CGen nomination guidelines · 2019-12-10 · big band, massed string orchestra and solo instrumentalists. Some students may not be invited to be a part of the original nomination

Be part of Queensland’s largest annual youth performing arts show at the Brisbane Convention and Exhibition Centre Friday 17 and Saturday 18 July 2020

Nomination guidelines

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ContentsContact information............................................................................................. 1

What is Creative Generation – State Schools Onstage? .........................................2

Nomination process ............................................................................................3

1. VOCAL ...........................................................................................................6

Featured and backing vocalists ......................................................................................6

Choir ............................................................................................................................. 7

2. DANCE and DRAMA ........................................................................................ 10

Massed dance and regional massed dance ................................................................... 11

Featured and solo dance ...............................................................................................12

Drama ......................................................................................................................... 14

3. INSTRUMENTAL ............................................................................................ 15

Symphony orchestra and solo instrumental ...................................................................15

Massed string orchestra ...............................................................................................17

Big band ......................................................................................................................17

Drumline ..................................................................................................................... 19

4. VARIETY .......................................................................................................20

5. PRODUCTION ............................................................................................... 21

Student stage crew .......................................................................................................21

Student media crew ......................................................................................................21

Teacher stage crew ...................................................................................................... 22

FAQs .................................................................................................................24

Fact sheets........................................................................................................27

Fact sheet 1 – Role of the coordinating teacher and supervisor ...................................... 27

Fact sheet 2 – Participant responsibilities ....................................................................29

Fact sheet 3 – How to nominate ...................................................................................30

Forms ...............................................................................................................34

Student expression of interest form ............................................................................. 34

CGEN 2020 project consent form .................................................................................. 35

CGEN nomination terms and conditions .......................................................................39

Network 10 Child Talent release form ............................................................................40

Network 10 Adult Talent release form ............................................................................ 42

ii Creative Generation – State Schools Onstage 2020 Nomination guidelines

Contact informationCreative Generation – State Schools OnstageEmail: [email protected]: 07 3328 6630Website: www.qld.gov.au/creativegenerationFacebook: www.facebook.com/officialcreativegenerationTeam App: https://cgen2020.teamapp.com

Photography: Welcome To The Fold

Creative Generation – State Schools Onstage 2020 Nomination guidelines 1

https://cgen2020.teamapp.com

CGEN 2020 timeline2019 2020NOVEMBER FEBRUARY APRIL JULY

NOMINATIONS INVITATIONS and ACCEPTANCES REHEARSALS COMMENCE SHOW WEEK

Please note: performance dates are Friday 17 and Saturday 18 July 2020.

What is Creative Generation – State Schools Onstage?In 2020, Creative Generation – State Schools Onstage (CGEN) will celebrate its 16th year as Queensland’s largest annual youth performing arts program, providing students with exposure to the industry as young artists through auditions, workshops, professional coaching and rehearsal opportunities from February to July, culminating in four spectacular performances on Friday 17 and Saturday 18 July at the Brisbane Convention and Exhibition Centre (BCEC).

Produced by the Department of Education (DoE), CGEN provides students, teachers and school communities with the opportunity to be involved in a professionally produced arena spectacle. Since its inception in 2005, the large-scale event has grown from a cast of 550 students to more than 1500, and is nationally renowned for its outstanding and vibrant display of state school talent.

The experience gives students the chance to acquire new skills by working with many of Australia’s leading performers in a world-class event. For many students, it will be their first time performing on an arena stage, while for others it is a valuable stepping stone for a career in the performing arts industry.

CGEN rehearsals provide an opportunity for students to display their talents and extend their networks with professional artists beyond those ordinarily available in schools. Auditions, workshops and rehearsals give students a taste of the wider performing arts industry that has seen many Queenslanders achieve great success on the international stage.

CGEN is a rewarding and enriching program for both students and teachers as it offers participants an unrivalled opportunity to develop their creative potential, meet new friends and take part in a professional arena production. The confidence and experience gained from being involved helps students in their lives beyond the school gate. Additionally, CGEN is a quality professional development opportunity for teachers, allowing new skills, knowledge and practices to be brought back to the classroom.

CGEN is an incredible and unique experience for all. These nomination guidelines will help you find out how you can get involved. We look forward to your involvement in CGEN 2020!

State Schools Onstage

2 Creative Generation – State Schools Onstage 2020 Nomination guidelines

Nomination processCGEN 2020 categoriesIn 2020, nominations can be submitted for any of the following categories:

VOCAL DANCE and DRAMA INSTRUMENTAL VARIETY PRODUCTION• featured vocalist• backing vocalist• core choir• central choir• massed choir

• massed dance• regional massed

dance• featured dance• solo dance• drama

• symphony orchestra

• massed string orchestra

• big band• drumline• solo instrumental

• stand-alone item• specialty act or skill

• student stage crew• student media crew • teacher stage crew

The nomination processThere are three steps to the nomination process:

Step 1

An online nomination, including submission of audition footage and support material (if applicable), is entered by the school’s coordinating teacher on behalf of the student/s. Coordinating teachers are required to complete all school contact information and all participant nomination information.

Step 2

Selected students are sent an invitation letter via their CGEN coordinating teacher. The invitation will outline the next step in the process, which may include a call-back audition, a casting day, a workshop or a series of rehearsals.

Step 3

Acceptance notices are signed by the required person/s noted on the form to acknowledge the student’s or group’s acceptance into the program. The coordinating teacher will be required to upload the acceptance forms and accept the invitation in the CGEN database.

NB: All student nominations must be endorsed by the school’s principal and students must have completed and returned to the school an unamended CGEN 2020 project consent form and unamended Network 10 release form. If forms are not returned, students will not be able to participate in the program.

NOMINATION INVITATION ACCEPTANCE


Step 1 – NominationThe CGEN nomination website is https://e-awards.com.au/2020/cgenonstage/newentry/index.php

Only one teacher per school can register as the coordinating teacher during the nomination process. The coordinating teacher must register the school using the nomination website.

Additional teacher contact information can be entered during the nomination process, and other teachers at the school may access the nomination website using the login details created by the coordinating teacher. It is suggested that the coordinating teacher use their departmental email address and create a generic password that can be shared with other teachers at the school who require access to the nomination website.

Please refer to fact sheet 3 on page 30 of this document for step-by-step instructions on how to submit your nominations. To assist teachers in collecting student information, students should complete a CGEN expression of interest form. This form is available in this document, and on the CGEN nomination website and CGEN website under nominations.

When submitting nominations, the coordinating teacher will be asked to check a box acknowledging:

• the school principal where the student is enrolled has endorsed the nomination

• all students nominating for a place in the program have completed and returned to the school an unamended CGEN 2020 project consent form and unamended Network 10 release form. If unamended forms are not returned, students are not able to participate in the program

• nomination and participation fact sheets 1 and 2 have been distributed and understood by all related personnel supporting the students’ participation in the program

• parents/guardians and students understand the entire program, and the expectations and level of commitment required

• all school team members supporting the students’ participation in the program understand the expectations and level of commitment required

• all students (and parents/guardians of those students) understand the DoE is collecting personal information, and will handle this material in accordance with the Information Privacy Act 2009 and the Education (General Provisions) Act 2006

• they have read, understood and agree to the terms and conditions of the program.

Audition footage • It is a requirement that audition footage be submitted

for the following categories: featured vocalist, backing vocalist, core choir, regional massed dancers, symphony orchestra, big band, drumline, solo instrumentalist, variety and media crew.

• It is preferred that student auditions be performed to accompaniment or backing track.

• Student auditions should be introduced with the following information:

– individual student or group name– name of category– school– style or title of piece performed.

• One file is to be submitted per nomination. Where a category requests two or more pieces of footage, please combine the separate pieces of footage into one file. (Please note the only exception is for symphony orchestra and big band students nominating for more than one instrument. Separate video files are required per instrument for distribution to specialists on the audition panel.)

• Total file length per nomination must be two–four minutes and should not exceed 50 MB (except for symphony orchestra, big band and media crew. See the relevant pages in this guideline for these requirements).

• Please include current footage. Only media crew audition footage should be submitted in high resolution. Low resolution files are sufficient for all other categories provided that sound and image quality is adequate for panel members to make a reasonable evaluation.

Supporting materialIt is a requirement that nominations for the following categories are supported by written documentation:

• student stage crew• student media crew • teacher stage crew.

Written documentation may include a current résumé, letters of support, photos or newspaper clippings. Support material must not exceed four single A4 pages (two pages double-sided).

KEY DATES • Friday 13 December 2019 — nominations close for all

categories except instrumental. Audition footage/support material is also required on this date.

• Friday 7 February 2020 — nominations close for students entering Year 7 or students at a new school in 2020, except instrumental categories. Audition footage/support material is also required on this date.

• Friday 21 February 2020 — nominations close for instrumental categories. Audition footage is also required on this date.



https://e-awards.com.au/2020/cgenonstage/newentry/index.php



https://creativegeneration.education.qld.gov.au/

Step 2 – InvitationStudents who are selected to be a part of CGEN will be sent an invitation letter via their CGEN coordinating teacher. The invitation will outline the next step in the process, which may include a call-back audition, a casting day, a workshop or a series of rehearsals.

Coordinating teachers will be sent the official invitations via email by:

• Tuesday 28 January 2020 for featured and massed dance

• Wednesday 29 January 2020 for featured and backing vocalists and variety item performers

• Monday 3 February 2020 for media crew

• Monday 17 February 2020 for choir

• Tuesday 10 March 2020 for student and teacher stage crew

• Friday 13 March 2020 for drama

• Friday 20 March 2020 for drumline

• Wednesday 25 March 2020 for symphony orchestra, big band, massed string orchestra and solo instrumentalists.

Some students may not be invited to be a part of the original nomination category they applied for, but may be offered a place in an alternative category. For example, an individual student nominating for the variety item category may instead be invited to attend the featured vocalist first call-back audition.

Step 3 – AcceptanceAcceptance notices are signed by the required person/s noted on the form to acknowledge the student’s or group’s acceptance into the program. The coordinating teacher will be required to upload the acceptance forms and accept the invitation in the CGEN database.


1. VOCALStudents can be nominated in any of the following categories:

VOCAL

• featured and backing vocalist

• core choir• central choir• massed choir

Featured and backing vocalists Featured vocalist categoryFeatured vocalists (FVs) may perform as soloists in the show, or may perform as part of small or large vocal ensembles. The featured vocalist category is open to students in Prep to Year 12.

FVs will be selected for their vocal and performance skills; the suitability of the repertoire presented; their ability to understand and convey the intent of the song; the effort put into preparing the presentation; and their posture and deportment as displayed in the audition footage.

Backing vocalist category Backing vocalists (BVs) will provide backing vocals for a variety of items in the show. It is critical students have experience in choral or vocal ensembles and possess

the ability to read music and perform harmonies. BVs are predominantly upper secondary students.

BVs will be selected for their vocal and performance skills, including the inherent timbre/tone of their voice, pitch and rhythmic accuracy; the suitability of the repertoire presented; their ability to understand and convey the intent of the song; the effort put into preparing the presentation; and their posture and deportment as displayed in the audition footage. BVs will also be required to perform a sight reading test from a written score at the featured and backing vocalist casting audition.

Audition process All FVs and BVs successful in the nomination process will be required to attend an individual audition in Brisbane on either 22, 23 or 24 February 2020. Teachers will be sent a selection of 2020 show repertoire for students to learn prior to call-back auditions. Students must perform a song from the 2020 show repertoire as well as a song of their choice during their individual audition.

If students are successful in the first call-back audition, they will be invited to attend casting auditions in Brisbane on 14, 15 and 16 March.

Students who are successful at the FV and BV casting auditions will be advised of their confirmed invitation into the FV and BV categories.

Further audition information will be provided in the invitation notices.



Audition footage requirements • Please ensure students showcase their most suited

genres. Audition pieces should be two contrasting styles (e.g. different genre, era or tempo).

• Students are required to perform their selected audition repertoire from memory.

• Live audition footage is required. Please do not submit produced audition videos or studio recordings.

• Students are required to audition with a backing track or accompaniment, with the exception of a cappella repertoire.

Category requirements• FVs and BVs who performed in CGEN 2019 will

automatically be invited to the first call-back audition on receipt of their 2020 nomination.

• FVs and BVs (including those from regional areas) are required to attend all rehearsals unless otherwise negotiated with the vocalist coordinator. Allowances may be made for Year 11 and 12 students to negotiate a reduced rehearsal schedule if needed due to school assessment.

Key timelines for featured and backing vocalists Please note: these dates are a guide and the schedule may change depending on show requirements.

Friday 13 December 2019 Nominations due

Friday 7 February 2020 Nominations due for new and Year 7 students

Wednesday 29 January 2020

Invitations issued for first call-back audition

Tuesday 11 February 2020 Invitations issued for new and Year 7 students for first call-back audition

Saturday 22 February 2020 – Monday 24 February 2020

First call-back auditions

Thursday 27 February 2020 Invitations issued for casting auditions

Saturday 14 March 2020 – Monday 16 March 2020

FV and BV casting auditions

Friday 20 March 2020 Invitations issued to join the CGEN cast

Saturday 28 March 2020 First BV rehearsal (no FVs required)

Monday 6 April 2020 – Tuesday 7 April 2020

FV part allocation rehearsal (no BVs required)

Saturday 2 May 2020 BV and core choir rehearsal (no FVs required)

Friday 15 May 2020 Featured Artists’ workshop

Saturday 16 May – Sunday 17 May 2020

FV vocal rehearsal (no BVs required)

Saturday 23 May 2020 Second BV rehearsal (no FVs required)

Saturday 30 May – Sunday 31 May 2020

FV and BV vocal rehearsal

Saturday 6 June 2020 BV and core and central choir rehearsal (no FVs required)

Saturday 20 June 2020 – Sunday 21 June 2020

FV and BV vocal rehearsal

Wednesday 1 July 2020 Third BV rehearsal (no FVs required)

Thursday 2 July 2020 FV and BV movement rehearsal

Friday 3 July 2020 – Saturday 4 July 2020

FV and BV direction days with executive producer/creative director

Sunday 5 July 2020 FV and BV vocal rehearsal (show run order – vocal & direction)

Sunday 12 July 2020 Sitzprobe

Wednesday 15 July 2020 Sound check

Thursday 16 July 2020 Full cast technical rehearsal

Friday 17 July 2020 Full cast dress rehearsal, schools preview matinee performance and evening performance

Saturday 18 July 2020 Matinee and evening performances

ChoirThe core, central and massed choirs will incorporate approximately 600 students from both primary and secondary schools.

From March to July, students will work with the choir director and assistant choir conductors to rehearse and perform up to 25 items in the show, and provide a spectacular aural and visual backdrop for the other performers on stage.

Coordinating teachers will receive music scores and teaching videos for choir pieces prior to rehearsals. Students will also be able to access this material online.

Teachers are encouraged to rehearse the repertoire from the sheet music provided between scheduled rehearsals.

Category requirements • Students must nominate as soprano, alto, tenor or bass

voice type.

• Students and teachers/supervisors performing with the choir are required to wear a CGEN white performance shirt. Shirts will be available to purchase for $25.00 each, including GST. If students and teachers have their choir shirts from previous years they may be re-used if they are still in a presentable condition.

• The CGEN white performance shirts may be ordered online between Monday 30 March to Monday 30 April 2020 via the CGEN nomination database. The department will invoice the nominating school for the shirts in June 2020.


Core choirThe core choir will incorporate 40 secondary students from Years 10–12 who will be selected via a live audition process. The core choir will sit within the central choir and will act as chorale leaders.

Students will be selected based on the timbre/tone/balance of their voices; pitch and rhythmic accuracy of repertoire performed; the accuracy of memory in performing the repertoire; the demonstrated effort put into preparing the presentation; their posture and deportment during the presentation; and the ability to understand and convey the intent of the song.

Additional category requirements specific to core choir• Core choir students must be in Years 10–12 to

participate.

• Following the nomination process, students will initially be invited to join the combined core/central choir. Interested students will then be invited to attend a live audition for core choir selection.

• Students and teachers/supervisors (including those from regional areas) are expected to attend all scheduled rehearsals unless otherwise negotiated with the choir manager.

• Audition footage must be submitted for each individual student (not as a group). Please ensure the audition footage meets the requirements outlined on page 4 in this document.

Key timelines for core choirPlease note: these dates are a guide and the schedule may change depending on show requirements.


Friday 7 February 2020 Nominations due for new students

Monday 17 February 2020 Invitations issued for core and central choir

Monday 9 March 2020 Core and central choir rehearsal and core choir audition

Friday 3 April 2020 Core choir rehearsal

Saturday 2 May 2020 Core choir rehearsal

Sunday 3 May 2020 Core and central choir rehearsal

Friday 15 May 2020 Featured Artists’ workshop – core choir

Saturday 6 June 2020 Core and central choir rehearsal

Sunday 14 June 2020 Core, central and massed combined choir rehearsal (t-shirt distribution day)

Sunday 12 July 2020 Sitzprobe (core choir only)


Thursday 16 July 2020 Core and central choir rehearsal and full cast technical rehearsal





Central choirThe central choir will incorporate approximately 60 secondary students from Years 7–12.

School groups and students will be selected based on the timbre/tone/balance of their voices; pitch and rhythmic accuracy of repertoire performed; the accuracy of memory in performing the repertoire; the demonstrated effort put into preparing the presentation; their posture and deportment during the presentation; and the ability to understand and convey the intent of the song.

Additional category requirements specific to central choir• Central choir students must be in Years 7–12 to

participate.

• Central choir students and teachers/supervisors (including those from regional areas) are expected to attend all scheduled rehearsals unless otherwise negotiated with the choir manager.

• Audition footage may be submitted individually or as part of a group.

Key timelines for central choirPlease note: these dates are a guide and the schedule may change depending on show requirements.



Monday 17 February 2020 Invitations issued for core and central choir

Monday 9 March 2020 Core and central choir rehearsal and core choir audition

Sunday 3 May 2020 Core and central choir rehearsal

Saturday 6 June 2020 Core and central choir rehearsal


Thursday 16 July 2020 Core and central choir rehearsal and full cast technical rehearsal



Massed choirThe massed choir will include approximately 500 students. The massed choir will be divided into four cells for rehearsal purposes — north, south, west and regional (dependent on nominations received). After the individual cell rehearsals, the massed choir rehearses as massed A or B, which is how the students perform during the show. Schools will be allocated to a cell and either massed A or B when they are invited into the program.

At least one teacher/supervisor must perform alongside their students for performances and act as a supervisor during show week.

Teachers must ensure that all students nominated are able to manage the requirements of rehearsals and performances.

Additional category requirements specific to massed choir• Massed choir students must be in Years 4–12 to

participate.

• Massed choir students and teachers/supervisors are expected to attend rehearsals between March and July (except regional schools, which are encouraged to participate from the June rehearsal). All rehearsals are in Brisbane and run by either the choir director or assistant choir conductors.

• Audition footage is not required.

Key timelines for massed choirPlease note: these dates are a guide and the schedule may change depending on show requirements.



Monday 17 February 2020 Invitations issued for massed choir

Tuesday 17 March 2020 North cell rehearsal

Wednesday 18 March 2020 South cell rehearsal

Thursday 19 March 2020 West cell rehearsal

Tuesday 26 May 2020 Massed choir A combined rehearsal

Wednesday 27 May 2020 Massed choir B combined rehearsal


Thursday 16 July 2020 Massed choir rehearsal and full cast technical rehearsal




2. DANCE and DRAMAStudents can be nominated in any of the following categories:

DANCE and DRAMA

• massed dance• regional massed

dance• featured dance• solo dance• drama

DanceThe featured and massed dance cast includes more than 700 students from both primary and secondary schools. From March to July, students have the opportunity to work with professional choreographers and artists in auditions, rehearsals and workshops leading up to performances.

Students are selected for placement in dance items covering genres such as:

• contemporary

• musical theatre

• jazz

• hip hop

• tap

• ballet

• traditional.

All dancers who nominate and accept their invitation are cast in the massed dance component, dependent on numbers. This includes, but may not be limited to, one massed dance item and the finale item.

A select group of students are invited to participate in featured dance. Featured dance is a considerable commitment and involves rehearsals most weekends in the lead up to the performances. Students selected into featured dance are cast into smaller group items including solos, pas de deux and company items.

Casting of students will depend on a number of factors, including the requirement for particular dance genres in the show; technical capabilities; creative concept; and the number of dancers required, as dictated by the final production concept.

The health and safety of students will also be considered in determining the number of items students are cast in during the audition and acceptance process.

It is not a requirement that students nominating undertake dance lessons at school or be enrolled in private dance training.

Category requirements • All featured dancers and metropolitan massed dancers

are expected to attend all rehearsals and performance commitments.

• All featured dancers and massed dance schools will have access to music for all dance items to enable students to rehearse in their own time.

• Footage for each massed item will be available to regional schools in May 2020.

• Footage of rehearsals will be uploaded to the CGEN Participant Gateway and Team App, which will allow students to view the routines between weekend rehearsals, assisting in keeping them up to date with choreography.

• Costume sizes will be collected during nominations. Costume fees vary in accordance with performer and show requirements, and any student who withdraws after Friday 1 May 2020 will be charged for the entire cost of their costumes.



• Metropolitan secondary students are required to attend the casting audition day on Saturday 7 March 2020. This audition is compulsory, as not all students nominated are guaranteed a position in the dance cast.

• Only regional massed dance students are required to submit footage as part of the nomination process to assist in casting. Regional dance footage should only feature students who are nominating for CGEN 2020. Please ensure the audition footage meets the general requirements as outlined on page 4 in this document.

Massed dance and regional massed danceMassed dance includes primary and secondary students with an interest in dance, who have musicality, enthusiasm and are capable of performing a variety of simple movements. The level of choreography will be beginner to intermediate, and teachers must ensure that all students nominated are able to manage the requirements of rehearsals and performances.

Massed dancers are invited to perform in at least two items, including the finale item, but certain students, based on casting auditions or footage, may be invited to participate in additional items dependent on production requirements.

In 2020, there will be four massed dance groups:

• senior massed A (up to 4 items)

• senior massed B (up to 2 items)

• junior massed (up to 2 items)

• regional massed (up to 3 items).

Metropolitan massed dancers will be required to attend all rehearsals. A supervisor from each school is required at every massed dance rehearsal.

Regional massed dancers are not required to travel to Brisbane for rehearsals until show week in July. Teaching material will be supplied to schools in regional areas no later than the week beginning 11 May 2020. Regional footage will be available via the CGEN Participant Gateway and Team App and a regional dance rehearsal will be held on Tuesday 14 July 2020 to allow students to work directly with choreographers before the massed dance blocking day at the BCEC.

Key timelines for massed dance *These dates are a guide until choreographers and rehearsal schedules are complete. Each massed dance item usually rehearses between 10 and 12 hours across three or four rehearsals. Rehearsals will be held in a central location and items grouped where possible in order to minimise the number of days students are committed to rehearsals.

Friday 13 December 2019 Nominations due (audition footage due for regional schools only)

Tuesday 28 January 2020 Invitations issued for auditions

Friday 7 February 2020 Nominations due (audition footage due for regional schools only) for new and Year 7 students

Monday 17 February 2020 Invitations issued for auditions for new and Year 7 students

Saturday 7 March 2020 Secondary massed dance casting day (all students auditioning for senior featured dance must attend this audition)

Sunday 8 March 2020 Specialty dance auditions (genres TBC)

Monday 16 March 2020 Casting invitations and rehearsal schedule sent to schools

Sunday 26 April 2020 Dance rehearsals*

Friday 1 May 2020 Final date to withdraw without financial penalty (costume payments)

Wednesday 13 May 2020 Regional choreography footage uploaded for schools by today

Saturday 16 May 2020 Dance rehearsals*

Sunday 17 May 2020 Dance rehearsals*





Saturday 6 June 2020 Dance rehearsals*

Sunday 7 June 2020 Dance rehearsals*



Saturday 20 June 2020 Dance rehearsals* – costume distribution day


Saturday 27 June 2020 ACT 1 & 2 blocking rehearsal with creative director

Sunday 28 June 2020 ACT 1 & 2 dress rehearsal with creative director & lighting designer

Monday 29 June 2020 Dance rehearsals*

Tuesday 30 June 2020 Dance rehearsals*

Wednesday 1 July 2020 Dance rehearsals*

Saturday 4 July 2020 Dance rehearsals*

Sunday 5 July 2020 Dance rehearsals*

Tuesday 14 July 2020 Dance rehearsals*

Wednesday 15 July 2020 Combined dance rehearsal and blocking





Featured and solo danceFeatured and soloist dancers are primary and secondary students who are dedicated to dance and display competence across a range of dance genres.

Rehearsal and performance commitments for featured dance are much greater than that of massed dance. All featured students are required to attend all assigned rehearsals, with limited allowance made for absent students. Featured dance rehearsals are held most weekends from April to July 2020.

Teachers are required to consider these factors and to use professional judgement when nominating students for the featured dance category. Students nominating for featured dance from regional schools have the same commitment expectations as that of students at metropolitan schools.

In 2020, there will be five featured dance groups:

• CGEN Company: up to 25 secondary students who display outstanding performance and technical capabilities

• senior ensemble: Year 9–12 students who display a high level of performance and technical capabilities

• middle ensemble: Year 7–9 students who display a high level of performance and technical capabilities

• junior A ensemble: Year 4–6 students who display strong performance and technical capabilities

• junior B ensemble: Prep – Year 3 students who display strong performance capabilities.

Secondary students nominating for featured dance are required to attend up to three auditions across two weekends in February–March. All students wishing to audition must be available for all specified dates, including specialty auditions. These dancers may be expected to purchase, make or hire up to 15 different costumes.

Primary students are required to attend an audition. These auditions are similar to a dance rehearsal and are a fun and positive environment for all participating.

Solo dancers may be students in Years 9–12 who display outstanding performance and technical capabilities, are dedicated and committed to dance, and are competent in a range of dance genres. Commitment as a solo dancer is high as the selected students are required to attend every assigned rehearsal for their item/s. Rehearsals will be decided in consultation with the soloists and choreographer, and will be on selected weekends or weekdays from April to July.

Teachers are required to consider these factors and to use professional judgement when nominating students for the solo dancer role. Students nominating from regional schools have the same commitment expectations as that of students at metropolitan schools.

Students nominating for this category are required to attend the featured auditions across two weekends in March. All students wishing to audition must be available for all specified dates, including specialty auditions. Please note that solo dancers and pas de deuxs may be selected through either the featured dance auditions or the CGEN variety nomination category.



Key timelines for featured and soloist dance *These dates are a guide until choreographers and rehearsal schedules are complete. Each featured dance item rehearses between 6 and 10 hours across two or three rehearsals. Each massed dance item usually rehearses between 10 and 12 hours across three or four rehearsals. Rehearsals will be held in a central location and items grouped where possible in order to minimise the number of days students are committed to rehearsals.

Friday 13 December 2019 Nominations due (audition footage due for regional schools only)

Tuesday 28 January 2020 Invitations issued for auditions

Friday 7 February 2020 Nominations due (audition footage due for regional schools only) for new and Year 7 students

Monday 17 February 2020 Invitations issued for auditions for new and Year 7 students

Saturday 29 February 2020 Featured dance auditions – secondary

Sunday 1 March 2020 Featured dance call-backs – secondary

Saturday 7 March 2020 Featured dance auditions – primary

Saturday 7 March 2020 Secondary massed dance casting day (all students auditioning for senior featured dance must attend this audition)

Sunday 8 March 2020 Specialty dance auditions (genres TBC)

Monday 16 March 2020 Casting invitations and rehearsal schedule sent to schools

Sunday 26 April 2020 Dance rehearsals*

Friday 1 May 2020 Final date to withdraw without financial penalty (costume payments)

Wednesday 6 May 2020 Choreography content day 1 (senior featured dancers only)

Thursday 7 May 2020 Choreography content day 2 (senior featured dancers only)

Wednesday 13 May 2020 Regional choreography footage uploaded for schools by today

Friday 15 March 2020 Featured Artists’ Workshop (senior casts TBC)











Saturday 20 June 2020 Dance rehearsals* – costume distribution day


Saturday 27 June 2020 ACT 1 & 2 blocking rehearsal with creative director

Sunday 28 June 2020 ACT 1 & 2 dress rehearsal with creative director & lighting designer

Monday 29 June 2020 Dance rehearsals*

Tuesday 30 June 2020 Dance rehearsals*

Wednesday 1 July 2020 Dance rehearsals*

Saturday 4 July 2020 Dance rehearsals*

Sunday 5 July 2020 Dance rehearsals*

Tuesday 14 July 2020 Dance rehearsals*

Wednesday 15 July 2020 Combined dance rehearsal and blocking





DramaOpportunities for drama students may include physical theatre, roaming performance, film opportunity and backstage reporting. Only Year 8–12 students may apply.

Selected students will demonstrate:• discernment in the selection and application of the

dramatic elements, particularly: focus, tension, timing, rhythm, space, mood, contrast and sound

• ability to use expressive skills: voice, movement, facial expression and gesture

• outstanding stage presence and energy.

Invitation and casting will depend on a number of factors, including the requirement for the particular style of performance in the show, the technical capabilities of each performer, and the final production concept as directed by the executive producer/creative director.

Category requirements• All nominated students will be invited to a live

audition, where they will be required to present a solo monologue and partake in group activities, including improvisation work.

• Students interested in content writing and interviewer/presenter opportunities should also consider nominating for the CGEN student media crew. Information is available on page 21.

Key timelines for dramaThe dates listed below are dependent on the repertoire requirements. Additional rehearsals may be scheduled and dates are subject to change.



Friday 13 March 2020 Invitations issued for auditions

Friday 3 April 2020 Drama auditions

Thursday 9 April 2020 Invitations issued to drama cast

Friday 15 May 2020 Featured Artists’ workshop

Saturday 16 May 2020 Drama rehearsal

Saturday 30 May 2020 Drama rehearsal

Saturday 13 June 2020 Drama rehearsal

Saturday 27 June 2020 ACT 1 & 2 dress rehearsal with director

Sunday 28 June 2020 ACT 1 & 2 dress rehearsal with director and lighting designer

Thursday 2 July 2020 Drama rehearsal

Wednesday 15 July 2020 Drama blocking and sound check






3. INSTRUMENTALStudents can be nominated in any of the following categories:

INSTRUMENTAL• symphony orchestra• massed string

orchestra• big band• drumline• solo instrumental

Symphony orchestra and solo instrumentalThe CGEN symphony orchestra features secondary school students (Years 7–12) and provides musical accompaniment to the majority of vocal, dance and feature items in the show. The repertoire is varied, covering a wide range of classical and popular music styles.

Metropolitan students will be required to attend all scheduled rehearsals. A rehearsal schedule for regional students will be developed through negotiation with the

symphony orchestra manager on a case-by-case basis once invitation letters have been issued.

Year 7–12 students who are proficient on the following instruments are invited to nominate:

Flute Clarinet Alto saxophone** Tenor saxophone** Trumpet Violin

Minimum audition level

Level 9–10, Instrumental Music Curriculum (approximately Grade 6–7 AMEB)

Oboe Bass clarinet Bassoon Baritone saxophone** French horn Trombone Bass trombone Tuba Viola Cello Double bass Harp Percussion*

Minimum audition level

Level 8, Instrumental Music Curriculum (approximately Grade 5–6 AMEB)

Please note: Special consideration may be given to students who have not yet achieved the above levels, depending on the level of nominations received.

* Percussionists should be proficient on both tuned and untuned percussion.

** Although saxophones are not usually included in a symphony orchestra, there are opportunities for alto, tenor and baritone saxophone players. Due to the nature of orchestral repertoire, saxophones may not be required to perform in all orchestral numbers and this may be an important consideration for students wishing to nominate.


Category requirements• All auditions must include the students introducing

themselves and a brief introduction of the pieces.

• Students are asked to prepare an audition of two pieces or excerpts in different styles, lasting no more than five minutes in total, and one chromatic scale of the student’s choice that demonstrates their full range.

• An accompanist or CD backing may be used but is not compulsory.

• A student nominating for two or more instruments (e.g. trumpet and bass) must upload separate footage files for each instrument.

• Students nominating for percussion should prepare pieces or excerpts on timpani, snare drum and mallet playing.

• Students nominating for flute are encouraged to include one piccolo solo in addition to their two prepared pieces or excerpts.

• If a student has nominated on trumpet, trombone or percussion and would also like to be considered for the James Morrison Creative Generation Big Band, please indicate upon nomination. Refer to the James Morrison Creative Generation Big Band section for further nomination information.

• Please ensure all audition footage also satisfies the general requirements as outlined on page 4 in this document.

Important noteWhen recording audition footage, please ensure that the filming location is acceptable and that there is no background noise. High-quality recordings are required to ensure panel members can assess the student’s playing level appropriately.

Key timelines for symphony orchestraPlease note: these dates are a guide and schedules may change depending on show and venue requirements. An additional rehearsal to the dates listed may be scheduled depending on repertoire requirements.

Friday 28 February 2020 Nominations due

Wednesday 25 March 2020 Invitations issued

Tuesday 21 April 2020 Symphony orchestra rehearsal 5.30 pm – 7.30 pm

Sunday 26 April 2020 Symphony orchestra tutorials 10 am – 1 pm

Tuesday 28 April 2020 Symphony orchestra rehearsal

5.30 pm – 7.30 pm

Friday 10 July 2020 Symphony orchestra rehearsal, 10 am – 12 pm (contingency only) and lower brass tutorial, 1 pm – 4 pm

Saturday 11 July 2020 Symphony orchestra rehearsal (full day)

Sunday 12 July 2020 Sitzprobe







Massed string orchestraUp to 60 massed string orchestra students will be joined by the symphony orchestra to perform one work as a spectacular feature item in the show.

Massed string students will also participate in the finale item, but will not be required to play their instrument.

Category requirements • Year 5–12 students who perform at IM level 4 standard

(approx. Grade 1 AMEB) and above on violin, viola, cello or double bass are invited to nominate.

• Audition footage is not required.

• Massed string orchestra students are expected to attend three rehearsals scheduled between April and July (regional schools do not need to attend the April/May rehearsals). All rehearsals and performances will be held in Brisbane with the massed string orchestra conductor.

• Supervising teachers are not required for massed string students. CGEN team members will supervise the students at all rehearsals.

Key timelines for massed string orchestraPlease note: these dates are a guide and the schedule may change depending on show and venue requirements.



Thursday 2 April 2020 Rehearsal (Brisbane students) 5.30 pm – 6.30 pm

Wednesday 6 May 2020 Rehearsal (Brisbane students) 5.30 pm – 6.30 pm

Wednesday 24 June 2020 Rehearsal (Brisbane, Gold Coast and Sunshine Coast students) 5.30 pm – 7 pm

Wednesday 15 July 2020 Rehearsal (all students) and sound check




The James Morrison Creative Generation Big Band The big band comprises students in secondary school (Years 7–12) only. The big band features throughout CGEN as a stand-alone and integrated component of the show’s musical accompaniment, and students have the opportunity to workshop and rehearse with professional musicians and performers from across the state in the lead up to CGEN performances.

Big band students may also be invited to perform as featured instrumentalists (solo or ensemble) in other items in the show.

Metropolitan students will be required to attend all scheduled rehearsals. A rehearsal schedule for regional students will be developed through negotiation with the symphony orchestra/big band coordinator on a case-by-case basis once invitation letters have been issued.

Year 7–12 students who are proficient on the following instruments are invited to nominate.

Alto saxophone Tenor saxophone Trumpet

Minimum audition level Level 9, Instrumental Music Curriculum (approximately Grade 6–7 AMEB)

Baritone saxophone Trombone Bass trombone Percussion* Double bass

Minimum audition level Level 8, Instrumental Music Curriculum (approximately Grade 5–6 AMEB)

Please note: Special consideration may be given to students who have not yet achieved the above levels, depending on the level of nominations received.

Drum kit Guitar Piano Bass

Students with excellent skills and reading ability may be selected on these instruments.

* Percussionists should be proficient on both tuned and untuned percussion.


Category requirements• All auditions must include the students introducing

themselves and a brief introduction of the pieces.

• Students are asked to prepare an audition of two pieces or excerpts in different styles, lasting no more than five minutes in total, and one chromatic scale of the student’s choice that demonstrates their full range.

• One item must be a jazz style and demonstrate the student’s ability to improvise.

• An accompanist or CD backing may be used but is not compulsory — this aspect is not assessed.

• A student nominating for two or more instruments (e.g. trumpet and bass) must upload separate audition footage files for each instrument.

• Students nominating for drum kit, piano, guitar or bass do not need to prepare a chromatic scale.

• Please ensure all audition footage also satisfies the general requirements as outlined on page 4 in this document.

Important noteWhen recording audition footage, please ensure that the filming location is acceptable and that there is no background noise. High-quality recordings are required to ensure panel members can assess the student’s playing level appropriately.

Key timelines for big bandPlease note: these dates are a guide and the schedule may change depending on show and venue requirements.



Sunday 26 April 2020 Rehearsal, 1.30 pm – 3.30 pm

Sunday 17 May 2020 Rehearsal, 10 am – 3.30 pm

Sunday 21 June 2020 Rehearsal, 9.30 am – 4 pm

Tuesday 14 July 2020 Sound check






Drumline The drumline will consist of 50–60 student drummers from Years 7–12.

The drumline will use the American marching drumline technique and will be made up of:

• snares

• tenors — quads and quints (trios not included)

• multiple bass drums (pitched bass drums).

The drumline will perform in one main item as well as participating in the finale. Additional items will be pending repertoire selection.

All students are required to submit video audition footage for consideration. Regional students will be judged on their video footage only. Selected metropolitan students will also be required to attend a live audition in Brisbane. Students who are successful from this process will be invited to join the drumline.

After the auditions, students may be offered a position on a different drum. This will be discussed with the student and teacher to ensure a suitable drum is available.

Featured drumlineUp to 16 outstanding student drummers from Years 9–12 will be asked to form the featured drumline and participate in a solo within the drumline item.

Rehearsals Rehearsals will be held between April and July and will be facilitated by a specialist percussion tutor. Featured drumline students are required to attend additional rehearsals to learn a more complex repertoire. Regional students are not required to travel to Brisbane until show week rehearsals commencing Monday 13 July 2020.

Coordinating teachers will be provided with music scores, MP3s and video footage. Students are required to play their music from memory by the June rehearsal. Style and performance elements will be taught during the rehearsals.

Category requirements • Students must nominate their drum type as either

snare, tenor or bass.

– Preference is given to high tension drums, with high tension drum heads, for their clarity and tone.

– It is expected that all performers have the correct sticks and mallets, for example, marching snare drumsticks, tenor sticks, marching bass drum mallets where the size is correct to the drum.

• Audition footage must be submitted for each individual student (not as a group). Footage should be no longer than 90 seconds and include:

– a 30-second piece that includes accented and non-accented notes (to be played with an audible metronome)

– a single stroke roll, double stroke open roll and paradiddle from slow to fast (not to be played with a metronome).

• The student and their drum are to be clearly visible in the footage (not hidden by music stand). The footage should also show the student’s feet and they are required to mark time in the 30-second piece.

• To achieve a good quality video, students may wish to play using a practice pad or record audio via an external microphone/audio interface. Please also ensure audition footage meets the requirements outlined on page 4.

• All performers must supply their own or their school’s marching drums with a carrier. Instrument stands are recommended for rehearsals (snare, tenor or bass drum stands).

• All students and teachers/supervisors are expected to attend rehearsals between April and July in Brisbane (except for regional schools, which are only required to attend the show week rehearsals).

• Drumline students will be required to cover costs for costumes for their performance item/s.

• Students are expected to be able to march and play and be prepared for the physical demands of show week.

Key timelines for drumlinePlease note: these dates are a guide and the schedule may change depending on show and venue requirements.


Friday 28 February 2020 Invitations issued for auditions (metro students only)

Saturday 14 March 2020 Drumline auditions (metro students only)

Friday 20 March 2020 Invitations issued to join drumline (metro and regional)

Saturday 2 May 2020 Rehearsal and techniques workshop

Friday 15 May 2020 Featured Artists’ workshop – featured only

Saturday 16 May 2020 Featured rehearsal

Saturday 30 May 2020 Massed and featured rehearsal

Wednesday 13 June 2020 Massed and featured rehearsal

Saturday 20 June 2020 Featured rehearsal

Saturday 4 July 2020 Featured rehearsal

Saturday 11 July 2020 Massed and featured rehearsal

Tuesday 14 July 2020 Massed and featured rehearsal (metro and regional)






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4. VARIETYStudents can be nominated in any of the following categories:

VARIETY• stand-alone item

• specialty act or skill

A variety item is a stand-alone item, specialty act or skill, and may be either a student-devised or school-based item.

This may include, but is certainly not limited to:

• solo artists (e.g. singer/songwriters, beat boxers, rappers, looping artists, DJs)

• vocal ensembles (e.g. gospel choirs, a cappella groups)

• music groups (e.g. rock bands, string quartets, Fanfare ensembles)

• dance or gymnastics teams (e.g. cheerleading squad, hip hop crew)

• cirque (e.g. aerialists, jugglers, acrobats)

• tricksters (e.g. skateboarders, BMX skills).

Before nominating any variety items, appropriate permissions must be sought by the coordinating teacher if an external consultant has assisted the students or school in any way to create the work.

Students may be from primary or secondary schools, and may be selected for items in the show.

Variety items will be required to rehearse their items at their own locations at a time that suits all parties involved, and will be required to cover costs for a costume for their performance item.

Students may also be called for extra rehearsals with the category coordinator or executive producer/creative director, and these extra commitments will be outlined throughout the process.

In most instances, items are developed by teachers within schools. DoE will not pay for development or rehearsal time.

Invitation and casting will depend on a number of factors, including the requirement for the particular style of performance in the show, the technical capabilities of each performer, the creative concept of each item and its relationship to the whole show, and the final production concept as directed by the executive producer/creative director.

It is possible the final works accepted for performance (e.g. music selection) may be negotiated on a case-by-case basis by the category manager or executive producer/creative director with the students and the coordinating teacher.

If a variety item is not accepted into the show, or the performers are not comfortable performing an alternative selection as an outcome of the negotiations with the executive producer/creative director, students may be invited to participate in another category.

Category requirements• Students are asked to prepare an audition video of no

more than two–four minutes showcasing their prepared item, specialty act or skill.

• Other audition, rehearsal and performance requirements will be considered on a case-by-case basis.

Key timelines for variety items



Wednesday 29 January 2020

Invitations issued

Monday 24 February 2020 Audition (if required)

Monday 23 March 2020 Invitations issued to join the CGEN cast

Friday 3 July – Saturday 4 July 2020

Direction days with executive producer/creative director (if required)







5. PRODUCTIONNominations can be made in the following categories:

PRODUCTION

• student stage crew

• student media crew

• teacher stage crew

Student stage crewStudents interested in being part of the behind-the-scenes action will get an even closer insight into CGEN, and will work closely with teachers and professionals as members of the production set and props team.

Only Year 10–12 students should nominate.

Students will be required at the BCEC for the first time on Tuesday 14 July 2020 through until Saturday 18 July 2020.

All members of the crew work long hours consistent with the technical professionals involved. The environment is highly supportive, and team responsibilities are determined by action through performance tunnels, on the arena and backstage. At times, the pace can be very fast and requires great focus and problem-solving abilities. It is critical all members take direction well and can work as part of a cohesive team.

Category requirements• Support material is to be submitted for each

nomination (except 2019 crew members who are reapplying) and must not exceed four single A4 pages.

• Support material must include any information that clearly outlines all previous production or stage crew experience and training associated with the role.

• Crew who participated in CGEN 2019 are not required to submit support material as their nomination will be considered based on their participation in the 2019 production.

Key timelines for student stage crew



Tuesday 10 March 2020 Invitations issued

Tuesday 14 July 2020 Stage crew information session and venue tour at BCEC

Wednesday 15 July 2020 Sound check and dance blocking rehearsals




Student media crewSecondary ICT, media arts and film, television and new media students are encouraged to nominate to be a part of a media crew that will promote CGEN 2020. Students will work in teams to produce a range of content covering rehearsals and show week to be used on social media.

Content will be produced from February to July and will include short videos clips, photographs and CGEN TV episodes. The students will focus on auditions and rehearsals in the lead up to the show as well as show week, including behind the scenes, final rehearsals and performances.

In addition, content produced may be used for media and marketing purposes on the CGEN website and social media pages.

Nominating students must demonstrate technical and artistic proficiency in a variety of media formats (e.g. content writing/development, editing, photography, social media) and have the ability to express and communicate ideas to an audience.

Individual students or school groups can nominate to participate in the following roles (students may nominate for multiple roles):

• journalist/content writer

• interviewer/presenter

• camera crew

• data wrangler (this role will categorise footage filmed by the camera crew, ready for the editing process)

• film editor

• photographer

• social media assistant (this role will work with the student media crew and a DoE staff member to create social media content that will be posted during show week).

Category requirements• A one-day planning workshop will be held on Saturday

22 February 2020 in Brisbane. It is expected that all students, including those from regional areas, will attend the workshop.

• Students in the media crew must be onsite at the BCEC from Monday 13 July – Saturday 18 July.

• There will be opportunities for students to attend auditions, rehearsals and workshops in the lead up to the show from February to July to develop additional content for use to inform audiences and promote the program. These dates and opportunities will be planned in consultation with media crew coordinating teachers.

• Audition footage and supporting material must be submitted for each student.

• Audition footage and material must support the role the student is nominating for. It may have been completed individually or as a member of a small group. The student’s role in the completion of a group production must be clearly identified in the credits.


• Audition footage and material should be no more than five minutes or five A4 pages in length. Please ensure audition footage meets the requirements as outlined on page 4 of this document.

• Supporting material should include any information that clearly outlines all previous experience and training associated with the role.

Key timelines for media crew


Monday 3 February 2020 Invitations issued


Saturday 22 February 2020 Media crew workshop

February–July 2020 Optional activities including weekend rehearsals

Monday 13 – Tuesday 14 July 2020

Bump-in coverage and briefings





Saturday 25 July 2020 Final content due

Teacher stage crewTeachers interested in being part of the behind-the-scenes action will get an even closer insight into the staging of an arena show, and will work closely with the CGEN team, other teachers and professionals as members of either the production or performance support teams. There are a number of professional development opportunities with CGEN, and a number of teachers take part every year to produce the spectacular event.

All members of the crew work long hours consistent with the technical professionals involved. The environment is highly supportive, and team responsibilities are determined by action through performance tunnels, on the arena and backstage. At times, the pace can be very fast and requires great focus and problem-solving abilities. It is critical all members take direction well and can work as part of a cohesive team.

During show week, teachers will be required at the BCEC up until, and including, the last performance on Saturday night.

Teacher crew will be required at the BCEC for the first time on Tuesday 14 July 2020, through until Saturday 18 July 2020. TRS will be paid to teacher stage crew for the school days that they need to be replaced for while onsite at BCEC (e.g. stage support would be paid Wednesday–Friday).

Stage supportTeachers interested in the roles oriented around the stage will work closely with students and professionals on the production team. Teachers may also be required to mentor student stage crew members.

During the online nomination process, teachers will be required to nominate their preference for one of the following categories.

Props teamWorking with professional show mechanists, the operations manager and student stage crew to ensure all props are ready prior to performance and are moved on and off stage at the appropriate times.

Tunnel teamWorking in conjunction with the show caller, operations manager and backstage team to ensure all performers enter and exit the stage at appropriate times. There are four main entrances to the stage.

Backstage teamWorking in conjunction with the show caller, operations manager and tunnel team to ensure all performers arrive at their tunnel entrances three items prior to their performance time. The backstage managers are located in the dressing rooms, and the role is primarily one of welfare.

Front of house teamWorking in conjunction with the operations manager and front of house manager to ensure all performers, teachers, supervisors and crew arrive and depart the BCEC safely through our registration process. This could also include a variety of tasks such as assisting with costumes, catering and ticketing.

Category supportTeachers interested in the roles related to the CGEN performance categories will work closely with students, teachers and professionals, undertaking tasks such as project management, supervision, pastoral care of the students or arena direction (e.g. working with the dance manager as part of the dance team).

During the nomination process, teachers will be required to nominate their preference for one of the following categories.

VocalistAssisting the featured and backing vocalist coordinator, and supervising students during the BCEC rehearsals and performances. Vocalist support crew may also be required to attend additional rehearsals prior to show week.



ChoirAssisting the choir coordinator and choir director during show week rehearsals and performances by managing either the massed choirs or core and central choir. Choir support crew may also be required to attend additional rehearsals prior to show week.

DanceAssisting the dance coordinator, executive producer/creative director and choreographers during the BCEC rehearsals and performances. Dance support crew may also be required to attend additional rehearsals prior to show week.

Symphony orchestra and big bandAssisting the symphony orchestra and big band coordinator during the BCEC rehearsals and performances. Symphony orchestra and big band support crew may also be required to attend additional rehearsals prior to show week.

DrumlineAssisting the drumline coordinator and drumline leader during show week rehearsals and performances.

Massed string orchestraAssisting the massed string orchestra coordinator and conductor during show week rehearsals and performances.

Media crewAssisting the media crew coordinator during show week.

Category requirements• Support material is to be submitted for each

nomination (except 2019 teacher stage crew members who are reapplying) and must not exceed four single A4 pages.

• Support material must include any information that clearly outlines all previous production or stage crew experience and training associated with the role.

• Teacher crew who participated in CGEN 2019 are not required to submit support material as their nomination will be considered based on their participation in the 2019 production.

Key timelines for teacher stage crew


Tuesday 10 March 2020 Invitations issued

Tuesday 14 July 2020 Stage crew information session and venue tour at BCEC






Frequently asked questions

1. Who should nominate a student?Nominations must be made by a registered DoE state school teacher. One teacher from each school should be allocated as the coordinating teacher during the nomination process. This coordinating teacher must register the school using the nomination website. Refer to fact sheet 3 for further information.

Part of the role of the coordinating teacher is to receive and distribute all information pertaining to the school, parents/guardians and students throughout the audition period, rehearsals and show week. The coordinating teacher may also be required at rehearsals and backstage during show week.

TRS is not paid to coordinating teachers; however, each school will be offered two complimentary teacher tickets to the matinee show on Friday 17 July 2020 at the BCEC. More information regarding the role of the coordinating teacher may be found in fact sheet 1, which outlines all expectations of those teachers wishing to support the students participating in CGEN.

2. When do nominations close?Coordinating teachers must visit the CGEN nomination website and enter all information requested by:

• Friday 13 December 2019 — nominations close for all categories except instrumental. Audition footage/supporting material is also required on this date.

• Friday 7 February 2020 — nominations close for students entering Year 7 or students at a new school in 2020 (except instrumental categories). Audition footage/supporting material is also required on this date for Year 7 students and students at a new school.

• Friday 21 February 2020 — nominations close for all instrumental categories. Audition footage is also required on this date.

3. What involvement do the staff at the student’s school need to have?

The nomination process ensures that key staff are aware of their students’ participation in the program.

The coordinating teacher is responsible for entering the nomination information and for being the point of contact for the CGEN team, but the principal of the school where the student is enrolled must endorse and approve each nomination.

The relevant principal may be contacted if the CGEN team has any concerns regarding students, teachers or principal-approved supervisors at any time throughout the program.

The coordinating teacher is required to assign supervisors to assist at auditions, rehearsals and performances

(if required), and seek principal approval for each supervisor’s level of commitment. The coordinating teacher may also choose to take on the role of supervisor.

Further information is available in fact sheet 1 in this document.

4. When is the school not required to send supervisors for their students?

Officers of DoE or CGEN contractors employed by the department may supervise students during all rehearsals for featured and backing vocalists, symphony orchestra, big band, drama, featured dance and student media crew. All other categories require a teacher or a supervisor to attend all rehearsals.

Show week supervisors are also provided within the BCEC for featured and backing vocalists, symphony orchestra, big band, massed strings, drama, student media crew, student stage crew and the CGEN featured dance company. These supervisors are not responsible for students before they enter or after they exit the BCEC. All other categories require a teacher or a supervisor to attend all show week rehearsals and performances.

Explicit information about category-specific supervision arrangements will be communicated in invitation letters.

5. Is every student nominated individually?

The coordinating teacher may nominate students individually or in groups via a bulk upload feature.

Depending on which category the student has been nominated for, students may be auditioned as individuals or as part of a group by experienced and respected artists, tutors and mentors.

Where a formal audition has taken place, feedback is not always given to each student individually.

The panel’s decision is final, and is always in the best interest of the student in line with the creative vision of the show, developed by the executive producer/creative director.

For more information regarding the auditions and selection process, please read the sections related to each category in this document.

6. How are the student stage crew, teacher stage crew and media crew selected?

The coordinator of the crews considers each nomination based on numbers required, skills level, past experience in similar arts activities, and suitability for the role.

TRS may be funded for members of the teacher stage crew only.



7. How are the students cast and positioned in each item of the show?

Each year, the show is coordinated by the executive producer/creative director in collaboration with the CGEN team.

Students are allocated to their item based on a number of criteria, including technique, age, height, best-fit, skill level, ‘look’ of the item, and appropriateness of that student for the item as decided by the executive producer/creative director.

Choir students are seated according to voice type and total numbers of students in a school group, in addition to requests specifically made by the choir director in terms of performance skills and understanding of the intent of each song.

8. Are there any items participants are automatically required to perform in?

Every performer is automatically cast in the finale and must perform as part of the whole cast (excluding student, teacher and media crews).

If a student is selected as a featured performer and they are from a school that has been accepted as part of a regional item (e.g. ‘dancers representing the Gold Coast’), then that student must also perform as part of the regional item as a representative of their school.

9. Will the student always be cast into an item, or can they perform something they already have prepared?

Coordinating teachers are encouraged to nominate items that are ready for performance. Items could include primary and secondary dance crews, stage bands or rock bands, beat boxers, solo musicians, percussion ensembles, string quartets, chamber ensembles, and even those variety acts not usually expected in performing arts activities (e.g. skateboarders, aerialists, jugglers and BMX tricksters).

10. What commitment do parents/guardians need to make to the program?

Before nominating any student, it is a requirement that coordinating teachers discuss with parents/guardians factors relating to costs, participation level, rehearsal and show week attendance, communication pathways, costume requirements, participant responsibilities, school responsibilities and travel arrangements.

11. What is the definition of regional?Schools are considered regional if they are more than a two-hour drive from Brisbane. Students from the Sunshine Coast, Moreton Bay, Gold Coast, Logan, Redlands, Ipswich, Somerset (south of Toogoolawah only) and Scenic Rim council regions are considered metropolitan, and therefore should attend all scheduled rehearsals.

Teaching material is made available for regional students to enable rehearsals to run at a time and place suitable for students and teachers.

For more information about rehearsal commitments, please read the sections related to each category in this nomination guideline or contact the category manager.

More information regarding the expectations and level of commitment of students and parents/guardians may be found in fact sheet 2 on page 29 of this document.

12. How will news and information be shared by the CGEN team?

Parents/guardians should be reminded to contact their CGEN coordinating teacher at their school in the first instance. The CGEN team will not be aware of individual circumstances for each student, or organisational details for each school, and therefore may not be able to give appropriate advice.

Information about CGEN is made freely available in the following formats:

• a newsletter-style email, which will be sent to coordinating teachers on a fortnightly basis (this may include amendments or updates)

• the CGEN Participant Gateway

• the CGEN Team App (www.cgen2020.teamapp.com)

• the CGEN website (www.qld.gov.au/creativegeneration), which is updated as news and information comes to hand

• show week books, including all details for the BCEC, which are forwarded to coordinating teachers in May.

Coordinating teachers are encouraged to collect and forward (with permission) student and parent/guardian contact emails to the CGEN operations manager, who will add these to any CGEN mailing lists.

All information in this guideline is correct at the time of printing. Amendments to key information will be communicated in a timely manner to the coordinating teacher.


13. Will the key timelines change?The dates listed in this nomination guideline are correct at the time of printing. There may be changes to the schedules, but where possible, all disruptions or cancellations will be kept to a minimum. All amendments to schedules will be communicated to coordinating teachers.

14. Who organises and pays for travel, accommodation and associated costs of participation?

The DoE is unable to provide funds to support any student’s involvement in CGEN.

It is the responsibility of each school, at the discretion of the principal, to assist invited students with, but not necessarily pay for, appropriate travel, accommodation and associated arrangements related to their participation in the program.

We strongly encourage schools to coordinate community fundraising activities to support student participation in accordance with information available at https://intranet.qed.qld.gov.au/Services/CommunicationMarketing/Pages/Sponsorship.aspx

Where travel, accommodation and associated bookings have been made for students and support personnel to attend auditions, castings, workshops and performances (e.g. flights and hotel stays), it is highly recommended insurance be purchased.

15. What are the likely costs to be involved?

There is no cost to nominate for CGEN 2020.

Wherever applicable, costs for factors including, but not limited to, costumes, associated travel and accommodation bookings, the provision of props/gear and general involvement in the program are to be met by participants. All effort is made to keep costs to a minimum.

The DoE cannot be held liable for any costs associated with any disruption to, amendment or cancellation of any element of the program or a student’s planned participation in the program.

16. Where do I find nomination database assistance?

Fact sheet 3 outlines the process for completing the online nomination for all categories. All fact sheets can be found on the CGEN Participant Gateway, CGEN website or in this document.

For assistance with the database, contact the relevant CGEN category coordinator.

17. What other information should I read before nominating any students?

Please ensure the coordinating teacher, other supporting teachers, the students, the parents/guardians and principal of the school where the students are enrolled have read and understood the information in:

• Fact sheet 1 — Role of the coordinating teacher and supervisor

• Fact sheet 2 — Participant responsibilities

• Fact sheet 3 — How to nominate.

The fact sheets can be found in this document or on the CGEN Participant Gateway and CGEN website.

18. What costumes will be required to participate in CGEN 2020?

Students will be required to purchase, borrow, hire or make their costumes for CGEN; however, every effort is made to keep hire or purchase costs to a minimum.

CGEN t-shirtsEach participating student is provided with a complimentary CGEN performers t-shirt. The t-shirt may form part of the costume list. Coordinating teachers will be notified of all costume requirements separately. A size guide, using a half chest measurement, is below. Teachers will be required to order t-shirts online between 30 March and 30 April 2020.

Children Half chest

4 (35 cm)

6 (37.5 cm)

8 (40 cm)

10 (42.5 cm)

12 (45 cm)

14 (47.5 cm)

16 (50 cm)

Adults Half chest

XS (50.5 cm)

S (53 cm)

M (55.5 cm)

L (58 cm)

XL (60.5 cm)

2XL (63 cm)

3XL (65.5 cm)

Choir performance shirtsStudents and teachers/supervisors performing with the choir are required to wear a CGEN white performance shirt. Shirts will be available to purchase for $25.00 each, including GST. If students have their choir shirts from previous years, they may be re-used if they are still in a presentable condition. A size guide, using a half chest measurement, is below. Teachers will be required to order choir performance shirts online between 30 March and 30 April 2020.

ChildrenHalf chest

4 (40 cm)

6 (43 cm)

8 (46 cm)

10 (49 cm)

12 (52 cm)

14 (55 cm)

AdultsHalf chest

S (59 cm)

M (61 cm)

L (63.5 cm)

XL (66 cm)

2XL (69.5 cm)

3XL (72.5 cm)

4XL (75.5 cm)



https://intranet.qed.qld.gov.au/Services/CommunicationMarketing/Pages/Sponsorship.aspx



Fact sheet 1 — Role of the coordinating teacher and supervisor

Who is the coordinating teacher? The teacher entering the nomination for individual students or student groups to participate in CGEN 2020 should consider themselves the coordinating teacher.

The role and responsibilities of the coordinating teacher are to:

• ensure students and their parents/guardians read and understand the participants’ responsibilities (fact sheet 2), the level of commitment required to participate in their specific CGEN category, and all ongoing requirements of the program to ensure all participants are fully prepared at all times

• ensure the principal is aware and approves the nomination/s from the school and understands the level of commitment required by all participants (students and coordinating teachers)

• obtain and hold signed CGEN 2020 project consent forms and Network 10 release forms for each nominating student and hold (or distribute to principal-approved supervisors) medical and emergency contact information for each participating student

• submit all student nominations and the audition footage (if required) via the CGEN nomination website

• assign supervisors to assist at auditions, rehearsals and performances (if required) and seek principal approval for each supervisor’s level of commitment. The coordinating teacher may also choose to take on the role of supervisor (see ‘Who is the supervisor?’ below)

• adhere to the Student Protection Policy in conjunction with the state government’s Code of Conduct and each school’s individual Code of Behaviour, which will detail particular strategies to promote appropriate behaviour, as well as consequences for unacceptable behaviour, during all CGEN commitments

• liaise with the CGEN team and relay all information regarding auditions, rehearsals and performances to participating students, parents/guardians and supervisors

• ensure participating students meet all audition, rehearsal and performance commitments for CGEN

• rehearse in schools the set items taught at rehearsals (choir, dance, massed strings and drumline)

• ensure all participants understand that if they contravene any element of the program or its requirements they risk exclusion from the show

• notify the CGEN team if staff or students have any allergies or require any of the following special arrangements*:

– sign language interpreters– alternative formats for printed material (e.g. large

print, disk, Braille)– physical access requirements (e.g. accessible car

parking).* Please note that students requiring additional support are required to have a supervisor provided by the school at all massed rehearsals to meet the needs of the student and support their involvement. If students are in featured categories where supervisors are not required, additional support may be able to be provided by the department.

Who is the supervisor?A supervisor is a responsible adult (parent or guardian), teacher aide or teacher who has been assigned by the coordinating teacher and approved by the principal to assist at auditions, rehearsals and performances.

The role and responsibilities of the supervisor are to:

• adhere to the Student Protection Policy in conjunction with the state government’s Code of Conduct and each school’s individual Code of Behaviour, which will detail particular strategies to promote appropriate behaviour, as well as consequences for unacceptable behaviour, during all CGEN commitments

• liaise with the coordinating teacher on a regular basis to ensure each person has the most current information, including medical and emergency contact details for all students in their care, plus venue and timetable schedules

• take responsibility for the care of students to and from, and at times during, all scheduled auditions, rehearsals and performances, including breaks

• ensure all participants are cooperative, self-disciplined and willing to follow direction from all coordinating teachers and members of the CGEN team, including directors, category managers, tutors, choreographers and stage crew.

In some situations, officers of the DoE or CGEN contractors employed by the department may supervise students. Further information about this will be communicated in category-specific invitations issued by each category manager.


Behaviour The DoE has a zero tolerance for inappropriate action or behaviour.

If behaviour of this nature is observed or reported during the CGEN program, CGEN staff must be informed immediately. The department will take any allegations seriously, and reports of illegal conduct will be referred directly to the Queensland Police Service.

Any complaint related to bullying of others, harassment of any nature, or vilification/discrimination for any reason will be responded to and managed immediately. If an individual is found to be associated with or involved in any behaviour of this nature, they will be excluded from the program.

Teachers, contractors or anyone who works in any other capacity for the department should be aware that the Code of Conduct for the Queensland Public Service and the department’s Standard of Practice apply at all times when they are performing official duties, including working outside their standard hours. In addition, they should be aware that while the Code does not cover misconduct in a private capacity, under the Public Service Act 2008, inappropriate or improper conduct in a private capacity that reflects seriously and adversely on the public service may be subject to disciplinary action.



Fact sheet 2 — Participant responsibilitiesParticipants are to:

• participate in CGEN 2020 on the basis of full commitment. It is expected that all scheduled auditions, rehearsals and performances will be attended and that students will follow their school’s Code of Behaviour during all of these commitments or risk exclusion from the program

• be cooperative, self-disciplined and willing to follow directions from all coordinating teachers, supervisors and all members of the CGEN teams, including directors, category managers, tutors, choreographers and stage crew

• demonstrate respect and support for fellow participants, including respect for their personal belongings and all equipment, including venues. Students may be required to pay for any expenses that arise as a result of careless or reckless behaviour

• be punctual for all sessions. All participants should arrive fully prepared for scheduled auditions, rehearsals and performances

• sign-in on arrival for all CGEN commitments

• remain within the perimeter of the venue (including the immediate grounds) for the duration of the commitment. Under no circumstances will students be permitted to leave the perimeter of the venue (and grounds) at any time without permission from the category manager and without a supervisor, coordinating teacher, principal or parent/guardian

• advise a supervisor if unwell or injured when the symptoms first occur. Parents/guardians or coordinating teachers will be required to assess the situation and take appropriate action

• be responsible for their own belongings. Do not bring valuables to auditions, rehearsals and performances

• bring adequate food and water to auditions, rehearsals and performances

• turn off mobile phones during auditions, rehearsals and performances

• hire, borrow, purchase or make costumes. Costume costs are to be met by students and all effort is made to keep these costs to a minimum

• have read and understood all program terms and conditions available on the CGEN websites.


Fact sheet 3 — How to nominateThe CGEN nomination website is available at:


One teacher from each school should be allocated as the coordinating teacher during the nomination process. This coordinating teacher must register the school using the nomination website.

If other teachers at the school wish to access the nomination website, they must login using the coordinating teacher’s email address and password. It is suggested that the coordinating teacher use their departmental email address and create a generic password that can be shared with other teachers within their school. Additional teacher contact information can be entered during the nomination process.

There are four steps for each nomination. All information is to be supplied via the https://e-awards.com.au/2020/cgenonstage/newentry/index.php website:

1. provide school details

2. provide coordinating teacher/supervisor details

3. provide nomination details

4. upload audition footage/supporting material.

1. Can students or parents complete the online nomination form themselves?

No, only registered teachers of the DoE are permitted to nominate students.

2. What will I be asked to acknowledge when submitting the nomination?

• The school principal where the student is enrolled has endorsed the nomination.

• All students nominating for a place in the program have returned to the school a completed (unamended) CGEN 2020 project consent form and a completed (unamended) Network 10 release form. If unamended forms are not returned, students are not able to participate in the program.

• Nomination and participation fact sheets 1 and 2 have been distributed and understood by all relevant personnel supporting the students’ participation in the program.

• Parents/guardians and students understand the entire program, and the expectations and level of commitment required.

• All school team members supporting the students’ participation in the program understand the expectations and level of commitment required.

• All students (and parents/guardians of those students)

understand the DoE is collecting personal information, and will handle this material in accordance with the Information Privacy Act 2009 and the Education (General Provisions) Act 2006.

• You have read, understood and agreed to the terms and conditions of the program.

3. What information will I need to know when submitting the nomination?

• School name

• Is the school part of a cluster? (A cluster is a group of schools combining to form one nomination)

• CGEN coordinating teacher name, email and mobile number

• Teacher name, email and mobile number for up to three additional CGEN contact teachers

• Nomination category

• Individual student or group name (student categories)

• Individual teacher name (teacher stage crew categories)

• Year level of student/s in 2020

• Number of male and female students

• Number of students identifying as Indigenous (Aboriginal or Torres Strait Islander)

• Total number of students

To assist teachers to collect student information, students should complete an expression of interest form available in this document or on the CGEN Participant Gateway and CGEN website.

In addition to the above information, the following details are required for specific categories.

VOCAL Featured or backing vocalist• Was the nominee a featured or backing vocalist in

2019?

• Can the student read music?

• Voice type?

• Student contact information including:

– home phone number– student mobile number– student email address– parent/guardian email– parent/guardian mobile number

• The student’s previous choral or vocal ensemble experience (if any)

• Has the student also been nominated for core, central or massed choir in 2020?

Core, central and massed choir• Voice type (e.g. soprano, alto, tenor or bass)







DANCE and DRAMAMassed dance• Costume t-shirt size

– Child 4– Child 6– Child 8– Child 10– Child 12– Child 14– Child 16

– Adult 6– Adult 8 or XS– Adult 10 or S– Adult 12 or M– Adult 14 or L– Adult 16 or XL– Adult 18 or 2XL– Adult 20 or 3XL– Adult 22 or 4XL

• Trouser size


– Female 6– Female 8– Female 10– Female 12– Female 14– Female 16– Female 18– Female 20– Female 22

– Male 77 or XS– Male 82 or S– Male 87 or M– Male 92 or L– Male 97 or XL– Male 102 or 2XL– Male 107 or 3XL– Male 112 or 4XL

Featured/soloist dance• Student contact information including:


• Measurements (cm):

– height – chest circumference – waist circumference – hip circumference – shoulder to wrist length– hip to floor length

• Costume t-shirt size



• Trouser size




Drama• Student contact information including:


• Costume t-shirt size



• Trouser size





INSTRUMENTALSymphony orchestra or big bandExtensive instrument and examination grade information is required to complete the nomination process for symphony orchestra and big band students. An expression of interest form is available in this document or on the CGEN Participant Gateway and CGEN website.

Massed string orchestra• Instrument type (violin, viola, cello or double bass)

• Describe the general standard of the student

Solo instrumental• Student contact information including:


• Instrument name

• Level completed, examining institution, result and exam year

Drumline• Drum type (snare, tenors (quads and quints), bass)

• Can the student read music?

• What is the student’s AMEB, Trinity, Rockschool or similar level?

• A short paragraph describing the student’s experience and training

VARIETYStandalone item, specialty act or skill:

• type/description of item/skill (e.g. rock band, hip hop dance crew, acrobat)

• Is the person who created the item a teacher, student or consultant?

• name of the person who created the item

• contact person first name

• contact person surname

• contact person mobile

• contact person email

PRODUCTIONStudent stage crew• Was the nominee a member of the student stage crew

in 2019?


– home phone number– student mobile number– student email address

– parent/guardian email– parent/guardian mobile number

• Teacher’s recommendation — a short paragraph explaining why the student is a suitable nominee for the stage crew

Media crew• Role preference (e.g. camera crew, interviewer/

presenter, film editor)



Teacher crew• Was the nominee a member of the teacher stage crew in

2019?

• Contact information including:

– home phone number– mobile number– email address

• A paragraph on why the teacher would like to be involved in 2020

• Role preference:

– props team– tunnel team – backstage team– front of house team– vocalist support– choir support– dance support– drumline support– media crew support– massed string orchestra support– symphony orchestra/big band support

4. Further hints for completing the CGEN nomination process

• Unless a field is labelled optional, it is a compulsory field. You will not be able to continue submitting the nomination until all compulsory fields are filled with data.

• If there is no data to place in that field (e.g. no basses in your choir) then please enter 0 (zero).

If you find an option you require for your nomination isn’t available in a drop down menu, please contact the CGEN team via email as we may be able to add an additional field.



5. Can I view my nominations once I have submitted them?

Yes, you can view your nominations using the following steps:

• Login to the https://e-awards.com.au/2020/cgenonstage/newentry/index.php website.

• At the top of the screen select NOMINATIONS, then MY NOMINATIONS.

• If you would like to download an electronic copy of your nominations, use these additional steps:

– Tick the checkboxes next to the nominations you wish to download.

– Select DOWNLOAD.

6. Can I edit my nomination once it’s been submitted?

Yes, once your nomination has been submitted you may edit it, if required, until nominations close by using the following steps:

• Login to the https://e-awards.com.au/2020/cgenonstage/newentry/index.php website.

• At the top of the screen select NOMINATIONS, then MY NOMINATIONS.

• Click on the nomination you wish to edit or delete.

• Edit the data as required and SAVE.

7. Tips for maximising your ability to upload audition footage and support material

1. The size of files for audition footage should not exceed 50 MB.

2. Do not leave uploading audition footage to the last nomination day as excessive use of the system will incur delays.

3. If uploading files from a shared network (e.g. school), access the system out of hours when internet traffic will be reduced.

4. Ensure you keep to the time limit set for each nomination category. Excessive footage will not be viewed and will increase the file size.

5. You should convert your movie file into a more compressed format (reduced file size).

7. Accepted file formats are doc, docx, pdf, gif, jpeg, jpg, png, m4v, mov, mp4, mpeg, mpeg4, mpg and wmv.

8. Clearly label each audition and support material with student name, school and category (e.g. JaneSmithFVCGENSHS).

Note: when recording audition footage, please ensure that the filming location is acceptable and that there is no background noise.






Student expression of interest formStudents are encouraged to complete this form as an expression of interest to nominate for Creative Generation – State Schools Onstage 2020. Please complete this form including all signatures and return it to your coordinating teacher. You must also return a completed (unamended) CGEN 2020 project consent form and completed (unamended) Network 10 release form before your nomination will be processed.

Refer to the nomination guidelines for all category information, including costume size guides.

Audition footage is also required for featured vocalists, backing vocalists, core choir, central choir, regional massed dancers, soloist dancers, symphony orchestra, solo instrumentalists, big band, drama, variety items, drumline and media crew. Support material is required for drama, media crew and student crew.

First name

Surname

Group name (if applicable)

School

Gender ¨ male ¨ female Year level in 2020

Do you identify as Aboriginal or Torres Strait Islander?

CGEN/MOST t-shirt size Teachers to order online between 30 March and 30 April 2020

Home postal address

Student mobile number

Student email address

Parent/guardian email

Parent/guardian mobile number

Which category do you wish to nominate for?

¨ Featured vocalist ¨ Backing vocalist¨ Core choir ¨ Central choir ¨ Massed choir¨ Drama ¨ Featured dance ¨ Soloist dancer¨ Massed dance ¨ Drumline ¨ Variety item¨ Massed string orchestra ¨ Symphony orchestra ¨ Solo instrumentalist¨ Big band ¨ Media crew¨ Student stage crew ¨ MOST

If you particpated in CGEN 2019, which category were you in?

.......................................................................................................................Describe your previous experience and training as relevant to your nomination category.

.......................................................................................................................

.......................................................................................................................

.......................................................................................................................Please complete all of the additional information below for the relevant nomination category. Featured and backing vocalist

Voice type (soprano, alto, tenor or bass)

Can you read music? (yes/no)

Core, central and massed choir

Voice type (soprano, alto, tenor or bass)

Choir performance shirt size Teachers to order online between 30 March and 30 April 2020

Featured dance and soloist dancerPreferred dance styles (clasical ballet, contemporary, hip hop, jazz, pointe, tap, theatrical)

.......................................................................................................................Height (cm) .......................................Chest circumference (cm) ........................

Waist circumference (cm) ..................Hip circumference (cm) ...........................

Shoulder to wrist length (cm) .............Hip to floor length (cm) ...........................

Dance t-shirt size ..............................Trouser size ............................................

Drama

No further information required on this form.

Massed dance

Dance t-shirt size

Trouser size

Featured and massed drumline

Can you read music? (yes/no)

Drum type (snare, tenors or bass)

AMEB, Trinity or Rockschool level?

Does the nominating student/school have their own drum for all rehearsals and performances? (yes/no)

Variety item

Description of the item

Name of the person who created the item?

Was the person a teacher, consultant or student?

Number of students in the item

Equipment required for the item

.......................................................................................................................

Massed string orchestra

Massed string orchestra instrument (violin, viola, cello or double bass)

General standard of playing

.......................................................................................................................

Symphony orchestra/big band/MOST/solo instrumentalist

Instrument 1 name ............................................................................................

Instrument type (strings, woodwind, brass, percussion) ....................................

Level completed ...............................................................................................

Examining institution .........................................................Result ....................

Exam year ................................Current level ....................................................

Instrument 2 name ...........................................................................................


Level completed ...............................................................................................



Instrument 3 name ...........................................................................................


Level completed ...............................................................................................



Media crewDo you wish to be a journalist/content writer, interviewer/presenter, camera crew, data wrangler, film editor, photographer or social media assistant?

.......................................................................................................................

Student stage crew

Teacher recommendation

.......................................................................................................................

.......................................................................................................................

.......................................................................................................................

Privacy statementAll students (and parents/guardians of those students) understand the Department of Education is collecting personal information, and will handle this material in accordance with the Information Privacy Act 2009 and the Education (General Provisions) Act 2006. The information will only be accessed by authorised employees within the department. Your information will not be given to any other person or agency unless you have provided permission or we are required by law. For further information see https://qed.qld.gov.au/about-us/rti.

The information above is correct and I support this nomination. The CGEN 2020 project consent form and Network Ten release form have also been signed and returned to the coordinating teacher.

Student’s signature Date

Parent/guardian’s signature Date


21 October 2019

Dear Parent/carer/individual Introduction to the Project Consent Form (attached) for Creative Generation - State Schools Onstage (CGEN) 2020 This letter is to inform you about how the Department of Education (department) will use, record and disclose your or your child’s personal information and material. It outlines:

what information we record; and

where and how we will use the materials.

Examples of personal information, which may be used and disclosed (subject to consent), include part of a person’s name, image/photograph, voice/video recording or year level.

Materials that are created by you or your child, whether as an individual or part of a team, may be replicated in full or modified for purpose. This includes copyright material, including written, artistic or musical works, video or sound recording created in connection with the project.

Personal information may include identifying each person who contributed to the creation. The material and personal information may also represent Indigenous knowledge or culture.

Purpose of the consent This Project Consent Form relates to Creative Generation - State Schools Onstage (CGEN) 2020.

CGEN is Queensland’s largest, annual, youth performing arts program, providing students with exposure to the industry through auditions, workshops and rehearsal opportunities from February to July, culminating in four performances.

Please be aware that all nominations for the CGEN program must be endorsed by the school’s principal and students must have completed and returned to the school an unamended CGEN 2020 project consent form and unamended Network 10 release form. If forms are not returned, students will not be able to participate in the program. This is due to CGEN being broadcast on national television and promoted state-wide in Queensland through our media partners.

It is the department’s usual practice to take photographs or record images and occasionally to publish limited personal information and materials for the purpose of promoting Queensland education.

To achieve this purpose the department may use newsletters, its website, traditional media, social media or other new media as listed in the ‘Media Sources’ section below. The department may also use images on a range of materials including (but not limited to) advertising, marketing materials, presentations and publications.

Because of this, the Project Consent Form provides consent for personal information and a licence for materials to be published online or in other public forums.

The department holds images in its Digital Asset Management Library and these may be used by the Queensland Government to promote a range of initiatives.


The department needs to receive consent in writing before it uses or discloses an individual’s personal information or materials in a public forum. The attached form is a record of the consent provided.

Voluntary It is your choice whether to give consent.

Consent may be withdrawn

Consent may be withdrawn at any time by you.

If you wish to withdraw consent please notify the departmental contact in writing (whether by email or letter). The department will confirm the receipt of your request if you provide an address.

The department will endeavour to take down content that is in its direct control; however, published information and materials cannot be deleted and the department is under no obligation to communicate changes to consent with other entities/ third parties.

Due to the nature of the internet and social media (which distributes and copies information), it may not be possible for all copies of information (including images and materials), to be deleted or restricted from use once published.

Media sources used

The department will publish images and materials on a range of social media, websites and traditional media sources subject to your consent. Please see the following webpage for a full list of sources where the project may be published.

https://education.qld.gov.au/parents-and-carers/parent-participation/useimages-recordings

Duration The consent is ongoing unless you decide to withdraw your consent.

Who to contact If you have any questions or wish to withdraw consent please contact Laura Waldron.

Please retain this letter for your records and return the signed consent form.

Operations Manager, Creative Generation - State Schools Onstage

Strategic Communication and Engagement

Department of Education

Email: [email protected]

Phone: 07 3328 6630

Uncontrolled copy. Refer to the Department of Education Policy and Procedure Register at http://ppr.qed.qld.gov.au/ to ensure you have the most current version of this document.


Project Consent Form Creative Generation - State Schools Onstage 2020

IDENTIFY THE PERSON TO WHOM THE CONSENT RELATES (including individuals) Parent/carer to complete for students under 18. Independent students may complete on their own behalf and if under 18 a witness is required. Otherwise, the consenter is to complete.

Full name: .................................................................................................................................................. Date of birth: ..............................................

PERSONAL INFORMATION AND MATERIALS COVERED BY THIS CONSENT FORM (a) Personal information that may identify the person in section 1:

No name First Name Full Name Image/photograph School Name Recording (voices and/or video) Year level

(b) Materials created by the person in section 1: Sound recording Artistic work Written work Video or image Software Music score Dramatic work

APPROVED PURPOSE AND TIMELINE FOR CONSENT If consent is given in section 4 of the form below: The personal information and materials (as detailed in section 2) will be recorded, used and/or disclosed (published) by

the school, Department of Education (DoE) and the Queensland Government for the following purposes (the approved purpose): - any activities engaged in during the course of the project, as described in the attached letter, or purposes of public

relations, promotion, advertising, recruitment advertising, presentations, publications, displays, media, promotional, marketing and communication materials and commercial activities concerning the Project. Rehearsal footage and images will also be published on the CGEN Team App and CGEN Participant Gateway for student learning purposes. These password protected platforms are tools for communication between the CGEN team and pre-approved students, parents and teachers involved in the program. The Department may use footage and images captured at rehearsals, workshops and performances in content shared via the applications. The applications do not permit users to download shared content, however third party applications may be used to overcome the Department's settings .

The personal information and materials (as detailed in section 2) will be disclosed (published) for the approved purpose via social media, online or in printed or other forms of media as set out at https://education.qld.gov.au/parents-and-carers/parent-participation/use-images-recordings, including: any purpose, commercial or otherwise, required by operators of the websites as a condition of uploading the personal information or materials; and transfer of the personal information outside of Australia in the course of the operation of the website.

Consent is ongoing unless it is withdrawn as outlined in the attached letter.

CONSENT AND AGREEMENT To record the consent please sign the top of the following page

CONSENTER – for the person giving consent I am (tick as applies):

parent/carer of the identified person in section 1

the identified person in section 1 (if an individual, independent student, teacher or volunteer)

recognised representative for the Indigenous knowledge or culture expressed by the materials I have read the explanatory letter, or it has been read to me. I have had the opportunity to ask questions about it and any questions that I have asked have been answered to my satisfaction. By signing below, I consent to DoE recording, using and/ or disclosing (publishing) the personal information and materials identified in section 2 for the approved purpose as detailed in section 3. I acknowledge that I will not be paid for giving this consent nor will a payment be made for the use of personal information or material. By signing, I also agree that this Project Consent Form is a legally binding and enforceable agreement between the consenter, the department and the State. For the benefit of having the materials (detailed in section 2) promoted as DoE may determine, I grant a licence for such materials for this purpose. I acknowledge I remain responsible to promptly notify DoE of any third party intellectual property incorporated into the licensed materials. I accept that attribution of the identified person, in section 1 as an author or performer of the licensed, materials may not occur. I accept that the materials licensed may be blended with other materials and the licensed materials may not be reproduced in their entirety.


Project Consent Form Creative Generation - State Schools Onstage 2020

Print name of student ..............................................................................................................................

Print name of individual/consenter ........................................................................................................... Signature or mark of individual/consenter ................................................................................................ Date ...................................................

Signature or mark of student (if an independent student) ......................................................................... Date ...................................................

SPECIAL CIRCUMSTANCES In many circumstances only the above signatures are necessary. However there may be special circumstances that could apply. Examples include where the form is required to be read out (whether in English or in an alternative language or dialect). Another occasion may be where the consenter is an independent student and under 18.

WITNESS – for consent from an independent student or where the explanatory letter and Project Consent Form were read.

I have witnessed the signature of an independent student, or that the accurate reading of the explanatory letter and the Project Consent Form was completed in accordance with the instruction of the potential consenter. The individual has had the opportunity to ask questions. I confirm that the individual has given consent freely and I understand the person understood the implications. Print name of witness ......................................................................................................................................... Signature of witness ............................................................................................................................................ Date ..........................................................

Statement by the person taking consent – when it is read I have accurately read out the explanatory letter and Project Consent Form to the potential consenter, and to the best of my ability made sure that the person understands that the following will be done: 1. the identified materials will be used in accordance with the Project Consent Form 2. reference to the identified person will be in the manner consented 3. in accordance with procedures DoE will cease using the identified materials from the date DoE receives a written withdrawal of consent. I confirm that the person was given an opportunity to ask questions about the explanatory letter and Project Consent Form, and all the questions asked by the consenter have been answered correctly and to the best of my ability. I confirm that the individual has not been coerced into giving consent, and the consent has been given freely and voluntarily.

A copy of the explanatory letter has been provided to the consenter.

Print name and role of person taking the consent .............................................................................................. Signature of person taking the consent ............................................................................................................. Date ..........................................................

Privacy Notice The Department of Education (DoE) is collecting your personal information on this form in order to obtain consent for the use and disclosure of the individual’s personal information. The information will be used and disclosed by authorised departmenta l employees for the purposes outlined on the form and may also be used or disclosed to third parties where authorised or required by law. This information will be stored securely. If you wish to access or correct any of the personal information on this form or discuss how it has been dealt with, please use the contact details identified in the Introduction to the Project Consent Form.


CGEN nomination terms and conditionsIn these terms and conditions ‘the department’ means the State of Queensland acting through the Department of Education.

1. Information on how to nominate and participate in Creative Generation – State Schools Onstage (CGEN), including all program guidelines, information books, forms and fact sheets, form part of these terms and conditions. Participation in the program will be considered acceptance of these terms and conditions.

2. The department (ABN 76 337 613 647) is the owner of the CGEN program.

3. Once entered, details are not transferable to any other person or organisation or school.

4. Late or partially completed nominations, or nominations that do not satisfy the nomination requirements or program guidelines at the time of the program entry closing, may be judged as ineligible for participation in the program.

5. All information submitted must be true and correct as at the time of nomination.

6. The decision made by the department to accept a student/school as eligible to proceed to the next stage of the program is final and no correspondence will be entered into.

7. The department accepts no responsibility for inability or failure to submit or nominate by the final date.

8. The nominee grants the department the right to use personal information (including student details, photographs and/or video) in accordance with the project consent form.

9. By providing material (including student details, photographs or video) to the entry portal, the nominee warrants they either own the material or have acquired sufficient right to use the material for the purpose of the program and agree to indemnify the department against any loss or damages caused by breach of this warranty.

10. Where a nominee is a part of a group or cluster, the person completing the nomination must be an authorised representative of the group and all organisations/schools affiliated with each person.

11. Where there is more than one category or stage, each category or stage may have individual eligibility criteria as well as judging criteria.

12. Although every effort will be made to ensure project materials (including certificates, prizes and awards) are sent to the address stated on the nomination, the department takes no responsibility for lost or misdirected items not received by students/schools.

13. The department will not be responsible for any problems or technical malfunction of any network or lines, servers, providers, computer equipment, software, traffic congestion on the internet, etc., including, but not limited to, any injury or damage to participants or any other person’s computer related to or resulting from participation in or downloading any materials in this program.

14. The department will not be responsible for any failure by sponsors and partners to fulfil their contractual obligations made between the department and the sponsor.

15. If for any reason the program is unable to run as planned, including causes beyond the control of the department, the department may at its sole discretion cancel, suspend or modify the program.

16. The program may be withdrawn at any time without notice.

17. The participant agrees to indemnify the department against any loss or damages caused by a cancellation, suspension, modification or withdrawal of the program.

18. These terms and conditions may be altered where necessary, and any changes will be notified on the program’s website.

19. The department reserves the right, at any time, to verify the validity of a nomination, reject a nomination or disqualify a nomination that is not in accordance with these terms and conditions.


Child Consent and Release – Creative Generation

1 / 2

DATE OF RECORDING

TEN Network Ten Pty Limited ABN 91 052 515 250

1 Saunders Street, Pyrmont, New South Wales, 2009

PROGRAM Creative Generation – State Schools Onstage 2020

FEE NA

CHILD Full Name: (Participant)

PARENT DETAILS

Full Name:

Address:

Phone Number:

Email:

1. The Parent irrevocably and unconditionally consents to:

(a) Ten recording the Participant in connection with the Program (Recording); (b) Ten editing or authorising any other person to edit the Recording in any way; (c) Ten embodying or authorising any other person to embody the Recording (in whole or in part) in the Program or any

other program; (d) Ten communicating or authorising any other person to communicate the Recording (in whole or in part) and the

Program in any media (now existing or hereafter devised) throughout the world in perpetuity; and (e) Ten using the Participant’s name, image and likeness in connection with the Recording and the Program.

2. The Parent represents to Ten that:

(a) the Parent is the parent or legal guardian of the Participant; (b) the Parent has the right to enter into this Release on behalf of itself and the Participant; (c) the Participant is under 18 years of age as at the date of signature; and (d) the Participant’s appearance in and contribution to the Recording and/or Program will not infringe the rights of any

person, or be defamatory, contemptuous, or obscene. 3. The Parent acknowledges that neither it nor the Participant will have any interest:

(a) in any material created by the Participant in accordance with this Release, including the Program and the Recording;

and (b) in the copyright or any other right in the Program and the Recording, and, to the extent permissible by law, immediately upon their creation the Parent waives and/or assigns to Ten all such rights which might but for this Release arise.

4. The Parent acknowledges that Ten is not required to include the Participant or the Recording in the Program or use any material created in accordance with this Release.

5. The Parent:

(a) irrevocably and unconditionally consents to the Recording being changed, copied, edited, added to, taken from,

adapted and/or translated, in any manner or context by Ten, and any person authorised by Ten to do so, for any purpose, notwithstanding that such conduct may amount to derogatory treatment of the work within the meaning of the Copyright Act 1968 (Cth);



Child Consent and Release – Creative Generation

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(b) irrevocably and unconditionally waives any right of attribution; and (c) acknowledges that the consent is genuinely given by the Parent and is not given because any person:

(i) applied duress to the Parent (or any representative of the Parent) to give that consent; or (ii) made a false and misleading statement to the Parent in relation to the giving of that consent.

6. The Parent undertakes to take reasonable care and ensure that the Participant takes reasonable care whilst in and around Ten’s

premises and the Program set (as applicable) and acts in accordance with all of Ten’s reasonable instructions. 7. To the fullest extent permissible by law, the Parent releases Ten, and Ten’s employees, agents, officers, contractors and licensees

from and against any claim, proceeding, action, demand, cost, interest or injunctive relief (Claim) or other remedy which the Parent or the Participant has or may have arising out of or in connection with: (a) this Release; (b) the Participant’s participation in the Recording or the Program; or (c) the exploitation of the Recording or the Program.

8. The Parent acknowledges that the Parent’s and Participant’s only remedy in relation to any Claim is an action at law for damages (if any).

9. The Parent undertakes and must ensure the Participant undertakes to keep confidential any information disclosed to the Parent

and/or Participant relating to Ten and the Program, including this Release. 10. The Parent consents to Ten collecting, using and disclosing the Parent’s and Participant’s personal information in connection with

the Participant’s participation in the Program, in accordance with Ten’s Privacy Policy available at: http://10play.com.au/privacy. 11. This Release is governed by and is to be construed in accordance with the laws from time to time in force in the State of New

South Wales, Australia and the Parent and Participant irrevocably submit to the exclusive jurisdiction of the courts of that State and any courts competent to hear appeals therefrom.

Signed and delivered by the Parent In the presence of

……………………………………………………………………………… Signature of Parent

……………………………………………………………………… Signature of Witness

……………………………………………………………………………………… Name of Parent

……………………………………………………………………… Name of Witness


Adult Consent and Release – Creative Generation

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DATE OF RECORDING

TEN Network Ten Pty Limited ABN 91 052 515 250

1 Saunders Street, Pyrmont, New South Wales, 2009

PROGRAM Creative Generation – State Schools Onstage 2020

FEE N/A

PARTICIPANT

Full Name:

Job Title:

Organisation:

Email:

Address:

Phone Number:

1. The Participant irrevocably and unconditionally consents to:

(a) Ten recording the Participant in connection with the Program (Recording); (b) Ten editing or authorising any other person to edit the Recording in any way; (c) Ten embodying or authorising any other person to embody the Recording (in whole or in part) in the Program or any

other program; (d) Ten communicating or authorising any other person to communicate the Recording (in whole or in part) and the

Program in any media (now existing or hereafter devised) throughout the world in perpetuity; and (e) Ten using the Participant’s name, image and likeness in connection with the Recording and the Program.

2. The Participant represents to Ten that:

(a) the Participant is 18 years of age or older as at the date of signature; and (b) the Participant’s appearance in and contribution to the Recording and/or Program will not infringe the rights of any

person, or be defamatory, contemptuous, or obscene.

3. The Participant acknowledges that it will not have any interest: (a) in any material created by the Participant in accordance with this Release, including the Program and the Recording;

and (b) in the copyright or any other right in the Program and the Recording, and, to the extent permissible by law, immediately upon their creation the Participant waives and/or assigns to Ten all such rights which might but for this Release arise.

4. The Participant acknowledges that Ten is not required to include the Participant or the Recording in the Program or use any

material created in accordance with this Release. 5. The Participant:

(a) irrevocably and unconditionally consents to the Recording being changed, copied, edited, added to, taken from,

adapted and/or translated, in any manner or context by Ten, and any person authorised by Ten to do so, for any purpose, notwithstanding that such conduct may amount to derogatory treatment of the work within the meaning of the Copyright Act 1968 (Cth);

(b) irrevocably and unconditionally waives any right of attribution; and



Creative Generation – State Schools Onstage 2020

Adult Consent and Release – Creative Generation

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(c) acknowledges that the consent is genuinely given by the Participant and is not given because any person: (i) applied duress to the Participant (or any representative of the Participant) to give that consent; or (ii) made a false and misleading statement to the Participant in relation to the giving of that consent.

6. The Participant undertakes to take reasonable care whilst in and around Ten’s premises and the Program set (as applicable) and

acts in accordance with all of Ten’s reasonable instructions. 7. To the fullest extent permissible by law, the Participant releases Ten, and Ten’s employees, agents, officers, contractors and

licensees from and against any claim, proceeding, action, demand, cost, interest or injunctive relief (Claim) or other remedy which the Participant has or may have arising out of or in connection with: (a) this Release; (b) the Participant’s participation in the Recording or the Program; or (c) the exploitation of the Recording or the Program.

8. The Participant acknowledges that the Participant’s only remedy in relation to any Claim is an action at law for damages (if any). 9. The Participant undertakes to keep confidential any information disclosed to the Participant relating to Ten and the Program,

including this Release. 10. The Participant consents to Ten collecting, using and disclosing the Participant’s personal information in connection with the

Participant’s participation in the Program, in accordance with Ten’s Privacy Policy available at: http://tenplay.com.au/privacy. 11. This Release is governed by and is to be construed in accordance with the laws from time to time in force in the State of New

South Wales, Australia and the Participant irrevocably submits to the exclusive jurisdiction of the courts of that State and any courts competent to hear appeals therefrom.

Signed and delivered by the Participant In the presence of

……………………………………………………………………………… Signature of Participant

……………………………………………………………………… Signature of Witness

……………………………………………………………………………………… Name of Participant

……………………………………………………………………… Name of Witness


Documents

CGen nomination guidelines · 2019-12-10 · big band, massed string orchestra and solo instrumentalists. Some students may not be invited to be a part of the original nomination