Classified Council

Agenda December 3rd

8:30-10:00 a.m. , 2009

ADM 204 Access Number 1-800-893-8850

Meeting Number 7730925 I. Call to Order

II. Introduction of Members, New Members and Guests

Megan Carlson, President* 08-10 Judi Spry ** 09-10 Melodee Monson, Vice President* 08-10 Sandra Barclay 09-11 Kathy Smith, Secretary 08-10 Janet Burton 09-11 Bette Belanger 08-10 Connie Dennis 09-11 Marilyn Borell * 08-10 Gwen Gere 09-11

E Lois Hall 08-10 Debra Gritman* 09-11 Kim Heidemann 08-10 Tina Hudspeth 09-11 Sarah Hill ** 08-10 Natalie Kowal** 09-11 Lara Madden 08-10 Gianna Ridgeway 09-11 Craig Mead * 08-10 John Seltenright 09-11 Jennifer Schultz 08-10 Kim Stanford 09-11

E Kristin Warren 08-10 Vacant (PWSCC) 09-11 Assembly Reps * Alternate Assembly Reps **

III. Approval of Agenda (pgs. 1-2) IV. Approval of Summary (pgs. 3-6)

V. Reports

A. President - Megan Carlson (pg. 7) B. Staff Alliance - Megan Carlson (pg. 7) C. UAA Assembly – Megan Carlson (pg. 7) D. Diversity Action Council - Tina Hudspeth E. Campus Safety Committee - Kim Heidemann

Group has not met in December yet F. Sustainability Council - Kathy Smith (pg.8) G. Student Success Task Force - Lois Hall (pg. 9) H. Staff Health Care Committee - Megan Carlson (pg. 7) I. Child Care Task Force - Vicky Warren (pg. 10) J. UAA Faculty Staff Association - Kim Stanford K. Academic & Research Managers – Melodee Monson (pg. 11)

VI. Old Business

A. Governance Travel Plans

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B. New Committee Reports

a. Awareness Committee – Natalie Kowal (pg. 12) b. Service Events Committee – Melodee Monson c. Internal Events Committee – Kim Stanford d. Formation of Sunshine Committee – Kathy Smith

C. 2009 – 2010 Goals a. Improve communication and awareness b. Service to our local communities c. Staff community building d. Collaboration with other governance groups

VII. New Business

A. Diversity at UAA – Marva Watson, Campus Diversity & Compliance

B. Call for volunteers for Joint Committee on Evaluating Combining Councils

VIII. Information Items A. Upcoming Events

1. Classified Council Chili Feed – December 11th

2. Community Campaign Breakfast December 9, Student Union Den 11:30-1:30

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3. Bookstore Faculty & Staff Appreciation Sale – December 10

7:30-9:30, ADM 204 ($5 for staff & faculty, $3 for students)

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4. Campus Holiday Closure: December 24, 5:30-7:30

th through January 35. Reminder: No Classified Council meeting in January!

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B. Board of Regents Draft Operating and Capital Budget Requests for FY11

1. Operating: http://www.alaska.edu/bor/agendas/2009/oct-30/091030ref01.pdf 2. Capital: http://www.alaska.edu/bor/agendas/2009/oct-30/091030ref03.pdf

C. Accreditation Update - http://www.uaa.alaska.edu/accreditation/2010.cfm

D. Community Campaign http://www.uaa.alaska.edu/communitycampaign/

E. Presidential Search Update - http://www.alaska.edu/bor/pres-search/

IX. Agenda Items for February meeting:

X. Adjourn

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Classified Council

Summary November 5th

LIB 307 , 2009

Classified Council Meeting 9:15 – 10:00

CC/APT Joint Council Meeting 10:00 – 10:45

Access Number 1-800-893-8850 Meeting Number 7730925

I. Call to Order

II. Introduction of Members, New Members and Guests

X Megan Carlson, President* 08-10 Judi Spry ** 09-10 X X Melodee Monson, Vice President* 08-10 Sandra Barclay 09-11 E X Kathy Smith, Secretary 08-10 Janet Burton 09-11 X X Bette Belanger 08-10 Connie Dennis 09-11 X X Marilyn Borell * 08-10 Gwen Gere 09-11 E E Lois Hall 08-10 Debra Gritman* 09-11 X X Kim Heidemann 08-10 Tina Hudspeth 09-11 X E Sarah Hill ** 08-10 Natalie Kowal** 09-11 X Lara Madden 08-10 Gianna Ridgeway 09-11 X

X Craig Mead * 08-10 John Seltenright 09-11 X X Jennifer Schultz 08-10 Kim Stanford 09-11 X X Kristin Warren 08-10 Vacant (PWSCC) 09-11

Assembly Reps * Alternate Assembly Reps **

III. Approval of Agenda (pgs. 1-2) Approved IV. Approval of Summary

A. September Summary (pgs. 3-5) Replace “Sandy” with “Sandi” on page 2 of summary Approved as amended B. October (Retreat Summary) (pg. 6) Approved

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V. Reports

A. President - Megan Carlson (pg. 7) Written report included in agenda This year’s capital budget request is focusing on R&R for UA system buildings and the UAF Science building Board of Regents meeting happening in Anchorage November 30th – December 1st

UAA Day of Service planned for mid-March. Planning to do a food drive before volunteering at the Alaska Food Bank

is open for public testimony. Encouraged council members to participate

B. Staff Alliance - Megan Carlson (pg. 7)

Included in written report

C. UAA Assembly – Megan Carlson (pg. 7) Included in written report

D. Diversity Action Council - Tina Hudspeth Would like to become a more active council, currently working on ideas Viewed “Villagers in the City”, very impressed by the film

E. Campus Safety Committee - Kim Heidemann (pg. 8) Written report included in agenda H1N1 vaccine delays, watch Green and Gold for announcements Will get more info on the faculty and staff intervention workshops mentioned at the last meeting

F. Sustainability Council - Kathy Smith (pg. 9) Written report included in agenda Main areas of focus at this time are single occupant vehicles coming onto campus, paper usage and electricity usage UAF has challenged UAA to see which school can improve their environmental footprint

G. Student Success Task Force - Lois Hall (pg. 10) Written report included

H. Staff Health Care Committee - Megan Carlson (pg. 7) Will be further discussed in joint council meeting

I. Child Care Task Force - Vicky Warren The task force will submit their final report to the Chancellor for review. Waiting to see what next step will be

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J. UAA Faculty Staff Association - Kim Stanford

Group has been focusing on the Presidential search. The group has some concerns with current profile because it may be overly weighted toward candidates with Alaskan experience, and miss out on people with other relevant experience. Postcard campaign to governor supporting UA budget going on now. If you would like to send a postcard, please contact Steve Rollins at ansjr3@uaa.alaska.eu Group is funded by membership. Annual fee of $30/ 1 year or $50/ 2 years

VI. Old Business A. Election of Community Campus member to UAA Assembly

Debra Gritman from Kodiak will join the Assembly

B. Governance Travel Plans Members asked to submit short letter of interest to Classified Council officers by early December

C. 2009 – 2010 Goals a. Improve communication and awareness b. Service to our local communities c. Staff community building d. Collaboration with other governance groups

VII. New Business

A. New Committee Reports a. Awareness Committee – Sandi Barclay

Kristin Warren joined the committee Will report in December

b. Service Events Committee – Melodee Monson (pg. 11) Written report included in agenda Hoping to do a food drive after Thanksgiving in the fall and would like to coordinate so community campuses can do something similar Working on ideas for a spring event

c. Internal Events Committee – Kim Stanford Planning Chili Feed in the Fall semester Currently looking at either Dec. 4th or 11th

VIII. Information Items A. Board of Regents Draft Operating and Capital Budget Requests for FY11

1. Operating: http://www.alaska.edu/bor/agendas/2009/oct-30/091030ref01.pdf 2. Capital: http://www.alaska.edu/bor/agendas/2009/oct-30/091030ref03.pdf

B. Board of Regents on campus on November 30th and December 1st

C. Ton in Ten – Peanut Butter and Jelly Drive - November 9

. There will be opportunities for public testimony!

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D. Accreditation Update -

http://www.uaa.alaska.edu/accreditation/2010.cfm E. Presidential Search Update - http://www.alaska.edu/bor/pres-search/

http://www.alaska.edu/bor/pres-search/profile.pdf F. Formation of Sunshine Committee

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Kathy Smith volunteered to lead a sunshine committee if there are at least two members willing to help. If interested please contact Kathy

G. Community Campaign http://www.uaa.alaska.edu/communitycampaign/ The campaign is not doing the UBay auction this year Please still donate to the cause, donations benefit the United Way

IX. Agenda Items for December meeting

X. Adjourn

Joint Meeting with APT Council

10:00 A.M. – 10:45 A.M.

I. Introductions & Discussion of Goals for APT and Classified Councils (10:00 – 10:15) - Megan Carlson & Russell Pressley (pg. 12) Members from both councils went around the table to introduce themselves Both council presidents shared the group goals for the year Communication to constituents seemed to be of equal concern among both groups A brainstorming session occurred and some of the ideas included: advertising monthly meetings in the Green and Gold, making email communication more catchy so staff would be more interested in reading, holding meetings at other locations, creating a newsletter to be sent to staff, podcasting meetings

II. Staff Health Care Committee: Pharmacy Plan Recommendations (10:15 – 10:45) - Megan Carlson, Kim Stanford (pgs. 13-15) PowerPoint presentation (posted on the Governance website) Summary of the SHCC response, which primarily focused on concerns about the effect of adding too many new penalties and increased copays at once. Council members expressed concerns were raised about timing of this information and not being able to offer feedback earlier in the process. Much discussion ensued Other: Members from both councils explored the idea of hosting open forums on topics which affect all university employees personally as a way to get the information out and gather useful, positive feedback

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Classified Council President’s Report, December 2009 Board of Regents The Regents are meeting on the Anchorage campus this week. They should finalize their FY11 operating and capital budget requests on December 1st. The draft budgets are available here: http://www.alaska.edu/bor/agendas/2009/oct-30/. (The draft includes a 3% across the board increase for staff.) During the meeting, UAA’s Assembly President presented a resolution to the Regents requesting that the Board allow public testimony via audio or video at the other campuses during their meetings. Thanks to all of you who attended and testified at the meeting!

The Joint Health Care Committee (which primarily consists of management and union representatives, but includes one non-represented staff governance member) is in the process of determining the plan design changes for our pharmacy plan. The Staff Health Care Committee will be meeting this week to discuss the status of those discussions and give feedback on the latest suggestions. We still expect a final decision by the end of December.

Staff Health Care Committee

The Assembly heard great presentations on IDEA at our November meeting. Kim Perkins spoke from the administrative perspective about participation rates and the cost of the program, and John Petraitis spoke from the faculty perspective about how the program works and how we might improve participation rates.

University Assembly

The Provost also gave a brief update on the reasons for the technology interruptions we experienced in November. He has now formed a task force to examine the crisis and how the institution responded to it. Kim Stanford is representing staff on this group. Advancement spoke about the new commercials they’ve started airing to promote UAA, Student Affairs talked about the increased enrollments and the search for a new dean of students, and Admin Services spoke about the governor’s announcement supporting substantial investment in facilities maintenance over the next 5 years. Faculty Senate also announced that they were reviving the “no basis” grade, which is an option for professors to assign to students who never showed up for class (rather than assigning an F or I.). As a reminder, the Assembly is planning a Day of Service on March 24th

, in support of the Anchorage Food Bank. If you’re interested in contributing to the planning, they can always use more volunteers. The chairs of the planning committee are Russell Pressley and Anna Bryant.

At the November Staff Alliance meeting, we discussed the proposed changes to the health care plan and finalized criteria for the non-represented staff membership on the Joint Health Care Committee. We expect to determine who will serve in the new year, to avoid putting new people in the middle of the decision making process. The priority for the voting member and alternates on the JHCC will be given to Alliance members, followed by members of campus staff governance groups. If there are seats available for campus representatives, I’ll be sure to announce the opportunity to the Classified Council.

Staff Alliance

We also discussed the fact that rumblings are beginning on the campuses regarding an effort to unionize staff. While governance doesn’t take a stance in this issue, I think it’s important for Council members to know that the unions are approaching our staff, so they can answer questions if they arise.

The Classified Council officers typically meet with Vice Chancellor Bill Spindle each month to give him an update on the issues that are concerning classified staff and share information. Starting this month, we have invited the APT Council officers to join this meeting. We hope this will be another opportunity for greater communication between the councils.

Governance Leaders

The search firm has launched the national search for our next president, informed by the profile they developed with input from the campuses, available here:

UA President Search

http://www.alaska.edu/bor/pres-search/. Keep an eye out for more information early in 2010.

PBAC held its introductory meeting in November, where we discussed the status of the operating and capital budgets, how accreditation recommendations will fit into the work of the Council, and the results of the visit by the strategic resource allocation consultant earlier this fall. We meet again on December 18

Planning and Budget Advisory Council

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Sustainability Council The sustainability Council is being dissolved. A Sustainability Action Board will be created that will serve both in an advisory capacity to the Sustainability Director and to provide specialized manpower to the Office of Sustainability. An email was sent on Monday to UAA employees inviting anyone interested in serving on this board to submit a short essay describing their interest. The deadline for this submission is due December 11. Sustainability Action Board Membership will consist of the following: 1 Executive employee representative, 2 staff representatives, 3 Faculty representatives, 1 faculty or staff from a Community Campus, 1 USUAA student representative, the Director of Recycling, and 1 student representative open to any student. The Sustainability Director shall be an ex-officio member, and co-chair of the Board. Faculty/Staff Board members shall hold two-year staggered appointment terms. Student Board members shall hold one-year terms. Seated members of the Board may extend their terms up to 3 times by applying for subsequent terms. Their appointment shall be subject to the same procedure as set forth above for new members. UAA Sustainability Action Board Charge is to advise and recommend to the Chancellor and the Director of the Office of Sustainability courses of action on campus-wide sustainability issues and strategies. Promote and support annual campus efforts that advance sustainability. Recognize and honor exemplary actions that contribute to a sustainable campus climate. Assist the Director in developing and implementing UAA’s Sustainability Action Plan and monitoring progress on that plan thereafter. I encourage anyone with an interest in sustainability at UAA to submit an application. Kathy Smith

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ACCESS Report

December 2009

UAA Advisory Council for Enhancing Student Success ( ACCESS) met on November 20. The following “Action Groups” reported on their progress in recruiting additional group members, their action plan, and calendar:

1. First Year Advising 2. First-Year Instruction and Curriculum 3. First-Year Support Services

The next meeting will be February 19

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Submitted by: Lois Hall

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December 2009

Child Care Task Force Report

The final report with recommendations is still in the writing process. The hope is the completed report will be presented to the taskforce in January, for review and editing, prior to presentation to the Chancellor.

Respectfully submitted by: Vicky F. Warren

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Academic and Research Managers Background: The Academic and Research Managers consist of a broad range of employees throughout the UAA campus who deal with academics, research or a combination of both areas. The group meets fairly regularly during the fall and spring semesters. The meetings are held on Friday mornings and touch a wide variety of topics. Members of the committee are encouraged to suggest topics and speakers, and to assist with coordination of speakers. The group is coordinated by Marsha Trudgen and Nancy Burgh and is open for any who would like to join. The last meeting was held on November 6 with Ron Kamahele, James Yauney and Megan Carlson as guest speakers. The group holds updates from APT and Classified Councils, OSP and Grants and Contracts. The November 6 meeting consisted of Ron presenting on the multi-generational workforce, and what each subgroup in our current workforce values and how they interface with each other. James Yauney and Megan Carlson presented from the Compensation Committee and the new pay scales proposed. The next meeting of the committee will be in January and will include a “Taste of WIN”

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Awareness Committee Report 11.18.09

Chair: Natalie Kowal

Committee Members: Sandra Barclay, Gianna Ridgeway, Debra Gritman, Kirstin Warren, and Bette Belanger

The Awareness Committee met to discuss steps in moving forward with the awareness of the Classified Council. Using the tools already available to us:

1. Provide information on AYNEWS and Green/Gold of upcoming: Meetings, Location, Time and Meeting Minutes. (The Key Point also directing individuals to the CC Website, Using key words that encourage people to click.)

2. Work with Vicki to move the meeting to University Center at least once per semester. 3. Working to include community campus via AYNEWS and Green/Gold. 4. Propose the Council meet 12 months of year.

The Awareness Committee also developed Short & Long Term Goals:

Short Term Goals:

1. Awareness of CC meeting – thru AYNEWS and Green/Gold (By February CC Meeting) 2. CC to be held 12 months a year

Long Term Goal:

1. Newsletter

Follow-up Items:

Sandra to speak with IT on community campus email communication and Green/Gold:

• Offsite people there is a link at the bottom of green and gold that if you click on it is will add you to the green and gold list serve. (Email this to community campus to disturb).

• ITS said that there is a script in place that automatically adds new employees to list serves when they create new user accounts.

*Sandra: Template for a newsletter.

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