City of Revelstoke Development Services Committee Regular

City of Revelstoke

Development Services Committee Regular Meeting

AGENDA

August 21, 2014 - Commencing at 3:00 PM

Council Chambers

Page

1. CALL TO ORDER

2. ADOPTION OF AGENDA

3. ADOPTION OF MINUTES 2 - 3 a. Draft July 31, 2014 Meeting Minutes

4. BUSINESS ARISING FROM THE MINUTES

5. CORRESPONDENCE

6. OLD BUSINESS

7. NEW BUSINESS 4 - 64 a. 2015-2019 Engineering and Utilities Capital Projects

8. FOR INFORMATION

9. ADJOURNMENT

Page 1 of 64

CITY OF REVELSTOKE

MINUTES OF THE DEVELOPMENT SERVICES COMMITTEE MEETING HELD IN

COUNCIL CHAMBERS THURSDAY, JULY 31, 2014 COMMENCING AT 3:00 P.M.

PRESENT: Council: L. Nixon, C. Johnston, S. Bender Staff: M. Thomas, Director of Engineering & Development Services M. Smyrl, GIS/Asset Management Technician D. Komonoski, Operations Manager P. Page Brittin, Environmental Sustainability Coordinator G. Ferguson, Development Services Clerk D. Strachan, Manager Development Services 1. CALL TO ORDER Councillor L. Nixon, Chair called the meeting to order at 3:05 pm 2. ADOPTION OF AGENDA The agenda was adopted as presented with the addition of item 6(a) Composting of ash from RCEC 3. ADOPTION OF MINUTES a. June 30 Meeting Minutes

June 30, 2014 meeting minutes were formally approved as presented. 4. BUSINESS ARISING FROM THE MINUTES When asked if the Ford dealership sign concrete base is expected to be removed, staff confirmed that it will be. 5. CORRESPONDENCE - NIL

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Draft July 31, 2014 Meeting Minutes Page 2 of 64

Development Services Committee Regular Minutes Thursday, July 31, 2014,

6. OLD BUSINESS When asked about the process of composting the ash from RCEC, D. Komonoski replied that he is waiting for a report, but the components of the ash at this time do not look like they are favorable for composting at our Jordan pit facility. 7. NEW BUSINESS a. Engineering Operating Budget Suggested Changes 2015 - Verbal

M. Thomas gave the Committee a verbal report on possible suggested changes which may be upcoming to the Engineering Department Operating Budget. b. 2014 Workplan Update - Verbal

M. Thomas gave a brief update on where the Department stands on the 2014 Workplan. c. Draft Stormwater Management RFP

P. Page Brittin presented to the Committee a draft of the Stormwater Management RFP which will go out later this year. 8. FOR INFORMATION-NIL 9. ADJOURNMENT The meeting was adjourned at 4:15 pm. __________________________ Councillor L. Nixon, Chair

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Area Start Year Priority Project Cost 2015 Cost 2016 Cost 2017 Cost 2018 Cost 2019 Status Estimate Ready Data Sheet ReadyADM 2015 4 Court House DDC Controls $5,000.00 4 Final FinalADM 2015 3 Court House FA Panel $15,000.00 4 Final FinalADM 2015 4 Moberly Monument $10,000.00 4 Final FinalADM 2015 2 City Hall Renovations - Interior Downstairs in development 2 Draft DraftADM 2015 2 City Hall Renovations - Elevator in development 2 Draft DraftADM 2015 3 City Hall Renovations - Exterior /Siding in development 2 Draft DraftADM 2015 2 City Hall Renovations - Council Chambers in development 2 Draft DraftADM 2016 3 Facilities Lifecycle Review and Planning $80,000.00 2 Draft DraftADM Total $30,000.00 $80,000.00 $0.00 $0.00 $0.00DEV 2015 3 Subdivision Bylaw Update $60,000.00 4 Final FinalDEV 2015 2 OCP Review $30,000.00 4 Final FinalDEV 2016 City Centre Plan $20,000.00 2 Draft DraftDEV 2016 Victoria Road Corridor Plan $20,000.00 2 Draft DraftDEV Total $90,000.00 $40,000.00 $0.00 $0.00 $0.00ENG 2015 5 Shoring $16,500.00 4 Final FinalENG 2015 5 Streetlight Removal $5,000.00 4 Final FinalENG 2015 1 Streetlight Upgrades $35,000.00 $35,000.00 $35,000.00 4 Final FinalENG 2015 3 Tire Cleanup $12,000.00 $12,000.00 $12,000.00 $12,000.00 4 Final DraftENG 2015 5 Tool Budget $10,000.00 4 Final FinalENG 2015 3 Washbay $40,000.00 4 Final FinalENG 2015 1 Garbage Truck Replacement $50,000.00 $50,000.00 $50,000.00 $50,000.00 $50,000.00 4 Final FinalENG 2015 3 PW HVAC $25,000.00 4 Final FinalENG 2015 3 PW Yard Electrical Upgrades $7,000.00 4 Final FinalENG 2015 1 4th Street E Streetlights $70,000.00 4 Final FinalENG 2015 3 Courthouse LED Lighting $23,000.00 4 Final FinalENG 2015 1 Mackenzie Streetlights $130,000.00 4 Final FinalENG 2015 2 Victoria Road Resurfacing – Wright to Kootenay $353,000.00 4 Final FinalENG 2015 1 Airport Way Resurfacing – Nichol to Schiel $219,000.00 4 Final FinalENG 2019 2 Eastern Access Resurfacing - CPR Overpass to TCH $528,000.00 4 Final FinalENG 2017 1 Lower Town Utility and Street Upgrades $744,000.00 $1,135,000.00 Final DraftENG 2016 1 Nichol Road - Hay to Camozzi $370,000.00 4 Final FinalENG 2015 1 Design Intersection TCH-Victoria-Mutas $50,000.00 $500,000.00 3 Draft FinalENG 2015 2 7th to Rec Centre Pathway Improvements $100,000.00 3 Draft FinalENG 2015 2 Design Intersection 4th-Victoria-Townley $40,000.00 $40,000.00 $400,000.00 3 Draft FinalENG 2015 1 Illecillewaet River Dyke Repair $80,000.00 3 Draft FinalENG 2015 3 Roof Loads Assesment $30,000.00 3 Final DraftENG 2015 1 Aerial Photo and Lidar $20,000.00 3 Draft FinalENG 2015 1 Pavement Condition Assessment $80,000.00 3 Draft FinalENG 2018 3 1st and Campbell Curb 2 Draft DraftENG 2015 2 Victoria Avenue redesign $50,000.00 $200,000.00 2 Draft DraftENG 2015 3 Demonstration Local Street Project $35,000.00 $100,000.00 2 Draft DraftENG 2019 2 Other Paving Priorities $100,000.00 $650,000.00 2 Draft DraftENG Total $1,480,500.00 $1,307,000.00 $1,241,000.00 $1,297,000.00 $1,228,000.00

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2015-2019 Engineering and U

tilities Capital P

rojectsPage 4 of 64

Area Start Year Priority Project Cost 2015 Cost 2016 Cost 2017 Cost 2018 Cost 2019 Status Estimate Ready Data Sheet ReadySEW 2018 5 WWTP 2nd Screen $340,000.00 4 Final FinalSEW 2015 3 Downie Forcemain $50,000.00 $50,000.00 $50,000.00 $850,000.00 4 Final FinalSEW 2015 1 UPS Upgrades $10,000.00 4 Final FinalSEW 2016 1 Burke Lift Station Upgrade $60,000.00 $350,000.00 4 Final FinalSEW 2015 5 HVAC Upgrades $17,500.00 4 Final FinalSEW 2015 Lagoon Building Upgrade $25,000.00 3 Final DraftSEW 2015 Lagoon Roof $15,000.00 3 Final DraftSEW 2015 5 STP Discharge Relocation $50,000.00 $50,000.00 $1,850,000.00 $2,550,000.00 3 Final DraftSEW 2016 2 Wales Street LS $300,000.00 3 Final DraftSEW Total $167,500.00 $460,000.00 $1,900,000.00 $3,740,000.00 $350,000.00WAT 2015 1 Hydrant Replacement Program $60,000.00 $60,000.00 $60,000.00 $60,000.00 $60,000.00 4 Final FinalWAT 2016 4 Heat Tape Kiosk Access $20,000.00 4 Final FinalWAT 2015 1 Illecillewaet River Crossing $600,000.00 4 Final FinalWAT 2015 5 Greeley WTP Hypo Transfer Pump $5,000.00 4 Final FinalWAT 2015 5 Greeley WTP Turbidity Meters $33,000.00 4 Final FinalWAT 2015 4 Greeley Flow Monitoring $10,000.00 4 Final FinalWAT 2015 1 Historian $12,000.00 4 Final FinalWAT 2015 1 Water Emergency Response Plan $15,000.00 4 Final FinalWAT 2015 3 Greeley Chlorine shut offs $35,000.00 4 Final FinalWAT 2019 2 Greeley Creek Filter Replacement $615,000.00 4 Final FinalWAT 2016 2 Greeley WTP Dosing $15,000.00 4 Final FinalWAT 2016 5 West Laforme Fireflow $330,000.00 4 Final FinalWAT 2017 5 WTP Biomass $172,000.00 4 Final FinalWAT 2015 1 Water Metering and Loss $136,300.00 3 Final DraftWAT 2016 3 Shiell Road Fire Flow $35,000.00 3 Final DraftWAT 2016 2 Hillcrest Fire Flow $70,000.00 3 Final DraftWAT 2017 3 Arrow Drive Fire Flow $75,000.00 3 Final DraftWAT 2016 5 Farrel Road Fireflow $90,000.00 3 Final DraftWAT 2017 3 Columbia Park Drive North Fireflow $114,000.00 3 Final DraftWAT 2018 4 Well #2 Industrial Park $290,000.00 3 Final DraftWAT 2017 5 Williamson Lake Road Watermain $390,000.00 3 Final DraftWAT 2018 5 Looping Phase 1 $420,000.00 3 Final DraftWAT 2019 5 Looping Phase 2 $850,000.00 3 Final DraftWAT 2015 4 Valve Replacement Program $30,000.00 $30,000.00 $30,000.00 $30,000.00 $30,000.00 2 Draft DraftWAT 2015 2 Water Supply and Model Review $50,000.00 2 Draft DraftWAT 2018 2 Arrow Heights PRV Station $35,000.00 2 Draft DraftWAT Total $986,300.00 $650,000.00 $669,000.00 $1,007,000.00 $1,555,000.00Grand Total $2,754,300.00 $2,537,000.00 $3,810,000.00 $6,044,000.00 $3,133,000.00

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tilities Capital P

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Comments

Need scope and costs -may require borrowingNeed scope and costs -may require borrowingNeed scope and costs -may require borrowingNeed scope and costs -may require borrowingNeeds sheet

Needs sheet

lease payments

Needs sheet

Costs may change as project proceedsNeed cost estimateJust Needs PhotoNeed cost of repair workNeeds sheetNeed cost estimateNeed cost estimateNeeds sheetNeeds sheetNeeds sheetNeeds sheet

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Comments

may require borrowing

Needs sheetNeeds sheetNeeds sheet - may require borrowingNeeds sheet

may require borrowing

Needs sheetNeeds sheetNeeds sheetNeeds sheetNeeds sheetNeeds sheetNeeds sheetNeeds sheetNeeds sheetNeeds sheetNeeds sheetNeeds sheetNeeds sheet

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City of Revelstoke - Capital Project Data Sheet 2015

Project Data

Project Area Engineering

Project Title 4th ST E Street Lighting

Project ID ENG

Project Priority 1

Date June 17 2014 v1.0

Project Description

Project Purpose To install proper conduit and grounding for the street lighting on 4th ST E

Results New bases, 9M poles, fixtures, conduit and wiring for streetlights along 4th ST E

Scope of Project Replace 8 street lights, complete with new conduit, wiring, bases, poles and fixtures

Justification Safety issue. Poles are not grounded in accordance with the Canadian Electrical Code. Wires are run directly in the ground which is against Canadian Electrical Code. Safety concerns around metal poles not being grounded properly.

Cost

Estimated Cost $70,000

Method of Financing General Revenue

Estimate Quality Material quoted from wholesaler, may change. Labour costs estimated.

Schedule

Project Milestone Date

Construction Complete September 2015

Personnel

Person Project Role and Responsibilities

Electrical Foreman Project Manager

DRAFT

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2015-2019 Engineering and Utilities Capital Projects Page 8 of 64


Photos

Conduit stubbed out of streetlight base. No conduit extended, wires directly buried. No ground wire, only 2 wires, Hot and Neutral.

No grounding at street light.

DRAFT

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Existing lighting

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Project Data

Project Area Engineering PHOTO

Project Title 7th Street Pathway Improvements

Project ID ENG -

Project Priority 2

Date 9 August 2014 v0.1

Project Description

Project Purpose

The pathway between the Rec Centre parking lot and 7th Street is heavily used by cyclists and pedestrians; however the pathway has not been designed as a multi -use pathway. Issues include steep unprotected grades, narrow paved width, small radius corners and short sight distances. This project would convert this path to a functional multi -use pathway, al lowing safe access for al l users.

Results Construction of safe multi-use trai l .

Scope of Project The pathway wil l be regraded and widened. The preliminary design work is complete.

Justification

ICSP 2.1 Healthy Living, 3.2 Community Transportation

City Active Transportation Plan (2010) -42% of respondents stated that a lack of sidewalk/trai ls/bike lanes was a barrier to active transportation. (A propose multi use trai l is identified on Map 3 in this area).

Cost

Estimated Cost Total Project Cost

Method of Financing General Revenues

Estimate Quality Engineer’s Estimate.

Schedule


Personnel

Comment [MT1]: Add a photo of existing pathway

Comment [MT2]: Waiting on cost from MMM DRAFT

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Project Data


Project Title Aerial Photography and LIDAR

Project ID ENG

Project Priority 1

Date June 10, 2014 v1.0

Project Description

Project Purpose Update the City’s aerial photography, including terrain mapping using LIDAR technology.

Results Updated mapping data

Scope of Project Procure specialist consultant services to deliver aerial photography and LIDAR terrain mapping for the City and surrounding areas. City staff have partnered with RMR, BC Hydro, and several ministries to minimize costs.

Justification

The City’s current aerial photography is from 2011. Regular aerial photography updates provide benchmarking of development and infrastructure data. The inclusion of LIDAR terrain is necessary for stormwater management and slope stability planning and reduces the need for survey work at the preliminary design stage. Buildings can also be automatically extracted from the LIDAR data for analysis purposes.

Cost


Method of Financing Engineering Capital

Estimate Quality Based on budget level quote from supplier

Schedule


RFP

Flight

Data Delivery

January 2015

April/May 2015

July/August 2015

Personnel

DRAFT

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Mike Thomas P.Eng. ENV SP

Melinda Smyrl - GIS and Asset Mgmt Tech

Consultant

Project Director

Project Manager

Flight and Data Preparation

Example LIDAR terrain mapping.

DRAFT

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Project Data


Project Title Airport Way Resurfacing – Nichol to Schiel

Project ID ENG -

Project Priority 1

Date 05/08/2014.

Project Description

Project Purpose To rehabilitate a 431m section of failing road. Surface is cracked and rutted severely. Improves the quality of the city’s road system and reduces maintenance costs.

To improve vehicle, bike and pedestrian safety and mobility.

Results Improved ride comfort, decreased annual maintenance, increased vehicle/bike/pedestrian safety, more efficient snow removal.

Scope of Project

Pulverize existing asphalt and re-grade in place. Pave with 75mm thick asphalt, 3.4m wide driving lanes and 1.6m wide bike lanes. Re-grade shoulders and ditches. Disconnect water service at 2102 Airport Way from existing 100mm AC main and connect to 200mm PVC main.

Justification Asset Management Policy – Statement 1- “The City of Revelstoke will maintain and manage infrastructure assets at defined levels to support public safety, community well-being and community goals.”

Cost

Estimated Cost $ 219 000

Method of Financing Capital

Estimate Quality Pre-design

Schedule


Survey/ Design 2014

Construction

DRAFT

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Personnel


Derek Low Survey/Design

DRAFT

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Project Data

Project Area Admin - Buildings

Project Title Courthouse Decorative Lighting Upgrade

Project ID ADM

Project Priority 3

Date July 21 2014. V1.0

Project Description

Project Purpose

The existing exterior light fixtures at the courthouse have degraded to the point that they are becoming un-serviceable. Parts have rusted and the clarity of the light has degraded as the acrylic lenses are weathered and cracking. Replacement parts such as the lens and reflector are no longer available and the lamp technology, mercury vapour, is outdated. The LED consume 30% less power than the old mercury vapour.

Results A new LED fixture replaces the old mercury vapour, maintaining the heritage look but creating a bright and safe area.

Scope of Project

14 decorative fixtures to replace. Possible to replace 10 one year and 4 the next, in order to break up the cost of the project. As it is a heritage building it makes the most sense to complete one side of the building at a time, minimum, in order to maintain a completed look. The LED fixtures, although very similar, do look a little different than the old mercury vapour (see photos).

Justification

Upgrading fixtures that are discontinued and degrading. If parts corrode and break during routine maintenance of the light fixture we have no way to replace them. LED fixtures will be maintenance-free for up to 15 years, saving costs associated with maintenance over that time.

Cost

Estimated Cost Over 1 year: 14 fixtures; $23,000

Over 2 years: 1st year: 10 fixtures; $16,500, 2nd year: 4 fixtures; $6,500

Method of Financing General revenues

Estimate Quality Written Quote on Material

DRAFT

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Schedule


Installation Complete September 2015

Personnel


Jason Zimmer Project Manager

Pictures

New fixture style

DRAFT

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Project Data


Project Title Intersection 4th, Townley and Victoria

Project ID ENG -

Project Priority 1

Date 9th August, 2014 v0.1

Project Description

Project Purpose The intersection of 4th, Townley and Victoria has been identified as a high priority location for traffic upgrades in the City.

Results Preliminary design and early consultation complete in 2015, ready for detailed design in 2016

Scope of Project In 2015, preliminary design work will be procured and completed.

Justification Identified in Draft Master Transportation Plan

ICSP 3.2 - Transportation

Cost

Estimated Cost $40,000 in 2015 (Estimated $40,000 in 2016 and $400,000 in 2017 for construction)

Method of Financing General revenues

Estimate Quality Pre Tender

Schedule


Personnel


DRAFT

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Project Data


Project Title Design TCH/Mutas/Victoria

Project ID ENG

Project Priority 1

Date 9 August 2014

Project Description

Project Purpose

The intersection of Victoria Avenue and the Trans Canada Highway, and the adjacent intersection accessing Mutas Loop, (McDonalds, Tim Hortons, A&W, Shell etc) has been identified as the highest priority transportation project within the City.

In 2014, the City started the design process, this project is the continuation of the design, with tender-ready design drawings and contract documents completed ready for construction in early 2016. (A separate 2016 project will be proposed and revised with tender specific pricing based on the project scope at that stage).

Results Tender-ready design drawings and contract documents completed

Scope of Project

Community and stakeholder consultation

Detailed design work

Development of construction contract package.

Justification ICSP 3.2 – Transportation

Draft Master Transportation Plan

Cost

Estimated Cost $50,000 in 2015. (Estimated $500,000 in 2016 for construction).


Estimate Quality Pre-design,

Schedule


DRAFT

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Personnel


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Project Data


Project Title Eastern Access Resurfacing - CPR Overpass to TCH

Project ID ENG -

Project Priority 1

Date 06/08/2014.

Project Description

Project Purpose To rehabilitate 861m of heavily used arterial road. This is a high traffic arterial road, asphalt surface is approaching the end of its useful service life. Improves the quality of the city’s road system and reduces maintenance costs on failing roads.

Results Improved ride comfort, decreased annual maintenance, increased vehicle/bike/pedestrian safety, more efficient snow removal.

Scope of Project Mill 25mm of existing asphalt and re-pave with 50mm thick asphalt, 3.7m wide driving lanes and 1.6m wide bike lanes. Install 600m of monolithic asphalt curbs.

Justification Asset Management Policy – Statement 1 – “The City of Revelstoke will maintain and manage infrastructure assets at defined levels to support public safety, community well-being and community goals”.

Cost




Schedule


Survey/ Design 2014/2015

Construction

DRAFT

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Project Data


Project Title Garbage Truck Replacement

Project ID ENG -

Project Priority 1

Date 10 August 2014

Project Description

Project Purpose Due to Worksafe BC operational requirements and the remaining useful life of the City’s garbage trucks, staff have conducted an assessment of garbage collection options. The City will procure a new garbage truck

Results New garbage truck, meeting operational needs and Worksafe requirements.

Scope of Project Delivery of a new garbage truck following tender process

Justification ICSP 4.1 – Solid Waste

Cost

Estimated Cost $250,000 for a new truck. Leased cost could be $50,000 per year.

Method of Financing General revenues- Leased Asset

Estimate Quality pre-tender

Schedule


Personnel


DRAFT

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Project Data


Project Title Illecillewaet River Dyke Repair

Project ID ENG -

Project Priority 1

Date 10 August 2014

Project Description

Project Purpose

During summer 2014, a section of the Illecillewaet River Dyke upstream of powerhouse road failed, compromising the bank stability adjacent to a water system pressure reducing station (PRV). This project is designed to restabilize the dyke, preventing erosiona dn protecting the PRV and industrial park from flooding.

Results Bank stabilization constructed in accordance with environmental regulations.

Scope of Project Bank stabilization design and construction. Management of environmental and fisheries issues.

Justification ICSP – 4. Resilient Infrastructure

Cost

Estimated Cost Total Project Cost


Estimate Quality pre-design

Schedule


Personnel


DRAFT

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Project Data

Project Area Road Street Lighting

Project Title MacKenzie Conduit/Grounding upgrade

Project ID

Project Priority 1

Date July 21 2014 v1.0

Project Description

Project Purpose

To install conduit where it is missing underground and to install proper grounding in that conduit to each 9M pole on MacKenzie Ave. The bases should be upgraded while we are digging up the area as well as they do not have proper provisions for new conduit entry and new poles put up on McKenzie to bring everything up to codes and standards. The existing concrete bases do not have proper conduit in the concrete to conform to current code so we cannot simply run new conduit tot eh old bases.

Results Proper grounding and conduit run underground to the streetlights on MacKenzie complete with new concrete bases, 9M poles and new fixtures, bringing the installation up to current safety standards and local codes.

Scope of Project Replace 18 streetlight bases and poles. Install new conduit between poles and pull in proper wire to bring the installation to code. Project to be done one side of the roadway at a time to minimize downtime of lighting at night.

Justification

The streetlights on MacKenzie Ave are not properly installed safely or up to today’s code. They are not grounded, leaving a potential for injury if a fault occurs and the wires that are underground are simply directly buried, not in conduit. This is a major violation of safety standards and poses a risk to public safety as the poles may become energized with no path to ground to trip the circuit breaker. Worse case scenario is that someone leans against the pole in a fault situation and is exposed to upwards of 40A at 120V.

Cost



Estimate Quality Written quote on material (subject to change), labour estimated for public works employees and equipment.

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Schedule


Installation Complete September 2015

Personnel


Electrical Department Purchase material, organize work and perform work.

Road Works Department All civil work, assist with standing poles and setting bases.

Pictures

Wiring Buried Directly In the Ground, No Conduit. No Ground Wire.

Old Base. No Conduit in concrete, a hole was hammer drilled on a 45 deg angle and the wires run through it.

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Proposed Conduit Layout. One road crossing on MacKenzie Ave, two on fourth, two on fifth, two on sixth and two on seventh.

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Project Data


Project Title Nichol Road Reconstruction – 125m West of Hay Rd. To Camozzi Rd. intersection.

Project ID ENG -

Project Priority 1

Date 28/07/2014.

Project Description

Project Purpose To replace failing section of road.

Improve the quality of the city’s road network.

Results Improved traffic flow and pedestrian/bike safety.

Scope of Project

Construct 385m of 9.2m wide paved roadway with 3m wide driving lanes, 1.6m wide bike lanes and 0.5m gravel shoulders . Excavate and reconstruct subbase and base. Possibly install geotextile fabric. On Nichol road from approximately 125m west of Hay Road to Camozzi Road,

Justification Asset Management Policy – Statement 1 – “The City of Revelstoke will maintain and manage infrastructure assets at defined levels to support public safety, community well-being and community goals”.

Cost

Estimated Cost $370 000



Schedule


Survey/ Design 2014

Construction 2015

Personnel

DRAFT

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DRAFT

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Project Data


Project Title Pavement Condition Assessment and Pavement Management System

Project ID ENG

Project Priority 1

Date 10 August 2014 v1.1

Project Description

Project Purpose Update and standardize the City’s pavement condition assessment data and paving prioritization procedures.

Results 1. Updated pavement condition data 2. Pavement Management Policy

Scope of Project

Procure special ist consultant services to measure the pavement condition on al l streets in Revelstoke using truck mounted equipment to develop a standardized pavement condition assessment.

Develop a Pavement Management System based on current best practice.

Justification

The City’s existing pavement condition data has been collected manually over the past six years. Manual collection is time-consuming and is prone to differences in collection accuracy.

Municipali ties must decide how to divide scarce financial resources for pavement maintenance and rehabil i tation judiciously among various projects. Historically, most maintenance and rehab decisions are based on the experiences of engineering and public works staff, rather than on documented procedures.

A pavement management system (PMS) is a decision support system to integrate pavement activities with roadway evaluations and predictions to achieve the best possible use of available funds by comparing investment alternatives and coordinating design, construction and maintenance.

Cost


Method of Financing Engineering Capital

Estimate Quality Based on budget level quote from supplier

Comment [MT1]: Need cost from Tetratech

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Schedule


RFP

Pavement Survey

Data Delivery

PMS operational

January 2015

May/June 2015

July/August 2015

September/October 2015

Personnel

Person Project Role and Responsibi l i ties


Derek Low – Engineering Tech

Consultant

Consultant or Staff

Project Director

Project Manager

Survey and Data Preparation

PMS configuration

DRAFT

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Project Data


Project Title Public Works Shop HVAC Upgrades

Project ID ENG -

Project Priority 1

Date June 24,2014

Project Description

Project Purpose Make-up air to be added for offices and reception will ensure CO2 levels are adequate. The mechanic and welder shop ventilation system currently transfers some fumes into other workspaces. This project would eliminate this risk.

Results Improved air quality and office comfort.

Scope of Project Design system, install make up air unit with controls.

Justification Workplace health and safety

NOTE: This project must have a design and justification completed prior to committing to the installation. (MT 8/14/14)

Cost



Estimate Quality Pre-design, written quote

Schedule


Completion October 2015

Personnel


Electrical/Building Dept. Project Manager

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Project Data


Project Title Public Works Shop Electrical Upgrades

Project ID ENG

Project Priority 3

Date August 14, 2014 v1.0

Project Description

Project Purpose Upgrade existing lighting in storage equipment barn and yard. Lumen levels are lower than industry standards. Modern lighting will reduce maintenance and reduce energy.

Results Upgraded lights with better lighting levels.

Scope of Project Removal of existing lights and installation of new and additional lights.

Justification Workplace Health and Safety

Cost

Estimated Cost $ 7,000

Method of Financing General revenue

Estimate Quality written quote

Schedule


Personnel

Adam Kidd Project Role and Responsibilities

Electrical/Buildings Dept. Purchase material and perform work

DRAFT

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Project Data

Project Area Excavations

Project Title Shoring

Project ID Capital

Project Priority 5

Date 14 August 2014

Project Description

Project Purpose

The current shoring owned is 20’ long and non-adjustable, and requires heavy equipment to move. The old equipment cannot be used in tight alleyways where there is lots of infrastructure in the ground. The new aluminum shoring is able to be moved and assembled by hand and moved in a pick-up truck. It is essential to life safety to use shoring when excavating in a narrow space with high walls, it is mandated by WCB. The weight reduction with using aluminum creates a user friendly product that is easy to use, so in turn will be used more frequently. Currently if this shoring is required it must be rented out of Calgary and shipping on it is not cost-effective.

Results More versatile aluminum shoring to replace old steel shoring.

Scope of Project Purchase new aluminum shoring

Justification Worksafe BC Requirements and operational efficiency

Cost



Estimate Quality Written Quote

Schedule


2015

DRAFT

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Project Data

Project Area Street Lights PHOTO

Project Title Old streetlight removal

Project ID Capital GL #

Project Priority 2

Date June 6 2014

Project Description

Project Purpose

To remove potentially dangerous wiring at the entrance way to the elementary school. Currently we are responsible for maintenance on these old poles/lights where they are not needed as the entrance way is lit by brand new lighting on the opposite side of the road. These are city owned poles and lights and are our responsibility. The school district has been contacted as well as BCHydro as they were initially thought to be BCHydro’s poles.

Results Removal of dangerous over head lines in close proximity to trees

Scope of Project Removal of 3 wooden poles and associated electrical.

Justification Safety and Cost Savings

Cost



Estimate Quality Internal Quote

Schedule


Personnel


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Photos

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Project Data


Project Title Streetlight Replacement

Project ID ENG -

Project Priority 1

Date Date that this document was last modified.

Project Description

Project Purpose To upgrade degrading streetlight infrastructure. Old steel poles are rusting at the base creating structural issues with the poles. While upgrading the pole hardware the fixture is also upgraded to a modern full cut-off fixture to eliminate light pollution.

Results Removal of all dangerous streetlight poles that pose a hazard within the next 5 years.

Scope of Project A number of poles will be replaced each year to upgrade old green poles to new galvanized poles as well as replacement of any damaged revite light poles in the downtown core, as outlined in the 2014 counsel report.

Justification Danger to public from degrading poles. Major rust on bases of poles resulting in a reduction of structural integrity. A pro-active approach by replacing prior to any incident.

Cost



Estimate Quality Internal quote

Schedule


Personnel


Jason Zimmer Carry out work with a RMP

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Project Data


Project Title Tool Budget

Project ID

Project Priority 5

Date

Project Description

Project Purpose Locator – Concrete chain saw

Results

Scope of Project Replace old locator that has been rebuilt once and is unreliable. Concrete chainsaw is an addition to the tool list and can cut deeper and faster.

Justification Locator is for use by all departments, concrete chain saw can also be used by all departments.

Cost

Estimated Cost 10,000

Method of Financing

Estimate Quality

DRAFT

AGENDA ITEM #7.a.



Project Data


Project Title Victoria Road Resurfacing – Wright to Kootenay

Project ID ENG -

Project Priority 2

Date 06/08/2014.

Project Description

Project Purpose To replace failing section of road and improve the quality of the city’s road network. This is phase three of the Victoria Road paving renewal project, addressing Wright to Kootenay.

Results Improved ride comfort, decreased annual maintenance. More efficient snow removal.

Scope of Project Mill out existing asphalt, re-grade and repave with 75mm of new asphalt.

Justification Asset Management Policy – “The City of Revelstoke will maintain and manage infrastructure assets at defined levels to support public safety, community well-being and community goals.”

Cost

Estimated Cost $353 000



Schedule


Survey/ Design 2014

Construction

DRAFT

AGENDA ITEM #7.a.



Personnel



DRAFT

AGENDA ITEM #7.a.



Project Data


Project Title Wash bay/.filling station ground pad

Project ID

Project Priority 1

Date June 18, 2014

Project Description

Project Purpose

In 2013 the heated water piping was completed for a wash bay/filling station located at the public works yard. The piping was used this past winter for the mixing of salt brine. Funding is now being requested to install a concrete and asphalt pad so the bay can be utilized for washing equipment. Currently the dirt ground makes it impossible for washing. The completion of the pad will give operators the ability to wash off equipment after each use. This practise helps reduce maintenance costs especially in winter conditions with the removal of sand and salt. The bay is equipped with multi outlets to allow up to three pieces of equipment to be cleaned or filled simultaneously. This reduces operator time.

Results Efficiency in cleaning equipmnent

Scope of Project Except for the application of asphalt all work would be done in house.

Justification Operational Efficiency and Environmental

Cost

Estimated Cost $40,000.00

Method of Financing General revenue

Estimate Quality Method of estimating –, pre-design, in house

Schedule


DRAFT

AGENDA ITEM #7.a.



Project Data

Project Area Sewer

Project Title Downie Forcemain Replacement

Project ID SEW -

Project Priority 3

Date 10-Aug-14 v1.0

Project Description

Project Purpose

The Downie forcemain carries all of the sewer collected from Columbia Park, Lower Town, Downtown and most of Southside to the Sewer Treatment Plant. The forcemain was installed in 1976, constructed from Asbestos Cement Pipe. In 2012, a significant spill was experienced due to failure of the forcemain material, prompting a review of the design.

Over several years, this project will review route options for a replacement forcemain, (as the existing main will need to stay in operation during construction), design the forcemain, and provide tender ready drawings and documents.

Results

2015 – Route selection complete

2016 – Detailed design

2018 – Construction complete

Scope of Project In 2015 the route selection, survey and conceptual design will be completed by an engineering consultant.

Justification ICSP – 4. Resilient Infrastructure

Liquid Waste Management Plan – Stage 2 – Identified as a priority with upgrading Downie Lift station (complete).

Cost

Estimated Cost 2015 - $50,000

2016-2018 estimated to be $1,000,000 or more

Method of Financing

2015 – DCC’s and General Revenue

2016-2018 General Revenue, DCCs, and Grants

Estimate Quality Pre design

Schedule


DRAFT

AGENDA ITEM #7.a.



Project Data

Project Area Sewer

Project Title UPS Upgrades

Project ID SEW

Project Priority 1

Date June 4 2014

Project Description

Project Purpose To extend the amount of run time the water and waste water sites can communicate with city hall on a power outage.

Results One hour battery backup at all sites on a power outage

Scope of Project Install 8 new UPS systems at sites that have existing 12V battery backup systems

Justification

The current battery back-up systems only give 20-30min of run time at the sites. The city hall server room has battery backup for 50 min. The sites should have battery backup equal to or grater than that at city hall. In the event the scada servers eventually have generator backup, it would be beneficial to have as much battery back-up at the sites without generators as possible. The average UPS system can keep a site online for over an hour.

Cost


Method of Financing Sewer Funds

Estimate Quality Written quote on material (subject to change)

Schedule


Personnel


Electrical Department Purchase material and perform work.

DRAFT

AGENDA ITEM #7.a.



Project Data

Project Area Sewer

Project Title WWTP 2ND Screen

Project ID SEW -

Project Priority 3

Date 14 August 2014

Project Description

Project Purpose

Screening is the primary treatment process at the Sewer Treatment Plant. When maintenance is required on screen one, the un-degradable solids are bypassed into the lagoon, creating maintenance issues in the lagoons as they get the un-degradable solids directly. This creates a need to clean the lagoons at a high cost and decreases efficiency. It breaks down the turn over times in the lagoons. This would allow a backup screen for servicing, resulting in less down time and no bypassing of un-degradable material

Results Continued treatment of sewer.

Scope of Project Install 2nd screen in WWTP channels.

Justification Asset Management Policy: 1. The City of Revelstoke will maintain and manage infrastructure assets at defined levels to support public safety, community well-being and community goals.

Cost


Method of Financing Sewer


Schedule


2018

DRAFT

AGENDA ITEM #7.a.



Project Data

Project Area Sewer

Project Title Sewer Treatment Plant HVAC Upgrades

Project ID SEW -

Project Priority 2

Date 14 August 2014

Project Description

Project Purpose To change the airflow in the blower rooms to be more efficient. Possibly add an A/C unit. Poor airflow resulting in high heat in the blower room. This results in motor failure from extreme temperatures.

Results Mechanical engineer’s report on airflow.

Scope of Project Mechanical Engineer’s Report

Justification Asset Management Policy – “The City of Revelstoke will maintain and manage infrastructure assets at defined levels to support public safety, community well-being and community goals”

Cost


Method of Financing Sewer

Estimate Quality pre-design,

Schedule


Personnel


DRAFT

AGENDA ITEM #7.a.



Project Data

Project Area Sewer

Project Title Burke lift station

Project ID SEW -

Project Priority 3

Date 10 August 2014

Project Description

Project Purpose

To upgrade the lift station to submersible pumps from surface assisted-prime pumps. This project would improve the lift station efficiency by using less power, greater reliability, less frequent downtown and blockages, and improved operational safety and access. It is likely that the project would also remove the direct overflow to the river, (infrequently used in lengthy power outages or pump failure only).

Results Pump station design and tender documents

Scope of Project Procurement of design and tender services for a replacement or rebuilt sewer lift station.

Justification ICSP 4. – Resilient Infrastructure

Cost

Estimated Cost $60,000 in 2016

Method of Financing Sewer Revenue

Estimate Quality Pre-tender

Schedule


Design

Construction

2016

2019

Personnel


DRAFT

AGENDA ITEM #7.a.



Project Data

Project Area Water

Project Title Greeley WTP - Chlorine automatic shut-off

Project ID WAT

Project Priority 3

Date July 30, 2014 v1.0

Project Description

Project Purpose

Chlorine represents one of the greatest workplace hazards for the water utility staff. While the City does have chlorine handling procedures that meet Worksafe BC requirements, the installation of automatic shut-offs would reduce exposure to chlorine gas in the event of a leak or failure in the treatment plant and minimise the need to re-enter the building to turn off the chlorine source.

Results A safer working environment. Chlorine “tonners” will be shut off automatically in case of a leak

Scope of Project Chlorine detection and automatic shutoff valves would be, specified, installed and tested

Justification ICSP 4.2 Priority Actions – Water – “Update the Emergency Response Plan for a failure at the water treatment plant or convert the existing backup chlorination system from gas to sodium hypochlorite.”

Cost


Method of Financing Water

Estimate Quality written quote

Schedule


2015 May - June

Personnel


DRAFT

AGENDA ITEM #7.a.



Project Data

Project Area Water

Project Title Greeley WTP Filter Replacement

Project ID WAT

Project Priority 1

Date July 30 2014 v1.0

Project Description

Project Purpose

To maintain the Greeley Creek Water Treatment Plant operation by the replacement of membrane filters. The Greeley Creek Water Treatment Plant is a membrane filtration system that as part of the lifecycle of the plant, filters are to be replaced every 8 to 10 years. Failure to replace the filters within the recommended timeframe may impact treatment operations and water quality.

Results Continued provision of clean drinking water

Scope of Project There are 450 filter elements that are replaced as part of the project, which will involve contracted support and city crews. The Project should be completed as a whole.

Justification

Greeley Creek Water Treatment Plant Operating Manual

ICSP 4.2 Resilient Water Infrastructure

ICSP 2.4 Financial Well-being – “Prepare and implement a long term City Infrastructure and Asset Management Plan.”

Asset Management Policy –

1. The City of Revelstoke will maintain and manage infrastructure assets at defined levels to support public safety, community well-being and community goals.

Cost


Method of Financing Water Capital

Estimate Quality written quote from supplier/installer

Schedule


DRAFT

AGENDA ITEM #7.a.



Installation May 2019

Personnel

Utilities operators

2 installers from Evoqua water tech Installation

Utilities Foreman Project Manager

DRAFT

AGENDA ITEM #7.a.



Project Data

Project Area Water

Project Title Water Treatment Plant - Hypo transfer pump

Project ID WAT -

Project Priority 5

Date 13 August 2014

Project Description

Project Purpose To construct a means of safely transferring hypochlorite from totes to holding tank

Results Safer work practices

Scope of Project 2 days work, installation of pumps and tote stands.

Justification Safety

Cost




Schedule


Installation April-May 2015

Personnel


DRAFT

AGENDA ITEM #7.a.



Project Data

Project Area Water

Project Title Greeley Creek Flow Monitoring

Project ID WAT

Project Priority 4

Date June 10, 2014

Project Description

Cost



Estimate Quality Written quote

Schedule


Personnel

Project Purpose

To collect and monitor steam flow data for Greeley Creek. Collection of flow data allows for a better understanding of spring peak flows and the creeks capacity to supply drinking water for the City. Understanding creek flows and monitoring changes in flow rates also allows for supply and demand, and adaptive management of the City’s drinking water. Currently a city staff member is manually taking periodic measurements of creek flow. The use of an ultrasonic flow meter allows for consistent collection of data done remotely.

Results Collection of data to monitor changes in flow of the creek

Scope of Project The installation of an ultrasonic area velocity flow meter on Greeley creek to collect steam flow and peak flow data.

Justification Greeley Creek Source Protection Plan,

ICSP 4.2 - Water DRAFT

AGENDA ITEM #7.a.



Project Data

Project Area Water

Project Title Water Treatment Plant - Dosing System

Project ID WAT -

Project Priority 3

Date 11 August 2014

Project Description

Project Purpose To upgrade Chemical dosing pumps and storage as the existing pumps are 14 years old and have priming issues. Typically, these pumps require replacement every 15-20 years.

Results Continued efficient operation of the Water Treatment Plant

Scope of Project Procurement of replacement chemical dosing pumps

Justification

ICSP – 4.2 Water – “Improve water quality and encourage efficient water use”

Asset Management Policy – Policy Statements - “1. The City of Revelstoke will maintain and manage infrastructure assets at defined levels to support public safety, community well-being and community goals”.

Cost



Estimate Quality Pre-tender

Schedule


Personnel


Water Operator Project Manager

DRAFT

AGENDA ITEM #7.a.



Project Data

Project Area Water

Project Title Water Treatment Plant - Turbidity meter replacement

Project ID Capital

Project Priority 5

Date 13 August 2014

Project Description

Project Purpose To replace existing turbidity meters with new meters that are serviceable. The existing meters are not able to be serviced due to limited parts availability.

Results Improved reliability of equipment

Scope of Project Procurement of turbidity meters

Justification Interior Health Operating Permit and Canadian Drinking Water Guidelines

Cost




Schedule


2015

Personnel


Contractor

DRAFT

AGENDA ITEM #7.a.



Project Data

Project Area Water

Project Title Kiosk Access Stairway

Project ID WAT -

Project Priority 4

Date 11 August 2014

Project Description

Project Purpose

Access to heat tape kiosk vital to ensuring that the lines across the Illecillewaet bridge do not freeze up in the winter is not possible in the winter. The river bank is too steep to use for an access in the winter months. A stairway is required down the bank to the kiosk to ensure safe access during winter. It would be possible to maintain a clear access on a set of stairs down to the kiosk.

Results Proper, safe, access to the power kiosk for the heat tape on the bridge,

Scope of Project Installation of new stairway to kiosk

Justification Safety, ability to maintain heat tape in winter months when it is needed most.

Cost


Method of Financing Water Fund

Estimate Quality Previous Quote.

Schedule


Personnel


DRAFT

AGENDA ITEM #7.a.



Photos

View down to heat tape kiosk

View of area where stair would be located

DRAFT

AGENDA ITEM #7.a.



View of Kiosk

DRAFT

AGENDA ITEM #7.a.



Project Data

Project Area Water

Project Title Historian Re-Configuration

Project ID WAT -

Project Priority 1

Date June 6 2014

Project Description

Project Purpose

The City’s data for control and operation of the water utility is stored in a server called the Historian. Currently the Historian does not acquire data properly from all of the water and waste water sites. This data is valuable for projecting future consumption and current draw on the system.

Results Fully operational historian server/client system with access to all data past and present.

Scope of Project New hardware and new configuration of our existing system to create easy access to historical data, with proper data back-up.

Justification

Asset Management Policy – Policy Statements

1. The City of Revelstoke will maintain and manage infrastructure assets at defined levels to support public safety, community well-being and community goals.

2. The City of Revelstoke will monitor standards and service levels to ensure that they meet/support community and Council goals and objectives.

Cost


Method of Financing Water Funds

Estimate Quality pre-tender,

Schedule


Personnel

DRAFT

AGENDA ITEM #7.a.



Project Data

Project Area Water

Project Title Hydrant Replacement Program


Project Priority 1

Date July 11, 2014 – v0.1

Project Description

Project Purpose To upgrade existing hydrant infrastructure - 31 high priority hydrants have been identified for replacement from 2014-2018.

Results The replacement of deficient fire hydrants with compliant installations.

Scope of Project Installation of Hydrants

Justification Council Goals and Objectives

Council Report - January 21, 2014 “Hydrant Replacement Program”

Cost

Estimated Cost $60,000 in 2015


Estimate Quality Internal Budget for parts and labour

Schedule


2015 Project Scope Complete September 2015

Personnel


Doug Pendergast Water Utility Operator and Project Manager

DRAFT

AGENDA ITEM #7.a.



Project Data

Project Area Water

Project Title Illecillewaet River Water Crossing


Project Priority 1

Revision and Date v0.1 July 10, 2014

Project Description

Project Purpose To replace the existing, exposed 16 inch water line crossing the Illecillewaet River with a new directional-drilled crossing.

Results Construction of a new water crossing of the Illecillewaet River:

- Improved water security for Arrow Heights and the Resort Area - A water line installed that would have an 80 year or more lifespan.

Scope of Project

The City would procure, through a competitive process, directional drilling services for the installation of a new watermain crossing of the Illecillewaet River. The existing main would be abandoned. Design work is being undertaken by Opus Dayton and Knight, Directional Drilling works will be completed by a contractor, water main tie-in’s will be undertaken by City Crews or a Contractor.

Justification Interior Health Permit to Operate, DWP Act Section 6

ICSP – Resilient Infrastructure – Water 4.2.4

Cost



Estimate Quality Budget Level Estimate by Consultant

Schedule


Design Complete September 2014

DRAFT

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Interior Health Approval

Procurement Process

Construction

Commissioning and Tie-In

Disconnection and Abandonment of Existing Main

October 2014

January 2015

April 2015

April 2015

May 2015

Personnel



Derek Low

Opus Dayton and Knight

Contractor

Doug Pendergast

Project Director

Project Manager

Design Engineer

Installation of directional drilled conduit

Water Operator and installation of tie-ins

DRAFT

AGENDA ITEM #7.a.



Project Data

Project Area Water

Project Title Drinking Water Emergency Response Plan

Project ID WAT -

Project Priority 1

Date June 10, 2014

Project Description

Project Purpose Emergency response planning is an essential part of managing a drinking water system to ensure safe and reliable drinking water. The City’s current drinking water emergency response plan has not been updated since 2001 and requires review and updating.

Results Permit to Operate compliance for drinking water emergency response planning

Scope of Project

Emergency response planning assists the City in preparing for and responding to emergency situations. A revised plan is required that explores potential emergency situations and how they may impact the different parts of the water system and the system’s ability to deliver safe drinking water. The plan will contain contact information, detailed procedures and other information required to effectively respond to a set of identified emergency situations.

Justification

Interior Health Permit to Operate, DWP Reg. Section 13, DWP Act Section 10 & 15

Greeley Creek Source Protection Plan

ICSP – Resilient Infrastructure 4.2.4

Cost



Estimate Quality Pre Tender

Schedule


DRAFT

AGENDA ITEM #7.a.



Project Data

Project Area Water

Project Title West Laforme Fire flow Upgrade

Project ID WAT

Project Priority 5

Date 13 August 2014

Project Description

Project Purpose To supply adequate fire flow to the properties on Laforme Blvd. west of Columbia Park Drive. There are ten properties in this area, excluding the golf course parcels. Eight developed parcels have between 300m to 500m to the nearest hydrant.

Results Improved domestic and fire flow to residents.

Scope of Project Replace 85m of existing 100mm AC and 490m of 50mm pvc water main with 150mm pvc main.

Justification The water supply in this area does not meet the fire flow requirements of the City of Revelstoke.

Cost



Estimate Quality Pre-design, unit price only.

Schedule


Survey/ Design 2014

Construction 2015

DRAFT

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Personnel


Derek Low

Contractor

Survey/Design

Construction

DRAFT

AGENDA ITEM #7.a.



Project Data

Project Area Water

Project Title

Water Treatment Plant – Biomass fueled heating system

Project ID WAT -

Project Priority 5

Date 11 August 2014

Project Description

Project Purpose This project aids in moving the City toward a local more sustainable heating source. The use of wood waste to heat the Water Treatment plant compared with current propane can save in operating cost and reduce greenhouse gas emissions.

Results

A biomass heating system at the Water Treatment plant resulting in an annual reduction of $12,700 in operating cost, a reduction of 42 tonnes of greenhouse gas emissions, and a reduction in the amount of wood waste needing to be trucked out of Revelstoke.

Scope of Project

Installation of a biomass system for the Water Treatment plant, including a boiler plant, distribution system and fuel storage. A fully funded business case completed by Wood Waste 2 Rural Heat indicates the conversion of the heating of the water treatment plant from propane to a biomass heating could result in an annual savings of $12,700 in operating costs based on current propane pricing. The project has a 13.5 year simple payback, which is reduced to 10.8 with 20% grant funding.

Justification Corporate Green House Gas Emissions Reduction Strategy, Community Energy and Emissions Plan (CEEP)

Cost


Method of Financing Water, Grant, Gas Tax, Carbon Tax Reserve fund,

Estimate Quality Consultant Estimate - Greeley Water Treatment Plant Biomass Business Case

Schedule

DRAFT

AGENDA ITEM #7.a.




Request for Tender

Construction

April 2015

October 2015

Personnel


DRAFT

AGENDA ITEM #7.a.


Documents

City of Revelstoke Development Services Committee Regular