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1Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.
by Mary Anne Poatsy, Keith Mulbery, Jason Davidson
Chapter 9
Multiple-Sheet
Workbook Management
• Work with grouped worksheets
• Manage windows and workspaces
• Insert hyperlinks
• Insert a 3-D formula
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• Link workbooks
• Audit formulas
• Set up a Watch Window
• Validate data
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• Worksheets frequently contain similar content and
formatting
• Worksheets with like structure and formatting
provide consistency and continuity
• Grouping worksheets allows the same action to
be done at the same time to all grouped
worksheets
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• Grouping worksheets allows simultaneous:
– Data entry
– Structural changes
– Formatting
– Page layouts and printing
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Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.
• Worksheets can be:
– Hidden and unhidden
– Opened in another window
– Arranged• Tiled
• Horizontal
• Vertical
• Cascaded
• Split
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Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.
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Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.
• Hyperlinks connect to:
– Another location in the same/different worksheet
– Another file
– Web page
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• Creating a hyperlink:
– Click Hyperlink in the Links group on the INSERT
tab
– Right-click the cell or object and select Hyperlink
– Click a cell or object and press Ctrl+K
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Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.
• 3-D reference—pointer to a cell in another
worksheet
– Its form is: WorksheetName!RangeOfCells
• For example: October!E3
• Where October is the name of the other worksheet
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Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.
• 3-D formula—formula or function that refers to
the same cell or the same range of cells in
multiple worksheets
– Form is: =SUM(‘First Worksheet:Last
Worksheet’!RangeOfCells)
• For example: =SUM(‘Qtr1:Qtr4’!E3)
• Where Qtr1 … Qtr4 are four worksheets
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Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.
• Linking—creates external cell references from
worksheets in one workbook to cells on a
worksheet in another workbook
• Source file—contains original data that is needed
in another file
• Destination file—contains pointer to receive data
from the source file
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• Linking formula:
– [WorkbookName]WorksheetName!RangeOfCells
• For example: [Indianapolis.xlsx]Qtr3!A1
• Where Indianapolis is the name of an external Excel file
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• When both the source and destination files are
open:
– Changes made to the source file are made in the
destination file
• If the destination file is closed when changes are
made to the data in the source file:
– The destination file does not automatically update
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Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.
• Worksheets can be grouped and
ungrouped for ease of:
– Data entry
– Structural changes
– Formatting
– Layout and printing
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• Multiple worksheets can be displayed in
a variety of arrangements
• Hyperlinks can be used to link to several
types of objects
• Formulas can reference multiple
worksheets or workbooks
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