CMM Handbook 2015

COMMUNICATION, MEDIA AND MUSIC

Student Handbook 2015

CMM Student Handbook

2015

CIT COMMUNICATION, MEDIA AND MUSIC

CMM STUDENT HANDBOOK 2015 Canberra Institute of Technology - Department of Communication, Media and Music 2015

Table of Contents

INTRODUCTION

Welcome to CMM

How to use this handbook

CHAPTER 1 - CIT STUDENT SERVICES

Introduction .......................................................................................................... 1

What department are you in?............................................................................... 2

Campus locations ................................................................................................ 3

CIT Student Services ........................................................................................... 5

CIT Self Service................................................................................................... 5

CIT Library Services ............................................................................................ 6

CIT cards ............................................................................................................. 7

Program fees and fee assistance ........................................................................ 7

Skills recognition.................................................................................................. 8

Representing CIT in public .................................................................................. 8

Emergency evacuation procedures ..................................................................... 9

CIT Student Services contact details ................................................................. 10

CHAPTER 2 - ADMINISTRATION

Introduction ........................................................................................................ 11

CMM Administration .......................................................................................... 12

CMM Social Media (Facebook, YouTube, Bandcamp) ...................................... 12

CMM Communication Lounge ........................................................................... 13

Semester Dates ................................................................................................. 14

USI Number ....................................................................................................... 14

Re-enrolment processes .................................................................................... 15

Adding or withdrawing subjects ......................................................................... 15

How to Contact CMM Staff/Teachers ................................................................. 16

CMM Staff contacts ........................................................................................... 17

CHAPTER 3 - TEACHING AND LEARNING

Introduction ........................................................................................................ 18

Adult learning .................................................................................................... 19

Student rights and responsibilities ..................................................................... 20

eLearn ............................................................................................................... 21

eLearn Help ....................................................................................................... 21

How to log in to eLearn ...................................................................................... 22

Subject outline ................................................................................................... 23

Assessments ..................................................................................................... 23

Grading rubric .................................................................................................... 24

Submitting assessment...................................................................................... 25

Assessment Due Dates ..................................................................................... 25

Late assessments .............................................................................................. 26

Resubmissions and resits .................................................................................. 26

Plagiarism.......................................................................................................... 27

CHAPTER 4 - TECHNICAL

Introduction ........................................................................................................ 28

CMM computer labs .......................................................................................... 29

Wireless internet access .................................................................................... 29

Card activation .................................................................................................. 30

Workplace health and safety (WHS) procedures ............................................... 31

Visitor authorisation ........................................................................................... 32

Data storage ...................................................................................................... 33

Testing and tagging ........................................................................................... 34

Booking rooms .................................................................................................. 35

Booking equipment ............................................................................................ 39

Guidelines for using CMM equipment ................................................................ 44

WELCOME TO CMM

he staff from Communication, Media & Music (CMM) welcome you to your

study program.

Expanding your skills in an ever-changing world of human communication, media and

music is a constant challenge. It is this challenge that your program is designed to

help you to meet. The subjects you study will provide you with a balance of theory

and practice in a variety of communication, media and music industry contexts.

We are committed to making these programs as meaningful and relevant to current

and future workplace environments as possible. Our aim is to work with you towards

a rewarding learning and teaching experience that meets your educational and

professional needs.

We look forward to working with you!

T

HOW TO USE THIS HANDBOOK

The “icon key” below will help you quickly identify important information through

this handbook.

Take note

You are likely to need this information at some point.

! Caution

Read carefully and follow these guidelines. Not following these guidelines could risk the health, safety and security of yourself and others; or result in a fail grade for your class.

More information online at www.cit.edu.au

More information available from the CIT Website.

http://www.cit.edu.au/

C I T C O M M U N I C A T I O N , M E D I A A N D M U S I C

C M M S T U D E N T H A N D B O O K 2 0 1 5

1

INTRODUCTION

Chapter 1 will introduce you to the general CIT Student Services available to you as

a CMM Student, and CIT information that you may find useful during your time

studying at the Canberra Institute of Technology.

IN THIS CHAPTER YOU WILL LEARN:

Which CIT department you belong to

Campus addresses and locations

What CIT student support services are available to you

Who to contact for more information on CIT Student Services

Chapter

1



2

WHAT DEPARTMENT ARE YOU IN?

This handbook is for students studying a program in either the department of

Communication, Media or Music. If you are reading this handbook, you are likely

to belong to one of these departments. The programs and departments are:

COMMUNICATION DEPARTMENT

Public relations

Journalism

Venues and events

Creative writing

Professional communication

MEDIA DEPARTMENT

Screen and media

Lighting

Video editing

Radio production

Film and television

Interactive digital media

MUSIC DEPARTMENT

Sound production

Music performance

Music electronica

Music business

ProTools

Reading music

Performing music

Throughout this handbook you will be referred to as a student of your

department, except where otherwise specified. For example Public Relations and

Journalism students will all be Communication students, and Sound Production

students as well as Music Performance students will be Music students. The Music

department may also be referred to as the Music Industry Centre or MIC.

Communication, Media and Music students are collectively referred to as CMM

Students.



3

CAMPUS LOCATIONS

Communication, Media and Music are spread across two CIT campuses.

Communication and Media are located on the CIT Bruce campus, and Music is

located on the CIT Woden campus in Phillip. Most Communication and Media

classes are held on the Bruce Campus, and most Music classes are held on the

Woden campus, although some classes may require you to travel cross-campus.

FIGURE 1 : CIT CAMPUSES



4

CIT WODEN CAMPUS ADDRESS

CIT Woden, Corner Ainsworth Street and Hindmarsh Drive, Phillip ACT 2606

FIGURE 2 : CIT WODEN CAMPUS

CIT BRUCE CAMPUS ADDRESS

CIT Bruce, Haydon Drive, Bruce ACT 2615

FIGURE 3 : CIT BRUCE CAMPUS



5

CIT STUDENT SERVICES

The CIT Student Services on each campus is designed to be a one-stop shop to

assist you with all the services you need. As well as advice on enrolment and

all things associated, students can also access free specialist support on other

CIT student services listed below. Please check the CIT website for full details

of CIT services at cit.edu.au/mycit/students/services

SERVICES FOR STUDENTS

Scholarships

Students with disability

Indigenous students

Migrant students

International students

Counselling (personal and career counselling)

Fee assistance

WODEN CAMPUS STUDENT SERVICES

Location: A Block, Ground Floor, CIT Woden Campus, Ainsworth St Phillip ACT 2606

Open Hours: Mon-Thur 9:00-5:00pm | Fri 10:00-4:00pm

BRUCE CAMPUS STUDENT SERVICES

Location: H Block, Ground Floor, CIT Bruce Campus, Haydon Drive Bruce ACT 2615

Open Hours: Mon-Thur 9:00-5:00pm | Fri 10:00-4:00pm

CIT SELF SERVICE

Through the CIT Self Service portal current students can update personal details

including phone numbers, email addresses or postal addresses. You can also check

your results, receive unofficial transcripts online, check your enrolment status and

fee summary, and check any holds that may be on your account. This is a very

handy page that you are sure to use during your studies at CIT.

The CIT Self Service portal can be accessed through the ‘MyCIT’ page of the CIT

website at cit.edu.au/mycit/students/administration

To log-in, use the same log-in details as eLearn (see the section on eLearn).

http://cit.edu.au/mycit/students/services

http://cit.edu.au/mycit/students/administration



6

CIT LIBRARY SERVICES

Libraries are located on all CIT campuses and offer free use of computers and

internet to current students, plus printing services. They can also offer advice

on any technical difficulties you may experience with the Learning Centre

computers, eLearn or printing.

As a CIT student you are welcome to use the services of any CIT Library – you

are not restricted to using the library on your campus only. The library on your

campus however is more likely to have the books, magazines and other

learning resources you require for your program, for example the CIT Bruce

Library stocks media and communication text books, while the CIT Woden

Library stocks music resources.

You may also receive after-hours access to libraries outside the usual open

hours. After-hours access is not automatic and must be applied for. Visit the

library on your campus to pick up an application form for after-hours access.

For more information on CIT Library Services, visit cit.edu.au/library

BRUCE CAMPUS LEARNING CENTRE Location: H Block, CIT Bruce Campus (Haydon Drive, Bruce ACT 2615)

Open Hours: Mon, Wed, Thur 9:00-5:30pm | Tue 9:00-8:00pm | Fri 9:00-2:00pm

Contact: (02) 6205 4250

WODEN CAMPUS LEARNING CENTRE Location: A Block, CIT Woden Campus (Ainsworth Street, Woden ACT 2606)

Open Hours: Mon, Thur 9:00-5:30pm | Tue, Wed 9:00-6:00pm | Fri 9:00-3:00pm

Contact: (02) 6207 4804

http://cit.edu.au/library



7

CIT CARDS

The CIT Card is your student identity card. It shows your photograph and student

details and allows you to access library resources and secure areas such as

computer labs and special purpose rooms. When you are enrolled you can collect

a CIT Card from any CIT Student Services after fees are paid.

As a fulltime student the CIT Card will give you discounts to various events, public

transport and services at the student concessional rate. Remember to carry your

CIT Card with you everywhere, and show it when purchasing tickets to receive

your discount. Some businesses also offer discounted education rates on hardware

and software for current students and staff, such as the Apple Store.

Your CIT Card is also used for accessing the Communication, Media and Music

facilities once you have arranged card activation. You must carry your CIT Card

with you at all times when using the Communication, Media and Music facilities.

More instructions on how to activate your CIT Card are provided in later chapters

of this handbook.

PROGRAM FEES AND FEE ASSISTANCE

CIT provides a range of fee assistance services to assist with your course fees,

including ACT Government Fee Assistance and payment plans.

CIT Student Services on any campus have more information on payment options

and fee assistance, including applications forms. Please drop into CIT Student

Services during open hours to discuss options. The CIT Website also has more

information at:

cit.edu.au/fees

http://www.cit.edu.au/fees



8

SKILLS RECOGNITION

Skills Recognition (including Recognition of Prior Learning and Credit Transfer)

allows us to acknowledge skills which you have previously acquired through:

formal training (academic or industry based)

work experience (including formal training)

your life experiences

Recognition is available for students who feel they already have the skills and

knowledge in classes they are required to complete for their program. The CIT

website has a good range of resources on Skills Recognition including application

forms, instructions, fees and contact details available from cit.edu.au/study/status

Information and application forms are also available from CIT Student Services. If

you’d like more information about your program in Communication, Media and

Music to support your application for Skills Recognition, please ask the

Communication, Media and Music administration officers or teachers.

REPRESENTING CIT IN PUBLIC

During your studies, you will have opportunity to participate in a range of

events and on-site activities. Please remember that you are an ambassador for

the Canberra Institute of Technology during these times.

You are expected to conduct yourself professionally and courteously. At public

festivals and after-hours events this means behaving as a professional for as long

as you are on duty. This includes not consuming alcohol or partaking in other

recreation until your work is done, and behaving as a responsible adult for as long

as you are present.

As a sound production or media student you will be required to purchase a crew

shirt identifying you as CIT Sound Crew or CIT Media Crew respectively. This shirt is

a ‘uniform’ that will identify you in public as a sound/media crew member and

allow you to access backstage areas and operate AV equipment under teacher

supervision. Ensure you wear this shirt at all times when working on any off-

campus event. Teachers will advise you on how to purchase a crew shirt once

classes begin.

http://cit.edu.au/study/status



9

EMERGENCY EVACUATION PROCEDURES

The following guidelines have been copied from the CIT website page on

student security, safety and emergencies available from:

cit.edu.au/mycit/students/infoguide/security

Emergency Evacuation Procedures

You will find these procedures on every floor.

When you hear the standby alarm (fast beeping beep, beep) prepare to

evacuate.

When you hear the evacuation alarm (long whooping whoop, whoop) a verbal

message stating "emergency" and "evacuate now" will sound.

Please follow the procedures below.

Leave the building immediately by the nearest emergency exit or as indicated by

a Floor Warden taking personal property with you.

Assemble in class or work groups in assembly areas indicated on map located in

your classroom or emergency board.

Check that your class or work mates are with you. Notify the Emergency Warden

or fire brigade of any absences.

All staff and students are to return to the building when the "all clear" signal is

given by the Emergency Warden or Chief Warden.

Throughout the semester students and staff will engage in fire drills and

rehearse the evacuation procedure outlined above. Please be patient and

follow the procedures during these fire drills.

!

http://cit.edu.au/mycit/students/infoguide/security



10

CIT STUDENT SERVICES CONTACT DETAILS

Below is a list of contact details for CIT Student Services. Contact details for

Communication, Media and Music staff including teachers are listed in later

chapters of this handbook.

CIT Student Service Phone Email/Web/Office

CIT Student Association, Bruce (02) 6207 4311 www.citsa.com.au [email protected]

CIT Student Association, Woden (02) 6207 4860 www.citsa.com.au [email protected]

Counselling, Bruce (02) 6207 4236 [email protected]

Counselling, Woden (02) 6207 4947 [email protected]

Disability Support, Bruce (02) 6205 9184 Level 1, Block H, Room H136 CIT Bruce campus

Disability Support, Woden (02) 6207 3328 Level 1, Block C, Room C107 CIT Woden campus

eLearn help (02) 6207 3833 Click ‘Student’ help link on the eLearn log-in page

Equity (02) 6207 3314 Level 1, Block A, Room A110a CIT Reid campus

Fees and scholarships (02) 6207 3188 [email protected]

Graduation and awards (02) 6207 4111 [email protected]

International Services Unit (ISU) (International students)

(02) 6207 4662 www.international.cit.edu.au [email protected]

Learning Centre, Bruce (02) 6205 4250 [email protected]

Learning Centre, Woden (02) 6207 4804 [email protected]

Migrant Support (02) 6207 3335 Level 1, Block A, Room A110a CIT Reid campus

Peer Tutoring (02) 6207 3314 [email protected]

Skills Recognition advisor (02) 6207 3188 [email protected]

CIT Student Services (02) 6207 3188 [email protected]

Yurauna Centre (Indigenous students)

(02) 6207 3309 [email protected]

http://www.citsa.com.au/

mailto:[email protected]

http://www.citsa.com.au/






http://www.international.cit.edu.au/










11

INTRODUCTION

Chapter 2 will introduce you to the CIT Communication, Media and Music (CMM)

department, and general CMM information that you may find useful during your

time studying in Communication, Media or Music at CIT.


CMM Administration

CMM Social Media (facebook, youtube, bandcamp)

CMM Communication Lounge

Enrolment and reenrolment

USI number

CMM staff contact details

Chapter

2



12

CMM ADMINISTRATION

During your study if you have any questions about your enrolment, the program or

general enquiries, the CMM Administration Officers are here to help. You can

contact them via email, phone or in person on the details below.

MEDIA AND COMMUNICATION (CIT BRUCE) Name: Thy Nguyen (Media and Communication Administration Officer)

Location: Room A118, Level 1, Block A, CIT Bruce campus

Phone: (02) 6207 4348

Email: [email protected]

MUSIC (CIT WODEN) Name: Ayla Pentikainen (Music Administration Officer)

Location: Room J09, Ground Floor, Block J, CIT Woden

Phone: (02) 6207 3583

Email: [email protected]

CMM SOCIAL MEDIA (FACEBOOK, YOUTUBE, BANDCAMP)

CIT Communication, Media and Music are on Facebook, YouTube and Bandcamp.

To keep up to date with class updates, events and socialise with other students

and teachers in a casual and relaxed environment, we encourage students to join

us on Facebook.

On YouTube we upload and showcase music videos, short films and live concert

footage students have filmed. Some videos may be password protected – please

ask your teacher for the password for these videos if needed.

Check out Bandcamp for student music recorded and mixed at the CIT Music

Industry Centre studios, including the annual MICfest albums.

fb.com/citcmm

youtube.com/citcmm

bestofmic.bandcamp.com



http://fb.com/citcmm

http://youtube.com/citcmm

http://bestofmic.bandcamp.com/



13

CMM COMMUNICATION LOUNGE

CMM Communication Lounge is a free Learn course that allows CMM students to

access CIT Communication, Media and Music specific information including

room/equipment bookings, calendar, forums, teacher contact details and forms.

All CMM Students should check the CMM Communication Lounge regularly for

news and updates. Students also need to access CMM Communication Lounge to

complete the induction course.

To access CMM Communication Lounge for the first time, follow these steps:

1. Log-in to eLearn at: elearn.cit.edu.au

Username: CIT Number

Password: Date of birth expressed as 6 digits (eg 19 March 1980 = 190380)

2. Under ‘Search courses’ enter CMM Lounge and hit ‘Submit Query’

3. Click ‘CMM Communication Lounge (CommLounge)’

4. Click ‘Enrol me’ (the green button)

After you have completed these steps, CMM Communication Lounge will now

appear in your list of eLearn courses like any other unit you are enrolled into.

http://elearn.cit.edu.au/



14

SEMESTER DATES

The semester and term dates for 2015 in Communication, Media and Music may

differ from other departments in CIT. CMM Students are required to be available

for classes during the term dates. No classes are scheduled on ACT public holidays.

Dates may be subject to change – check with staff for most accurate information.

Start End

Term 1, 2015 Monday 16 February Friday 17 April

Term 2, 2015 Tuesday 28 April Friday 26 June

Term 3, 2015 Monday 27 July Friday 25 September

Term 4, 2015 Monday 12 October Friday 4 December

USI NUMBER

From 2015 all students studying any VET program (which includes CIT and

TAFE) across Australia require a USI (Unique Student Identifier) number.

Students will not be able to enrol or re-enrol into any CIT program if they do

not have one.

The purpose of the USI number is to keep all your CIT/TAFE program results

and progress in one place, to make it easy for other institutes and prospective

employers to easily check what qualifications and study you have completed

(with your permission). This is useful if you are applying for jobs and need to

show evidence of qualifications you’ve completed, or are wishing to have

study from another VET institute credited toward a CIT program, or vice versa.

If you do not already have a USI Number, it is quick and easy to apply for one

online.

HOW TO APPLY FOR A USI NUMBER:

a) Go to usi.gov.au

b) Follow the on-screen prompts to apply for a USI number.

c) Write down your USI number when you receive it. Keep it in a safe place and do not

lose it – you will need it to enrol.

http://usi.gov.au/



15

RE-ENROLMENT PROCESSES

All students are required to re-enrol into their studies each semester of their

program. Reenrolment sessions are scheduled at the end of each semester, for

students to enrol into the following semesters’ classes. These sessions are also

an opportunity to discuss your classes and progress with your teachers.

Re-enrolment sessions are compulsory and students will be informed of re-

enrolment session dates and details during the semester.

ADDING OR WITHDRAWING SUBJECTS

To change your enrolment arrangements you will need to complete a Registration

Variation Form available at the Student Services Hub or the Communication,

Media and Music administration officers. Before submitting the form, speak to

your teacher or head of department to ensure that you are able to join the class,

and any consequences of withdrawing from classes. They will also need to sign the

form. Please note some classes have entry requirements, and before adding

classes you will need to ensure you have fulfilled these requirements.

Refunds for withdrawals are only possible if you do so before the due date for fee

payment (the invoice due date). If you withdraw from a unit after the invoice due

date you will still be liable for fees. Exceptions may be granted in exceptional

circumstances, such as medical issues, if this is the case please speak to the head

of department.

If you wish to withdraw from the whole program, you must put this in writing. It is

not sufficient to just tell your teacher. To ensure your withdrawal is processed

email or submit a written letter to your teacher or administration officer detailing

your intention to withdraw, or submit an enrolment variation form at CIT Student

Services on any campus.



16

HOW TO CONTACT CMM STAFF/TEACHERS

FACE-TO-FACE

For general admin information, drop into the Communication and Media office Room A118

Bruce campus for Communication and Media enquiries or the MIC office Room J09 Woden

campus for Music enquiries, during the open hours.

To speak to teachers, students are asked to make an appointment or only visit during the

scheduled drop-in times for each teacher. Students should not expect teachers to be available

at the drop of a hat to assist them, and should make an appointment whenever possible or

speak to teachers in class. Teachers have the right to deny speaking to a student outside class

time if no appointment was made.

EMAIL

Students may email teachers on the email addresses provided on the following page. Email is

the preferred mode of contact for most teachers. For privacy reasons staff will not in any

circumstance provide email addresses of other students, if you require another students email

address you will have to ask them for it personally. You can also contact other students directly

through the CIT eLearn message service.

PHONE

Staff office phone numbers are provided below. For privacy reasons staff will not provide their

mobile phone numbers to students. For privacy reasons staff will not in any circumstance

provide phone numbers of other students, if you require another students phone number you

will have to ask them for it personally.

TEXT/SMS

Urgent messages will be sms’d to students. Students are responsible for updating mobile

phone numbers and email addresses through the CIT Self Service portal.

FORUMS

Public forums are available on many eLearn subjects, including Communication Lounge. The

Communication Lounge forum includes information on upcoming events, job opportunities and

general notices.

FACEBOOK

Students can contact other students and check updates via Facebook at facebook.com/citcmm

NOTICEBOARDS

The Communication and Media noticeboard is located outside the Bruce office A118. At the

Music Industry Centre (MIC) on Woden campus, there are several noticeboards in the foyer.

Most noticeboards are for public use. Noticeboards for official notices only are marked as such

– notices other than official notices will be removed from those noticeboards.

http://www.fb.com/citcmm



17

CMM STAFF CONTACTS

MANAGEMENT

Position Name Contact

Head of Department (HOD) Communication, Media and Music

Piers Douglas (02) 6207 4053 [email protected]

Head of Department (HOD) Communication, Media and Music

Mark Webber (02) 6207 4916 [email protected]

ADMINISTRATION


Administration Officer Communication and Media

Thy Nguyen (02) 6207 4348 [email protected]

Administration Officer Music

Ayla Pentikainen (02) 6207 3583 [email protected]

TECHNICAL


Technical Officer Communication and Media

Dylan Hill (02) 6207 4057 [email protected]

Technical Officer Music

Simon Wheaton (02) 6207 3632 [email protected]

TEACHERS


Teacher Communication

Glynis Quinlan (02) 6207 3141 [email protected]

Teacher Communication

Andrew Bowman (02) 6207 3427 [email protected]

Teacher Media

Piers Douglas (02) 6207 4053 [email protected]

Teacher Sound Production

Mark Webber (02) 6207 4916 [email protected]

Teacher Sound Production

Tim Duck (02) 6205 8292 [email protected]

Teacher Music Performance

Dan McLean (02) 6207 0629 [email protected]

Teacher Music Performance

Troy Hambly (02) 6205 4776 [email protected]

Teacher Music Business

Jerry Francis (02) 6205 9503 [email protected]

Casual teachers may be contacted through the other teachers or HODs listed above.

PASTORAL CARE OFFICER (INTERNATIONAL STUDENTS)


Pastoral Care Officer Piers Douglas (02) 6207 4053 [email protected]


















18

INTRODUCTION

Chapter 3 will introduce you to teaching and learning in CIT Communication,

Media and Music and provide you with information that you may find useful

during your time studying at the Canberra Institute of Technology.


Semester dates

Student rights and responsibilities

Enrolling and withdrawing from programs

Using eLearn

Assessment guidelines

Chapter

3



19

ADULT LEARNING

At the Canberra Institute of Technology all students are treated as adults, meaning

you take responsibility for your own learning. Unlike high school and college

attending class is not required – it is your choice to participate in and complete

classes.

As adults you and your fellow students will bring significant experience to your

learning. Do share these experiences by participating fully in the learning tasks. It

will benefit everyone. As an adult learner please take the opportunity to:

BUILD ON YOUR EXPERIENCE

share your own background and learning

participate actively in class exercises and discussions

BE RESPONSIBLE FOR YOUR OWN LEARNING

negotiate assessment tasks relevant to your work or interests

explore potential work placements

use your initiative in project work

apply the skills gained in earlier subjects to your work in later subjects

check noticeboards regularly

use eLearn regularly

check your phone calls, voicemails, emails and text messages

be punctual with assessment deadlines and class attendance

PRESENT YOUR WORK PROFESSIONALLY

use a format and style that is clear, logical and coherent

type up your documents electronically

include a cover sheet with all your assignments

As a CMM Student, you will develop most effectively into a high level

communicator by applying your skills consistently. Enjoy the interactions with your

fellow students and facilitators and be sure to take advantage of every opportunity

for mutual learning that you encounter throughout your studies.



20

STUDENT RIGHTS AND RESPONSIBILITIES

When you sign the CIT enrolment form and pay your fees, you agree that while

you are an enrolled student of CIT you are subject to the regulations and rules of

the Institute.

The CIT Student Information Guide is essential reading for details on rights,

services, contacts, fees, security, and more. The guide is available online at

cit.edu.au/mycit/students/infoguide

YOUR RIGHTS AS A STUDENT

Your rights as a student include the right to:

study a course which meets current standards of presentation and content

receive clear information about assessment requirements and due dates

have your work assessed promptly, with constructive feedback

be treated fairly and with respect by other students and by staff

learn in an environment that is free from discrimination and harassment

have your personal records kept private except for authorised users

learn in a supportive and safe environment

have access to academic and personal counselling.

YOUR RESPONSIBILITIES AS A STUDENT

Your responsibilities as a student help ensure that all students enjoy the same rights. Your

responsibilities are:

for your own learning

not to disrupt other students’ learning

to complete all assessment tasks by the due date

to complete all assessment tasks honestly, without any form of cheating

to treat other students and staff with fairness and respect

to behave in a non-discriminatory, non-harassing way to other students and staff

to behave so as not to offend, embarrass or threaten others

to follow normal safety procedures, eg use approved clothing and safety equipment

not to use mobile phones or pagers in classrooms or libraries

not to damage or steal property

not to enter any CIT campus with any illegal drugs or weapons, or to be under the

influence of illegal drugs or alcohol

adhere to health and safety policies (WHS), including taking responsibility for your

own safety, watching the safety of those around you, and following your tutor’s

instructions in regards to safety gear and procedures.

http://cit.edu.au/mycit/students/infoguide



21

ELEARN

Most of your subjects will have support materials, course info and weekly

notes posted to our online learning environment eLearn. eLearn operates best

on Firefox and Chrome browsers, but will also work on Internet Explorer,

Safari, Opera and most other web browsers. You can access eLearn from the

following page: elearn.cit.edu.au

To log-in to eLearn you must first be enrolled. Once you are enrolled you will

receive a 6 digit student CIT ID number, and be given access to the eLearn

courses for the classes you have enrolled into.

ELEARN HELP

If you experience problems with logging in or using eLearn, consult the ‘help’

web page. The link to the help page is accessible from the eLearn log-in page,

see below:

If you continue to experience issues, contact CIT Online support during

business hours on (02) 6207 3833




22

HOW TO LOG IN TO ELEARN STEP ONE:

Go to the CIT eLearn website elearn.cit.edu.au

You will come to the log-in page, which looks something like this:

FIGURE 4 : ELEARN.CIT.EDU.AU LOG-IN PAGE

STEP TWO:

Enter your username and password, then click ‘login’

YOUR USERNAME IS:

Your username is your 6 digit CIT number, including the letters ‘CIT’ in

uppercase. You can find your CIT number on your CIT Card. It is also located at

the top of your Invoice and other official documentation received from the CIT

Student Services Hub upon enrolment. For example CIT123456

YOUR PASSWORD IS:

Your password is your date of birth, expressed as 6 digits in the format

ddmmyy. For example, 20 January 1974 becomes 200174

STEP THREE:

Click on the links to the courses listed to enter your classes on eLearn.





23

SUBJECT OUTLINE

In the first few weeks of classes all students are issued a Subject Outline for

each class. The Subject Outline provides the learning outcomes, class dates, weekly

activities, assessment items, assessment due dates, assessment criteria, and other

important information. This is a very important document, and students are

expected to regularly refer to the Subject Outline for their class. If you require a

copy of your Subject Outline, ask your teacher or download it from your eLearn

course for that class.

ASSESSMENTS

During your study you will be required to complete assessment items to complete

your classes. Assessments may include exams, assignments, reports, essays, work

placements, presentations and/or projects including recordings, events and films.

To succeed in your study it is important you read the Subject Outline and

assessment guidelines carefully, take note of due dates, and contact your teacher

as early as possible if you experience issues with submitting your assessment.

Competency based assessment is the assessment method used at CIT. This

means you must demonstrate how you can apply the skills and knowledge you

gain in each subject. At CIT you are assessed against Units of Competency

(UOCs) that are nationally recognised by other Vocational Education and Training

(VET) providers. CIT is one of these VET providers, and so is TAFE.

This means if you complete a Unit of Competency at CIT it will be recognised by

other VET providers in Australia such as TAFE, and vice versa. Therefore teachers

are required to assess students against Units of Competency according to national

guidelines and standards specified by Australian Government.

Every class is made up of Units of Competency. The Units of Competency for each

class are listed in the Subject Outline. More information about each Unit of

Competency is available from the Australian Government training website at

www.training.gov.au

http://www.training.gov.au/



24

GRADING RUBRIC

The Subject Outline contains a grading rubric (also known as grading criteria). The

grading rubric explains how the grades on your assessment items are determined

and shows whether your class is ungraded or graded. It is strongly recommended

you read the grading rubric carefully when planning for assessments to ensure that

your assessment item fulfils the criteria specified. Checking the grading rubric will

guide you in the correct direction when completing assessments to ensure that

you receive the highest grade possible for your work.

GRADED VS UNGRADED

Your assessment tasks will either be marked as graded or ungraded. The

subject outline for your classes explains which marking system your

assessment task will follow, and will give more detail on how results in both

the ungraded and graded system are determined.

UNGRADED CLASSES

An ungraded assessment means that you will be given one of two results: Competent (C)

Not Yet Competent (NYC)

A competent (C) means you have completed the task satisfactorily, while a not

yet competent (NYC) means you have not passed the task this time.

GRADED CLASSES

A graded task means that you will be given one of five results for the class: High Distinction (HD)

Distinction (D)

Credit (CR)

Pass (P)

Fail (F)

In this grading system a high distinction denotes the highest possible grade for

the task, while a fail is the lowest.

In order to receive a Credit, Distinction or High Distinction you must also

demonstrate that you: required only minimal feedback from your facilitator or tutor

submitted all of your work by the due date (or negotiated an extension beforehand)

avoided the need to resubmit or resit any part of the assessments



25

SUBMITTING ASSESSMENT

Your Subject Outline for your classes will specify how your assessments should be

submitted. Some assessments will need to be submitted electronically and others

as a hard copy. Check your Subject Outline or ask your teacher if you are uncertain

how your assessment should be submitted.

HARD COPY ASSESSMENT

Attach a cover sheet on all hard copy (physical) assessments you submit. Blank

cover sheets are available from the Communication, Media and Music admin

offices at Bruce and Woden campuses.

Submit hard copy assessments to either your teacher directly in class, or through

the Assessment Drop Boxes located at the Communication, Media and Music

admin offices. Communication and Media assessments must be submitted at the

Bruce campus drop box outside the Communication and Media office (Room

A118), and Music assessment submitted at the Woden campus drop box outside

the Music office (Room J09).

ASSESSMENT DUE DATES

Working to deadlines is essential to being an effective student and employee,

so it is important that you learn to always submit your assessments by the due

date.

Deadlines are of vital importance in the Communication, Media and Music

industries, so learning to manage your time and work to assessment due dates

now during your study program will significantly help to improve your ability

to work to tight deadlines from clients and employers once you graduate.

Showing that you can work to deadlines will also make you more desirable to

prospective employers.

To be eligible for a resubmit or resit, students must have submitted the first

attempt of the assessment by the due date. If you do not submit your first

attempt by the due date you will not be eligible for a resubmit or resit.



26

LATE ASSESSMENTS

Late assignments will only be accepted if you have negotiated an extension

before the due date. If you miss a deadline and have not negotiated an

extension, your teachers will record a Not Yet Competent result for that task.

If you miss a deadline without an extension the only time you may be granted

a resubmit is if you have a genuine medical or serious personal issue. In this

case you will require a Medical Certificate from a medical practitioner or

hospital or a letter from a counsellor that specifically covers the date/s of the

deadline you missed.

RESUBMISSIONS AND RESITS

RESUBMITS

Resubmits are a one-off opportunity to resubmit your written work or redo your

presentation if you receive a not yet competent result on an assessment item. A

resubmit is only possible if you submitted the first attempt of the assessment on

time. You are not eligible for a resubmit if you did not attend or hand your first

attempt in on time. You are expected to use the feedback from your tutor to

improve the assessment task before you resubmit.

RESUBMITS OF A WRITTEN ASSESSMENT TASK SHOULD INCLUDE:

your original work with the facilitator’s or tutor’s feedback, and

your new work

RESITS

Resits may be offered instead of resubmits in some cases. These require you to

complete a new assessment task.

If you are still graded as Not Yet Competent after a resubmit or resit, you will need

to do the subject again. Some subjects are offered only in Semester 1 or 2 so this

could delay your progress if that subject is a pre-requisite for another subject.

!



27

PLAGIARISM

You are expected to submit work which is your own. It is good to show that you

have researched widely by citing the references and readings you have used.

However, you must acknowledge all information you have gathered from

references. If you submit work which you have plagiarised, you will automatically

fail that subject. Some assessments will require you to include a bibliography or

reference list to indicate where you have received your information from.

Copying or submitting another student’s work is a serious form of plagiarism, as is

copying and submitting work from another artist or from the internet. This applies

to all work including reports, essays, films, scripts, recordings, mixes, music charts

or sheet music. The exception is when working on a group assessment, where the

teacher has indicated that submitting one assessment item for all members in a

group is acceptable.

More information on how to avoid plagiarism and consequences of submitting

plagiarised work are available from the CIT website at:

cit.edu.au/cit_library_services/copyright_and_plagiarism

!

http://cit.edu.au/cit_library_services/copyright_and_plagiarism



28

INTRODUCTION

Chapter 4 will introduce you to technical guidelines and procedures in the CIT

Communication, Media and Music (CMM) department.


Computer and internet access

How to get your card activated

Visitor authorisation for studios and labs

Workplace health and safety guidelines

Testing and tagging and data storage policies

How to books CMM rooms

How to book CMM equipment

How to use popular equipment and technology

Chapter

4



29

CMM COMPUTER LABS

The CIT Communication, Media and Music departments have their own Apple

Macintosh computer labs available for use by current CMM students. The Mac

labs feature all the specialist hardware and software you should require for

completing assignments, including ProTools, FinalCut, LogicPro and Sibelius.

The Woden mac lab is called the MIDI Lab, on Bruce campus it is the Mac Lab.

Students are welcome to use the labs in their free time, except during class

times and outside of opening hours.

For more information on available software and open hours please ask a CMM

teacher, admin officer or technical officer. More information on using the labs

is available in later chapters of this handbook.

WIRELESS INTERNET ACCESS

As a current CIT student you have access to free wireless internet whilst on

campus. For detailed guides on setting up wireless internet including

troubleshooting and configuring wireless access across systems including

Windows, MacOSX, iPhone and iPad visit the following link:

CIT.EDU.AU/MYCIT/STUDENTS/INTERNET

http://cit.edu.au/mycit/students/internet



30

CARD ACTIVATION

Current CMM students may have their card activated to access the studios and

labs on the Woden and Bruce campus. Card activation will be valid for one

semester only and will be dependent on the classes you are studying.

PROCEDURE

The CIT Woden and Bruce campuses have slightly different procedures for

activating cards – see below for the procedure you will need to follow. Usually

the CIT Card will be working within 24 hours after following these procedures

but if not please see the Estate Office and inform them of the problem.

MUSIC (WODEN CAMPUS) 1. Ensure you are enrolled in your classes.

2. Pay your student fees, or sign onto a payment plan.

3. Collect your new student CIT Card from the Student Services Hub.

4. Collect the following documents (available from the Student Services Hub):

a. Class Schedule. This is a printout listing your classes – a handwritten

timetable is not sufficient.

b. Fee Statement showing $0.00 balance,

OR, an Invoice with receipt of payment,

OR, Fee statement showing you are on a payment plan.

5. Bring the documents and CIT Card to the music technical officer or music

administration officer during open hours. They will issue you with an access level

form.

6. Take the form to the Estate Office, room D16, Woden Campus. There they will

activate your card.

COMMUNICATION AND MEDIA (BRUCE CAMPUS) 1. Ensure you are enrolled in your classes.

2. Collect your new student CIT Card from the Student Services Hub.

3. Complete your fields on the Request to Access Facilities form available from the

front counter at the media & Communication office (A118 Bruce Campus).

4. Take the form to John Frohlich (Education Manager) to assign you with a level of

access, and who will then approve and sign off your request.

5. Take the completed and signed form to the Bruce campus Estate Office, located

downstairs from the media and Communication office in A Block Bruce campus.

There they will activate your card.



31

WORKPLACE HEALTH AND SAFETY (WHS) PROCEDURES

Students are required to follow Workplace Health and Safety (WHS)

procedures whilst on campus or working on CIT projects and events off

campus. You will study WHS in your classes and are expected to apply this

knowledge in your work and study at CIT for the safety of yourself and others.

Below are some of the most common and important WHS procedures.

FIRST AID

If you or someone else requires first aid seek a staff member as soon as possible – do not

attempt to administer first aid yourself unless you are certified to do so. CIT has staff certified

in first aid and first aid facilities.

EARPLUGS

Earplugs are issued to students enrolled in classes involving exposure to loud sound. This refers

in particular to all sound and music classes and rehearsals, and media classes during OBs and

concerts. Earplugs must be worn in loud environments to avoid long-term hearing damage.

FOOTWEAR

Students are expected to wear closed toe shoes when working in any CMM swipe card

accessed area. Students not wearing closed toe shoes when working in these areas may be

asked to leave the facilities until they have obtained the appropriate footwear.

MOVING EQUIPMENT

Trolleys have been provided to assist in moving heavy equipment including PA systems and

furniture. At least two people should be used to carry heavy equipment and instruments,

especially when lifting gear on and off the stage in the MIC Venue. When carrying heavy

objects students are expected to follow the appropriate methods for doing so taught in class.

EQUIPMENT AND ROOMS

Do not disassemble or alter the wiring in any piece of equipment or in any room. Only students

with appropriate training are permitted to use sound and media equipment. To check whether

you are permitted to use this equipment ask your teacher, and always ask for advice from your

teacher or Technical Officer if you are uncertain how to use a piece of equipment.

SMOKING

All CIT campuses are now smoke-free. Smokers are required leave the campus to smoke.

DRUGS AND ALCOHOL

Students must not be under the influence of drugs or alcohol during classes or while operating

and/or moving any equipment, whether on-campus or off-campus. Students found to be under

the influence of drugs or alcohol in classes may be asked to leave the class. The consumption of

illicit drugs are strictly prohibited within CIT. The consumption of alcohol purchased and

consumed at special CMM events however is subject to the conditions of the liquor permit

purchased for the event and liquor licensing laws.

!



32

VISITOR AUTHORISATION

A ‘visitor’ is anyone who is not a current CMM Student or CIT staff member.

Visitors may be admitted to the CMM facilities including studios and labs only

under special circumstances if another CMM student cannot be used when

working on an assessment item. Other CMM students should be used

wherever possible and you will need to give acceptable reason for why you

need to use a visitor instead of a CMM student.

All visitors must be authorised at least one week in advance. Visitor

Authorisation Forms are available from CMM technical and administration

staff, and must be approved by both your teacher and the program

coordinator before visitor authorisation is granted.

Once authorisation has been granted, you must collect a visitor pass before or

on the day of booking. This visitor pass must be worn at all times when in a

CMM swipe card accessed area.

VISITOR AUTHORISATION PROCEDURE:

1. Collect a Visitor Authorisation Form from a CMM staff member.

2. Complete the required fields as indicated on the form. You will need to have

booked a room and equipment separately.

3. Take the form to your teacher for approval and to sign the form, at least one

week in advance.

4. Take the form to your program coordinator or education manager for approval

and to sign.

5. Your visitor authorisation is now approved. Take the form to an admin officer or

technical officer to issue you with visitor passes.



33

DATA STORAGE

This applies most to students requiring large amounts of data storage,

particularly media and sound production students.

All CMM students are required to provide their own storage for electronic

data when using any computers at the MIC or Bruce studios and labs.

Although there is temporary storage available on the internal hard drives on

these computers, all students are required to provide their own means of data

storage.

Hard drives are recommended for data storage, however a USB data stick or

other smaller and/or cheaper storage device may be possible for some

subjects requiring only smaller amounts of data. However if intending to use

one of these alternative methods for data storage this should be discussed

with your teacher first to ensure it is suitable for your course work. Your

teacher or technical officer can help you with advice on how to buy a suitable

hard drive.

WHY PROVIDE YOUR OWN DATA STORAGE?

Data stored on the MIDI Lab and other computer lab internal hard drives is

deleted regularly (usually once a week or more) and therefore should not be

used for data storage outside class time as you will quite likely lose your work

stored here.

It makes it easier for moving projects between rooms for example between the

Control Room, MIDI Studio and MIDI Lab computers.

Although there is temporary storage available on the Control Room internal hard

drives, this data may be easily lost or damaged due to drive failure or accidental

deletion by other students.

Although there is a small amount of storage on the shared CIT network for

student use, this amount is far too small for multi-track audio, video or other

large data files.

The security of data stored on any CMM computers cannot be guaranteed

therefore students need to have their own strategies for backing up important

data.

There is not enough room on our internal hard drives for every students work! If

the internal hard drive is too full programs will run slowly, have greater tendency

to freeze or will not operate at all.



34

TESTING AND TAGGING

In accordance with CIT safety regulations, any equipment being used at CIT

that requires mains power must have a current tested and tagged label.

This means that all student equipment requiring mains power must also be

fitted with a current tested and tagged label. This includes guitar and bass

amps, keyboards, hard drives, laptops, effects, portable recorders and any

other electronic equipment that uses power from any power point fitted in a

CIT building.

It is the responsibility of the student to arrange to have their equipment

tested and tagged at their own expense. Students found to be using

equipment without a current tested and tagged label will not be allowed to

use it at CIT until it is has been tested and tagged.

Currently CIT does not offer a testing and tagging service to students, however

several external businesses in Canberra offer testing and tagging services

which students may use at a fee.

!



35

BOOKING ROOMS

Current CMM students are given the opportunity to use rooms including labs

and studios at no charge to complete assessment items. We ask that in

exchange for this opportunity you respect the rules and procedures for using

and booking the rooms, outlined below.

Failure to follow the room booking rules and procedures may result in you

losing room booking and access privileges.

CONDITIONS OF USE

You must have paid your fees in full at the time of booking.

Room bookings for classes have priority over all other bookings.

Rooms must be vacated before the specified time. Students must have packed

up all equipment and removed equipment from the room, so the room is ready

for the next booking.

Your card must be activated to access the rooms you are wishing to book.

You may be held liable for any room damages which occur during your booking

time.

Rooms must be left tidy and clean when the room booking is finished. Rubbish

should be removed to a bin outside.

No eating or drinking is allowed in rooms at any time.

You must not let other students into the room with your card - all other students

must have their card activated also. If found letting other students into the

room, your card access may be suspended.

Non-students are strictly not allowed without authorisation from the course

coordinator or education manager.

24 hour security cameras operate in the Bruce campus, monitoring room use and

who is using rooms, even during after hours.

Bookings are not confirmed until you have received confirmation from the

technical officer.

Personal equipment for use in rooms must be tested and tagged. Equipment

loans must be made separately to the room booking.

Your room booking may be cancelled in the case that the room is urgently

required for class use.

Not all students may be able to book all rooms, for example, some rooms may

only be available to 2nd year students. If in doubt, check with the technical

officer or your teacher which rooms you may book.

!



36

ADDITIONAL CONDITIONS FOR MUSIC

In addition to the rules listed above, music students are expected to adhere to

the following rules specific to the Music Industry Centre (aka MIC):

MIC rooms and studios cannot be used without a room booking. Last minute

bookings must be recorded in the register in the studio foyer.

MIC studios and rooms are available to book:

o 7:30am to 10:00pm Monday to Thursday

o 7:30am to 8:00pm Friday

o Unavailable weekends and public holidays

MIC room booking sheets are valid for 2 weeks from the date they were signed

by the teacher.

MIC rooms and studios can only be booked up to 2 weeks in advance.

If you need to cancel a room booking, contact a music staff member so someone

else can use the room.

It is your responsibility to check your room booking has been recorded in the

Room Booking Folder, and see the technical or administration officer if it hasn’t.

If you don’t commence your booking within 30 minutes of the booked start time

the booking will be forfeited.

Do not alter any studio wiring. Do not unplug, move, remove and/or repatch any

equipment, cabling, power etc. that is installed in any room.

When using the patch bays in the Control Rooms, ensure you use the correct

type of patch lead. Do not plug normal ¼ inch jack plugs into the patch bays in

Control 1 – although they will fit, they will damage the patch bay internally.



37

BOOKING PROCEDURE – MUSIC

Room bookings for the CIT Music Industry Centre including venue and studios

are taken electronically through SOBS (Schools Online Booking System).

Below are basic instructions for using SOBS. For more information refer to the

PDF instruction manual on the CIT Communication Lounge, the printed

instructions in the MIC studio foyer or ask your teacher.

HOW TO LOG-IN TO SOBS

1. Go to the log-in page at http://sobs.com.au/rb/loginpage.php?schoolid=999

2. Enter your log-in details and click ‘Login’.

All MIC students who are currently enrolled will be given a log-in within the first few weeks of

semester. Your log-in is the same as your eLearn log-in:

User name: CIT Number (eg CIT123456)

Password: Date of birth as 6 digits (eg 10 January 1980 becomes 100180)

HOW TO MAKE A NEW BOOKING

Once you are logged in…

1. Go to ‘Resources’ menu ‘All MIC Rooms’

2. Click on any empty space (do not click directly over any existing hyperlinks).

3. Enter the details of your booking

Do not tick ‘repeat’ – students are not authorised to make repeat bookings

4. Click Save.

HOW TO EDIT OR DELETE A BOOKING

Once you are logged in…

1. Go to any calendar showing your booking

2. Click directly on top of your booking hyperlink

3. To edit the booking, update your details and click ‘Save’

4. To delete the booking, click on the ‘Delete’ button in the bottom right corner

http://sobs.com.au/rb/loginpage.php?schoolid=999



38

BOOKING PROCEDURE - COMMUNICATION AND MEDIA

Below is the room booking procedure for Communication and Media, for

any rooms in the Communication and Media department on the Bruce

Campus.

ALL ROOM BOOKINGS:

The following rooms are available to book at Bruce campus: Studio

Audio Lab

Mac Lab

To book, contact the Technical Officer Dylan Hill on [email protected] or (02) 6207 4057

CHANGING AND CANCELLING ROOM BOOKINGS

If you need to change your room booking speak to the Technical Officer Dylan

Hill to check that the change is ok.




39

BOOKING EQUIPMENT

Current CMM students are given the opportunity to use equipment at no

charge to complete assessment items. We ask that in exchange for this

opportunity you respect the rules and procedures for using and booking the

equipment, outlined below.

Failure to follow the equipment booking rules and procedures may result in you

losing equipment booking and access privileges.

CMM RULES

You must have paid your fees in full at the time of loan.

Bookings of equipment for use in class have priority over all other bookings.

All equipment must be returned before the specified time.

You are responsible for checking equipment before you borrow it, and for

assisting CIT staff in checking equipment when you return it.

You may be held liable for missing or damaged equipment that is not returned in

full working condition.

You must not lend equipment you have loaned to other students, as you will be

held responsible for any damaged or missing equipment.

You may be held liable for equipment that is not signed in - so make sure you

keep your receipt.

Bookings must be made at least 48 hours in advance (not including weekends).

Your equipment loan may be cancelled in the case that equipment is urgently

required for class use.

A new Equipment Booking Form is required for each equipment booking you

make. The form is valid for one loan only, unless otherwise stated by your

teacher in writing.

Equipment is available on a first come basis, so book early to avoid

disappointment.

Equipment is only available for assessment-related work or rehearsals.

Do not open, remove screws, bolts etc and/or otherwise disassemble or attempt

to repair electronics or internal components on any piece of equipment.

!



40

ADDITIONAL RULES FOR MUSIC


the following rules specific to the Music Industry Centre (aka MIC):

Equipment cannot be taken off the MIC premises without special permission.

Speak to a staff member for instructions on obtaining permission.

Some equipment can be borrowed overnight or over weekends with special

permission. Speak to a staff member for instructions on obtaining permission.

Some special equipment cannot be taken outdoors or borrowed overnight. This

includes the condenser microphones for studio recording. Check with your

teacher or technical officer if you are unsure which equipment this applies to.

It is your responsibility to check the equipment you want to book is available.

Only the person booking the equipment may collect the locker key. This is for

security purposes.

Do not use equipment that has been left in rooms or lockers for (or by) other

students. Please inform a staff member if you find equipment left in a room from

another student.

‘Zero’ sound production consoles and units after use. This means turning down

mic/line gain knobs, resetting EQ to centre positions etc.

Plan your equipment requirements in advance and do not book excess

equipment above your needs.

ADDITIONAL RULES FOR COMMUNICATION AND MEDIA


the following rules specific to Communication and Media:

Bookings are not confirmed until you have received confirmation from the

technical officer Dylan Hill.



41

BOOKING PROCEDURE – MUSIC (WODEN CAMPUS)

Below is the equipment booking procedure for Music and any equipment

from the Music department on the Woden Campus.

1. Collect an ‘Equipment Booking Sheet’ from the MIC Office, and fill in your name,

the room you have booked, the purpose, day, dates and times.

2. Check the Equipment Booking folder in the studio foyer to check what

equipment has already been booked for that date and time.

3. Fill in the equipment you want to book. For special equipment not listed, fill in a

detailed description of the equipment and quantity in the spaces on the back

page (check availability of special equipment with Simon).

4. Take the form to your teacher in class time to sign and date it. They will not sign

a blank equipment booking sheet.

5. Put the form in the Equipment Booking Folder in the correct order of the booking

date and time, at least 48 hours in advance.

CHECKING EQUIPMENT BOOKINGS

The Equipment Booking Folder shows what equipment has already been

booked and is where you will place your Equipment Booking Form once

completed so the booking may be processed. The Room Booking folder is located

in the MIC studio foyer, on the desk opposite the Audio Lab.

Before completing an equipment booking sheet, check the folder for equipment

availability. Other students may have already booked the equipment you want.

Equipment Bookings are listed in the correct order of date and time. When placing

sheets in the folder ensure they are placed in the correct order, or else your

equipment booking may not be processed.

If you have booked equipment that is unavailable, it may be replaced with a similar

piece of equipment. If there is no suitable replacement, you may not be issued

with that piece of equipment.



42

COLLECTING AND RETURNING EQUIPMENT

On the day of the equipment booking, the music technical officer will issue

you with a locker key for your equipment from the Technical Officers office. If

the technical officer is absent, please read the whiteboard on the Technical

Officers office door for instructions on equipment collection. Sometimes keys

may be available from the MIC Office if the technical officer is absent.

Amps, drum kits, PA’s and other large or heavy equipment will be left in the

room for you, or if not in the room, the technical officer will advise where you

may collect them from.

After your booking, return your equipment to the locker, and leave the key in

the drop-box outside the Technical Officers office. When returning gear to the

crate, nothing heavy should be placed on top of fragile equipment to avoid

damage. For example, headphones, fragile cardboard boxes and pop filters

should be placed on top with heavier boxes and cables on the bottom.

BOOKING PROCEDURE – COMMUNICATION AND MEDIA

Below is the equipment booking procedure for Communication and Media, and

for any equipment from the Communication and Media departments on the

Bruce Campus.

1. Complete an Equipment Booking Authorisation Form available in the room

booking folder in the Technical Officer's office (Room HL37, Bruce campus).

2. Have your Equipment Booking Authorisation Form signed by your teacher. An

email from your teacher to the technical officer will also be accepted.

3. Take your form to the Technical Officer Dylan Hill and receive confirmation on

your booking.

4. Bookings are not confirmed until you have received confirmation from the

technical officer Dylan Hill.

5. Collect your equipment. Equipment will be available for collection during the

following times;

Monday 10am-12pm

Thursday 10am-12pm

Other times by negotiation only



43

LOANING EQUIPMENT FOR OFF-CAMPUS USE

Please speak to the technical officers if you wish to use equipment for off-

campus purposes, who will advise you as to whether this is possible and the

procedure for doing so. Some equipment is not suitable for off-campus use,

and the technical officer can advise you on what gear may be used off-campus

and not.

A variety of equipment is available for off-campus use and overnight loan.

However taking equipment off-campus presents more risks in regard to

security and damage than equipment used on-campus. For this reason you will

usually need to sign an agreement that you will take responsibility for any

damaged or stolen equipment that is used off-campus.

CHANGING AND CANCELLING EQUIPMENT BOOKINGS

If you need to cancel your equipment booking for any reason, contact a staff

member as soon as possible by phone, email or in person.

Students are expected to cancel all equipment bookings with a staff member if

it is no longer required, especially within the last 4 weeks of the semester. The

end of semester is a very busy time for all students with equipment frequently

booked out. Please show other students the courtesy of cancelling equipment

bookings, so someone else can use the equipment instead.

If you wish to change your equipment booking check that the equipment you

want is available first and then speak to the music technical officer directly to

ensure the change is ok, particularly if the change is made within 48 hours of

you requiring the gear.



44

GUIDELINES FOR USING CMM EQUIPMENT

Below are some brief guidelines for popular equipment to loan. If you require

more comprehensive instruction or instructions for equipment not listed here,

please read the manuals or speak to the technical officers or your teacher.

MICROPHONES

Do not use or handle expensive/fragile condenser microphones if you are not authorized. These

microphones are clearly indicated on the equipment booking sheet. Authorization is obtained

following successful completion of the ‘Studio Technique’ class. When using microphones:

Ensure microphone stand is tightened enough to properly support the microphone, before placing

microphone onto the stand.

Ensure correct clips, foam windshields, accessories etc. are returned with the microphone.

Put microphones back in their cases correctly, with clips placed in the microphone case at the

correct angle to fit the foam cut-out.

MICROPHONE STANDS

When returning stands, ensure that:

The base of the centre pole stops in the middle of the rubber feet

The handle of the boom is pointing up with the thread pointing down

The telescopic section of the centre pole is all the way down

That all points are firmly tightened, but not over-tightened

CABLES

Roll up cables correctly using the ‘Under-Over’ technique. Ask a teacher or technical officer for

instructions if you are unsure how to do this technique. Ensure velcro is tied around the cable

correctly, with the fluffy side out and hook side in, and that it is pulled tightly around the cable.

HEADPHONES

Roll the lead correctly, using the ‘Under-Over’ technique, with a loop about the same size as

the headphone. Tie the cable with the Velcro tie, then connect loop of cable to one wire of the

headphone band with the tail of the Velcro tie.

GUITAR AND BASS AMPS

Ensure amps are not driven too hard and too loud, so they will not be damaged. Warm up

tube amps on standby before use, and cool down on standby before turning the power off.

KEYBOARD AMP

Use this for amplifying keyboards only - do not use it as a bass or guitar amp. Instead supply

your own bass or guitar amp, or use one of those available.

DRUM KIT

The drum kit is available for drummers only when not otherwise booked by class or other

students. Drummers must provide their own sticks, felts and cymbals.



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PA SYSTEMS

When using the PA these guidelines apply:

Do not overdrive the PA systems or other amplifiers/speakers.

Ensure the PA is not abused by you or anyone else during your room booking.

PA systems are only for amplifying vocal/keyboards/turntables over a band or

other instruments.

Do not use the PA or powered speakers for amplifying guitars or bass

The PA systems are not instrument amplifiers, and are not to be used as a guitar

amp or bass amp. You must supply your own guitar and bass amps or use the amps

provided.

VIDEO CAMERAS

Cameras are fragile and need to be treated with care. Do not use cameras in dusty, sandy or

moist environments. Do not leave cameras in cars – to do so is an invitation for them to be

stolen.

LENSES

Always replace lens covers when not in use. Do not try and clean lenses unless you have the

right equipment and know how to do so properly. Lenses are fragile and can be damaged

easily.

TRIPODS, LIGHTING STANDS, BOOM POLES AND OTHER SUPPORT EQUIPMENT

Do not force any components; including latches, nuts, bolts, screws, fasteners etc. When used

correctly, these types of devices do not require large amounts of force to operate. Forcing

these components can cause permanent damage. If you are unsure on how to use any of these

devices, ask for help.

Documents

CMM Handbook 2015