Chapter Coordination in Chapter Coordination in R10 for 2005-2006R10 for 2005-2006

Regional Chapter CoordinatorRegional Chapter Coordinator

Miki YamamotoMiki Yamamoto

What is Chapter?What is Chapter?

There are 37 Societies that make up the IEEE.

Chapters are the local extension of Technical Societies.

There are over 1400 Chapters around the world.

Chapters in R10Chapters in R10

280 Chapters 280 Chapters (as of Dec.5 2005)(as of Dec.5 2005)

• 8 sections have no chapter8 sections have no chapter

(we have totally 47 sections in R10) (we have totally 47 sections in R10)

(10 sections in last year)(10 sections in last year)• Sri Lanka Section had no chapter in Sri Lanka Section had no chapter in

2004 but formed a chapter in 20052004 but formed a chapter in 2005• Hiroshima Section had no chapter Hiroshima Section had no chapter

in 2004 but formed a chapter in in 2004 but formed a chapter in 20052005

Sections having no chapterSections having no chapter

Changwon SectionChangwon Section Islamabad SectionIslamabad Section Kwangju SectionKwangju Section Nagoya SectionNagoya Section Republic of Philippines SectionRepublic of Philippines Section Sapporo SectionSapporo Section Shikoku SectionShikoku Section Tokyo SectionTokyo Section

Total 8 SectionsTotal 8 Sections

Newly Formed Chapters in R10 (1)Newly Formed Chapters in R10 (1)

2005 Mar.2005 Mar.BEIJING SECTIONBEIJING SECTION CHAPTER,VT06 CHAPTER,VT06 2005 April2005 AprilTAIPEI SECTIONTAIPEI SECTION CHAPTER,PSE43 CHAPTER,PSE43 2005 May2005 May FUKUOKA SECTIONFUKUOKA SECTION

CHAPTER,AP03CHAPTER,AP03 2005 May2005 May SENDAI SECTIONSENDAI SECTION

CHAPTER,MAG33CHAPTER,MAG33 2005 May2005 May DELHI SECTIONDELHI SECTION

CHAPTER,IM09/EMB18CHAPTER,IM09/EMB18

Newly Formed Chapters in R10 (2)Newly Formed Chapters in R10 (2)

2005 May2005 May SRI LANKA SECTIONSRI LANKA SECTION CHAPTER,C16CHAPTER,C16

2005 May2005 May BOMBAY SECTIONBOMBAY SECTION CHAPTER,IM09 CHAPTER,IM09 2005 June2005 JuneBEIJING (XIAN) SECTIONBEIJING (XIAN) SECTION

CHAPTER,ED15CHAPTER,ED15 2005 June2005 JuneBEIJING (BAODING) SECTIONBEIJING (BAODING) SECTION

CHAPTER,SMC28CHAPTER,SMC28 2005 June2005 JuneBEIJING SECTIONBEIJING SECTION

CHAPTER,SMC28CHAPTER,SMC28

Newly Formed Chapters in R10 (3)Newly Formed Chapters in R10 (3)

2005 June2005 JuneTAIPEI/TAINAN JOINT SECTIONSTAIPEI/TAINAN JOINT SECTIONS CHAP,MAG33CHAP,MAG33

2005 June2005 JuneSINGAPORE SECTIONSINGAPORE SECTION CHAPTER,E25CHAPTER,E25

2005 Aug.2005 Aug.NEW SOUTH WALESNEW SOUTH WALES SECTION SECTION CHAPTER,LEO36CHAPTER,LEO36

2005 Aug.2005 Aug.NEW ZEALAND COUNCILNEW ZEALAND COUNCIL SECTION CHAPTER,MTT17SECTION CHAPTER,MTT17

2005 Aug.2005 Aug.MACAU SECTION MACAU SECTION JOINT JOINT CHAPTER,CAS04/COM19CHAPTER,CAS04/COM19

Newly Formed Chapters in R10 (4)Newly Formed Chapters in R10 (4)

2005 Sep.2005 Sep.MALAYSIA (PENANG) SECTIONMALAYSIA (PENANG) SECTION JT JT CHPT,AP03/ED15/MTT16CHPT,AP03/ED15/MTT16

2005 Sep.2005 Sep.BEIJING (SHENZHEN) SECTIONBEIJING (SHENZHEN) SECTION CHAPTER,SMC28CHAPTER,SMC28

2005 Sep.2005 Sep.VICTORIAN SECTIONVICTORIAN SECTION CHAPTER,E25CHAPTER,E25

2005 Sep.2005 Sep.BANGALORE SECTIONBANGALORE SECTION CHAPTER,EMB18CHAPTER,EMB18

2005 Oct.2005 Oct. MACUA SECTIONMACUA SECTION CHAPTER,C16 CHAPTER,C16

Newly Formed Chapters in R10 (5)Newly Formed Chapters in R10 (5)

2005 Oct.2005 Oct. TAINAN SECTIONTAINAN SECTION CHAPTER,C16 CHAPTER,C16 2005 Nov.2005 Nov.HIROSHIMA SECTIONHIROSHIMA SECTION

CHATPER,SMC28CHATPER,SMC28 2005 Nov.2005 Nov.WESTERN AUSTRALIA SECTIONWESTERN AUSTRALIA SECTION

CHAPTER,CIS11CHAPTER,CIS11 2005 Nov.2005 Nov.MADRAS SECTIONMADRAS SECTION

CHAPTER,PEL35CHAPTER,PEL35

Total 24 ChaptersTotal 24 Chapters

Newly Formed ChaptersNewly Formed Chapters

24 in 200524 in 2005 (as of Dec. 5) (as of Dec. 5) 17 in 200417 in 2004 22 in 200322 in 2003 11 in 200211 in 2002 13 in 200113 in 2001

Goal for year 2005-2006 (1)Goal for year 2005-2006 (1)

Support for the establishment of new Support for the establishment of new chapters in Region 10chapters in Region 10

• Provide information about Chapter formationProvide information about Chapter formationhttp://www.ieee.org/organizations/tab/ciachapop.htmlhttp://www.ieee.org/organizations/tab/ciachapop.html

• 3 ways to form a Chapter3 ways to form a Chapter

Send membership information of Send membership information of each society to section chaireach society to section chair

• This information can be used for This information can be used for chapter promotionchapter promotion

Chapter formationChapter formation

1.1. New Society ChapterNew Society Chapter12 higher-grade members in the same 12 higher-grade members in the same societysociety

2.2. New Joint ChapterNew Joint Chapter Joint Chapter in a sectionJoint Chapter in a section

12 higher-grade members in some related societies 12 higher-grade members in some related societies (minimum 3 for each society)(minimum 3 for each society)

Joint Chapter of 2 or more contiguous Joint Chapter of 2 or more contiguous SectionsSections

12 higher-grade members in a society12 higher-grade members in a society

3.3. Expand an existing ChapterExpand an existing Chapter

Chapter Formation ProcessChapter Formation Process

Membership informationMembership information

The number of membership in each societyThe number of membership in each society Societies including over 30 members are Societies including over 30 members are

highlighted (highlighted (candidates for chapter candidates for chapter formationformation))

0

20

40

60

80

100

120

SP BT

AP

CAS

NPS VT

RL

CE

IM AES

CIS IT IE EM ED C

MTT

EMB

COM

UFFC

CPMT OE CS

RA E

PC

EMC

SMC

GRS

SIT

PE DEI

MAG IA

PEL

LEO

SSC

ITSS

PSE

Active ChapterActive Chapter

ValidityValidity• Minimum 10 Society Members in a yearMinimum 10 Society Members in a year

ActivityActivity• Minimum Two (2) Meetings in a yearMinimum Two (2) Meetings in a year

Report (to its parent Section : section Report (to its parent Section : section secretary)secretary)• Current Officer ReportCurrent Officer Report• Financial ReportFinancial Report• Meeting Report Meeting Report

Goal for year 2005-2006 (2)Goal for year 2005-2006 (2)

Contact section chair of the section Contact section chair of the section which has no chapter and which has no chapter and recommend them to form a chapterrecommend them to form a chapter

Contact chapter chair of inactive Contact chapter chair of inactive chapter and recommend them to chapter and recommend them to reactivate itreactivate it

Watch carefully about rejuvenation Watch carefully about rejuvenation process of inactive chapters (prevent process of inactive chapters (prevent them from dissolution)them from dissolution)

Rejuvenation of inactive Chapter Rejuvenation of inactive Chapter

Inactive Chapter in R10 (1)Inactive Chapter in R10 (1)

We have We have 1313 inactive chaptersinactive chapters in 2005 (29 in 2005 (29 in last year)in last year)• 0 technical meeting in 2004 (9 chapters)0 technical meeting in 2004 (9 chapters)

BANGALOREBANGALORE IT12IT12 BEIJINGBEIJING AP03AP03 INDIA COUNCILINDIA COUNCIL NPS05/IE13NPS05/IE13 JAPAN COUNCILJAPAN COUNCIL SMC28SMC28 SINGAPORESINGAPORE LEO36LEO36 VICTORIANVICTORIAN AP03/MTT17AP03/MTT17 VICTORIANVICTORIAN CIS11CIS11 VICTORIANVICTORIAN COM19COM19 VICTORIANVICTORIAN EM14EM14

Inactive Chapter in R10 (2)Inactive Chapter in R10 (2)

• 1 technical meeting in 2004 (4 chapters)1 technical meeting in 2004 (4 chapters) BEIJINGBEIJING IA34IA34 TAIPEITAIPEI EMC27EMC27 TAIPEITAIPEI SMC28SMC28 VICTORIANVICTORIAN C16C16

Contacted all above chaptersContacted all above chapters• Chapter ChairChapter Chair• Section ChairSection Chair• Section SecretarySection Secretary

Dear Prof.B S RAJAN(IT Chapter Chair)Dear Prof.B S RAJAN(IT Chapter Chair)cc: Bangalore Section Chair and Secretarycc: Bangalore Section Chair and Secretary

I am Regional Chapter Coordinator of IEEE Region 10,I am Regional Chapter Coordinator of IEEE Region 10,Miki Yamamoto. I appreciate your volunteer work for ChapterMiki Yamamoto. I appreciate your volunteer work for Chapteroperation.operation.

From activity information distributed in rejuvenation From activity information distributed in rejuvenation subcommittee, your chapter had 0 meeting in year 2003subcommittee, your chapter had 0 meeting in year 2003and 0 meeting in year 2004.(this information is as of this and 0 meeting in year 2004.(this information is as of this May. If you have already submitted report and had minimum 2 May. If you have already submitted report and had minimum 2 meetings in 2004, I am sorry for sending you this e-mail meetings in 2004, I am sorry for sending you this e-mail according to old information)according to old information)Minimum 2 technical meetings are required for keeping aMinimum 2 technical meetings are required for keeping achapter active(please see Chapter Chair's Reference Guidechapter active(please see Chapter Chair's Reference Guidepp.8: http://www.ieee.org/portal/cms_docs/tab/cha/ccrefguide.pdf)pp.8: http://www.ieee.org/portal/cms_docs/tab/cha/ccrefguide.pdf)

I would like to encourage you to have minimum 2 technical I would like to encourage you to have minimum 2 technical meetings this year and submit financial report of 2005 on meetings this year and submit financial report of 2005 on time(deadline will be February 2006).time(deadline will be February 2006).

Best Regards,Best Regards,

Miki YamamotoMiki YamamotoRegional Chapter CoordinatorRegional Chapter CoordinatorIEEE Region 10IEEE Region 10

Response from Chapter ChairResponse from Chapter Chair JAPAN COUNCILJAPAN COUNCIL SMC28SMC28

• They had more than 2 technical meetings in 2004 and already They had more than 2 technical meetings in 2004 and already reported themreported them

• They had more than 2 technical meetings in 2005 and will They had more than 2 technical meetings in 2005 and will report themreport them

BANGALOREBANGALORE IT12IT12• They had more than 2 technical meetings in 2005 and will They had more than 2 technical meetings in 2005 and will

report themreport them VICTORIANVICTORIAN AP03/MTT17AP03/MTT17

• They had more than 2 technical meetings in 2005 and will They had more than 2 technical meetings in 2005 and will report themreport them

VICTORIANVICTORIAN EM14EM14• Chapter chair is not a good position for supporting it. Chapter chair is not a good position for supporting it. They They

would like to close the chapter.would like to close the chapter. BEIJINGBEIJING AP03AP03

• They had more than 2 technical meetings in 2004 and already They had more than 2 technical meetings in 2004 and already reported themreported them

Chapters in Watch List (1)Chapters in Watch List (1)

DAEJEONDAEJEON CPMT21CPMT212002 2002 00 2003 2003 55 2004 2004 00

MADRASMADRAS C16C162002 2002 00 2003 2003 11 2004 2004 33

Queensland/N.Queeensland JT.Chapter SP01/COM19Queensland/N.Queeensland JT.Chapter SP01/COM192002 2002 00 2003 2003 22 2004 2004 11

SEOULSEOUL GRS29GRS292002 2002 00 2003 2003 22 2004 2004 00

SEOULSEOUL PEL35PEL352002 2002 00 2003 2003 33 2004 2004 00

Chapters in Watch List (2)Chapters in Watch List (2)

I sent an e-mail to 4 chairs of above chaptI sent an e-mail to 4 chairs of above chapters (without Madras C16 which has 3 techers (without Madras C16 which has 3 technical meetings in 2004)nical meetings in 2004)

ResponseResponse• Queensland/N.Queeensland JT.Chapter SP01/COM19Queensland/N.Queeensland JT.Chapter SP01/COM19

They had 2 technical meetings but reported only the first one. They had 2 technical meetings but reported only the first one. They will send a report of the second one.They will send a report of the second one.