Chapter 6: Testing and Student Logins

6.1

KITE® | Educator Portal User Manual ATS Service Desk: 785.864.3537 2017 © The University of Kansas Or [email protected]

Chapter 6: Testing and Student Logins Note: For information about tests administered under the Instructional Tools tab,

see the DLM® documentation.

After your organization has entered users, students, and rosters, you will use Educator Portal to obtain student login information to be entered into KITE® Client.

Depending upon your assessment program, the test sessions and login information are accessed on one of two tabs in the Manage Tests menu, either Test Coordination or Test Management. Only a few user roles (like Building and District Test Coordinator) have access to tests and login information on the Test Coordination tab, while many more user roles have some access to tests and/or login information on the Test Management tab.

This chapter first discusses the use of test tickets vs. daily access codes. Then, the chapter is divided by tasks that can be performed on the Test Management tab, tasks that can be performed on the Test Coordination tab, and tasks that can be performed on the Projected Testing tab.

Chapter Contents Chapter 6: Testing and Student Logins ................................................................................. 6.1

Test Tickets .............................................................................................................................. 6.2 Understanding Test Tickets ................................................................................................. 6.2 Printing Tickets for One Test Session ................................................................................. 6.4 Printing Tickets for Multiple Sessions ................................................................................. 6.5

Daily Access Codes ................................................................................................................. 6.7 Understanding Daily Access Codes ..................................................................................... 6.7 Accessing Student Login Usernames/Passwords ................................................................. 6.8 Printing One Daily Access Code ....................................................................................... 6.10 Printing Multiple Daily Access Codes ............................................................................... 6.11

Test Management Tab............................................................................................................ 6.12 Test Coordination Tab ........................................................................................................... 6.13

Monitoring Tests ................................................................................................................ 6.14 Ending and Reactivating Tests........................................................................................... 6.16 Special Versions of Test Forms ......................................................................................... 6.18 Entering a Special Circumstance ....................................................................................... 6.19

Projected Testing Tab ............................................................................................................ 6.21 Viewing Projected Testing ................................................................................................. 6.22 Projected Testing CSV File Format ................................................................................... 6.23 Uploading Projected Testing.............................................................................................. 6.24 Reviewing Projected Testing File Upload ......................................................................... 6.26 Adding Projected Testing Manually .................................................................................. 6.27 Editing Projected Testing ................................................................................................... 6.29

Changes to the Chapter .......................................................................................................... 6.31

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6.2


Test Tickets Note: For 2017 high-stakes summative testing, cPass® and DLM use test tickets.

Understanding Test Tickets Test tickets contain the students’ login usernames, passwords, ticket numbers, and other information used when the student takes a test. Test tickets are generated in Educator Portal and can be accessed from the Manage Tests menu on either the Test Management tab or Test Coordination tab. If you are unsure where to locate test tickets, check with your organization.

Note: For more information on entering test tickets into the KITE Client software, refer to the Educator’s Guide to KITE Client Software.

To print test tickets, you first download (or open) a PDF that contains the test tickets. Multiple test tickets are contained on each page of the PDF, so the tickets will need to be separated (cut apart) before testing begins.

Note: Depending on your organization and role, you may be able to download a CSV file with test ticket information. This CSV file is described in Chapter 7: Reports.

Test Management Tab Within Educator Portal, under the Manage Tests menu, test tickets are displayed on the Test Management tab. On the Test Management tab, you will see a row for each roster assigned to a particular test. You can open an individual PDF to print the tickets associated with one roster, or select multiple rows to create one PDF with the tickets for multiple rosters.

The assessment program name, roster name, and educator’s last name are printed on the upper right side of the test ticket. The dotted lines are guidelines for use when separating the test tickets.


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Test Coordination Tab Within Educator Portal, under the Manage Tests menu, test tickets for certain assessments appear on the Test Coordination tab. On the Test Coordination tab, you will see a separate row for each subject and grade level. You can open an individual PDF to print all of the tickets for a subject and grade level, e.g., all third-grade mathematics test tickets, or you can select multiple rows to create one PDF with the tickets for multiple grades and content areas.

Hint: Because the PDFs can contain multiple tickets for each student, you may save time by opening only one PDF per subject and grade level.

The assessment program name is printed on the upper right side of the test ticket. The dotted lines are guidelines for use when separating the test tickets.


6.4


Printing Tickets for One Test Session

Note: Depending upon your program, organization, and role, you may not be able to access this function. If the action does not display, the procedure is not allowed.

Note: PDF files may contains several tickets, so allow time to print the file and cut the tickets apart before distributing them.

To print test tickets, perform the following steps.

1. Log in to Educator Portal. 2. Click the Manage Tests menu.

3. Click the Test Management (or Test Coordination) tab.

Note: If finding test tickets under the Test Coordination tab, click View Test Sessions in the Select Action drop-down menu.

4. Complete the appropriate fields.

Hint: Fields marked with a red asterisks are required.

5. Click Search. 6. In the Tickets column, click the PDF icon.

7. Save the file.

Hint: If you save the file, you can easily reprint test tickets.

8. Open and print the PDF.


6.5


Printing Tickets for Multiple Sessions

Note: Depending upon your program, organization, and role, you may not be able to access this function. If the action does not display, the procedure is not allowed.

Note: Printing tickets for multiple sessions may result in a large number of tickets in a single PDF. The large number of tickets may increase the time needed to separate and sort the test tickets before testing can begin.

To print test tickets for multiple test sessions, perform the following steps.


3. Click the Test Management (or Test Coordination) tab.

Note: If finding test tickets under the Test Coordination tab, click View Test Sessions from the Select Action drop-down menu.

4. Complete the appropriate fields.


5. Click Search. 6. Use the checkboxes to select the test sessions you need to print.


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7. Click View Tickets.

8. Save the PDF file.

Hint: If you save the file, you can easily reprint test tickets.

9. Open and print the PDF file.


6.7


Daily Access Codes Note: For 2017 high-stakes, summative testing, KAP uses daily access codes.

Understanding Daily Access Codes Daily access codes are alphanumeric values that, along with student login usernames and passwords, allow students access to high-stakes, summative testing. Daily access codes are generated in Educator Portal and can be accessed from the Manage Tests menu on the Test Coordination tab.

Note: For more information on entering the daily access codes and student login usernames/passwords into the KITE Client software, refer to the Educator’s Guide to KITE Client Software.

On the Test Coordination tab, after entering the assessment program and test day information, you will see a separate row for each subject and grade. You can open an individual PDF to print all the daily access codes for a subject and grade level (e.g. all third-grade mathematics daily access codes, one code for each test session), or you can select multiple rows to create one PDF with the daily access codes for multiple grades and subjects. All students in the associated subject and grade use the same daily access codes.

The daily access codes PDF contains information on the date and times the daily access codes are usable, the subject and grade, and the access code for each of the test session.


6.8


Accessing Student Login Usernames/Passwords

Note: The Student Login Usernames/Passwords report is described in greater detail in Chapter 7: Reports.

Assessment programs using daily access codes require student login usernames and passwords to be accessed using the Student Login Usernames/Passwords report. To access student login usernames and passwords, perform the following steps.

1. Login to Educator Portal. 2. Click the Reports menu.

3. Under Data Extracts, click Downloads.


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4. Locate the line for Student Login Usernames/Passwords.

5. In the Action column, click the New File button. 6. If a window displays, use the drop-down menus to select information.

Note: Depending on your role, the data extract may or may not require you to select additional filters.


7. Click OK.

Note: If an older version of the file exists, you will see a message asking you to confirm replacing the existing file. Click Yes.

8. When the file is generated, click the CSV icon.

9. Open or save the CSV file. 10. When the file is generated, click the CSV icon. 11. Open or save the CSV file.

Note: CSV files contain student login usernames and passwords for several students, so allow time to print the file and separate the information before distributing.


6.10


Printing One Daily Access Code

Note: Depending upon your program, organization, and role, you may not be able to access this function. If the action does not display in the drop-down menu, the procedure is not allowed.

To print a daily access code, perform the following steps.


3. Click the Test Coordination tab.

4. In the Select Action drop-down menu, click View Daily Access Codes. 5. Complete the appropriate fields.

6. In the Daily Access Codes column, click the PDF icon.

Hint: Daily access codes can also be downloaded as a CSV file. Both files contain the same information.

7. Click Done. 8. Save the file. 9. Open and print the PDF.


6.11


Printing Multiple Daily Access Codes


To print multiple daily access codes, perform the following steps.



4. In the Select Action drop-down menu, click View Daily Access Codes. 5. Complete the appropriate fields.

6. Use the checkboxes to select the daily access codes you would like to print.

7. Click the View Access Codes button.

Hint: Daily access codes can also be downloaded as a CSV file. Both files contain the same information.

8. Click Done. 9. Save the PDF file. 10. Open and print the PDF file.


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Test Management Tab Depending upon your organization and role in the system, you may not be able to perform the procedures in this section of the chapter.

Note: The Test Management tab is used only by DLM at this time. Please refer to DLM documentation for these features.


6.13


Test Coordination Tab Depending upon your organization and role in the system, you may not be able to perform the procedures in this section of the chapter.

Note: The Test Coordination tab has organization-specific views. The graphics below may vary from what you see in the system.


6.14


Monitoring Tests

Note: Depending upon your program, organization, and role, you may not be able to access this function. If the tab does not display, the procedure is not allowed.

When monitoring tests, will not be able to view any student answers. Instead, you will be able to see which students have started the test and whether or not they have completed various sections of the test. To monitor a test session, perform the following steps.



4. In the Select Action drop-down menu, click View Test Sessions. 5. Complete the appropriate fields.


6. Click Search. 7. In the Test Session Name column, click the name of the test session you need to monitor.


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8. Click the Monitor tab. 9. Review the information on the screen.

On the Monitor Test Session screen, the Status column indicates whether the student has started a test. Each numbered column corresponds to a question on the test. The green squares indicate that the student has completed the question. Red circles indicate that the student has not completed the question. Two asterisks (i.e. **) indicate that the student was not assigned the question.


6.16


Ending and Reactivating Tests


Note: Tests can only be reactivated if they have a status of In Progress, In Progress Timed Out, or Complete.

Note: If your site is using the fully offline mode of an LCS during testing, you should not need to reactivate tests.

Before reactivating a test, you must end the test session for the student. To reactivate a test, perform the following steps.





6. Click Search.


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7. In the Test Session Name column, click the name of the test session you need to end.

8. Click the Monitor tab. 9. Click the checkbox next to the student’s name whose test needs to be ended. 10. Click End Test Session.

11. Click the box next to the student’s name whose test needs to be reactivated.

Note: The Reactivate button displays when a student is selected.

12. Click Reactivate.

13. A message asks you to confirm the reactivation. 14. Click OK.


6.18


Special Versions of Test Forms


Some of the tests administered in Test Coordination include special forms of the test that accommodate certain student needs. To print special versions of test forms, perform the following steps.


3. On the Test Coordination tab.



6. Click Search. 7. In the Test Materials column, click the PDF icon.

8. Save the PDF file. 9. Open and print the PDF file.


6.19


Entering a Special Circumstance


In the event that a student cannot take or complete a high-stakes, summative assessment, you will need to enter the special circumstance. To enter the special circumstance for a student, perform the following steps.





Note: If the testing window has closed, click the Include expired checkbox. If the student completed the test, click the Include completed checkbox.

6. Click Search. 7. In the Test Session Name column, click the name of the test session you need to update.


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8. Select the appropriate student.

9. In the Special Circumstance column, select the applicable circumstance.

Hint: You may need to scroll to the right in the list to locate the column.

10. In the save column, click the Save icon.

Hint: The Save icon looks like a floppy disk.

Note: Some special circumstances require additional state-level approval. Those circumstances will display the following dialog box when you save them.


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Projected Testing Tab Depending upon your organization and role in the system, you may not be able to perform the procedures in this section of the chapter.


6.22


Viewing Projected Testing To view your projected testing calendar, perform the following steps.


3. Click the Projected Testing tab.

Note: System-wide testing projections appear here.

4. Click the View My Calendar side tab.

Hint: An ‘x’ indicates the school is marked as testing on that date.


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If you have sufficient access privileges, you can upload a projected testing schedule using a CSV file available on your organization’s website. You will need to complete the CSV file using software outside of Educator Portal.

Projected Testing CSV File Format All column headings are required, but some columns do not require data. The CSV Col column is included to help you organize your CSV file.

Note: The Data Req? column indicates if the spreadsheet must have data in a particular column.

CSV Col.

Column Heading Data Req?

Format of Valid Entries

Definition

A Assessment Program Y Alphanumeric The abbreviation for the assessment program, e.g., CPASS, DLM, KAP, etc.

B State Y Alphanumeric The two-letter state abbreviation, e.g., KS, CO, etc.

C DistrictID Y Alphanumeric Identification code assigned by the state (or other organization) that indicates the district.

Note: The entry must match an entry in Educator Portal.

D DistrictName N Alphanumeric The name of the district.

E SchoolID Y Alphanumeric Identification code assigned by the state (or other organization) that indicates the school.

Note: The entry must match an entry in Educator Portal.

F SchoolName N Alphanumeric The name of the school.

G Month Y Alphanumeric Testing month(s).

Note: Months may be written entirely or as three-letter abbreviations.

H-AL 1-31 N Alphanumeric Each number corresponds with a calendar date. Enter ‘X’, ‘x’, ‘Y’, or ‘y’ to indicate a testing date.


6.24


Uploading Projected Testing To load a projected testing file, perform the following steps.



4. Click the Upload side tab.

5. In the File field, click the CSV icon.


6. Select the appropriate CSV file.

Note: Verify that the file has a .csv file extension.


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7. Click Open. 8. Click Upload.


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Reviewing Projected Testing File Upload The final step to uploading a projected testing file is to verify that all reports uploaded successfully. Information on error messages is located in Chapter 8: Messages.

Hint: The brackets ([ ]) indicate that information specific to your upload, testing program, or state will be displayed in the message.

Status Message Description Image

Failed The CSV file failed to upload. Click the CSV file under the file column.

Created/Updated: [value]

Records were created successfully.

Rejected: [value] Records were rejected. Click the CSV file under the file column.

Alerts: [value] Records were created successfully, but another issue exists. Click the CSV file under the file column.


6.27


Adding Projected Testing Manually To manually add projected testing, perform the following steps.





5. Select organization information and testing month.


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6. Click on the calendar icon.

7. Click on the testing dates.

Hint: Multiple dates can be selected.

8. Click Save.


6.29


Editing Projected Testing To edit your projected testing calendar, perform the following steps.





5. Click on the calendar icon of the month you want to edit.

Hint: An ‘x’ indicates the school is marked as testing on that date.

6. Click on a date to select/unselect.


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7. Click Save.


6.31


Changes to the Chapter The following table lists the changes made to this chapter since the last major release of the documentation.

Note: The Page column indicates the page number of the current manual where the change appears.

Change Logged

Page Description of Change

1/26/2017 6.39-6.48 Added projected testing sections.

3/3/2017 N/A Removed Test Management tab information.

3/3/2017 6.12 Added note.

3/3/2017 6.16 Added information to note.

3/3/2017 6.17-6.20 Updated images.


Documents

Chapter 6: Testing and Student Logins