (1), in that part of the City of Moline known as

and called, Pitts, Gilbert and Pitts Second (2nd) Addition; and

Tract 2:

That part of Lots Six (6) and Seven (7) of Block Number Fourteen (14) in that part of the City of

Moline known as and called “Old or Original Town” described as follows: Beginning at a point

on the Southeasterly line of Lot Seven (7) and 58 feet Southwesterly of the Southeast corner of

said Lot Seven (7), go thence Northerly and a right angles to said Southeasterly line for 55.0 feet;

thence deflecting to the right at an angle of 25°07’ for 106.0 feet to the Southeasterly line of a 20

foot alley; thence Southwesterly along said Southeasterly line for 30.0 feet to the Northwesterly

corner of Lot Seven (7); thence Southerly along the Westerly line of said Lots Six (6) and Seven

(7), for 166.76 feet to the Southwesterly corner of said Lots Six (6); thence Northeasterly along

the Southeasterly line of Lots Six (6) and Seven (7) for 55.72 feet to the point of beginning; (also

described as all of Fractional Lot Six (6) and that part of Lot Seven (7) described above, in that

part of the City of Moline known as and called “Old or Original Town”; situated in Rock Island

County, Illinois);

Parcel: 08-5815; 0832309002

Lots Number Four (4) and Five (5) in Block Number One (1) in that part of the City of Moline

known as and called “PITTS, GILBERT AND PITTS SECOND ADDITION” situated in the

County of Rock Island, in the State of Illinois.

Parcels: 08-5424, 0832318001 and 08-5427, 0832318002

Lot Eight (8) in Block Number Fourteen (14) in that part of the City of Moline known as and called

“OLD OR ORIGINAL TOWN”, situated in Section 22, Township 18 North, Range 1 West of the

4th Principal Meridian, Rock Island County, Illinois.

AND

Fractional Lot Seven (7) in Block Number Fourteen (14) in that part of the City of Moline known

as and called “OLD OR ORIGINAL TOWN”, situated in Section 22, Township 18 North, Range

1 West of the 4th Principal Meridian, Rock Island County, Illinois;

EXCEPTING therefrom that part of said Fractional Lot Seven (7) described as follows: Beginning

at a point on the Southeasterly line of Lot Seven (7) and 58 feet Southwesterly of the Southeast

corner of said Lot Seven (7); go thence northerly and at right angle to said Southeasterly line for

55.0 feet; thence deflecting to the right at an angle of 25°07’ for 106.0 feet to the Southeasterly

line of a 20 foot alley; thence Southwesterly along said Southeasterly line for 30.0 feet to the

Northwesterly corner of Lot Seven (7); thence Southerly along the Westerly line of said Lot Seven

(7) and of Lot Six (6) for 166.76 feet to the Southwesterly corner of Lot Six (6); thence

Northeasterly along the Southeasterly line of Lots Six (6) and said Lot Seven (7) for 55.72 feet to

the point of beginning.

Parcel: 08-5430-1; 0832346001

Unit 1 of the Q Condominium, being located on Part of Lots 5, 6, 7 and 8, all in Block 15 of the

Original Town, now City of Moline, Rock Island County Illinois; as delineated on the Plat of

Condominium recorded on October 17, 2016 as Document No. 2016-17074, and created by the

Declaration of Condominium recorded September 15, 2016 as Document No. 2016-15001; as may

be amended from time to time together with an undivided interest in the common elements as

contained in said Declaration.

Parcel: 08-5431-2; 0832346002

Unit 2 of the Q Condominium, being located on Part of Lots 5, 6, 7 and 8, all in Block 15 of the

Original Town, now City of Moline, Rock Island County Illinois; as delineated on the Plat of

Condominium recorded on October 17, 2016 as Document No. 2016-17074, and created by the

Declaration of Condominium recorded September 15, 2016 as Document No. 2016-15001; as may

be amended from time to time together with an undivided interest in the common elements as

contained in said Declaration.

Parcel: 08-5432; 0832319006

Lot Eight (8) in Block Fifteen (15) in that part of the City of Moline known as and called “Old or

Original Town”, excepting so much thereof as is owned and occupied by the Chicago, Rock Island

and Pacific Railway Company, situated in Section Thirty-Two (32), Township Eighteen (18)

North, Range One (1) West of the Fourth (4th) Principal Meridian, County of Rock Island and State

of Illinois, AND Part of the 13th Street Right of Way, North of 4th Avenue, South of the Chicago,

Rock Island and Pacific Railway Company Right of Way and between Blocks 15 and 16 in that

part of the City of Moline known as and called “Old or Original Town”, commonly described as

right-of-way in the 300 Block of 13th Street, situated in the County of Rock Island and State of

Illinois, AND Easterly 0.50 inches of the 12th Street Right of Way along Lot Five (5) in Block

Fifteen (15) in that part of the City of Moline known as and called “Old or Original Town”, South

of the Railroad. Situated in the County of Rock Island and State of Illinois.

Parcel: 08-5433; 0832319003

A tract of land located in the City of Moline, County of Rock Island and State of Illinois, described

as follows: All that part of Lots Five (5), Six (6), Seven (7) and Eight (8) in Block Sixteen (16) in

that part of the Town (now City) of Moline, known as the “Old or Original Town”, lying southerly

of a line fifteen (15) feet southerly from, as measured at right angles to, and parallel to, the center

line of Chicago, Rock Island and Pacific Railroad Company’s eastbound main track, situated in

the County of Rock Island and State of Illinois.

Parcel: 08-5552; 0832321010

Lot 1, 2 and part of Lot 3, all in Block 28 in the Original Town of Moline, being part of the West

Half of Section 32, Township 18 North, Range 1 West of the 4th Principal Meridian, Rock Island

County, Illinois, more particularly described as follows:

Beginning at a found #5 rebar at the northeast corner of Lot 1 in said Block 28;

Thence South 25 degrees 43 minutes 10 seconds East along the east line of said Lot 1 a distance

of 152.04 feet to the southeast corner of said Lot 1, said corner also being on the north line of a 20

feet wide Public Alley;

Thence South 64 degrees 35 minutes 17 seconds West along the north line of said Public Alley a

distance of 204.36 feet:

Thence North 25 degrees 49 minutes 01 seconds West a distance of 82.15 feet to the southeasterly

corner of an existing building;

Thence continuing North 25 degrees 49 minutes 01 second West along the east line of said

building, a distance of 69.57 feet to the north line of Block 28 and the south right of way line of

4th Avenue;

Thence North 64 degrees 30 minutes 00 seconds East along said north line, a distance of 204.61

feet to the point of beginning, containing 0.713 acres, more or less.

The above described tract of land is subject to an easement for ingress and egress over and across

the west 15.00 feet thereof and is subject to all other easements of record.

For purpose of this description, the north line of Block 28 was assumed to bear North 64 degrees

30 minutes and 00 seconds East.

Exhibit D

Map of Proposed City of Moline Multi-Modal Special Service Area #7

08-5814 08-5815 08-5424 08-5427 08-5430-1 08-5430-2 08-5432 08-5433 08-5552

Streetscape Concept 2City of Moline Floreciente District7th Street at $th Venue Hub

Trees in Boulevard

Benches

Pedestrian Lighting In Pairs

Pedestrian Lighting In Pairs

Pedestrian Lighting In Pairs

BenchesCorner Garden Plantings

Corner Garden PlantingsCorner Garden PlantingsTrees in Boulevard

Trees in Boulevard

Colored Concrete Crosswalks and Intersection with Logo

Corner Garden Plantings

Decorative Bollardwith F Logo at Corners

Decorative Bollardwith F Logo at Corners

Corner Garden Plantings

Colored ConcreteAmenity Strip

Colored ConcreteAmenity Strip

Colored ConcreteAmenity Strip Colored Concrete

Amenity Strip

Trees in Tree Grates

Trees in Tree Grates

Trees in Tree Grates

Bike Rack Station

Bike Rack Station

Planter

Planter- Raised

Planter

Planter

Planter

Planter

Planter

Benches (2)

Benches (2)Trash Receptacle

Benches (2)Trash Receptacle

Entry Signage and Plantings

Bollard with F Logo at Corners

Arch EntrywayFeature over Roadway

Perimeter Decorative Fence

Sidewalk

EET