Closing Report of UNHCR T. Shelter Project

Final Report of Temporary Shelter Project

UN-HABITAT, PAKISTAN Page 1

Final Report of Temporary Shelter Project for IDPs returning to

their areas of origin in Malakand Division

Overall period of implementation: November 2009-December 2010

Reporting period: July-December 2010



UNHCR’s Temporary Shelter Project for the IDPs & Flood affectees of Malakand Division

Activities implementation period: July-December 2010

1. Project Background Overview:

The conflict in the Federally Administered Tribal Agencies (FATA) and Khyber Pakthoonkawa

Province and the consequent displacement of households and communities from their areas of

origin, has resulted in destruction, damage and depreciation of the housing stock. Total

displacement was estimated in 2,9 million individual at the pick of displacement in May 2009.

The Government return task force declared safe return to Buner, Swat and Lower Dir Districts in

July 2009. Since July 2009, significant numbers of IDPs returned to their villages of origin.

According to the Provincial Relief Rehabilitation and Settlement Authority (PaRRSA) and the

Provincial Disaster Management Authority (PDMA) of the KPK Government, about 2 million

individuals returned by Ocotber 2009.

The objective of the shelter programme promoted by UNHCR and implemented by six

Implementing partners was to provide emergency shelter for returning displaced families and

conflict-affected families’ pending the construction of permanent housing. The role of UN-

HABITAT was to provide technical advice to ensure quality, rapid intervention and

community participation to the implementing partners working in shelter construction.

PDMA conducted damages assessment in Swat District in November 2009 and the

beneficiaries lists were published by mid January 2010. These lists were the basis of selection

of shelter beneficiaries in the UNHCR programme. All shelter beneficiaries were directly

assessed by the Implementing Partners with UN-HABITAT support, and the selection included,

beside PDMA list, vulnerable returned and/or families no displaced who had lost their dwellings

and in dire need of shelter.

PDMA lists were prepared on the basis of housing damages with the scope to providing

monetary compensation to the conflict affected population, without distinction on the

vulnerability of the enlisted beneficiaries. The shelter project had a different scope, focusing on

conflict affected vulnerable population without access to adequate shelter. For this reason,

during assessment, many PDMA list beneficiaries were excluded from the program because no

vulnerable and not willing to live in the temporary shelters. Many vulnerable families not listed in

PDMA list were included in the shelter assistance.

The project duration was initially foreseen in six months, up to June 2010, but due to

procurement delays and material transport problems for security reasons, and flood destruction

then, it was completed in December 2010.

The overall achievement of the shelter project presented in this report covers the

implementation period from November 2009 to December 2010. The shelter interventions

(shelter with kitchen, latrine and boundary walls) were certified by UN-HABITAT at 31

December 2010, when UN-HABITAT contract ended.



2. Description of Population Planning Group(s)

The target population of the shelter project were 12,488 households, in phase 1 and 2, and

5,325 households, including flood affected, in phase 3. The target population was to be provided

with shelters in areas which were affected by the conflict situation in KPK. The beneficiaries

were the vulnerable families who returned following displacement and whose houses were

completely or partially damaged due to the security situation. In addition to returned families,

the project, after October 2010, included flood affected households.

Due to its technical advisory and monitoring role, UNHABITAT did not have direct beneficiaries

among the population but through the UNHCR implementing partners working in shelter

construction. Six implementing partners signed implementing agreements with UNHCR for a

total of 17,813 shelters to be built in Swat and Lower Dir.

3. Implementation phases

The project had three implementation phases. The first implementation phase started with the

pilot project of 1,088 shelters in November 2009, which was concluded in April 2010, including

UN-HABITAT direct implementation of 200 shelters.

The second phase started with the new contract between UNHCR and its 6 IPs for 11,400

shelters, signed in February 2010 to be completed in June 2010. In May 2010, due to delays in

material procurement and problems in circulation of staff and material in the field, the project

was extended to the end of August 2010.

Activities in the field were interrupted by the flood that hit KPK in 28 July 2010, causing

enormous damages in Swat valley where roads and bridges were swept away and left the

district in communicated for 1 month. Flood caused severe damages in many districts of KPK.

UNHCR warehouse was also flooded and material brought kilometers away. Lot of material

were lost. Due to this unforeseen circumstance, on a meeting held on 18 August 2010, the

UNHCR shelter coordinator informed all IPs, including UN-HABITAT, that the T-Shelter project

would have been suspended for 3 months, from August 2010 to October 2010. During

interruption period, the shelter material received by IPs and not installed yet was handed over to

SRSP warehouse in Swat.

The third phase started in October 2010 until December 2010, when UNHCR resumed the T-

shelter project including flood affectees amongst the beneficiaries, for a total of 5,325 new

shelters.

First phase 15 November 2009- 28 February 2010 (pilot project ended in 30 April 2010)

Implementing Partner Shelters target Shelter constructed

& UNH certified

Relief International 100 100

ACTED 388* 388*



SRSP 100 100

PAK-CDP 100 100

IDRAK 100 100

CMDO 100 100

UN-HABITAT 200 200

Total 1,088 1,088

*In the pilot phase, ACTED /UNHCR agreement covered 288 shelter material while construction cost was covered by other donor, and only 100 shelters were totally funded by UNHCR. Second Phase 1 February – 30 August 2010 (interrupted by flood on 28 July 2010)

Implementing Partner Shelters target Shelter constructed &

UNH certified

IDRAK 2,000 1,583

ACTED 1,000 684

Pak CDP 2,000 1,602

CMDO 2,000 1,302

Relief International 2,000 1,459

SRSP 2,400 1,886

Total 11,400 8,518

Third Phase 1 October 2010- 31 December 2010

Implementing Partner Shelters target Shelter constructed &

UNH certified

SRSP 1,000 905

IDRAK 500 500

ACTED 750 281

Pak CDP 575 575

CMDO 2,000 809

Relief International* 500 0

Total 5,325 3,070



* The new contract with Relief International for flood affected was signed in December so when

UN-HABITAT monitoring role ended, no shelters were completed at 31 December 2010.

4. Implementation agreement

According to the project, UNHCR was responsible for the overall shelter material procurement,

to be stored in a central warehouse in Peshawar. UNHCR managed directly the warehouse until

April 2010. After May 2010, the warehouse was handed over and managed by SRSP, whilst

UNHCR continued the material procurement.

After the flood washed away many materials in UNHCR warehouse, at the end of July 2010, in

October 2010 Implementing Partners were authorized to procure directly the missing material

which was needed to build the additional contracted 5,325 shelters of the 3 phase.

Implementing Partners were responsible of beneficiaries’ assessment, social mobilization,

material transport to villages of implementation and shelter construction. The following six

implementing partners (IPs) worked in 62 Union Councils of Swat and Lower Dir Districts and

built 12,488 shelters during Phase 1 and 2 (interrupted by the flood end of July 2010), and

5,325 during Phase 3 by end of December 2010. The six Implementing partners are:

• ACTED

• Relief International

• SRSP

• IDRAK

• Pak-CDP

• CMDO

UN-HABITAT was responsible of the overall technical assistance of the project, in specific of the

following activities:

1. Preliminary activity: preparation of standard Temporary shelter intervention, BoQ,

endorsed by the Shelter and NFI cluster.

2. Quality control of material in UNHCR warehouse

3. Trainings and orientation for UN-HABITAT field staff & IPs

4. Support on beneficiaries assessment by IPs and Re-verification of beneficiaries

identified by IPs

5. Social mobilization, orientations to communities and IPs staff on shelter project and

technical assistance to IPs and beneficiaries, including SOP.



6. Model shelters for the demonstration for IPs and in the communities where IPs were

actives

7. Monitoring of shelter program

8. Issuance of completion certificates when shelter intervention completed

9. Coordination with local authorities, Army and IPs for shelter sector.

4.1 Preliminary activity: preparation of standard Temporary Shelter intervention,

endorsed by Shelter and NFI cluster.

In September 2009 UN-HABITAT prepared the standard Temporary Shelter intervention

package, with BoQ of shelter, latrine, kitchen and boundary wall (to ensure privacy). The model

was endorsed by Shelter and NFI cluster at the end of September 2009. Shelter and NFI

Cluster supported the shelter model prepared with local available material, timber and bamboo,

available in the local market. The shelter had a surface of 25m2 for an average family of 6

members, according to SPHERE standards. The assistance package included different kind of

timber (round and square) and bamboo to facilitate central procurement by UNHCR, knowing

that the quantity of local timber required would have been not all available in large scale. Initial

procurement of UNHCR was targeting 25.000 shelters, including 25,000 kitchens, 12,500

latrines and 25,000 boundary walls.

UN-HABITAT shared technical information with UNHCR Implementing Partners since October

2009. Knowing that average family is more than 6 members, often 10/12 members, and that

within the families there are customary limitations on people living together, e.g married couples

separated from grown up children, the assistance package agreed with UNHCR management

and Implementing partners was tailored on an average of 2 shelters for 12 people with kitchen,

1 latrine up to 20 people and boundary walls to ensure privacy to women.

4.2 Quality control of material in UNHCR warehouse

Initially UN-HABITAT assisted UNHCR procurement with technical specifications of shelter

material. Central procurement for the overall 25.000 shelters was not recommended, instead

splitting procurement in smaller lots, knowing that local timber and bamboo would have been

difficult to be founded in the required quantity.

After bidding, UN-HABITAT supported the selection of material amongst suppliers assessing

quality of the samples.

A team of 6 staff was deployed to UNHCR warehouse in December 2009. As UNHCR

warehouse expanded in areas as well as in number, the team progressively increased up to 15

staff, until August 2010. Due to the technical nature of the material delivery (according to the

BOQ of the 3 different options), after April, the team supported also the correct issuing of

required material.



After the flood, recounting material and organizing material which was left took couple of

months, till October, and quality control team decreased, keeping the minimum presence

required by the warehouse management.

In the field, after the flood, when the material was already be transported by the 6 IPs to Swat

and Lower Dir, UN-HABITAT was informed by IPs of the material transferred but was not

requested by UNHCR to monitor the transfer. The following information is based on what was

declared by each IPs in September 2010 and it is provided to clarify the differences between

shelter targeted, material received by each IP and shelter completed and duly certified by UN-

HABITAT.

Implementing partner

Total shelter material received

Shelter material

transferred to SRSP

Shelter constructed

1 August 2010

SRSP 2300 214 1986

ACTED 1388 316 1072

IDRAK 1800 117 1683

CMDO 1500 96 1404

PAK CDP 1800 98 1702

Relief International 1600 41 1559

Total 10,388 882 9,406

4.3 Training

UN-HABITAT arranged several technical training about construction of T-Shelter, Kitchen, Latrine and training on social mobilization to each IP’s Staff. The first training sessions of 2 days each were organized in November 2009 for 8 staff for each IP, conducted during 15 days. After few months of implementation, UNHCR required to scale up the training component requesting more IPs staff to be trained on the shelter project. UN-HABITAT build shelter models using round timber and square timber, and latrine to show to IPs staff how to use the BoQ to understand the material needed and how to build the shelters and latrines. During the month of March 2010, six sessions were organised for IPs staff, the detail of training is as below;

SESSIONS UN -HABITAT IPs Staff

Session1- 10/11 March 2010 8 30

Session 2 -12/13 March 2010 8 25

Session 3 - 15/16 March 2010 8 23

Session 4- 17/18 March 2010 6 24

Session 5- 19/20 March 2010 6 24

Session 6 - 25/26 March 2010 6 21

TOTAL 42 147



• One day training on the use of GPS to IPs staff.

• During the technical training for IPs staff one half day session was added by UN-HABITAT on the use of GPS.

• Revised the UN-HABITAT training courses on mud and brick construction

• Arranged field training by UN-HABITAT mobile teams

• UN-HABITAT also arranged SPHERE Humanitarian Assistance training for UN-HABITAT field staff.

• Preparation of leaflets on shelter, latrines, kitchen construction for IPs, CBOs and beneficiaries.

• Shelter posters were prepared in English and Urdu and widely distributed to IPs and Beneficiaries.

• Poster of kitchen and latrines were also prepared in English and Urdu. Field orientations

• UN-HABITAT teams in Swat and Lower Dir districts conducted around 217 orientation sessions for beneficiaries on shelter project, assessment procedures, criteria, participation and the shelter use. From February 2010 to August 2010 around 25,000 people had been informed on shelter project modalities, beneficiaries’ selection & participation, site preparation and shelter construction.

• UN-HABITAT also conducted community based training for Implementing Partners and CBOs on shelter construction.

4.4 Supervision of beneficiaries’ assessment and Re-verification of beneficiaries

identified by IPs

UN-HABITAT assigned one dedicated staff to each Implementing partner to verify the selection

process of beneficiaries. After April 2010 UNHCR senior management requested all IPs to verify

again the beneficiaries to ensure the appropriate use for living purposes of the shelters

delivered. UN-HABITAT staff re-verified 9,800 beneficiaries from the IPs lists.

The assessment teams visited the field to verify information in situ, in 699 villages.

Number of teams

deployed for

assessment

Total Number of

villages assessed

Total number of

families assessed

Total number of

shelters identified

Number of

identified

beneficiaries re-

verified

6 699 40,107 26,523 9,800

UN-HABITAT deputed 6 teams for assessment with IPs. These teams were involved in the selection of beneficiary on PDMA list, vulnerable case (Need Based selection).

Overall IP’s Assessment Report Phase 1 and 2 November 2009 –August 2010



Name IP’s Shelter Target

Total Assessed

Shelter

Total Assessed Families

UN-HABITAT 200 1418 3291

IDRAK 2100 3315 6040

ACTED 1388 2407 3180

Pak CDP 2100 2426 2323

CMDO 2100 2547 4242

RI 2100 2579 3971

SRSP 2500 3720 4495

Total 12,488 18,412 27,542

After the flood, selection included the flood affected families

Overall IP’s Assessment Report Phase 3-October 2010-December 2010

Name IP’s Shelter Target

Total Assessed Shelter

Total Assessed Families

SRSP 1,000 1,562 1,565

IDRAK 500 1,785 3,860

ACTED 750 750 770

Pak CDP 575 1,278 1,281

CMDO 2,000 2,736 3,824

RI 500 1,041 1,265

Total 5,325 8,111 12,565

The following table shows the number of beneficiaries identified in Lower Dir, without PDMA list.

UC Grand Total

Lower Dir

Beshgram 144

Gail Maidan 27

Haya Seri 197

Kotkay 273

Laj Buk 32

Lal Qila 291

Lijbook 41

Zamirdara 56

Zemdara 49

Lower Dir Total 1110



The following table shows the numbers of beneficiaries from PDMA list in Swat and total beneficiaries.

No Yes

Amankot Faiz Abad 7 1 8

Asharay 94 5 99

Baidara 274 188 462

Banringaro Darai 8 3 11

Bar Aba Khel 92 48 140

Bar Thana 10 48 58

Bara Bandai 205 35 240

Bari Kot 33 1 34

Beha 24 24 48

Chaprial 52 103 155

Charbagh 624 197 821

Dangram Sangota 39 32 71

Darmai 96 11 107

Dursh Khela 160 1 161

Ghalagay 85 85

Guli Bagh 66 22 88

Hazara 142 23 165

Jano/Chamtalai 52 18 70

Kala Kalay 25 4 29

Kanju 75 11 86

Khota 46 2 48

Khwazekhela 51 51

Kishawara 177 10 187

Kokarai 11 6 17

Kotanai 62 62

Koz Abakhel Kabal 115 45 160

Kuza Bandai 90 57 147

Landi Kass 2 3 5

Manglawar 61 24 85

Matta Khararai 22 155 177

Miandam 49 49

Pir Kalay 25 23 48

Qalagay 25 6 31

Qambar 90 40 130

Rahim Abad 81 32 113

Saido Sharif 1 1

Sakhra 52 22 74

Sambat 2 2

Shah Dheri 28 33 61

Shahdara Nawan Kalay 1 1

Shalpin 57 57

Shamozai 158 14 172

Shawar 7 46 53

Taligram 250 129 379

Tall 76 18 94

Tindodag 42 10 52

Totano Banda 84 17 101

Udigram 129 23 152

Swat Total 3954 1493 5447

Grand Total 5064 1493 6557

Swat

PDMA Listed

District UC Grand Total



4.5 Technical assistance to IPs and beneficiaries

UN-HABITAT deputed 18 teams, 3 team for each IPs (3 teams with each IP, 2 in construction

and 1 in assessment), and 1 information assistant with each IP to provide continued technical

and social support. These technical teams have performed the following activities during the

project implementation

• Identification and compilation of technical issues

• Technical issues remedies

• Practical construction process of shelters, latrines, kitchens and parda wall to demonstrate best practice to IPs.

• Technical inspection of shelters for certificate issuance.

• On site assistance and advice to beneficiaries and IPs.

• Monitoring of material quality and reconciliation of items according to the BOQ.

• Promotion of safety standards to IDPs living in shelters. OVERALL SHELTER UPDATE BY IP (Phase 1 and 2) 15 November 2009- 1 August 2010

IP Name

Total target by UNHCR contract (phase 1 and 2)

Total number of shelters

constructed

Total # of shelters certified by UN-HABITAT

Total # of shelters occupied by

families

ACTED 1,388 1,072 1,072 1,072

SRSP 2,500 1,986 1,986 1,965

IDRAK 2,100 1,683 1,683 1,661

Relief International 2,100 1,559 1,559 1,559

Pak-CDP 2,100 1,702 1,702 1,702

CMDO 2,100 1,404 1,404 1,324

UN-Habitat 200 200 200 200

Total 12,488 9,606 9,606 9,483

IP WISE OVERALL SHELTER UPDATE (IDPs & Flood affectees, Phase 3) October- December 2010

IP Name

Number of shelter

constructed (IDPs)

Number of shelters

constructed (Flood)

Total number of shelters

constructed for IDPs & Flood

Total number of shelters certified by UN-HABITAT

Shelters occupied by

families

ACTED 212 69 281 281 281

SRSP 409 496 905 905 905

IDRAK 392 108 500 500 500

Relief International 0 0 0 0 0

Pak-CDP 338 237 575 575 575

CMDO 552 257 809 809 809

Total 1,903 1,167 3,070 3,070 3,070

4.6 Model shelters for the demonstration for IPs and in the communities where IPs were

actives



March 2010, UN HABITAT constructed three types of scale model shelter (Bamboo, Square and Round wood) for each IP.

Shelters in bamboo, round and square timber and latrine were built in the demonstrated and explained construction of model shelter to each IP teams on site in the month of January-February, 2010.

4.7 Monitoring

Each UN-HABITAT field team visited regularly IP areas sending weekly reporting visits to headquarter.

UNHCR management requested weekly implementation report to verifiy if the various project component were implemented according to workplan.

The report included issuing of material from UNHCR warehouse, beneficiaries assessment, transport and distribution of material and shelter construction.

Weekly meeting in Mingora were organized between IPs and UN-HABITAT field staff were organized in order to discuss implementation problems and issues, from technical difficulties to circulation of staff and material transport.

4.8 Completion Certificates

As of December 31 2010 UN-HABITAT filed teams have issued 12,676 completion certificates

to beneficiaries of Phase 1 and 2 and Phase 3. IP wise breakdown is as following:

ACTED SRSP IDRAK Pak-CDP CMDO Relief International

UN-HABITAT

Total

1,353 2,891 2,183 2,277 2,213 1,559 200 12,676

Shelter Occupancy Update:

Until 31 December 2010, a total of 12,676 shelters have been constructed by UNHCR IPs and

12,553 families have moved in.

4.10 Coordination with local authorities, Army and IPs for shelter sector

During the project, UN-HABITAT’s Swat office arranged weekly coordination meetings with

implementing partners (IPs), by weekly shelter/NFIs cluster meetings at DOR office and also

participated in number of meetings which have been arranged by other stakeholders. All above

mentioned meetings which have been conducted from December 2009 to December 2010 has

been attended by UN-HABITAT’S representatives.

5. Final Achievement

The following tables show the overall achievement of the shelter project.

Overall Status of complete Shelter Package (Phase 1 and 2 – 15 November 2009 /1 August 2010)



IP Name

TOTAL TARGET BY

UNHCR CONTRACT

SHELTER KITS

RECEIVED SHELTER

COMPLETED KITCHENS

COMPLETED LATRINES

COMPLETED

PARDA WALLS

COMPLETED

SHELTERS CERTIFIED BY UN-HABITAT

ACTED 1,388 1,388 1,072 990 520 214 1,072

SRSP 2,500 2,300 1,986 1,510 818 205 1,986

IDRAK 2,100 1,800 1,683 991 789 693 1,683

Relief International 2,100 1,559 1,559 793 681 632 1,559

Pak-CDP 2,100 1,800 1,702 1,290 734 881 1,702

CMDO 2,100 1,500 1,404 571 596 351 1,404

UN-HABITAT 200 200 200 200 100 26 200

Total 12,488 10,547 9,606 6,345 4,238 3,002 9,606

Overall Status of complete Shelter Package (Phase 3 - 15 October 2010/31 December 2010)

IP Name

TOTAL TARGET BY

UNHCR CONTRACT

SHELTER COMPLETED 31 December

2010 KITCHENS

COMPLETED LATRINES

COMPLETED PARDA WALLS

SHELTERS CERTIFIED

BY UN-HABITAT

ACTED 750 281 375 302 98 281

SRSP 1,000 905 930 571 151 905

IDRAK 500 500 354 247 147 500

Relief International

500 0 0 0 0 0

Pak-CDP 500 575 568 294 382 575

CMDO 2,000 809 757 759 378 809

Total 5,250 3,070 2,984 2,173 1,156 3,070

• By 31 December 2010, 12,676 shelters had been constructed in total.

• Around 13,000 families benefited from UNHCR shelter project.

• Around 20% women headed families were among the direct beneficiaries.

• Around 15% orphans and elderly became shelter owners.

The overall shelter project by District, Union Council and IP



6. Main problems faced during project implementation

• Material scarcities at the UNHCR warehouses: IPs jointly highlighted during all project

implementation the scarcity of material in the UNHCR warehouse. UN-HABITAT

suggested in the midterm review meeting, held in April 2010, to allow IPs to buy the

missing material from the local market but the suggestion was not implemented. Only

after October 2010, UNHCR allowed IPs to buy missing shelter material from the local

market. Having allowed the IPs in April would have expedited the overall project speed.

Shelter Villages Shelter Villages Shelter Villages Shelter Villages Shelter Villages Shelter Villages Shelter Villages

Beshgram 28 8 122 12 150 20

Gail Maidan 34 6 34 6

Haya Seri 305 23 305 23

Kotkay 94 9 239 5 333 14

Laj Buk 46 5 46 5

Lal Qila 92 10 279 8 371 18

Lijbook 67 5 67 5

Zamirdara 66 4 66 4

Zemdara 52 7 52 7

Lower Dir Total 366 44 1058 58 1424 102

Amankot Faiz Abad 11 2 11 2

Asharay 133 14 133 14

Baidara 676 39 676 39

Banringaro Darai 19 3 19 3

Bar Aba Khel 261 33 261 33

Bar Thana 132 6 132 6

Bara Bandai 22 3 270 17 292 20

Bari Kot 37 15 37 15

Beha 84 6 84 6

Chaprial 336 14 336 14

Charbagh 1128 57 1128 57

Dangram Sangota 126 15 126 15

Darmai 155 13 155 13

Dursh Khela 191 8 191 8

Ghalagay 89 5 8 3 97 8

Guli Bagh 138 9 138 9

Hazara 222 14 222 14

Jano/Chamtalai 97 7 97 7

Kala Kalay 39 6 39 6

Kanju 93 13 93 13

Khota 43 13 9 1 52 14

Khwazekhela 53 5 53 5

Kishawara 226 20 226 20

Kokarai 30 9 30 9

Kotanai 62 4 62 4

Koz Abakhel Kabal 242 12 242 12

Kuza Bandai 31 10 152 17 183 27

Landi Kass 2 1 7 3 9 4

Manglawar 137 10 137 10

Matta Khararai 2 1 361 18 363 19

Miandam 51 1 51 1

Pir Kalay 77 6 77 6

Qalagay 37 7 37 7

Qambar 216 17 216 17

Rahim Abad 151 10 151 10

Saido Sharif 2 1 2 1

Sakhra 105 15 105 15

Sambat 3 1 3 1

Shah Dheri 2 1 114 9 116 10

Shahdara Nawan Kalay 3 1 3 1

Shalpin 64 13 64 13

Shamozai 200 12 200 12

Shawar 101 11 101 11

Taligram 666 17 666 17

Tall 136 9 136 9

Tindodag 7 2 58 2 65 4

Totano Banda 119 13 119 13

Udigram 229 12 229 12

Swat Total 681 93 1266 66 1654 129 1664 72 499 44 1984 166 217 16 7965 586

CMDO IDRAK PAK-CDP

Swat

Relief Int. SRSP UNH Total

Shelter

Total

Villages

Lower Dir

District UC

ACTED



• Slow material procurement: since the beginning of the operation, material such as timber

was provided slowly compared to UNHCR procurement plan. Mainly this factor affected

negatively the overall process.

• Non Occupancy of shelters: Some of the enlisted PDMA list families were reluctant to

occupy their shelters- total number and % of the total . The problem was faced during

the pilot project when the NGOs did not do vulnerability assessment; Army made

pressure to follow the PDMA list and these shelters were never occupied and in some

cases the owners demolished the shelters and kept the material.

• Confusion in material delivery from warehouse: Material delivery from the warehouse

has been part of the reason for delay, when mixed frame material was delivered to the

IPs (mixing round and square timber), or even delivery of framing material in the 3

available material for the same shelters (round timber, square timber and bamboo).

• Army Check points and curfews: army control to staff and limitation of movements, check points and curfews also created problems and caused delay in performing planned activities In phase 3 IPs directly purchased shelter material. UN-HABITAT monitored the quality of material that was good. UNHCR did not request UN-HABITAT to monitor the quantity of material purchased by each IP’. This solution allowed a faster implementation compared to centralized UNHCR procurement.



UN-HABITAT IPs performance assessment

Generally all the Implementing Partners have performed good job, however, IP wise remarks

are as under;

1. SRSP.

SRSP has experienced and professional staff. SRSP has constructed the shelters

according to criteria defined by the project and the quality of the shelters is very good.

SRSP has used sub-contractors for the construction of shelters. Reporting and

mobilizations of SRSP is very strong and have deep roots in the community. Speed of

construction was very good as well.



2. ACTED

During the project implemetation it was observed that ACTED has very professional and

experienced staff. Reporting and social mobilization is appreciable .Acted has also used

sub-contractors for the construction of shelters. Quality of shelters is very good.



3. Relief International

During Phase I, Relief International has done a great job .During Phase I, Relief

International hired very professional and experienced staff. As far as the quality of work

is concerned it was very good. Relief International directly constructed shelters by hiring

carpenters on monthly basis.





4. CMDO

By giving holistic opinion about CMDO, it is very sad to say that CMDO performance

was not satisfactory. Although quality of shelters, which they have constructed is good

but their reporting, social mobilization sides are weak which needs improvement. CMDO

hired less staff than required which created problems during the implementation.



5. PAK CDP

Pak CDP has not enough staff but their mobilization is good. Quality of shelters is

satisfactory. Pak CDP has used sub-contractors for the construction of shelters.

Whatever staffs Pak CDP have, are professional and cooperative too.



6. IDRAK

Quality of shelters of IDRAK is good. Sub-contractors have been used for the

construction of shelters. IDRAK staff is cooperative. They have improved their reporting

and social side and now performing good job in the field. Initially the social mobilization

was weak and speed of construction slow.

Documents

Closing Report of UNHCR T. Shelter Project