Change Champions Slidepack 5

CHANGE CHAMPIONS – MEETING # 5

UNE FLEXIBLE AND ONLINE UPDATE

13 DECEMBER 2010

OUTLINE

• Welcome• Overall Status• PWG – Prof. Belinda Tynan• Presentations

– Rich Media Management– Load and Revenue– Communications update

• Looking back over 2010• Delivering outcomes throughout 2011

– Revitalising Learning– Transforming Technology– Working Together

• Next year’s dates• Quizz!

CHANGE CHAMPIONS UPDATE #5

OVERALL STATUS OF PROJECT


• As at 12th Day of Christmas 2010:

– Original deliverables

– Including new deliverables

58%

54%

PROGRAM WORKING GROUP

PROF. BELINDA TYNAN


PRESENTATION

RICH MEDIA MANAGEMENT(WITHIN THE REVITALISING LEARNING PORTFOLIO)


PRESENTATION

LOAD AND REVENUE FORECASTING(WITHIN THE WORKING TOGETHER PORTFOLIO)


PROJECT BACKGROUND


• The processes and logical formula in respect to load and revenue forecasting has evolved.

• Forecasting load levels have and will become more complex due to the changing demands of a competitive and globalised student population.

• Major changes in funding of tertiary institutions to commence in 2012, UNE needs to develop accurate and reliable management information systems.

BUSINESS CASE


Accurate information is critical to planning for an institution

• Target Income- The annual income that the institution aims to earn through student load

• Target Load- the EFTSL necessary to achieve the target Income• Continuing Load- The load from students continuing their studies

based on historic retention rates• Commencing Load- The shortfall between Target Load and Continuing

Load.

SCOPE


• To automate Load and Revenue Forecasting at UNE with the intention that during the development of the application it will form a solid base of technical knowledge in the UNE team for further development of business applications.

• The aim is to capture the core tasks of Load and Revenue Forecasting, in

an effort to automate or streamline any Extract Transform and Load work with the aid of the existing UNE Data warehouse implementation.

PRODUCT DESCRIPTION


• Cognos TM1 is an enterprise planning software that provides a complete, dynamic environment for developing timely, reliable and personalized forecasts and budgets.

• It rapidly analyses data and models business requirements for an entire organization - and uses the results to budget and forecast with confidence for better business outcomes.

AUTOMATED FORECASTING MODEL


SCREENSHOT –LOAD BY YEAR AND COURSE MEASURE


COMMUNICATIONS UPDATE


LOOKING BACK OVER 2010


’ Media ManagementUNE Flexible and Online - ‘Delivering all over the place!’ Prof. Graham Webb

DE Learning Model IT Strategy – complete IT Budget Rebuild – complete IT Design New Organisational Model - complete Skype Roll-out – complete New Support Model (PAT) – complete @Task Deployment – on target 2010 Load and Revenue Forecasting – on target 2010 Hosting Strategy Phase 1 Program Management

REVITALISING LEARNING – 2011 MILESTONES AND TIMEFRAME


Project Name Milestones Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

Rich Media Management Design, Planning and Procurement

Development, Integration

Go Live in Production (Academic Desktop)

Go Live in Production (Academic Lecture capture)

AWE - Student Retention Phase 2 Launch (Right Now integration)

Phase 3 Launch (Validation and Review)

Integrated Student Support Consulting Commences

Final Report Due

New and Revitalised Courses Sem1/Tri 1 Units Released in Blackboard

Sem 2/Tri 2 Units Released in Moodle

Tri 3 units released in Moodle

Tri 1/Sem 1 Units Released in Moodle (Jan ’12)

Online Secure Examinations Design, Planning and Procurement

Development, Integration, Testing

Go Live Testing and Output Report

Moodle for Teaching and Learning Design, Planning and Procurement


Go Live in Production

Moodle for Research and Communities Design, Planning and Procurement



ePortfolios Design, Planning and Procurement



Virtual Classroom Design, Planning and Procurement



CDRom Rationalisation Design, Planning and Workarounds

Implementation

TRANSFORMING TECHNOLOGY– 2011 MILESTONES AND TIMEFRAME



New Web Solutions Project Initiation (Nov '10)

Design Review (Dec '10)

Action Review Recommendations (Dec '10)

Commission New Hardware

Create Environments

Migrate Systems

Decommission Old Webcluster

Data Backup Infrastructure Design, Planning and Procurement - Triage Plan

Development, Integration, Training

Deployment

Voice Over IP Design, Planning and Procurement

Consultancy and Business Case Development, Approval

Commence Delivery Project

Establish Information Strategy Design, Planning and Procurement

Design Strategy

Implement Strategy

Cloud Email/Calendar Design, Deliver, Approve Business Case (Dec '10)

Integrate with Moodle (tba)

Implement Student Mail - New Students

Implement Student Mail - Current Students

Implement Student Mail - Alumni

Implement Staff Email

IT Strategy Deployment Ongoing oversight of project deliverables

Hosting Strategies Phase 1 - ID and Negotiation with IT Partners

Phase 2 - Planning and Negotiations for Core Hosting Requirements

WORKING TOGETHER– 2011 MILESTONES AND TIMEFRAME



Workforce Planning Request for Information - Approved and Advertised (Dec '10)

Project Support Resource Employed

Consultant Appointed

Recommendations to VCC for Approval

2012 Budget Submission to Finance to Implement Recommendations

Project Close - Including Benefits Review

Business Processes Adaptation Training for Internal Staff (Dec '10)

Diagnostic, Design and Future State Analysis for Procurement

Diagnostic, Design and Future State Analysis for Financials

Diagnostic, Design and Future State Analysis for HR

Implementation of Quick Fix Changes

Business Case Delivery - Approval

Load and Revenue Forecasting Development Phase (Nov '10)

Technical Development (Dec '10)

Training (Dec '10)

Reports (Dec '10)

Testing (Dec '10)

Approvals (Courses and Units) Current State Analysis and Problems

Future State Analysis - Best Practice

Callista and Other Software Analysis

Software and Process Development, Integration, Testing

Implementation

Program Management/Benefits Realisation Documentation of New Processes, Policy and Procedures

Implementation of Centre of Excellence

Creation of Training Events for UNE Staff on Processes, PRINCE2

CHANGE CHAMPIONS MEETINGS – 2011

NOON – 1.30PM AT OORALA

• January 31st• February 28th• March 28th• April (tba)• May 30th• June 27th• July 25th• August 29th• September 26th• October 31st• November 28th• December (tba)

•Choice and Flexibility•A Seamless Student Experience•Regionally Based – Globally Connected•Driving Innovation


QUIZZ!


LISTENING IN? QUIZ TIME!

Points Mean Prizes – Raise your hand to answer!

• What was the name of the music played at the beginning of the session?

• What percentage is the project through the original deliverables?• Who is the Executive Sponsor for the Approvals Project?• Name four or more projects that have been completed.• When will Moodle Go live? Trick Question…• What’s so special about the Rich Media project?• Who does Sam now report to?

CHANGE CHAMPIONS – UPDATE 3#

Documents

Change Champions Slidepack 5