Evaluate the application of oversight procedures for each phase of a construction project

ContentsIntroduction.................................................................................................................................................3

Literature Review........................................................................................................................................3

Methodology...............................................................................................................................................3

Analysis & Discussions.................................................................................................................................3

Conclusion & Recommendations.................................................................................................................3

Introduction

Literature Review

Oversight procedures are the procedures used for the analysis of specific project activities and documentation to determine if the project is on track to be completed within the estimated schedule and cost, quality and will provide the required functionality

Methodology

Analysis & Discussions

Conclusion & Recommendations

Objectives

1. To determine and list the oversight procedures required for the duration of a construction project.

2. To identify the oversight procedures utilized for a completed construction project

3. To evaluate whether the oversight procedures used were effective in the completion of the project.

Oversight Procedures

Project management Process (Biafore 2011)

Initiating

Project Initiation Phase

The goal of the project initiation phase is to get approval from the customers, management,

and other stakeholders to begin planning.

Project Overview

The project overview summarizes what the project is suppose to achieve the business value

it provides, the work it entails, and how you know when it’s done.

The project overview includes:

1. Problem or Opportunity Description –A description of the problem or opportunity

that the proposed project will address

2. Project Goals and Objectives(business, financial, performance, technical, quality).

Also good objectives are specific, measurable or verifiable, achievable and time-

related

3. Project Strategy

4. Gather Requirements

Identify alternative project strategies

5. Deliverable and success criteria

6. Assumptions and risks

Planning

Executing

Controlling

Closing

Project Life Cycle –Phases Inception Feasibility Design Construction Commissioning

Planning Process

Planning is the process of forecasting future outcomes that may be certain or unknown.

Planning Process Steps required for a construction project includes:

1. Establishing objectives

Objectives should be defined for the entire organization after which, broken down from

top down into a set of specific objectives relevant for each level of organizational

activity. The best scenario is to have objectives set out jointly by subordinates and their

superior across different levels of the organization.

2. Forecasting

Forecasting includes the estimation of future controllable and uncontrollable conditions

such as political and social

3. Examining Resources

4. Establishing Policies

5. Developing alternatives

6. Creating procedures and rules

7. Establishing budgets

8. Establishing time tables

9. Determining required standards

Project Management Oversight (PMO) (RESOURCE) - Over see project performance by a party independent of the project team and report to the project sponsor(s) (FUNCTION)

Pre-Construction Phase

Design Review Constructability Review Cost Estimating Value Engineering Bid Document Review Schedule Review Cost Review

Construction Phase

Site Observations Progress Meetings Schedule Monitoring Project Cost Control Documentation Review

Payment Review Change Order Review Claims Avoidance/Mitigation

Post-Construction Phase

Final Inspection Contract Closeout Dispute Resolution

The major tasks that must be carried out in the planning phase include (Field and Keller 1998):

task identification and sequencing identification of activities critical to success estimating and budgeting staffing

The major task in the execution or implementation phase:

communication with management, client, users and others review progress monitoring cost controlling quality Issuing orders of change managing changes

BibliographyBiafore, Bonnie. Successful Project:Applying Best Practices and Real-World Techniques with Mircosoft Project. Sebastopol: O'Reily Media, Inc, 2011.

British Standard Institution. “PD 6079-4:2006 Project Management - Part 4 Guide to project management in the construction industry.” British Standard Instiutution, 2006.

Field, Mike, and Laurie Keller. Project Management. Thomas Learning, 1998.

Hill, Gerard M. The Complete Project Managment Methodology and Toolkit. CRC Press, 2010.

Kelly, John, Steven Male, and Drummond Graham. Value Management of Construction Projects. Blackell Science Lab Ltd, 2004.

Uher, Thomas Edward. Construction Management Programming and Scheduling Techniques. Sydney: Unversity of New South Wales Press Ltd., 2003.