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City Counci lCi ty Counci l Regular MeetingOctober 23, 2017Page | 1
City of Manassas, VirginiaCity Council Meeting
AGENDA
City Council Regular MeetingCouncil Chambers
9027 Center StreetManassas, VA 20110
Monday, October 23, 2017
Call to Order
Roll Call
Invocation and Pledge of Allegiance
Community and Staff Presentations
Presentation by the Stonewall Park Swim Team(Staff: Andrea P. Madden, Assistant to the City Manager - City Clerk)(Presented by: Harry J. Clark)
Election Update / Recognition of Election Officers / Oath of Office(Presented by: John Snider, Chair, Electoral Board)
City Attorney Report
City Manager Report
Chief of Police Report
Council Time
1
City Counci lCi ty Counci l Regular MeetingOctober 23, 2017Page | 2
Mayor Time
1. Consent Agenda
All matters listed under the consent agenda are considered to be routine by the City Counciland will be enacted by one motion. There will be no separate discussion of these items. Ifdiscussion is desired, that item will be removed from the consent agenda and consideredseparately.
SUGGESTED MOTION: "I move that the Consent Agenda be approved and the readings ofthe ordinances be dispensed."
SUGGESTED MOTION #2: "I move that Items # and # be removed from the Consent Agendaand be added as Items # and #, respectively, and that the remaining Consent Agenda itemsbe approved as it now appears and the readings of the ordinances be dispensed."
1.1 City Council Minutes: October 16, 2017(Staff: Andrea P. Madden, Assistant to the City Manager - City Clerk)Agenda Statement - MinutesCity Council Minutes: October 16, 2017
1.2 Planning Commission FY2017 Annual Report(Staff: Matthew D. Arcieri, Planning and Zoning Manager)Agenda Statement - Planning Commission Annual ReportFY2017 Annual Report: Planning Commission
1.3 Board of Zoning Appeals FY2017 Annual Report(Staff: Matthew D. Arcieri, Planning and Zoning Manager)Agenda Statement - Board of Zoning Appeals Annual ReportFY2017 Annual Report: Board of Zoning Appeals
1.4 Proclamation: Veterans Month and Day(Staff: Rose V.B. Spring, Deputy City Clerk)Agenda Statement - Veterans Month and Day 2017Proclamation: Veterans Month and Day 2017
2. Ordinances and Resolutions
2.1 Resolution 2018-03-R Amending the FY 2018 Budget by Budgeting andAppropriating $75,000 of Northern Virginia Transportation Authority (NVTA)30% Funds to General Fund Public Works for evaluation of a roundabout atSudley Road and Centreville Road(Staff: Steve Burke, Public Works Director)Agenda Statement - Resolution 2018-03-R
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City Counci lCi ty Counci l Regular MeetingOctober 23, 2017Page | 3
Resolution 2018-03-R
3. New Business
3.1 Annual Report: Beautification Committee(Staff: Daniel Spoden, City Horticulturist )Agenda Statement - Beautification Committee Annual Report 2017
3.2 Annual Report: Manassas Business Council(Staff: Patrick J. Small, Economic Development Director)Agenda Statement - Manassas Business Council Annual Report 2017
3.3 Annual Report: Economic Development Authority(Staff: Patrick J. Small, Economic Development Director)Agenda Statement - EDA Annual Report 2017
4. Awards, Acknowledgments and Presentations - 7:15 p.m.
4.1 Presentation: Veterans Month and Day(Staff: Rose V.B. Spring, Deputy City Clerk)
5. Citizens' Time - 7:30 p.m.
The citizens' time portion of the agenda is set aside for those citizens who wish to addressthe Council for less than three minutes each. Citizens need not give prior notice to the Cityto speak during the citizens' time portion of the agenda. Citizens may address the Councilfor longer than three minutes if they ask the City Manager for a place on the agenda atleast four working days before the meeting.
6. Authorize a Closed Meeting
Virginia Code § 2.2-3711 A (1): Appointments to Boards, Committees, and Commissions
6.1 Authorize a Closed Meeting Agenda Statement - Authorize a Closed Meeting
7. Certify the Closed Meeting
7.1 Certify the Closed Meeting Agenda Statement - Certify a Closed Meeting
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City Counci lCi ty Counci l Regular MeetingOctober 23, 2017Page | 4
Adjournment
4
City of ManassasManassas City Council
9027 Center StreetManassas, VA 20110
Meeting Date: October 23, 2017
Time Estimate: Consent Agenda
Agenda Title: City Council Minutes: October 16, 2017
Recommendation: Approve
Motion: If approved as part of the Consent Agenda:I move that the Consent Agenda be approved and the readings of the ordinances dispensed.
If removed from the Consent Agenda:I move that the Minutes of October 16, 2017 be approved.
Date Last Consideredby City Council:
N/A
Summary and/orComments:
N/A
Board – Committee – or Commission Reviewed:
N/A
Fiscal Impact: N/A
Staff Contact: Andrea P. Madden, Assistant to the City Manager / City [email protected](703) 257-8280
5
October 16, 2017
1
A Regular Meeting of the Council of the City of Manassas, Virginia was held in Council Chambers, City Hall, on the above date with the following present on roll call: Mayor Harry J. Parrish II, Vice Mayor Marc T. Aveni, Council Members Sheryl L. Bass, Ian T. Lovejoy, and Mark D. Wolfe; City Manager W. Patrick Pate, Deputy City Manager Bryan Foster, Assistant to the City Manager/City Clerk Andrea P. Madden, City Attorney Martin R. Crim, Deputy City Attorney Michael Vanderpool, Fire and Rescue Chief Rob Clemons, Communications Manager Patty Prince, Public Works Director Steve Burke, City Engineer Michelle Brickner, Senior Engineer Corinna Sigsbury, and Economic Development Director Patrick J. Small.
Council Member Pamela J. Sebesky arrived at 5:33 p.m.Council Member Ken D. Elston arrived at 5:35 p.m.
Mayor Parrish called the meeting to order at 5:30 p.m. and delivered the invocation.
The Manassas City Police Department Honor Guard presented Colors as the Mayor led those present in the Pledge of Allegiance.
Community and Staff Presentations
Police Chief Doug Keen introduced and congratulated the members of the Manassas Police Department who were recently recognized and honored locally and statewide:
Medal of MeritPolice Officer J.A. Turpin
July 2017 Employee of the MonthPolice Officer S. Mello
VHIA Homicide Investigator of the YearMaster Detective A. Barahona
August 2017 Employee of the MonthPolice Officer L. Armas
May 2017 Employees of the MonthLieutenant T. PettySergeant J. Martz
Police Officer J.A. Turpin
Special Olympics Car Show1st Place: SUV Category
Sergeant J.L. Rust
June 2017 Employees of the MonthPolice Officer Y. Sturman
Master Detective A. Barahona
City Attorney Report
Mr. Crim reported on the Prince William Street Road Improvement Project, stating that one property owner has yet to come to an agreement with the City. A court date will be set in the near future and the Council will be kept apprised of any progress.
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October 16, 2017
2
Mr. Crim stated that he is working with the Public Works Department and two private companies interested in securing franchise agreements in the City to bring additional data services to the community.
Mr. Crim updated the City Council on two active lawsuits, one involving a motor vehicle accident involving a City employee and the other related to a 2015 house fire; the Virginia Municipal League (VML) is providing coverage on both cases.
City Manager Report
Mr. Pate announced that the City celebrated three local businesses for being selected to participate in the Governor’s Economic Gardening pilot program. Hepburn & Sons, LLC, R and K Cyber Solutions, LLC and Risk and Strategic Management Corporation were honored to be three of the 12 companies selected for this program from across the Commonwealth.
Mr. Pate reported that over the next few months, the Utilities Department will be undergrounding all of the power lines along Tudor and Fairview Avenue. Mr. Pate asked citizens to please be patient during the improvement process as there may be increased traffic in the area.
Mr. Pate stated that on Wednesday, October 18, the community will have another opportunity to share their opinions with Community Development staff on the future of our City. Anyone wishing to share their voice is invited to the Bethel Lutheran Church at 8712 Plantation Lane at 7:00 p.m.
Mr. Pate shared that on Sunday, October 22 at 2:00 p.m., the City will dedicate a highway marker in front of Jennie Dean on the memorial grounds and invited all those interested to attend the event.
Mr. Pate encouraged the public to visit the Manassas Museum to see the new exhibit, The Forgotten World War: It’s Impact at Home. Mr. Pate reminded everyone that admission into the museum is free.
Mr. Pate reported that at the recent VML Conference, the City was awarded the Stairways to Success Award for work with preschool age children and efforts to promote reading from the earliest ages.
Mr. Pate stated that last week, the first “Art Train” was installed at the Harris Pavilion. The train was painted by Creative Brush Studios and is the first in the City. Three additional trains are expected to be completed soon and will be displayed at the Pavilion before being moved to other locations around the City.
7
October 16, 2017
3
Mr. Pate announced that Expedia.com recently named the City of Manassas one of America’s most tourist friendly cities and thanked businesses and residents for being so welcoming of visitors.
Chief of Police Report
Chief Keen informed the City Council and the public that at upcoming events in Historic Downtown, the Police Department and Public Works will work together to implement new methods for traffic control, including the placement of more substantial barricades at intersections. Mr. Keen stated that the new approach is in response to scheduling and staffing challenges.
Council Time
Council Member Wolfe reported that the Architectural Review Board (ARB) held a public meeting on Wednesday, October 11 to obtain feedback from the public on the future of Annaburg Manor. Council Member Wolfe announced that the Manassas Ballet Theatre will perform “The Legend of Sleepy Hollow” at the Hylton Performing Arts Center on October 20, 21, and 22.
Council Member Bass reported that she attended the VML Conference earlier in the month with Council Member Sebesky, Council Member Elston, and Mr. Pate. Council Member Bass commented on the great information that is provided this month in the “Manassas Connection” and encouraged residents to take advantage of RecycleFest on November 4. Council Member Bass congratulated the Manassas Volunteer Fire Company (MVFC) on its 125th
Anniversary and outstanding service to the community.
Council Member Elston announced that the Personnel Committee would meet on Thursday, October 19 to interview candidates for various positions on the City’s Boards, Committees, and Commissions and thanked all those who volunteer in the City. Council Member Elston discussed a meeting he had with the ICE Director and impacts on communities, including gang violence and human trafficking.
Council Member Sebesky reported on the VML Conference, a recent transportation meeting, and upcoming projects involving the extension of the VRE platform.
Mayor Time
Mayor Parrish invited Cindy Schelhorn from the Alzheimer’s Association National Capital Area Chapter to the podium. Ms. Schelhorn invited the community to participate in the Walk to End Alzheimer’s on Saturday, October 21. The event will begin at the Harris Pavilion with registration opening at 8:30 a.m., the ceremony scheduled to start at 9:30 a.m., and the walk to begin at 10:00 a.m.
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October 16, 2017
4
Mayor Parrish shared that the Northern Virginia Transportation Authority adopted the TransAction Plan Update, which is Northern Virginia’s long-range, multimodal transportation plan, addressing regional transportation needs through 2040.
Mayor Parrish announced upcoming City Council work session dates and reminded everyone of the Town Hall Meeting on November 20 at Baldwin Elementary School.
Mayor Parrish announced that the 72nd Annual Greater Manassas Christmas Parade will be held on Saturday, December 2. Anyone interested in participating in the parade should visit the website, www.GMChristmasParade.org, before October 20 to submit an application.
1) Consent Agenda
1.1 City Council Minutes: September 18, September 25, and October 11, 20171.2 Proclamation: Manassas Symphony Orchestra Day1.3 Proclamation: Fire Prevention Month1.4 Proclamation: Red Ribbon Week
COUNCIL MEMBER BASS MOVED that Consent Agenda Items 1.1 through 1.4 be approved as presented. Seconded by Council Member Lovejoy. Roll call vote: AYES – Aveni, Bass, Elston, Lovejoy, Sebesky, and Wolfe. MOTION CARRIED.
2) New Business
2.1 Presentation: NOVA – Northern Virginia Community College Board
Zuzana Steen, the City’s representative on the NOVA College Board, began the presentation on the accomplishments, trends, and activities occurring at the Manassas Campus. Following Ms. Steen, the following individuals spoke: Dr. Molly Lynch, NOVA Manassas Provost; Mr. Steve Partridge, NOVA Vice President for Workforce Development; and Dr. Scott Ralls, NOVA President.
2.2 Presentation: Route 28 Update
Steve Burke, Public Works Director, and Corinna Sigsbury, Senior Engineer, provided the City Council with a brief update on the work being done and proposed on Route 28, including the Route 28 Corridor Study, the widening of Nokesville Road from Pennsylvania Avenue to Godwin Drive, a possible Roundabout at the intersection of Sudley Road and Centreville Road, and the extension of the double turn lanes from Southbound Centreville Road on to Liberia Avenue.
Council Member Sebesky asked Mr. Burke to clarify the ranking and decision-making process that would determine the best solution for Route 28.
9
October 16, 2017
5
Mr. Burke responded that the NVTA would eventually make the decision regarding which proposal moves forward after considering all the information from the study and weighing all the options. Mr. Burke emphasized that the Route 28 study is probably two to three years out and that is why the City is looking to make improvements now to mitigate some of the traffic along Route 28.
2.3 First Amendment to Purchase and Sale Agreement: East End Mobile Home Park
Patrick Small, Economic Development Director, briefly introduced the issue and invited Karen DeVito, Executive Director of Catholics for Housing (CFH), to come forward and discuss the plans for purchasing and making the necessary infrastructure improvements at East End Mobile Home Park.
Members of City Council expressed their support for the sale of East End Mobile Home Park to CFH and were pleased that residents would be able to stay in their homes.
COUNCIL MEMBER AVENI MOVED that the City Council approve the First Amendment to Purchase and Sale by and between East End Mobile Home Park, LLC and the City of Manassas and authorize the Mayor to sign the Agreement. Seconded by Council Member Lovejoy. Roll call vote: AYES – Aveni, Bass, Elston, Lovejoy, Sebesky, and Wolfe. MOTION CARRIED.
3) Awards, Acknowledgements, and Presentations
3.1 Presentation: Manassas Symphony Orchestra Day Proclamation
Council Member Bass presented to James Villani, Conductor and Music Director of the Manassas Symphony Orchestra, and Larry Hughes a Proclamation declaring October 28, 2017 as Manassas Symphony Orchestra Day.
3.2 Presentation: Fire Prevention Month Proclamation
Vice Mayor Aveni presented to Chief Rob Clemons and Fire Marshal Jim Hartnett a Proclamation declaring the week of October 8 – 14, 2017 as Fire Prevention Week and proclaiming the month of October 2017 as Fire Prevention Month.
3.3 Presentation: Red Ribbon Week Proclamation
There were no representatives present at the meeting to accept the Red Ribbon Week Proclamation.
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October 16, 2017
6
4) Citizens’ Time
The following individuals spoke in support of the action taken by City Council to allow Catholics for Housing to purchase the East End Mobile Home Park:
Helen Sorto, City of Manassas Selfo Sosa, City of Manassas Melissa Watson, City of Manassas
A motion was duly made, seconded and CARRIED UNANIMOUSLY to adjourn the meeting.
Mayor Parrish declared the meeting adjourned at 8:01 p.m.
MAYOR CITY CLERK
DATE APPROVED
11
City of ManassasManassas City Council
9027 Center StreetManassas, VA 20110
Meeting Date: October 23, 2017
Time Estimate: Consent
Agenda Title: Planning Commission FY2017 Annual Report
Recommendation: Accept the Planning Commission Annual Report as submitted.
Motion: If approved as part of the Consent Agenda:I move that the Consent Agenda be approved and the readings of the ordinances dispensed.
If removed from the Consent Agenda:I move that the Planning Commission Annual Report be accepted as submitted.
Date Last Consideredby City Council:
N/A
Summary and/orComments:
Please refer to the attached annual report from the Planning Commission for FY 2017.
Board – Committee – or Commission Reviewed:
Planning Commission
Fiscal Impact: N/A
Staff Contact: Matthew D. Arcieri, AICP, Planning & Zoning [email protected](703) 257-8232
12
Planning Commission FY2017 ANNUAL REPORT
13
Table of Contents
Introduction .................................................................................................................................................. 1
Responsibilities ............................................................................................................................................. 1
Activities ........................................................................................................................................................ 1
Comprehensive Plan Annual Implementation Report .................................................................................. 2
A Look Ahead ................................................................................................................................................ 3
Subcommittees & Commissioner Assignments ............................................................................................ 3
Additional Notes ........................................................................................................................................... 4
Membership .................................................................................................................................................. 4
Attendance Report ........................................................................................................................................ 4
Attachments .................................................................................................................................................. 4
Commissioner Biographies ........................................................................................................................... 5
14
City of Manassas Planning Commission | FY2017 Annual Report 1
Introduction
The City of Manassas Planning Commission fulfills the appointed duty of advising the City Council on new development, land use, zoning issues, Capital Improvement Program (CIP) recommendations, and planning issues in the City. This report details the land use actions reviewed by the Planning Commission in FY17 reporting period (July 1, 2016 to June 30, 2017) and outlines actions identified for FY18.
Responsibilities
The Planning Commission serves in an important advisory capacity to the City Council as required by Sec. 15.2-2210 of the Code of Virginia. The Planning Commission exists “to promote the orderly development of such political subdivision and its environs.” The duties and responsibilities of the Commission as set forth in the State Code include:
Making recommendations and an annual report concerning the operation of the Commission and status of planning within the City.
Preparing, publishing, and distributing reports, ordinances, and other material relating to its activities.
Preparing a Comprehensive Plan for the physical development of the territory within its jurisdiction.
Reviewing and approving new public facilities.
Reviewing and making recommendations on Special Use Permit and Rezoning applications.
Activities
The Planning Commission met eight (8) times to act on land use cases, including special use permits and rezoning requests. The Planning Commission acted on seven (7) special use permit cases including recommending approval to extend the use of school trailers at Weems and Haydon Elementary Schools until the replacement school at Jennie Dean is constructed, and recommended approval of a cell tower at Metz Middle School to be co-located on an athletic field light. The Commission also recommended approval of SUPs for a new indoor soccer and recreation facility on Wellington Road and an expansion of Grace United Methodist Church. The Commission recommended denial of a motor vehicle repair use on Mathis Avenue and a proposed natural gas storage use for Holtzman Oil at the corner of Prince William Street and Wellington Road. The Planning Commission recommended approval of a proffer amendment at Hastings Marketplace to increase the number of permitted bedrooms in the loft units and recommended approval of the first City-initiated rezoning of an existing business park on Euclid Avenue to take advantage of the newly revised zoning ordinance. In FY17, Planning Commission focused on preparing Comprehensive Plan amendments Chapters 7 (Community Facilities ) and 9 (Parks, Recreation, and Cultural Resources ) to incorporate level of service
15
City of Manassas Planning Commission | FY2017 Annual Report 2
standards and findings of the 2016 Parks, Recreation, and Culture Needs Assessment and Facilities Plan. The Planning Commission held a worksession in October 2016 to review the findings of the needs assessment, and on March 1, 2017, the Planning Commission recommended approval of the proposed amendments to the Comprehensive Plan. The following table provides a summary of cases submitted and acted upon in FY17. Note that the number of cases acted upon includes cases submitted prior to FY17 that have carried over. A detailed listing of the Planning Commission actions (including the final City Council action) is attached to this report.
Type of Application
(Case)
Input Output
Total Cases
Carried Over
to FY18
Prior Cases
Awaiting
Action
FY17 New
Cases
Submitted
Total Cases
Acted Upon
Total Cases
Withdrawn
Special Use Permit 4 8 7 0* 5
Rezoning 3 2 2 0 3
*The Holtzman Oil SUP was withdrawn after Planning Commission action to recommend denial.
Comprehensive Plan Annual Implementation Report
The Planning Commission is charged with preparation of the City’s Comprehensive Plan and monitors
the progress of implementation of Plan’s recommendations. The Planning Commission and the
Department of Community Development supported several significant projects recommended in the
Plan, which focused on planning for parks, recreation, and community facilities.
Completed Parks, Recreation, and Culture Needs Assessment and Facilities Plan, adopted a
Comprehensive Plan amendment based on the recommendations of the plan, and began
implementation.
Developed master plans for Dean Park (completed) and Stonewall Park (in progress).
Adopted level of service standards and advanced major capital projects for public facilities,
including Fire Station 21, Public Safety Facility, and the Museum/Library project.
Supported redevelopment goals of Sector Plans by completing streetscape standards for Mathis
Avenue and developing a streetscape design plan for Grant Avenue (in progress).
Secured grant from VA Department of Housing and Community Development for a pilot Housing
and Neighborhood Condition Assessment for neighborhoods located south of Prince William
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City of Manassas Planning Commission | FY2017 Annual Report 3
Street along Grant Avenue, Wellington Road, and Fairview Avenue. The study, initiated in FY18,
will identify neighborhood conditions and tools for conservation, rehabilitation, and
redevelopment.
The complete annual implementation report is attached to this report. Strategies completed in prior
fiscal years are excluded from this report.
A Look Ahead
The Planning Commission’s FY18 work plan will focus on preparations to update the City Comprehensive Plan, which is due for the state mandated 5-year review in 2018. This project is anticipated to last at least two years and to focus heavily on the City’s transportation plan, neighborhood planning, and a re-examination of the Mathis Avenue and Sudley Sector plans.
Subcommittees & Commissioner Assignments
Zoning Ordinance Review Committee (ZORC): Ken Johnson, Chair; Russell Harrison; Elaine Trautwein The Zoning Ordinance Review Committee did not meet in FY17 having completed its work on the zoning ordinance update. Capital Improvements Program (CIP) Committee: Martha Wilson, Chair; Harry Clark; Robert Schilpp The CIP Committee meets annually in January to review the City Manager’s proposed plan for consistency with the adopted Comprehensive Plan. Comprehensive Plan Committee: Bruce Wood, Chair; Robert Schilpp; Ken Johnson The Planning Commission’s Comprehensive Plan Committee met four times to review the proposed updates and recommended approval of Comprehensive Plan amendments CPA #2017-02: Ch. 7, Community Facilities, and CPA #2017-03: Ch. 9, Parks, Recreation, and Cultural Resources to incorporate level of service standards and findings of the 2016 Parks, Recreation, and Culture Needs Assessment and Facilities Plan. Both amendments were recommended for approval by the full Planning Commission and adopted by City Council. City School Board Liaison: Ken Johnson Manassas Regional Airport Commission Liaison: Harry Clark City Council Land Use Committee Liaison: Harry Clark
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City of Manassas Planning Commission | FY2017 Annual Report 4
Additional Notes
All members of the Planning Commission are Virginia Certified Planning Commissioners. The Commission would like to thank Bruce Wood for his eight years of dedicated service to the Commission. The Commission looks forward to working with Mr. Bill Thompson, who will join the Commission beginning in FY18.
Membership
Member Term Expiration Harry Clark June 30, 2018 Russell Harrison June 30, 2019 Ken Johnson June 30, 2018 Robert Schilpp June 30, 2019 Elaine Trautwein June 30, 2017 Martha Wilson June 30, 2019 Bruce Wood June 30, 2017
Attendance Report
Attendance for regular meetings is shown below. In addition, the Planning Commission held one (1) worksession.
Commissioner Meetings Present Absent
Clark 8 7 1
Johnson 8 7 1
Harrison 8 6 2
Schilpp 8 6 2
Trautwein 8 8 0
Wilson 8 6 2
Wood 8 7 1
Attachments
1. Special Use Permit Case Listing 2. Rezoning Case Listing 3. Comprehensive Plan Annual Implementation Report
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City of Manassas Planning Commission | FY2017 Annual Report 5
Commissioner Biographies
HARRY J. CLARK
Mr. Clark has been a resident of Manassas for over 26 years. During that time, he has been active in
promoting and supporting recreation and sports in Manassas. He graduated from Georgetown
University in 1972 with a degree in Economics and entered active duty in the Army, retiring in 1994. He
has been active with the Stonewall Park Summer Recreational Swim Team, holding a position on the
Board for the past 15 years. Mr. Clark is also an active supporter of the Osbourn High School Swim
Team. He served as a member and Chairman of the Manassas City Recreation and Parks Committee
before being appointed to the Planning Commission and currently serves as a member of the Freedom
Aquatic and Fitness Center Advisory Board. The Manassas City Council appointed Mr. Clark to serve on
the Manassas Regional Airport Commission. He holds a Master of Science Degrees in Business
Administration from Boston University and Information Systems from Strayer University. Mr. Clark is a
graduate of the Virginia Certified Planning Commissioner’s Program.
RUSSELL HARRISON
Mr. Harrison and his family have been residents of Manassas since 2002. In addition to the Planning
Commission, he served as Chair of the Manassas Electoral Board from 2014 until May 2017, and was a
member of the Board, which oversees elections in Manassas, for six years. He also volunteers as a CCD
teacher for All Saints Church and is an active leader with Boy Scout Troop 1188. Professionally,
Mr. Harrison is the Director of Government Relations for the IEEE, the world's largest technical
professional society and leading technology standards association. He holds a Bachelors Degree in
Political Science from Allegheny College, a Masters in Public Policy from the University of Maryland and
is a Certified Association Executive through the ASAE. Mr. Harrison is a certified Virginia Planning
Commissioner.
KEN JOHNSON
Mr. Johnson and his family have lived in Manassas for over 36 years. He has served the community in a
variety of ways--as a scout leader, soccer coach, president of the Osbourn High School 2B Band Boosters
Club, member and Chair of the City's Recreation and Parks Committee, and as Vice Chairman of the
Manassas Traffic Safety Commission. He also served on the Citizen’s Advisory Committee for the
Downtown Sector Plan, led the Bike Trail Committee, and is Chairman of the Zoning Ordinance Review
Committee. Mr. Johnson retired from the Federal government after 32 years of service and is now a
contractor consultant. He holds Masters Degrees in Economics and Information Resource Management
and is a graduate of the Virginia Certified Planning Commissioner's Program.
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City of Manassas Planning Commission | FY2017 Annual Report 6
ROBERT SCHILPP
Mr. Schilpp has been a resident of Manassas for over 31 years. He has served in a variety of capacities
during that time, including as a member of the Bethel Lutheran Church Council for 14 years, and
president of the congregation for six of those years; coaching youth soccer for 20 years; and
participating on several Manassas City School committees. In addition to the Planning Commission,
Mr. Schilpp has been a member of the Board of Zoning Appeals since 2003 and has chaired the board for
the past nine years. He retired from the Department of Defense in 2002, following 34 years of service,
and then worked as a defense contractor for a number of years before becoming an adjunct professor of
history at Northern Virginia Community College. He graduated from Susquehanna University in
Pennsylvania with a degree in history in 1968, and received a Masters Degree, also in history, from
George Mason University in 1997. Mr. Schilpp is a certified Virginia Planning Commissioner.
ELAINE TRAUTWEIN
Elaine Trautwein has lived in Manassas for over 21 years. She established her own law practice shortly
after moving to the City with her two children. She has been active in her community and profession
and has previously served as a director of the Prince William County Bar Association. Ms. Trautwein is
certified by the Virginia Supreme Court as a guardian ad litem for children and has represented their
best interests before local courts for many years. Prior to her appointment to the Planning Commission,
she was involved as a citizen participant in the preparation of the Manassas Next 2032 Comprehensive
Plan. She holds a Bachelor’s Degree in Urban Affairs from Virginia Tech and graduated with honors from
George Washington University Law School. Ms. Trautwein is a certified Virginia Planning Commissioner.
MARTHA WILSON
Martha Wilson moved to Manassas in 1988. She has worked to make the City more livable, visually
appealing, and economically robust. With a background in historic preservation and tourism, she was
appointed in 1989 to the City task force to revitalize Old Town, which produced a report that remains a
model for the downtown. In 1992, she was appointed to the City’s Architectural Review Board, where
she served for 18 years, a number of them as chairman. She also served on the executive committee of
Historic Manassas Inc., chairing a traffic calming committee whose report was implemented by the City
Council. After graduating with a B.S. in social studies from Longwood College, Ms. Wilson attended
graduate school in business administration at the College of William and Mary and worked as a public
school teacher and the curator of a small museum and was for many years a docent for the Association
for the Preservation of Virginia Antiquities and the Smithsonian Institution. Her three sons all attended
public schools in the City, and she has been a member of the Manassas Garden Club for over 20 years,
working on Old Town beautification projects. Ms. Wilson is a certified Virginia Planning Commissioner.
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City of Manassas Planning Commission | FY2017 Annual Report 7
BRUCE WOOD
Mr. Wood has been a resident of Manassas for most of the past 58 years. He graduated from Osbourn
High School and from George Mason University with a degree in Business Administration and was
captain of Mason's baseball team. Mr. Wood retired from the Department of the Interior, having served
in various staff and supervisory positions during his 37 year career, seven of which were spent serving in
the Middle East. As a firm believer in giving back to the community, he coached youth sports for 20
years and assisted athletic teams and other activities at Osbourn High School from 1998 through 2008.
Mr. Wood served on the Board of the Mt. Zion Church Preservation Association (Loudoun County) and
continues to volunteer in the Manassas area for SERVE, Volunteer Prince William, and CareNet, and on
various mission trips around the country. He and his wife, Carol, have four adult children and two
grandchildren. Mr. Wood is a certified Virginia Planning Commissioner.
Respectfully submitted,
Harry Clark, Chair Bruce Wood, Vice Chair
Russell Harrison Ken Johnson
Robert Schilpp Elaine Trautwein
Martha Wilson
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Attachment 1. FY2017 Special Use Permit (SUP) Cases
CASE # DATE RECEIVED APPLICANT PROPERTY LOCATION USE REQUESTED ZONING PLAN. COMM. ACTION/DATE CITY COUNCIL ACTION/DATE
2015-04 12/1/2014 Kingdom Hall of
Jehovah's Witnesses
9912 & 9928 Cockrell Road To consider a proffer and SUP condition
amendment to REZ #1999-01 and SUP #1995-16
to expand the existing facility by ±3,930 square
feet and to include a new 178-seat auditorium.
The existing 216-seat auditorium would remain.
R-2-S, with
proffers
Carried over to FY2018 Carried over to FY2018
2016-05 3/2/2016 Trucks Unlimited 9107 Mathis Avenue To consider a SUP to allow motor vehicle repair,
minor, for the installation of motor vehicle parts
sold at the “Trucks Unlimited” retail store.
B-4 Recommended Denial on 7/6/2016 Approved on 7/24/2017 (FY2018)
2016-07 4/12/2016 Wellington Soccer 9301, 9311, and 9325
Wellington Road
To consider a SUP to allow a place of assembly
(50+ persons) to be used as an indoor and
outdoor athletic recreation facility.
I-1 Recommended Approval on
10/05/2016
Approved on 11/28/2016
2016-08 4/27/2016 Grace United
Methodist Church
9750 Wellington Road To consider a SUP amendment to allow the
expansion of the Place of Assembly (50+
persons), Child Care Facility, and Cemetery.
R-2, with
proffers
Recommended Approval on 9/7/2016 Approved on 10/17/2016
2017-01 10/18/2016 Holtzman Oil Corp 9530 Prince William Street To consider a special use permit application for a
Storage Yard/Facility/Chemical Storage/Tank
Farm (Hazardous Materials) for the distribution
and bulk storage of propane as part of a propane
and ice distribution operation.
I-1 Recommended Denial on 3/1/17 Withdrawn
2017-02 1/13/2017 Milestone
Communications
9950 Wellington Road To consider a special use permit application for
placement of a 106-ft tall wireless
telecommunication tower located on a
replacement athletic field light.
R-1 Recommended Approval on 5/03/2017 Approved on 6/26/2017
2017-03 3/3/2017 Fire & Rescue Station
#21
Dumfries Road To consider a special use application to allow a
Fire and Rescue Station on Dumfries Road as
consistent with the adopted Comprehensive Plan.
R-2S Carried over to FY2018 Carried over to FY2018
2017-04 3/6/2017 Pierce Funeral Home 9609 Center Street and 9406
Stonewall Road
To consider a special use permit and concurrent
rezoning to permit a columbarium in conjunction
with the existing funeral home.
I-1 Carried over to FY2018 Carried over to FY2018
2017-05 3/29/2017 Weems Elementary
School
8750 Weems Road To consider a special use permit condition
amendment to SUP #2012-11 and SUP #1985-06
to continue to allow up to six modular classrooms
at Weems Elementary School until 2023.
R-2S Recommended Approval on 5/03/2017 Approved on 6/26/2017
September 2017 Page 1
22
Attachment 1. FY2017 Special Use Permit (SUP) Cases
CASE # DATE RECEIVED APPLICANT PROPERTY LOCATION USE REQUESTED ZONING PLAN. COMM. ACTION/DATE CITY COUNCIL ACTION/DATE
2017-06 3/29/2017 Haydon Elementary
School
9075 Park Avenue To consider a special use permit condition
amendment to SUP #2012-10 to extend the use
of up to four modular classrooms at Haydon
Elementary School until 2023.
R-1 Recommended Approval on 5/03/2017 Approved on 6/26/2017
2017-07 5/17/2017 American Disposal
Services
10360 and 10370 Central Park
Drive
To consider a modification of its existing special
use permit to support the construction of the
final two phases of the CNG fueling station. The
property is zoned I-2, Heavy Industrial and
Airport Impact Overlay District (AOD).
I-2 Carried over to FY2018 Carried over to FY2018
2017-08 5/18/2017 Verizon Wireless 9640 Liberia Avenue To consider a special use permit to remove and
replace an existing light pole with a new light pole
that will have telecommunications antennas
mounted at the top.
B-4 Carried over to FY2018 Carried over to FY2018
September 2017 Page 2
23
Attachment 2. FY2017 Rezoning Cases
CASE # DATE RECEIVED APPLICANT PROPERTY LOCATION USE REQUESTED ZONING PLAN. COMM. ACTION/DATE CITY COUNCIL ACTION/DATE
2015-01 12/1/2014 Kingdom Hall of
Jehovah's Witnesses
9912 & 9928 Cockrell Road To consider a proffer and SUP condition
amendment to REZ #1999-01 and SUP #1995-16
to expand the existing facility by ±3,930 square
feet and to include a new 178-seat auditorium.
The existing 216-seat auditorium would remain.
R-2-S to
R-2-S with
amended
proffers
Carried over to FY2018 Carried over to FY2018
2016-04 6/20/2016 Tillett Square 9522 Fairview Avenue and 8812
Wesley Avenue
To consider a request to rezone ±3.3 acres from
Single Family Residential, Low Density (R1) with
proffers and historic overlay district (HOD) and
±2.5 acres from Multifamily Residential (R5) with
proffers and HOD to City Center Planned (B3.5)
with proffers and HOD. The project would allow
70 single family, attached homes (townhomes)
and six single family, detached homes. The
project includes adaptive reuse of two historic
buildings and includes phased demolition of
other existing structures.
R-1 /R-5 to
B-3.5/HOD
Carried over to FY2018 Carried over to FY2018
2016-05 6/29/2016 Hastings Marketplace 10070 Wellington Road To consider a request to amend the proffers
associated with REZ #2005-07 to increase the
maximum number of bedrooms for the proffered
condominium loft units from one bedroom to
two bedrooms.
Amend
proffers of
REZ #2005-
07
Recommended Approval on
10/05/2016
Approved on 12/12/2016
2017-01 8/4/2016 Euclid Business Center 9021 Euclid Avenue To consider a City initiated request to rezone
±12.28 acres of land from I-2, Heavy Industrial to
I-1, Light Industrial.
R-2 to R-1 Recommended Approval on
10/05/2016
Approved on 12/12/2016
2017-02 3/6/2017 Pierce Funeral Home 9406 Stonewall Road See SUP #2017-04 R5 to I-1 Carried over to FY2018 Carried over to FY2018
September 2017 Page 1
24
Attachment 3. Manassas Next: The 2032 Comprehensive Plan
Annual Implementation Report, FY17
Implementation Strategy Entity Responsible Timeline for Action FY17 Actions/Progress FY18 Actions/Progress
4.(Strategy 4.2.4) Develop policies and programs encouraging the preservation
and enhancement of City neighborhoods.Community Development Department In Progress
Received state grant funding for a Housing and
Neighborhood Condition Assessment for Downtown
South neighborhoods and contracted consultant
services.
Complete Housing and Neighborhood Condition
Assessment. Following completion of the
assessment, evaluate allocation of CIP and CDBG
funding for neighborhood revitalization.
21.(Strategy 6.2.3) Develop pedestrian-oriented connections and transitions
between Old Town, the Courthouse area, and the Mathis Avenue sector.
Study and promote feasible transportation programs (e.g. improved local
transit, bike share programs) connecting special sectors and tourist attractions
in the City.
Community Development Department
and Department of Public Works &
Utilities
In Progress
Began Grant Avenue streetscape project planning
and transportation studies. Completed streetscape
design standards for Mathis Avenue.
Implement streetscape standards and Grant Avenue
streetscape capital project. New transportation
planner position to study and promote
transportation programs.
84.(Strategy 3.3.3) Implement the approved sector study’s recommendations
and include necessary infrastructure and transportation improvements in the
Capital Improvement Program (CIP).
Community Development Department
and Department of Public Works &
Utilities
In Progress
Continued implementing the Prince William Street
improvement project. Began Grant Avenue
streetscape project planning and transportation
studies. Completed streetscape design standards for
Mathis Avenue.
Complete and implement streetscape standards for
Grant Avenue and Mathis Avenue.
86.(Strategy 5.1.2) Develop CIP proposals specifically designed to fund and
implement transportation and other public infrastructure improvements
designed to facilitate the redevelopment of the special planning districts.
Community Development Department
and Department of Public Works &
Utilities
In Progress
Began Grant Avenue streetscape project planning
and transportation studies. Completed streetscape
design standards for Mathis Avenue.
Complete and implement streetscape standards for
Grant Avenue and Mathis Avenue.
129.(Strategy 7.1.2) Conduct a study, either as part of the Schools Study in
Strategy 7.1.1, or separately, exploring the option of a neighborhood library
(also known as a mini-library) within the City that is supported by the County
system; identify a site and cost. Continue to work with Prince William County
to ensure that City residents have access to library facilities.
Community Development Department In Progress
Completed museum expansion study. A Manassas
museum/library concept is being studied as part of
the Central Library replacement feasibility study in
conjunction with Manassas Park and Prince William
County.
Implement recommendations of Central Library
replacement feasibility study as appropriate.
131.(Strategy 7.10.4) Evaluate underdeveloped City-owned properties, flood
plains, and easements for recreation potential that can be developed in
accordance with citizen needs.
Community Development Department In progress
Completed Parks, Recreation, and Culture Needs
Assessment and Facilities Plan and Comprehensive
Plan amendment.
Evaluate as part of implementation of the Parks,
Recreation, and Culture Needs Assessment and
Facilities Plan.
98.(Strategy 4.4.3) Stabilize residential neighborhoods next to commercial
areas by establishing transitional land uses, controlling vehicular access, and
establishing landscaping buffers and/or architectural screens. Regulate the
amount of noise and/or lighting produced by land uses to minimize the
impacts on nearby properties.
Community Development Department In Progress
Incorporated additional landscaping, screening, and
lighting standards as part of the Comprehensive
Zoning Ordinance update.
Additional implementation actions to follow the
proposed Housing and Neighborhood Condition
Assessment.
109.(Strategy 8.2.1) Develop a set of incentives to developers and re-
developers to preserve or increase open space/green space and trails.Community Development Department In Progress
Completed Parks, Recreation, and Culture Needs
Assessment and Facilities Plan and Comprehensive
Plan amendment.
No further action required.
5.(Strategy 4.2.5) Promote community pride and engagement by developing
and promoting civic beautification awards.Community Development Department Short Term
To follow proposed Housing and Neighborhood
Condition Assessment.
11.(Strategy 4.5.1) Develop strategies for maintaining the diversity and health
of quality housing consistent with neighborhood character. Develop
measurements and procedures to track neighborhood conditions over time.
Community Development Department Short TermTo be completed as part of the Housing and
Neighborhood Condition Assessment.
27.(Strategy 6.3.7) Incorporate approved neighborhood planning initiatives
into City-wide transportation plans.Community Development Department Short Term
To follow proposed Housing and Neighborhood
Condition Assessment.
96.(Strategy 4.3.4) Develop policies and procedures for coordinating and
incorporating neighborhood plans into the comprehensive planning process. Community Development Department Short Term
To follow the proposed Housing and Neighborhood
Condition Assessment.
124.(Strategy 4.3.3) Study the effect and, if feasible, seek approval to
transform the City's Capital Improvement Program to include a neighborhood
focus that addresses priority neighborhood needs and impacts.
Community Development Department Short TermParks, Culture, and Recreation CIP piloted this
approach for park improvements.
Additional opportunities for neighborhood-based
capital planning will be considered as part of the
2018 Comprehensive Plan update.
September 29, 2017 Page 1
25
Attachment 3. Manassas Next: The 2032 Comprehensive Plan
Annual Implementation Report, FY17
Implementation Strategy Entity Responsible Timeline for Action FY17 Actions/Progress FY18 Actions/Progress
125.(Strategy 4.6.1) Within two years after the approval of this
Comprehensive Plan, complete a review of Virginia's Blueprint for Livable
Communities . Recommend as an amendment to this Plan, community design
standards, zoning changes, land use patterns, infrastructure improvements,
and community partnerships and programs that promote improved
community livability and Age Wave preparedness in Manassas.
Community Development Department Short TermTo follow the proposed Housing and Neighborhood
Condition Assessment.
126.(Strategy 5.2.1) Conduct market research to assess regional demographic
trends, compare these trends with the City's existing and planned housing
stock, and identify opportunities to identify the strongest residential land uses
to attract new residents.
Community Development Department Short TermTo follow the proposed Housing and Neighborhood
Condition Assessment.
26.(Strategy 6.3.6) Investigate the possible use of impact fees to help fund
transportation improvements.
Community Development Department
and Department of Public Works &
Utilities
Short Term
To follow completion of the transportation
component of the 2018 Comprehensive Plan
update.
67.(Strategy 8.6.4) Implement an Urban Tree Canopy Plan and establish a
dedicated “Tree Fund” for planting trees on public land and public right-of-
way to expand the urban tree canopy.
Community Development Department Short Term To be considered as part of the 2018
Comprehensive Plan update.
83.(Strategy 3.2.3) Examine the infrastructure needs for character areas and
neighborhoods, and use the results to guide the development and prioritize
infrastructure and transportation projects.
Community Development Department
and Department of Public Works &
Utilities
Medium TermEstablished Transportation Planner position to
evaluate and prioritize transportation project needs.
To be considered as part of the 2018
Comprehensive Plan update.
127.(Strategy 6.2.7) Update the current Bikeway and Pedestrian Trail Master
Plan to include the results of completed sector studies and develop a
"complete streets" approach for providing bikeway, sidewalk network, and
amenities. Focus priorities on creating links to schools and parks, as well as
transit, employment and cultural centers.
Community Development Department Medium TermEstablished Transportation Planner position to lead
multimodal transportation planning efforts.
To be considered as part of the 2018
Comprehensive Plan update.
110.(Strategy 8.4.1) Consider implementing a "green building incentive
program" that encourages developers of commercial, residential, and mixed
use projects to design, construct, and operate environmentally responsible
buildings.
Community Development Department Medium TermTo be considered as part of the 2018
Comprehensive Plan update.
111.(Strategy 8.4.2) Consider requiring all site plan applications for
development or redevelopment projects include a LEED scorecard and have a
LEED Accredited Professional on the project team.
Community Development Department Medium TermTo be considered as part of the 2018
Comprehensive Plan update.
92.(Strategy 8.2.2) Pursue additional acquisition and/or set-asides of open
space/green space.Community Development Department Ongoing
Identified level of service deficiencies as part of the
Parks, Recreation, and Culture Needs Assessment
and Facilities Plan. Submitted Land and Water
Conservation Fund grant for park acquisition.
Continue pursuing open space acquisition
opportunities as available.
118.(Strategy 9.2.5) Expand and create additional Traditional and Historic
Overlay districts (HOD) that recognize the unique character of the City's older
residential area and promote sensitive infill development where needed.
Community Development Department Ongoing
Adopted additional Comprehensive Plan strategies
related to historic preservation and sensitive infill
development.
Continue evaluating development and
redevelopment proposals according to the
Comprehensive Plan and Old Town Sector Plan.
99.(Strategy 4.4.6) Review and amend Zoning and Subdivision Ordinances to
enable and enhance crime prevention through improved site design and
building design standards.
Community Development Department OngoingCPTED is incorporated as part of site plan and
entitlement review.
Continue incorporating CPTED through site plan and
entitlement review.
139.(Strategy 4.4.4) In partnership with neighborhood organizations, protect
existing housing stock by organizing and coordinating volunteer
construction/maintenance projects.
Community Development Department OngoingReinforced partnerships with Project Mend-a-House
and Habitat for Humanity.
Identify additional partnerships and opportunities
through the Housing and Neighborhood Condition
Assessment.
23.(Strategy 6.2.8) Increase energy efficiency and reduce hydrocarbon
emissions by encouraging and accommodating non-motorized travel, public
transit, carpooling, telecommuting, and alternative-fuel vehicles.
Community Development Department
and Department of Public Works &
Utilities
OngoingEstablished Transportation Planner position to lead
multimodal transportation planning efforts.
Multi-modal transportation to be considered as part
of the 2018 Comprehensive Plan update. Promote
special projects and events, such as Car Free Day, to
encourage non-motorized travel.
September 29, 2017 Page 2
26
Attachment 3. Manassas Next: The 2032 Comprehensive Plan
Annual Implementation Report, FY17
Implementation Strategy Entity Responsible Timeline for Action FY17 Actions/Progress FY18 Actions/Progress
61.(Strategy 8.3.3) Preserve and promote mass transit, carpooling, bicycling,
and pedestrian access as transportation options to reduce automobile exhaust.
(See also 6.2.8)
Community Development Department
and Department of Public Works &
Utilities
Ongoing
Established Transportation Planner position to lead
multimodal transportation planning efforts.
Evaluated bicycle and pedestrian access as part of
residential development and CIP projects.
Multi-modal transportation to be considered as part
of the 2018 Comprehensive Plan update. Continue
promoting multi-modal transportation
improvements into development plans and CIP
projects.
121.(Strategy 3.2.1) Assess development or redevelopment impacts on the
visual quality, markets, mobility and cohesiveness of the community, and
additional factors that otherwise define its character.
Community Development Department Ongoing Completed during reviews of entitlement cases. Continue during review of entitlement cases.
100.(Strategy 4.5.2) Provide appropriate re-development incentives
encouraging a diverse mix of affordable, quality, and accessible housing in
accordance with approved sector development plans. This includes residential
development at traditional city densities (4-6 units per acre) in and adjacent to
the City center, encouraging mass transit ridership and a 24-hour downtown.
Community Development Department Ongoing
Redevelopment incentives, such as reductions in
parking requirements in redevelopment areas, have
been incorporated through the Comprehensive
Zoning Ordinance update.
Additional strategies to be considered as part of the
Housing and Neighborhood Condition Assessment.
130.(Strategy 7.10.1) Prepare as an amendment to this Comprehensive Plan
within two years of its approval, a thoroughly researched plan involving
Manassas citizens for the long term improvement of City open space, parks
and recreation facilities. This amendment should ensure that the availability
of parks and recreation facilities to City residents complies with
Commonwealth of Virginia recommended guidelines and increases as our
population grows.
Community Development Department Complete
Completed Parks, Recreation, and Culture Needs
Assessment and Facilities Plan and Comprehensive
Plan amendment. Finalized Dean Park Master Plan,
and initiated Stonewall Park Master Plan.
Implement recommendations of Parks, Recreation,
and Culture Needs Assessment and Facilities Plan.
Finalize Stonewall Park Master Plan.
59.(Strategy 8.2.3) Integrate, in an environmentally sound manner, trails and
passive recreation opportunities with public easements, floodplains and
protected wetlands.
Community Development Department Complete
Completed Parks, Recreation, and Culture Needs
Assessment and Facilities Plan and Comprehensive
Plan amendment.
Continue implementing the Parks, Recreation, and
Culture Needs Assessment and Facilities Plan.
128.(Strategy 7.1.1) Prepare as an amendment to this Comprehensive Plan
within two years of its approval, a thoroughly researched plan for the long
term improvement of the City of Manassas School System. Carefully examine
current and projected educational demands and curriculums, latest concepts
in design and technology that enable and enhance educational programs,
feasible program innovations, as well as staff levels and qualifications needed
to advance education in Manassas.
Community Development Department
and City of Manassas School SystemComplete
Completed a Comprehensive Plan amendment to
implement the level-of-service recommendations of
the plan.
No further action required.
103.(Strategy 6.3.4) Review and adjust regulations and requirements for new
development or redevelopment projects to upgrade access provisions and
support the objectives of the Comprehensive Plan. Implement access
management programs to study and evaluate the comprehensive impacts of
new projects.
Community Development Department CompleteCompleted as part of the Comprehensive Zoning
Ordinance update.
Additional strategies to be considered as part of the
2018 Comprehensive Plan update.
September 29, 2017 Page 3
27
City of ManassasManassas City Council
9027 Center StreetManassas, VA 20110
Meeting Date: October 23, 2017
Time Estimate: Consent
Agenda Title: Board of Zoning Appeals FY2017 Annual Report
Recommendation: Accept the Board of Zoning Appeals Annual Report as submitted.
Motion: If approved as part of the Consent Agenda:I move that the Consent Agenda be approved and the readings of the ordinances dispensed.
If removed from the Consent Agenda:I move that the Board of Zoning Appeals Annual Report be accepted as submitted.
Date Last Consideredby City Council:
N/A
Summary and/orComments:
Please refer to the attached annual report from the Board of Zoning Appeals for FY 2017.
Board – Committee – or Commission Reviewed:
Board of Zoning Appeals
Fiscal Impact: N/A
Staff Contact: Matthew D. Arcieri, AICP, Planning & Zoning [email protected](703) 257-8232
28
Board of Zoning Appeals FY2017 ANNUAL REPORT
29
Table of Contents
Introduction .................................................................................................................................................. 3
Authority ....................................................................................................................................................... 3
Mission .......................................................................................................................................................... 3
Activities ........................................................................................................................................................ 3
Coordination and Staff Support .................................................................................................................... 3
Membership .................................................................................................................................................. 4
Training and Certifications ............................................................................................................................ 4
Closing ........................................................................................................................................................... 4
Member Profiles ........................................................................................................................................... 5
BZA Case Report – FY17 ................................................................................................................................ 7
30
City of Manassas Board of Zoning Appeals | FY2015 Annual Report 3
Introduction
The Code of Virginia § 15.2-2308(c) and Section 130-525 of the City of Manassas Code of Ordinances
requires that the Board of Zoning Appeals submit an annual report of their actions. In accordance with
these requirements, the following report has been prepared for your benefit.
Authority
The Board of Zoning Appeals of the City of Manassas is a quasi-judicial body established and mandated
by Title 15.2 of the Code of Virginia. The Board Members are appointed by the Chief Judge of the 31st
Judicial Circuit Court upon recommendation of City Council and serve a five-year term at the pleasure of
the Court.
Mission
The Board of Zoning Appeals is charged with a specific limited mission as defined under § 15.2-2308 of
the Code of Virginia. The Board may hear and decide appeals from any order, requirement, decision, or
determination made by an administrative officer in the administration or enforcement of those items
covered under the City of Manassas Zoning Ordinance.
In addition to this review authority, the Board may grant certain variances from requirements of the City
of Manassas Zoning Ordinance, provided strict application of the zoning ordinance would unreasonably
restrict the utilization of the property or that the granting of the variance would alleviate a hardship, as
narrowly defined under § 15.2-2309 of the Code of Virginia.
The Board endeavors to discharge all matters before it in a manner consistent with this mission and
authority.
Activities
In the period of this report (July 1, 2016 to June 30, 2017), three cases came before the BZA (See BZA
Case Report). The BZA denied an appeal from the owners of 9512 and 9514 Liberty Street that sought to
overturn the Zoning Administrator’s determination that the property owner has failed to maintain the
contributing structures in accordance with the requirements of the Historic Overlay District and ordered
the property owner to stabilize the buildings so as to prevent their further deterioration. The BZA also
approved a variance for the new Sinistral Brewery at 9419 Main Street in order for the brewery to use
an existing pole for its freestanding sign.
Coordination and Staff Support
There continues to be outstanding cooperation among the Board Members and the Zoning
Administrator. Cooperation of this nature results in timely exchange of necessary information and well-
31
City of Manassas Board of Zoning Appeals| FY2017 Annual Report 4
prepared and well-executed staff reports, memoranda, and orders. The Board is appreciative of the
Clerk to the BZA and expressly wants to commend her for her thorough and well-prepared minutes and
service to the Board.
Membership
Member Name Office End of Term Robert W. Schilpp Chairman April 22, 2019 James T. Nejfelt Vice-Chairman April 4, 2018 Robert L. Fox Secretary April 25, 2021 James J. Fletcher Member May 15, 2019 Brian Mottl Member May 23, 2022 John Scancella Alternate June 20, 2022
Mr. Mottl and Mr. Scancella were appointed in May 2017 and June 2017 respectively and the Board
looks forward to working with the new members. One alternate member position remains unfilled.
Training and Certifications
It is anticipated that new members will pursue training and certification in FY2018.
Closing
In closing, it has been a privilege to serve the City Council and the citizens of the City of Manassas. We strive to maintain a standard of excellence in the commission of duties entrusted to us. Respectfully submitted,
Robert W. Schilpp, Chairman James T. Nejfelt, Vice-Chairman Robert L. Fox, Secretary James J. Fletcher Brian Mottl John Scancella
32
City of Manassas Board of Zoning Appeals| FY2017 Annual Report 5
Member Profiles
ROBERT W. SCHILPP, CHAIRMAN TERM EXPIRES: APRIL 22, 2019
Mr. Schilpp has been a resident of Manassas for over 30 years and has served his community as a
member of the Bethel Lutheran Church Council and as president of the congregation; as a long-time
youth soccer coach; and as a member of several Manassas City School committees. Mr. Schilpp, who
also serves on the Planning Commission, has been a member of the Board of Zoning Appeals since 2003
and has chaired the board for the past nine years. He retired from the Department of Defense following
34 years of service, and worked as a Defense contractor for a number of years before becoming an
adjunct professor of history at Northern Virginia Community College. He holds a bachelor’s degree in
history from Susquehanna University and a master’s degree in history from George Mason University.
He completed the Virginia Certified Boards of Zoning Appeals Program in the fall of 2002.
JAMES T. NEJFELT, VICE-CHAIRMAN TERM EXPIRES: APRIL 4, 2018
Mr. Nejfelt was first appointed to the BZA in 2005 as an alternate member and became a full member
later that year. He has resided in the City of Manassas since 1983 in the Point of Woods neighborhood,
and is active in his church. Mr. Nejfelt formerly practiced law and now owns Acreage Title. His legal
background and business experience gives him a familiarity with land use issues. He completed the
Virginia Certified Board of Zoning Appeals program in 2007.
ROBERT L. FOX, SECRETARY TERM EXPIRES: APRIL 25, 2021
Mr. Fox was first appointed to the BZA in 2008 as an alternate member and was appointed to regular
membership in 2011. He has resided in the City for over 20 years in the Wellington neighborhood. He
works for the U.S. Army Corps of Engineers on military construction projects. Mr. Fox is a registered
Professional Civil Engineer and a certified Project Management Professional. His background and
experience in land development design/construction projects give him a strong working knowledge of
land use and community issues. He completed the Virginia Certified Boards of Zoning Appeals Program
in 2014.
JAMES J. FLETCHER TERM EXPIRES: MAY 15, 2019
Dr. Fletcher was first appointed to the BZA in 2011 as an alternate member. In March 2014, Dr. Fletcher
was appointed to fill the regular membership position. He has resided in the City since 1974 in the Point
of Woods neighborhood, and served the City as an election official. He is Professor Emeritus of
Philosophy at George Mason University, where he was also Associate Provost and Dean for
Undergraduate Studies. Dr. Fletcher sits on the Institutional Review Board for a biotechnology company
and has served as a member of data and safety monitoring boards for the National Institutes of Health.
33
City of Manassas Board of Zoning Appeals| FY2017 Annual Report 6
JOHN SCANCELLA
Mr. Scancella moved to Manassas in 2015. He is presently employed with the Library of Congress in as
an Information Technology Specialist. He has also worked as a Programmer at Boeing. In 2010, Mr.
Scancella received his bachelor’s degree from Franciscan University of Steubenville with a major in
Computer Science and a minor in Mathematics. He loves spending time with his wife and two sons. His
hobbies are blacksmithing, woodworking and cooking Italian food.
34
City of Manassas Board of Zoning Appeals | FY2017 Annual Report 7
BZA Case Report – FY17
BZA Case Number Applicant Action Street Address
2017-30000001 James Downey Appeal DENIED on 6/14/2017
Upheld the Zoning Administrator’s Notices of Violation
#17-325 that (1) determined that the property owner has
failed to maintain the contributing structures in
accordance with the requirements of the Historic Overlay
District and (2) ordered the property owner to stabilize
the buildings so as to prevent their further deterioration.
9512 Liberty Street
2017-30000002 James Downey Appeal DENIED on 6/14/2017
Upheld the Zoning Administrator’s Notices of Violation
#17-326 that (1) determined that the property owner has
failed to maintain the contributing structures in
accordance with the requirements of the Historic Overlay
District and (2) ordered the property owner to stabilize
the buildings so as to prevent their further deterioration.
9514 Liberty Street
2017-30000003 Blane Perry/ Sinistral Brewery
Variance APPROVED on 6/14/2017
Eliminate the required setback for freestanding signage
in order to permit an existing pole to be used as the
support structure for a freestanding sign.
9419 Main Street
35
City of ManassasManassas City Council
9027 Center StreetManassas, VA 20110
Meeting Date: October 23, 2017
Time Estimate: Consent
Agenda Title: Proclamation: Veterans Day and Month
Recommendation: Approve
Motion: If approved as part of the Consent Agenda:I move that the Consent Agenda be approved and the readings of the ordinances dispensed.
If removed from the Consent Agenda:I move that the Proclamation designating November 11, 2017 as Veterans Day and the Month of November as Veterans Month be approved.
Date Last Consideredby City Council: N/A
Summary and/orComments:
N/A
Board – Committee – or Commission Reviewed:
N/A
Fiscal Impact: N/A
Staff Contact: Rose V.B. Spring, Deputy City [email protected](703) 257-8304
36
Proclamation
WHEREAS, Veterans Day, formerly known and celebrated as Armistice Day, was first observed on November 11, 1954, when President Dwight D. Eisenhower requested that the day be set aside to “solemnly remember the sacrifices of all those who fought so valiantly on the seas, in the air, and on foreign shores, to preserve our heritage of freedom;” and
WHEREAS, on Veterans Day we come together to pay tribute, not only to the men and women who have so valiantly risked their lives to preserve the liberty of our Nation as members of the Armed Forces, but also to those unsung heroes who have served in the military and continue to serve as our first responders as police, rescue and firefighters and emergency medical technicians; and
WHEREAS, these dedicated heroes continue to risk their own safety to protect us and they are the first and best defense against all emergencies that threaten our communities; and
WHEREAS, on Veterans Day, November 11th, we have an opportunity to not only honor those who have answered the call when asked to protect and defend our Nation and its Allies, but also those unsung brave heroes who continue to answer the call as a first responder after their military career is at an end; and
WHEREAS, on November 4th the Greater Manassas Veterans Day Parade will be held honoring the United States Air Force 70th Anniversary.
NOW, THEREFORE, I, Harry J. Parrish II, Mayor of the City of Manassas, Virginia and on behalf of the Manassas City Council hereby recognize November 11, 2017 as
VETERANS DAYAnd Proclaim November 2017 as
VETERANS MONTHin the City of Manassas and urge all citizens to fly our flag and to recognize the importance of our veterans and their service in the military and as first responders and the significance of the sacrifice these remarkable individuals provide,not only on November 11th, but also throughout the month of November and the entire year.
ATTEST:
Harry J. Parrish II Mayor Andrea P. Madden City Clerk On behalf of the City Council Of Manassas, Virginia
37
City of ManassasManassas City Council
9027 Center StreetManassas, VA 20110
Meeting Date: October 23, 2017
Time Estimate: 10 Minutes
Agenda Title: Consideration of Resolution 2018-03-R Amending the FY 2018 Budget by Budgeting and Appropriating $75,000 of Northern Virginia Transportation Authority (NVTA) 30% Funds to General Fund Public Works for evaluation of a roundabout at Sudley Road and Centreville Road
Recommendation: Approve Resolution 2018-3-R
Motion: I move to recommend approval of Resolution #R-2018-03 to amend the FY 2018Budget by Budgeting and Appropriating $75,000 of Northern Virginia Transportation Authority (NVTA) 30% Funds to General Fund Public Works for Roundabout Evaluation at Sudley Road and Centreville Road.
Date Last Consideredby City Council:
N/A
Summary and/orComments:
A traffic collision on August 7, 2016 resulted in temporary signalization being installed at the intersection of Sudley Road and Centreville Road. Based upon discussion at the October 11 Finance Committee, staff are seeking $75,000 for the evaluation of the roundabout to include a GIS based siting of the roundabout, a traffic study and model to determine the anticipated level of service, development of an estimated cost of construction, and an evaluation of the constructability of the roundabout.
This resolution will budget and appropriate $75,000 from Northern Virginia Transportation Authority (NVTA) 30% Funds to the General Fund Public Works –Roundabout Design – Sudley Rd & Centreville Rd to evaluate a roundabout at the intersection.
Board – Committee – or Commission Reviewed:
N/A
Fiscal Impact: $75,000 – Public Works – Roundabout
Staff Contact: Steve Burke, Director of Public [email protected](703) 257-8476
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RESOLUTION 2018-03-R
Adopted:
BE IT RESOLVED by the Council of the City of Manassas meeting in regular session this 23rd
day of October, 2017, that the following funds be budgeted and appropriated as shown.
NVTA CAPITAL PROJECTS FUNDRevenue:39997700-318100 C2501 NVTA 30% Funds 75,000
Expenditure:39945300-439000 C2501 Roundabout Sudley/Centreville 75,000
For: NVTA 30% Funds for Sudley Road/Centreville Road Roundabout Design Capital Project
This resolution shall take effect upon its passage.
Harry J. Parrish II Mayor On Behalf of the City Council
of Manassas, VirginiaATTEST:
__________________________________Andrea P. Madden City Clerk
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City of ManassasManassas City Council
9027 Center StreetManassas, VA 20110
Meeting Date: October 23, 2017
Time Estimate: 10 Minutes
Agenda Title: Annual Report: Beautification Committee
Recommendation: Information Item Only
Motion: N/A
Date Last Consideredby City Council:
N/A
Summary and/orComments:
Mark Olsen, Chair of the Beautification Committee, will present the annual report to City Council.
Board – Committee – or Commission Reviewed: N/A
Fiscal Impact: N/A
Staff Contact: Daniel Spoden, City Horticulturist [email protected](703) 257-8374
40
City of ManassasManassas City Council
9027 Center StreetManassas, VA 20110
Meeting Date: October 23, 2017
Time Estimate: 10 Minutes
Agenda Title: Annual Report: Manassas Business Council
Recommendation: Information Item Only
Motion: N/A
Date Last Consideredby City Council:
N/A
Summary and/orComments:
Scott D. Hepburn, Chair of the Manassas Business Council, will present the annual report to City Council.
Board – Committee – or Commission Reviewed: N/A
Fiscal Impact: N/A
Staff Contact: Patrick Small, Economic Development [email protected](703) 257-8881
41
City of ManassasManassas City Council
9027 Center StreetManassas, VA 20110
Meeting Date: October 23, 2017
Time Estimate: 10 Minutes
Agenda Title: Annual Report: Economic Development Authority
Recommendation: Information Item Only
Motion: N/A
Date Last Consideredby City Council:
N/A
Summary and/orComments:
Ryan Myers, Chair of the Economic Development Authority, will present the annual report to City Council.
Board – Committee – or Commission Reviewed: N/A
Fiscal Impact: N/A
Staff Contact: Patrick Small, Economic Development [email protected](703) 257-8881
42
City of ManassasManassas City Council
9027 Center StreetManassas, VA 20110
Meeting Date: October 23, 2017
Time Estimate: 20 Minutes
Agenda Title: Authorization of a Closed Meeting
Recommendation: Authorize a Closed Meeting
Motion: I move that the Personnel Committee convene in a closed meeting to discuss the following as permitted by Virginia Code Sec. 2.2-3711 Paragraph A (1), for discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of the public body.
Date Last Consideredby City Council:
N/A
Summary and/orComments:
If the City Council votes to hold a closed meeting, the Council will be required to certify by motion that the meeting was held in conformance with the amended Virginia Freedom of Information Act.
Board – Committee – or Commission Reviewed:
N/A
Fiscal Impact: N/A
Staff Contact: W. Patrick Pate, City [email protected](703) 257-8212
43
City of ManassasManassas City Council
9027 Center StreetManassas, VA 20110
Meeting Date: October 23, 2017
Time Estimate: N/A
Agenda Title: Certification of the Closed Meeting
Recommendation: Certify the Closed Meeting
Motion: I move that the Council certify that, in the closed meeting just concluded, nothing was discussed except the matter (1) specifically identified in the motion to convene in a closed meeting and (2) lawfully permitted to be discussed under the provisions of the Virginia Freedom of Information act cited in that motion.
Date Last Consideredby City Council:
N/A
Summary and/orComments:
If the City Council votes to hold a closed meeting, the Council will be required to certify by motion that the meeting was held in conformance with the amended Virginia Freedom of Information Act.
Board – Committee – or Commission Reviewed:
N/A
Fiscal Impact: N/A
Staff Contact: W. Patrick Pate, City [email protected](703) 257-8212
44