Closing Circular 30.09.2013

__________________________________________________________________________ Corporate Accounts & Taxation Department, 2nd Floor,Baroda Corporate Centre,

Bandra (E), MUMBAI 400 051 Tel : 022 – 66985276, 66985280 Fax (022) 26526890 email id : [email protected]

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BCC: BR: 105/399 14th September 2013

Issued by

Corporate Accounts & Taxation Department, Baroda Corporate Centre, Bandra

(E), Mumbai 400 051.

SUB FILE GEN - 1

CIRCULAR LETTER TO ALL BRANCHES, REGIONAL OFFICES, ZONAL OFFICES IN

INDIA, INTERNATIONAL DIVISION, SPECIALISED INTEGRATED TREASURY

BRANCH, ALL CFS BRANCHES, BARODA CORPORATE CENTRE, MUMBAI/ HEAD

OFFICE, BARODA / CIAD, BARODA. Dear Sir, Re: Financial Results for the quarter/half year ending on 30 th September 2013. The Bank is required to publish Financial Results f or every calendar quarter duly reviewed by Bank’s Statutory Central Auditors. As usual, th is has to be done in a time bound manner with submission of information/ returns/clar ifications/ communications from Branches to Region/ Zonal Offices and Zonal Offices to Corporate Accounts Department, BCC, Mumbai as specified in the circular. The Half year ending 30 th September 2013 is fast approaching and we, at all levels will have to gear up for the preparation of closing acti vities for ensuing quarter. I. Important Guidelines:-

A. Closing Returns / Instructions: (1) We have already issued Master Circular No.BCC/BR/105/100 dated 11/03/2013

on Closing Activities for the current year and advi sed branches that in quarterly closing, we will be touching upon only important po ints/changes. The above circular should be kept handy for guidance and refe rence during this quarterly closing.

(2) New GL/PL codes allotted during the quarter are giv en as per Annexure V .

(3) Entry for HO Interest (for IBTA Products) will be p assed by data centre. Branches

are required to pass entry for claiming permissible subsidies as per HO interest circular issued from time to time.



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For claiming subsidy, entry as under will be passed : Cr. PL HO Interest earned (subsidies) Account Cod e no.42801001 Dr. GL HO Interest Receivable Account Code no.26691001

Please pass the subsidy entry , if any, using the a bove account code only.

(4) There is no change in Significant Accounting Polici es of the bank during the

current financial year 2013-14. Branches should co ntinue to follow existing Accounting Policies as advised during March 2013 cl osing and disclosed in our Annual Report for the year 2012-13.

(5) As per extant guidelines branches are required to p ass entry for MOC at the time

of finalising/ signing the MOC. However, Branches s hould ensure that, MOC effect of 30.06.2013 has already been given at thei r end before 30.09.2013.

(6) Restructuring of Advances Accounts:-

Detailed guidelines regarding reporting of restruct ured advances have been furnished as per Annexure-VII attached to this circ ular. Branches are required to follow the guidelines scrupulously.

(7) Closing Return No.6A & 6B – Gross Block & Depr eciation:-

Branches should note that while preparing Closing R eturn No.6A & 6B, opening balance to be incorporated as at 01.04.2013 in 6A & 6B will be as per audited Closing Return of 31.03.2013 (Pre-MOC).

(8) Capital Adequacy Return no.13 Basel I.

Capital Adequacy Return Basel I is also generated t hrough ASCROM. Branches are advised to generate the Return from ASCROM by i nvoking the following menu: Base Il→ Risk Weight Asset Section A Base Il→ Risk Weight Asset Section B Return no.13 generated through ASCROM should be cro ss checked with Ret. No.1 for total of Advances and total of off balance sheet items for accuracy, discrepancy if any should be rectified before forwa rding the same to RO/ZO. The detailed guidelines for generation of ASCROM re ports are being issued by Ascrom department separately.

(9) New Capital Adequacy framework (Basel II guide lines):-

Branches are requested to refer to Master Closing C ircular for March 2013, containing guidelines for inputting the data in ASC ROM system. After finalising



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the Basel-II data and ensuring it is error-free, fo llowing statement is to be generated and got audited from Auditors of the Bra nch.

Master Summary of Risk weighted Assets : - This report is available in Basel –II Module, and will be audited at identified branches along with ASCROM returns and is to be forwarded to controlling office, i.e. branches to Regions, Regions to Zones. Zones should forward one copy to Risk Manag ement Department, BCC, Mumbai. Further The Ministry & Urban Poverty Alleviation, G overnment of India, has set up CRGFTLIH (Credit Risk Guarantees Fund Trust for Low Income H ousing) vide their notification no. O-17034/122/2009-Hdated 21 st June,2012.The Reserve bank of India in their circular no. DBOD.NO.BO.BC-90/21. 04.048/2012-13 dated April 16th ,2013 has prescribed the risk weighting and provis ioning norms for the loans guaranteed by CRGFTLIH as under: Calculation of Risk weight: The Risk weight for the guaranteed portion would be zero and the balance outstanding in excess of the g uaranteed portion would attract a risk weight as appropriate to the counter party. Branches are hence requested to give appropriate treatment in ASCROM for accounts g uaranteed by CRGFTLIH similar to the treatment given to accounts guarante ed by CGTMSE,ECGC etc.(Please refer to circular no. BCC:BR:105:169 dated 29th April 2013 issued by Retail Banking)

(10) Rating Information In ASCROM: Latest External rating information is to be invariably updated in the ASCROM system. Branches s hould note that the external ratings assigned by the RBI approved agenc ies are valid for -15- months from the date of issuance.

Branches should ensure that the external ratings as signed to various facilities/ issues of the borrower/issuer are to be entered at the account level only and not in menu meant for borrower/issuer rating. (Cir no.BCC: BR:104/433 dated 05.12.12)

(11) Interest Relief receivable for providing shor t term credit to farmers for Kharif & Rabi:

Please ensure that guidelines issued by Agriculture & Rural Banking Department, BCC, Mumbai from time to time are followed scrupulo usly by the branches.

(12) Export Subvention Claim in respect of Rupee-E xport Credit:-

Please ensure that guidelines issued by our Wholesale Banking Department (DFB), BCC, Mumbai from time to time in this regard are fo llowed scrupulously.

(13) Analysis of some Important Financial Data:-

We are required to submit trend analysis and reason s for major variances, while presenting the financial results to ACB/Board. In view of this, the zones are



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requested to submit “Variance Analysis Sheet” as pe r Annexure VI and advise their comments on major variances, if any, by 05.10 .2013 to Corporate Accounts Department, BCC. Mumbai.

(14) At Regional / Zonal level, it must be ensured that the data of all the branches have been taken while consolidating the Closing Returns, as in past, it has been experienced that data of some branches were left to consolidate which reflected weak control mechanism.

(15) Provision for expenses:-

It has been observed that in quarterly closing, bra nches are not working out the provision for expenses incurred but not paid with d ue accuracy, resulting in the figure of certain PL heads not reflecting the corre ct position and the figures become incomparable while doing the quarter to quar ter analysis. Branches are therefore advised to ensure that provision has been made against all the expenses incurred but not paid as on 30.09.2013 .

(16) Proxy accounts: At present entries in proxy account relating to cha rges (Min Bal/Led folio/ Clearing return/ECS return /Dormant account charges) outstanding beyond 60 days are reversed periodically by Data Ce ntre and lien is marked in the account. On the last day of closing all the bra nches are required to ensure that balance in proxy account is only for charges o utstanding for less than 2 months. All other entries outstanding in this account shoul d be reversed and transferred to correct account.

As per latest guidelines, branches are not required to make any provision for amount outstanding in proxy account. Provision will now be made at corporate level .

(17) Trading Position accounts:

Outstanding in Trading Accounts if any, must be zer oised in consultation with Data Centre as per guidelines advised vide circular no.B CC:BR:99/14 dated 15.01.2007. In spite of various communications some branches are yet to correct the trading account entries. Please ensure correcti on on or before 20-09-2013.

(18) Sundry Liabilities Account ( Interest Capitalisation) CLORET Code 4795 (Finacle code 15181250) is used fo r creation of liability to the extent of FITL, the entry for creation of liabilit y will be passed by data centre. Branches are not required to pass any entry for the same.

(19) Ghosh & Jilani Committee recommendations:

The statement of compliance in respect of Ghosh Com mittee recommendations and Jilani committee recommendations have to be rep orted half yearly. Therefore,



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all the branches & administrative offices are requi red to submit the information in the prescribed format as at 30th September 2013. Regions and Zones are advised to ensure the correct ness of information. They are further advised that the number of branches and adm inistrative offices reported in returns should exactly tally with the position as o n 30th Sept 2013.

(20) Service Tax:

As per Finance Bill 2012, there have been some impo rtant amendments in the Service Tax guidelines. The scope of payment of se rvice tax under reverse charge mechanism has been enhanced substantially. In Reverse Charge Mechanism service tax is to be paid by the recipien ts of the service to the Government as against normal method, where the Serv ice Tax is paid by the Service Provider to Government. The Master Circula r BCC:BR:104/296 dt.17.08.2012 has been issued, giving details of th e revised/amended guidelines. The revised guidelines have been issued vide our fo llowing circulars:

1. BCC:BR:105/2013-14/147 dt.08.04.2013 on Service Tax on Services from Government, Commission earned in Foreign curre ncy on Guarantees/LCs.

2. BCC:BR:105/2013-14/248 dt.19.06.2013 – Change in Accounting Procedure of payment of SERVICE TAX and Excise Dut y/Countervailing Duty on purchase of Computer Hardware and Software and ATMs.

3. BCC:BR:2013-14/105/315 dt.29.07.2013 – Revised A ccounting Guidelines of Service Tax (Accounting 50% of Servic e Tax to the Profit & Loss A/c in the Books of Branches/Administrative Of fices).

All Branches/Offices are requested to be guided by the above Circulars and ensure strict compliance and correctness of data fe d into the SERPAY Menu and the accounting entries posted in Finacle System.

(21) Branches are aware that sensitive accounts are bein g transferred every year on

30th September only. Guidelines in this regard have already been issued.

(22) Others: All Branches are requested to ensure:

A. All recoveries in bad debts written off includin g prudential write off are reported in P/L code -3266 (Finacle Code- 42701013) .If it is not reported correctly earlier, the same may be corrected before quarterly closing.



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B. The amount of bad debts written off pertaining t o advances only should be debited to P/L code 1720 Finacle Code- 54531014) an d records of which be maintained.

C. The Balance in outstanding PWO accounts be talli ed and should match with the G/L code 5007(Finacle Code- 63001001)

D. All interest Income on NPA should be passed thro ugh P/L code 5250(Finacle Code- 41401012).if it is done through other code th e same may be corrected immediately.

B. Important Accounting /Closing Guidelines :

Vide our Master Closing Circular BCC/BR/105/100 dated 11/03/2013 , the detailed guidelines were issued for monitoring of certain ac counts. It has been observed that guidelines have not been followed by some branches. Therefore, we once again request to ensure that all the accounts mentioned t herein have been monitored by the branches.

C. Compliance to the Observations made by Statutory Ce ntral Auditors.

I) Vide our Closing circulars issued from time to ti me we have mentioned the observations made by our SCAs along with suggested actions thereon. Some of the observations given by Auditors are as u nder:

• Fraud Loan accounts are not marked as fraud in ASC ROM (Code 87). • External Rating is not updated in ASCROM • Restructured accounts are not updated in ASCROM. • Advance account which are NPA in ASCROM are not mar ked NPA in Finacle

& vice versa. • Regular updation of drawing power in finacle

Please ensure that above observations are taken car e by all the Branches.

II) Limited Review by the Statutory Central Auditor s / Concurrent Auditors:

Branches must be aware that with effect from 30 th June 2003, Reserve Bank of India has introduced Limited Review of Accounts of Public Sector Banks to be carried out by Bank’s Statutory Central Auditors. Scope of suc h limited review has already been apprised to you from time to time. As such it has a limited scope and will not be a detailed audit.

To cover the required quantum of advances and NPA f or limited review as per Reserve Bank of India guidelines, it has been decid ed that top 20 branches of the Bank will be reviewed by Statutory Central Auditors of the Bank and 230 other identified Branches will be reviewed by the Concurr ent Auditors of the branches.



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We are enclosing the list of these top 20 branches and other 230 identified Branches (Annexure II and III ). Regional / Zonal Offices are requested to follow up / coordinate with these identified branches which are falling un der their jurisdiction and Statutory Central Auditors / concurrent Auditors of the said Branches for completion of limited review in time.

III) List of returns to be submitted:

a) Reviewed by Statutory Central Auditors / Conc urrent Auditors:

1. Balance sheet (Return No. 1)- as on 30.09.2013 2. Profit & Loss Account (Return No. 2) – For the H alf year ended 30.09.2013. 3. Closing Return No.3–IBC/OBC, net of inter branch bills with country wise break

up. 4. Closing Return No. 4 & 4A – Claims against the B ank not acknowledged as debt. 5. Closing Return No. 6A, 6B- Gross Block of Fixed Assets & Depreciation 6. Closing Return No. 7 –Statement of outstanding b alances and doubtful amounts

in accounts other than Advances/Suspense. 7. Closing Return No. 8-Break-up of Suspense Accou nt 8. Closing Return no.11 Bad Debts written off (H alf year ended.30.09.2013) 9. Closing Return No. 13-Statement of Capital Ad equacy Basel-I 10. Master Summary – Advances viz., Closing Return No. 19 and 20 (ASCROM

generated) along with summary of Risk Weighted Asse ts. 11. Two copies of Review report (in original) as pe r Annexure - IV along-with Return

No. 14 and 14 D (MOC).

b) Unreviewed: Certificate on Jilani & Ghosh Committee recommenda tions

It may be noted that concurrent auditors of large b ranches, which are subject to limited review by Statutory Central Auditors, are n ot required to carry out limited review of such branches.

IV) Limited Review by Statutory Central Audito rs:

The Statutory Central Auditors will visit top 20 branches as per list attached herewith – Annexure – II for Limited Review for the Half Year ended 30.09.2 013 on similar lines as is being done on quarterly basi s w.e.f. June 2003:

The names of Statutory Central Auditors of these top 20 Branches are given in annexure-II. If there is any change in the name of SCA, the same will be advised separately. Branches are advised to contact these S CAs well in time and extend full support for timely completion of review exerci se. These branches are requested to note as under:



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1) All closing returns, including advances returns should be kept ready on 1 st October 2013 itself. The Executive-in-Charge should ensure that all advance preparations are made, to adhere to the time schedu le.

2) To send the (un reviewed) Closing Returns to Re gional Offices / Zonal Offices

on 1st October 2013 itself duly filled in, without omissi on on any count. .

V) MAILING INSTRUCTIONS: (For Branches)

The branches are requested to mail the following immediately to their Regional Offices after the close of the quarter.

1) One set of Return No. 1 and 2 (G/L and P/L) to b e mailed by 01.10.2013 after

detailed scrutiny. 2) Returns No. 3; 4; 6A; 6B; 7; 8; 11 13 and certificate on Ghosh Committee &

Jilani committee to be mailed latest by 03.10.2013. 3) Advances returns including Master Summary of Adv ances (Return No. 19) and

(Return No. 20) as per advice of ‘ASCROM Cell’, Bar oda Corporate Centre, Mumbai.

4) Two copies of Review Report along-with MOC 14 and 1 4D immediately on

completion of Limited Review. VI) CONSOLIDATION AT REGIONAL / ZONAL LEVEL.

1) At Regional Office Level:-

a) Regional Offices are requested to ensure collect ion of returns / reports as mentioned above under IV (Certification of Returns by the Concurrent Auditors) from the identified branches, under their jurisdiction, duly certified by concurrent auditors / Statutory Central Auditors as listed in Annexure II & III immediately after Closing and to ensure to submit all these reviewed Returns / reviewed Reports latest by 05.10.2013 to Zonal Office.

b) The data required as per Annexure I (a); I (b); I (c); I (d) must be

consolidated on priority basis and faxed/e-mailed t o Zonal Office immediately, in any case not later than the prescri bed time schedule. The Regional Office should make suitable advance prepar ation for collection of data from branches.

c) Hard copy as well as soft copy of all closing Re turns along-with Regional

Office’s Returns, Limited Review Reports and MOC 14 & 14D be sent to Zonal Office as per time schedule.

2) At Zonal Office Level: -



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a) The Zonal Office should consolidate (i) Annexure 1(a) to 1(d) from all the Regions and all Administrative Offices, RTC, ZIC, S taff College, Regional Training Centre, CFS Branches etc. under their juri sdiction and submit to Corporate Accounts Department, BCC, Mumbai. The Zonal Office should make suitable advance preparation for collection of data from all concerned.

b) Important Closing figures duly consolidated as per Annexure – 1(a) should

be conveyed to us over Fax No. 022 26526890 or by e mail on our e-mail address [email protected] immediately on 01.10.2013. These figures should be reported strictly in the fo rmat.

c) Break up of Profit & Loss account (Main Heads) should also be furnished

to Corporate Accounts Department, BCC, Mumbai as pe r Annexure – 1(b) and Annexure 1(d), and also Analysis of Profit & Loss Account as per Annexure - 1(c) latest by 4th October, 2013.

d) The details of Interest Earned from / paid to o ther PMOs in India (Code

3077 / 1021) and Interest Earned from / paid to our own foreign branches (Code 3079 / 1022) and interest paid / received on borrowings / placements (overseas subsidiaries) (Code 3061 / 101 7) have to be reported in Annexure I (d) as per format enclosed. This will be applicable to Specialised Integrated Treasury Branch and all P MOs in India and for foreign branches through the International Division . We advise Treasury/Respective branches to reconcile the balan ces well in advance to avoid mismatch in figures.

e) Zonal Offices will retain all the Closing Retur ns of Limited Review Branches

listed in Annexure-II & III at their end and will send only copy of the Review Report along with MOC 14 and 14D to Corporate Accou nts Department, BCC, Mumbai latest by 09.10.2013 in one lot. If the re are any MOC items in Return No.14 or 14D, the Zonal Offices must scrutin ize and give their comments on the same. One copy of MOC 14D must be submitted to ASCROM Cell for giving effect of MOCs while finaliz ing ASCROM Data.

f) Zonal offices are advised to ensure that –

a. Soft Copy and Hard copy of all the Closing Retur ns are submitted in one

lot only after cross verification and making the sa me error-free.

b. Copy of MOC-14 and 14-D should be submitted to Corporate Accounts deptt. Whereas one copy of 14-D should be submitted to ASCROM Cell, BCC also.

c. Limited Review Report should be submitted to Cor porate A/cs deptt.

BCC, Mumbai In one lot along with MOC i.e. MOC is required to be sent even though it is nil for all the branches whi ch are under limited Review.

d. To report to Corp. A/Cs department, Mumbai the s tatus of progress of

audit i.e. the number of branches in their zone, wh ere audit / review has



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commenced or in progress or completed etc. on daily basis starting from 03.10.13 till completion of audit of all the branch es as per annexure II & III.

VII) TIME SCHEDULE FOR SUBMISSION OF CLOSING RETUR NS:

We give below the calendar for submission of import ant data/closing returns to be submitted by Regional Office to Zonal Office & Zona l Office to Corporate Accounts Department, BCC, Mumbai:-

Annexure Particulars Regional Office

To Zonal Office Zonal Office to Corporate Accounts Dept BCC, Mumbai

I (a) Reporting of Important Figures 01.10.2013 01. 10.2013

I(b) & I(d) Profit & Loss Account 04.10.2013 04.10. 2013

I (c) Analysis of Profit & Loss account

04.10.2013 04.10.2013

B/S and P/L (White Sheet Format)

05.10.2013 07.10.2013

Closing Return No. 3, 4, 6A,6B, 7, 8,11,13 & Certificate on Ghosh and Jilani committee

05.10.2013 07.10.2013

Closing Return No. 19 & 20 05.10.2013 07.10.2013

Variance Analysis Sheet of some Important Financial Data as per Annexure VI.

- 07.10.2013

Time Schedule for submission of Closing Returns / R eview Report of branches under Limited Review as mentioned in Annex ure- II and III.

Particulars Time Schedule

Reviewed Closing Return No.1, 2, 3, 4, 6A, 6B, 7, 8, 11, 13, 14, 14D, 19 & 20 along-with Review Report

Branches to Regional Offices (all returns in one lot) latest by 04.10.2013 in respect of Branches reviewed by Concurrent Auditors and by 05.10.2013 in respect of Branches reviewed by Statutory Central Auditors. (all returns in one lot). Regional Offices should send all returns in one lot to Zonal Offices latest by 05.10.2013.

Zonal Offices should retain with them closing return No. 1 to 13 & 19 & 20 and send only copies of Review Report & MOC 14 & 14D to Corporate Accounts Department, BCC, Mumbai latest by 07.10.2013 in one lot for limited review branches as also branches reviewed by Statutory Central Auditors and one copy of MOC 14D to ASCROM Cell.



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We request you to please strictly adhere to time sc hedule as stipulated above and report the data in prescribed formats only to save time an d cost at every level. Adherence of time schedule will only enable us to publish results wit hin the SEBI/RBI time frame.

Our E-mail ID is: accounts.ho@bankofb aroda.com You are requested to take a careful note of above f or necessary guidance/compliance. However, if you need any further guidance/ clarific ation you may contact us. Yours faithfully, (V K Gupta) General Manager (Corporate Accounts, Taxation & Subsidiaries) and C FO

Encl: as above

Annexure - 1A

To be sent on or before :Name of the Zone: _______________________________ 01.10.2013 - By Regional Office to Zonal Office

01.10.2013 - By Zonal Office to Corporate Accounts Department, BCC, Mumbai 400 051.

Rs. 000's Omitted

Sr.

No.

GROSS PROFIT

GROSS LOSS NET PROFIT / LOSS

HO INTEREST EARNED BY

BRANCHES FOR THE HALF YEAR

HO INTEREST PAID BY

BRANCHES FOR THE HALF YEAR

NET HO INTEREST

EARNED / (PAID) BY BRANCHES

NET PROFIT BEFORE HO

INTEREST FOR THE HALF YEAR

P/L BAD DEBTS

WRITTEN OFF-ADVANCES

P/L BAD DEBTS

WRITTEN OFF-OTHER THAN ADVANCES

TOTAL DEPOSITS

TOTAL ADVANCES

Code No. 1850 * 3860 ** -- 3810 1810 -- -- 1720 6050 30401 2 3 4 5=(3-4) 6 7 8=(6-7) 9=(5-8) 10 11 12 13

A

1

2

3

4

5

6 C.F.S

B

1

2

3

4

5

6

C Zonal office

D Zonal Inspection Centre

E Regional Training Centre

Place : * To tally with Code 6103 of Closing Return NO. 1 ( F.No.154)

Date : ___ / ___ / ____ **To tally with Code 3151 of Closing Return No. 1 ( F.No.154) Signature of Zonal Head

BANK OF BARODA

Grand Total ( A to E )

Branches

Administrative Offices (if separate accounts are maintained by R.O)

Nam

e of

the

Reg

ion

TOTAL (A)

Nam

e of

Adm

n. O

ffice

TOTAL (B)

REPORTING OF IMPORTANT FIGURES FOR HALF YEAR ENDED 30.09.2013

ANNEXURE - 1B

To be sent on or before :04.10.2013 - By Regional Office to Zonal Office04.10.2013 - By Zonal Office to CA Dept., BCC, Mumb ai

Expenditure Code No. Amount Income Code No. Amount

1 Interest expended 1 Interest & Discount earned

a) Interest paid on deposits 1014 a) Interest / discount earned on adv. / bills

3057

b) Interest paid on borrowings 1015+1016+1020

b) Income from investments 3070

c) Interest paid on placement of foreign currencies

c) Int. earned on bal. With RBI/Other Banks

3060+ 3072

- by Overseas Subsidiaries 1017 d) Interest earned on placement of foreign currencies

- by PMOs 1021 - by Overseas Subsidiaries 3061

- by Foreign branches 1022 - by PMOs 3077

- by Foreign branches 3079

d Others *** e) Others ***

Total Interest expended 1040 Total Interest earned 3100

2 Payment to and provisions for employees

1400 2 Commission; Exchange & Brokerage

3160

3 Rent, Taxes & Lighting 1450 3 Profit on sale of inves tments 3171

4 Printing & Stationery 1460 4 Profit on exchange trans actions (Net)

3172

5 Advertisement & Publicity 1470 5 Profit on sale of fu rniture 3180

6 Depreciation 1520 6 Profit on sale of land; building & other assets

3195

7 Directors & Local Committee members fees & allowances

1525 7 Dividend from subsidiaries/joint ventures

3210

8 Auditors fees & expenses 1530 8 Incidental charges 3250

9 Law charges 1540 9 Recovery in bad debts written off 3 266

10 Postage; Telegrams & Stamps 1600 10 Misc Income - Pr ofit on Revaluation of Fgn Exch Assets & Liabilites

3396

11 Repairs & Maintenance 1617 11 Other Income 3500

12 Insurance 1624

13 Other Expenditure - Loss on Revaluation of Fgn Exch Assets & Liabilities

1675

14 Other expenditure 1700

15 Bad debts written off -Advances 1720

16 Bad debts written off-Other than Advances

1736

Total Expenditure 1800 Total Income 3800

Interest paid to Head Office - from 01.04.13 to 30.09.13 1805

Interest earned from H.O. - from 01.04.13 to 30.09.13 3805

Interest paid to Head Office - Subsidy from 01.04.13 to 30.09.13 1806

Interest earned from H.O. - Subsidies from 01.04.13 to 30.09.13 3806

Profit * 1850 Loss ** 3860

Grand Total 1900 Grand Total 3900

Place:Date :

*** Treasury Branch to report interest on Swap & Profit / Loss separately

SIGNATURE OF ZONAL HEAD

Profit & Loss Account for the Halfyear ended 30th S eptember-2013

Note : Debit balance in income account and credit b alance in expenditure account should be netted agai nst relative income / expenditure head as usual

* To tally with code 6103 of Closing Return No. 1 (Form No. 154)** To tally with code 3151 of Closing Return No. 1 (Form No. 154)

BANK OF BARODA

Name of the Zone _______________________________

(Rs. 000's omitted)

ANNEXURE – 1 (c)To be sent on or before :04.10.2013 - By Regional Office to Zonal Office04.10.2013 - By Zonal Office to CA Dept., BCC, Mumb ai

DESCRIPTIONHALF YEAR

ENDEDHALF YEAR

ENDEDQUARTER

ENDED QUARTER

ENDED

30.09.2013 30.09.2012 30.09.2013 30.09.2012

PART-IINCOME

i) Interest & Discount on Advancesii) Other Interest Income

iii)

Interest received on placement of funds from erstwhile PMOs in India

iv) Interest received on placement of funds by erstwhile PMOs with our foreign branches & Subsidiaries

1) Total Interest Income (i+ii+iii+iv above) 2) Other Income

A TOTAL INCOME ( 1 + 2 ) EXPENDITURE

i) Interest paid on Deposits ii) Interest paid on Borrowings

iii)Interest paid on placement of funds by erstwhile PMOs

iv)

Interest paid on placement of funds with erstwhile PMOs by foreign branches & Subsidiaries

I Total Interest Paid (i+ii+iii+iv above) II Operating Expenses (i+ii below)

i) Staff Expenses ii) Other Expenses

B TOTAL EXPENSES ( I + II ) C BALANCE - PROFIT (A - B) or LOSS (B - A)

PART-II BUSINESS PERAMETERS 1) Average Advances 2) Average Deposits (include Inter Bank) 3) Average Borrowings

PART-III RATIO ANALYSIS

1) Yield on Advances2) Cost of Deposits 3) Cost of Borrowings

Place : ______________Date : ______________ SIGNATURE OF ZONAL HEAD

Remarks: Please explain in detail the reasons for w ide variation in comparative figures or ratios after quantifying the effects of such rea sons.

BANK OF BARODA

Name of the Zone ________________________

ANALYSIS OF PROFIT AND LOSS ACCOUNT FOR THE HALF Y EAR ENDED 30.09.2013(Rs. 000’s Omitted)

BANK OF BARODA

To be sent on or before : 04.10.2013 - By Regional O ffice to Zonal Office04.10.2013 - By Zonal Office to CA Dept., BCC, Mumb ai

(Rs. 000's omitted)Head of the account INTEREST PAID INTEREST RECEIVED

* Code - 1021 * Code -3077Amount Amount

(a) Mumbai Main Office, Mumbai(b) Ashram Road, Ahmedabad

(c) IBB, New Delhi

(d) IBB, Kolkata

(e) IBB, Chennai

(f) Specialised Integrated Treasury Branch

TOTAL *

Head of the account INTEREST PAID INTEREST RECEIVED* Code - 1022 * Code -3079

Amount Amount(a) U.K.(b) New York

(c) Nassau

(d) Brussels

(e) Fiji

(f) Mauritius

(g) Sultanate of Oman

(h) U.A.E.

(i) Seychelles

(j) OBU Mauritius

(k) Durban

(l) OBU Mumbai

(m) OBU, Singapore

(n) Hongkong

(o) Bahrain

(p) Guangzhou, China

(q) Australia

TOTAL *

Head of the account INTEREST PAID INTEREST RECEIVED* Code - 1017 * Code -3061

Amount Amount(a) KENYA

(b) UGANDA

(c) GUYANA

(d) BOTSWANA(e) TANZANIA(f) BOB UK Ltd

(g) TRINIDAD & TOBAGO

(h) GHANA

(I) NEWZELANDTOTAL *

*

Place: __________Date: __________ SIGNATURE OF ZONAL HEAD

NOTE NO. 4(B) - INTEREST PAID / RECEIVED ON BORROWI NGS / PLACEMENTS (WITH OVERSEAS BRANCHES)

NOTE NO. 4(C) - INTEREST PAID / RECEIVED ON BORROWI NGS / PLACEMENTS (OVERSEAS SUBSIDIARIES)

Total should tally with the figures under the respe ctive codes reported in Closing Return No. 2

Name of PMO_______________ Annexure - 1(d)

Reporting of Inter Branch Forex Transactions for th e Half Year ended 30th September 2013

NOTE NO. 4(A) - INTEREST PAID/RECEIVED ON BORROWING S / PLACEMENTS TO /

FROM ERSTWHILE PMOS IN INDIA

Sr. No. Zone Name Region Name Branch Name Branch Alpha

1 EASTERN KOLKATA METRO BRABOURNE ROAD BRABOU

2 EASTERN KOLKATA METRO INDIAEXCHANG INDIAE

3 GREATER MUMBAI CFS-1 GMZ CFS,MUMBAI CFSBAL

4 GREATER MUMBAI CFS-2 GMZ CFS BRANCH CFSFRT

5 GREATER MUMBAI MUMBAI METRO(S) MUMBAI MAIN FORTAP

6 GREATER MUMBAI MUMBAI METRO(S) NARIMAN POIN NARIMA

7 GREATER MUMBAI MUMBAI METRO(S) SIR P M ROAD SIRPMR

8 GREATER MUMBAI MUMBAI METRO(S) ZAVERI BAZAR ZAVERI

9 KARNATAKA & AP C.B.B. BANGLORE CFS BLORE CORBAN

10 KARNATAKA & AP CFS- HYDERBAD IFB HYDERABA INDHYD

11 MAHA. & GOA C.B.B. - PUNE CFS PUNE CORPUN

12 NORTH GUJARAT AHMEDABAD ASHRAM ROAD - AHAMDABAD ASHRAM

13 NORTH GUJARAT C.B.B. - AHMEDABAD CBB AHMEDABD CORAHM

14 NORTHERN C.B.B. - DELHI CFS,N.DELHI INDEL

15 NORTHERN DELHI METRO-I IBB OVERSE

16 NORTHERN DELHI METRO-I PARLIA PARLIA

17 NORTHERN INDRAPRASTHA NOIDA NOIDA

18 RAJASTHAN JAIPUR M.I.ROAD MIROAD

19 SOUTH GUJARAT CFS BARODA CFSBARODA CORBAR

20 TAMILNADU & KERALA CFS- CHENNAI CFS CHENNAI INFIMA

Annexure-II

Branches to be Reviewed By SCAs for the Half Year ending 30th September 2013


1 BIHAR/ORISSA/JHARKHAND BIHAR PATNA MAIN PATNA

2 BIHAR/ORISSA/JHARKHAND BIHAR SRI KRISHNAP SRIKRI

3 BIHAR/ORISSA/JHARKHAND JHARKHAND GOLMURI GOLMUR

4 BIHAR/ORISSA/JHARKHAND JHARKHAND JAMSHEDPUR M JAMSHE

5 BIHAR/ORISSA/JHARKHAND ORISSA BARBIL BARBIL

6 BIHAR/ORISSA/JHARKHAND ORISSA BHUBANESHWAR BHUBAN

7 BIHAR/ORISSA/JHARKHAND ORISSA CUTTACK CUTTAC

8 BIHAR/ORISSA/JHARKHAND ORISSA ROURKELA ROURKE

Branches to be Reviewed By Concurrent Auditors for the Half Year ending 30th September 2013

Annexure-III



9 EASTERN CFS KOLKATA WHOLESALE BANKING WHLKOL

10 EASTERN KOLKATA METRO BURRABAZAR BURRAB

11 EASTERN KOLKATA METRO C R AVENU(S) CHITTA

12 EASTERN KOLKATA METRO CAMAC STREET CAMACS

13 EASTERN KOLKATA METRO IBB CALCUTTA INTCAL

14 EASTERN KOLKATA METRO MG ROAD(CAL) MGROAD

15 EASTERN NORTH EAST GAUHATI GAUHAT

16 EASTERN W.BENGAL-SIKKIM SILIGURI SILIGU



17 EASTERN UP KANPUR CHUNNIGANJ CHUNNI

18 EASTERN UP KANPUR FAZALGUNJ INDKAN

19 EASTERN UP KANPUR GUMTI NO.5 GUMTI

20 EASTERN UP KANPUR IND.E. PANKI PANKI

21 EASTERN UP KANPUR KANPUR MAIN BIRHAN

22 EASTERN UP KANPUR MALL ROAD MALLRO

23 EASTERN UP KANPUR SSI KANPUR SSIKAN

24 EASTERN UP LUCKNOW GOMTI NAGAR SAVGOM

25 EASTERN UP LUCKNOW LUCKNOW MAIN HAZARA

26 EASTERN UP LUCKNOW NARHI PARK R NARHI

27 EASTERN UP RAE BARELI RAE BARELI RAEBAR

28 EASTERN UP VARANASI IBB VARANASI INTVAR



29 GREATER MUMBAI MUMBAI METRO(E) CHANDAVARKAR CHANDA

30 GREATER MUMBAI MUMBAI METRO(E) CHEMBUR CHEMBU

31 GREATER MUMBAI MUMBAI METRO(E) SHIVAJI PARK SHIBOM

32 GREATER MUMBAI MUMBAI METRO(E) THANE [W] THANA

33 GREATER MUMBAI MUMBAI METRO(E) VASHI VASHI

34 GREATER MUMBAI MUMBAI METRO(E) WORLI WORLI

35 GREATER MUMBAI MUMBAI METRO(N) ANDHERI ANDHER

36 GREATER MUMBAI MUMBAI METRO(N) BANDRA-WEST BANDRA

37 GREATER MUMBAI MUMBAI METRO(N) BORIVALIWEST BORIVL

38 GREATER MUMBAI MUMBAI METRO(N) BUSINESS FIN INTMUM

39 GREATER MUMBAI MUMBAI METRO(N) CHAKALA CHAKAL

40 GREATER MUMBAI MUMBAI METRO(N) KALINA KALINA

41 GREATER MUMBAI MUMBAI METRO(N) MALAD WEST MALAD

42 GREATER MUMBAI MUMBAI METRO(N) MTPOINSUR POINSU

43 GREATER MUMBAI MUMBAI METRO(N) SAKINAKA SAKINA

44 GREATER MUMBAI MUMBAI METRO(N) VILE PARL(E) VILEAS

45 GREATER MUMBAI MUMBAI METRO(N) VILE PARL(W) VILWES

46 GREATER MUMBAI MUMBAI METRO(S) ALTAMOUNT RD ALTAMO

47 GREATER MUMBAI MUMBAI METRO(S) BACKBA RECLA BACKBA

48 GREATER MUMBAI MUMBAI METRO(S) BALLARD ESTA BALBOM

49 GREATER MUMBAI MUMBAI METRO(S) C P TANK CPTANK

50 GREATER MUMBAI MUMBAI METRO(S) COLABA COLABA

51 GREATER MUMBAI MUMBAI METRO(S) CRAWFORD MKT CRAWFO

52 GREATER MUMBAI MUMBAI METRO(S) FORT UNIVER. FORTUN

53 GREATER MUMBAI MUMBAI METRO(S) GAMDEVI GAMDEV

54 GREATER MUMBAI MUMBAI METRO(S) GULALWADI GULALW

55 GREATER MUMBAI MUMBAI METRO(S) KHANDBAZAR KHANDB

56 GREATER MUMBAI MUMBAI METRO(S) KHETWADI KHETWA

57 GREATER MUMBAI MUMBAI METRO(S) MANDVI-BOMBA MANDVI

58 GREATER MUMBAI MUMBAI METRO(S) MANGALDAS MARKET MANBOM

59 GREATER MUMBAI MUMBAI METRO(S) MARINE DRIVE MARINE

60 GREATER MUMBAI MUMBAI METRO(S) MULJI JETHA BULLIO

61 GREATER MUMBAI MUMBAI METRO(S) OPERA HOUSE OPERAH

62 GREATER MUMBAI MUMBAI METRO(S) TARDEO ROAD TARDEO

63 GREATER MUMBAI MUMBAI METRO(S) THAKURDWAR THAKUR

64 GREATER MUMBAI MUMBAI METRO(S) V.P.ROAD-BOM VPROAD



65 KARNATAKA & AP A.P.I JUBILEE HILL JUBILE

66 KARNATAKA & AP A.P.I KHAIRATABAD KHAIRA

67 KARNATAKA & AP A.P.I PUNJAGUTTA PUNJAG

68 KARNATAKA & AP A.P.I SAFB HYDERAB AGRHYD

69 KARNATAKA & AP A.P.I TILAKNAGAR TILHYD

70 KARNATAKA & AP A.P.II ASILMETTA ASILME

71 KARNATAKA & AP A.P.II KAKINADA KAKINA

72 KARNATAKA & AP A.P.II RAJAHMUNDRY RAJAHM

73 KARNATAKA & AP KARNATAKA BRIGADE ROAD BRIGAD

74 KARNATAKA & AP KARNATAKA JAYANAGAR JAYANA

75 KARNATAKA & AP KARNATAKA K.G.RD.MAIN BANGAL

76 KARNATAKA & AP KARNATAKA MANGALORE MANGAL



77 M.P. & CHATISGARH BHOPAL HABIBAGUNJ HABIBG

78 M.P. & CHATISGARH BHOPAL TATYATOPE TATYAT

79 M.P. & CHATISGARH INDORE A B ROAD IND COLIND

80 M.P. & CHATISGARH INDORE GOYAL NAGAR GOYALN

81 M.P. & CHATISGARH INDORE I.E.INDORE INDIND

82 M.P. & CHATISGARH INDORE KHARGO KHARGO

83 M.P. & CHATISGARH INDORE NAVLAKHA AREA NAVLAK

84 M.P. & CHATISGARH INDORE SENDHWA SENDHW

85 M.P. & CHATISGARH INDORE SIYAGANJ SIYAGA

86 M.P. & CHATISGARH INDORE TRANSPORT NAGAR INDORE TRANSP

87 M.P. & CHATISGARH RAIPUR BHILAI BHILAI

88 M.P. & CHATISGARH RAIPUR DURG DURG

89 M.P. & CHATISGARH RAIPUR PANDRI PANRAI

90 M.P. & CHATISGARH RAIPUR RAIPUR RAIPUR

91 M.P. & CHATISGARH RAIPUR WHOLE SALE BANKING RAIPUR WHLRAI



92 MAHA. & GOA AURANGABAD AURANGABAD AURANG

93 MAHA. & GOA AURANGABAD I.E.AHMEDNAG INDAHM

94 MAHA. & GOA AURANGABAD LATUR LATUR

95 MAHA. & GOA AURANGABAD PIMPALGAON B PIMPAL

96 MAHA. & GOA AURANGABAD SANGAMNER SANGAM

97 MAHA. & GOA GOA & W.MAHARAS RATNAGIRI MAHRAT

98 MAHA. & GOA GOA & W.MAHARAS SANGLI SANGLI

99 MAHA. & GOA GOA & W.MAHARAS SHAHUPURI KO SHAHUP

100 MAHA. & GOA GOA & W.MAHARAS SHIVAJI CHOK SHIKOL

101 MAHA. & GOA GOA & W.MAHARAS UDGAON UDGAON

102 MAHA. & GOA NAGPUR DHARAMPETH DHARAM

103 MAHA. & GOA NAGPUR HINGANGHAT HINGAN

104 MAHA. & GOA NAGPUR SITABULDI SITABU

105 MAHA. & GOA NAGPUR YEOTMAL YEOTMA

106 MAHA. & GOA PUNE GUL TEKDI GULTEK

107 MAHA. & GOA PUNE KARVE ROAD KARVER

108 MAHA. & GOA PUNE MID CORPORATE MIDPUN

109 MAHA. & GOA PUNE PI.CHINCHWAD CHINCH

110 MAHA. & GOA PUNE POONA CAMP POOCAM

111 MAHA. & GOA PUNE SENAPATI BAP POOSEN

112 MAHA. & GOA PUNE SSI PIMPRI SSIPIM

113 MAHA. & GOA PUNE STATION ROAD - PUNE STAPOO



114 NORTH GUJARAT AHMEDABAD BHADRA - LAL DARWAJA BHADRA

115 NORTH GUJARAT AHMEDABAD I.E. VATWA INDVAT

116 NORTH GUJARAT AHMEDABAD MID CORP LAW GARDEN MIDAHM

117 NORTH GUJARAT AHMEDABAD NAVRANGPURA NAVRAN

118 NORTH GUJARAT AHMEDABAD NEW CLOTH MK NEWCLO

119 NORTH GUJARAT AHMEDABAD S.G.HIGHWAY AHMEDABAD SGHAHM

120 NORTH GUJARAT AHMEDABAD USMANPURA USMANP

121 NORTH GUJARAT ANAND ANAND MAIN ANAND

122 NORTH GUJARAT ANAND VALLABH VIDY VALLAB

123 NORTH GUJARAT JAM JUN & KUTCH GANDHIDHAM GANKUT

124 NORTH GUJARAT MEHSANA DEESA DEESA

125 NORTH GUJARAT MEHSANA I.E.MEHSANA INDMEH

126 NORTH GUJARAT MEHSANA KALOL-N.G KALOL

127 NORTH GUJARAT MEHSANA MEHSANA MAIN MEHSAN

128 NORTH GUJARAT MEHSANA MOTIPURA MOTIPU

129 NORTH GUJARAT MEHSANA PALANPUR PALANP

130 NORTH GUJARAT MEHSANA UNJHA UNJHA

131 NORTH GUJARAT MEHSANA VIJAPUR VIJAPU

132 NORTH GUJARAT RAJKOT I.E.RAJKOT INDRAJ

133 NORTH GUJARAT RAJKOT MORVI MORVI

134 NORTH GUJARAT RAJKOT RAJKOT MAIN RAJKOT

135 NORTH GUJARAT RAJKOT WANKANER WANRAJ



136 NORTHERN CHANDIGARH 17-B,CHANDIG SECTOB

137 NORTHERN CHANDIGARH 22-B,CHANDIG SECTOC

138 NORTHERN CHANDIGARH MOHALI MOHALI

139 NORTHERN DELHI METRO-I ASHOK VIHAR DELWAZ

140 NORTHERN DELHI METRO-I B-3 CONNAU

141 NORTHERN DELHI METRO-I M-9 CONNAUGH CONLAD

142 NORTHERN DELHI METRO-I PAHARGANJ PAHARG

143 NORTHERN DELHI METRO-II CHANAKYAPURI CHANAK

144 NORTHERN DELHI METRO-II DEFENCE COLO SOUTHE

145 NORTHERN DELHI METRO-II GURGAON GURGAO

146 NORTHERN DELHI METRO-II KAROLBAGH KAROLB

147 NORTHERN DELHI METRO-II NEHRU PLACE - NEW DELHI NEHRUP

148 NORTHERN INDRAPRASTHA FARIDABAD FARIDA

149 NORTHERN INDRAPRASTHA GENEXT NOIDA SEC 62 GENOID

150 NORTHERN INDRAPRASTHA GHAZIABAD - GANDHI NAGAR GHAZIA

151 NORTHERN INDRAPRASTHA MODINAGAR MODINA

152 NORTHERN INDRAPRASTHA SSI NOIDA SSIGAZ

153 NORTHERN PUNJAB & J & K CLOCK TOWER - LUDHIANA LUDHIA

154 NORTHERN PUNJAB & J & K G.T.ROAD. JULLUN

155 NORTHERN PUNJAB & J & K IND.AREA-LUD INDLUD

156 NORTHERN PUNJAB & J & K MILLER GANJ LUDHIANA MILLER

157 NORTHERN PUNJAB & J & K PATIALA PATIAL



158 RAJASTHAN AJMER AJMER MAIN AJMER

159 RAJASTHAN AJMER BHILWARA BHILWA

160 RAJASTHAN AJMER SSI BHILWARA SSIBHI

161 RAJASTHAN JAIPUR IBB JAIPUR JAIINT

162 RAJASTHAN JAIPUR MSA JAIPUR MULJAI

163 RAJASTHAN JAIPUR NEHRU PLACE - JAIPUR NEHJAI

164 RAJASTHAN JAIPUR SME SPECILIZED BRANCH VKI AREA INDJAI

165 RAJASTHAN JODHPUR I.E.MARUDHAR INDJOD

166 RAJASTHAN JODHPUR JODHPUR MAIN JODHPU

167 RAJASTHAN JODHPUR PALI PALI

168 RAJASTHAN JODHPUR SRI DUNGARGR SRIDUN

169 RAJASTHAN JODHPUR UNI.JODHPUR UNIJOD

170 RAJASTHAN KOTA JHALAWAR RD. KOTRAJ

171 RAJASTHAN UDAIPUR BANSWARA BANSWA

172 RAJASTHAN UDAIPUR UDAIPUR MAIN UDAIPU



173 SOUTH GUJARAT BARODA AKOTA AKOTA

174 SOUTH GUJARAT BARODA ALKAPURI ALKAPU

175 SOUTH GUJARAT BARODA ATMA JYOTI ATMAJY

176 SOUTH GUJARAT BARODA FERTILIZERMAIN FERTIL

177 SOUTH GUJARAT BARODA GIDC MAKARPU INDMAK

178 SOUTH GUJARAT BARODA IBB BARODA OVEBAR

179 SOUTH GUJARAT BARODA RAOPURA RAOPUR

180 SOUTH GUJARAT BARODA UNI. CAMPUS FATEHGUNJ MSUNIV

181 SOUTH GUJARAT BHARUCH GNFC BHARUCH GNFCOM

182 SOUTH GUJARAT BHARUCH IND.ANKLESHW INDANK

183 SOUTH GUJARAT BULSAR 3RD PH.,VAPI VAPIGI

184 SOUTH GUJARAT BULSAR SILVASSA SILVAS

185 SOUTH GUJARAT BULSAR SSI DAMAN SSIDAM

186 SOUTH GUJARAT BULSAR VAPI IND.EST INDVAP

187 SOUTH GUJARAT PANCHMAHALS GANDHI CHOWK PANJAR PANJAR

188 SOUTH GUJARAT PANCHMAHALS GODHRA MAIN GODHRA

189 SOUTH GUJARAT PANCHMAHALS HALOL-PMS HALOL

190 SOUTH GUJARAT SURAT ATHWALINES ATHWAL

191 SOUTH GUJARAT SURAT IBB SURAT INTSUR

192 SOUTH GUJARAT SURAT IE.PANDESARA INDPAN

193 SOUTH GUJARAT SURAT KHAND BAZAR KHASUR

194 SOUTH GUJARAT SURAT KHATODRA KHATOD

195 SOUTH GUJARAT SURAT MANDARWAJA SURMAN

196 SOUTH GUJARAT SURAT PARSI SHERI PARSIS

197 SOUTH GUJARAT SURAT SALABATPURA SALABA

198 SOUTH GUJARAT SURAT SUFIBAUG SUFIBA

199 SOUTH GUJARAT SURAT SURAT MAIN BHAGAT

200 SOUTH GUJARAT SURAT TEXTILE MARKET TEXTIL

201 SOUTH GUJARAT SURAT UDHANA UDHNA

202 SOUTH GUJARAT SURAT ZAMPA BAZAR ZAMPAB



203 TAMILNADU & KERALA CHENNAI METRO IBB MADRAS MADOVE

204 TAMILNADU & KERALA CHENNAI METRO MOUNT ROAD MOUNTR

205 TAMILNADU & KERALA CHENNAI METRO MYLAPORE MYLAPO

206 TAMILNADU & KERALA CHENNAI METRO NUNGAMBAKKAM NUNGAM

207 TAMILNADU & KERALA CHENNAI METRO RAJAJI ROAD NORTHB

208 TAMILNADU & KERALA CHENNAI METRO T NAGAR. THEAGA

209 TAMILNADU & KERALA KERALA ERNAKULAM ERNAKU

210 TAMILNADU & KERALA TAMIL NADU COIMBATOR(M) COIMBA

211 TAMILNADU & KERALA TAMIL NADU COTTONMARKET COTTON

212 TAMILNADU & KERALA TAMIL NADU ERODE ERODE

213 TAMILNADU & KERALA TAMIL NADU NAMAKKAL NAMAKK

214 TAMILNADU & KERALA TAMIL NADU RAJAPALAYAM RAJAPA

215 TAMILNADU & KERALA TAMIL NADU TATABAD TATABA



216 WESTERN UP & UTTARAKHAND AGRA ALIGARH - SHAH KAMAL ROAD ALIGAR

217 WESTERN UP & UTTARAKHAND AGRA I B B ,MORADABAD (U.P.) INTMOR

218 WESTERN UP & UTTARAKHAND AGRA IBB,AGRA INAGRA

219 WESTERN UP & UTTARAKHAND AGRA SANJAY PLACE SANJAY

220 WESTERN UP & UTTARAKHAND BAREILY MSA-BAREILLY MULBAR

221 WESTERN UP & UTTARAKHAND BAREILY NARKULAGANJ NARKUL

222 WESTERN UP & UTTARAKHAND DEHRADUN BASIKIRATPUR BASIKI

223 WESTERN UP & UTTARAKHAND DEHRADUN MUZAFFARNAGAR MUZNAG

224 WESTERN UP & UTTARAKHAND DEHRADUN ROORKEE ROOSAH

225 WESTERN UP & UTTARAKHAND SHAHAJAHANPUR CHOWK - SHAHAJAHANPUR SHAHJA

226 WESTERN UP & UTTARAKHAND UTTARANCHAL HALDWANI HALDWA

227 WESTERN UP & UTTARAKHAND UTTARANCHAL KASHIPUR (M) KASNAI

228 WESTERN UP & UTTARAKHAND UTTARANCHAL KHATIMA KHATIM

229 WESTERN UP & UTTARAKHAND UTTARANCHAL RUDRAPUR RUDRAP

ANNEXURE – IV

FORMAT OF THE LIMITED REVIEW REPORT OF THE UNAUDITE D FINANCIAL STATEMENTS FOR THE HALF YEAR ENDING 30TH SEPTEMBER 2013 TO BE SUBMITTED BY THE STATUTORY CENTRAL AUDITORS / CONCURRENT AUDITORS OF THE BRANCH Name of the Branch ________ Region __________ Zone ___________ ALPHA CODE ____________

REVIEW REPORT

We have reviewed the accompanying Financial Results i.e. Balance Sheet as at 30 th September 2013 and Profit and Loss Account for the Half Year endin g on 30 th September 2013, and the statements of particulars of Advances as at 30 th September 2013 for the purpose of determination of the Non Performing Advances of _______________ Branc h of Bank of Baroda. These Financial Statements are the responsibility of the Branch’s M anagement. Our responsibility is to issue a report on these financial statements based on our review. We conducted our review in accordance with the Stan dard on Review Engagement (SRE), 2410, Engagements to Review Financial Statements issued b y the Institute of Chartered Accountants of India. This standard requires that we plan and perf orm the review to obtain moderate assurance as to whether the financial statements are free of materi al misstatement. A review is limited primarily to inquiries of Branch personnel and analytical proced ures applied to financial data and thus provides less assurance than an audit. We have not performed an audit and accordingly, we do not express an audit opinion. Based on our review conducted as above, (*and excep t as stated in the Memorandum of Changes – Return No.14 and 14D, as per summary given below) n othing has come to our attention that causes us to believe that the accompanying statement of un -audited financial results prepared in accordance with applicable accounting standards and other reco gnized accounting practices and policies contains any material misstatement or that it has not been p repared in accordance with the relevant prudential norms issued by the Reserve Bank of India in respec t of income recognition, asset classification, provisioning and other related matters or has not d isclosed the information required by the Head Office to be disclosed. This report is subject to a djustment and accounting at Head Office for items like provisioning for NPA, annual bonus/ ex-gratia, pension contribution, provision for standard assets, gratuity and other expenses and which are n ormally considered at Head Office.

Summary of MOC-14 Rs. Summary of MOC 14-D Rs. Net Effect on Income Effect on Provision for NPA –

Additions

Net Effect on Expenditure Effect on Provision for NPA – Deductions

Net Effect on Profit/Loss Net Effect on Provision for NPA Place : _________________ STATUTORY CENTRAL AUDITORS/ Date : _________________ CONCURRENT AUDITORS * (Note : Arising out of the review, if there are no items to comment upon or report, the Summary may state ‘NIL’ information in Amount Column.) Encl. MOC –14 – Yes/No MOC – 14D – Yes/No

ANNEXURE – V

New G/L and P/L Codes given during the Half year ending 30TH September 2013

Assets Side

Code No. Head Finacle Code

For use at

2993 GL SUSPENSE 2013-14 – KHARIFF RABI 2% INTEREST SUBVENTION TO FARMERS

26501078 ALL BRANCHES

2994 GL SUSPENSE 2013-14 – 3% INCENTIVE FOR PROMPT REPAYMENT TO FARMERS


2043 BALANCE WITH BANKS IN INDIA – CHEQUES IN HAND

21221032 HOCORP

2374 TERM LOANS - STAFF 24541 ALL BRANCHES

2986 ANDHRA PRADESH GOVERNMENT INT. SUBSIDY SCHEME FOR CROP LOAN

26501080 ALL BRANCHES OF ANDHRA PRADESH

2816 SERVICE TAX PAID ON PCS & ATMS 26551059 ALL BRANCHES

2995 EXCISE DUTY/CVD PAID ON PCS & ATMS 26681141 ALL BRANCHES

2996 DUTY CREDIT RECIEVABLE 26681142 BCC, ONLY

2010 CASH IN BNA A/C 21101033 ALL BRANCHES

2915 CLG HOUSE PAYSLIP RECEIVABLE- CTS 26681144 CITY BACK OFFICE

2910 CLG ADJUSTMENT CR ITEMS - CTS 26681143 CITY BACK OFFICE

Liabilities Side


For use at

4928 OTHER LIABILITIES- SUIT FILED SUNDRY DEPOSIT – OTHER THAN ADVANCES


4820 TAX DEDUCTED AT SOURCE - OTHERS 15181342 ALL BRANCHES

4861 VISA GPR POOL A/C 15181369 BKC BRANCH

4861 MASTERCARD MULTI WALLET GPR POOL A/C

15181370 BKC BRANCH

4861 MASTERCARD MULTI WALLET MEAL POOL A/C

15181371 BKC BRANCH

4861 MASTERCARD MULTI WALLET CONVEYANCE POOL A/C

15181372 BKC BRANCH

4861 MASTERCARD MULTI WALLET OTHERS POOL A/C

15181373 BKC BRANCH

4913 MGPSY ECS COLLECTION A/C 15181377 BALLARD ESTATE, MUMBAI

4893 MGPSY COLLECTION ACCOUNT (NPS LITE) 15181378 BALLARD ESTATE, MUMBAI

4866 PROVISION FOR FRAUD HOCORP

4867 PROVISION FOR COUNTRY RISK HOCORP

4966 BANK OF BARODA DIVIDEND PAYMENT 2012-13

15181376 KHAIRATABAD BRANCH, HYDERABAD

4820 TDS DEDUCTION ON SALARY POOL A/C 15181374 BCC, ONLY

4880 EXCESS CASH FOUND IN BNA A/C 15181383 ALL BRANCHES

4966 RECOVERY UNDER ADWDRS - 2008 15181381 ALL BRANCHES

4929 CORPORATE SOCIAL RESPONSIBILITY (CSR)

15181201 BCC, ONLY

4780/2910 CLEARING HOUSE - CTS 31101149 CITY BACK OFFICE, MUMBAI

4780/2910 INWARD CLEARING - CTS 31101150 CITY BACK OFFICE, MUMBAI

4780/2910 INWARD REJECTS - CTS 31101151 CITY BACK OFFICE, MUMBAI

4780/2910 OUTWARD CLEARING - CTS 31101152 CITY BACK OFFICE, MUMBAI

4780/2910 OUTWARD REJECTS - CTS 31101153 CITY BACK OFFICE, MUMBAI

4780 CLG HOUSE PAYSLIP PAYABLE- CTS 15181385 CITY BACK OFFICE, MUMBAI

4790 CLG ADJUSTMENT CR ITEMS - CTS 15181386 CITY BACK OFFICE, MUMBAI

Expenditure Side


For use at

1198 INCENTIVE FOR BUSINESS DEVELOPMENT 52451025 ALL BRANCHES

1736 BAD DEBTS WRITTEN OFF – OTHER THAN ADVANCES


1737 PROVISION FOR FRAUD HOCORP

1525 SITTING FEES PAID TO DIRECTORS 54501026 BCC, ONLY

1640 PAYMENT OF CHARGES TO CAR DEALERS & SALES EXECUTIVES


1640 PAYMENT OF SERVICE CHARGES TO APPROVED BUILDERS


1621 CREDIT GUARANTEE FEE - CRGFTLIH 54401010 ALL B RANCHES

4040 INTEREST PAID ACCOUNT ON FDR - MANUAL


4050 INTEREST PAID ACCOUNT ON SHORT DEPOSIT - MANUAL


ANNEXURE - VI

(Rs. in lacs)

Sr. No.

DiscriptionQuarter June.13

Quarter Sep.13

1 Total Advances2 Total Deposit3 CASA Deposit4 Bulk Deposit5 Yield on Advances6 Cost of Deposit 7 Incidental Charges8 Recovery in Bad & Doubtful debts9 Other Misc. income

10 Rent, Taxes & lighting11 Printing & Stationary12 Advertisement & Publicity13 Sundry charges14 Postage, telegram & Telephone15 Repairs & Maintainance16 Other expenditure 17 Other items, if any

Comments on major variances :- 123

Place:Date : (Signature of Zonal Head)

VARIANCE ANALYSIS SHEET

Zone name :

( Amount of quarter only should be reported.)

Baroda Corporate Centre, Credit M onitoring Department, 2nd Floor, C-26, G-Block, Bandra- Kurla Complex, Bandra (East) , Mumbai-400051.

Tel.No. (022) 66985261/ 66985255, Fax: (022) 265257 60. e-mail: [email protected], [email protected]

Annexure-VII

Re: Computation of sacrifice on account of diminuti on in the fair value of advance accounts restructured during the quarter ending 30 th September 2013.

In terms of RBI’s Prudential Guidelines on Restruct uring of Advances by banks contained in its master circular no. RBI/2013-14/62 DBOD.No.BP.BC.1/21.04.048/2013-14 Ju ly 1, 2013 on “Prudential norms on Income Recognition, Asset Clas sification and Provisioning pertaining to Advances”, Banks are required to make provision tow ards diminution in fair value of advances restructured at the time of restructuring and the p rovision to be re-computed on each balance sheet date till satisfactory completion of all repayment obligations and full repayment of the outstanding i n the advance.

At the time of Annual closing for FY 2012-13, detai led guidelines on calculation of diminution in fair value of restructured accounts were issued in Annua l closing circular no. BCC: BR: 105 / 100 dated 11-03-2013. The circular inter-alia contained methodology for c alculating diminution in fair value in advance accounts and reporting thereof. Branches are now required to calculate diminution i n fair value of advances restructured during the quarter ending 30.09.2013, as per following:

(I) Branches to calculate actual diminution in fair value for arriving the sacrifice/provision amount for each advance account restructured, where total dues to bank is of Rs. 1 crore & above , as per methodology given in circular for Annual Clo sing for FY 2012-13, which is again briefed hereunder:

a. Future cash flows of the loan account (including WCTL / FITL) as on 30.09.2013 to be arrived

at as under:

� Amount of installments of the principal amount due in coming years based on the original repayment schedule (i.e. repayment schedule before restructuring), plu s.

� Interest due in coming years at the pre-restructur ed document Rate.

� The above future cash flow to be discounted by app lying the ‘discount rate’ equivalent

to the BPLR/Base Rate as on 30.09.2013 plus appropr iate term and credit risk premium for the borrower as per credit rating applicable on 30.09.2013, to arrive at the present value.

Minus

b. Future cash flows of the restructured loan accou nt (including WCTL / FITL) as on 30.09.2013

to be arrived at as under:

� Amount of installments of the principal amount due in coming years after restructuring, based on the restructured repayment schedule (i.e. revised repayment schedule as per the restructuring), plus

� Interest due in coming years after restructuring a t the restructured interest rate . � The above future cash flow to be discounted by app lying the ‘discount rate’ equivalent

to the BPLR/Base Rate as on 30.09.2013 plus appropr iate term and credit risk premium



for the borrower as per credit rating applicable on 30.09.2013, to arrive at the present value.

The difference in the above present values i.e. (a) minus (b) is the diminution in the fair value of the loan account and is the sacrifice amou nt for the restructured loan account.

Note: Discounting Factor Table at different Discoun t Rates has already been provided in our Corporate office circular No. BCC: BR: 95/59 da ted 18.02.2003 as well as in Annual closing circular no. BCC: BR: 105 / 100 dated 11-03-2013.

(II) Amount of sacrifice on diminution in the fair value of the restructured Working Capital facilities be computed / arrived at as per following:

The diminution in the fair value of the restructure d Cash credit / Overdraft accounts may be computed as indicated in the above para meant for L oan account, reckoning the higher of the outstanding amount or the limit sanctioned as on da te of restructuring as the principal amount and taking the repayment tenor of the advance as on e year.

(III) In respect of all the advance accounts restru ctured where the total dues to bank is below Rs. 1.00 crore, branches to notionally compute the dimi nution in fair value and calculate sacrifice amount for provision at 5% of the total exposure in respect of advances accounts restructured.

(III) No entry for the provision on account of dim inution in the fair value of the restructured

accounts to be passed at Branch level.

Branches are advised to furnish to their Regional O ffices, information in respect of restructuring (of advance accounts) undertaken during the period 01-0 7-2013 to 30-09-2013 in the formats given in following Annexures to this circular for quarterly closing :

1. Annexure VII – Summary of accounts restructured during 01-07-2013 to 30-09-2013. 2. Annexure VII A - Consolidated position in respec t of the Advance accounts with the total

dues to Bank is less than Rs. 1.00 crore and were restructured during the period 01-0 7-2013 to 30-09-2013.

3. Annexure VII B : Statement of Advances with tota l dues to bank is Rs. 1/- crore & above , and restructured during the period 01-07-2013 to 30 -09-2013, and where sacrifice amount is to be computed based on diminution in fair value of advance as on 30-09-2013.

4. Annexure VII C: Account wise details of advance accounts of Rs.25/- lacs & above but below Rs.1/- crore, restructured during 01-07-2013 to 30-09-2013 (whe re diminution in fair value is notionally computed at 5% of total exposur e and is also reported in Annexure VII A).

5. Annexure VII D: Details of advances of Rs.25/- l acs and above restructured from 01-04-

2008 to 30-09-2013 (i.e. in last 5 years & 6 months ) which slipped from standard category to NPA category after restructuring. Notes:

a) If no account is restructured during the quarter NIL Annexure VII is to be submtted.

b) One borrower may have more than one account. As such diminution in fair value as per above to be calculated in respect of accounts r estructured only. However, for



the purpose of disclosure outstanding in all the fa cilities also to be furnished in above annexure VII, VII A to C.

c) Re-computation of interest sacrifice /diminution in fair value of accounts restructured prior to 01-07-2013 is not to be done as on 30-09-2013, as the same is to be done annually at the time annual closing. Hence in Annexure VII, VII A, VII B & VII C only those accounts which were restructure d during 01-07-2013 to 30.09.2013 are to be reported.

The Regional Offices, after verifying the correctne ss of the data / information (especially calculatio n of provision) received from Branches should submit the consolidated position to respective Zonal Offices, who in turn should submit consolidated Ann exure VII & VII A to D of Zone, duly certified by Zonal Heads, to Corporate Accounts Department, BCC, Mumbai with a copy to Credit Monitoring Department BCC, Mumbai within the time prescribed. The Zonal Offices should also submit sheets contain ing calculation of provision towards diminution in fair value in respect of advance accounts of Rs. 1.00 crore and above restructured during 01-07-2013 to 30-09-2013 to the concerned functional auth ority (Wholesale, SME, Retail, and Rural & Agrl.) at BCC, Mumbai for their verification.



ANNEXURE VII Branch: Region: Zone:

BANK OF BARODA Summary of accounts restructured during the period 01-07-2013 to 30-09-2013

A Information in respect of Restructuring of Ac counts WITH OUTSTANDING LESS THAN RS.1.00 CRORE done during the quarter ended 30/09/2013 (i.e. du ring the period 01-07- 2013 to 30-09- 2013) (in Rs. 000)

CDR Mechanis

m

SME Restructuring

Others TOTAL

No. Of Borrowers Amount Outstanding as on 30-09-2013 of borrowers whose accounts restructured during quarter

� In all fund based facilities � In all Non fund based facilities

Amount Outstanding as on 30-09-2013 in account/s of above borrowers which were restructured during quarter

Standard Advance Restructured

Sacrifice (diminution in the fair value) No. Of Borrowers Amount Outstanding as on 30-09-2013 of borrowers whose accounts restructured during quarter



Sub-standard Advance Restructured




Doubtful Advance Restructured



TOTAL

Amount Outstanding as on 30-09-2013 in account/s of above borrowers which were restructured during quarter Sacrifice (Diminution in fair value)



B Information in respect of Restructuring of Accounts WITH OUTSTANDING OF RS.1.00 CRORE AND ABOVE done during the quarter ended 30/09 /2013 (i.e. during the period 01-07-2013 to 30-09- 2013)

(Rs in “000”)

CDR Mechanis

m

SME Restructur

ing

Others TOTAL
















TOTAL

Sacrifice (diminution in the fair value)



C (A+B) Information in respect of Restructuring of advance accounts done during the quarter ended 30/09/2013 (i.e. during the period 01-0 7-2013 to 30-09- 2013) (Rs. in 000)

CDR Mechanism

SME Restructuring

Others TOTAL
















TOTAL

Sacrifice (diminution in the fair value)

Signature: Branch Head Re gional Head Z onal Head



Annexure– VII A Consolidated position in respect of the Advance acc ounts with the total dues to Bank is less than Rs. 1.00 crore and were restructured during the p eriod 01-07-2013 to 30-09- 2013 (Rs. in ‘000) Branch: Region: Zone:

Segment

Wholesale

SME Retail Agrl. TOTAL

(A) Standard Advances Restructured (a) No. of Borrowers (b i) Amount Outstanding as on 30-09-2013 of

borrowers whose accounts restructured during quarter


(b ii) Amount Outstanding as on 30-09-2013 in account/s of above borrowers which were restructured during quarter

(c) Sacrifice Amount (diminution in the fair Value) i.e. 5% of b (ii) (i.e. O/S in account/s restructured)

(B) Sub-Standard Advances Restructured

(a) No. of Borrowers (b i) Amount Outstanding as on 30-09-2013 of





(C) Doubtful Advances Restructured (a) No. of Borrowers (b i) Amount Outstanding as on 30-09-2013 of





Note: Please also mention below the details of the accounts restruct ured under CDR mechanism out of the above borrowers. Please also n ote that figures under the columns “SME” and “TOTAL” should tally with respective fig ures in the “A” part of Annexure VII.

Signature: Branch Head Regiona l Head Zonal Head



Annexure–VII B

Statement of Advances with total dues to bank is Rs . 1/- crore & above , and restructured during the period 01-07-2013 to 30-09- 2013, and where sacrifice amount to be computed based on diminution in fair value of advance as on 30-09 -2013

(Rs. in ‘000) Branch: Region: Zone:

Sr. Name of the borrower Industry

No. (Activity)

Segment (WB / SME/ Retail / Agrl.)

Amt O/S as on 30-09-2013 in all FB &

NFB limits

Amt O/S as On 30-09-13 in account restructured

Sacrifice Amt. (Diminution in fair value of advance)

FB NFB

(A) STANDARD

01 02 03 04 05 06 07 08 09

Sub-total (A)

(B) SUB-STANDARD

01 02

Sub-total (B)

(C) DOUBTFULL

01 02

Sub-total (C)

TOTAL (D)

(A+B+C) Note: Please indicate the borrower’s name if it is under CDR Mechanism. Please also note that above figures should tally with the respective figures of “B” part of Annexure VII. Signature: Branch Head Regiona l Head Zonal Head



Annexure–VII C

Account wise details of advance accounts of Rs.25/- lacs & above but below Rs.1/- crore , restructured during 01-07-2013 to 30-09- 2013 (where diminution in fair value is notionally computed at 5% of total exposure and also reported in Annexure VII A)

(Rs. in ‘000) Branch: Region: Zone:

Sr. Name of the borrower Industry

No. (Activity)

Segment (WB / SME/ Retail / Agrl.)

Amt O/S as on 30-09-2013 in all FB &

NFB limits

Amt O/S as On 30-09-13 in account restructured

Sacrifice Amt. (Diminution in fair value of advance)

FB NFB (A) STANDARD 01 02 03 04 05 06 07 08 09

Sub-total (A)

(B) SUB-STANDARD

01 02

Sub-total (B) (C) DOUBTFULL 01 02

Sub-total (C)

TOTAL (D)

(A+B+C) Signature: Branch Head Regiona l Head Zonal Head



Annexure VII D Details of advances of Rs.25/- lacs and above restructured from 01-04-2008 to 30-09 -2013 (i.e. in last 5 years & 6 months) which slipped from standard category to NPA category after restructuring.

Branch: Region: Zone:

(Rs. in “000”) Sr.

Branch/Region

Name of account

Segment

Date of restructuring

Amount restructured

Date of NPA

Outstanding in all FB limits as on 30-09-2013.

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

Signature: Branch Head Regional Head Zonal Head

Branch: Region: Zon e: CERTIFICATE - 5

GHOSH COMMITTEE RECOMMENDATIONS : Implementation S tatus as at 30th September 2013

Sr. No. Nature of Recommendation Yes No N.A. TOTAL Yes No N.A. TOTAL3.3 Joint custody and dual responsibility of cash an d other valuables.

3.4Transaction in the Currency Chest to be reported to R.B.I. on the same day.

3.5

Adhering to the prescribed norms and safeguards is sued by R.B.I. on issue and payment of high value drafts, depositing large amounts in new accounts without verifying antecedents, opening of benami accounts etc. to prevent misuse of banking channel.

4.3Banks should clearly put down the authority to put through investment deals and reporting system to be adopted in accorda nce with guidelines issued by Govt./RBI from time to time.

xxx xxx xxx

4.5

Periodical review of broker's performance and relat ionships. All transactions to be recorded with full details. Per iodical review of investment transactions in a critical manner and to put up large transactions to the Board for information.

4.6Purchases and sales (Treasury) to be periodically r eported to top management with reasons for the same.

4.7There should be a panel of brokers. Quotations for all deals to be recorded in the appropriate registers.

4.8

To ensure ability of counter party to fulfill the c ontract. Deals to be put through at market rates and directly with the count er party. BRs to be issued when unavoidable strictly following RBI guid elines and in the format prescribed by IBA on security paper and serially nu mbered and duly signed by authoriesed officials. Nomenclature of s ecurities and their distinctive numbers to be indicated and proper reco rd maintained. Prudential limits for acceptance of BRs of others t o be prescribed. Payments should be released only on getting a writt en confirmation of the deal from the counter party.

4.9Securities to be recorded and kept in the joint cus tody. Periodical verification of securities say once in a quarter or half year by persons other than dealing persons.

4.10 Periodic reconciliation of securities, BRs, SGL balance at PDO.

4.11Verification of deals by internal inspectors and co ncurrent auditors and surprise sample checks by Vigilance Cell.

5.9There should be a formal written lending policy, am plified by adequate written procedures.

5.14To set up an internal loan review department. To e valuate the quality of credit portfolio and report on the health of the lo an portfolio directly to the Board at periodic intervals.

BANK OF BARODA

Implementation status at Branch Implementation status at RO/ZO/HO

Page 1


Sr. No. Nature of Recommendation Yes No N.A. TOTAL Yes No N.A. TOTALImplementation status at Branch Implementation status at RO/ZO/HO

8.2 & 8.4

Periodicity of the internal audit should be once ev ery 12 months (and of surprise nature) and coverage of inspection reports should be comprehensive including a thorough examination of t he internal control system obtaining at the branch, besides other featu res indicated in the Report.

8.3Inspection Department to be manned by a senior pers on of sufficient experience and exposure and proven integrity.

8.5 Surprise/spot inspection of large branches.8.6 Revenue audit of large branches and accountabili ty.

8.7Concurrent audit at all large and exceptionally lar ge branches. The irregularities of Chartered Account firms should be brought to the notice of RBI and Institute of Chartered Accountants of India .

8.8Inspection of Head Office departments and controlli ng offices regularly and by Senior officers.

8.10(a) System of exclusive scrutiny of credit portfoli o with focus on large advances and group exposures.(b) Special scrutiny of high value accounts shifted on the bank along with executives and accounts transferred from other bran ches along with officials. The observations of R.B.I. inspections should be promptly and effectively followed up by banks.Total of (a) + (b)

8.11Inspectors to educate staff on hazards of deviation from the prescribed system/guidelines.

8.12Rationalisation of returns and strengthening presen t information system of reporting to top management.

8.13To obtain confirmation from branches once in a quar ter for the nil arrears position of control returns.

8.14Monthly certificate on inspection of associated uni ts and on stocks pledged /hypothecated to bank. Stock inspections ar e carried out Bi-monthly.

8.15 Checks to be carried out by controller at the t ime of visit.

8.16To carry out surprise inspection on noticing abnorm al irregularities in control returns.

8.17 Appropriate guidelines to be issued for control over subsidiaries.

8.18To evolve a system in which an employee coming acro ss an irregular practice in any of the operation areas should be ma de responsible to report the same to higher authorities for remedial action.

9.9Adoption of preventive measures of vigilance in le tter and spirit as enumerated

Page 2



10.1Need for class coordination between internal inspec tion/audit-set up, personnel department, discipline cell and vigilance machinery.

10.2Conduct of simultaneous departmental enquiry on ban king lapses along with CBI investigation by segregating charges.

10.3 Vigilance cell to have exclusive officials for field jobs.

11.3

Verification of antecedents of persons before appoi ntment in banks and at their previous appointment where applicable. The C onfidential Reports recorded on staff should give clear cut assessments of their work and conduct.

11.4Rotation of staff/duties and transfer covering all categories of staff, including dealing rooms/securities departments staf f etc.

11.9Desk card for staff to be prepared. Banks to design ate one of the senior officer as a Compliance Officer.

11.10 Financial and administrative powers of officia ls should be laid down.

Group A Part II

1.1Precautions in handling cash and valuables – restri ction of entry of cash cabin, dual custody of cash/valuables, surprise ver ification at regular intervals etc.

1.2Precautions against theft of cash-staff should not indulge in conversations/answering queries, but direct such pe rson to Inquiry Counter only.

1.3Precautions against shortage in cash reported by c ashier . Introduction of surprise checking at frequent intervals.

1.4

Precautions against misappropriation of cash by mem ber of staff in the guise of customer service. Only authorised personn el should accept cash/issue counterfoils in cash departments. Cashi er should not be allowed to make entries in Pass Book.

1.5Proper systems should be evolved in respect of Cash balances, insurance and prompt reporting of inter branch and inter bank remittances of cash.

1.6Banks should evolved proper systems of adequate sec urity and custody of cash in dacoit/terrorist attack prone areas.

1.7

Precautions against misusing banking channels for t ax evasion. Pos/TCs in excess of Rs.50000/- should be by way of debit o f Constituents’ account and not by cash. Doubtful cases should be reported to higher authorities.

1.8Periodical reporting of deposits/withdrawals from c urrency chest to Issue Department of R.B.I.

1.1exercise of caution at the time of opening of new d eposit accounts of all types.

Page 3



1.11Customers to be educated about implications of intr oducing an account without knowing the party.

1.13 Close watch on the operations in the new accoun ts should be kept.

1.14Issue of fresh cheque books should be only against requisition slip from previous cheque books and other precautions to be t aken in respect of cheque books.

1.15Precautions in payment of cheques-verification of signature, custody of specimen signatures, custody and control of blank- cheque books etc.

1.16Balancing of ledgers periodically by staff other th an ledger keepers, scrutiny of unauthorized entries, corrections and t he other precautions in respect of Ledgers.

1.17In-operative accounts to be kept in separate ledger , specimen signature to be in custody of Manager and other precautions.

1.18Safe custody of/ access to vouchers through written orders of Manager – records to be maintained of those who have accesse d such records.

1.19Safe custody of specimen signature cards and verifi cation of instructions in respect of operations of the account.

1.21Blank draft and mail transfer forms to be treated a s security items and usual precautions should be taken in respect of t heir issue and safe custody.

1.22 Steps to check/prevent forgery in cheques/draft s - use of special paper.

1.23Precautions in writing of drafts/mail transfers – u se of pin point typewriters or reverse carbon.

1.26Way in which telegraphic/telex messages for telegra phic remittances should be sent – use of codes and accessibility to top most officers of branch etc.

1.27Verification of signatures/handwriting should be pa rt of training programme and necessary study material should be ob tained from National Institute of Criminology.

1.28

Precautions against frauds perpetrated by employee - effective supervision, timely receipt of control returns and scrutiny thereof, rotation/transfer of staff etc. Strict watch on cl earing operations, house keeping, reconciliation of inter bank/branch accou nts.

1.29Precautions against frauds perpetrated by staff in clearing - checking of Branch Clearing General A/c, despatch of statement, verification of instruments with relative schedules etc.

Page 4



1.30Safe transit of cheques and instruments between the branches/ clearing house.

1.31

Precautions to be taken to prevent fraud through en tries in suspense account – periodical balancing and checking, signin g of debit voucher by Manager/Officer authorized by him, sending periodic al statement, specifying reasons for non-adjustment for large an d more than a month etc.

1.32Mechanization of operations – relating to inter bra nch reconciliation. All branches to clear outstanding entries above Rs.2/- lacs and not allow them to remain outstanding for more than a month et c.

2.2Unhealthy practice of granting advances beyond disc retionary power or by oral or telephonic instructions. Issue of instruct ions by bank management.

2.3Post-disbursement safeguards to be followed – criti cal assessment of all advances periodically, review of sticky advances an d look into staff side of case when there is shift in health code status of account.

2.7

Observance of laid down rules/guidelines/safeguards by bank officials – credit appraisal, pre sanction visit to borrowers p remises/go down, proper monitoring of end use of funds to allowing payments to parties connected with borrower/s line of business and not allowing transfer of large amounts to sister concerns etc.

2.8Check list of guideline to avoid misuse of hypothec ation/pledge facilities – verification of borrower’s title of goods pledged , safety of godowns, obtention of stock statement etc.

2.8 (d)Controlling offices should obtain a monthly certifi cate from branches indicated that periodical Stock statements are rece ived.

2.8 (e)Controlling offices/Vigilance Department should have a squad for surprises inspection of goods pledged/hypothecated.

2.13Safeguards against frauds through kite flying opera tions in cheques – limits against clearing cheques only for prime cus tomers, limited drawings, spare use of discretionary powers etc.

2.15

Precautions against frauds in bills portfolios – to ensure bills represent genuine trade transactions, insistence on submissio n of all related documents, ascertaining credit worthiness of borrowers and drawees, lorry receipts of approved transporters etc.

3.4Precautions for averting frauds in the areas of let ter of credit, issue of guarantees and co-acceptance facilities.

3.7

Banks Guarantees/LCs to be issued in security seria lly numbered, under two signatures above certain cut off point in tripl icate, binding on beneficiary to seek confirmation of Controlling Off icer (incorporation of suitable condition in the documents) etc.

Page 5



3.8 One of two authorised signatures on LCs may be f rom controlling office.

3.9Bills discounting facility under L/C, co-acceptance should be extended only to customers having regular sanctioned limits.

4.2All premises transactions with approval of Board. B ank may take the services of Engineers on deputation from CPWD or St ate PWD in their premises dept for assistance in examining proposals .

4.3Bank should maintain separate record of large premi ses deals and should be undertaken only with the approval of the Board/M anagement.

4.4Precaution relating to deals in items like furnitur e and fixtures, stationery – proper system of receiving quotations, delegation of authority, proper inventory management and periodical checking etc.

5.2Devising standards for suitable internal control in computerised environment.

5.3Relevant paragraphs covering computerised aspects t o be added while issuing general administrative instructions.

5.4Training programmes should include computer aspects of each topic in each season.

5.5 Micro filming of records, vouchers, books.5.6 Evolving standards for fully computerised branch es. 5.8 Screening/selection of employees in EDP cells, c omputer areas.5.9 Replacement of unwilling workers in computer are a.

5.11 Suggestion from preventive vigilance angle in c omputer installations.5.12 To obtain insurance cover in respect of risks i n computer area.

Group-B Part-I

8.9Banks to introduce portfolio inspections particular ly in critical/sensitive areas, such as credit, investment, off balance shee t items etc.

10.4Periodical meetings between bank officials and inve stigating officials of CBI/Police.

11.10Six months prior to the retirement officials should exercise their sanctioning powers jointly with next higher authori ty.

Group-B Part-II

1.22Paper used for cheques/drafts should be such that a ny use of chemicals for making material alterations in the instrument should be visible to the naked eye.

Page 6



Group-C Part-I

9.6Chief Vigilance Officer should directly refer to CV C, cases having vigilance angle involving CMD.

9.1Fraud cases upto Rs.25000/- having involvement of a n insider should not be reported to Police where recovery is not doubtfu l.

11.8Banks should introduce a return for staff members t o ensure strict submission of the information of assets and liabili ties and proper scrutiny thereof.

Group-D Part - I

4.8 BRs should not be outstanding for more than 7 da ys.

11.8Banks should introduce a return for staff members t o ensure strict submission of the information of assets & liabiliti es and proper scrutiny thereof.

Group-D Part - II

1.12 Obtaining photograph of depositors at the time of opening of accounts.

Place:Date: Signature of Branch/Regional/Zonal Head

Page 7

Branch: Region: Zone: CERTIFICATE-6

Sr. No.

Recommendation

No.Nature of Recommendation Yes No N.A. TOTAL Yes No N.A. TOTAL

1 4Co-ordination between inspection and operational wi ngs be ensured for bringing about positive changes in functioning of the bank.

2 6

Profiles of bank branches be maintained on computer on performance in thrust areas like audit ratings, assets quality, level of NPA's, revenue leakages, p rofitability, etc. for enabling the bank to pinpoin t inadequacies/set-off trigger for taking remedial ac tion. Computer data on branches in reporting compli ance to help Audit Committee and ZO/HO functionaries als o be maintained.

3 8 Broad guidelines to establish accountability for in spectors/auditors should be laid down.

4 15Development of database on training inventory of ea ch inspector/auditor for the improvement and updati ng their knowledge by Central Audit and Inspection Dep artment/ZO's/RO's/Inspectorates.

5 18A copy of booklet/compendium of instructions incorp orating RBI norms, circulars, etc. to be supplied t o each inspecting/auditing official by Inspection and Audit Department periodically (preferably yearly).

6 20Revenue/income audit should be conducted at certain select branches/branches where leakages noticed (but not in those where concurrent audit has been u ndertaken).

7 21Every bank should have a manual of instructions for its inspectors/auditors and periodically update th e same.

8 23Inspection/audit of any branch should not be contin ued beyond two months except very large branches fo r which three months would be suffice.

9 24All poorly rated branches should be inspected withi n 12 months and others between 12-18 months from th e date of previous inspection.

10 25

Inspection/audit report format should be updated pe riodically incorporating changes in products, syste ms, procedures, etc. check-list of major and serious ir regularities in various areas of banking operations to be provided to inspectors/auditors. An executive summa ry should be prepared by the inspecting officer for every inspection for submitting to higher authoriti es.

11 30Banks should have a system for rating its branches on the basis of inspection reports and the rating system to be reviewed periodically.

12 32A computerised track record of efficiency ratings o ver the previous 4-5 inspection to be maintained in the inspectorate with periodical updations and submissi ons to the functionaries.

13 39Follow-up on major/serious irregularities detected during concurrent audit to be immediately taken up with the HO. A time-bound action programme for rectifica tion to be drawn up and closely monitored. Fraudule nt transactions to be reported to vigilance/chief of i nspection/audit etc.

14 41Smaller/medium sized branches to rectify irregularities pointed out during inspection/audit within 4months.

15 44Inspectors/auditors to get majority of irregularities rectified during their stay at the branches concerned andguide them as well.

BANK OF BARODA

JILANI COMMITTEE RECOMMENDATIONS : implementatio n ststus as st 30th September 2013

Note : If comments on any item is other than Yes o r N.A., the branch must give reasons for the same f or the same in 'Remarks' column and Regional Offices should follow up to rectify the same

Implementation status at Branch

Implementation status at RO/ZO/HO

Page 1


Sr. No.

Recommendation


BANK OF BARODA





16 45Immediate action to be taken to plug gaps in serious irregularities/revenue leakages, which have surfaceddue to loopholes in existing procedures, abnormal deviations from laid down procedures/norms inconsultation with the departments concerned by iss ue of fresh guidelines.

17 46

There is scope for Audit Committee to broaden its domain and effectiveness through study of additionalareas like frauds, progress in AFI conducted by RBI, inter-branch/inter-bank reconciliation etc. and thefrequency of Committee meetings. Banks should have structured items for discussion by the AuditCommittee and decide the periodicity of the Audit C ommittee meetings.

18 49

Inspection findings relating to frauds detected during inspection and matters involving malafides corruptpractices and gross indiscipline should be submitted as special report to the concerned authorities forinitiating action and not to be included in regular report. These reports should be thoroughly scrutinized bythe authorities concerned and shortcomings/gaps/lacunae that contributed to such events should beremoved by policy decisions.

19 53

Appropriate control measures should be devised and documented to prevent the computer system fromattacks of unscrupulous elements. All aspects of security, reliability and accessibility are ensured beforeintroduction of EDP application in place of manual system by having pilot parallel runs.

20 54Various tests to be carried out to ensure that EDP applications have resulted in consistent and reliablesystem for inputting, processing and generation of output of data.

21 56While engaging the outside computer agencies, banks should ensure to incorporate the "clause of visitorialrights" in the contract to have the right to inspect the process of application and ensure the security of thedata/inputs given to outside agencies.

22 59Entire domain of EDP activities be brought under scrutiny of Inspection and Audit including the underlyingfinancial aspects.

23 61In order to bring about uniformity of software used by various branches/ offices, there should be a formalmethod of incorporating change in standard software and it should be approved by senior management.Such changes to be inspected and monitored continuo usly.

24 71Banks should complete enquiries expeditiously, and bring to book the delinquent staff to deter others fromperpetuating frauds and malpractices Internet vigilance machinery to be strengthened and its working to bereviewed by the Board every six months.

25 74

Regular checking by inspectors/auditors to verify correctness of information compiled/furnished bybranches regarding income recognition, assets classification, provisioning, and NPA quantification inconformity with prescribed norms. Discrepancy to be immediately brought to the notice of BranchManager for rectification on the spot.

Place:

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Sr. No.

Recommendation


BANK OF BARODA





Date: Signature of Branch/Regional/Zonal Head

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Documents

Closing Circular 30.09.2013