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CITY OF HOUSTON FINANCE DEPARTMENT Strategic Procurement Division
Sylvester Turner Mayor
John J. Gillespie Chief Procurement Officer P.O. Box 1562 Houston, Texas 77251-1562 T. 832.393.9126 F. 832.393.8755 https://purchasing.houstontx.gov
Council Members: Brenda Stardig Jerry Davis Ellen R. Cohen Dwight A. Boykins Dave Martin Steve Le Greg Travis Karla Cisneros Robert Gallegos Mike H. Laster Larry V. Green Mike Knox David W. Robinson Michael Kubosh Amanda Edwards Jack Christie Controller: Chris Brown
December 20, 2016 SUBJECT: Letter of Clarification No. 2 Fire Ship Training Simulator REFERENCE: RFP No.: S33-T26064 TO: All Prospective Respondents This Letter of Clarification is issued for the following reasons:
1. Modify Part II, section 2.11.1, page eight (8) 2. Add section 2.35 to Part II, page 18 3. Modify Part V, section 4.0, page 24 4. Provide a draft copy of contract (pages 1-42), attached. 5. To replace in their entirety pages 8, 18, and 24 marked “Revised, December 20, 2016” with the attached
pages 8, 18, and 24.
When issued, Letter(s) of Clarification shall automatically become a part of the solicitation documents and shall supersede any previous specification(s) and/or provision(s) in conflict with the Letter(s) of Clarification. All revisions, responses, and answers incorporated into the Letter(s) of Clarification are collaboratively from both the Strategic Procurement Division and the applicable City Department(s). It is the responsibility of the respondent to ensure that it has obtained all such letter(s). By submitting a proposal on this project, respondents shall be deemed to have received all Letter(s) of Clarification and to have incorporated them into their proposals.
If you have any questions or if further clarification is needed regarding this solicitation, please contact me.
Sincerely,
Conley Jackson Senior Procurement Specialist Strategic Purchasing Division 832-393-8733
END OF LETTER OF CLARIFICATION 2
Page 8 of 40 Revised, December 20, 2016
2.9 Walkable Roof Construction 2.9.1 All open deck areas shall be designed as a walkable roof surface, with the
following specifications: 2.9.1.1 Main deck shall be capable of holding the weight of four training ISO
containers. 2.9.1.2 All walking areas shall be of the anti-slip type, made of diamond plate
steel FE36 3/5mm. 2.9.1.3 Perimeter railings to be included. 2.9.1.4 All steel surfaces shall be galvanized or treated
2.10 Thermal Shielding
2.10.1 Steel Shielding – Gas Fire Props
In order to prevent heat transfer to the structural components, a wall and ceiling lining will be installed around interior fire training areas. The lining will consist of 3mm mild steel with heat resistant paint over a layer of Rock Wool and Promat. In addition, to prevent direct contact between flames and walls, flame shield consisting of 4mm mild steel with heat resistant paint, will be place directly behind fire impingement areas to provide added structural protection.
2.10.1.1 Heat resistant paint shall have a minimum continuous burn capacity of
900°F.
2.10.1.2 Heat shielding shall be installed on the ceiling and walls within a minimum radius of 15’ from the fire prop.
2.11 Live Fire Interior Props
2.11.1 Dual Fire Prop / Cargo Hold Dual Fire Crib Contractor shall provide a specially designed class-A chamber with a built-in
gas ignition module and water deluge system. The chamber shall be designed for continuous burning at temperatures between 1500-2300 degrees F.
2.11.2 System shall include a gas burner:
2.11.2.1 Burner shall have the following approximate dimensions: 1300 x
600mm. 2.11.2.2 Burner shall have one flame height 2.11.2.3 Burner shall generate a minimum of 1,000 kw of power
Page 18 of 40 Revised, December 20, 2016
2.32 Top Deck Spill Fire Simulator 2.32.1 To simulate a deck spill fire/leaking valve scenario. This exterior prop with
varying intensities is fully portable and supplied with liquid propane. 2.32.1.1 20’ x 20’ surface area
2.33 Additional Containers
2.33.1 Four (4) portable 20' shipping containers. One (1) container would be used as a
Leaking ISO Container prop. The others would be used to store training equipment.
2.34 Jib-boom Crane
2.34.1 Jib-boom Crane with 1000-lb capacity to lift equipment to main deck from mock
fireboat alongside ship structure. 2.35 Drawings
2.35.1 For purpose of evaluation, the proposer shall provide a drawing illustrating, but
not limited to, the overall dimension including interior compartments of the proposed training prop and the other specified equipment, shall be required to be included in the bidder’s proposal package.
2.35.2 The drawing shall be large “D” size (minimum 24” x 36”). Smaller size drawings, “similar to” drawing or general sales drawing, shall not be acceptable. Failure to provide a bid evaluation drawing in accordance with these specifications shall be cause for rejection of the bid proposal.
2.35.3 After contract award, the contractor shall provide detailed colored engineering drawing including, but not limited to, the overall dimension including interior compartments of the proposed training prop for use of pre-construction conference. The drawing shall include, but shall not be limited to the right, left, top, front and rear views on the training prop. The Customer will sign the final approval drawing.
3.0 Quality Assurance
3.1 Qualifications: Fire Training System contractor must be a qualified company that
possesses the following requirements: Failure to comply with requirements may be cause for disqualification. 3.1.1 Company history including all business names that the company has offered live
fire training equipment under. Demonstrated experience in coordination, design, installation and training of computerized environment training systems using gas fuel for interior application and for exterior application, smoke generators for interior and exterior applications, and SCBA training systems as specified.
3.1.2 Company history including a minimum of 5 years offering duel fuel gas/class A live fire training systems.
Page 24 of 40 Revised, December 20, 2016
PART V – SPECIAL CONDITIONS 1.0 No Contact Period
Neither Proposer(s) nor any person acting on Proposer(s)'s behalf shall attempt to influence the outcome of the award by the offer, presentation or promise of gratuities, favors, or anything of value to any appointed or elected official or employee of the City of Houston, their families or staff members. All inquiries regarding the solicitation are to be directed to the designated City Representative identified on the first page of the solicitation. Upon issuance of the solicitation through the pre-award phase and up to the date the City Secretary publicly posts notice of any City Council agenda containing the applicable award, aside from bidder's formal response to the solicitation, through the pre-award phase, written requests for clarification during the period officially designated for such purpose by the City Representative, neither Proposers(s) nor persons acting on their behalf shall communicate with any appointed or elected official or employee of the City of Houston, their families or staff through written or oral means in an attempt to persuade or influence the outcome of the award or to obtain or deliver information intended to or which could reasonably result in an advantage to any bidder. However, nothing in this paragraph shall prevent a bidder from making public statements to the City Council convened for a regularly scheduled session after the official selection has been made and placed on the City Council agenda for action, or to a City Council committee convened to discuss a recommendation regarding the solicitation.
2.0 Equal Opportunity Employment The City of Houston Ordinance Section 15-17 establishes Equal Employment Opportunity Contract Compliance requirements for all City of Houston contracts involving the expenditure of Fifty Thousand Dollars ($50,000) or more. Any contract for professional services that results from this RFP will provide that the failure to carry out the requirements set forth in the City of Houston Equal Employment Opportunity Program shall constitute a breach of contract and may result in termination of the agreement or contract. In addition, the City may take any such additional remedy as deemed appropriate.
3.0 Minority and Woman Business Enterprises (MWBE)
Contactor shall comply with the City’s Minority and Women Business Enterprise (“MWBE”) programs as set out in Chapter 15, Article V of the City of Houston Code of Ordinances. Contractor shall make good faith efforts to award subcontracts or supply agreements in at least the value stated in the contract to MWBE’s. Contractor acknowledges that it has reviewed the requirements for good faith efforts on file with the City’s Office of Business Opportunity (OBO) and will comply with them.
4.0 Protests
An interested party may file a protest in accordance with the Administrative Policy (A.P. No. 5-12) http://www.houstontx.gov/adminpolicies/5-12.pdf as set forth therein.