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Choosing a File Sync & Share Solution

Darryl Pace Optimal Computer Solutions

3 2014 Data Storage Innovation Conference. © Optimal Computer Solutions. All Rights Reserved.

Agenda

File Sync & Share – What and Why

File Sync & Share – How

Selection Criteria

Q & A

Summary


What is it? File Sync & Share


V3

V1.1 V1.4

V3 V3

WE SHARE FILES WITH MORE PEOPLE THE WAY WE WORK IS CHANGING


What else can FS&S be?


Email



NAS


CHALLENGES

Consumer Tools Extra Steps Lack of Security

DECREASED PRODUCTIVITY, INCREASED RISK

LACK OF ENTERPRISE-GRADE SOLUTION LEADS TO


End Users Circumvent IT


Example Requirements

- Cost Effective - App and browser availability - Easy to use - Hybrid capability


Example Requirements Cont’d

- Encryption at rest - Encryption in-flight - Remote wipe

- SaaS component



Meeting Basic Requirements

- Cost Effectiveness - App and browser availability - Ease of use - Hybrid capability


Example File Sync & Share Architecture # 1


Example File Sync & Share Architecture # 2

StorageZones Controller

Customer Datacenter

*.syncshare.com syncshare.eu

DB

SaaS Application Tier

StorageZone

• Web Application • Administration

• User Management • Reporting

• API

• Storage Centers • Backend storage

• Various locations WW • Citrix-managed or Customer-managed NAS NAS

Storage Center (EC2)

S3

Client


Features & Functionality


Seamless Synchronization

NO EXTRA STEPS Sync any file or folder as you work, the way you want to organize it, without having

to move it first

PUSH, NOT PULL Content automatically updated on all computers and mobile devices whenever

there is a connection with no need to download first

REAL-TIME VERSIONING Every file version is saved automatically and easily restored

REAL-TIME NOTIFICATIONS Newsfeed and popup notifications tell users when files have changed

NATIVE APPS Looked for top-rated user experience on Windows, Mac, iOS and Android

platforms


Easy File Sharing

FOLDER PERMISSIONS Publish content safely to large groups with “read-only” access

NO VPN REQUIRED Safely sync and sharing across organizational and network boundaries without

VPN issues or external accounts for users

ONE-CLICK SHARING Cool feature - Share any folder without having to move it first

AUTOMATIC CONFLICT RESOLUTION Never lose anyone’s file updates

SEND LARGE FILES Send files of any size inside and outside the organization, by emailing or texting

a URL and without having to move them first


Security and Protection

REMOTE WIPE Permanently delete shared folders and files from lost or stolen devices

inside and outside your enterprise control

CENTRALIZED POLICIES Enforce sharing, access, data retention policies and limit access to

authorized devices

ENCRYPTION 256-Bit AES Encryption of each file with a unique key stored in

separate data center from files

ENTERPRISE-GRADE ACCESS CONTROLS Native support for single sign-on (SSO) and on premise password

policies

CONTENT OWNERSHIP Never lose access to important company files when employees or

contractors leave


Mobile Safety and Control

FILE SECURITY Encryption in transit and at-rest, Additional PIN code

EXTENDED ENTERPRISE SAFETY Allow users outside the enterprise to access shared content without IT

losing visibility and control

POLICY CONTROLS Remote wipe, sharing restrictions, access restrictions, data plan

protection


Storage Compliance Today IT not in control

Users going around IT and putting files in consumer cloud

Majority of desktop files unmanaged

Consumer Cloud Service

? ?

?

IT Control

No IT visibility, policies or controls

20-30GB of Files Out of IT Management


Storage Strong IT Control

20-30GB of Files Owned and Managed by IT

On Premise Storage

IT Control

Cloud-based solution with files stored in on-premise cloud

Full policy control over storage layer

Meets compliance and governance requirements


Deploying for Easy External Sharing No Files in Cloud, No VPN

INTERNET CORPORATE NETWORK

Clients Clients

Authentication | Metadata Encryption

Compute Nodes

PRIVATE

HTTPS

CORPORATE NET

CLOUD-BASED ORCHESTRATION

DMZ

Auth & Encryption Key

Auth & Metadata

FS&S


Deploying for Max Control No Files in Cloud, VPN Protection

CORPORATE NETWORK INTERNET

Clients Clients

Authentication | Metadata Encryption

Compute Nodes

PRIVATE

HTTPS

CORPORATE NET

CLOUD-BASED ORCHESTRATION

VPN

Auth & Encryption Key

Files

Auth & Metadata

FS&S


New York London

Globally Redundant Scenario

Dubai

Orchestration Layer

Compute Compute Compute

Multi-Site

Multi-Tenant

Metered

Global Load Balancer sends traffic to nearest data center

Devices close to New York Devices close to Dubai


End-to-End Ease of Management

Administration – User and group management – User pre-configuration – File and device management

Systems/Storage Management – “No Maintenance” cloud service – Easy to monitor and scale On

Premise storage as capacity grows



In Summary

• Increased Productivity – Enterprise users can easily access files on any device and share files with anyone,

anytime, anywhere with no extra steps

• Control and Compliance – The File Sync & Share tool should provide IT best-in-class policy controls. For maximum

control, enterprise data assets reside on on-premises safeguarded by enterprise IT data governance policies.

• Flexibility and Ease of Management – Solution should combine a rich set of administrative tools and security, compliance and

policy controls for file sync and sharing, along with ease of use and manageability.

Documents

Choosing a File Sync & Share Solution...PUSH, NOT PULL . Content automatically updated on all computers and mobile devices whenever ... REAL-TIME NOTIFICATIONS . Newsfeed and popup