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CITATION PROCESSING
AND
TCATS ICD 6.0.1
(EFFECTIVE 6/2013)
Florida Department of Highway Safety and Motor Vehicles
Our Mission: Providing Highway Safety and Security through Excellence in Service, Education and Enforcement.
Extension on ICD 6.0.1 was given to accommodate several counties going to new software databases. New deadline is now June 2013. WWW.FLHSMV.GOV/COURTS
TCATS ICD 6.0.1
Processing Enhancements: • All Data fields from the UTC are captured
• Delivery certification from E-Citation Officer
is captured.
• D6 offense date required to prevent erroneous posting of D6 suspensions on the record
TCATS ICD 6.0.1
• Workers present Yes or No field is captured so clerks will know when to double the fine.
• New business flag on toll and red light camera violations will keep records under business names from being created.
• Interlock requirements will be captured on Reckless Driving reduced from DUI.
TCATS ICD 6.0.1
• Criminal D6 suspensions will stay on indefinitely, non-criminal D6 suspensions will purge after 7 years • TCATS ICD 6.0.1 must be in place by June 2013
TCATS ICD 6.0.1
The new sequence will remain a 7 character number. Characters 1-6 are a collection of alpha-numeric characters generated by a base 36 conversion. The first character starts with an alpha to avoid duplication with legacy citations. The seventh character will be either ‘P’ for paper or ‘E’ for electronic. Electronic numbers will be delivered to vendors/law enforcement agencies in an excel spreadsheet in an effort to reduce manual entry errors causing duplication of citations.
New Numbering System
• New UTCs are being distributed now with the
new citation number format.
• For paper:
A9SBQ3P A9SBQ4P A9SBQ5P A9SBQ6P
• For electronic:
A9SBQ3E A9SBQ4E A9SBQ5E A9SBQ6E
Citation Changes
New Citation Format:
• Coordinating live tests and pilots with
counties.
• Providing test records/citations and
following through to record.
• New citation is posted on our website
at www.flhsmv.gov/courts or contact
Citation Changes
• Certified Transcripts via CCIS • Website Redesign www.flhsmv.gov/courts • Other E Citations Law Enforcement Agencies
uploading citation data via TCATS like FHP
New Projects
F O R M O R E I N F O R M A T I O N A B O U T E - C I T A T I O N S A N D T C A T S / I C D
6 . 0 . 1 O R A N S W E R S T O Y O U R Q U E S T I O N S V I S I T U S A T : W W W . F L H S M V . G O V / C O U R T S
Additional Information
Region 1: Sondra Howard (850) 617-2571, [email protected]
Region 2: Elizabeth Damgaard (386) 754-6287, [email protected]
Region 3: Christine Burnette (352) 732-0611, [email protected]
Region 4: Darrell Schultz (863) 499-2921, [email protected]
Region 5: Richie Frederick (941) 223-0847, [email protected]
Region 6: Mario Rallo (305) 338-7337, [email protected]
QUESTIONS?
TRANSCRIPT
REDESIGN
QUESTIONS?
DAVID FAMILY MODERNIZATION
DAVID/DAVE/IRIS/MDAVE/IDAVE
Information Gathered
• Over 4000 surveys reviewed
• Eight (8) Workshop conducted around the State
• Met with Inspector General’s Staff as well as other Agencies and DAVID users to gather relevant information
• Held workshop at CJIS Conference
Enhancements and Recommendations
• Web Based System Secure User Code with Password
Point of Contacts will manage access
Role Based Profiles
• Mandatory User Training Online Tutorial for system security/purpose of use
Required prior to system access
Mandated annual refresher training
Enhancements and Recommendations
Continued
• Improved Searching Capabilities o Improved Name Search
o Partial Searches for Tag, VIN, Hull ID
o Business Name
o Handicap Placard
o Temporary Tag
o Quick Search
o Address Search
o Sorting capability
o Paging capability
• Auditing Tools o Ability to audit specific user
o Ability to audit specific group of users
o Export auditing results to Excel
• Allowing sorting and manipulation of data
o Ability to flag specific records who accessed restricted
information/individuals
o Ability to audit individuals who accessed ECI information
o Notification alerts sent to POC of suspected misuse
o Reference Field
Enhancements and Recommendations Continued
• System Integration o Ability to access system via Smartphone
o Provide on screen Bar Code image for use with Law
Enforcement Readers and Scanners
o Federal and Out of State Access
o Concealed Weapons notification is a possibility
o Notification of Warrants possible
o Possibility of NCIC/FCIC integration
o Direct integration into Law Enforcement “In Car”
system/software (RMS)
Enhancements and Recommendations Continued
QUESTIONS?
QUESTIONS?
Are you receiving UTC’s electronically from FHP?
Is your office using that data?
FHP’s Uniform Traffic Citation Data
• Currently all of FHP’s UTC’s are being exported electronically to F.A.C.C. nightly by our vendor.
• This process ensures accurate data passes down to the clerk’s offices.
• Errors are corrected before they get to the clerk’s office.
• Edit rules on the UTC software facilitates minimal errors.
• Must use the most current ICD.
FHP’s Uniform Traffic Citation Data
2012 stats to date.
Month
Citations Submitted
Citations with Errors
Citations Submitted Late Error % Late %
January 2012 78726 5 168 0.00635% 0.21340%
February 2012 70527 2 149 0.00284% 0.21127%
March 2012 74122 5 198 0.00675% 0.26713%
April 2012 70706 3 123 0.00424% 0.17396%
May 2012 77208 2 155 0.00259% 0.20076%
TOTALS YTD 371289 17 793 0.00458% 0.21358%
FHP’s 2011 UTC’s Infractions vs. Court Required
Infraction Court Not Required: 69.66%
Infraction Court Required: 1.97%
Infraction (Proof of Compliance Required): 22.77%
Criminal Violation Court Not Required: 0.01%
Criminal Violation Court Required: 5.59%
100.00%
Clerk’s Offices Obstacles
• Court Records Management Software (RMS).
• Updates to the current systems that doesn’t cause issues with other work flows.
• Pending vendor changes/upgrades.
• Manpower.
• I.T. Recourses.
• Not a hard copy of the UTC.
• Others.
How can FHP help YOU?
Portable Document Format (PDF’s)
• FHP can send to you each day a file electronically with all of the PDF’s of UTC’s written within your county by FHP. (Bay, Duval, Gadsden, Hillsborough, Jackson, Monroe, Orange, Palm Beach, Pinellas)
• This would be in addition to your data from FACC.
• What’s required for this process to work? 1. An FTP site is required to place the file on each day.
2. It must be a PDF file format not in a TIF file format.
3. FHP’s vendor has agreed to work with your I.T. folks to set up the files being received.
4. No cost to you!!!
Portable Document Format (PDF’s)
• When the PDF hits your office daily you can process the UTC’s faster.
• You will have a hard copy for scanning if needed.
• You will not be depended on the paper copy getting to your office within 5 days.
• We are seeing consistently throughout the state that the paper transmittal within 5 days is not being accomplished.
• The PDF process saves money and time.
Portable Document Format (PDF’s)
• PDF’s of UTC’s will only be sent to you for infractions when court is not required.
• All UTC’s that require a signature/court will be transmitted to the clerk’s office in paper form.
• Witness lists for UTC’s will still be sent to you in paper form. FHP accomplishes this by sending over the officers copy of the UTC.
F.S.S. 318.14(2)
318.14 Noncriminal traffic infractions; exception; procedures.—
(2) Except as provided in ss. 316.1001(2) and 316.0083, any person cited for a violation requiring a mandatory hearing listed in s. 318.19 or any other
criminal traffic violation listed in chapter 316 must sign and accept a citation indicating a promise to appear. The officer may indicate on the traffic
citation the time and location of the scheduled hearing and must indicate the applicable civil penalty established in s. 318.18. For all other infractions
under this section, except for infractions under s. 316.1001, the officer must certify by electronic, electronic facsimile or written signature that the citation
was delivered to the person cited. This certification is prima facie evidence that the person cited was served with the citation.
FHP issued 947,4742 UTC’s in 2011
-
10,000
20,000
30,000
40,000
50,000
60,000
70,000
80,000
90,000
FHP issued 947,474 UTC’s in 2011
-
20,000
40,000
60,000
80,000
100,000
120,000
140,000
Where do we go from here?
Questions?
