www.lawcommission.gov.np 1 www.lawcommission.gov.np Civil Service Act, 2049 (1993) Date of Authentification and Publication 2050.2.4 (17 May 1993) Amendments: 1.Nepal Health Services Act, 2053 (1997)2053.11.15(February 16, 1997) 2.Civil Service (FirstAmendment) Act, 2055 (1998) 2055.3.29(July 13, 1998) 3.Some Nepal ActsAmendments Act, 2057(2000)2057.4.26(August 10, 2000) 4.Parliament Secretariat Act, 2058 (2001)2058.8.28(December 13, 2001) 5.Civil Service (Second Amendment) Act, 2064 (2007) 2064.4.23(August 8, 2007) Act No. 2 of the year 2050 (1993) An Act Made to Provide for the Constitution, Operation and Conditions of Service of the Civil Service Preamble:Whereas,itisexpedienttomakeprovisionsonthe constitution,operationandconditionsofserviceofthecivilservicein ordertomakethecivilservicemorecompetent,vigorous,service-oriented and responsible; Now,therefore,beitenactedbyParliamentintheTwenty-second year of the reign of His Majesty King Birendra Bir Bikram Shah Dev. www.lawcommission.gov.np 2 www.lawcommission.gov.np Chapter 1 Preliminary 1.Short Title and Commencement:(1)ThisActmaybecalledas "CivilServiceAct, 2049 (1993)". (2) This Act shall come into force immediately. 2.Definitions: In thisAct, unless the subject or the context otherwise requires :- (a)"CivilService" means the civil service constituted pursuant to Section 3. (b)"CivilEmployee"meansanypersonwhoisholdingapostof the civil service. (c)"Authority"meansanyofficialwithpowerstomake appointments pursuant to Section 9. (d)"Family"meansthehusband,wife,son,unmarrieddaughter, adoptedson,unmarriedadopteddaughter,father,motheror stepmotherlivingtogetherwithaCivilemployeeandwhom he/shehimself/herselfhastomaintainandsubsist,andthis termalsoincludeshis/hergrandfather,grandmotherinthe caseofa

maleandunmarriedfemaleemployee,andher mother-in-law,father-in-law,inthecaseofmarriedfemale employee. (e)"Head of Department" means the prescribed official. (f)"HeadofOffice"meanstheheademployeeoftheprescribed office.

Amended by the Second Amendment. Inserted by the Second Amendment. www.lawcommission.gov.np 3 www.lawcommission.gov.np (g)"Permanentpost"meansapostofthecivilservicewhichis pensionable and of which term is not specified. (h)"Expertpost"meansapostwhichhasfunctions,dutiesand responsibilitiesofspecialnatureandrequiresspecial qualifications. (h1)"Tradeunionofcivilemployees"meansthetradeunionof thecivilemployeesconstitutedpursuanttoSub-section(1)of Section 53. (h2)"Authentictradeunionofcivilemployees"meansthe authentictradeunionofthecivilemployeesconstituted pursuant to Sub-section (3) of Section 53. (i)"Prescribed"or"asprescribed"meansprescribedoras prescribed in the rules framed under this Act. Chapter 2 Constitution of Civil Services 2A. Centralbodyvis--visPersonnelAdministration:(1)The MinistryofGeneralAdministrationshall,inordertorunthe administrationofthecountry,actasthecentralbodyinrespectof theconstitution,operationandconditionsofserviceofthecivil service and the management and operation of the civil employee. (2)Anyactspertainingtotheadministrationofthecivil employee,otherthantheactsmentionedinthisActortheRules framedunderthisAct,shallnotbecarriedoutwithoutpolicy approval of the Ministry ofGeneral Administration. 3.ConstitutionofCivilService:GovernmentofNepalshall constitute the civil services as follows: Inserted by the Second Amendment. Inserted by the First Amendment. www.lawcommission.gov.np 4 www.lawcommission.gov.np

(a)Nepal Economic Planning and Statistics Service; (b)Nepal EngineeringService; (c)Nepal Agricultural Service; (d)Nepal JudicialService; (d1) Nepal Foreign Service; (e)Nepal Administration Service; (e1) Nepal Audit Service; (f)Nepal Forestry Service; (g)Nepal Miscellaneous Service; (h)Nepal Education Service; (i) ----------------------- (j) -----------------------

4.Class: (1) There shall be the following classesin the civil service: Gazetted Non-gazetted SpecialFirst FirstSecond SecondThird Third Fourth Fifth

Amended by the First Amendment. ] Inserted by the Second Amendment Omitted by Parliament Secretariat Act, 2058(2001). Omitted by Nepal Health Services Act, 2053 (1997).

Amended by the Second Amendment. www.lawcommission.gov.np 5 www.lawcommission.gov.np (2)Ifanyemployeeworkingintheclasslesspostintendsto beaffiliatedwiththeclassatthetimeofcommencementofthis Section,theemployeemaybeaffiliatedasprescribedwiththeNon-gazetted fifth class. 4A.Special provisionrelatingtointegratedcivilservicesystem: NotwithstandinganythingcontainedinSection4,theGovernment ofNepalshallcommencetheintegratedcivilservicesystemby convertingclassesofthecivilserviceintothelayersystemfrom suchdateasmaybeappointedbyaNotificationintheNepal Gazette. 5.Posts of Service: (1)Thereshallbetechnicalandadministrative postsincludingtheexpertpostindifferentclassesofthecivil service. (2)InadditiontothosementionedinSub-section(1),there may also be classless posts, as prescribed, in the Civil service. (3)

--------- 5A.Jobdescription:(1)Basedonthejobdescriptionofthe organizationapprovedbytheGovernmentofNepal,theconcerned Secretary, Head of Department and Head of Office must prepare and enforcethejobdescriptionofeachcivilpost.Suchjobdescription must clearly specify, i nter alia, the functions, duties, responsibilities and powers of such post and qualifications for the same. (2)Inpostingthecivilemployeetoanypost,thejob descriptionandtheindicatorsfortheevaluationoffunctionsas specifiedinthejobdescriptionmustalsobeprovided,alongwith the postingletter. Inserted by the Second Amendment

Omitted by the Second Amendment. www.lawcommission.gov.np 6 www.lawcommission.gov.np (3) Other provisions relating to thejob description shall be as prescribed.6.Groupsandsub-groups:(1)Theremayalsobedifferentgroups and sub-groups, as prescribed, in the civil service. (la) Notwithstanding anything containedinSub-section (1), thereshallnotbeservice,grouporsub-groupabovethegazetted firstclassofotherservice,exceptinthepostofNepalJudicial Service and Nepal AuditService. (2) The minimum qualifications required for different postsin thegroupsandsub-groupsofdifferentcivilservicesshallbeas prescribed. Chapter 3 Fulfillment of Vacancy of Civil Service 6A.Creationofpositions:(1)Thenumberofpositionsinthecivil service shall be created as prescribed. (2)Inpreparinganorganizationalstructureandcreatinga newpositioninordertoestablishanewgovernmentalofficeor reviewingoralteringthecurrentlyexistingorganizationalstructure andpositions,theconcernedMinistryshallcarryoutan organizationalandmanagementsurvey,based,interalia,onthe programme,work-load,jobnatureandavailablehumanresource, obtainconsentoftheMinistryofFinanceandforwardittothe Ministry ofGeneralAdministration.(2a)BasedontheconsentobtainedpursuanttoSub-section (2), the Ministry of General Administration shall make its evaluation Inserted by the First Amendment.

Amended by the Second Amendment.

Inserted by the Second Amendment www.lawcommission.gov.np 7 www.lawcommission.gov.np andsubmitittotheGovernmentofNepal,CouncilofMinistersfor approval within Thirty days.Providedthatinthecaseofanalterationintheorganization structureandposition,areportonsuchalterationinorganization structureandpositionmaybesubmittedaftercarryoutorganization and management survey. (3)Anypostfulfilledbycreatingthepositionin contraventionofSub-sections(1),(2)and(2a)shallipsofacto lapse. 7.Fulfillment of vacancy in civil service: (1) The postsofGazette special class of the civil service shall be fulfilled pursuant to Section 19 and following posts shall be fulfilled as follows: By promotionPostBy open competition By evaluation of competency By internal competitive examination By adjustment of promotion by evaluation of work performance and experience(a)Classless/ Non-gazetted fithth class 100% (b)Non-gazetted fourth class ---- (c)Non-gazetted-100%--

Amended by the Second Amendment. www.lawcommission.gov.np 8 www.lawcommission.gov.np third class (d)Non-gazetted second class 60%20%20%- (e)Non-gazetted first class60%20%- 20% (f)Gazetted third class 70%10%-10%10% (g)Gazetted second class 10%60%20%10% (h)Gazettedfirst class 10%60%20%10% (2)TheemployeesservinginthepostofBahidaror equivalenttheretoofthenon-gazettedforthclassatthetimeof commencementofthisSectionshalli psofactobesettledintonon-gazetted third class from the date of commencement of this Section. (3) Notwithstanding anything contained in Clauses (c) of Sub-section (1), if any post of non-gazetted third classisnot heldby any civilemployee,thatpostshallipsofactolapse.Iftheemployee holdingthepostofnon-gazettedthirdclasseshascompletedsuch serviceperiodandpossessessuchminimumeducational qualificationsasrequiredfortheposttowhichhe/sheistobe promoted,he/sheshallipsofactobepromotedtotheoneclass higherpost.Thehigherclasspostshallipsofactobecreatedfor makingsuchpromotion;andthelowerpostshalli psofactolapse after such promotion to the higher post. www.lawcommission.gov.np 9 www.lawcommission.gov.np (4) TheGovernment of Nepal shall specify the classless posts intothoseofmainworkersandassistantworkersbyaNotification in the Nepal Gazette.(5)Thepostsfallingvacantatthetimeofcommencementof thisSectionandtheclasslesspostswithdutiesofassistantworkers specifiedpursuanttoSub-section(4)fallingvacantafterthe commencement of thisSection shall ipso facto lapse. The concerned officeshallinform the CivilEmployeesRecords Office to terminate suchposts.Thedutiesofsuchpostsshallbecontractedouttoany personorinstitutionbymakingacontractwithsuchpersonor institution and with specification of the minimum salary. (6)Outofthepoststobefilledupthroughinternal competitiveexaminationasreferredtoinClause(d)ofSub-section (1),thenon-gazettedsecondclasspostsshallbefilledupthrough opencompetitionfromamongsttheemployeeswhoareservingin non-gazettedthirdclassandclasslesspostsandhaveobtained minimum educational qualification and minimum service period . (7) NotwithstandinganythingcontainedinSub-section(1),in ordertomakeinclusivethecivilservice,forty-fivepercentpostsof thepoststobefulfilledbyopencompetitionshallbesetasideand befilledupbyhavingseparatecompetitionbetweenthefollowing candidates only, by considering the percentage into cent percent: (a)Women -Thirty Three Percent(b)Adi wasi/Janjati-Twenty Seven Percent (c)Madhesi-Twenty Two Percent (d)Dalit-Nine Percent (e)Disabled (differently able)-Five Percent (f)Backward Area-Four Percent www.lawcommission.gov.np 10 www.lawcommission.gov.np Explanation: (1)ForthepurposesofthisSub-section "backwardarea"meansAccham,Kalikot, Jajarkot,Jumla,Dolpa,Bajhang,Bajura, Mugu and Humla districts. (2)ForthepurposesofClauses(a),(b),(c) and(d)ofthisSub-section,"women, Adi wasi/Janajati,Madhesi,andDalit" meanswomen,Adi wasi/Janajati,Madhesi,andDalit whoarebackwardeconomically and socially. (8)Notwithstandinganythingcontainedelsewhereinthis Section,thepostsofthepercentagedeterminedpursuanttoClause (e)ofSub-section(7)shallbefilledupthroughcompetitive examination between such disabled only as may be specified for any specific nature of work. (9)WhiledeterminingthepercentpursuanttoSub-section (7),ifthereisafractionthatislessthanOnepercent,thefraction shall continue to passon to theimmediately nextgroup ofthegroup in respect of which such fraction has resulted.(10)Ifnoappropriatecandidateisavailablefromthe advertisementforapostsetasidepursuanttoSub-section(7)inthe yearofadvertisement,suchpostshallbeincludedinthe advertisementofnextyear,andifanyappropriatecandidateisnot availableevenuponsuchadvertisement,suchpostshallbeincluded in the posts to be filled up through the open competition in that year. (11)Theprovisionsforthefulfillmentofpoststhroughthe percentdeterminedpursuanttoSub-section(7)shallbereviewedin every Ten years. www.lawcommission.gov.np 11 www.lawcommission.gov.np (12)Iftherearisesanydisputeonthedeterminationofposts asperthepercentasreferredtoinSub-section(7),thedecision made by the Public Service Commission shall be final.(13)Notwithstandinganythingcontainedelsewhereinthis Section,theGovernmentofNepalmay,byaNotificationinthe Nepal Gazette, specify the post that can be competed only be women for any specific nature of function or post.(14)Notwithstandinganythingcontainedelsewhereinthis Section,permanentappointmentmaybemadebywayofa competitiveexamination,betweensuchwomencandidatesonly,specifiedbythePublicServiceCommissiontotheprescribedpost foronetimeafterthecommencementofthisSectionashave obtainednecessaryminimumqualificationforanypostandhave workedforatleastfiveyearstemporarilyinthepermanentpostof the women development program operated by a governmental body. (15)Thepoststobefilledupthroughtheadjustmentofwork performanceandexperiencepursuanttoSub-section(1)shallbe adjustedonthebasisofseniorityfromamongsttheemployeeswho are promotedas per Section 24D1. (16)Theminimumqualificationrequiredforthepostof gazettedsecondandfirstclasstobefilledupthroughopen competitionpursuanttoClauses(f)and(g)ofSub-section(1)shall beMastersDegreeobtainedontheconcernedsubjectand experienceofFiveyearsinthecaseofgazettedsecondclassand thatofSevenyearsinthecaseofgazettedfirstclass,inanofficer levelpostofanygovernmentserviceorabodycorporateregistered aspertheprevailinglaworaninternationalassociationor institution. Providedthat,thetermofworkexperienceshallbelessby Two years in the case of a candidate who has done Ph.D.www.lawcommission.gov.np 12 www.lawcommission.gov.np (17)Otherprovisionsrelatingtothefulfillmentofvacancies inthecivilserviceandfulfillmentofexpertpostsshallbeas prescribed. 7A.Provisionsonrequisitionforvacancyfulfillment:(1)Ifany postofthecivilservicefallsvacantinanymanner,theconcerned bodyshallgiveinformationthereoftothePublicService Commissionwithinonemonthaftersuchvacancy.Departmental action shall be taken against the office-bearer who fails togive such information within that period. (2)Uponreceivingtherequisitionforthefulfillmentof vacanciespursuanttoSub-section(1),thedetailsofthesuchposts shallbepublishedwithinthemonthofShrawaneveryyear,as prescribed. (3)Inmakingrequisitionforthefulfillmentofvacanciesin thecivilservice,requisitionmaybemade,specifyingtheposts alreadyfallenvacantbythatperiodandthepoststhataretofall vacant by way of retirement and promotion within the runningfiscal year. (4)Otherprovisionsrelatingtotherequisitionforvacancy fulfillment shall be as prescribed. 7B. Restrictiononvacancyfulfillment:(1)Nopostofthecivil serviceshallbefulfilledinanymannerotherthanthatprovidedfor in thisAct. (2) No salary shallbe provided without having a salary report passedbytheCivilEmployeeRecordsOffice(Ni jamati Kitabkhana),inthecaseofcivilemployeesservinginMinistries, Secretariats,CommissionsandDepartmentsandOfficessituated

Amended by the Second Amendment. Inserted by the First Amendment. www.lawcommission.gov.np 13 www.lawcommission.gov.np withintheValley,andbytheTreasuryandAccountsComptroller Officeconcerned,inthecaseofcivilemployeesoftheDistrict based Offices. (3)IfanyemployeeisappointedincontraventionofSub-section(1)orifitisfoundthatsalaryhasbeenprovidedwithout havingthesalaryreportpassedpursuanttoSub-section(2),the salary,allowancesandamountsforotherfacilitiesreceivedbysuch employee shall be realized from the appointing and salary providing office-bearer as government dues. Providedthat,nothinginthisSub-sectionshallbedeemedto precludetheprovisionofsalarytoaemployeeholdingaredundant post (Phajil). Explanation:ForthepurposesofthisSub-section"employee holdingaredundantpost"meansanemployeewhose organizationorpositionhasbeenrepealedbuthisorher serviceisyettobeadjustedinanotherorganizationor service. 7C.Restrictiononappointmentonwagesorcontract:(1)After thecommencementofthisAct,nooneshallappointanypersonon wages or contract for any job to be performed by the civil employee. (2)IfanyoneappointsanypersonincontraventionofSub-section(1),thesalary,allowancesandamountsforotherfacilities receivedbythatpersonsoappointedshallberealizedfromthe appointing office-bearer as government dues. 8.AppointmentonrecommendationofPublicService Commission: (1)Appointmenttothepostrequiredtobefulfilled

Amended by the Second Amendment. Inserted by the First Amendment.

Amended by the First Amendment. www.lawcommission.gov.np 14 www.lawcommission.gov.np byopencompetitionorinternalcompetition--------- shallbe made on recommendation of the Public Service Commission. (2)NotwithstandinganythingcontainedinSub-section(1), appointmenttothepostofgazettedsecondclassorabove,inthe NepalJudicialService,whichisrequiredtobefulfilledbyinternal competition---------shallbemadeonrecommendationofthe Judicial Service Commission. 9.Appointmenttothepostofcivilservice:(1)Governmentof Nepalshallmakeappointmenttothegazettedpostofthecivil service; and a Notification of such appointment shall be publishedin the NepalGazette. (2)TheHeadofDepartmentmaymakeappointmenttothe non- gazetted post of the civil service. (3)NotwithstandinganythingcontainedinSub-section(2), theHeadofOfficemaymakeappointmenttothenon-gazettedand classless postin his/her office and subordinated office. 10.Disqualificationsforbeingcandidate:(1)Thefollowing persons shall not be qualified to be candidate for the post of the civil service: (a)Inthecaseofnon-gazettedandclasslesspost,thosewhohavenotcompletedtheageof Eighteen years, (b)Inthecaseofgazettedpost,thosewhohavenot completed the age of Twenty One years, (c)Inthecaseofmaleandfemalecandidates,those whohavealreadycompletedtheageofThirty Five years and that of Forty years, respectively,

Omitted by the Second Amendment

Amended by the First Amendment. www.lawcommission.gov.np 15 www.lawcommission.gov.np Provided that, (1)Anypersonwhohasnotcrossedtheage of Forty years may be a candidate for such postofthecivilservice..........asmay bespecifiedforappointmentofanex-army or police thereto. (2)Anypersonwhohasnotcrossedtheage of FortyFive years may be a candidate for theopencompetitionofgazettedsecond and first class.(3)Theagebarshallnotbeapplicableinthe caseofpermanentincumbentemployees of the civil service. (d)Thosewhohavebeendismissedfromservice, withbeingdisqualifiedforgovernmentservice in the future, (e)Those who are non-Nepalese citizens, (f)Those who have been convicted by the court of a criminal offence involving moral turpitude. (2)Inthecaseofthefemalecivilemployeewhohasbeen temporarilyappointedtoanypostofdevelopmentsideor developmentprojectofGovernmentofNepalandserving continuouslysinceatleastFiveyearsago,theagebarshallnotbe applicabletohertobecomeacandidateintheadvertisementofthe Public Service Commission for open competition.

Deleted by the Second Amendment

Amended by the Second Amendment. www.lawcommission.gov.np 16 www.lawcommission.gov.np 11.Provisions relating to temporary appointment:(1)ThePublic ServiceCommissionshall,forthepurposeofmakingtemporary appointments, publish a separate list arrangedin order of merit from amongstthosecandidateswhohaveattendedtheexaminationconductedbyitbuthavenotbeenrecommendedforpermanent appointment. (2)Ifanytemporaryappointmentistobemadeto anyvacant postofthecivilservice,theconcernedMinistrymustwritetothe Public Service Commission. (3)ThePublicServiceCommissionshall,ifsowrittentoit pursuanttoSub-section(2),recommendthepersonincludedinthe listarrangedinorderofmeritfortemporaryappointmentonthe basis of the requisition of the concerned Ministry. (4)TheconcernedMinistryshalltemporarilyappointthe personrecommendedpursuanttoSub-section(3)foraperiodnot exceeding six months. (5)TheconcernedMinistrymustgiveinformationof temporaryappointmentmadepursuanttoSub-section(4)tothe Ministry ofGeneralAdministration within seven days. (6)Ifanyonemakestemporary appointmentincontravention ofthisSection,thesalary,allowancesandamountsforother facilitiesearnedandreceivedbythecivilemployeesoappointed shallberealizedfromtheappointingoffice-bearerasgovernment dues. 12. Retentionoflien:Thecivilemployeeshallcontinuetohavelien over his/her post in the following circumstances: (a)Aslong as he/she continues to functionin that post;

Amended by the First Amendment. www.lawcommission.gov.np 17 www.lawcommission.gov.np (b)Untiltheperiodoftimeallowedfortheassumptionofcharge of another post, on being transferred to that post; (c)While he/she is on leave; (d)While he/she is under suspension; (e) Whilehe/sheisdeputedbyGovernmentofNepalon governmentalornon-governmentalbusinessorwhilehe/she is serving in any other post in an acting capacity. 13.Acting assignment: (1) If the post of any Head of Department or HeadofOfficefallsvacantortheemployeeholdingsuchpostgoes onleaveforaperiodexceedingFifteendaysorbecomessubjectto actionpursuanttotheprevailinglaw,acivilemployeeofthesame grade or ofone classlower post who has already become a potential candidateforpromotionmaybeassignedtoactinthatpostfora maximum period ofSix months, in order to perform the functions of thatpostforthetimebeing.Incaseswhereanyonehasbeenso assigned to actin any post, that person or anyother person shallnot be again assigned to act in that post. (2)Ifanyemployeeisassignedasactingincontraventionof Sub-section(1),thesalary,allowancesandamountsforother facilitiesearnedandreceivedbysuchemployeeduringhis/her holdingofthatpostshallberealizedasgovernmentduesfromthe office-bearer assigning him/her as acting. 14.Oath:Eachcivilemployeemust,beforeassuminghis/heroffice after being appointed for the first time, swear an oath as prescribed.

Amended by the First Amendment.

Amended by the Second Amendment. www.lawcommission.gov.np 18 www.lawcommission.gov.np

15. Postingofcivilemployee:(1)Thepostingofacivilemployee shallbemadebasedonhis/hereducationalqualifications,training and experience. Provided that, the placementin thepost ofgazettedfirst class ortheHeadofDepartmentshallbemadewiththeconsentofthe MinistryofGeneralAdministration.Ingivingsuchconsentforthe placementinsuchpost,theMinistryofGeneralAdministration shall,incoordinationwiththeconcernedMinistry,givetheconsent fortheplacementinthepostfromamongsttheemployeeswhohas leadership capacity, in addition to the said matters. (2)Inpostingortransferringanycivilemployeetothe prescribedHeadofDepartment,HeadofOfficeoranotherpost, GovernmentofNepalmaymakesuchpostingortransferafter concludingajobperformanceagreementwiththeconcernedoffice-bearer,subjecttothejobdescriptioncorrespondingtothe administrative job nature of the functions attached to that post. (3)Inordertoworkalongwiththeincumbentoffice-bearer holdingthepostofSecretaryofspecialclassofGovernmentof Nepal or post equivalent thereto and the post of Head of Department ofacentralbodyandhavehand-overandtake-overofcharge,a specialpostshall,ipsofacto,becreatedforFifteendays,and postingshallbemadepriortotheretirementoftheincumbent office-bearer. (4) Other provisions relating to posting shall be as prescribed.

16.Probationperiod:Whilemakingfreshappointmenttoany permanentpostofthecivilservice,suchappointmentshallbemade on probationfor a period ofSix monthsin the case of a female civil employee,andoneyear,inthecaseofamalecivilemployee.If

Amended by the Second Amendment. www.lawcommission.gov.np 19 www.lawcommission.gov.np his/herperformanceisnotsatisfactoryduringtheprobationperiod,his/herappointmentmaybecanceled.Theappointmentofacivil employeewhoseappointmenthasnotbeensocancelledshallbe deemedtohaveipsofactobeenconfirmedontheexpirationofthe probation period. Providedthat,anyemployeewhohasalreadycompletedthe probation period upon being once appointed permanently to a post in thecivilserviceisappointedtoanotherpostandobtainsthe dispatch letters shall not be required to undergo the probation period again. Explanation: For the purposesofproviso (3) ofClause (c) of Sub-section (1) ofSection 10 and thisSection, "civilService" alsoincludestheParliamentaryServiceandtheNepalHealth Service. 17.TenureofChiefSecretaryandSecretary:Thetenureofthe ChiefSecretaryandtheSecretaryshallbethreeandFiveyears, respectively. * ------------- Explanation:ForpurposesofthisSection,theterm "Secretary"meansacivilemployeeholdinganypostof special class. Chapter 4 Transfer and Promotion

18.Powertomaketransfer:(1)Thecivilemployeesshallbe transferredasperSub-section(3)inordertoprovidethem,inter alia,withexperienceofdifferentgeographicalregionsofthe * The proviso Omitted by the First Amendment.

Amended by the Second Amendment. www.lawcommission.gov.np 20 www.lawcommission.gov.np country;andtheAuthorityshallhavethepowerstomakesuch transfer. Provided that, (a)TheMinistryofGeneralAdministrationshall transferthecivilemployeesofoneMinistryor DepartmentsorOfficesthereundertoanother Ministry or Departments or Offices thereunder. (b)TheOfficeofFinancialComptrollerGeneral shallmaketransferoftheemployeesofthe accounts group under the administrative service. (2)Notwithstandinganythingcontainedelsewhereinthis Section,GovernmentofNepalshallmaketransferorpostingofthe gazettedspecialclassemployees,onrecommendationofthe committeechairedbytheMinisterforGeneralAdministration,and comprisingtheChiefSecretaryofGovernmentofNepalandthe Secretary attheMinistryofGeneralAdministrationasitsmembers. In cases where recommendation is to be made also for the transfer of theSecretaryattheMinistryofGeneralAdministration,the SecretaryattheOfficeofthePrimeMinisterandCouncilof Ministersshall,insteadoftheSecretaryattheMinistryofGeneral Administration,takepartatthemeetingofthatcommitteeasits member.(3)Whiletransferringthecivilemployee,otherthanthecivil employee who is holding the post rendering expert service and there isnopostandofficerelatingtohis/herservice,grouporsub-group anywhereelseatthelocallevelandthespecialclassandgazetted firstclassemployee,theconcernedAuthoritymustmaketransfer generallyonceayear,specifyingtheperiodinthetransferletteras follows, in accordance with the time schedule as prescribed: www.lawcommission.gov.np 21 www.lawcommission.gov.np (a)Transferofanemployeewhohasalreadyserved inanofficeinthegeographicalregionofclass "a"and"b"foraperiodofatleastoneandhalf yeartoanofficeinthegeographicalregionof class "c" and "d for at least two years, (b)Transferofanemployeewhohasalreadyserved inanofficeinthegeographicalregionofclass "b"and"c"foraperiodofatleasttwoyearsto anofficeinthegeographicalregionofclass"a" and "b" for at least two years, Explanation:ForpurposesofthisSub-section,"Oneyear"meansaperiodofcontinuous attendance of at least Two Hundred ThirtyThree days. (4) NotwithstandinganythingcontainedinSub-section(3),in thefollowingcircumstances,acivilemployeemay,priortothe expirationoftheperiodspecifiedinhis/hertransferletter,be transferred,withtheconsentoftheMinistryofGeneral Administration: (a)Wherethemedicalboardprescribedby GovernmentofNepalrecommendsthatanycivil employeeinserviceinanyplacehasbeen disabledandhis/hertreatment cannotbedonein that place, (b)Wherespecialresponsibilityistobeassignedto any civil employee, (c)Where departmental actionis to betaken against any civil employee, www.lawcommission.gov.np 22 www.lawcommission.gov.np (d)Whereitisnotappropriatetokeeponanycivil employee in the office where he/she is serving, (e)Where,becauseofthereductioninanyposition ofthecivilservice,anemployeeservinginthat positionbecomesredundant(Phajil) andthereis no situation where that employee can be adjusted even in any other office in the same District, (f)Wherenon-gazettedandclasslesscivil employeesaretobetransferredtosuchplaceas is convenient to their abode or adjacent thereto. (5)WhilemakingtransferpursuanttoSub-section(2),the civilemployeespouses,ifbothofthemareinthegovernment service, shall, tothe extent of availability ofvacant posts, be sent to the same District. (6)Incaseswherethereisnoofficeinthegeographical regionpursuanttoSub-section(3)wheretotransferistobemade respectivelyorthereisnoofficewithapostoftheconcerned service,grouporsub-grouportheemployeeservingthepostofthe officeinthegeographicalregionwheretotransferistobemadehas notcompletedtheprescribedserviceperiod,transfermaybemade toanofficeinthegeographicalregionwheretotheemployeehasto be transferred thereafter. (7)Notwithstandinganythingcontainedelsewhereinthis Section,nonon-gazettedandclasslesscivilemployeetobe appointedafterthecommencementofthisSub-sectionshallbe transferred to elsewhere until ten years, other than the offices within thesameZoneforwhichhe/shehasbeenrecommendedbythe Public Service Commission. www.lawcommission.gov.np 23 www.lawcommission.gov.np (8)Ifanycivilemployeeistransferredpriortotheexpiryof theperiodasreferredtointhisSectionowingtoanycircumstance otherthanthatwheredepartmentalactionhastobetaken,such amountasprescribedshallbeprovidedtosuchacivilemployeeto makearrangementsinthenewplaceexcepttheconditionofClause (c) of Sub-section (4). Providedthat,incaseswhereanyemployeeistransferredat his/herownrequestortransferredtoanyinstitutionwithinthe KathmanduValleyortoanyofficewithintheDistrictheadquarters of the same District, such an amount shall not be provided. (9)Notwithstandinganythingcontainedelsewhereinthis Section,incaseswhereanyemployeewhoisonstudyleaveoris under ipso facto suspension or is on leave for a period exceedingSix months or is deputed elsewhere for a period exceeding Three months ordeputedforspecialworksordeputedforanyspecialproject implementation has alienin a Districtlevel office, his/her lien shall beshiftedtoacentrallevelbodyinthespecialpost,withthe consent of the Ministry ofGeneralAdministration. (10)NotwithstandinganythingcontainedinSub-clause(a) and(c)ofSub-section(3),theMinistryofGeneralAdministration maytransferacivilemployeeofanyMinistryandDepartmentor OfficethereundertoanyotherMinistryandDepartmentorOffice thereunder. (11)Notwithstandinganythingcontainedelsewhereinthis Section,thenon-gazettedorclasslessemployeeshallnotbe transferredwithoutcompletionofthedurationspecifiedinthis Sectionexceptwheredepartmentalactionistobetakenora recommendationismadebythemedicalboardonthegroundof health or an applicationis made by the employee himself/herself. www.lawcommission.gov.np 24 www.lawcommission.gov.np (12)TheAuthorityshalltakedepartmentalactionagainstthe office-bearerwhomakestransferincontraventionofthisSection; andtheMinistryofGeneralAdministrationmaycancelsuch transfer.(13)Otherprovisionsrelatingtotransfershallbeas prescribed. 18A. Provisions relating to deputation: (1) A civil employee may be deputedtoanotherplacefromtheMinistry,Secretariat, Commission, Department or Office where he/she is serving only on thebusinessofthatbody.Suchdeputationshallnotbemadefora period exceeding three months a year. Providedthat,deputationmaybemadeonatraining,symposium etc. for a period more than that.

(2)While deputing any civil employee to a body which has no post of the civil service and to an approved temporary position or whilewithdrawingdeputationpriortotheexpiryofthedeputation period,theconsentoftheMinistryofGeneralAdministrationmust beobtained.TheperiodofsuchdeputationshallnotexceedOne year at a time. Providedthat,theconsentoftheMinistryofGeneral Administrationis not required for the deputation of the non-gazetted employee. (2a)Ifanyemployeehastobedeputedonworkssuchas election, population census, survey and mining and on a commission ofpermanentnatureforuptoOneyearatatime,theconcerned officeshallobtaintheconsentoftheconcernedbodyandthe Ministry ofGeneralAdministration. Inserted by the First Amendment.

Amended by the Second Amendment. Inserted by the Second Amendment. www.lawcommission.gov.np 25 www.lawcommission.gov.np (2b)Notwithstandinganythingcontainedelsewhereinthis Act,noemployeeservinginthepostoftheHeadofDepartmentor Head of Office of any office shall be deputed to anyother project or body by having the employee'slien over that post. (2c)Notwithstandinganythingcontainedelsewhereinthis Section,theMinistryofGeneralAdministrationmaydeputethe employeewhoselienisintheadditionalgroupoftheMinistryof GeneralAdministrationtoserveinanybody,similartohisorher serviceorgroup,andtheMinistryofGeneralAdministrationmay, withtheconsentoftheemployeeservinginstitutionandthe institutionreceivingtheemployeeondeputation,makeinter-departmentaldeputationofsuchanemployee,foratermnot exceedingThree months, in order to obtainthe expert service of any civil employee.(3) If any civil employee is deputed in contravention of

Sub-sections (1), (2) and (2a), the salary, allowances and the amounts for otherfacilitiesearnedandreceivedbythatcivilemployeeso deputedduringthatperiodshallberealizedfromthedeputing office-bearerasgovernmentdues,and departmentalactionshallbe taken against such office-bearer. (4)NotwithstandinganythingcontainedinthisSection,at thetimeoftransferoftheDistrictlevelofficestotheLocalBodies,GovernmentofNepalmaydeputethecivilemployeesservingin such District level offices. Inserted by the Second Amendment.

Amended by the Second Amendment. www.lawcommission.gov.np 26 www.lawcommission.gov.np (5) The lien of the employee deputed pursuant to Sub-section (4)shallbeintheMinistryoperatingtheemployeesservice,group or sub-group. (6)TheemployeesdeputedpursuanttoSub-section(4)may beeligibletobecandidatesforpromotiontotheirrespective previous service, group or sub-group and if such employees are non-gazettedemployees,theymaybeeligibletobepotentialcandidates for promotion to be made in the districts where they are serving.(7)Otherprovisionsrelatingtodeputationshallbeas prescribed.

18B.Restrictiononholdingwithoutentrustingresponsibility:(1) Nocivilemployeeshallbeheldwithoutentrustingtohim/herthe responsibilityattachedtohis/herpostforaperiodexceedingtwo months, except in the following circumstances: (a)Where he/she is on a longleave, (b)Where he/she is suspended, (c)Wherehe/sheistoberetainedonthelienpost owing to his/her deputation elsewhere, (2)Ifanycivilemployeeisheldwithoutentrustingto him/hertheresponsibilityattachedtohis/herpostincontravention ofSub-section(1),departmentalactionshallbetakenagainstthe office-bearerwhoisobligedtoentrusttheresponsibilityto,such employee and have him/her perform such responsibility. 18C. Acts to be completed in time: (1)Theconcernedbodymust completetheactofmakingadjustmentrequiredtobemadeunder Inserted by the Second Amendment

Amended by the Second Amendment. Inserted by the First Amendment.

www.lawcommission.gov.np 27 www.lawcommission.gov.np thisActonappointment,transfer,deputationandactingafterthe commencementofthisActwithintwomonthsandgiveinformation thereof to the Ministry ofGeneral Administration. (2) If the concerned body fails to carry out that act within the period of time referred to in Sub-section (1), the Ministry ofGeneral Administration shall carry out it immediately. 18D.Additionalgroup:(1)Notwithstandinganythingcontained elsewhereinthisAct,thereshallbeanadditionalgroupinthe Ministry ofGeneralAdministration. (2)Thelienofthecivilemployeesbeingredundant(Phajil) inanyofficeofGovernmentofNepalshallremaininthegroupas referred to in Sub-section (1). (3)Whileholdinganycivilemployeeintheadditionalgroup for a period exceeding Two months, such civil employee shall beso heldin a manner not to be contrary to Section 18B. (4)Otherprovisionsrelatingtotheadditionalgroupshallbe as prescribed. 18E.Maintenanceofrecordsofpunishmentimposedoncivil employees:(1)TheMinistryofGeneralAdministrationandthe concernedbodymustmaintaintherecordsofpunishmentimposed on the civil employees. (2)TherecordsmaintainedinaccordancewithSub-section (1)mustbetakenasthegroundwhilepostingastheHeadof Department,promoting,designatingasacting,assigningthe responsibilityattachedtothepostofheadofanybody,making performanceevaluationandprovidingthecivilserviceprizeand other career development opportunity, during the following period: Inserted by the Second Amendment. www.lawcommission.gov.np 28 www.lawcommission.gov.np (a)In the event of censure, during the period of One year from the date of censure, (b)In the event of suspension, during that period, (c)In the event of withholding of promotion, during the period of such withholding, (d)Intheeventofwithholdingofsalaryincrement, during the period of such withholding. 18F.Leadershipevaluation:Provisionsrelatingtotheevaluationof leadership of the civil employee ofgazetted first class or above shall be as prescribed.

19.Promotion: (1) While making promotion to thegazetted post of the othercivilservices,exceptthegazettedpostofNepalJudicial Service,itshallbemadeontherecommendationofthepromotion committee as referred to in Section 20. (2) Notwithstanding anything contained elsewhere in thisAct, promotiontothepostofgazettedspecialclassshallbemadeas follows: (a)GovernmentofNepalshall,whilemaking promotiontothepostofChiefSecretaryofthe gazettedspecialclass,makepromotionby makingselectiononthebasisofseniorityand workefficiencyfromamongsttheincumbent Secretaries.

(b)Thepromotioncommitteeshall,totheextentof availability,recommendthosecandidateswho havesecuredthehighestmarksonthework

Amended by the First Amendment.

Amended by the Second Amendment. www.lawcommission.gov.np 29 www.lawcommission.gov.np performanceevaluation,fromamongstthe potentialcandidates,inanumberthatisthree times higher than the number of vacant posts, for promotiontothevacantpostsofSecretaryof gazettedspecialclassorequivalentthereto;and GovernmentofNepalshallpromotesuch candidate,fromamongstthecandidatesso recommended,asitmayholdappropriateonthe basis of leadership capacity and work efficiency. (c)Inorderforanygazettedfirstclassemployeeto be a potential candidatefor thepost ofSecretary orspecialclasspostequivalentthereto,such employeemustalsohavepassedsuchahigh levelmanagementtrainingasprescribedby Government of Nepal.Providedthat,thisprovisionshallnotbe applicabletoanypromotiontobemadewithin oneyearafterthecommencementofthis Section. (d)Incountingtheworkperformanceevaluation pursuanttoClause(b)forthepromotiontothe specialclass,theworkperformanceevaluation ofsuchyearsofminimumserviceperiodas required for promotion shall be counted. Providedthat,whilemakingpromotion withinthelastdayofthemonthofKartikofthe year2064afterthecommencementofthis Section, promotion shall be made on the basis of Inserted by the Second Amendment. www.lawcommission.gov.np 30 www.lawcommission.gov.np theworkperformanceevaluationofthelast Threeyearsinthecaseofwomen, Aadibashi/Janjati,Madhesi,Dalit,disabled employeesandemployeespermanentlyresiding inbackwardregionandthatofthelastFour years in the case of the other employees.(e)Actionforpromotionshallbecarriedouttwice in a year, One within the month of Poush and the otherwithinthemonthofAshadmonth,each year. 20.Promotioncommittee:(1)Thereshallbeapromotioncommittee asfollowstomakerecommendationforpromotiontotheother gazettedpostofthecivilservice,exceptforpromotiontothe gazettedpostofNepalJudicialServiceandforpromotionfrom the non-gazetted post to the gazetted post: (a)ChairpersonofthePublicService CommissionorMemberofthePublic ServiceCommissiondesignatedby him/her - Chairperson (b)MemberofthePublicService Commissiondesignatedbythe ChairpersonofthePublicService Commission- Member (c)Chief Secretary- Member (d)Expertintheconcernedsubject nominatedbythePublicService Commission- Member Inserted by the Second Amendment. Inserted by the First Amendment. www.lawcommission.gov.np 31 www.lawcommission.gov.np (e)SecretaryattheMinistryofGeneral Administration- Member secretary (1a)Thereshallbeapromotioncommitteeasfollows,to make recommendation for promotion to the gazetted third class from the non-gazette first class: (a)MemberofthePublicService Commissiondesignatedbythe ChairpersonofthePublicService Commission-Chairperson (b)SecretaryatthePublicService Commission-Member (c)SecretaryattheMinistryofGeneral Administration-Member (d)Expertintheconcernedsubject nominatedbytheChairpersonofthe Public Service Commission-Member (e)SecretaryattheMinistryrelatingto Service,GrouporSub-groupor GazettedFirstClassOfficerdesignated by him/her-Member-Secretary (1b)Thesecretariatofthepromotioncommitteereferredto inSub-section(1a)shallbeattheMinistryoperatingtheservice, group or sub-group. (2)Thereshallbeapromotioncommittee,asprescribed,to make recommendation forpromotion to the non-gazetted post of the civil service. Inserted by the Second Amendment. www.lawcommission.gov.np 32 www.lawcommission.gov.np (3)Theprocedurestobefollowedbythepromotion committeetomakerecommendationforpromotionofthecivil employees shall be as prescribed.

(4)Thepromotioncommitteemust,whilepublishinga promotionnamelist,alsopublishthemarksobtainedbythe potential candidates who have filled up the forms for promotion. (4a)Thepromotioncommitteeshallpublishtheresultsof promotionwithinfourmonthsfromthelastdateofsubmissionof application forms. (5)Thepromotioncommitteemustprepareanannualplan of operations and carry out its functions as per that plan. 20A.Specialprovisionsrelatingtopromotion:(1)Notwithstanding anythingcontainedelsewhereinthisAct,ifanycivilemployeeof the gazetted

first class or below than that holdingthe same post for atleastFifteenyearshasOnemonthlefttogetretirementpursuant to Section 33, such employee shall be promoted to one

class higher post. (2) Notwithstanding anything contained elsewhere in thisAct, ifanycivilemployeeofthegazetted

firstclassorbelowthanthat holdingthesamepostforatleastFifteenyearsintendstohave voluntaryretirementpursuanttoSection35andmakesan applicationtherefor,suchemployeeshallbegrantedretirementby promoting him/her to One

class higher post. (3)Aspecialpostshallipsofactobecreatedtomake promotion pursuanttoSub-section (1) or (2) and that post shall ipso

Amended by the Second Amendment. Inserted by the First Amendment.

www.lawcommission.gov.np 33 www.lawcommission.gov.np factolapseupontheretirementofsuchacivilemployeefrom service. (4)Notwithstandinganythingcontainedelsewhereinthis Section,anemployeewhodiesafterthecompletingtheperiodas referredtointhisSectioninthesamepost,thepensionandother facilitiespayabletoonelevelhigherpostshallbeprovidedtothe family of such an employee. (5)Notwithstandinganythingcontainedelsewhereinthis Section,anyemployeesofgazettedfirstandsecondclassholding thesamepostforatleastfifteenyearswishtotakeretirementwith promotion,suchemployeesshallbegrantedretirementby promoting them to one class higher post.

21.Minimumserviceperiodandeducationalqualifications required to be candidate for promotion:

(1) Inordertobea candidateforpromotion,onemustpossesstheeducational qualificationsasprescribedforthepostthatisOneclassbelowthe classoftheposttowhichpromotionismadeandhavecompleted the minimum service period as follows: (a) Three years for a non-gazetted post,(b)Five years for a gazetted post. (2)Notwithstanding anything containedinSub-section (1), eventhoughany women,Adi wasi/Janjati,Madhesi,Dalit,Disable andpermanentlyresidinginthebackwardarea civilemployeehasa serviceperiodthatistheabove-mentionedserviceperiodlessone year, she shall be a potential candidate for promotion. Inserted by the Second Amendment

Amended by the First Amendment

Amended by the Second Amendment. www.lawcommission.gov.np 34 www.lawcommission.gov.np 22.Ineligibilityforbeingpotentialcandidateforpromotion: NotwithstandinganythingcontainedinSection21,acivilemployee shallnotbeeligibletobeapotentialcandidateforpromotioninthe following circumstances and during the following period: (a)In the event of suspension, during the period of suspension, (b)In the event of withholding of promotion, during the period of withholding, (c) Intheeventofwithholdingofincrementinsalary,duringthe period of withholding, (d)During the period of five years after the date of changein the serviceorgroupinthecaseofanemployeewhohasso changedtheserviceorgrouppursuanttoSection26andafter thechangeintheserviceorgroupinthecaseofanemployee whohasgotsuchachangeuponanapplicationmadeby himself/herself.22A.Withholdingandsanctionofpromotionalappointment:If anycivilemployeeissuspendedorhis/herappointmentorsalary incrementiswithheldafterhe/shehasbeenrecommendedfor promotionbutbeforehe/shegetspromotionalappointment,his/her promotionalappointmentshallthenbewithheldduringthesaid period;andintheeventofhis/heracquittalofthesuspensionor after the expire of the period of withholding, he/she shall begranted appointment and only seniority shall be maintained as if he/she were notsuspendedorhis/herpromotionorsalaryincrementwerenot withheld. 23. Inserted by the second Amendment. Inserted by the First Amendment. Repealed by the First Amendment. www.lawcommission.gov.np 35 www.lawcommission.gov.np

24.Criteria for promotion on ground of work efficiency: (1) The promotioncommitteeshallrecommendacivilemployeefor promotion based on the total marks secured for the work efficiency. (2)Inevaluatingtheworkefficiencyofthecivilemployee,a maximum of 100 marks shall be granted as follows: (a)For work performance evaluation-Forty marks (b)For seniority- Thirty marks (c)For educational qualifications- Twelve marks (d)Forserviceingeographical region -Sixteen marks (e)For training- Two marks (3)Incalculatingthemarksfortheworkperformance evaluationofapotentialcandidate,themarksshallbecalculated basedonthelastdayofAshad,andincalculatingtheothermarks, themarkssecuredbythedeadlineformakingapplicationfor promotion shall be calculated. 24A.Evaluationofworkperformance:(1)Theworkperformance evaluationformasprescribedshallbeusedtoevaluatethework performance of civil employee. (2)Thedistributionofthetotalmarksforthework performance evaluation of civil employee shall be as follows: (a)Maximum marks that may begranted by the supervisor -Twentyfive

Amended by the Second Amendment. Inserted by the First Amendment. www.lawcommission.gov.np 36 www.lawcommission.gov.np marks (b)Maximum marks that may begranted by the reviewer -Ten marks (c)Maximum marks that may begranted by the review committee -Five marks (3)Thesupervisor,reviewerandreviewcommitteemust, whilegrantingmarksfortheworkperformanceofacivilemployee, grant marks in accord with the criteria mentionedin this Section and in the work performance evaluation form.

(4)Theworkperformanceevaluationofthegazettedcivil employeeshallbecarriedoutonasemi-annual(halfyearly)and annualbasisandthatofthenon-gazettedemployeeonanannual basis.

(5)Incarryingouttheworkperformanceevaluationona semi-annualbasispursuanttoSub-section(4),theconcerned gazettedemployeemustfilluptheforminduplicateinthe prescribedformat,indicatingthespecifiedfunctions,discharged functions,functionswhichcouldnotbecompletedandreasonsfor thesameandsubmitittothesupervisorwithinSevendaysafterthe expiryofthatperiod.Thesupervisormustevaluatetheformso submitted,mentionfeedbackstobeprovidedinthespecifiedspace oftheformandreturnacopytotheconcernedemployeewithin anotherSevendays.Theannualworkperformanceevaluationform mustbeevaluatedbasedoneveryworkperformanceevaluation formfilleduponasemi-annualbasis.TheAuthoritymaytake departmentalactionagainsttheemployeewhofailstofillupthe

Amended by the Second Amendment.

www.lawcommission.gov.np 37 www.lawcommission.gov.np semi-annual work performance evaluation form in the specified time andagainstthesupervisorwhofailstoexamineitandprovide feedbacks.

(6)Inrespectoftheworkperformanceevaluationtobe carriedoutonanannualbasis,theconcernedHeadofOfficeand HeadofDepartmentmust,inthecaseofthenon-gazettedand classlessemployee,carryoutorcausetobecarriedoutevaluation within the specifiedperiod, prepare itintriplicate, send a copy each tothePublicServiceCommissionandthepromotioncommittee secretariatandretaintheothercopyintheconcernedoffice.Inthe caseofgazettedcivilemployee,theSecretaryattheconcerned Ministry, Secretariat, Commission or central body must carry out, or causetobecarriedout,evaluationwithinthespecifiedperiod,prepareitintriplicate,sendacopyeachtothePublicService Commissionandthepromotioncommitteesecretariatandretainthe othercopyintheconcernedMinistry,Secretariat,Commissionor centralbody.Eachbodycarryingoutworkperformanceevaluation must publish a notice, also containing a name list sent to the body to which it has to submit theform evaluated byit within the prescribed period, on the notice board of its office within seven days. (6a)Eachcivilemployeemustfilluphis/herwork performanceevaluationformandregisteritwiththeconcerned officewithintheprescribedperiodoftime.Iftheconcerned employee fails to registerit within such period of time and makes an application,accompaniedbyreasonablereasonstherefor,forthe extensionoftimelimit,thesupervisormay,ifhe/shethinksthe reasonsmentionedintheapplicationtobereasonable,extendthe timelimitforaperiodnotexceedingfifteendaysafterthedateof

Amended by the Second Amendment. Inserted by the Second Amendment. www.lawcommission.gov.np 38 www.lawcommission.gov.np expiryoftheprescribedperiodoftime.Thepromotioncommittee shallsubtractonemarkfromthetotalmarksforthework performance evaluation form registered within the extension time of that fiscal year. Providedthat,ifanyemployeehastogoforaforeign training,workshoporstudytourduringtheperiodoffillingupthe workperformanceevaluationform,theemployeehastofillupthe workperformanceevaluationformandregisteritwiththe concernedofficepriortomakesuchdeparture.Thework performance evaluation form so registered shall be evaluated asifit were registered with the specified time. (6b)Departmentalactionshallbetakenagainsttheoffice-bearerwhodoesnotevaluate,withintheprescribedperiodoftime, theworkperformanceevaluationformfilledandregisteredbythe civil employee in time. (6c) If, after the review committee has carried out the annual workperformanceevaluationtobecarriedouteachyear,the concernedemployeemakesanapplicationforinformationofthe totalmarksofworkperformanceevaluationthathe/shehassecured inthatyear,thereviewcommitteesecretariatmustgivesuch information. Providedthat,informationofthemarksgivenbythereview committee shall not be given. (6d)AfterreceivinginformationpursuanttoSub-section (6c),ifanyemployeeisnotsatisfiedwiththeevaluationmadeby thesupervisororreviewermaymakeacomplaint,accompaniedby thesolidgroundandreasonforsuchdissatisfaction,tothe Inserted by the Second Amendment. www.lawcommission.gov.np 39 www.lawcommission.gov.np prescribedauthoritywithinsevendays.Whereacomplaintisso made,suchauthorityshallconductnecessaryinvestigation,in consultationwiththeconcernedsupervisorandreviewer,andmay, ifsorequired,amend,asprescribed,themarksobtainedinsuchan evaluation form. (7)IfthesupervisororthereviewergrantsmorethanNinety FivepercentorlessthanSeventyFivepercentmarksforthework performanceevaluationtobecarriedoutannually,he/shemustset out clear reasons therefor; and where he/she grants less than Seventy Fivepercentmarks,he/shemustinformtheconcernedemployee thereofandsubmitittothereviewcommittee,alongwiththe reactions,ifany,madebysuchemployee.Thereviewcommittee may,ifitisnotsatisfiedwiththeevaluationofthework performancecarriedoutbythesupervisororthereviewerorby both,returnit,alsosettingouttheclearreasonstherefor.Incases where it is so returned, the concerned evaluator must reevaluate it or setoutjustifiablereasonswhyitisnotnecessarytoamendthe evaluation carried out previously and forward it accordingly. (8)Whilecalculatingmarksforpurposesofwork performanceevaluation,themarksshallbecalculatedonthebasis oftheaveragefigureoftheworkperformanceevaluationformof suchlastyearastheserviceforwhichisrequiredtobecomea potential candidate for promotion. Provided that:

(1) Marksduefortheworkperformanceevaluation for the period of training and study undergone or of the period of suspension where the suspension ofanemployeehasbeenreleasedshallbe grantedin proportionof the marks secured in the

Amended by the Second Amendment. www.lawcommission.gov.np 40 www.lawcommission.gov.np yearimmediatelyprecedingthedeparturefor suchstudyortrainingorprecedingsuch suspension.

(2)Thepotentialcandidacyshallbecalculatedonly bydeductingtheperiodofextra-ordinaryleave undergone; and the work performance evaluation formshallnotbefilledupfortheperiodofsuch leave.Theworkperformanceevaluationofthe subsequentperiodshallbecalculatedafter deductingtheperiodofextra-ordinaryleave undergone,fortheserviceperiodofsuchyears asrequiredtobeapotentialcandidatefor promotion. (9)

----------------- (10)Otherprovisionsrelatingtotheworkperformance evaluation shall be as prescribed.

24B.Evaluationofseniority:Whilegrantingtothecivilemployee marksforseniority,amaximumofthirtymarksshallbegrantedas follows: (a) Attherateof3.75marksforeachyearofserviceinthepost of non-gazetted third and second class, (b)Attherateof3marksforeachyearofserviceinthepostof non-gazetted first class, (c)At the rate of 2.5 marks for each year of service in the post of gazetted third and second class. Provided that-

Deleted by the Second Amendment. www.lawcommission.gov.np 41 www.lawcommission.gov.np (1)Whilecalculatingmarksforseniority,marks shallbecalculatedonaproportionalbasisfora periodofmorethanOneyearbyafewmonths or days. (2)ForpurposesofthisClause,nomarksshallbe grantedfortheperiodofabsenceorextra-ordinary leave undergone.

24C.Categorizationofgeographicalregions:(1)Whilegranting markstothecivilemployeeforhis/herexperienceofworkin differentgeographicalregions,thedifferentgeographicalregionsof the country shall be classifiedintofour categoriesviz. 'a','b', 'c' and 'd', respectively, and marks shall begranted asfollows notin excess ofSixteenmarksfortheworkexperienceinoneormorecategories thereof: (a)Forthepostofnon-gazettedthirdandsecond class- (1)Attherateof4marksforeachyearof service in category 'a', (2)Attherateof3.25marksforeachyearof service in category 'b', (3)Attherateof2.50marksforeachyearof service in category 'c', (4)Attherateof2markforeachyearof service in category 'd'. (b)For the post of non gazetted first class- (1)Attherateof4marksforeachyearof service in category 'a',

Amended by the Second Amendment. www.lawcommission.gov.np 42 www.lawcommission.gov.np (2)Attherateof3.25marksforeachyearof service in category 'b', (3)Attherateof2.50marksforeachyearof service in category 'c', (4)Attherateof1.50markforeachyearof service in category 'd'. (c)For the post of gazetted third and second class- (1)Attherateof4marksforeachyearof service in category 'a', (2)Attherateof3.25marksforeachyearof service in category 'b', (3)Attherateof2.50marksforeachyearof service in category 'c', (4)Attherateof1.25markforeachyearof service in category 'd'. (2)NotwithstandinganythingcontainedinSub-section(1), themarksalreadysecuredbyanycivilemployeeforgeographical regionatthetimeofcommencementofthisSectionshallnot decrease. (3)ForpurposesofSub-section(1),thedescriptionof different geographical regions shall be as prescribed. (4) No marks of anyonegeographical region shall begranted unlessanduntilanyemployeemakescontinuousofficeattendance foratleastTwoHundredThirtyThreedaysinthatregion.Fora periodmorethanTwoHundredThirtyThreedays,marksofthe samegeographicalregionshallbegrantedprorata;andmarks equivalenttothatofcategory'd'shallbegrantedforaperiodless than that irrespective of thegeographical region where the employee www.lawcommission.gov.np 43 www.lawcommission.gov.np hasserved.Themarksobtainablefortheserviceingeographical regionshallbecalculatedonlyifthemarkshavebeenobtainedin thepostthatisoneclasslowerthanthe classtowhichpromotionis to be made. (5)Themarksequivalenttothatofcategory'd'shallbe grantedtothecivilemployeewhoservesinaNepaleseDiplomatic Missionoranyotherofficesituatedaboardandwhogoeson deputation for a study leave orforeign training. 24D.Evaluationofeducationalqualificationsandtraining:

(1) Whilegrantingmarkstothecivilemployeesforeducational qualifications,alumpsumoftwelvemarksshallbegrantedforthe minimumeducationalqualificationsrequiredtojoinanypostofthe civilservice and additional educational degree, whichis higher than the minimum educational qualifications andin a subject related with the service, group or sub-group. Both marks shall begranted evenif theemployeehasobtainedonlytheeducationqualificationthatis higher then the minimum required educational qualification. Number Educational Qualification (Title) First class Second class Third class (a)FortheMinimumeducational qualificationasrequiredforthe entry of service 98.758.50 (b)Fortheanyoneadditional educationalqualificationorthe 32.752.50 Inserted by the First Amendment.

Amended by the Second Amendment. www.lawcommission.gov.np 44 www.lawcommission.gov.np concernedsubjecthigherthan theminimumeducational qualificationfortheentryinto service. (2)

----------

(3) Except the minimum educational qualification prescribed forthepostsofthegazettesecondandfirstclasses,tobefilledup throughopencompetitionpursuanttoClauses(f)and(g)ofSub-section(1)ofSection7,theminimumeducationalqualification prescribedfortheentryintothegazettethirdclassserviceshallbe deemedtobetheminimumeducationalqualificationalsoforthe promotion to the posts higher than gazetted second class. (4)

----------

(5)Forthein-servicetraining,2marks,1.75marksand1.5 marksshallbegrantedforthefirst,secondandthirddivision,respectively. (6)Whilegrantingmarkstothecivilemployeefortraining,marksshallbegrantedforanin-servicetrainingofaperiodofone monthormore,inasubjectrelatedwiththeservice.Incalculating marksforthetraining,themarksshallbecalculatedonlyforthat classwhileinwhichclasshe/shehasbeennominatedforthe training. Explanation:Onemonthtrainingshallmeanatrainingofa period of thirty working days or more.

Deleted by the Second Amendment.

Amended by the Second Amendment.

Inserted by the Second Amendment. www.lawcommission.gov.np 45 www.lawcommission.gov.np (7)Thecivilemployeeshallsubmitcertifiedcopiesofthe educationalqualificationsandthein-servicetraining.Nomarks shall be granted therefor if he/she fails to submit them. (8)Whethertheeducationalqualificationsubmittedbya civilemployeealongwiththeapplicationforthepurposeof promotionisrelatedwiththeservice,groupandsub-groupornot shallbeasdecidedbytheequivalencydeterminationcommitteeas prescribed.Iftheequivalencyoftheeducationalqualification submitted along with the applicationfor the purpose of promotionis madepriortoadatebeforetheholdingofthemeetingofthe promotioncommittee,themarksofsucheducationalqualification shall be counted for promotion. (9)Provisionsrelatingtotraininginstitutionsandtraining standardsshallbeasprescribedbyMinistryofGeneral Administration,incoordinationwiththeMinistryoperatingthe service, group and sub-group. 24D1.Specialprovisionofpromotionbyevaluationofwork performanceandexperience:(1)Notwithstandinganything containedelsewhereinthisAct,thecivilemployeeshallbe promoteduptooneclass,uponhavingcompletedthefollowing serviceperiodinthefollowingclass,andobtainedtheabove educational qualification than prescribed educational qualification at the earlier time of entry orgroup division or after the entry orgroup division: (a)Non-gazetted Second Class-Ten years (b)Non-gazetted First Class-Twelve years Inserted by the Second Amendment. www.lawcommission.gov.np 46 www.lawcommission.gov.np (c)Gazetted Third Class-Fifteen years (d)Gazetted Second Class-Eighteen years (2)NotwithstandinganythingcontainedinSub-section(1), those civil employees shallbe promoted up to one class upon having completed the service period of Eighteen, Fifteen and Thirteen years ormoreinthepermanentpostofthesameclassofgazettedthird class,non-gazettedsecondclassandhavingtheeducational qualificationandobtainedtheminimumeducationalqualificationof theprescribedsubjectatthetimeofentryofserviceorgroup division of the concerned service, group or sub-group. (3)Thefollowingconditionsshallhavetobefulfilledforthe promotion pursuant to sub-sections (1) and (2) (a)NotbeingsubjecttoactionpursuanttoSection 22; (b)Havingobtainedthemarksaverageofninety percentormoreintheperformanceeducationof last three years.(4)Thereshallbeapromotioncommitteeasfollowstomake recommendationforpromotionpursuanttosub-sections(1) and(2) exceptthepostofgazettedpostofNepalJudicialService,andthe promotionofgazettedpostofNepalJudicialServiceshallbe conducted by the Judicial Commission. (a)MemberofthePublic ServiceCommissiondesignatedbythe chairpersonofthePublic Service Commission-Chairperson www.lawcommission.gov.np 47 www.lawcommission.gov.np (b)SecretaryattheMinistryor Institutionwherethe employee is working-Member (c)SecretaryattheMinistryof GeneralAdministrationor gazettedfirstclassofficerof theministrydesignatedby him/her-Member Explanation:TheSecretaryoftheOfficeofthePrime MinisterandCouncilofMinisterswillbethememberina conditionofthepromotionoftheemployeeofMinistryof GeneralAdministration. (5)ThepromotionCommitteeSecretariatpursuanttoSub-section (4) shall be at the Ministry or Institution where the employee worked as candidate for the promotion. (6) The special post of concerned service, group, sub-group of aboveclassipsofactoattheemployeeworkingofficeforthe promotion pursuant to Sub-section (1) or (2) and the Civil Employee RecordOfficeshallregisterofsuchpostfromthedateofthe commencementofpromotionaftertheconcernedinstitutionprovide promotion. (7)Thepositionshallipsofactolapseiftheemployeeis promoted, pursuant to Sub-section (6), gets retirement by any reason orispromotedtoabovepostoradjustedtotheregisteredpostand the post shall i pso facto be settled as the earlier post before the post ofhis/herpromotion,andtheCivilEmployeesRecordOfficeshall maintain the records of such post accordingly. (8) The civil employee promoted for the special post pursuant toSub-section(6)shallhavetoconductworkofthepostwhere www.lawcommission.gov.np 48 www.lawcommission.gov.np he/sheworkbeforethepromotionexceptinthecaseofadjustment pursuant to Sub-section (7). Providedthat,theseniorityoftheemployeepromotedasper thisSectionshallbecountedaspromotedpostandshalleligiblefor thecompetitionoftheabovepostofaboveclassthenpromoted class. (9) The transfer of the employee promoted as per thisSection shallbewiththespecialpostcreatedasperthepromotionofthis SectionofotherinstitutionuntiltheadjustmentpursuanttoSub-section (7). (10)Notwithstandinganythingcontainedelsewhereinthis Act,incaseswheretheemployeeofthesameclassofoneoffice promotedasperthisSectionandmightbetheofficechiefpost,the senior employee among such class employee worked as office chief. (11)Notwithstandinganythingcontainedelsewhereinthis Act, the promotion proceeding work performance evaluation shall be conductedbeforeandthenaftertherecommendationofpromotion accordingtothisSectiontheconducedexceptthefirsttimeofthe commencement of thisAct. (12)Notwithstandingcontainedanythingelsewhereinthis Section, the promotion provision of thisSection shall not commence for the layer increase. (13)Notwithstandinganythingcontainedelsewhereinthis Section,noadverseeffectshallbemadetotheprovisionofopen competition by promotion pursuant to this Section. (14)Theproceduresforinvitingapplicationsforpromotion byevaluationofworkperformanceandexperience,result publicationandduration,claimofpromotionandadjustmentof www.lawcommission.gov.np 49 www.lawcommission.gov.np promotedemployeesandotherrelevantprovisionsshallbeas prescribed.24D2.Provisionrelatingtolayerupgradeofclasslessemployee: (1)The layer of the classless post shall be as follows: (a)First layer, (b)Second layer, (c)Thirdlayer, (d)Fourthlayer, (e)Fifth layer. (2)Theemployeewhoisfirstlyappointedtotheclassless post shall be maintained into the firstlayer. (3)Thecompetentauthorityshallupgradeasfollowsthe classlessemployeeswhoserecordsofpunishmenthavenotbeen maintained pursuant to Section 18E. (a)SecondlayerhavingtheserviceperiodofFive year or more and less than Ten years. (b) ThirdlayerhavingtheserviceperiodofTen year or more and less than Fifteen years. (c)FourthlayerhavingtheserviceperiodofFifteen year or more and less than Twenty years. (d)FifthlayerhavingtheserviceperiodofTwenty year or more. (4)ThepayscaleofthelayerpursuanttoSub-section(3) shall be as prescribed by the Government of Nepal. (5)Theotherprovisionsrelatingtoupgradationshallbeas prescribed. Inserted by the Second Amendment. www.lawcommission.gov.np 50 www.lawcommission.gov.np

24E. Sheet roll/personal details to be maintained: (1) It shall be the responsibilityoftheconcernedHeadofDepartmentorHeadof Officetomaintainaccuratelythesheetroll/personaldetailsofthe civilemployeeservinginhis/heroffice.Itshallbetheobligationof theconcernedemployeetoupdate,orcausetobeupdated,his/her sheet roll/personal details. (2)Ifthecivilemployeewhohasalreadybeenapotential candidate for promotionfails to submit the application form because of his/her staying abroad in the course of a governmental business or studyordeputationoroccurrenceofanaturalcalamityor circumstancebeyondcontrol,theconcernedHeadofDepartmentor HeadofOfficemustforwardthedetailsofsuchemployeetothe office publishing a notice for promotion, within the time-limit of the noticeforpromotion.Thepromotioncommitteeshallsettleactsof promotion based on the details so forwarded. (3)Ifitisprovedthatanycandidatehasmentionedfalse detailsinthepromotionapplicationform,departmentalactionshall be taken against such candidate. 24F.Complaintonpromotion:(1)Theconcernedcivilemployee, whoisnotsatisfiedwiththepromotionrecommendationmadeby thepromotioncommitteepursuanttoSection20,mayfilea complaintwiththePublicServiceCommissionwithinThirtyFive daysfromthedateofsuchrecommendation;andthecomplaintso filed shall be settled withinSixty days after the date of expiry of the time limit for filing complaint. (2)If,followingthesettlementofacomplaintfiledpursuant toSub-section(1),thepromotionname-listpreviouslypublishedis

Amended by the Second Amendment. Inserted by the First Amendment. www.lawcommission.gov.np 51 www.lawcommission.gov.np tobeamended,thecomplainthearingofficialshallgiveanotice thereof to the promotion committee. (3)If,whileexaminingacomplaintpursuanttoSub-section (1),itappearsthaterroneousevaluationhasbeencarriedout knowingly, the Public Service Commission may warn the evaluator. (4)IfacomplaintfiledpursuanttoSub-section(1)isheldto befalse,twomarksandthreemarksofsuchacomplainantshallbe deductedonthepromotiontobemadefollowingthecomplaint,for the complaint made for the first and second time, respectively. (5) A notice ofthe action taken pursuantto Sub-section (3) or (4)mustbegiventothepromotioncommitteesecretariat,theoffice wheretheconcernedemployeeisinserviceandtotheconcerned employee, as well. (6)Otherprovisionsoncomplaintonpromotionshallbeas prescribed. 25.Alterationinconditionsofpromotion:Inmakingany amendmenttoSections21,22,

24,24A,24B,24Cand24Dorthe Rulesframedthereunder,provisionshallbemadesothatsuch amendmentshallcomeintoforceonlyonadateafterOneyearof such amendment.

26.Changeofservice,grouporsub-group:If,Governmentof Nepalrequiresanemployeewithanyspecialqualificationsinany classofanyservice,grouporsub-groupofthecivilservice,and given that the post cannot be fulfilled by transfer or promotion made withinthatservice,grouporsub-group,theposthastobefulfilled bymakingachangeinservicefromanothercivilservice,groupor sub-group,GovernmentofNepalmaychangetheservice,groupor

Amended by the First Amendment

Amended by the Second Amendment. www.lawcommission.gov.np 52 www.lawcommission.gov.np sub-groupoftheemployeeselectedthroughacompetitive examinationamongthecivilemployeesofthesameclass,having possessedthequalificationsspecifiedinanadvertisementdoneby the Public Service Commission on request ofGovernment of Nepal. Providedthat,incaseswherethepositioniscutoffbecause anycivilservicepostofanybodyoftheGovernmentofNepalhas beenredundantandtheemployeeinserviceinsuchpositionhasto betransferredtoanotherservice,grouporsub-groupgiventhatthe postoftheservice,group,sub-groupandclasssocutoffisnot vacantinanyotherbodynordoessuchpostfallvacantevenuntil Oneyear,nothingcontainedinthisSectionshallbedeemedto preventGovernmentofNepalfromgroupingintoanotherservice, grouporsub-group,inconsultationwiththePublicService Commission. Chapter 5 Salary, Allowance, Dashain Expenses and Other Facilities 27.Salaryandallowance:(1)Acivilemployeeshallbeentitledto salary and allowance from the day of assumption of his/her post. (1a)Thereshallbeasalaryandallowancereview committeeasfollows,soastoreviewthesalary,allowanceand other facilities of the civil employee: (a)Chief Secretary of the Governmentof Nepal -Chairperson (b)Secretary, Ministry of Finance-Member (c)SecretaryMinistryofGeneral Inserted by the Second Amendment. www.lawcommission.gov.np 53 www.lawcommission.gov.np Administration-Member (1b)Thesalaryandallowancereviewcommitteeshall,each year,recommendtotheGovernmentofNepaladearallowance basedontheconsumerpriceindex.Thecommitteeshall,inevery threeyears,reviewthesalary,allowanceandotherfacilities,based on,interalia,therevenueincreaserate,totalnumberofpositions and the dear allowance provided based onthe priceindexin thelast three years. The committee may set other procedures on its own.(1c)ThecommitteereferredtoinSub-section(1a)may constituteasub-committeeaspernecessityandmayinviteany concernedareaexpertandstakeholdertoattenditsmeetingfor suggestion. (1d)ThesecretariatfunctionpursuanttoSub-section(1a) shall be carried out by the Ministry ofGeneralAdministration.

(2)TheGovernmentofNepalshall,alsobasedonthe recommendationreferredtoinSub-section(1a),eachyearprovide thecivilemployeewithanallowanceinasumnotexceeding SeventyFivepercentoftheconsumerpriceindexincreasingeach year.Inayearwheretheallowancesoprovidedisinexcessof TwentyFivepercentormoreofthebasicpayscale,TwentyFive percentamountshallbeadjustedinthesalaryscaleandtherest amount provided as an allowance.

(3)ExceptinthecircumstancesstipulatedinSection29or 60,afterthecommencementofthisAct,eachcivilemployeeshall Inserted by the Second Amendment.

Amended by the Second Amendment.

Amended by the First Amendment.

www.lawcommission.gov.np 54 www.lawcommission.gov.np beentitledtoanincrementinsalary

asprescribed,upon completion of one year of service. In so prescribing theincrement in salary,thenumberofincrementinsalaryshallbeadjustedina mannerthatisnotlessthantheamountbeingreceivedbythe employee.Intheeventofwithholdingofincrementinsalaryofany civilemployee,theconcernedofficialmustmentioninwritingon which date the increment in salary is to be sanctioned. 28.Entitlementtoearnedsalaryandallowance:(1)Eachcivil employeeshallreceivesalary

andallowanceaswell,ifany receivable, after completion of each month. (2)Eachcivilemployeeshallreceivehis/herearnedsalary

andallowanceas well,ifanyreceivable,evenifhe/sheisrelieved of the civil service for any reason whatsoever. (3)ExceptasprovidedinthisActortheRulesframed hereunder, no salary of any civil employee shall be deducted. (4)Thesalarytowhichanycivilemployeeisentitledshall not be withheld during the period he/she is serving or is on leave. 28A.Workperformanceincentivefund:(1)GovernmentofNepal mayprovideforaworkperformanceincentivefundinorderto encouragethecivilemployeebasedonworkperformance,work results and achieved results. (2)Theoperation,managementandotherprovisionsofthe fund as referred to in Sub-section (1) shall be as prescribed. 29.Crossing of efficiency bar: No civil employee shallbe deemed to havecrossedtheefficiencybaruntiltheSecretaryattheconcerned Ministry,inthecaseofagazettedemployee,andtheAuthority,in

Amended by Some Nepal Acts Amendment Act, 2057(2000).

Amended by the First Amendment Inserted by the Second Amendment. www.lawcommission.gov.np 55 www.lawcommission.gov.np thecaseofanon-gazettedemployee,mentioninwritingthatsuch civil employee is eligible to cross the efficiency bar. 30.Salaryreceivableintheeventofsuspension:(1)Ifanycivil employeeissuspendedinconnectionwithanygovernmental business or as a result of an action taken on behalf of Government of Nepal, such employee shall receive only half of his/her salary during the period of such suspension. Providedthat,ifthechargeagainsthim/herisnotprovedand he/sheisacquittedofthecharge,he/sheshallreceivethesalaryless thehalfsalary,ifany,he/shehasreceivedduringtheperiodof suspension and thefull salary (includingincrement in salary, if any,tobemade)ifhe/shehasnotreceivedthehalfsalary.Ifhe/sheis convicted,he/sheshallnotbeentitledtotheremainingsalaryand allowances after the date of such suspension.(2)Ifanycivilemployeeissuspendedforanyreasonother thanthatmentionedinSub-section(1),he/sheshallnotbeentitled to any salary during the period of such suspension. 31.DepositofcontributiontoEmployeeProvidentFund:An amountattherateofTenpercentofthemonthlysalaryofthecivil employee shall bededucted, andGovernment of Nepalshall, adding theamountofOne Hundredpercentthereoftosuchamount,deposit the total amount in the Employee Provident Fund.

32.Festival expenses and other facilities: (1)Acivilemployeeshall receiveanamountequivalenttothesalaryofonemonthbeing earnedbyhim/herasthefestivalexpenseseachyeartocelebrate festival as per his/her religion, culture and custom.

Amended by the Second Amendment. www.lawcommission.gov.np 56 www.lawcommission.gov.np (2)Anemployeewhohasgotretiredwithentitlementto pensionshallbeprovidedwithasumequivalenttothepensionof One month payable to him/her, as the festival expenses. (3)Theprovisionsrelatingtomedicalexpenses,disability pension,facilitiespayableongroundsofdeformities,extra-ordinary familypensionandgratuity,educationalallowances,pension,child careallowancestotheoffspringorotherfacilitiesshallbeas prescribed. Chapter 6 Retirement, Gratuity and Pension33.Compulsoryretirement:

(1)Anycivilemployeewhohas completedtheageoffifty-eightyearsorcompletedthetenureas referred to in Section 17 shall ipso facto retire from the civil service.

(2)Eventhecivilemployeeswhoareincumbentinthecivil serviceontheextensionoftheirtenureaftercompletionofthe thirty-yearserviceperiod,priortothecommencementofSub-section(1),mayholdofficeinthecivilserviceuntiltheycomplete the age of Fifty Eight years. Providedthat,inthecaseoftheemployeeswhosetenureof serviceisspecifiedpursuanttoSection17,thatSectionshallbe applicable.

(3) For purposes of thisSection, the age of a civil employee shallbecalculatedonthebasisoftheagetobesetfromthebirth dayoryearinscribedinthecertificateofeducationalinstitute submittedbyhim/heratthetimeofjoiningtheserviceortheageto besetfromthebirthdayoryearinscribedinthecitizenship certificate or the age to be set from the birth day or year inscribedin

Amended by the First Amendment.

Amended by the Second Amendment. www.lawcommission.gov.np 57 www.lawcommission.gov.np thesheetroll/personaldetailsfilledupbyhim/heratthetimeof joining the service, at whichever age he/she gets retired earlier.

34.Powertoawardretirement:GovernmentofNepalmay,inthe following circumstances, retire any civil employee from the service: (a)If any civil employee is proved to have providedor attempted toprovidesecretgovernmentaldocuments,deedsor informationunderhis/hercustodyorobtainedbyhim/herin any manner to any unauthorized person or body, (b)Ifanycivilemployeeisprovedtohavecommittedan irresponsibleconductcontrarytothedignityofhis/herpost, bymaintainingundesirablecontactwithanyforeigncountry, organization or citizen contrary to the national interests. 34A.Specialprovisioninrespectofincapacitated employee:Ifit iscertifiedbythemedicalboardconstitutedbyGovernmentof Nepal that any civil employee is unable to serve regularly owing to a physicalormentaldisease,GovernmentofNepalmayretirethat employee, by adding a service period of Seven years in maximum to his/her service period.

35.Voluntaryretirement:(1)Anycivilemployeewhoiseligibleto receivepensionandhascompletedtheagelimitofFiftyyearsmay voluntarilyretirefromtheserviceonsuchtermsandwithinsuch periodassetforthandspecifiedinaNotificationpublishedby GovernmentofNepalintheNepalGazette.Aserviceperiodnot exceedingSevenyearsshallbeaddedandthetotalserviceperiod shallbefixedforpensioninsuchamannerthattheagedoesnot crossSixtyyearsinthecaseofanemployeewhojoinedthecivil servicebeforethe21stKartikoftheyear2049(6November1992) Inserted by the First Amendment.

Amended by the Second Amendment. www.lawcommission.gov.np 58 www.lawcommission.gov.np andtheagedoesnotcrossFiftyEightyearsinthecaseofan employee whojoins the civil service on or after that date, out of the employees who so retire voluntarily. Providedthat,inthecaseoftheemployeewhohasbecome redundant because of non-adjustmentin position or who is holding a postnotnecessaryforGovernmentofNepal,separatefacilitiesand terms may be specified and applicationforvoluntary retirement may be invited by a Notificationin the Nepal Gazette. (2)NotwithstandinganythingcontainedinSub-section(1),if anemployeewhoiseligibletohavepensionandhascompletedthe agelimitoffiftyyearsintendstohavevoluntaryretirement,he/she mayberetiredbypromotinghim/hertoonelevelhigherpostif he/shehasservedasperSub-section(3)ofSection37intheevent that he/she is entitled to promotion to onelevel higher post pursuant to Section 20A. of thisAct. 36.Gratuity:(1)Ifanycivilemployee,whohasservedforFiveyears ormorebuthasnotcompletedtheperiodrequiredforpension,retiresorleavesservicebygettingresignationacceptedoris removedfromthepostwithoutbeingdisqualifiedforgovernment serviceinthefuture,he/sheshallreceivegratuityatthefollowing rate: (a)In the case of the civil employee who has served fromFiveyearstoTenyears,Halfthelast month's salary for each year of his/her service, (b)Inthecaseofacivilemployeewhohasserved formorethanTenyearsuptoFifteenyears,the lastOnemonth'ssalaryforeachyearofhis/her service, www.lawcommission.gov.np 59 www.lawcommission.gov.np (c)Inthecaseofacivilemployeewhohasserved for more thanFifteen years butless than Twenty years,thelastOneandHalfmonth'ssalaryfor each year of his service. (2) Notwithstanding anything contained in Sub-section (1), no gratuityshallbepaidtoanycivilemployeewhoisprovedtohave liedaboutcitizenshiporageorqualificationwiththeintentionof entering into or continuing to hold the government service. 37.Pension:(1)Acivilemployeewhohasbeeningovernmentservice foraperiodofTwentyyearsormoreshallbeentitledtoamonthly pension at the following rate: Total year of service X amount of the last salary 50 Provided that: (1)Nocivilemployeewhohasbeendismissedfrom theservicewithbeingdisqualifiedfor government servicein the future shall be entitled to the pension pursuant to this Section. (2)Nopensionshallbepaidtoanycivilemployee whoisprovedtohaveliedaboutcitizenshipor ageorqualificationwiththeintentionof enteringintoorcontinuingtoholdgovernment service. (1a)NotwithstandinganythingcontainedinSub-section(1), inthecaseofnotobtainingthepensionbytheserviceperioddueto compulsory retirement tothe employees appointedin a class or post asmaximumageofFortyyearsandappointedpursuanttoSub- Inserted by the Second Amendment www.lawcommission.gov.np 60 www.lawcommission.gov.np section(2)ofSection10,pensionshallbeprovidedbyaddingupto two years in service period to such employee . Providedthat,thisprovisionshallnotbeapplicabletothe employeeswhoretiredbeforethecommencementofthissub-section. (2)NotwithstandinganythingcontainedinSub-section(1), theminimumamountofpensionshallnotbelessthanhalfthe amountofbasicfigureofsalaryoftheincumbentcivilemployeeof thesamepost andthemaximumamountthereofshallbemore than the basic scale of salary of theincumbent civil employee of the same post.

(3) If any civil employee who has been in service in the civil servicesince21Kartik2049(6November1992)agohasalready completedtheserviceperiodofthirtyyears,he/shemayretirefrom servicevoluntarily.Thetotalserviceperiodofthecivilemployee whohassoretiredvoluntarilyfromserviceorwhohasi psofacto retiredpursuanttoSection33owingtothecompletionof58years ofageuponhavingbeeninserviceinthecivilservicesince21 Kartik2049(6November1992)agoshallbesetbyaddingsuch remainingperiodasrequiredforhim/hertocompletesixtyyearsof age.

(4)Ifanyemployeewhohascompletedaserviceperiodof fifteen years dies, a maximum period ofFive years shall be added to his/her service period, and his/her familyshall be allowed to receive either pension or gratuity, whichever that family chooses. (5)Ifanypersonwhoisreceivingpensiononaccountof his/herearlierserviceinanygovernmentpostisappointedtothe civilpostlater,he/sheshallbeentitledtopensionpursuanttothis Inserted by the First Amendment.

Amended by the First Amendment. www.lawcommission.gov.np 61 www.lawcommission.gov.np Section,withtheadditionoftheperiodofhis/herearlierserviceto that of his/her subsequent service. 38.Incrementinpension:Wherethesalaryoftheincumbentcivil employeeisincreased,two-thirdamountoftheincrementinthe basic figure of salary shall also be added to the amount of pension of the retired civil employee of the same post. Providedthat,thisprovisionshallnotbeapplicabletothe civil employee entitled to pension pursuant to Section 39B. 39.Familypensionandgratuity:(1)Ifanycivilemployeedies whileinserviceorpriortocompletionofsevenyearsafterhe/she startedtoreceivepension,agratuityorpensionasprovidedforin Section 36 or 37 shall be provided to his/her family or minor brother or unmarried sister. Providedthat,inthecaseofpension,suchpensionshallnot beavailableformorethanSevenyears.Nopensionshallbe providedtothefamilyofthecivilemployee,whodiedpriorto completionofSevenyearsafterhe/shestartedtoreceivepension,after completion of Seven years. (2)NotwithstandinganythingcontainedinSub-section(1),if therecipientofsuchpensionisaminor,he/sheshallbeentitledto such pension until he/she attends majority. (3)Thewidowerhusbandorwidowwifeofacivilemployee shall be entitled, for life, to half the amount of pension receivable by suchemployeefromthedateofexpirationoftheperiodduring whichsuchwidowerhusbandorwidowwifeisentitledtofamily pensionpursuanttoSub-section(1)byreasonofthedeathofher husband or his wife whilein service or prior to completion ofSeven Proviso inserted by the Second Amendment. www.lawcommission.gov.np 62 www.lawcommission.gov.np yearsafterhe/shestartedtoreceivepensionandfromthedateof death of such employee where such widower husband or widow wife isnotentitledtosuchfamilypensionorwherehiswifeorher husbanddiesaftercompletionofsevenyearsafterhe/shestartedto receive pension. Providedthat,ifsuchwidowerhusbandorwidowwife concludesanothermarriage,heorsheshallnotbeentitledtothis kind of pension facility. (3a)Notwithstanding anything containedinSub-section (3), ifthepensionreceiverwidowerhusbandorwidowwifediesor he/she marries with other, such pension amount shallbe provided as prescribed to minor children until they attain majority. (4)Wherethesalaryofincumbentcivilemployeeis increased,thetwo-thirdsofthetotalamountincreasedinthefigure ofbasicsalaryshallalsobeaddedtotheamountoffamilypension ofthepersonreceivingfamilypensionpursuanttosub-sections(1), (2) and (3). (5)Ifanyemployeediespriortoreceivinganyamountto which that employee is entitled under thisAct, such amount shall be paid to the person from amongst his/her family members who is held to be entitled to the gratuity or pensionofthat employee pursuant to this Act. (6)Inprovidinggratuityorpension,ifthedeceasedcivil employeehasnominatedanymemberofhis/herfamilyorhis/her minorbrotherorunmarriedsister,gratuityorpensionshallbe providedtosuchperson,andif,foranyreason,gratuityorpension cannot be provided to such personorifnobody has been nominated, Proviso inserted by the Second Amendment. Inserted by the Second Amendment www.lawcommission.gov.np 63 www.lawcommission.gov.np itshallbeprovidedtosuchpersonfromamongstthemembersof his/herfamilyasmaybedeemedappropriatebyGovernmentof Nepal. 39A.Pensionandgratuityofdisappearedemployee:(1)Ifany civilemployeewhohasservedinthecivilservicehasdisappeared andwhosewhereaboutshavenotbeentraceduntiltheprescribed periodwhetherhe/sheisdeadoralive,theamountofgratuityor pension to which such employee is entitled pursuant to Section 36 or 37 shall be provided to his/her family. (2)NotwithstandinganythingcontainedinSub-section(1), his/her familyshall be provided with thefamilypension equal to the fullamountofpensionforuptoSevenyearsifhe/shewhois entitledtopensionpursuanttoSection37disappearspriorto receivingpensionandforuptotheperiodremainingtocomplete Sevenyearsifhe/shedisappearsafterstartingtoreceivepension,and after that period, his/her wife or husband shall beprovided with family pension equal to half the amount of pension for life. (3)Iftheemployeedisappearedistracedsubsequently,the gratuity as referred to in Section 36, if not paid yet, or the amount of pension receivable under Section 37 shall be provided to him/herself from the date on which he/she claims for the same. Providedthat,thepersontracedsubsequentlyshallnotbe entitled to claim such amountofgratuity, pension orfamily pension as has already been paid pursuant to Sub-section (1) or (2). 39B.Specialprovisionsrelatingtogratuityandpension:(1) GovernmentofNepalshallsetupaseparategratuityandpension fundforpurposesofprovidinggratuityandpensiontocivil Inserted by the First Amendment. Inserted by the Second Amendment. www.lawcommission.gov.np 64 www.lawcommission.gov.np employees appointed after the date of Notificationin NepalGazette. AnamountattherateofatleastTenpercentofthemonthlysalary ofsuchemployeesshallbededucted,andGovernmentofNepal shall, adding the amount equal to Ten per cent of the monthlysalary to such amount, deposit the total amount in that fund. (2)Thegratuityandpensionrelatedprovisionscontainedin Sub-section(1a)ofSection32,Section34A.,35,36,37,38,39and 39A.shallnotbeapplicableinthecaseofthecivilemployeestobe appointed after the publication of notice pursuant to Sub-section (1). (3)Government of Nepal shall provide the amount equivalent to deducted monthly salary pursuant to Sub-section (1) at the time of payment of salary to the employee. (4)NotwithstandinganythingcontainedinSub-section(3),a civilemployeewhohasbeendismissedfromtheservicewithbeing disqualifiedforgovernmentserviceinthefuturepursuanttoSub-clause(2)ofClause(b)ofSection59shallbeentitledtoreceivea lumpsumofthetotalamountdeductedfromhis/hersalarytothat fund and interest as well as profit accrued therein and therefrom. (5)Otherprovisionsrelatingtothemanagementand operation of the amountsto be depositedin thegratuity and pension fund set up pursuant to Sub-section (1), procedures for the deduction of funds, payment of fund deducted amounts for purposes of gratuity and pension and fund deductions shall be as prescribed. 39C. Special provision of family pension: (1)Notwithstanding anythingcontainedelsewhereinthisAct,ifanycivilemployeein thecourseofdutiesspecifiedbythegovernmentforthework performance dies due to insurgency and his/her service periodisless Inserted by the Second Amendment. www.lawcommission.gov.np 65 www.lawcommission.gov.np thanTwentyyears,thepensionasperthisActshallbeprovidedto the husband or wife by adding remaining service period. (2)ThepersonreceivingpensionpursuanttoSub-section(1) shall not receive family pension or gratuity pursuant to Section 39. (3)IfpersonreceivingpensionasperthisSectionmarries with other, he/she shall not receive such pension. (4)Whileincreasingthesalaryofthecivilemployee,Two thirdamountoftheincreasedsalaryshallbeaddedtotheperson receiving the family pension. (5)IfthepersonreceivingpensionasperthisSectiondiesor he/she marries withother, such pension amount shall be provided to minorson,daughter,ifany,ofthedeceasedemployeeuntilthey attain majority. 39DSpecialeconomicfacility:Ifacivilemployeedieswhilein service,his/hernearheirshallbeprovidedwithalumpsumofOne Hundred Fifty Thousand Rupees. 40.Referenceofsalary:(1)WhereverinthisChapterandinChapter 5,areferenceofsalaryismade,itshallmeantheconcernedcivil employee'ssalaryamount(includingsalaryincrement)forthetime being. (2)ForpurposesofSections36and37,theterm"lastsalary" shallmeantheconcernedemployee'ssalaryatthetimeofhis/her retirement,andifanycivilemployeehasbeenonextra-ordinary leave or under suspension at the time of such retirement, the amount of full salary shall be computed even for such period. Inserted by the Second Amendment. www.lawcommission.gov.np 66 www.lawcommission.gov.np

40A.Provisionsrelatingtoinsurancefacility:(1)TheGovernment ofNepalshallestablishafixedterm(Sabadhik)lifeinsurancefund for the civil employee insurance.(2) A sum of Two Hundred Rupees shall be deducted from the monthlysalaryofeachcivilemployeeanddepositedinthefund pursuanttoSub-section(1),andtheGovernmentofNepalshalladd theamountequaltheretoandmaketheTwentyyeartermlife insurancefortheinsuredsumofOneHundredThousandRupees. Fromtheamountsdepositedinthatinsurancefund,theinsuredsum andbonusshallbepaidtotheemployeeatthetimeofhis/her retirement. (3) If any civil employee who has made deduction pursuant to Sub-section(2)diesbeforethecompletionofTwentyyearsof serviceperiod,anamountofOneHundredThousandRupeesshall beprovidedtohis/herfamily.Thefollowingamountshallbe provided to the compulsory retired civil employee. (a)TenThousandRupeesfordeductingtheamount of less than One year. (b)TwentyFiveThousandRupeesfordeductingthe amount of more than One year and less than Five years. (c)Fifty Thousand Rupees for deducting the amount of more than Five year and less than Ten years. (d)Seventy Five Thousand Rupees for deducting the amountofmorethanTenyearandlessthan Fifteen years. (e)OneHundredThousandRupeesfordeducting the amount of more than Twenty years.

Amended by the Second Amendment. www.lawcommission.gov.np 67 www.lawcommission.gov.np Providedthat,ifthedepositedamount,interestanddividendbehighert