City of

RElee%'lNG

Annual Workshop ReportJanuary 27- 28, 2017

Public Works Department

Prepared by: Rick Moskwa — Public Works Director

Lynn Nardinger — Deputy Director, Public Services DivisionJeff Schneider — Deputy Director, Solid Waste Division

Bob Stark — Deputy Director, Utilities DivisionShawn Blaney — Deputy Director, Buildings/Grounds/ Parks

Pat Ramaker — Superintendent of Buildings/ Grounds

John Friedrich - Superintendent of Parks & Cemeteries

Jerry Plein - Superintendent of Public Services/Collection and Distribution Division

Jeff Huppert - Superintendant of Solid Waste Division, MRF/ShreddingJason Frion - Superintendant of Solid Waste Division, Refuse/ Recycling

Tina Folch — Contracts Administrator

Joe Melson — Marina Manager

Tammie Dougherty — Office Manager/Assistant Airport Manager

Accomplishments 2016

TOPIC 1 — Public Services Division

The Public Services Division includes Streets, Fleet Maintenance, Marina, Water and Sewer

Collection and Distribution. It consists of 1 Deputy Director, 1 Superintendent, and 1 Marina Manager. In addition, the Streets department consists of 1 Operation Foreman, 1 Maintenance Lead, and 8

Maintenance I. The water and sewer distribution and collection department consists of 1 Operation

Foreman, 2 Operators, 4 Maintenance I. The Fleet Maintenance division has 1 Fleet and SupplyController, 2 Mechanics, and 1 Service Technician.

The Buildings and Grounds Department includes Buildings, Cemeteries, Parks, Utility Locating andAsset Management. It consists of 1 Deputy Director, 2 Superintendents, 1 Operation Foreman, 1Facilities Maintenance Tech, and 1 Facilities Repair Tech, 1 Electrician, 1 Apprentice Electrician, 1

Plumber, 1 Infrastructure Asset Specialist, 1 Utility Locator and 5 Maintenance I.

Cartegraph — Public Works began the upgrade to OMS in 2014 and completed the final stage of the

upgrade in early 2015. The shop was upgraded to OMS in 2016, so all crews are tracking all activity

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through OMS and will be able to track actual cost on all projects. Crews are utilizing iPad' s on thejob and entering data on site instead of coming back to the office to enter the information.

In 2017, we will be bringing the Solid Waste Campus, Water, and Wastewater Plants and staff intoCartegraph.

Ole Miss Marina — Improvements were made on E -dock which included raising the gangway andredoing the electrical service. Construction of the new restrooms at Colvill began. Tree trimmingand removal was completed at both locations to improve safety and the navigational channel atColvill.

Fleet Maintenance — The shop had 1, 753 shop tickets for vehicle repair. 30 new vehicles werepurchased and 28 were sold, with 16 traded in and 12 sold on GovDeals.

Storm Clean Up — Crew's spent about 1200 hours on storm cleanup from two different storms onJune 10th and July

5th.

Crews hauled roughly 4800 yards of debris from residential areas.

Sidewalks — Staff and crews have started to work on the sidewalk maintenance program which came

out of the Mayors Task Force. Fifty-eight letters were sent out to residents with sidewalks that ratedin the poorest condition. Residents have until June of 2017 to make the repairs. After that time, the

City will repair the sidewalk and bill the property owner. Also the City replaced 20 sidewalks inresidential areas. These sidewalks were damage by City Boulevard trees. The trees were removed

along with the sidewalk and were replaced with new

Streets:

There are 105 miles of paved streets, 6 miles of alleys, and 15 miles of gravel roads to maintain,

spread over 40 square miles with 4, 375 streets signs and 69 miles of sidewalks.

Street Work — Public Works crews reconstructed 11th Street and the alley running between 10th & 11th.

This also involved the utility crew replacing the water, sewer, and stormwater pipes. Both crews

also worked on the museum parking lot, which included a water service, sidewalks, and ADAaccessibility. Work at the Water Treatment Pump Stations 7 & 8 included the complete removal of

the concrete and blacktop and replacing it with new. Crews spent 977 hours dura -patching pot holeson city streets.

Concrete and Blacktop — Crews poured approximately 1247 yards of concrete and paved roughly1106 tons of blacktop on various city projects.

Community Garden — The relocation of the community garden was completed in the fall. The old

tennis court at Featherstone Park is now the new community garden. Crews removed the blacktopand base material and hauled in topsoil inside the tennis court fence. The garden will be ready foruse this spring.

Sweeping — Crews spent 960 hours sweeping city streets picking up over 1200 yards of material

Water Distribution Sewer Collection and Storm:

Maintains all underground infrastructure including 976 fire hydrants, 2, 791water valves, and 102miles of water main. The sewer system includes 13 lift stations, 2, 342 man holes, and 99 miles of

sewer mains. Storm Water System: Consists of 859 manholes, 2, 550 inlets, 209 outlets, 45 ponds, 7

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miles of tunnels, and 50 miles of storm water pipes. All storm water projects are completed with staff

from both streets and utilities.

Sewer Main Repairs and Maintenance — The sewer collections crews responded to 4 sewer main

backups of which 2 were private lines and 1 was in the reconstruction area and the other was in the

city' s main line. The Vactor cleaned about 223,422 feet of the 523,000 total feet of sewer lines and

videotaped 145,429 feet of sanitary and storm sewer.

Main Street / South Park - Crews assisted with both projects. 594 man hours were spent on the

street overlay project including valve turning, 278 man hours on Main Street assisting MeyerConstruction and 412 man hours in the South Park Reconstruction Project assisting BCMConstruction. This involved testing of all water and sewer mains as well as cleaning and televisingthe sewer mains.

Water Main Repairs — Crews responded to 5 water main breaks and 3 service leaks. Crews also

turned 270 water valves and rebuilt 45 fire hydrants. There were 11 broken or leaking water valvesthat were replaced also.

Storm Water Repairs — Streets and Utilities worked 594 man hours on the overlay project repairing54 storm inlets, rebuilding manhole, and replacing curb and gutters. Crews spent 6 weeks clearingtrees and brush from easements.

Airport — Crews spent about 268 man hours clearing snow at the Airport

Solar Improvements - To further its commitment to pursuing renewable energy in 2016, City leadersobtained a 5, 737 MWh solar garden subscription. This subscription will supply 100 percent of theCity's electrical need and save an estimated $ 6. 6 million of tax payer funding over 25 years. The RedWing School District solar garden site will supply roughly 57 percent of the City' s total subscriptionstarting in 2017.

Moving into future, City staff continues to identify opportunities to lower energy use by utilizing moreefficient technology in building renovations and operational improvements. For instance in 2017, theCity will change out downtown street lighting to use more efficient LED lights.

Airport

Crack Sealing and Pavement Repair — The 2016 crack sealing project of a portion of the maintaxiways was completed with Asphalt Technologies performing the work.

Building Upgrades — HVAC Systems were upgraded in the Aircraft Service Center (ASC), Snow

Removal Equipment (SRE) building and the Main Terminal building with energy efficient equipment.

New Hangar Construction — Red Wing Aeroplane constructed another Administration Building andwe began the process of prepping the area and relocating infrastructure for the construction of asecond 10, 000 s/ f hangar to house their growing charter business.

Buildings and Grounds:

There are 104 different buildings to maintain at 24 locations and there are 686 street lights with 22

miles of electrical lines. Our grounds consist of 20 different playground areas within 38 parks on

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1, 423 acres with 6, 075 trees located in city parks and boulevards, three cemeteries on 117 acres andmaintaining 69 acres of it with 15, 206 internments, and 12 miles of trails.

Athletic Field

o Field Lighting - Installed MUSCO field lighting on fields # 2 and # 3

8 field lights installed by MUSCO contractors2886 ft of underground electric installed by City Employees

o Added baseball field gates and fencing to field # 1

o Replace gate to ice rinks

o Replace grandstand bathroom fixture and repair floors

o Pour Concrete pad and build enclosure for dumpsters

Colvill Aquatic Center

o Sand Blast and paint pool

o Replace 2821sq. ft. of concrete around poolo Re -shingle roof of bathhouse

o Replace Sand/ Gravel and laterals in filter

o Replace Weathers Strainer Basket

o Replace Aqua Star Anti -Vortex Drain Covers

o Install Tot Park fencingo Install new waterslide canopyo Install badge access to all three buildings at Aquatic Center

o HBC service brought into building

Central Park

o Fiber to park for WIFI

Colvill Park

o Install forced air furnace' s and AC in Colvill Courtyard

o Replace doors to public bathrooms

o Repair floors to public bathrooms with epoxy coatingo Building new Marina Bathroom/ Garage

Remove trees on hillside and grade hill for excavation

Pour footings and foundation walls

Install underground utilities

Construct walls and roof

o Replace fencing around horseshoe pitso Install donation box for fish cleaning and tin ceiling inside

Bay Pointo Made improvements to access and electric at dock "E"

Memorial Park

o Replace/ install memorial walk name markers

City Hallo Jack Hammer up floor and replace drain tileo Replaced all of the remaining wood windows

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CSO/321

o Negotiated sale price with MnDOT for purchase of property on Bluff Streeto Negotiated and purchased property at 321 Potter Streeto Moved everything out of CSO and into 321 Potter Streeto Replace and Raised Potter Street overhead garage door

o Replace floor drains and garage floor concrete, install flammable waste trap

Public Works Facilityo Completed installation of fire sprinkler system

o Replaced majority of existing HVAC equipmento Installed Make up Air Units to meet current standardso Replaced underground plumbing and added flammable waste trap in truck

parking area to meet current standardso Replaced 40% of concrete slab in Mechanic shop allowing staff to mitigate

potential foundation wall failure

Sheldon

o Work with representatives from Sheldon and various consultants to developworking documents and construction estimates for various projects

Goodhue County Historical Societyo Work with GCHS staff to submit grant applications for HVAC and lighting

studies

o Work with GCHS staff and lighting consultant to develop lighting replacementprojects

o Work with GCHS staff and design team to develop plans for HVAC equipmentreplacement project

Street Lightingo Upgrade —80 street lights to LED

o Work with engineering team to develop downtown street lighting study alongwith construction documents for lighting replacement project.

Libraryo Replace all carpet in Library, from broadloom to carpet tileso Replace brick tile floor to smooth Marmolium around checkout desk

o Painted all walls upstairs and downstairs

o Replace all drop tile ceiling ( Foot room done in previous year) o Replace window shades in children' s reading areao Replace lighting in community room and downstairs foyer

Park Amenities

o 3 Bike Racks installed at Colvill Aquatic Center,

o 9 Dedicated Benches installed

0 1 Dedicated Limestone Bench installed @ lower quarry lookout0 1 Dedicated Patio and Fire Ring Installed in Bay Point Parko Concrete pads for temp bathroom units installed @ Colvill, Bay Point, AP and

Athletic Field

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o Concrete pads for garbage and recycling and for picnic tables installed atvarious parks

Trees

o Planted

Spring 59Fall 74

o Removed 259

o Trimmed 500 plus

Red Wing Airporto Replace the AC and Furnaces in the Terminal Buildingo Install AC in the Airport Service Center

o Paint the Fuel Pump Coverso Re -shingle MALSR buildingo Move AWAS underground power

Water

o Replaced retaining wall at station # 6

o Pine Ridge Blvd SCADA onto Fiber

o Pioneer Road Standpipe SCADA onto Fiber

o Hiawatha Hills SCADA onto Fiber

o Replace man doors at station # 7

Waste Water

o ITP — Finals Building onto Fibero Hang air circulation fans in press buildingo Gutters on press buildingo Replace man doors to finals building at ITPo Replace door near control room at WWTP

Cemetery0 28 Vault and Casket Burials

0 46 Cremation burials

0 5 Columbarium internments

o 1 Bench internment

o Mixed 23,520 LBS of concrete for markers and monuments

o Set 28 flat markers and 15 monuments

o Reset 3 monuments that had either tipped or were leaningo Completed approximately 60% of masonry project at Oakwoodo Lot sales consist of 11 burial lots and 9 columbaria niches sold in Oakwood

and 10 burial lots sold in Burnside cemetery.

Private Use of Public Property Applications and Facility use Requests — Public Works staff

processed 93 PUPP' s for events and 13 for Food Wagons for a total of 106 PUPP' s. Staff also

processed 376 requests for the use of the various shelters and facilities in the Parks.

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TOPIC 2 - Utility Division

The day-to-day activities related to Utilities fall under two Public Works Divisions, Public Services andUtilities. The Public Services components include operation and maintenance of the water

distribution and fire protection systems; sanitary wastewater collection, including remote lift stations; and the storm water collection, conveyance and treatment/discharge facilities. The Utility Divisioncomponents include the operation and maintenance of five wells, two water treatment plants, seven

water storage reservoirs, five booster pump stations and three pressure reducing valve vaults. The

Utility Division also provides engineering design and construction contract administration to utilityrelated capital improvement and maintenance projects.

Public Services Division staff breakdown and accomplishments were provided in Topic 1 — Public

Services Division.

Utility Division Personnel include the Deputy Director/ Environmental Engineer, City Chemist, Laboratory Technician, Chief Wastewater Operator, Chief Water Operator, two WastewaterOperators, two Assistant Wastewater Operators, two Water Operators and the City EnvironmentalCompliance Officer.

Utility Division Accomplishments

The accomplishments identified below represent specific projects outside of the main Division focus,

which is operating the water and wastewater treatment and pumping facilities. The accomplishmentswere largely completed on a management level, however considerable input and assistance wasprovided by the operations staff.

Phase II of the Wellhead Protection Plan - Phase II of the Wellhead Protection Plan was completed

and is undergoing final review at the Minnesota Department of Health. This plan identifies potential

sources of contamination that could impact our water supply wells and includes measures andactivities that will be taken to minimize the potential for contamination. The plan will be brought

before the Council for adoption after state approval is received.

Water Conservation Program — The Minnesota Legislature passed State Statute 103G. 291 in 2008

that requires the public water suppliers to take measures to promote water conservation. Most

communities have implemented a multi -tiered rate structure where the water usage rate increase as

usage increases. The intent is to discourage discretionary use. Red Wing is using a publiceducation/ information approach to accomplish the water conservation goals. Activities to date have

included numerous water bill inserts on a variety of topics, tours of the water treatment facilities, active participation with the Smithsonian Water Ways exhibit, Channel 6 public service

announcements and newspaper articles.

Bench Street Industrial Pretreatment Plant operational evaluation — The Bench Street

Pretreatment Plant uses chemical treatment and enhanced settling to treat the water from the S. B. Foot Tannery. The treatment process results in a sludge that is dewatered and landfilled at an

industrial landfill. Wastewater operations staff has been working with two independent chemicalsupply companies to optimize the treatment and dewatering processes. The testing has consisted ofbench scale, pilot scale and full facility testing. Current results indicate that substituting an organicpolymer for all or most of the ferric chloride that has historically been used will achieve better results,

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use significantly less chemicals and reduce the amount of sludge that must be dewatered anddisposed. This should result in reduced operating costs for both the utility and for S. B. Foot. Fullscale implementation is anticipated in the first quarter of 2017.

SCADA System Upgrades — The upgrade of the City' s Supervisory Control and Date AcquisitionSCADA) system continued throughout the year. This system continuously monitors and provides

control functions to the water and wastewater utilities. SCADA system control is critical to the normal

operations and alarm notifications of both utilities. Progress in 2016 included addition of the Industrial

Pretreatment Plant, improved data transmission through connecting additional facilities to fiber-opticcable, and upgrades to the computer and software throughout the City.

Backflow Prevention and FOG Control Programs — A comprehensive cross connection ( backflow)

prevention program was implemented using a contract third party to monitor maintenancerequirements. A fats, oils and grease ( F( OG) reduction program was also initiated. Both of these

entailed extensive ordinance revisions in addition to the implementation strategies.

TOPIC 3 - Solid Waste Division

The Solid Waste Division includes the Refuse and Recycling Collection operations, the MaterialRecovery Facility (MeRF) and the Waste Campus activities listed below. Staffing for these operationsand activities is distributed as follows: 1 Deputy Director, 2 Superintendents R/ R Waste Campus, 1Office Coordinator, .5 Office Clerk and 1 Weekend Municipal Gate Attendant, (Saturday, Part Time). Refuse and Recycling Collection Staff consists of, 1 Operational Foreman Refuse/ Recylcing, 8Maintenance I/ Apprentice Maintenance. The Waste and Recycling Processing and Refuse DerivedFuel Staff includes 1 Operations Foreman, 1 Maintenance Staff, 5 Maintenance 1, and 1 Institution

Community Work Crew ( ICWC) Leader with 7- 10 ICWC Staff.

Completed Decontamination & Deconstruction of Solid Waste Boiler Operations - Solid Waste

Boiler Operations were discontinued in 2013 and were finally dismantled and decontaminated in2016. This included the removal of all appurtenant air pollution control equipment and the

replacement of deteriorated roofing. The bid estimate for this project was $ 870, 000 and the total cost

of this project before the replacement roof cost was added came in about $90, 000 under budget.

Electronic Waste Collection Events & New E -Waste Processing Partnership - The City of RedWing held another highly popular Electronic Waste Collection event with a new partner, Pro -Act ofRed Wing. Red Wing & Pro -Act staff serviced over 675 customers during the 6 hour event collecting40 tons of electronics for recycling.

Operating Revenue Surplus - In 2016, the City' s Waste Campus 603 Fund operated with a positiverevenue balance in spite of significantly reduced commodity values and reduced volumes of wastedelivered to the facility. Higher commodity recovery and prudent budgetary expenditures helped tokeep operational costs in control.

Development of Plans for Phase I Completed and Approved by Council - In 2016 Solid Waste

and Public Works Administration worked hard to deliver finished engineering plans for the Phase Iimprovements at the Waste Campus. These improvements include: New 2nd Tipping Floor, IncreasesWaste Holding Capacity, New Loadout Area for Processed Waste, New & Modified Push Walls,

Improved Staff Areas, Potable Water and Reskin Outside of Building.

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Enhance Organics Recycling — Now offering screened compost to residents for an affordable rate. We will be looking to expand the organics composting program to a pilot project to compost residualsfrom waste processing operations.

Refuse & Recvclina Operations:

Service Standards - In 2015, City staff was able to acquire two new major commercial accounts forCity Refuse & Recycling Collection, Treasure Island Resort & Casino and S. B. Foot Tannery. Both ofthese accounts were incorporated into existing routes and work rotations allowing the City to managethe additional work load without the need for new staff. We have now been informed that with the

recent additions to Treasure Island there will be a forthcoming request from Treasure Island toexpand on existing services. Treasure Island Management has been very appreciative of the City'sservices and is excited about the partnership.

Rural Residential Service — Additions of Rural Route Customers have been implemented with a

high degree of success now providing services to an additional 100 residents within the City Limits.

Job Safety - According to the U. S. Bureau of Labor & Statistics, Refuse & Recycling Collection is oneof the 5 most dangerous jobs in the United States today. We feel it is a significant accomplishmentwhenever we complete a full year of providing services to the residents and businesses of the City ofRed Wing and there are no significant injuries among our staff. Cross trained employees on differentroutes and equipment.

Initiated Repair & Replacement Program of Dumpsters & Garbage Cans • Damaged lid and

can receptacle replacement ( 650 lids, 20 - 48gal receptacles & 20 - 96 gal receptacles). Refurbished

41 deteriorated Metal dumpsters. Purchased a thermoplastic welder to repair can receptacles, lids

and poly dumpsters. We repaired over 150 lids, 2 — poly dumpsters, 5 — 48 gal receptacles and 3 —

96 gal receptacles. Fabricated new frames for the Recycling scooter bins.

Review & Revision of All Existing Refuse & Recycling Routes - City Staff reviewed all existingrefuse & recycling collection routes to ensure efficient routing was in effect and to incorporate asignificant number of new accounts into existing workloads. This review proved to be very beneficialin adjusting daily workloads evenly and allowing for a more even distribution of work on a day to daybasis. This has been very effective in cutting down on unnecessary overtime and work related stress. The Refuse & Recycling crews service 611 Rear Load Dumpster containers and over 7,200 Refuse & Recycling containers per week for an annual total collection of over 7, 100 tons of Residential andCommercial Municipal Solid Waste and over 939 tons of Residential and Commercial Recycling.

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