CityCommission Backup - Casselberrypublicrecords.casselberry.org/weblink/0/edoc/263022/CC... · CITY COMMISSION MEETING ... Mayor Charlene Glancy 2. INVOCATION - Commissioner Colleen

CITY OF CASSELBERRYCITY COMMISSION MEETING

Monday, January 14, 2013 1st Floor, Casselberry City Hall7:00 p.m. 95 Triplet Lake Drive, Casselberry, Florida~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~TO THE PUBLIC: Persons are advised that, if they decide to appeal any decision made at these meetings/hearings, they will need a record of the proceedings and for such purpose, they may need to insure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based, per Section 286.0105, Florida Statutes. Persons with disabilities needing assistance to participate in any of these proceedings should contact the A.D.A. Coordinator, 48 hours in advance of the meeting at (407) 262-7700, ext. 1150.

Please be advised that, pursuant to Resolution 06-1703, the City Commission shall vote at 9:30 p.m. whether the agenda will be modified in light of the time remaining.~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

AGENDA

1. MEETING CALL TO ORDER - Mayor Charlene Glancy

2. INVOCATION - Commissioner Colleen Hufford

3. PLEDGE OF ALLEGIANCE

4. ROLL CALL

5. MINUTES

A. Minutes of December 10, 2012 – Workshop

B. Minutes of November 26, 2012 – Workshop

C. Minutes of October 22, 2012 - Regular Meeting

D. Minutes of November 14, 2011 - Regular Meeting

E. Minutes of October 24, 2011 - Regular Meeting

6. PRESENTATIONS/COMMENDATIONSNone.

7. CITIZENS’ COMMENTSPersons who wish to make comment or make inquiry on any matter NOT ON THIS AGENDA may do so at this time. Please raise your hand and when recognized by the Mayor, come forward to the microphone, give your name and address and speak briefly on the matter. All comments must be directed to the Mayor or City Commission as a whole, not an individual City Commissioner, a City staff member or another member of the audience. Citizens may be heard during PUBLIC HEARINGS or at any time any agenda item is before the City Commission for consideration by following the same procedure described above.

8. CONSENT AGENDAThe action proposed to be taken is stated for each item on the Consent Agenda. Unless the item is removed from the Consent Agenda by a City Commission member, no discussion on individual items will occur and a single motion will approve all items.

A. Special Invoice ReportConsideration of the Special Invoice Report for Brown, Garganese, Weiss & D’Agresta, P.A., City Attorney Services for December 2012 in the amount of $13,314.97 and Fisher & Phillips LLP, City Labor Attorney Services for November 2012 in the amount of $ 225.00 is requested.

B. Resolution 13-2447 - 2013-2017 Voluntary Cooperation Agreement for the City/County/ State Traffic Enforcement UnitResolution 13-2447 provides for consideration to renew the existing City/County/State Traffic Enforcement Unit Voluntary Cooperation Agreement which provides for countywide traffic enforcement and control services between the cities of Altamonte Springs, Casselberry, Lake Mary, Longwood, Maitland, Oviedo, Sanford, Winter Springs and the Seminole County Sheriff’s Office, Florida Highway Patrol, Florida Department of Transportation – Motor Carrier Compliance, Seminole County, Florida – Traffic Engineering, and the CSX Railroad Police – Orlando Office of Special Agents for an additional four years.

C. Resolution 13-2448 - 2013-2017 Voluntary Cooperation Agreement for the City/County Canine (K-9) UnitResolution 13-2448 provides for consideration to renew the existing City/County Canine (K-9) Voluntary Cooperation Agreement for canine services between the cities of Altamonte Springs, Casselberry, Lake Mary, Longwood, Maitland, Oviedo, Sanford, Winter Springs and the Seminole County Sheriff’s Office for an additional four years.

D. Resolution 13-2449 - 2013-2017 Voluntary Cooperation Agreement for the Seminole County Multi-Agency Gang Task ForceResolution 13-2449 provides for consideration to renew the existing Seminole County Multi-Agency Gang Task Force Voluntary Cooperation Agreement between the cities of Altamonte Springs, Casselberry, Lake Mary, Longwood, Oviedo, Sanford, Winter Springs, and Sanford Airport Authority Police Departments and the Seminole County Sheriff’s Office for an additional four years.

E. Resolution 13-2450 - 2013-2017 Voluntary Cooperation Agreement for Family Focus Monitoring/Enforcement ActionResolution 13-2450 provides for consideration to renew the existing Family Focus Monitoring/Enforcement Action Voluntary Cooperation Agreement between the cities of Altamonte Springs, Casselberry, Lake Mary, Longwood, Oviedo, Sanford, and Winter Springs Police Departments and the Seminole County Sheriff’s Office for an additional four years.

F. Resolution 13-2451 - 2013-2017 Voluntary Cooperation Agreement for Mutual AidResolution 13-2451 provides for consideration to renew the existing Voluntary Cooperation Agreement for Mutual Aid between the cities of Altamonte Springs, Casselberry, Lake Mary, Longwood, Maitland, Oviedo, Sanford, Winter Springs and the Sanford Airport Authority Police Departments and the Seminole County Sheriff’s Office for an additional four years.

G. Resolution 13-2453 - Supporting the Florida League of Cities Legislative Action AgendaResolution 13-2453 provides for consideration to support specific priorities in the Florida League of Cities 2013 Legislative Action Agenda.

H. Resolution 13-2454 - Extension of Agreement with Waste Pro of Florida, Inc. and 2012 Consumer Price Index Rate Adjustment for Commercial Waste Containers, Hauling and Disposal ServicesResolution 13-2454 provides for consideration of a one-year extension to the current agreement with Waste Pro of Florida, Inc. and a rate adjustment to coincide with the Consumer Price Index for the previous year (2.2%) as stipulated in the current agreement for commercial waste containers, hauling and disposal services for City facilities.

I. Resolution 13-2455 - FY 2013 First Quarter Budget Amendments ReportResolution 13-2455 provides for consideration to formally adopt Budget Amendments approved during the first quarter of FY 2013.

J. Resolution 13-2456 - Open Burning Multilateral Operating Agreement with the Florida Department of Agriculture and Consumer Services through the Florida Forest ServiceResolution 13-2456 provides for consideration of an Open Burning Multilateral Operating Agreement with the Florida Department of Agriculture and Consumer Services through Florida Forest Service.

K. Resolution 13-2457 - Supplement #3 to the Continuing Professional Development Management Services Contract with Associated Consulting International Inc. (ACi) and Related Budget Amendment #13-025Resolution 13-2457 provides for consideration of Supplement #3 to the Continuing Professional Development Management Services Contract with Associated Consulting International Inc. (ACi) in the amount of $94,638 and related Budget Amendment #13-025.

L. City of Casselberry Police Officers' and Firefighters' Pension Plan Annual Report of Investment ActivityConsideration of the City of Casselberry Police Officers' and Firefighters' Pension Plan Annual Report of Investment Activity for the fiscal year ended September 30, 2012 is requested.

M. Budget Amendment #13-023 - Installation of Community Development Counter WindowsConsideration of Budget Amendment #13-023 in the amount of $6,725 to enable the installation of window panels on the Community Development Department counter in the lobby of City Hall is requested.

N. Sole Source Purchase from Southern Sewer Equipment Sales for Repairs to the Public Works Department's Vac-Con Sewer TruckConsideration for the sole source purchase from Southern Sewer Equipment Sales to perform necessary repairs to the Public Works Department – Distribution/Collection Division’s Vac-Con Sewer Truck in the amount of $70,471 is requested.

O. Reclassification and Title Change of Public Works Senior Staff Assistant PositionConsideration to reclassify the Senior Staff Assistant position in the Public Works Department and change the title to Management Analyst is requested.

P. Piggyback Purchase of Public Works Vehicles Utilizing the Florida Sheriff's Association Contract and Related Budget Amendment #13-021Consideration of a piggyback purchase of three vehicles for the Public Works Department in the amount of $87,185 and related Budget Amendment #13-021 is requested.

Q. "Our Town 2013" Grant ApplicationConsideration to approve the submission of an “Our Town 2013” grant application in the amount of $50,000, with a City match of $50,000 (including in-kind services), to support the enhancement of arts within the community and create a sense of place within the city and local neighborhoods is requested.

R. Budget Amendment #13-024 - Emergency Sole Source Purchase/Pump Replacement for the Wellington Lift Station and Related Budget Amendment #13-024Consideration of Budget Amendment #13-024 in the amount of $4,938 to appropriate funds within the proper account as a result of the emergency sole source purchase for replacement of a Flygt Model CP-3102 submersible pump from Xylem, Inc. for the Wellington lift station and related Budget Amendment #13-024 is requested.

9. PUBLIC HEARINGSThe purpose of a Public Hearing is to receive input regarding the item being considered. Public Hearings are not intended to be a time for the public to obtain information about the subject matter of the hearing. (Hearing Sequence: 1st - Staff; 2nd -Applicant/Requesting Party; 3rd - Public; 4th - Opportunity for brief rebuttals, if appropriate; Final - City Commission motion, discussion and action.)

A. Second Reading of Ordinance 12-1383 - Amending Ordinance 12-1382 Establishing New Sewer, Reclaimed Water and Water Fees and ChargesOrdinance 12-1383 provides for consideration on second reading and public hearing to amend Ordinance 12-1382, which established new sewer, reclaimed water and water rates in Chapter 86 of the City Code, Utilities, by correcting a scrivener’s error.

10. FIRST READING OF ORDINANCES

A. First Reading of Ordinance 13-1386 - Adoption of Capital Improvement Program as Part of the City Comprehensive PlanOrdinance 13-1386 provides for consideration on first reading to adopt the City of Casselberry’s Capital Improvement Program (CIP) as part of the Comprehensive Plan.

B. First Reading of Ordinance 13-1387 - Reenactment of City Code Section 42-4, Open BurningOrdinance 13-1387 provides for consideration to reenact City Code Section 42-4, Open Burning.

11. RESOLUTIONS

A. Resolution 13-2452 - Supplemental Agreement No. 7 to the Standard Consulting Agreement with Reiss Engineering, Inc. for the Design of a Granular Activated Carbon Filter System at the South Water PlantResolution 13-2452 provides for consideration of Supplemental Agreement No. 7 to the Standard Consulting Agreement with Reiss Engineering, Inc. for the design of a granular activated carbon filter system at the South Water Plant in the amount of $172,800.

12. OTHER ITEMS

A. Request for Reduction of Code Enforcement Lien - 1441 Lake Shore DriveConsideration to reduce one code enforcement lien on the property located at 1441 Lake Shore Drive for case number CE-11-00835 from a total of $11,150 to $750 to be paid within 60 days is requested.

B. Request for Reduction of Code Enforcement Lien - 201 Lake Griffin CircleConsideration to reduce one code enforcement lien on the property located at 201 Lake Griffin Circle for case number CE-12-01387 from a total of $1,250 to $612.50 to be paid within 60 days is requested.

13. DISCUSSION ITEMS

A. Future Agenda Items

B. Municipal Advisory Committee (Metroplan) Report - Mayor Charlene Glancy

C. Leadership Seminole Board Report - Mayor Charlene Glancy

D. Mayors/Managers Group Report - Mayor Charlene Glancy

E. Council of Local Governments in Seminole County (CALNO) Report - Commissioner Colleen Hufford

F. Seminole County Redevelopment Planning Agency Report - Vice Mayor Sandra Solomon

G. Casselberry Housing Task Force Report - Commissioner Anthony Aramendia

14. CITY MANAGER’S REPORT

15. CITY ATTORNEY’S REPORT

16. CITY CLERK’S REPORT

17. CITY COMMISSIONERS’ REPORTS/COMMENTS

18. ADJOURNMENT

_____________________________ ______________________________________DATE DONNA G. GARDNER, CMC

CITY CLERK

5. A

To: The Honorable Mayor and City Commissioners

From: The City Manager

Date: January 14, 2013

Subject: Minutes of December 10, 2012 - Workshop

Introduction: The City Clerk is presenting the minutes of the December 10, 2012 City Commission Workshop for approval.

CITY MANAGERM E M O R A N D U M

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5. B




Subject: Minutes of November 26, 2012 - Workshop

Introduction: The City Clerk is presenting the minutes of the November 26, 2012 City Commission Workshop for approval.


5. C




Subject: Minutes of October 22, 2012 - Regular Meeting

Introduction: The City Clerk is presenting the minutes of the October 22, 2012 City Commission Regular Meeting for approval.


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5. D




Subject: Minutes of November 14, 2011 - Regular Meeting

Introduction: The City Clerk is presenting the minutes of the November 14, 2011 City Commission Regular Meeting for approval.


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5. E




Subject: Minutes of October 24, 2011 - Regular Meeting

Introduction: The City Clerk is presenting the minutes of the October 24, 2011 City Commission Regular Meeting for approval.


8. A




Subject: Special Invoice Report

Introduction: The Special Invoice Report policy was adopted by the Commission to streamline the financial process for approval of certain invoices, awards of bids, initial contracts and change orders on a project in excess of 5% of the total project.

Background: Resolution 650 initially provided for the City Commission to receive invoice information for approval prior to payment of any of the following: Consulting fees for contracts underway, attorney fees and final payment on construction invoice amounts for projects in excess of $25,000. On April 17, 1995, the City Commission modified the Special Invoice policy to include minor contracts and amendments in the report. The policy was revised further by Resolution 05-1557, which provided for the report to include all invoices for legal services, initial contracts for projects and awards of bids, and change orders or final payment on a project in excess of 5% of the total project. The last revision to the Special Invoice Report policy was accomplished with Resolution 05-1573, which eliminated the necessity to present final payments on the report.

Discussion: The following items have been reviewed by the affected departments and are being presented for approval on this report, pursuant to current policy:

Brown, Garganese, Weiss & D’Agresta, P.A. City Attorney Services for December 2012

Invoice No. 54743 $13,314.97

Fisher & Phillips LLP City Labor Attorney Services for November 2012

Invoice No. 22751-762192 $ 225.00

Budget Impact: Funds for the City Attorney invoice are available in FY 2013 Budget Account No. 001-0140-514-31.01. Funds for the City Labor Attorney invoice are available in FY 2013 Budget Account No. 001-0140-514-31.02.

Recommendation: The City Manager and staff recommend approval of the Special Invoice Report as submitted.

Prepared by: Donna G. Gardner, CMC, City Clerk


Reviewed by: Randy Newlon, City Manager Rebecca Bowman, Finance Director Andy Brooks, Human Resources Manager Donna G. Gardner, City Clerk Mark Gisclar, Public Works Director Donald Harkins, Fire Chief Bill McNeil, Police Chief Sandra Smith, Interim Community Development Director

Attachments: Brown, Garganese, Weiss & D’Agresta Invoice No. 54743 Fisher & Phillips Invoice No. 22751-762192

8. B




Subject: Resolution 13-2447 - 2013-2017 Voluntary Cooperation Agreement for the City/County/ State Traffic Enforcement Unit

Introduction: Resolution 13-2447 provides for consideration to renew the existing City/County/State Traffic Enforcement Unit Voluntary Cooperation Agreement, which provides for countywide traffic enforcement and control services between the cities of Altamonte Springs, Casselberry, Lake Mary, Longwood, Maitland, Oviedo, Sanford, Winter Springs and the Seminole County Sheriff’s Office, Florida Highway Patrol, Florida Department of Transportation – Motor Carrier Compliance, Seminole County, Florida – Traffic Engineering, and the CSX Railroad Police –Orlando Office of Special Agents for an additional four years. The current Agreement expired on January 1, 2013.

Background: This multi-agency unit was organized and formulated to provide collective countywide traffic enforcement and control services on an as-needed basis. The aforementioned agencies are available to respond to law enforcement agencies’ requests for assistance under the provisions of the policies and procedures laid out in the Voluntary Cooperation Agreement.

Discussion: If approved, this Agreement will allow the City of Casselberry to continue operating under the guidelines provided in cooperation with the jurisdictions as noted in this Agreement and will remain in effect until January 1, 2017.

Budget Impact: There is no impact to the City Budget.

Recommendation: The City Manager and the Police Chief recommend approval of Resolution 13-2447.

Prepared by: Bill McNeil, Police Chief

Reviewed by: Karen Gilbert, Support Services Manager Rebecca Bowman, Finance Director

Attachments: Resolution 13-24472013-2017 Voluntary Cooperation Agreement Establishing a City/County/State Traffic Enforcement Unit


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8. C




Subject: Resolution 13-2448 - 2013-2017 Voluntary Cooperation Agreement for the City/County Canine (K-9) Unit

Introduction: Resolution 13-2448 provides for consideration to renew the existing City/County Canine (K-9) Voluntary Cooperation Agreement for canine services between the cities of Altamonte Springs, Casselberry, Lake Mary, Longwood, Maitland, Oviedo, Sanford, Winter Springs and the Seminole County Sheriff’s Office for an additional four years. The current agreement expired on January 1, 2013.

Background: The City of Casselberry became a member of the City/County Canine (K-9) Unit in 1991. This multi-agency unit was organized and formulated to provide a resource pool of canines and canine handlers who train and work together. These canines and handlers are available to respond to law enforcement agencies’ requests for assistance under the provisions of the policies and procedures laid out in the Voluntary Cooperation Agreement.

Discussion: If approved, this agreement will allow the City of Casselberry to continue operating under the guidelines provided in cooperation with the jurisdictions as noted in this Agreement and will remain in effect until January 1, 2017.





Attachments: Resolution 13-2448 2013-2017 Voluntary Cooperation Agreement for the City/County Canine (K-9) Unit


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8. D




Subject: Resolution 13-2449 - 2013-2017 Voluntary Cooperation Agreement for the Seminole County Multi-Agency Gang Task Force

Introduction: Resolution 13-2449 provides for consideration to renew the existing Seminole County Multi-Agency Gang Task Force Voluntary Cooperation Agreement between the cities of Altamonte Springs, Casselberry, Lake Mary, Longwood, Oviedo, Sanford, Winter Springs, and the Sanford Airport Authority Police Departments and the Seminole County Sheriff’s Office for an additional four years. The current agreement expired on January 1, 2013.

Background: A Voluntary Cooperation Agreement for the Seminole County Multi Agency Gang Task Force has existed between the above-mentioned law enforcement agencies for several years as authorized under Part I of Chapter 23, Florida Statutes, The Florida Mutual Aid Act. The Agreement ensures the law enforcement services and resources needed to protect the public peace and safety, and preserve the lives and property of the people are made available should the need arise.

Discussion: This multi-agency unit was organized and formulated to provide collective a mechanism for the Seminole County law enforcement agencies to share investigative information and develop collaborate enforcement efforts targeted on gang crime and/or violence occurring in Seminole County. By coordinating physical resources, manpower, and criminal intelligence, the efficiency and effectiveness of these investigations and ultimate prosecution of gang offenders will be increased. If approved, this Agreement will allow the City of Casselberry to continue operating under the guidelines provided in cooperation with the aforementioned jurisdictions as noted in the Agreement and will remain in effect until January 1, 2017.


Recommendation: The City Manager and the Police Chief recommend the approval of Resolution 13-2449.



Attachments: Resolution 13-24492013-2017 Voluntary Cooperation Agreement for the Seminole County Multi-Agency Gang Task Force


8. E




Subject: Resolution 13-2450 - 2013-2017 Voluntary Cooperation Agreement for Family Focus Monitoring/Enforcement Action

Introduction: Resolution 13-2450 provides for consideration to renew the existing Family Focus Monitoring/Enforcement Action Voluntary Cooperation Agreement between the cities of Altamonte Springs, Casselberry, Lake Mary, Longwood, Oviedo, Sanford, and Winter Springs Police Departments and the Seminole County Sheriff’s Office for an additional four years. The current agreement expired on January 1, 2013.

Background: A Voluntary Cooperation Agreement has existed between the above-mentioned law enforcement agencies for several years as authorized under Part I of Chapter 23, Florida Statutes, The Florida Mutual Aid Act. The Agreement ensures that law enforcement services and resources are made available should the need arise that crosses jurisdictional lines for rendering of assistance in connection with law enforcement emergencies.

Discussion: If approved, this Agreement will allow the City of Casselberry to continue operating under the guidelines provided in cooperation with the aforementioned jurisdictions as noted in the Agreement and will remain in effect until January 1, 2017.


Recommendation: The City Manager and the Police Chief recommend the approval of Resolution 13-2450.


Reviewed by: Karen Gilbert, Support Services ManagerRebecca Bowman, Finance Director

Attachments: Resolution 13-24502013-2017 Voluntary Cooperation Agreement for Family Focus Monitoring/Enforcement Action


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8. F




Subject: Resolution 13-2451 - 2013-2017 Voluntary Cooperation Agreement for Mutual Aid

Introduction: Resolution 13-2451 provides for consideration to renew the existing Voluntary Cooperation Agreement for Mutual Aid between the cities of Altamonte Springs, Casselberry, Lake Mary, Longwood, Maitland, Oviedo, Sanford, Winter Springs and the Sanford Airport Authority Police Departments and the Seminole County Sheriff’s Office for an additional four years. The current agreement expired on January 1, 2013.

Background: A Voluntary Cooperation Agreement for Mutual Aid has existed between the above-mentioned law enforcement agencies for numerous years as authorized under Part I of Chapter 23, Florida Statutes, The Florida Mutual Aid Act. The Agreement ensures that, should the need arise, routine law enforcement services and resources needed for assistance that crosses jurisdictional lines are made available to protect the public safety and preserve the lives and property of the people.

Discussion: If approved, this Agreement will allow the City of Casselberry to continue operating under the guidelines provided in cooperation with the aforementioned jurisdictions as noted in the Agreement and will remain in effect until January 1, 2017.



Prepared by: Bill McNeil, Chief of Police


Attachments: Resolution 13-24512013-2017 Voluntary Cooperation for Mutual Aid Agreement


8. G




Subject: Resolution 13-2453 - Supporting the Florida League of Cities Legislative Action Agenda

Introduction: Resolution 13-2453 provides for consideration to support specific priorities in the Florida League of Cities 2013 Legislative Action Agenda.

Background: The five legislative policy committees for the Florida League of Cities met at their annual conference on November 16, 2012. As a result, the priorities of 410 Florida municipalities were determined and adopted by the full membership.

Discussion: In particular, three of the League’s legislative priorities directly affect and are of concern to the City of Casselberry. These include municipal revenues generated under the communication services tax and the local business tax, municipal police and firefighter pension plans sustainability and disability presumptions, and Home Rule/unfunded mandates. A copy of the 2013 Legislative Action Agenda is enclosed for your review.


Recommendation: The City Manager recommends approval of Resolution 13-2453.

Prepared by: Judi Romboli, Executive Assistant

Reviewed by: Randy Newlon, City Manager

Attachments: Resolution 13-2453. Florida League of Cities 2013 Legislative Action Agenda


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8. H




Subject: Resolution 13-2454 - Extension of Agreement with Waste Pro of Florida, Inc. and 2012 Consumer Price Index Rate Adjustment for Commercial Waste Containers, Hauling and Disposal Services

Introduction: Resolution 13-2454 provides for consideration of a one-year extension to the current agreement with Waste Pro of Florida, Inc. and a rate adjustment to coincide with the Consumer Price Index (CPI) for the previous year (2.2%) as stipulated in the current agreement for commercial waste containers, hauling and disposal services for City facilities.

Background: On December 12, 2011 via Resolution 11-2327, the City Commission approved the award of bid and the agreement with Waste Pro of Florida, Inc. for commercial waste disposal services at nine (9) City facilities. The annual agreement commenced on January 1, 2012 and allowed for renewal of four (4) additional one (1) year terms, for a maximum agreement term of five (5) years.

Pursuant to the agreement, Waste Pro of Florida, Inc. is entitled to an adjustment once a year based on the previous year’s CPI for consideration of labor, equipment, and material costs. The 2012 CPI calculations are based on information received from the U.S. Department of Labor and Bureau of Labor Statistics.

Discussion: Calculations for the 2012 CPI reflect a CPI adjustment of 2.2%. This will increase the monthly rate from $2323.74 to $2374.98 effective January 1, 2013 through December 31, 2013. The old and new rates for each container are listed in Exhibit A (attached), CPI Rate Adjustment Schedule.

Budget Impact: Funds are available and budgeted to cover the City’s monthly waste services in account numbers: 001-720-541-57-00, Streets & Fleet Maintenance Construction Material Disposal Fund; 118-730-534-34-00, Solid Waste Fund, Other Contractual Services; 401-751-536-34-00, Water and Sewer Fund and 401-753-535-34-00, Water Reclamation Other Contractual Services.

Recommendation: The City Manager and Public Works Director recommend approval of Resolution 13-2454.

Prepared by: Charles Irvin, Purchasing Agent


Reviewed by: Rebecca Bowman, Finance Director

Attachments: Resolution 13-2454 Exhibit A – CPI Rate Adjustment Schedule

8. I




Subject: Resolution 13-2455 - FY 2013 First Quarter Budget Amendments Report

Introduction: Resolution 13-2455 provides for consideration to formally adopt Budget Amendments approved during the first quarter of FY 2013.

Background: According to Resolution 650 passed on November 18, 1991, Section Four –Quarterly Budget Amendment Process, the City Manager, on a quarterly basis or as necessary, will provide an updated balance for City Commission reference as to budget changes authorized by the Commission and appropriate Budget Amendment resolutions reflecting Commission actions in this regard.

Discussion: The first quarter Budget Amendment report for the Fiscal Year 2013 Adopted Budget is attached for Commission review and approval.

Budget Impact: The first quarter Budget Amendment report details changes to the FY13 Adopted Budget as a result of Budget Amendments approved by the City Commission at various meetings during the first quarter of Fiscal Year 2013. These changes are presented in the attached “First Quarter Budget Amendments” report and reflect changes in individual funds.

Recommendation: The City Manager and the Finance Director recommend approval of Resolution 13-2455.

Prepared by: Christopher Plummer, Budget Manager


Attachments: Resolution 13-2455 First Quarter Budget Amendments for Fiscal Year 2013


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8. J




Subject: Resolution 13-2456 - Open Burning Multilateral Operating Agreement with the Florida Department of Agriculture and Consumer Services through the Florida Forest Service

Introduction: Resolution 13-2456 provides for consideration of an Open Burning Multilateral Operating Agreement with the Florida Department of Agriculture and Consumer Services through the Florida Forest Service.

Background: The City Commission adopted Ordinance 07-0216 on August 14, 2007 which provided for Section 42-4 of the City Code to ban open burning within the City limits. However, last year the Legislature amended Chapter 590 of the Florida Statues that gave the Florida Forest Service (FFS) the exclusive authority to permit open burning regardless if any other governmental agency had open burning regulations or not. If the City does not enter into this agreement with theFFS, all permits and open burning regulations would default back to the FFS’s requirements and the City’s Ordinance would not be enforceable. The FFS is willing to delegate this authority back to the City via this interlocal agreement with the exception of agricultural burning. An agreement has been prepared which will allow the City to retain jurisdiction on open burning with the exception of agricultural burning. The City Attorney has provided additional background information on this item in the attached memo.

Discussion: To protect the quality of the environment and the lives, property and general welfare of all citizens with minimal duplication of effort, the attached Agreement outlines the responsibilities of each agency concerning the open burning of land clearing or yard waste debris in Casselberry. The agreement shall remain in effect until terminated by either party with 60 days notice and shall be reviewed by both parties every three years to determine its adequacy and any necessary revisions.


Recommendation: The City Manager and Fire Chief recommend approval of Resolution 13-2456.

Prepared by: Tim Ippolito, Fire Marshal

Reviewed by: Donald Harkins, Fire Chief

Attachments: City Attorney MemorandumResolution 13-2456Open Burning Multilateral Operating Agreement


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8. K




Subject: Resolution 13-2457 - Supplement #3 to the Continuing Professional Development Management Services Contract with Associated Consulting International Inc. (ACi) and Related Budget Amendment #13-025

Introduction: Resolution 13-2457 provides for consideration of Supplement #3 to the Continuing Professional Development Management Services Contract with Associated Consulting International Inc. (ACi) in the amount of $94,638 and related Budget Amendment #13-025.

Background: On April 9, 2012 the City approved Resolution 12-2361 to award a Continuing Professional Development Management Services Contract to Associated Consulting International, Inc. (ACi) to assist the City as its advisor and participate in marketing strategy and developer negotiations involving City-owned property on U.S. Highway 17-92. Following a series of design presentations by five developers to ACi and City personnel, one team of pre-qualified candidates has been recommended at a workshop to the City Commission. The recommended candidates were found to have proposed a concept that most closely matched the guiding principles adopted by the City Commission on May 14, 2012.

Discussion: The next stage in the development process is to reach two development agreements between the City, the Casselberry Community Redevelopment Agency (CRA) and individually with each developer from the development team. ACi would support the City in its effort to achieve successful negotiations and has provided a proposed scope of services to the City of Casselberry that will assist the City Commission in a negotiated Development Agreement process. The scope of services proposed includes 1) includes vetting, negotiating and drafting the content of two Development Agreements, 2) creation of a new Overlay District, 3) a parking study, 4) development of design criteria, 5) project management and coordination of meetings with developers, and 6) support data and presentations to the City/CRA.

Budget Impact: Budget Amendment #13-025 serves to shift funding from the General Fund Contingency Reserve account (001-0190-519.58-00) and move it into the Community Development Professional Services account (001-0210-515.31-00). The transfer will be in the amount of $91,160. With the approval of Budget Amendment #13-025, funds will be approved and, together with funds currently available in the account, sufficient to fund contract supplement #3.

Recommendation: The City Manager and Interim Community Development Director recommend approval of Resolution 13-2457 and related Budget Amendment #13-025.



Reviewed by: Randy Newlon, City Manager Sandra Smith, Interim Community Development Director Charles Irvin, Purchasing Agent

Attachments: Resolution 13-2457 Attachment A – Supplemental Agreement #3 Budget Amendment #13-025

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8. L




Subject: City of Casselberry Police Officers' and Firefighters' Pension Plan Annual Report of Investment Activity

Introduction: Consideration of the City of Casselberry Police Officers' and Firefighters' Pension Plan Annual Report of Investment Activity for the fiscal year ended September 30, 2012 is requested. The report is submitted by Matthew Hettler, Board Secretary of the Pension Board and is provided for City Commission review and acceptance. The report is a ministerial duty required under Florida Statutes. It is for information purposes only and requires no action by the City Commission.

Background: In accordance with Florida Statutes Section 112.661 (15), the Pension Board is required to submit to the governing body a periodic report that shows “investments in the portfolio by class or type, book value, income earned, and market value as of the report date.”

Discussion: Per the above statute, the Pension Board is submitting an Annual Report of Investment Activity. Matthew Hettler, Board Secretary, is respectfully submitting this report by way of his letter to the City Commission (Attachment A) and a one-page summary (Attachment B). Funds invested from the Pension Plan are held in four custodial accounts (Attachment C). The accounts are dedicated to fixed income investments (bonds), domestic equities (stocks), international equities (global stocks) and a cash account used to receive contributions, pay plan expenses and forward funds to another account for regular investment.

The summary page captures literally what the statute asks to be disclosed. The column described as Cost is the historical cost of the securities purchased. Book value and Market value are the same because the City marks the investments to market on its books. The difference between cost and market is the Unrealized Gain or Loss relative to each account. The plan shows in total an unrealized gain of $1,251,761 which represents from inception to date the accumulated appreciation in the value of all securities.

Per the Actuarial Asset Valuation Report, as of September 30, 2012, the average annual market value rate of return is 16.18%. In addition, extracted pages from custodial reports are provided which list in detail the plan’s holdings as supplementary information (Attachment C).

Budget Impact: There is no impact to the City Budget


Recommendation: The City Manager and Finance Director recommend acceptance of the City of Casselberry Police Officers' and Firefighters' Pension Plan Annual Report of Investment Activity.

Prepared by: Rebecca Bowman, Finance Director/ Pension Plan Records Liaison Manager

Reviewed by: Rebecca Bowman, Finance Director/ Pension Plan Records Liaison Manager

Attachments: Attachment A: Letter of transmittal from Matthew Hettler, Board Secretary Attachment B: Annual Report of Investment ActivityAttachment C: Detailed list of custodial account investments by class or type

8. M




Subject: Budget Amendment #13-023 - Installation of Community Development Counter Windows

Introduction: Consideration of Budget Amendment #13-023 in the amount of $6,725 to enable the installation of window panels on the Community Development Department counter in the lobby ofCity Hall is requested.

Background: The City has taken the necessary actions to secure access to City Hall, the City Commission Chambers, the Customer Service area, the Finance Department, the Administrative Offices, and the doorway to the Human Resources, Parks & Recreation, and Community Development areas. The Customer Service area was secured with glass window panels on the countertop in October, 2011. The Community Development Department front counter remains open and unrestricted from entry. This creates a breech to the entire system.

Discussion: At the time the Customer Service window was designed, so too were the window panels for the Community Development counter. Attached are three quotations that provide costs and design for the additional window area. The work can be accomplished in one day by the low bidder, Glass Systems, at the estimated cost of $6,725 and will duplicate the appearance of the Customer Service area.

Budget Impact: Funding for the additional glass panels was not included in the FY13 Budget. Approval of the attached Budget Amendment #13-023 will provide the necessary funding in the Community Development Building Improvements account # 001-0210-515.62-25.

Recommendation: The City Manager and Interim Community Development Director recommend approval of Budget Amendment #13-023 for counter windows in the amount of $6,725.

Prepared by: Sandra J. Smith, Interim Community Development Director


Attachments: Budget Amendment #13-023 Exhibit A: Quotations (3) Exhibit B: Counter Design


8. N




Subject: Sole Source Purchase from Southern Sewer Equipment Sales for Repairs to the Public Works Department's Vac-Con Sewer Truck

Introduction: Consideration for the sole source purchase from Southern Sewer Equipment Sales to perform necessary repairs to the Public Works Department – Distribution/Collection Division’s Vac-Con Sewer Truck in the amount of $70,471 is requested.

Background: The Public Works Department is responsible for cleaning and maintaining an extensive gravity sewer collection system. The Distribution/Collection Division of the Department actively utilizes the Vac-Con sewer truck to perform the required cleaning and maintenance duties. This truck is frequently used and, therefore, an extensive amount of repair and maintenance of the truck is required to keep it in good working condition.

Discussion: Southern Sewer Equipment Sales is the sole source provider of repair services for the Vac-Con sewer truck. Public Works staff has requested a quote from Southern Sewer Equipment Sales to perform the necessary repairs and finds the amount of $70,471 acceptable to the City. It is anticipated that these repairs will enable the existing truck to perform for an additional two to three years.

Budget Impact: This repair was previously budgeted and funds to cover the repair cost of $70,471 is available in the Public Works Distribution and Collection Machinery and Equipment Account #401-0751-536.67-22.

Recommendation: The City Manager and Public Works Director recommend approval.

Prepared by: Alan Ambler, Water Resources Manager

Reviewed by: Mark D. Gisclar, Public Works Director Charles Irvin, Purchasing Agent

Attachments: Vac-Con Sewer Truck Repair QuotationSole Source Letter for Southern Sewer Equipment Sales


8. O




Subject: Reclassification and Title Change of Public Works Senior Staff Assistant Position

Introduction: Consideration to redefine the Senior Staff Assistant position in the Public Works Department and change the title to Management Analyst is requested.

Background: The Public Works Department is currently in the process of reorganizing to improve efficiency, effectiveness, and fiscal responsibility. The Public Works Department administers and manages a tremendous amount of the over-all budget of the City. An integral part of this reorganization includes improving the administrative accountability of the internal budgetary process as relates to Public Works. To ensure compliance with applicable City, State and Federal policies, procedures, regulations and to provide a seamless integration with the Finance Department, the Public Works Department is requesting reclassify the existing Senior Staff Assistant position and change the title to Management Analyst with expanded duties and responsibilities.

Discussion: A reclassification of the Public Works Senior Staff Assistant position and a new job title of Management Analyst are proposed. This position shall analyze and monitor expenditures of current and future operating and capital budgets for the entire Public Works Department, track project disbursements, monitor grant funding for timely requests for reimbursement, be responsible for the maintenance of sensitive and confidential information, and be the liaison between the Public Works and Finance Departments for accounting, purchasing and budgetary matters. These duties will be in addition to the normal day-to-day responsibilities of the current Senior Staff Assistant position including support and assistance to the Public Works Director. It is important to emphasize that this redefinition of the Senior Staff Assistant position eliminates the need to create an additional position.

Budget Impact: The current pay grade for the Senior Staff Assistant position is Pay Grade 21. Based on the advanced analytical skills and technical knowledge required of financial and administrative systems, standards, policies and procedures, the proposed reclassification of the Senior Staff Assistant position to Management Analyst is Pay Grade 25 with a mid-point salary of $46,585. Funding is available in the Public Works Administration personal services budget.

Recommendation: The City Manager and Public Works Director recommend approval for the reclassification of the Public Works Senior Staff Assistant position and title change to Management Analyst at Pay Grade 25 with a midpoint salary of $46,585.


Prepared by: Mark D. Gisclar, Public Works Director

Reviewed by: Andy Brooks, Human Resources Manager

Attachments: None

8. P




Subject: Piggyback Purchase of Public Works Vehicles Utilizing the Florida Sheriff's Association Contract and Related Budget Amendment #13-021

Introduction: Consideration of a piggyback purchase of three (3) vehicles for the Public Works Department in the amount of $87,185 as approved in FY 2013 Budget by utilizing the Florida Sheriff’s Association Contract #12-20-0905 is requested. Approval of related Budget Amendment #13-021 to provide additional funding in the amount of $13,185 for the purchase is also requested.

Background: The Public Works Department budgeted $75,000 in the FY13 Budget to purchase three new vehicles. As the Florida Sheriff’s Association Contract had not been finalized at the time, pricing was estimated as follows:

Stormwater Division - $20,000 for one (1) 2013 Ford ExplorerUtility Division - $18,000 for one (1) 2013 Ford Escape, and

$37,000 for one (1) 2013 Ford F-450 Dump Truck.

Discussion: The contract base price for the 2013 Ford Explorer is $22,699. Option items for the vehicle in the amount of $2,664 bring the total price to $25,363. The difference between the budgeted amount of $20,000 and the total price of $24,363 is $5,363.

The contract base price for the Ford Escape is $18,247. Option items for the vehicle in the amount of $825 bring the total price to $19,072. The difference between the budgeted amount of $18,000 and the total price of $19,072 is $1,072.

The contract base price for the Ford F-450 Dump Truck is $26,356. Option items in the amount of $17,394 increase the total price to $43,750. The difference between the budgeted amount of $37,000 and the total price of $43,750 is $6,750.

Additional funding required for the Stormwater Division is $5,363, and for the Utility Division it is $7,822. The total required for the three vehicles is $13,185 and this funding is provided via Budget Amendment #13-021.

Budget Impact: Approval of Budget Amendment #13-021 will appropriate funds in the following accounts totaling $13,185: Stormwater Fund Vehicles Account # 110-0740-539-67-22 -$5,363,


Utility Fund Distribution & Collection Vehicles Account #401-0751-536-67-22 - $6,750; and Utility Fund Water Production Vehicles Account #401-0754-533-67-22 $1,072.

Recommendation: The City Manager and Public Works Director recommend approval of the piggyback purchase of the three (3) vehicles listed above in the amount of $87,185 and related Budget Amendment #13-021.

Prepared by: Charles Irvin, Purchasing Agent

Reviewed by: Rebecca Bowman, Finance Director Mark Gisclar, Public Works Director

Attachments: Budget Amendment #13-021

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8. Q




Subject: "Our Town 2013" Grant Application

Introduction: Consideration to approve the submission of an “Our Town 2013” grant application in the amount of $50,000, with a City match of $50,000 (including in-kind services), to support the enhancement of arts within the community and create a sense of place within the city and local neighborhoods is requested.

Background: Through the Our Town program, the National Endowment for the Arts (NEA) will provide a limited number of grants ranging from $25,000 to $150,000 for creative placemaking projects that contribute toward the livability of communities and help transform them into lively, beautiful, and sustainable places with the arts at their core. The City applied for this grant in January 2012 but was not successful in its application. Staff has modified last year’s submittal concentrating on a single project to make it more focused.

Discussion: The City of Casselberry has a strong involvement in the arts which has been enhanced by the City’s commitment to supporting the arts. The application for this grant further supports the City’s goal to provide a quality living environment for all residents and strengthen the importance of art within the local community.

The project will involve collaboration between the City of Casselberry, Seminole Cultural Arts Council and Process Architecture. If awarded, the grant will fund the Casselberry Wayfinding and Branding Initiative and work towards the creation of an identity for the City through the use of public art. The public art will include sculptures and possibly the creation of unique bus stops for the Flex Bus scheme. City staff, local artists, key organizations, individuals and groups within the local community will work together to create art concepts which are locally distinct and unique to Casselberry. Art will be provided within the public realm at key locations including gateway entrances, key junctions within the City, and locations of community importance within the neighborhoods.

Budget Impact: There is no impact to the City Budget at this time; however, if the grant is awarded, it requires a non-federal match of at least 1 to 1. These matching funds may be all cash or a combination of cash and in-kind contributions. Matching funds that are proposed are not required to be committed at the time of the application deadline. The request for federal funding is $50,000 with a City match of $50,000.


The City match is comprised of:

- FY2013 Recreation Division Operating Budget: $10,000- Donations: $10,500- Fees for artists and musician performances at

various cultural art activities/events $10,000- Seminole Cultural Art Council Grant: $2,000- Marketing: $1,500 - In-Kind Materials and Labor: $16,000

Recommendation: The City Manager and Interim Community Development Director recommend approval to submit the “Our Town 2013” grant application to the National Endowment of the Arts.

Prepared by: Kyle Dudgeon, Economic Development PlannerMarie Regan, Planner IILinda Moore, Recreation Manager

Reviewed by: Sandra J. Smith, Interim Community Development DirectorRebecca Bowman, Finance Director

Attachments: None

8. R




Subject: Budget Amendment #13-024 - Emergency Sole Source Purchase/Pump Replacement for the Wellington Lift Station and Related Budget Amendment #13-024

Introduction: Consideration of Budget Amendment #13-024 in the amount of $4,938 to appropriate funds within the proper account as a result of the emergency sole source purchase for replacement of a Flygt Model CP-3102 submersible pump from Xylem, Inc. for the Wellington lift station and related Budget Amendment #13-024 is requested.

Background: Per the City’s Purchasing Policy and Procedures Manual approved by the City Commission via Resolution 06-1671 on May 8, 2006, emergency repairs/replacements may be authorized by the City Manager and a report placed on the next City Commission agenda. This emergency purchase was approved by the City Manager on January 8, 2013. However, a Budget Amendment is necessary and requires Commission approval.

Discussion: One of the two pumps at the Wellington Lift Station recently failed and the lift station is now working at 50% capacity. The failed pump is over 30 years old and has exceeded its service life. As lift station crews are presently relying on the stability of the remaining pump, immediate purchase of a new pump is critical. Documentation and pricing for the pump is attached for Commission review.

Budget Impact: Budget Amendment #13-024 is necessary to appropriate sufficient funding to Distribution & Collection Machinery Equipment account #401-0751-536-67.35 in the amount of $4,938.

Recommendation: The City Manager and Finance Director recommend approval of Budget Amendment #13-024.


Reviewed by: Randy Newlon, City Manager Rebecca Bowman, Finance Director

Attachments: Budget Amendment #13-024 Emergency Repair Request Quotation


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9. A




Subject: Second Reading of Ordinance 12-1383 - Amending Ordinance 12-1382 Establishing New Sewer, Reclaimed Water and Water Fees and Charges

Introduction: Ordinance 12-1383 provides for consideration on second reading and public hearing to amend Ordinance 12-1382, which established new sewer, reclaimed water and water rates in Chapter 86 of the City Code, Utilities, by correcting a scrivener’s error.

Background: The City Commission adopted new sewer, reclaimed water and water rates via Ordinance 12-1382 on November 13, 2012. A scrivener’s error was detected after adoption of the ordinance, specifically that the phrase “reflects the charge per 1,000 gallons” was omitted from some of the new sewer, reclaimed water and water fees and charges tables presented as Attachment A to Ordinance 12-1382.

Discussion: In order for the new rates to be calculated correctly, the scrivener error is being remediated by including the correct phrase in the applicable tables. Further, Ordinance 12-1383 is effective retroactively to January 1, 2013, in order for the rates to go into effect on that date as scheduled and provided for in Ordinance 12-1382. The City Commission approved Ordinance 12-1383 on first reading on December 10, 2012.


Recommendation: The City Manager and the Finance Director recommend adoption of Ordinance 12-1383 on second reading.

Prepared by: Donna G. Gardner, City Clerk

Reviewed by: Catherine D. Reischmann, City Attorney

Attachments: Ordinance 12-1383 and Exhibit A


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10. A




Subject: First Reading of Ordinance 13-1386 - Adoption of Capital Improvement Program as Part of the City Comprehensive Plan

Introduction: Ordinance 13-1386 provides for consideration on first reading to adopt the City of Casselberry’s Capital Improvement Program (CIP) as part of the Comprehensive Plan.

Background: The City’s 5-Year Capital Improvement Program is required to be adopted by ordinance annually into the Comprehensive Plan. This process is not considered an amendment to the Comprehensive Plan as the 5-Year Capital Improvements Program is an integral part of the 2012 – 2013 Budget.

Discussion: The Capital Improvement Element of the Comprehensive Plan sets out the location and timing of capital projects to achieve and maintain adopted level of service standards for public facilities that are necessary to implement the Comprehensive Plan. These projects are set out in a 5-year Capital Improvement Program (CIP) which includes a Capital Improvement Schedule. The City is required to review this program and update the Capital Improvement Element of the Comprehensive Plan on an annual basis in line with Florida Statute 163.3177 (3)5b.

The CIP must be adopted through an ordinance that is advertised at a public hearing and it must be in line with Florida Statute 166.041(2)a. The requested action will update the Comprehensive Plan to include the updated 5-Year Capital Improvement Schedule. If approved on first reading, the ordinance will be advertised in the Orlando Sentinel for a public hearing and second reading at the February 11, 2013 City Commission meeting.


Recommendation: The City Manager and the Interim Community Development Director recommend approval of Ordinance 13-1386 on first reading.

Prepared by: Marie Regan, Planner II

Reviewed by: Sandra J. Smith, Interim Community Development Director

Attachments: Ordinance 13-1386


Attachment A - Local Planning Agency/Planning & Zoning Commission staff report dated October 10, 2012

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10. B




Subject: First Reading of Ordinance 13-1387 - Reenactment of City Code Section 42-4, Open Burning

Introduction: Ordinance 13-1387 provides for consideration on first reading to reenact City Code Section 42-4, Open Burning.

Background: The State of Florida recently adopted a new Fire Prevention Code. This necessitates reenactment of local amendments such as Section 42-4 of the City Code regarding open burning. The City Attorney has provided additional background information on this item in the attached memo.

Discussion: Ordinance 07-0216 was adopted by the City Commission on August 14, 2007 and provided for Section 42-4 of the City Code to ban open burning within the City limits. Ordinance 13-1387 is provided to reenact Section 42-4 to continue to prohibit all open burning within the City with limited exceptions as outlined in an agreement with the Florida Forest Service provided separately on this agenda via Resolution 13-2457. If approved on first reading, a public hearing and second reading of Ordinance 13-1387 will be scheduled for the City Commission meeting on February 11, 2013.


Recommendation: The City Manager and Fire Chief recommend approval of Ordinance 13-1387 on first reading.

Prepared by: Tim Ippolito, Fire Marshal

Reviewed by: Donald Harkins, Fire chief

Attachments: City Attorney MemorandumOrdinance 13-1387


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11. A




Subject: Resolution 13-2452 - Supplemental Agreement No. 7 to the Standard Consulting Agreement with Reiss Engineering, Inc. for the Design of a Granular Activated Carbon Filter System at the South Water Plant

Introduction: Resolution 13-2452 provides for consideration of Supplemental Agreement No. 7 to the Standard Consulting Agreement with Reiss Engineering, Inc. (Reiss) for the design of a granular activated carbon filter system at the South Water Plant in the amount of $172,800.

Background: The potable water distribution system surrounding the South Water Treatment Plant has historically had higher disinfection by-products than other parts of the distribution system. Recent studies of the well water quality have shown that the wells at the South Water Treatment Plant have higher organic content. When the organic content goes through the disinfection process, disinfection by-products are formed. These by-products are regulated by the Florida Department of Environmental Protection (FDEP.) On June 25, 2012, the City Commission approved a pilot study to prove the effectiveness of removing the organic content in the well water through a granular activated carbon. The pilot study has been concluded and illustrates the effectiveness of using granular activated carbon.

Discussion: The pilot study at the South Water Treatment Plant provided the fundamental information on the effectiveness of organic content removal via a granular activated carbon filter. The information will be used to begin design of the filter, which consists of four granular activated carbon filter towers, a backwash water storage tank, related piping and pumping equipment, and site work required to accommodate the new treatment process.

Budget Impact: Necessary funding to cover the costs associated with Supplemental Agreement No. 7, for an amount not-to-exceed $172,800 without prior authorization, is available in the Non-Departmental Professional Services Account #401-0190-536.31-04.

Recommendation: The City Manager and Public Works Director recommend approval of Resolution 13-2452.

Prepared by: Alan Ambler, P.E., Water Resources Manager

Reviewed by: Mark D. Gisclar, Public Works Director Rebecca Bowman, Finance Director


Attachments: Resolution 13-2452 Reiss Engineering, Inc. Supplemental Agreement No. 7

12. A




Subject: Request for Reduction of Code Enforcement Lien - 1441 Lake Shore Drive

Introduction: Consideration to reduce one code enforcement lien on the property located at 1441 Lake Shore Drive for case number CE-11-00835 (lien amount $11,150) from a total of $11,150 to $750 to be paid within 60 days is requested.

Background: A Code Enforcement violation for overgrown property occurred in 2011. The property had been vacant for many years, as two of the owners listed are deceased and the other listed owner, Joan Hartlief, is elderly and not living in the area. The case was presented on June 9, 2011 at the Code Enforcement Board meeting. A subsequent hearing was held on July 14, 2011 when fines were imposed. The property came into compliance after the City abated the overgrowth at a cost of $135.00, the cost of which is not included in this request. Mr. Edmund Keifer, Jr. from 710 Crestview Drive wishes to purchase the property from Ms. Hartlief. The Code Enforcement Board met on December 13, 2012 and, considering the facts, recommended to the City Commission a reduction in the total lien amount from $11,150 to $750 (Attachments A). Recording fees have been paid; other administrative costs are minimal and would be recouped as part of the lien amount received. The $135 abatement charge is separately due and payable.

The following table provides the specific information regarding each violation.

Case #Date of

Violation Violation Type fine

CEB Order -

See Attach.

Fine Imposed

CEBAbated

toCE-11-00835 06/23/2011

Overgrown property $25/day B $11,150 $750

$11,150 $750

Discussion: ULDR Section 2-157 tasks the City Commission with authorizing the satisfaction or release of liens for properties encumbered by a code enforcement lien due to accumulated fines. The Code Enforcement Board imposed a fine, reviewed the reduction request, and provided a recommendation to the City Commission based on several criteria provided for consideration within the Code. Those criteria include the gravity of the violation, the time it took to bring the property into compliance, the accrued amount of the lien, any previous or subsequent code violations, or other


mitigating circumstances. The amended lien amounts must be paid within sixty days or the reductions become null and void and the full amounts become due.

Budget Impact: The lien amount paid would be recognized in the City Budget as income received.

Recommendation: The City Manager and Interim Community Development Director recommend consideration of the Code Enforcement Board’s recommendation to reduce the lien amount from a total of $11,150 to $750 to be paid within 60 days.

Prepared by: Brenda Jones, Acting Code Compliance Supervisor

Reviewed by: Sandra Smith, Interim Community Development Director Rebecca Bowman, Finance Director

Attachments: Attachment A – December 13, 2012 Code Enforcement Board minutesAttachment B – Order Imposing Fine/Case number 11-00835

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12. B




Subject: Request for Reduction of Code Enforcement Lien - 201 Lake Griffin Circle

Introduction: Consideration to reduce one code enforcement lien on the property located at 201 Lake Griffin Circle for case number CE-12-01387 (lien amount $1,250) from a total of $1,250 to $612.50 to be paid within 60 days is requested.

Background: A Code Enforcement violation for designated parking occurred in 2012. The property owner was notified by mail at the property address that was listed on the tax record; however, the mail was returned. The case was presented on September 13, 2012 at the Code Enforcement Board meeting. A subsequent hearing was held on October 11, 2012 when fines were imposed.

Darlene Pigott, property owner, stated she had not received any of the City’s letters, due to her tenant signing for them. Ms. Pigott had not provided the Seminole County Tax Collector with her correct mailing address so the City could not get notice to her. The City now has the correct mailing address. The Code Enforcement Board met on December 13, 2012 and, although they were advised by staff that there have been over ten violations on the property since 2005 when it was purchased by Ms. Pigott, the CEB recommended to the City Commission a reduction in the total lien amount from $1,250 to $612.50 (Attachments A). Recording fees have been paid; other administrative costs are minimal and would be recouped as part of the lien amount received.

The following table provides the specific information regarding each violation.

Case #Date of

Violation Violation Type fine

CEBOrder -

See Attach.

Fine Impose

d

CEB Abated

toCE-12-01387 10/04/2012

Designated parking $50/day B $1,250 $612.50

$1,250 $612.50

Discussion: ULDR Section 2-157 tasks the City Commission with authorizing the satisfaction or release of liens for properties encumbered by a code enforcement lien due to accumulated fines. The Code Enforcement Board imposed a fine, reviewed the reduction request, and provided a recommendation to the City Commission based on several criteria provided for consideration within the Code. Those criteria include the gravity of the violation, the time it took to bring the property


into compliance, the accrued amount of the lien, any previous or subsequent code violations, or other mitigating circumstances. The amended lien amounts must be paid within sixty days or the reductions become null and void and the full amounts become due.

Budget Impact: The lien amount paid would be recognized in the City Budget as income received.

Recommendation: The City Manager and Interim Community Development Director recommend consideration of the Code Enforcement Board’s recommendation to reduce the liens from a total of $1,250 to $612.50 to be paid within 60 days.

Prepared by: Brenda Jones, Acting Code Compliance Supervisor

Reviewed by: Sandra Smith, Interim Community Development Director Rebecca Bowman, Finance Director

Attachments: Attachment A – December 13, 2012 Code Enforcement Board minutesAttachment B – Order Imposing Fine/Case No. 12-01387

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13. A




Subject: Future Agenda Items

Introduction: The opportunity to discuss items for placement on future City Commission agendas is provided.

Background: At the City Commission held on September 13, 2010, it was determined to add an item to the Commission Agenda entitled “Future Agenda Items”.

Discussion: Commission members may bring forth matters for discussion to determine if an item warrants Commission consideration on a future agenda.


Recommendation: The City Manager recommends consideration of this item.

Reviewed by: Randy Newlon, City Manager

Attachments: None


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13. B




Subject: Municipal Advisory Committee (Metroplan) Report - Mayor Charlene Glancy

Introduction: A report from the meeting of the above-referenced committee will be given by Mayor Glancy or designee, if applicable.


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13. C




Subject: Leadership Seminole Board Report - Mayor Charlene Glancy

Introduction: A report from the meeting of the above-referenced committee will be given by Mayor Glancy, if applicable.


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13. D




Subject: Mayors/Managers Group Report - Mayor Charlene Glancy

Introduction: A report from the meeting of the above-referenced group will be given by Mayor Glancy, if applicable.


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13. E




Subject: Council of Local Governments in Seminole County (CALNO) Report - Commissioner Colleen Hufford

Introduction: A report from the meeting of the above-referenced committee will be given by Commissioner Hufford, if applicable.


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13. F




Subject: Seminole County Redevelopment Planning Agency Report - Vice Mayor Sandra Solomon

Introduction: A report from the meeting of the above-referenced committee will be given by Vice Mayor Solomon, if applicable.


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13. G




Subject: Casselberry Housing Task Force Report - Commissioner Anthony Aramendia

Introduction: A report from the meeting of the above-referenced committee will be given by Commissioner Anthony Aramendia, if applicable.


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Documents

CityCommission Backup - Casselberrypublicrecords.casselberry.org/weblink/0/edoc/263022/CC... · CITY COMMISSION MEETING ... Mayor Charlene Glancy 2. INVOCATION - Commissioner Colleen