IEEE R10 Meeting Training /Workshop Session Chapter Support March 30, 2005 at Singapore R10 Meeting IEEE R10 Regional Chapter Coordinator Miki Yamamoto

IEEE R10 Meeting Training IEEE R10 Meeting Training /Workshop Session/Workshop Session

Chapter SupportChapter SupportMarch 30, 2005 at Singapore R10 March 30, 2005 at Singapore R10

MeetingMeeting

IEEE R10 Regional Chapter IEEE R10 Regional Chapter CoordinatorCoordinator

Miki YamamotoMiki Yamamoto

Chapter SupportChapter Support

Role of ChapterRole of Chapter Current status of Chapters in R10Current status of Chapters in R10 Chapter FormationChapter Formation To keep a formed Chapter “active”To keep a formed Chapter “active” Chapter Support ProgramChapter Support Program

Tools/Information/FundingTools/Information/Funding Distinguished Lecturer Program (DLP)Distinguished Lecturer Program (DLP)

Rejuvenation of inactive ChapterRejuvenation of inactive Chapter

Society/Section/ChapterSociety/Section/Chapter

• A Society is a technical A Society is a technical conglomeration of Membersconglomeration of Members

• There are 38 Technical Societies There are 38 Technical Societies under the IEEE operation. The under the IEEE operation. The Society Members are all over the Society Members are all over the world. world.

• A Chapter is the Union of A Chapter is the Union of Societies and SectionsSocieties and Sections

• A Chapter is the technical subunit A Chapter is the technical subunit of IEEE Sectionof IEEE Section

Grassroots Organizations Grassroots Organizations

SectionSection ChapterChapter Student BranchStudent Branch

Chapter (1)Chapter (1) 38 Societies (# of Possible Chapters) 38 Societies (# of Possible Chapters) (Code)(Code)

Aerospace and Electronic Systems Society ( AES-10)Aerospace and Electronic Systems Society ( AES-10) Antennas and Propagation Society (AP-03)Antennas and Propagation Society (AP-03) Broadcast Technology Society (BT-02)Broadcast Technology Society (BT-02) Circuits and Systems Society (CAS-04)Circuits and Systems Society (CAS-04) Communications Society (COM-19)Communications Society (COM-19) Components Packaging, and Manufacturing Technology Society (CPComponents Packaging, and Manufacturing Technology Society (CP

MT-21)MT-21) Computer Society (C-16)Computer Society (C-16) Consumer Electronics Society (CE-08)Consumer Electronics Society (CE-08) Control Systems Society (CS-23)Control Systems Society (CS-23) Council on SuperConductivityCouncil on SuperConductivity Dielectrics and Electrical Insulation Society (DEI-32)Dielectrics and Electrical Insulation Society (DEI-32) Education Society (E-25)Education Society (E-25) Electromagnetic Compatibility Society (EMC-27)Electromagnetic Compatibility Society (EMC-27)

Chapter (2)Chapter (2) Electron Devices Society (ED-15) Engineering Management Society (EM-14) Engineering in Medicine and Biology Society (EMB-18) Geoscience & Remote Sensing Society (GRS-29) Industrial Electronics Society (IE-13) Industry Applications Society (IA-34) Information Theory Society (IT-12) Intelligent Transportation Systems Council Instrumentation and Measurement Society (IM-09) Lasers & Electro-Optics Society (LEO-36) Magnetics Society (MAG-33) Microwave Theory and Techniques Society (MTT-17) Nanotechnology Council Nuclear and Plasma Sciences Society (NPS-05)

Chapter (3)Chapter (3) Neural Networks Society (NN-11) Oceanic Engineering Society (OE-22) Power Electronics Society (PEL-35) Power Engineering Society (PE-31) Product Safety Engineering Society Professional Communication Society (PC-26) Reliability Society (R-07) Robotics & Automation Society (RA-24) Sensors Council Signal Processing Society (SP-01) Society on Social Implications of Technology (SIT-30) Solid-State Circuits Society (SSC-37) Systems, Man, and Cybernetics Society (SMC-28) Ultrasonics, Ferroelectrics, and Frequency Control Society (UFFC-

20) Vehicular Technology Society (VT-06)

Current Status of Chapters in Current Status of Chapters in R10 (1)R10 (1)

Australian Capital TerritoryAustralian Capital Territory 4+J44+J4 BangaloreBangalore 66 BangladeshBangladesh 11 BeijingBeijing 2323 BombayBombay 55 CalcuttaCalcutta 77 ChangwonChangwon 00 DaejeonDaejeon 1+J31+J3

J means joint chapter with adjacent section


DelhiDelhi 55 FukuokaFukuoka 33 GujaratGujarat 22 HiroshimaHiroshima 00 Hong KongHong Kong 1414 HyderabadHyderabad 22 India CouncilIndia Council 77 IndonesiaIndonesia 11


IslamabadIslamabad 00 Japan CouncilJapan Council 3636 KansaiKansai 33 KarachiKarachi 22 KeralaKerala 44 KwangjuKwangju 00 LahoreLahore 33 MadrasMadras 44


MalaysiaMalaysia 1010 NagoyaNagoya 00 New South WalesNew South Wales 6+J46+J4 New Zealand NorthNew Zealand North 2+J42+J4 New Zealand SouthNew Zealand South J4J4 North QueenslandNorth Queensland 11 QueenslandQueensland 66 Republic of PhilippinesRepublic of Philippines 00


SapporoSapporo 00 SendaiSendai 11 SeoulSeoul 21+J321+J3 ShikokuShikoku 00 SingaporeSingapore 2121 South AustraliaSouth Australia 4+J44+J4 Sri LankaSri Lanka 00 TaeguTaegu J3J3


TainanTainan 55 TaipeiTaipei 2424 ThailandThailand 66 TokyoTokyo 00 Uttar PradeshUttar Pradesh 22 VictorianVictorian 14+J414+J4 Western AustraliaWestern Australia 44

Newly Formed Chapters in Newly Formed Chapters in R10 (1)R10 (1)

17 Chapters are formed in 200417 Chapters are formed in 2004 Jan 2004 Calcatta Section Joint Chapter APJan 2004 Calcatta Section Joint Chapter AP

03/MTT1703/MTT17 May 2004 Taipei Section GRS29May 2004 Taipei Section GRS29 May 2004 Tainan Section AP03May 2004 Tainan Section AP03 May 2004 Tainan Section SP01May 2004 Tainan Section SP01 May 2004 Taipei Section CIS011May 2004 Taipei Section CIS011 June 2004 Taipei Section E25June 2004 Taipei Section E25


June 2004 Japan Council CIS011June 2004 Japan Council CIS011 July 2004 Fukuoka Section C16July 2004 Fukuoka Section C16 Aug 2004 Singapore Section EMB18Aug 2004 Singapore Section EMB18 Sep 2004 Hong Kong Section SMC28Sep 2004 Hong Kong Section SMC28 Sep 2004 Bangalore Section CAS04Sep 2004 Bangalore Section CAS04 Oct 2004 Calcutta Section LEO36Oct 2004 Calcutta Section LEO36 Oct 2004 Kerala Section COM19Oct 2004 Kerala Section COM19 Nov 2004 Queensland Section CIS011Nov 2004 Queensland Section CIS011


Nov 2004 Thainan Section CAS04Nov 2004 Thainan Section CAS04 Nov 2004 Bangalore Section CPMT21Nov 2004 Bangalore Section CPMT21 Dec 2004 Tainan Section CIS011Dec 2004 Tainan Section CIS011

As of Dec. 2004As of Dec. 2004

Chapter FormationChapter Formation

There are There are three ways for Chapter three ways for Chapter FormationFormation New Society ChapterNew Society Chapter New Joint ChapterNew Joint Chapter Expand an Existing ChapterExpand an Existing Chapter

New Society Chapter (1)New Society Chapter (1) What you needWhat you need

PetitionPetition Petition for the Establishment of an IEEE Society ChapterPetition for the Establishment of an IEEE Society Chapter You can get on-lineYou can get on-linehttp://www.ieee.org/organizations/rab/scs/http://www.ieee.org/organizations/rab/scs/forms_petitions/socchap_form.htmlforms_petitions/socchap_form.html

12 Society Members to sign the New Chapter petition 12 Society Members to sign the New Chapter petition At least 12 current higher-grade Society members must sign tAt least 12 current higher-grade Society members must sign t

he petition for a chapter to be formed. A "higher-grade" memhe petition for a chapter to be formed. A "higher-grade" member is an IEEE member holding the status of ber is an IEEE member holding the status of Associate MembAssociate Member, Member, Senior Member or Fellower, Member, Senior Member or Fellow..

Approval of the Petition by the local Section Executive Approval of the Petition by the local Section Executive Committee Committee

New Society Chapter (2)New Society Chapter (2)

Where to send a petitionWhere to send a petitionIEEE REGIONAL ACTIVITIESIEEE REGIONAL ACTIVITIES

Section/Chapter SupportSection/Chapter Support

445 Hoes Lane445 Hoes Lane

Piscataway, New Jersey 08855Piscataway, New Jersey 08855

New Joint ChapterNew Joint Chapter

If a Society has fewer than 12 If a Society has fewer than 12 Members in a Section Members in a Section There are two ways to form a joint There are two ways to form a joint

ChapterChapter Joint Chapter covering two or more Joint Chapter covering two or more

SocietiesSocieties Joint Chapter of two or more contiguous Joint Chapter of two or more contiguous

SectionsSections

Joint Chapter in a Joint Chapter in a SectionSection

RequirementsRequirements The same as for a single Society ChapterThe same as for a single Society Chapter except that except that not less than threenot less than three of the 12 of the 12

signatures on the petition shall be signatures on the petition shall be members of each of the Societies members of each of the Societies involved involved

ExamplesExamples 8 members from Computer Society8 members from Computer Society 4 members from Communications Society4 members from Communications Society

Joint Chapter of 2 or more Joint Chapter of 2 or more contiguous Sectionscontiguous Sections

RequirementRequirement A petition must be signed by not less A petition must be signed by not less

than twelve (12) members, other than than twelve (12) members, other than Students, of the Sections involvedStudents, of the Sections involved

ExampleExample Signs of 12 members from X section Signs of 12 members from X section

and Y section.and Y section.

Expand an Existing Expand an Existing ChapterChapter

Any Section in which a Society does not Any Section in which a Society does not have a chapter, but has at least 3 have a chapter, but has at least 3 Members in the Section may join and Members in the Section may join and "Expand" an established chapter of a "Expand" an established chapter of a technically-related Society within the technically-related Society within the Section. The Chapter's status would be Section. The Chapter's status would be changed to "Joint Chapter." changed to "Joint Chapter."

RequirementsRequirements At least 3 Members from a technically-related At least 3 Members from a technically-related

Society express interest in joining an existing Society express interest in joining an existing chapter and the current Chapter-Chair agrees. chapter and the current Chapter-Chair agrees.

To Keep a Chapter ActiveTo Keep a Chapter Active

ValidityValidity Minimum 10 Society Members in a yearMinimum 10 Society Members in a year

ActivityActivity Minimum Two (2) Technical Meetings in a yearMinimum Two (2) Technical Meetings in a year

Report (to its parent Section : section Report (to its parent Section : section secretary)secretary) Current Officer ReportCurrent Officer Report Financial ReportFinancial Report Meeting Report Meeting Report

These are requirements for getting financial These are requirements for getting financial support from HQ support from HQ ($200 per year)($200 per year)

Chapter Support Chapter Support ProgramProgram

ToolsTools IEEE Entity Web HostingIEEE Entity Web Hosting

InformationInformation Member contact information Member contact information

(SAMIEEE)(SAMIEEE) FundingFunding Distinguished Lecturer Program Distinguished Lecturer Program

(DLP)(DLP)

IEEE Entity Web HostingIEEE Entity Web Hosting

Available to Regions, Sections, Councils, SAvailable to Regions, Sections, Councils, Societies, ocieties, ChaptersChapters and Student Branches. and Student Branches.

IEEE entities can develop, create and mainIEEE entities can develop, create and maintain their own web site on an IEEE host.tain their own web site on an IEEE host.

Hosted by IEEE serversHosted by IEEE servers For more informationFor more information

http://www.ewh.ieee.org/http://www.ewh.ieee.org/

Member Contact Member Contact Information (SAMIEEE)Information (SAMIEEE)

SAMIEEE : Section Access to Member SAMIEEE : Section Access to Member InformationInformation

SAMIEEE provides your entity with a SAMIEEE provides your entity with a member database as well as with the member database as well as with the software needed to maintain and use the software needed to maintain and use the datadata

When Chapter Chair would like to get a When Chapter Chair would like to get a list of membership information in your list of membership information in your section, section, Chapter Chair contacts her/his Section Chapter Chair contacts her/his Section

SAMIEEE representative for a list, or…SAMIEEE representative for a list, or… Chapter Chair can use the SAMIEEE Chapter Chair can use the SAMIEEE

program.program.

Funding (1) – from Funding (1) – from sectionsection

Section RebatesSection Rebates $200 for each ($200 for each (activeactive) Chapter) Chapter

Activity BonusActivity Bonus All chapters reporting 6 or more meetings All chapters reporting 6 or more meetings

of a technical, professional or educational of a technical, professional or educational shall receive an additional $75. (of course, shall receive an additional $75. (of course, at least 2 technical meetings are required)at least 2 technical meetings are required)

However, its parent section must first However, its parent section must first qualify for the 10% early reporting bonus. qualify for the 10% early reporting bonus.

Funding (2) – from Funding (2) – from SocietySociety

Society Chapter Funding GuideSociety Chapter Funding Guide Society Chapter subsidy programSociety Chapter subsidy program

Societies may provide funding to support Chapter initiSocieties may provide funding to support Chapter initiatives.atives.

On Case-by-case basis (On Case-by-case basis (you should contactyou should contact)) Through the Funding Guide, Chapters have accesThrough the Funding Guide, Chapters have acces

s to information on Society support s to information on Society support http://www.ieee.org/organizations/tab/ciasocfdguhttp://www.ieee.org/organizations/tab/ciasocfdgu

i.htmli.html

Distinguished Lecturer Distinguished Lecturer ProgramProgram

DLPDLP A personal visit from a renowned lecturer.A personal visit from a renowned lecturer. Offered by Societies/CouncilsOffered by Societies/Councils Visit counts towards meeting Visit counts towards meeting

requirements(2 meeting per year)requirements(2 meeting per year) DLP operates according to procedures DLP operates according to procedures

defined by the sponsoring Societydefined by the sponsoring Society For more informationFor more information

http://www.ieee.org/organizations/tab/http://www.ieee.org/organizations/tab/cialectweb2.htmlcialectweb2.html

RejuvenationRejuvenation

What is “Rejuvenation”?What is “Rejuvenation”? Assisting Sections/Chapters Assisting Sections/Chapters

to return to providing their to return to providing their local members the benefits of local members the benefits of membership in their membership in their Section/ChaptersSection/Chapters

Rejuvenation of inactive Rejuvenation of inactive Chapter (1)Chapter (1)

If your section has inactive chapter…If your section has inactive chapter… What is inactivity?What is inactivity?

Chapters are marked for rejuvenation/ Chapters are marked for rejuvenation/ dissolution after 3 years of not submitting dissolution after 3 years of not submitting their required reports.their required reports.

First step for re-activationFirst step for re-activation Contacting of the past officer(s) of the Contacting of the past officer(s) of the

ChapterChapter SAMIEEE is useful for recruiting SAMIEEE is useful for recruiting

volunteersvolunteers

Rejuvenation of inactive Rejuvenation of inactive Chapter (2)Chapter (2)

Chapter Chair Reference Chapter Chair Reference GuideGuide

Chapter Chair Reference Guide is available oChapter Chair Reference Guide is available onlinenline

http://cms.ieee.org/IEEE_Edit/IEEE/tab/cha/http://cms.ieee.org/IEEE_Edit/IEEE/tab/cha/ccrefguide.pdfccrefguide.pdf

1.1. Creating a new IEEE society chapterCreating a new IEEE society chapter2.2. IEEE financial support for your chapterIEEE financial support for your chapter3.3. IEEE societies’ resources and administrative supportIEEE societies’ resources and administrative support4.4. Regional activities resources and administrative suppRegional activities resources and administrative supp

ortort Published on 13 January, 2004Published on 13 January, 2004

To Keep a Chapter ActiveTo Keep a Chapter Active ValidityValidity

Minimum 10 Society Members in a yearMinimum 10 Society Members in a year ActivityActivity

Minimum Two (2) Meetings in a yearMinimum Two (2) Meetings in a year Report (to its parent Section : section secretary)Report (to its parent Section : section secretary)

Current Officer ReportCurrent Officer Report Financial ReportFinancial Report Meeting Report Meeting Report

Keep in touch with volunteers for ChaptersKeep in touch with volunteers for Chapters

Documents

IEEE R10 Meeting Training /Workshop Session Chapter Support March 30, 2005 at Singapore R10 Meeting IEEE R10 Regional Chapter Coordinator Miki Yamamoto