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PDE-414
Complete the following information for all professional staff members.
Staff
No.
Name of employee (List all
names in alphabetical order)
Social Security # /
Certificate #
Areas of Certification
Type of Certificate
Greades
Teaching
or Serving
All Areas of Assigjment
Subject Areas Teaching or
Services Provided
Number of
Hours
Worked in
Assignment
Percentage
of Time in
Certified
Position
Percentage
of Time in
Areas Not
Certified
1Alderfer, Angela
Mid-Level Science 7-
9 level I7-9 MS Science 1440 100 0
2Asplen, Don CEO 1440
3Beates, Tara
Reading Specialist
PK-12 Level II7-12 Reading Specialist 1440 100 0
4
Botes, Kris
Licensed
Professional
Counselor/Ceritifed
Additions Counselor
7-8 Guidance Counselor 1440 0 100
5
Bradley, Michele
Health & PE PK-
12/Special Ed 7-12
Level I
7-12 Health & PE;Special Ed 1440 100 0
6Bruecks, Angela
Special Ed N-12
Level I 7-12 Special Ed 1440 100 0
7Buzzard, Emily
Special Ed N-12
Level I 7-12 Special Ed 1440 100 0
8
Conforti, Michael
Earth & Space
Science 7-12 Level II;
Mid-Level Science 7-
9 Level II
7-12 Earth Science 1440 100 0
9Eckman, Diane
Special Ed N-12
Level I7-12 Special Ed 1440 100 0
10Eiler, Amber
Special Ed N-12
Level I7-12 Special Ed 1440 100 0
11Flick, Jim
Mathematics 7-12
Level II7-12 Mathematics 1440 100 0
12Gornic, Amanda
Reading Specialist
PK-12 level I7-12 Reading Specialist 1440 100 0
13Griffin, Leanna
Special Ed N-12
Level I7-12 Special Ed 1440 100 0
14Hall, Nathan ESL K-12 7-12 ESL Teacher 1440 100 0
(Name of School) (School Year) (Date of Report)
CERTIFICATION VERIFICATION FORM _Achievement House Charter School__________________________________2015-2016 07-21-2016 ____________________________________________________________
PDE-414
Complete the following information for all professional staff members.
(Name of School) (School Year) (Date of Report)
CERTIFICATION VERIFICATION FORM _Achievement House Charter School__________________________________2015-2016 07-21-2016 ____________________________________________________________
15Hughes, Tyler
Mathematics 7-12
Level I7-9 MS Math 1440 100 0
16Kass, Michael
Special Ed N-12
Level I7-12 Special Ed 1440 100 0
17Kelly, Marcus
Mathematics 7-12
level I7-12 Mathematics 1440 100 0
18Longenecker, Nicole English 7-12 Level II 7-12 English 1440 100 0
19
Markiw, Sherri
Ment and Phys
Handicapped K-12
Level II
7-12 Special Ed 1440 100 0
20Moneta, Jane
Educational Spec II
Secondary School 11-12 Guidance Counselor 1440 100 0
21Moriarty, Brian
Special Ed 7-12
Level I7-12 Special Ed 1440 100 0
21Chrissy Pirozzi Biology 7-12 Level I 7-12 Biology 1440 100 0
22Reighard, Amanda English 7-12 Level II 7-12 English 1440 100 0
23Russo, Lisa
Special Ed N-12
Level II7-12 Special Ed 1440 100 0
24Sabatelli, Marie
Middle School
English Level II7-9 MS English 1440 100 0
25Salmon, Rachel
Mathematics 7-12
Level I7-12 Mathematics 1440 100 0
26Sherman, Eric
Special Ed PK-12
Level I7-12 Special Ed 1440 100 0
27Simpson, Alicia Music K-12 Level II 7-12 Music 1440 100 0
28Slider, Mark Principal K-12 7-12 Principal 1440 100 0
29Smith, Alissa
Secondary School
Counselor 7-129-10 Guidance Counselor 1440 100 0
30Strellec, Christina
Social Studies 7-12
Level II7-12 Social Studies 1440 100 0
31Sullivan, Bridget
ESL K-12; English 7-
12 Level II7-12 ESL Teacher 1440 100 0
PDE-414
Complete the following information for all professional staff members.
(Name of School) (School Year) (Date of Report)
CERTIFICATION VERIFICATION FORM _Achievement House Charter School__________________________________2015-2016 07-21-2016 ____________________________________________________________
32Thomas, Neal
Health & Physical Ed
K-12 Level II7-12 Health & PE 1440 100 0
33Throckmorton, Leah
Biology 7-12 Level II;
Mid-Level Science 6-7-12 Science 1440 100 0
34Weller-Hall, Abby English 7-12 Level II 7-12 English 1440 100 0
35Wentz, Brittany Math 7-12 Level I 7-12 Mathematics 1440 100 0
36
Williamson, Bruce
Chemistry 7-
12/Physics & Math 7-
12 Level II
7-12 Chemistry/Physics 1440 100 0
37Wolcott, Ryan
Social Studies 7-12
Level I7-12 Social Studies 1440 100 0
38
Wright, Corynne
Art PK-12 Level I;
Family-Consumer Sci
PK-12 Level I
7-12 Art/Consumer Science 1440 100 0
39Zisa, Stephanie
Social Studies 7-12
Level I7-12 Social Studies 1440 100 0
Total Number of Administrators (do not include CEO) _____1_____
Total Number of Teachers ____35______ Counselors _____3_____ School Nurses _____1_____ Others __________
Total Number of Professional Staff ____39______
PA Department of Education, 333 Market Street, Harrisburg, PA 17126-0333
EXPENDITURES
1000 INSTRUCTION
1100 REGULAR PROGRAMS - ELEMENTARY / SECONDARY 3,683,422.05
1200 SPECIAL PROGRAMS - ELEMENTARY / SECONDARY 953,586.97
1300 VOCATIONAL EDUCATION
1400 OTHER INSTRUCTIONAL PROGRAMS - ELEMENTARY /
SECONDARY
1600 ADULT EDUCATION PROGRAMS
1700 HIGHER EDUCATION PROGRAMS
1800 PRE-KINDERGARTEN
2000 SUPPORT SERVICES
2100 SUPPORT SERVICES - PUPIL PERSONNEL
2110 Supervision of Pupil Personnel Services
2120 Guidance Services 186,206.82
2130 Attendance Services
2140 Psychological Services
2150 Speech Pathology and Audiology Services
2160 Social Work Services
2170 Student Accounting Services
2190 Other Pupil Personnel Services
2200 SUPPORT SERVICES - INSTRUCTIONAL STAFF 461,645.83
2210 Supervision of Educational Media Services
2220 Technology Support Services
2230 Educational Television Services
2240 Computer-Assisted Instruction Support Services
2250 School Library Services
2260 Instruction and Curriculum Development Services
2270 Instructional Staff Professional Development Services
2280 Nonpublic Support Services
2300 SUPPORT SERVICES - ADMINISTRATION
2310 Board Services
2320 Board Treasurer Services
2340 Staff Relations and Negotiations Services
2350 Legal Services
2360 Office of the Superintendent (Executive Director) Services 300,000.00
2370 Community Relations Services
2380 Office of the Principal Services 500,000.00
2390 Other Administration Services 1,147,043.38
2400 SUPPORT SERVICES - PUPIL HEALTH 19,128.25
2500 SUPPORT SERVICES - BUSINESS
2510 Fiscal Services 300,000.00
2520 Purchasing Services
2530 Warehousing and Distributing Services
2540 Printing, Publishing and Duplicating Services
2590 Other Support Services - Business 109,467.34
2600 OPERATION AND MAINTENANCE OF PLANT SERVICES
2610 Supervision of Operation and Maintenance of Plant Services
2620 Operation of Buildings Services 61,281.59
2630 Care and Upkeep of Grounds Services
2640 Care and Upkeep of Equipment Services
2650 Vehicle Operations and Maintenance Services (Other than Student
Transportation Vehicles)
2660 Security Services
Name of School: Achievement House Cyber Charter School School________________________________________________________________________________________
Address of School: 600 Eagleview Blvd, Exton PA 19341
Preliminary Statement of Revenues, Expenditures & Fund Balances
Include ALL Funds
CEO Signature ______________________________________________
as of June 30, 2016
Charter School Annual Report - Expenditures 1
2690 Other Operation and Maintenance of Plant Services 541,313.92
2700 STUDENT TRANSPORTATION SERVICES
2710 Supervision of Student Transportation Services
2720 Vehicle Operation Services
2730 Monitoring Services
2740 Vehicle Servicing and Maintenance Services
2750 Nonpublic Transportation
2790 Other Student Transportation Services
2800 SUPPORT SERVICES - CENTRAL
2810 Planning, Research, Development and Evaluation Services
2820 Information Services
2830 Staff Services
2840 Data Processing Services
2850 State and Federal Agency Liaison Services
2860 Management Services
2890 Other Support Services Central
2900 OTHER SUPPORT SERVICES - CENTRAL
2990 Pass-Thru Funds
3000 OPERATION OF NON-INSTRUCTIONAL SERVICES
3100 FOOD SERVICES
3200 STUDENT ACTIVITIES
3210 School Sponsored Student Activities 12,640.76
3250 School Sponsored Athletics
3300 COMMUNITY SERVICES
3310 Community Recreation
3320 Civic Services
3330 Public Library Services
3340 Custody and Child Care
3350 Welfare Activities
3390 Other Community Services
3400 SCHOLARSHIPS AND AWARDS
4000 FACILITIES ACQUISITION, CONSTRUCTION AND IMPROVEMENT
SERVICES4100 SITE ACQUISITION SERVICES - ORIGINAL AND ADDITIONAL
4200 EXISTING SITE IMPROVEMENT SERVICES
4300 ARCHITECTURE AND ENGINEERING SERVICES / EDUCATIONAL
SPEICIFICATIONS DEVELOPMENT - ORIGINAL AND ADDITIONAL
4400 ARCHITECTURE AND ENGINEERING SERVICES / EDUCATIONAL
SPECIFICATIONS - IMPROVEMENTS
4500 BUILDING ACQUISITION AND CONSTRUCTION SERVICES -
ORIGINAL AND ADDITIONAL
4600 EXISTING BUILDING IMPROVEMENT SERVICES
5000 OTHER EXPENDITURES AND FINANCING USES
5100 DEBT SERVICE / OTHER EXPENDITURES AND FINANCING USES
5200 FUND TRANSFERS
5300 TRANSFERS INVOLVING COMPONENT UNITS
5400 INTRAFUND TRANSFERS OUT
5800 SUSPENSE ACCOUNT
5900 BUDGETARY RESERVE
8,275,736.91
TOTAL REVENUES MINUS TOTAL EXPENDITURES = CURRENT FUND 188,543.07
BALANCE AS OF JUNE 30, 2016
TOTAL EXPENDITURES
Charter School Annual Report - Expenditures 2
Charter Choices, Inc. Procedures Achievement House Charter School
Table of Contents
Page(s)
Billing & Collections Narrative 2 - 4 Accounts Payable Narrative 5 Bank Reconciliation Narrative 6 Bank Reconciliation Control Sheet 7 Payroll Narrative 8 - 9 Payroll Control Sheet 10 Financial Reporting Narrative 11 Financial Statements Quality Review 12
2
Achievement House Charter School Billing & Collections Narrative
District Rates
PDE-363 shall be completed each year by every school district and submitted to the Pennsylvania
Department of Education (PDE) no later than August. It shall also be sent to each charter school that
requests it within 10 days of the request. PDE-363 is completed with the most updated version of the
district’s budget for the school year immediately preceding the school year for which payments will be
made to a charter school. Per PDE, the rates calculated on the PDE-363 are not official until the PDE
posts the rates on their website.
During the 2012/2013 school year, PDE provided guidance that the district rates would be recalculated
by PDE using the most currently available final expenditure (based on the PDE-2057 AFR) data for the
school year immediately preceding the school year for which payments will be made to a charter school.
PDE publishes reimbursement rates based on these recalculations three times a year on their website
(September, January and May).
At the direction of PDE, Charter Choices does not use the completed PDE-363 but instead utilizes the
rates published by PDE.
The reimbursement rates for each child are evenly spread across twelve months. The final reconciliation
billing then converts to an average daily membership percentage that is calculated and is applied to the
published reimbursement rate that PDE calculates.
Monthly Billing
Charter Choices (CC), Inc. (on behalf of and with approval of the charter school) bills the school districts
monthly, July through June, no later than the 5th of each month.
The PDE specifies that invoices should be sent to Districts in sufficient time to allow them to
make payment by the 5th day of the following month. Their example shows mailing of invoices
by the 10th of the month. CC’s monthly district billing timeline allows for more time for the
School District to issue payment.
The Billing Process:
1. CC receives enrollment changes from the charter school throughout the month. Changes
include information for newly enrolled students, withdrawn students; current and prior
3
Individual Education Plan (IEP) dates if the student is special-ed, district changes and others.
The changes are recorded by CC and incorporated in the subsequent district billing.
2. Preliminary invoices are generated by CC around the 25th of the previous month, and sent to
the charter school for review.
3. Adjustments that were identified by the charter school are made, and the invoices are mailed
out to the Districts around the 5th of the month.
4. For Districts that do not pay the charter school directly, subsidy deduction requests are sent via
email to PDE on or before the 25th of the month, for payment on the last Thursday of the
following month.
Collections
District invoices are paid by either the individual school districts (direct pay) or the PDE (Unipay).
In most cases, district payments are remitted directly to Charter Choices.
The Direct Pay Process:
1. Direct pay checks are received by CC at the Glenside office.
2. Mail is received by the administrative assistant and sorted by Charter School.
3. Checks are restrictively endorsed by the in-charge staff accountant.
4. Checks and deposit slips are photocopied.
5. The in-charge staff accountant records the payments in the accounting system.
6. A member of the CC Leadership team (MW or RS) verifies payee and deposit total.
7. Checks and deposit slips are delivered to the CC district billing department to enter payments
into the district billing system and scan checks (if applicable).
8. Deposits are made by an individual not responsible for items 1 – 7.
9. In situations where the districts mail the payment directly to the school, CC would request the
check to be sent to CC. When deposits are made directly by the school, CC will receive copies of
documentation and verify amounts with the district.
The Uni-Pay Receipt Process:
1. As discussed in the billing process above, CC bills PDE for non-direct-payers on or before the
25th of each month with a final catch-up reconciliation completed after the end of the school
year.
2. PDE provides, via email, the Charter School CEO and CC with details on the monthly (last
Thursday of each month with the exception of June which is the first Thursday) Uni-payment.
4
3. CC’s billing department records the provided information into the district billing system.
4. The in-charge staff accountant records the provided information into the accounting program.
Monthly Review:
Interim financial statements are prepared every month by the in-charge staff accountant. During this
process, the accounting system and billing system are compared for accuracy. They are reviewed by
Michael Whisman, CPA, (Charter Choices). They are subsequently reviewed by the Board of Trustees.
5
Achievement House Charter School Accounts Payable Narrative Accounts payable is processed on a weekly schedule.
Accounts Payable Process
1. Invoices are primarily received at the school. In cases where the vendor submits the invoices to
Charter Choices (CC) in-charge staff accountant, CC will forward the invoice to the school.
2. Upon receipt of the invoice, school personnel and CC in charge accountant verifies/reviews the invoice for accuracy.
3. Invoices are entered by CC in-charge staff accountant into accounting software using the PDE chart of accounts.
4. CC in-charge staff accountant reviews approvals and approves cash-flow availability.
5. CEO reviews and approves payment of invoices and signs checks, after which a dual signature is obtained.
6. Each month, a bills listing will be included with the financial report to be reviewed and approved by the Board.
6
Achievement House Charter School Bank Reconciliation Narrative Bank reconciliations are performed monthly by Charter Choices to ensure that all transactions have been properly posted. A Charter Choices employee who is not associated with the maintenance of the School’s accounting system process completes the reconciliation. Utilizing the Bank Reconciliation Control Sheet, the Reconciler completes the reconciliation. If applicable, the reconciler discusses and clears any yes responses on the Bank Reconciliation Control Sheet. Upon completion, the reconciler prints the reconciliation reports and signs the Bank Reconciliation Control Sheet. The completed reconciliation is then scanned and saved electronically on the CC network. A hard copy is filed in the Staff Accountants office.
7
Client
MM \ YYYY
Account Name
QB Custodian
Reconciler
N Y
Reconciliation Completed
Client Review Completed
Notes:
Bank Reconciliation Control Sheet
DATE CLIENT SIGNATURE
Unposted Payments
DATE
RECONCILER SIGNATURE
Unposted Deposits
Achievement House Cyber Charter School
Corrected
Outstanding Checks 120+ days
Uncleared JE's
Reconciliation Checklist
Uncleared Deposits
8
Achievement House Charter School Payroll Narrative Payroll Process:
1. Upon approval from the school Board, a school personnel collects the required documentation and prepares the new employee file.
2. The school notifies Charter Choices (CC) of the hire and submits copies of the following documentation to CC:
Form W-4.
Salary information.
Direct Deposit Authorization, if applicable.
Pension Fund Application.
Local EIT form.
3. On a semi-monthly basis, the CC payroll specialist provides a school personnel with the summary of time worked including time for sick, vacation and personal leave.
4. The school’s CEO reviews and approves the summary sheet.
5. A school personnel provides the approved sheet to the CC payroll specialist with the approval to process.
6. CC payroll specialist enters the approved payroll information into the PayUSA online payroll system for processing.
7. Once entered, the CC payroll specialist prints the following documents and submits them to the CC in-charge staff accountant for review:
Pre-Process Report.
Payroll control sheet.
8. CC in-charge staff accountant reviews the provided information, verifies cash requirements/availability is okay and approves.
9. CC payroll submits the payroll information for processing.
10. Checks/vouchers are sent to the school to be supplied to the employees by the school’s CEO.
11. CC in-charge staff accountant and approved signor receive the electronic payroll files.
9
12. Electronic payroll files are printed by CC in-charge who prepares the journal entry into the
accounting system.
13. Journal entry is printed along with the supporting documentation and scanned onto the CC network.
10
Client
Initial or N/A
Gather Time Sheets
Personnel info Or Correspondence
Update Payroll Spreadsheet - Correct Dates
Enter Spreadsheet In Pay USA
Review Pre-Process Report To Spreadsheet By QB Cust.
Approval From School
Payroll Submitted to Pay USA By
Print Reports Off View Choice
Department Summary
Cash Analysis
Check Reconciliation
Other -
Post Payroll Journal Entry In QB
Scan Entire Payroll Packet
File Hard Copy Payroll Packet
Scan & Hard Copy
Enter Payroll In QB
Print Journal Entry
Pre-Process Match Payroll Spreadsheet
Make Sure Enough Money To Cover Payroll By QB Cust.
Pay Period
Payroll Preparation
Pay Date
Payroll Control Sheet
11
Achievement House Charter School Financial Reporting Narrative Chart of Accounts The chart of accounts serves as the blueprint for building the general ledger, as it defines which types of transactions are recorded and grouped into which accounts. The account structure is prescribed by the Pennsylvania Department of Education. Financial Reporting Interim Statements – Interim financial statements are prepared every month by in-charge accountant (for Charter Choices). The statements include:
Comparative Balance Sheet with dates as of the last fiscal year end and the most recent month end.
Budget versus Actual for the month period ending as of the most recent month end.
End of year projection versus the annual budget.
Accounts Receivable as of the most recent month end.
Accounts Payable as of the most recent month end. Statements are reviewed by a Charter Choice leadership team member utilizing the financial statement quality review sheet. Statements are reviewed monthly with the Administration. They are subsequently presented to the Board of Trustees each month along with the most current cash flow from the AP Summary. Annual Statements – In preparation for the fiscal year-end financial statements, Charter Choices drafts the annual statements, with disclosures utilizing the process described above.
12
Client
MM \ YYYY
Prepared by:
Reviewed by:
N Y Corrected
Balance sheet line items reviewed for reasonableness
Budget-to-actual totals verified
YTD actuals and EOY projections are consistent
Unusual or large variances reviewed & discussed
Review Completed
Notes:
Financial Statements Quality Review
DATE SIGNATURE
Pennsylvania Distance Learning Charter School
Review Checklist
Statements bear correct dates & headings
Formatting is consistent & clean; page #s shown
Total assets = total liabilities + equity
Balance sheet equity reconciles to net income
Name Phone Number Check if Interviewed
Superintendent: Donald Asplen 484-615-6227
Business Manager: Ryan Schumm 215-481-9777 x126
Title I Coordinator: Bob Worn 484-615-6224
Title II Part A Coordinator: Bob Worn 484-615-6224
Title III Coordinator:
Fiscal Requirements Coordinator: Alisha Aquilino 215-481-9777 x121
Ed-Flex Waiver Review Coordinator:
Title VI-B REAP Coordinator:
Program(s) Reviewed:
Title I
Title II Part A
Title III
Fiscal Requirements
Ed-Flex Waiver Review
Title VI-B REAP
Program Reviewer(s): Margaret A. Ptakowski
Program Review Date: 05/11/2016
COMMONWEALTH OF PENNSYLVANIADEPARTMENT OF EDUCATION
333 Market Street Harrisburg, PA 17126-0333
Division of Federal ProgramConsolidated Program Review
2015-2016 School Year
Achievement House CS600 Eagleview Blvd
Exton, PA 19340
LEA Level Monitoring
Page 1 of 48
June 16, 2016
2015-2016 Monitoring Protocol
Page 2 of 48
June 16, 2016
2015-2016 Monitoring Protocol
Requirements MetNotMet
N/ASuggested Evidence of
ImplementationAdditionalEvidence
Comments
1. Utilizing the most recent PIMS data,all core content area teachers employedby the LEA are highly qualified. (Corecontent teachers in ALL schools, not justTitle I.)
PIMS Highly QualifiedTeacher Report
Emergency Certificates forall teachers not HQ
submit5/1/16
Monitor Comments
5/11/2016 9:59:35 AM
Monitor Margaret Ptakowski
Evidenced two years of PIMSreports showing all teachersemployed are HQT.
2. LEA has a system in place to ensurethat all core content area teachersbecome highly qualified.
List of teachers not highlyqualified with IndividualizedProfessional Development Planfor each.
School onlyhires HQT.
District Comments
4/7/2016 9:05:39 AM
CEO Donald Asplen
All core content teachers areHighly Qualified.
Monitor Comments
5/11/2016 10:00:30 AM
Monitor Margaret Ptakowski
All teachers are HQT atAchievement House CharterCyber School.
If you have additional comments to make about thissection, enter them here:
Title I
I. Highly Qualified
The Local Education Agency (LEA) designs and implements procedures that ensure the hiring and retention of qualified teachers and paraprofessionals andensure that parents are informed of educator credentials as required.
Section 1111(h)(6)(A)Section 1119(a)(1-2)(c)(1)
Page 3 of 48
Title I -- I. Highly Qualified June 16, 2016
2015-2016 Monitoring Protocol
Requirements MetNotMet
N/ASuggested Evidence of
ImplementationAdditionalEvidence
Comments
1. LEA has a written parentalinvolvement policy and evidencethat it is reviewed and updatedannually.
LEA parent involvementpolicy
Staff/Parent meetingagenda, memoranda,revisions, sign-in sheets.
Website posting.
Monitor Comments
5/11/2016 10:02:14 AM
Monitor Margaret Ptakowski
Evidenced the parent involvement policy.It is also located on the website whereparents can view it.
If you have additional comments to makeabout this section, enter them here:
II. Parent Involvement
The LEA and Title I schools meet parental involvement requirements.
Section 1118(a)-(h)Section 1111(c)(14)Section 1111(d)Section 1116(a)(1)(D)
Page 4 of 48
Title I -- II. Parent Involvement June 16, 2016
2015-2016 Monitoring Protocol
Requirements MetNotMet
N/ASuggested Evidence of
ImplementationAdditionalEvidence
Comments
1. LEA provides guidance, technicalassistance and support to schoolsdeveloping schoolwide programs in theareas of needs assessment, comprehensiveplanning, implementation, and evaluationof the schoolwide program andrequirements.
Evidence of theplanning process andtechnical assistance
Planning meetingagendas
Planning Teamroster and calendarof meetings.
Programevaluation results
SchoolImprovementPlan
Monitor Comments
5/11/2016 10:03:34 AM
Monitor Margaret Ptakowski
Evidenced the school improvementplan. This will be presented to theBoard next week to be approved topresent to the Board for final approvalin June.
2. LEA has indicated which program fundshave been consolidated in the schoolwideprogram, if applicable, and how the intentand purposes of the individual consolidatedprograms are addressed.
Financial reports
Documentation ofuses of anyconsolidated funds
Monitor Comments
5/11/2016 10:04:27 AM
Monitor Margaret Ptakowski
All funding is used for teacher salariesand benefits.
If you have additional comments to make about thissection, enter them here:
III. Schoolwide Programs
The LEA and schools develop schoolwide programs that use the flexibility provided to them by law to improve the academic achievement of all students inthe school.
Section 1114
If the LEA does not operate a Schoolwide Program in any Title I schools, this section can be skipped.
Page 5 of 48
Title I -- III. Schoolwide Programs June 16, 2016
2015-2016 Monitoring Protocol
Requirements MetNotMet
N/A Suggested Evidence of ImplementationAdditionalEvidence
Comments
1. LEA has public school ranking chartswith per-pupil allocations identified. Consolidated application Selection of Schools
section showing ranking chart and per pupilexpenditures
2. LEA has procedures for provision ofservices to eligible children attendingnonpublic school officials.
Consolidated application NonpublicInvolvement section showing services provided tononpublic students
3. Consultation occurred between LEA andnonpublic officials Copies of letters, e-mails, consultation forms,
meeting sign-in sheets between LEA andnonpublic officials
Consolidated application NonpublicInvolvement section showing record of contactsbetween LEA and nonpublic schools
4. LEA has signed Non-public Verificationform(s) from each participating non-publicschool. Diocese schools only need oneform from the Diocese office.
5. LEA regularly monitors the provision ofTitle I services to nonpublic students Nonpublic school visitation documentation by
district or IU
6. LEA is evaluating the Title I programserving nonpublic school students. Evaluation data
Needs assessment survey form and collatedresults
Assessment data
IV. Nonpublic Schools
The LEA provides Title I services to eligible children attending nonpublic schools.
Section 1114
If the LEA has no participating nonpublic schools, this section can be skipped.
Page 6 of 48
Title I -- IV. Nonpublic Schools June 16, 2016
2015-2016 Monitoring Protocol
Requirements MetNotMet
N/A Suggested Evidence of ImplementationAdditionalEvidence
Comments
7. Nonpublic school students are receivingequitable services for instruction,professional development, parentinvolvement and summer school.
Consolidated Application Selection of Schoolssection showing set-asides for nonpublic schools
Announcements/sign-in sheets for professionaldevelopment activities and parent involvementopportunities for nonpublic teachers and parents
8. LEA has budgets that documentappropriate set-asides Title I budget
9. LEA has third-party contracts or inter-district agreements with IUs Copy of third-party contracts or inter-district
agreements that shows set asides for nonpublicschools
10. LEA has Title I complaint proceduresfor nonpublic schools Copy of complaint procedure and verification
of distribution to nonpublic schools
If you have additional comments to make about thissection, enter them here:
Page 7 of 48
Title I -- IV. Nonpublic Schools June 16, 2016
2015-2016 Monitoring Protocol
Requirements MetNotMet
N/A Suggested Evidence of ImplementationAdditionalEvidence
Comments
1. Title I Comparability Report comparing Title Ischools to non-Title I schools reported to SEAannually in Pennsylvania and submitted byNovember 15
Detailed Data Sheet
Support data housed at the LEA(individual school lists of per pupilexpenditures)
Support data housed at the LEA(individual school lists with staff namesattached to the positions counted andexcluded)
If you have additional comments to make about this section,enter them here:
V. Comparability
The LEA complies with the comparability provisions of Title I.
Section 1120A (c)
If the LEA is exempt from Comparability requirements, this section can be skipped.For example, if there is no overlap of grade spans, the LEA is exempt from this requirement.
Page 8 of 48
Title I -- V. Comparability June 16, 2016
2015-2016 Monitoring Protocol
Description Requirements MetNotMet
N/ASuggested Evidenceof Implementation
AdditionalEvidence
Comments
1. PrincipalEvaluationSystem
1. The LEA is implementing thePrincipal Evaluation System asdefined by Act 82, which mayinclude an approved alternative. Note: charter schools are notmandated by law to utilize anevaluation in accordance with Act82, please mark N/A and proceedto the question 3 and 4.
Sampleredactedcompletedevaluation formsused by LEA.
Sampleredacted principalSLOs
Act 82Principalevaluationformattached.
Monitor Comments
5/11/2016 10:06:25 AM
Monitor Margaret Ptakowski
Evidenced the Principalevaluation form that was redacted.Achievement House usesDanielson Framework and haveused the framework for threeyears.
2. TeacherEvaluationSystem
1. The LEA is implementing theTeacher Evaluation System asdefined by Act 82, which mayinclude an approved alternative. Note: charter schools are notmandated by law to utilize anevaluation in accordance with Act82, please mark N/A and proceedto the next question.
Sampleredactedcompletedevaluation forms.
Sampleredacted teacherSLOs
Act 82TeacherEvaluationformattached.
Monitor Comments
5/11/2016 10:08:08 AM
Monitor Margaret Ptakowski
Evidenced teacher evaluationforms. Danielson framework isutilized and has been utilized forthree years.
VI. Teacher and Principal Effectiveness
The LEA implements the Principal and Teacher Evaluation System.
Page 9 of 48
Title I -- VI. Teacher and Principal Effectiveness June 16, 2016
2015-2016 Monitoring Protocol
Description Requirements MetNotMet
N/ASuggested Evidenceof Implementation
AdditionalEvidence
Comments
3. PrincipalEvaluationSystem forCharterSchools
1. Charter schools are not requiredto use the state forms (Act 82),but still need some type ofprincipal and teacher evaluationsystems as required in the ESEAWaiver, please mark N/A for LEAs.
Sampleredactedcompletedevaluation forms.
District Comments
4/7/2016 9:17:59 AM
CEO Donald Asplen
Although we are a cyber charterschool and not required to use thestate Act 82 form we do use it.
Monitor Comments
5/11/2016 10:09:25 AM
Monitor Margaret Ptakowski
Achievement house is not requiredto use the Act 82 form but doesuse it for the principal and theteachers.
4. TeacherPrincipalEvaluationSystem forCharterSchools
1. Charter schools are not requiredto use the state forms (Act 82),but still need some type ofprincipal and teacher evaluationsystems as required in the ESEAWaiver, please mark N/A for LEAs.
Sampleredactedcompletedevaluation forms.
District Comments
4/7/2016 9:18:16 AM
CEO Donald Asplen
Although we are a cyber charterschool and not required to use thestate Act 82 form, we do use it.
Monitor Comments
5/11/2016 10:10:37 AM
Monitor Margaret Ptakowski
Achievement House is notrequired to use the Act 82 formbut does use it for the principaland teachers.
If you have additional comments to make about this section,enter them here:
Comments
Page 10 of 48
Title I -- VI. Teacher and Principal Effectiveness June 16, 2016
2015-2016 Monitoring Protocol
All information is readily available for the LEA portion of the monitoring visit.
Page 11 of 48
Title I -- VI. Teacher and Principal Effectiveness June 16, 2016
2015-2016 Monitoring Protocol
Requirements MetNotMet
N/ASuggested Evidence of
ImplementationAdditionalEvidence
Comments
1. The LEA has a plan inplace to ensure all teachersof core academic subjectswill be highly qualified.Section 1119 (a)(1)&(3) andSection 2141 (a)
PIMS HighlyQualified TeacherReport from two mostrecent years
Principal Attestationfor all Title I schools(PDE Form 425)
HQT IndividualProfessionalDevelopment Plansprepared for eachteacher who is nothighly qualified if LEAhas not maintained100% highly qualifiedteacher status for twoconsecutive years
HQTPercentage for2014-2015attached. Noreport run for2013-2014.
Monitor Comments
5/11/2016 10:13:29 AM
Monitor Margaret Ptakowski
Evidenced two years of the HQT status. AllAchievement House teachers are HQT.
2. LEA ensures equitabledistribution of experiencedand HQ teachers betweenand within the district'sschools to ensure poor andminority students are nottaught at higher rates thanother students byinexperienced, unqualified,or out-of-field teachers.Section 1112(c)(1)(L)
Equity Plan
Documentation ofannual review of EquityPlan
Teachers arereassigned, if applicable
Changes to unioncontract are made, ifapplicable
Equity Planattached.
Monitor Comments
5/11/2016 10:14:49 AM
Monitor Margaret Ptakowski
Evidenced the Equity plan. Only hire HQT. Thereare 4 new teachers - there are 36 teachers total.
Title II Part A
Requirements
Page 12 of 48
Title II Part A -- Requirements June 16, 2016
2015-2016 Monitoring Protocol
Requirements MetNotMet
N/ASuggested Evidence of
ImplementationAdditionalEvidence
Comments
3. The LEA conducts anassessment of local needs forprofessional developmentand class size reduction,student academic needs andthe academic achievementgap as identified by the LEAand school staff. Section 2122(c)(1)(2)
Copy of districtprofessionaldevelopment needsassessment andcollated results
District Comments
4/7/2016 9:27:49 AM
CEO Donald Asplen
The school established the AHCCS ImprovementTeam that consists of all teachers, mentors andguidance. This team of collaborative leaders willserve to represent the various needs of the school(students, parents and staff) in order to increasestudent learning and achievement. This teamconsists of 5 strands that are all interwoven withinthe Strategies and Implementation Steps of ourSIP. These 5 strands include: Induction,Professional Development, Data, Multi-TierSystem of Support (MTSS) and Curriculum /Instruction / Assessment (CIA). Reference to thesestrands will be made throughout the SIP.
4. The LEA involves parentsin the planning ofprofessional developmentactivities. Section 2122 (b)(7)
Meeting notices,agenda, sign-in sheets
District Comments
4/22/2016 11:11:14 AM
CEO Donald Asplen
Kris Botes, Guidance Counselor and Lead Mentor,has 2 children enrolled at Achievement House.Kris is a member of school's leadership team andparticipates in many school development teams.Her parent perspective is constantly sought. Wewill add another parent to be involved withprofessional development activities for 2016-2017.
Monitor Comments
5/11/2016 10:41:40 AM
Monitor Margaret Ptakowski
Parents are involved in the planning via surveysthat were administered to help guide the PDactivities.
Page 13 of 48
Title II Part A -- Requirements June 16, 2016
2015-2016 Monitoring Protocol
Requirements MetNotMet
N/ASuggested Evidence of
ImplementationAdditionalEvidence
Comments
5. The LEA professionaldevelopment activities arebased on the needsassessment and designed toimprove student academicachievement and eliminatethe achievement gap thatseparates low-income andminority students from otherstudents. Section 2122(b)(1)(B)
List of professionaldevelopment activitiesaligned to needsassessment and districtComprehensive Plan (ifLEA has completed theComprehensive Plan)
SchoolImprovementPlan attachedProfessionalDevelopmentAgendasattached
Monitor Comments
5/11/2016 10:23:02 AM
Monitor Margaret Ptakowski
Evidenced the professional development activities,along with sign in sheets.
6. The LEA providesprofessional developmentactivities to improve theknowledge of teachers,principals, paraprofessionalsand other school staff. Section2123 (A)(3)(A&B)
Attendance rostersfor each professionaldevelopment activity
Surveys
SampleattendanceRosters attached
Monitor Comments
5/11/2016 10:27:50 AM
Monitor Margaret Ptakowski
Evidenced the rosters and agendas for teacherprofessional development. Sessions are held onFriday mornings throughout the year.
7. The LEA targets funds toschools that have the lowestportion of highly-qualifiedteachers; have the largestaverage class size; or arePriority or Focus schools.Section 2122 (b)(3)
Class rosters withHQ Teacher status
Class size databefore and after class-size reduction teacheradded
Focus/Priority schoolstatus
Consolidatedapplication Selection ofSchools ranking page.
Title II budget
District Comments
4/7/2016 9:37:38 AM
CEO Donald Asplen
This item is not applicable as the school is a singlebuilding LEA
Monitor Comments
5/11/2016 10:28:23 AM
Monitor Margaret Ptakowski
Their is not applicable as the school is a singlebuilding LEA.
Page 14 of 48
Title II Part A -- Requirements June 16, 2016
2015-2016 Monitoring Protocol
Requirements MetNotMet
N/ASuggested Evidence of
ImplementationAdditionalEvidence
Comments
8. The LEA utilizes highly-qualified teachers to reduceclass size. Section 2123(a)(2)(B)
Class-size reductionteacher rosters
PIMS Highly-Qualified Teacher report
2014-2015 HQTreport attached.2015-2015 to besubmitted on5/1/16
Monitor Comments
5/11/2016 10:28:54 AM
Monitor Margaret Ptakowski
Evidenced the HQT reports for the past two years.All teachers are HQT.
9. The LEA assures that TitleII funds are used only tosupplement or increase non-federal sources and not tosupplant funds from non-federal sources. 1114, 1115,1116, 1120A
Statement ofAllocation &Expenditures.
Monitor Comments
5/11/2016 10:39:57 AM
Monitor Margaret Ptakowski
Title II funds have been allocated towards PD.
If you have additional comments tomake about this section, enter them
here:
Page 15 of 48
Title II Part A -- Requirements June 16, 2016
2015-2016 Monitoring Protocol
Description Requirements MetNotMet
N/ASuggested Evidence of
ImplementationAdditionalEvidence
Comments
A. Audits
The SEA ensures that theState and the LEAs areaudited annually, if required,and that all correctiveactions required through thisprocess are fullyimplemented.
Uniform Grants GuidanceSection 200.501
1. Copies of single auditreports (2 mostrecent), correctiveaction plans andapproval documents forthe LEA.
Two most recentaudit reports (federalprograms only)
LEA response tofindings.
PDE follow-upreview of findings.
Independentauditor report showsthat LEA hascompleted allcorrective actions
District Comments
4/14/2016 12:20:52 PM
CEO Donald Asplen
The Cyber Charter Schoolhas not been required tohave a single audit
Monitor Comments
5/11/2016 10:43:02 AM
Monitor Margaret Ptakowski
Single audit was evidencedfor the last fiscal year.
If you have additional comments to make about this section, enterthem here:
Fiscal Requirements
Audits
Page 16 of 48
Fiscal Requirements -- Audits June 16, 2016
2015-2016 Monitoring Protocol
Description Requirements MetNotMet
N/ASuggested Evidenceof Implementation
AdditionalEvidence
Comments
B. Carryover
The LEAcomplies withthe carryoverprovisions ofTitle I.
Section 1127
1. LEAs with Title I allocations greaterthan $50,000 per year have not carriedover more than 15% of their allocationfrom one year to the next unless the SEAhas waived the limitation (allowable onceevery 3 year cycle if the SEA believes therequest is reasonable and necessary).
ConsolidatedApplicationCarryover section
Waiver requestand CarryoverWaiver ApprovalLetter
District Comments
4/14/2016 12:20:30 PM
CEO Donald Asplen
The Cyber Charter Schooldoes not carryover federalfunds
Monitor Comments
5/11/2016 10:44:04 AM
Monitor MargaretPtakowski
Achievement House doesnot carryover funding.
If you have additional comments to make about this section, enter themhere:
Carryover
Page 17 of 48
Fiscal Requirements -- Carryover June 16, 2016
2015-2016 Monitoring Protocol
Description Requirements MetNotMet
N/ASuggested Evidenceof Implementation
AdditionalEvidence
Comments
C. Rank Order
The LEA ensures that itcomplies with therequirements of Title I whenallocating funds to eligibleschool attendance areas orschools in rank order ofpoverty based on the numberof children from low-incomefamilies who reside in aneligible school attendancearea.
Section 1113
1. The LEA is only servingeligible schools that havebeen ranked from highestto lowest without regard tograde spans and all schoolsabove 75% poverty areserved
ConsolidatedApplicationSelection ofSchools rankinggrid
District Comments
4/14/2016 12:19:02 PM
CEO Donald Asplen
This is a Cyber CharterSchool and would beconsidered one school
Monitor Comments
5/11/2016 10:44:30 AM
Monitor MargaretPtakowski
This is a cyber charterschool and is consideredone entity.
2. Allocations to eacheligible school in theConsolidated Applicationranking grid and the perpupil allocations match
Title I budgetfor each school
District Comments
4/14/2016 12:18:45 PM
CEO Donald Asplen
This is a Cyber CharterSchool and would beconsidered one school
Monitor Comments
5/11/2016 10:44:48 AM
Monitor MargaretPtakowski
This is a cyber charterschool and considered oneentity.
Rank Order
Page 18 of 48
Fiscal Requirements -- Rank Order June 16, 2016
2015-2016 Monitoring Protocol
Description Requirements MetNotMet
N/ASuggested Evidenceof Implementation
AdditionalEvidence
Comments
3. Pre-kindergartenchildren are excluded fromthe poverty count of anyschool
PIMS Report onEconomicallyDisadvantaged
District Comments
4/14/2016 12:17:21 PM
CEO Donald Asplen
The Cyber Charter Schooldoes not serve Pre-K
Monitor Comments
5/11/2016 10:45:14 AM
Monitor MargaretPtakowski
This cyber charter does notservice Pre-K children.
If you have additional comments to make about this section, enter themhere:
Page 19 of 48
Fiscal Requirements -- Rank Order June 16, 2016
2015-2016 Monitoring Protocol
Description Requirements MetNotMet
N/ASuggested Evidenceof Implementation
AdditionalEvidence
Comments
D. Supplement/Supplant
The LEA ensures that Title Ifunds are used only tosupplement or increase non-Federal sources used for theeducation of participatingchildren and not to supplantfunds from non-Federal sources.
Section 1114Section 1115Section 1116Section 1120A
1. LEA approvedbudget and records ofexpenditures of Titlefunds at the districtlevel match.
Title I A and D,Title II and Title IIIbudgets
LEA budget
Statement ofExpenditures forTitle I A and D, TitleII and Title III
Monitor Comments
5/11/2016 10:48:31 AM
Monitor MargaretPtakowski
Evidenced budgets forTitle I, II along with astatement of expenditures.
2. For SchoolwidePrograms -Expenditures verifythat funds have notsupplanted non-federalresources
Statement offederal, state andlocal allocations forpast two years
Federalexpenditures matchSWP activities
MOE letter
Monitor Comments
5/11/2016 10:49:07 AM
Monitor MargaretPtakowski
Expenditures match theSWP activities- Salaries,benefits, and PD.
Supplement/Supplant
Page 20 of 48
Fiscal Requirements -- Supplement/Supplant June 16, 2016
2015-2016 Monitoring Protocol
Description Requirements MetNotMet
N/ASuggested Evidenceof Implementation
AdditionalEvidence
Comments
3. For TargetedAssistance Programs -Expenditures meet thestatutory requirementsand are supplementalin nature and do notsupplant non-federalresources
Building levelTitle I budgets andstatement ofallocations andexpenditures forcurrent year
District Comments
4/14/2016 12:19:53 PM
CEO Donald Asplen
The Cyber Charter Schoolis operating a school wideprogram
Monitor Comments
5/11/2016 10:49:40 AM
Monitor MargaretPtakowski
This cyber charter schooloperates as a Schoolwideprogram.
If you have additional comments to make about this section, enter themhere:
Page 21 of 48
Fiscal Requirements -- Supplement/Supplant June 16, 2016
2015-2016 Monitoring Protocol
Description Requirements MetNotMet
N/ASuggested Evidence of
ImplementationAdditionalEvidence
Comments
E. Equipmentand RelatedProperty
UniformGrantsGuidance
1. LEA maintains Inventoryrecords, purchase orders andreceipts for equipment (over$1500) purchased and ComputingDevices and Special PurposeEquipment ($300 - $1499)
Inventory list ofitems purchased withTitle I A and D, Title IIand Title III
District Comments
4/14/2016 12:21:55 PM
CEO Donald Asplen
The Cyber Charter Schooldoes not purchase equipmentwith federal funds
Monitor Comments
5/11/2016 10:50:27 AM
Monitor Margaret Ptakowski
This cyber charter school doesnot purchase equipment fromfunding.
2. LEA has conducts a physicalinventory of all items every twoyears
Documentation thatphysical inventory hasbeen done within thelast two years
District Comments
4/14/2016 12:22:12 PM
CEO Donald Asplen
The Cyber Charter Schooldoes not purchase equipmentwith federal funds
Monitor Comments
5/11/2016 10:51:00 AM
Monitor Margaret Ptakowski
This cyber charter does notpurchase equipment fromfunding.
If you have additional comments to make about this section,enter them here:
Equipment and Related Property
Page 22 of 48
Fiscal Requirements -- Equipment and Related Property June 16, 2016
2015-2016 Monitoring Protocol
Description Requirements MetNotMet
N/ASuggested Evidenceof Implementation
AdditionalEvidence
Comments
F. Compliance toReservations
The LEAcomplies withrequirementsregarding thereservation offunds.
Section 1113Section 1116Section 1118
1. LEA has reserved fundsnecessary to provide servicescomparable to those provided tostudents in Title I funded schoolsto homeless students in non-TitleI schools. If appropriate fundswere set aside, for: Neglected Homeless students
ConsolidatedApplicationReservation ofFunds page
ConsolidatedApplication Title Ibudget
Statement ofexpenditures forhomeless and/orneglected students
District Comments
4/14/2016 12:24:06 PM
CEO Donald Asplen
The Cyber Charter School doesnot fund neglected or homelessstudents through federal funds
Monitor Comments
5/11/2016 10:51:40 AM
Monitor Margaret Ptakowski
This cyber charter school does notfund for neglected or homelessstudents with federal funds.
2. If LEA has indicated the use ofthe Salary and Fringe Benefit set-aside on the Reservation of Fundsworksheet, does documentationexist to show how the calculationwas derived and shows how theset-aside amount was allocatedback to the appropriate Title Ischool? (If not used, select NA)
ConsolidatedApplicationReservation ofFunds
Spreadsheetdemonstratingcalculations
District Comments
4/26/2016 8:31:45 AM
CEO Donald Asplen
The Charter School has notindicated the use of Salary andFringe Benefit set-aside on theReservation of Funds worksheet.
Monitor Comments
5/11/2016 10:52:27 AM
Monitor Margaret Ptakowski
This cyber charter does not usesalary and fringe benefit set-asideon the reservation of funds.
Compliance to Reservations
Page 23 of 48
Fiscal Requirements -- Compliance to Reservations June 16, 2016
2015-2016 Monitoring Protocol
Description Requirements MetNotMet
N/ASuggested Evidenceof Implementation
AdditionalEvidence
Comments
3. LEA has reserved an amountequal to (or a minimum of) 20%of its Title I allocation for Priorityand/or Focus schools'interventions
ConsolidatedApplicationReservation ofFunds page
Statement ofexpenditures forinterventions
Monitor Comments
5/11/2016 10:54:30 AM
Monitor Margaret Ptakowski
Evidenced the set aside amount forthe Priority school interventions.
4. LEAs receiving more than$500,000 in Title I funds havereserved a minimum of 1% of theallocation for parent involvementand have distributed a minimumof 95% of those funds to theschools.
Procedure forallocation of atleast 95% toschools
District Comments
4/14/2016 12:26:47 PM
CEO Donald Asplen
The Cyber Charter School is notreceiving more than $500,000 inTitle I funds and therefore doesnot have to reserve a minimum of1% of their allocation for parentinvolvement.
Monitor Comments
5/11/2016 10:55:03 AM
Monitor Margaret Ptakowski
This cyber charter does not receivemore than $500,000.
If you have additional comments to make about this section, enterthem here:
Page 24 of 48
Fiscal Requirements -- Compliance to Reservations June 16, 2016
2015-2016 Monitoring Protocol
Description Requirements MetNotMet
N/ASuggested Evidence of
ImplementationAdditionalEvidence
Comments
G. ObligatingFunds
1. LEA began obligatingfunds on or after theprograms' approved date
Documentation thatprogram funds were not spentprior to program approval date
Monitor Comments
5/11/2016 10:59:05 AM
Monitor Margaret Ptakowski
Did not obligate prior toapproval letter evidenced July 1,2015.
If you have additional comments to make about thissection, enter them here:
Obligating Funds
Page 25 of 48
Fiscal Requirements -- Obligating Funds June 16, 2016
2015-2016 Monitoring Protocol
Description Requirements MetNotMet
N/ASuggested Evidence of
ImplementationAdditionalEvidence
Comments
H. Title I,Part D
1. LEA spends Title I, Part D funds onallowable, supplemental, andeducational activities at the selecteddelinquent institution(s)
Statement ofexpenditures fordelinquent
District Comments
4/14/2016 12:28:13 PM
CEO Donald Asplen
The Cyber Charter School doesnot accept Title I, Part D funds
Monitor Comments
5/11/2016 10:59:31 AM
Monitor Margaret Ptakowski
This cyber charter does notaccept Title I Part D funds.
If you have additional comments to make about this section,enter them here:
Title I, Part D
Page 26 of 48
Fiscal Requirements -- Title I, Part D June 16, 2016
2015-2016 Monitoring Protocol
Description Requirements MetNotMet
N/ASuggested Evidence of
ImplementationAdditionalEvidence
Comments
I. RecordRetention
1. Federal program records aremaintained for a period of 7 years(current year plus 6 prior)
Monitor Comments
5/11/2016 11:01:03 AM
Monitor Margaret Ptakowski
Advised the Cyber Charter tokeep records for 7 years.
If you have additional comments to make about this section,enter them here:
Record Retention
Page 27 of 48
Fiscal Requirements -- Record Retention June 16, 2016
2015-2016 Monitoring Protocol
Description Requirements MetNotMet
N/ASuggested Evidence of
ImplementationAdditionalEvidence
Comments
J.CommunityEligibilityProvision(CEP)
1. Did your LEA have schools thatparticipated in the CommunityEligibility Provision (CEP) during the14-15 SY? This is asked for 15-16monitoring because data from theprevious year is used for the currentyear Selection of Schools andNonpublic Equitable Share dataNote: If your LEA has schools thathave adopted CEP for the first timeduring the 15-16 SY this answer is"no". Note: If a "no" answer theremaining questions can be markedN/A.
Consolidated ApplicationSelection of Schools
District Comments
4/14/2016 12:28:52 PM
CEO Donald Asplen
The Cyber Charter Schooldoes not participate in theCEP program
Monitor Comments
5/11/2016 11:02:07 AM
Monitor MargaretPtakowski
This cyber charter doesnot participate in the CEPprogram.
2. Were all buildings in 14-15 CEP orwere some CEP and others non-CEP?If all schools CEP, select MET. If not,select N/A, then discuss per bullet 3how data was made uniform.
Consolidated ApplicationSelection of Schools
District Comments
4/14/2016 12:28:56 PM
CEO Donald Asplen
The Cyber Charter Schooldoes not participate in theCEP program
Monitor Comments
5/11/2016 11:02:37 AM
Monitor MargaretPtakowski
This cyber charter doesnot participate in the CEPprogram.
Community Eligibility Provision (CEP)
Page 28 of 48
Fiscal Requirements -- Community Eligibility Provision (CEP) June 16, 2016
2015-2016 Monitoring Protocol
Description Requirements MetNotMet
N/ASuggested Evidence of
ImplementationAdditionalEvidence
Comments
3. LEA has a data source/process thatwas used to ensure that CEP buildinglow-income data was uniform withother non-CEP buildings and/or wasequitable in regard to nonpublicschools
Consolidated ApplicationSelection of Schools
The 1.6 multiplier wasapplied against CEP datafrom participating schoolsto make it uniform withtraditional Free andReduced Lunch data at non-CEP schools.
Raw CEP/DirectCertification (DC) data wasutilized at all schools in auniform manner without amultiplier and regardless ofwhether or not a school wasCEP participating or not.
A survey that looked likethe old Free and Reducedlunch survey - but whichmade clear that it was not arequirement of the foodsubsidy program was sentto participating CEPschools. Non-CEP schoolswould use the traditionalfree and reduced forms.
District Comments
4/14/2016 12:29:19 PM
CEO Donald Asplen
The Cyber Charter Schooldoes not participate in theCEP program
Monitor Comments
5/11/2016 11:03:02 AM
Monitor MargaretPtakowski
This cyber charter doesnot participate in the CEPprogram.
All information in regards to the fiscal requirements were in order and readily accessible.
Comments
Page 29 of 48
Fiscal Requirements -- Community Eligibility Provision (CEP) June 16, 2016
2015-2016 Monitoring Protocol
Description Requirements MetNotMet
N/ASuggested Evidence of
ImplementationAdditionalEvidence
Comments
A. Conflict ofInterest UniformGrants GuidanceSection 200.112
1. Conflict of Interest Requirement- the non-federal entity mustdisclose in writing any potentialconflict of interest to the Federalawarding agency or pass-throughentity in accordance with theapplicable Federal awardingagency policy, which includes: Standards of Conduct (coveringconflicts of interest whengoverning the actions of itsemployees engaged in theselection award and administrationof contracts) Organizational Conflicts-(relationships with a parentcompany, affiliate, or subsidiaryorganization, the non-Federalentity is unable or appears to beunable to be impartial inconducting a procurement actioninvolving a related organization) Disciplinary Actions- (actionstaken against an individual whoviolates the standards of conduct) Mandatory Disclosure- (potentialconflict disclosed in writing)
policy
self-disclosure form
resolution form orother evidence of howit was resolved(waived, ordisciplinary actionstaken)
Monitor Comments
5/11/2016 11:05:00 AM
Monitor MargaretPtakowski
Evidenced the Conflict ofInterest Policy. It is Boardapproved.
If you have additional comments to make about this section, enterthem here:
Uniform Grants Guidance
Conflict of Interest
Allowability of Costs
Page 30 of 48
Uniform Grants Guidance -- Allowability of Costs June 16, 2016
2015-2016 Monitoring Protocol
Description Requirements MetNotMet
N/ASuggested Evidence of
ImplementationAdditionalEvidence
Comments
B.Allowability ofCostsUniformGrantsGuidanceSection200.43
1. Allowability of Costs Requirement Expenditures must be aligned with approvedbudgeted items and when determining how theDistrict expends its funds the procedure mustinclude the following cost principles: Necessary, reasonable and allocable Conform with federal law and grant terms Consistent with state and local policies Adequately documented
review procedure todetermine if the aboverequirements are includedand explained
If you have additional comments to make about this section, enter them here:
Description Requirements MetNotMet
N/ASuggested Evidence of
ImplementationAdditionalEvidence
Comments
C. Procurement effective 2017-18 monitoring cycle cannot bemarked Not Met Uniform GrantsGuidance Section 200.300
1. Procurement the Districtmaintains purchasingprocedures• Micro-purchases (purchase upto $3,000)• Small Purchase (between$3,000-$150,000)• Sealed Bids (purchases over$150,000 with formaladvertising)• Competitive Proposals (morethan one source submitting aproposal)• Non-competitive Proposals i.e.Sole Source (Solicitation of aproposal from only one source)
procurement procedureand does the proceduredefine the 5 requirements
Procurement
Page 31 of 48
Uniform Grants Guidance -- Procurement June 16, 2016
2015-2016 Monitoring Protocol
Description Requirements MetNotMet
N/ASuggested Evidence of
ImplementationAdditionalEvidence
Comments
If you have additional comments to make about this section, enter them here:
Description Requirements MetNotMet
N/ASuggested Evidence of
ImplementationAdditionalEvidence
Comments
D. Cash ManagementUniform GrantsGuidance Section200.305
1. Cash Management the District mustmaintain written procedures to implement thefollowing cash management requirements: Reimbursements explain what happens if theDistrict is initially charging federal grantexpenditures to nonfederal funds Advances explain what happens if the Districtreceives advance payments of federal grantfunds Interest explain how the District will manageinterest earned on federal grant awards
procedureexplaining the above
If you have additional comments to make about this section, enter them here:
Description Requirements MetNotMet
N/ASuggested Evidence of
ImplementationAdditionalEvidence
Comments
E. TravelReimbursement
Uniform GrantsGuidance Section200.474
1. Travel the District must have writtentravel policies in order for travel costs to beallowable• Types of travel (single day, overnight orout-of-state)• What expenses may be reimbursed (food,lodging, transportation, airfare)• What type of documentation is needed forreimbursement (pre-approval travel form,receipts, post travel form)
policy
Cash Management
Travel Reimbursement
Page 32 of 48
Uniform Grants Guidance -- Travel Reimbursement June 16, 2016
2015-2016 Monitoring Protocol
Description Requirements MetNotMet
N/ASuggested Evidence of
ImplementationAdditionalEvidence
Comments
If you have additional comments to make about this section, enter them here:
Page 33 of 48
Uniform Grants Guidance -- Travel Reimbursement June 16, 2016
2015-2016 Monitoring Protocol
Building Date Staff Member Interviewed Staff Member Position
Cyber Charter School 5/11/2016 Mark Slider Principal
Personnel Interviews
Page 34 of 48
Personnel Interviews June 16, 2016
2015-2016 Monitoring Protocol
Name Check if
Interviewed
Principal: Mark Slider
Parent: Lynn Zamberlan
Parent: Jay Finkle
Parent: Oliver Sayre
Parent:
Parent:
ProgramReviewers:
VisitDate:
Division of Federal ProgramConsolidated Program Review
2015-2016 School YearAchievement House CS
Achievement House Cyber Charter School
SCHOOL Level Monitoring
Page 35 of 48
Personnel Interviews June 16, 2016
2015-2016 Monitoring Protocol
Requirements MetNotMet
N/ASuggested Evidence of
ImplementationAdditional Evidence Comments
1. All instructional paraprofessionalsworking in a Title I program arehighly qualified.
List of paraprofessionals& their qualifications: HSDiploma plus 2 years ofcollege (48 credits), AADegree or local assessment
PIMS report
Schools employs 2 ELL Aidesand 1 Instructional Aide:Certification for each Aidesincludes: Kathleen Gonzalez:A.A. Degree Brenda Russell-Diaz: B.S. Degree ErinHorrell: ParaeducatorCertificate of Competency
2. Parents (in Title I schools only)are notified annually that they mayrequest information regarding theprofessional qualifications of theirchild's teacher(s), and ofparaprofessionals who provideinstructional services to theirchildren.
Copy of Right-to-Know Teacher Qualificationsletter and evidence ofdistribution date
RTK Letter attached.
3. Parents (in Title I schools only)are notified if their child is assignedto or being taught for four or moreconsecutive weeks by a teacher whois not highly qualified in a coreacademic subject. (This cannot bemarked N/A.)
Copy of Right-to-Know Non-HQT letter andevidence of distributiondate, if applicable, orundated if not applicable
District Comments
4/7/2016 10:31:39 AM
CEO Donald Asplen
All teachers in coresubject areas are HQT.
Title I: School Level
I. Highly Qualified
The Local Education Agency (LEA) designs and implements procedures that ensure the hiring and retention of qualified teachers and paraprofessionals andensure that parents are informed of educator credentials as required.
Section 1111(h)(6)(A)Section 1119(a)(1-2)(c)(1)
Page 36 of 48
Title I: School Level - Achievement House Cyber Charter School - I. Highly June 16, 2016
2015-2016 Monitoring Protocol
Requirements MetNotMet
N/ASuggested Evidence of
ImplementationAdditional Evidence Comments
If you have additional comments to makeabout this section, enter them here:
Page 37 of 48
Title I: School Level - Achievement House Cyber Charter School - I. Highly June 16, 2016
2015-2016 Monitoring Protocol
Requirements MetNotMet
N/ASuggested Evidence of
ImplementationAdditionalEvidence
Comments
1. Schools receiving Title I fundshave a written Parent InvolvementPolicy/Plan aligned with the Districtpolicy and evidence that it isupdated annually and has beendistributed to parents. Requiredcomponents:
• describes how parents will beinvolved in the planning,review and improvement ofthe school's ParentInvolvement Policy.
• states that an annual meetingwill be held to inform parentsof the school's participation inthe Title I program and toexplain the requirements ofthe program and their right tobe involved.
• states that parent meetings,including parent conferences,will be held at different timesduring the day.
School parentinvolvement policy
Parent meetingagenda & sign-insheets, memoranda,revisions
Website posting
ParentInvolvementPolicy attached
Monitor Comments
5/11/2016 11:10:56 AM
Monitor Margaret Ptakowski
Evidenced the written parent involvementpolicy. Parents access this policy on thewebsite.
II. Parent Involvement
The LEA and Title I schools meet parental involvement requirements.
Section 1118(a)-(h)Section 1111(c)(14)Section 1111(d)Section 1116(a)(1)(D)
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Title I: School Level - Achievement House Cyber Charter School - II. Parent June 16, 2016
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• states that Title I funds maybe used to pay reasonableand necessary expensesassociated with parentinvolvement activities,including transportation,childcare, or home visitexpenses to enable parents toparticipate in school-relatedmeetings and trainingsessions.
• describes how parents will beinvolved in the planning,review, and improvement ofthe school's Title I program.
• describes how the schoolinvolves parents in the jointdevelopment of theSchoolwide Program Planunder Section 1114. Appliesonly to Title I schoolsoperating a SchoolwideProgram.
• describes how the school willprovide parents ofparticipating children withtimely information about theTitle I program.
• describes how the school willprovide parents ofparticipating children with adescription and explanation ofthe curriculum in use at theschool, the forms of academicassessment used to measurestudent progress, and theproficiency levels studentsare expected to meet.
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Title I: School Level - Achievement House Cyber Charter School - II. Parent June 16, 2016
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• describes how the school willprovide assistance to parentsin understanding the State'sacademic content standardsand student achievementstandards, local academicassessments and how tomonitor a child's progress andwork with teachers toimprove the achievement oftheir children.
• states that the school willprovide, if requested byparents, opportunities forregular meetings to formulatesuggestions and toparticipate, as appropriate, indecisions relating to theeducation of their children,and respond to any suchsuggestions as soon aspracticably possible.
• states that a school-parentcompact was jointlydeveloped with parents andthe compact outlines howparents, the entire schoolstaff and students will sharein the responsibility forimproved studentachievement.
• describes how the schoolprovides materials andtraining to help parents towork with their children toimprove their children'sachievement, such as literacytraining and usingtechnology, as appropriate, tofoster parent involvement.
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Title I: School Level - Achievement House Cyber Charter School - II. Parent June 16, 2016
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2. Schools receiving Title I fundshave a written school-parentcompact and evidence that it hasbeen updated annually and has beendistributed to parents
School-parentcompact
Staff-parentmeeting agenda &sign-in sheets
Evidence ofdistribution
School ParentCompact attached
Monitor Comments
5/11/2016 11:11:31 AM
Monitor Margaret Ptakowski
Evidenced the School-parent compactwhich is retrieved on the website.
3. Title I schools hold an annualmeeting to inform parents ofparticipating students about Title Iprogram
Title I meetingagenda and sign-insheets
Agenda/Sign-inattached.
4. Title I schools have providedassistance to parents inunderstanding the States academiccontent standards and studentacademic achievement standards,State and local academicassessments, the requirements ofTitle I, and how to monitor a childsprogress and work with educators toimprove student achievement.
Staff/Parentmeeting agendas andsign-in sheets
PSSA letter toparents attached.
District Comments
4/13/2016 9:54:18 AM
CEO Donald Asplen
PSSA letter from Principal to parentsattached.
Monitor Comments
5/11/2016 11:34:04 AM
Monitor Margaret Ptakowski
Letters for the PSSA announcement andthe site where the student will be takingthe PSSA or the Keystone StateAssessments. These sites are submitted tothe state - John Weiss, etc., so that theyknow that the tests are scheduled forstudents to take part in the test.
5. Title I schools have providedmaterials and training to helpparents work with their children toimprove achievement, such asliteracy and technology training.
Training materials,evaluations, agendas& sign-in sheets,calendar of events
Workshops
Parent Mattersinformationattached
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Title I: School Level - Achievement House Cyber Charter School - II. Parent June 16, 2016
2015-2016 Monitoring Protocol
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6. Title I schools educateinstructional staff, with parentalassistance, in the value and utility ofcontributions of parents, how toreach out to and communicate withand work with parents as equalpartners, implement and coordinateparent programs and build tiesbetween parents and schools.
Staff meetingagendas & sign-insheets
Professionaldevelopment agendas
Induction Plan
Surveys
ComprehensivePlan
7. Title I schools have coordinatedand integrated parent involvementprograms and activities with otherprograms (Head Start, publicpreschools, parent resource centers,early childhood programs), toencourage and support parents inmore fully participating in theeducation of their children, andparents have participated in thedevelopment of the Transition Plan.
Transition Plan
Parent trainingmaterials, evaluations,agendas, calendar ofevents
Staff/Parentmeeting agendas andsign-in sheets
Transition PlanAttached. SSIPattached.
8. Title I schools have sentinformation related to school andparent programs to parents in aformat and language the parentscould understand.
Translateddocuments such asfliers, letters, web sitepostings
Enrollment andgeneral parentinformationdocumentsattached.
Monitor Comments
5/11/2016 11:35:07 AM
Monitor Margaret Ptakowski
All documents are in English and Spanish.Additional bilingual information isavailable on an as need basis.
9. Title I schools have provided fullopportunities for participation ofparents of LEP students, studentswith disabilities, parents of migrantstudents.
Parent meetingagendas & sign-insheets
Documentationshared or distributed
Parent with ELLStudents.
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Title I: School Level - Achievement House Cyber Charter School - II. Parent June 16, 2016
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10. Title I schools have informedparents about the existence of aparent resource center, if one exists.(Federal regulations do not require aparent resource center.)
Documentationsuch as copies offliers, letters senthome, postedinformation on boardsat schools and/orwebsite postings
District Comments
4/13/2016 10:54:35 AM
CEO Donald Asplen
Achievement House does not haveresource centers
Monitor Comments
5/11/2016 11:31:03 AM
Monitor Margaret Ptakowski
This cyber charter does not have aphysical resource center. However, thereare resources on the website. There is aspecific link on the website that parentscan go to to access the parent resources.Parents receive a user name and passwordat the physical orientation with parentsprior to students beginning at the cybercharter school.
11. Title I schools conducted anannual evaluation of theeffectiveness of school parentalinvolvement activities.
Copy of annualparent survey and/orparent/teacherconference evaluationand collated results
Parent meetingagenda & sign-insheet
Monitor Comments
5/11/2016 11:13:54 AM
Monitor Margaret Ptakowski
Evidenced the annual parent survey withthe submissions and the results received.The survey covers, administrative, teacherand technical issues. This is on thewebsite and is easily accessible to theparents.
If you have additional comments to makeabout this section, enter them here:
Page 43 of 48
Title I: School Level - Achievement House Cyber Charter School - II. Parent June 16, 2016
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1. All Schoolwide schools:
• Have completed a needs assessment,• Have developed school-wide reform
strategies,• Are using highly qualified staff to deliver
instruction,• Are sending high-quality teachers to high-
need schools• Have high-quality and ongoing professional
development,• Have parent involvement• Have a Pre-K to Kindergarten Transition
Plan for preschool children, if applicable• Consider teacher input when making
assessment decisions• Provide effective, timely and additional
assistance to students having difficultymastering proficient or advanced levels ofacademic standards
• Budget coordinated with regular program
Copy of Schoolwide Plan
Copy of annually updated SchoolwideTemplate/School Improvement Plan ANDSchoolwide Addendum
Sign-in sheets and agendasdemonstrating plan was updated annually
SIP attached.
2. School operates a Schoolwide program with awaiver. Priority/Focus School
30-40% free and reduced count
Waiver approval letter
III. Schoolwide Programs
The LEA and schools develop schoolwide programs that use the flexibility provided to them by laws to improve the academic achievement of all students inthe school.
Section 1114
If the LEA does not operate a Schoolwide Program in any Title I schools, this section can be skipped.
Page 44 of 48
Title I: School Level - Achievement House Cyber Charter School - III. June 16, 2016
2015-2016 Monitoring Protocol
Requirements MetNotMet
N/A Suggested Evidence of ImplementationAdditionalEvidence
Comments
If you have additional comments to make about this section,enter them here:
Page 45 of 48
Title I: School Level - Achievement House Cyber Charter School - III. June 16, 2016
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1. The LEA and Title I school have established targetedassistance programs that address statutory purposes andmeet requirements, including the following:
• Scientifically-based, high-quality supplementalresources
• Using effective instructional methods and strategiesthat strengthen the core academic program and arealigned to the resources
• Minimizing the removal of students from the regularclassroom during regular school times
• Primary consideration to providing supplementallearning time
List of supplementalmaterials
Identification of scientifically-based instructional modelsbased on current best practices
Title I staff and eligiblestudent schedules
Benchmark data andformative assessment data ofTitle I students
2. LEA and Title I school promote the integration of staffsupported by Title 1 into the regular school program andassures that targeted assistance program planningcoordinates with and supports the regular educationprogram.
Documentation of regularteam meetings, agendas sign-insheets, minutes, etc.
Professional developmentschedules
Meeting agendas, sign-insheets
IV. Targeted Assistance
The LEA targeted assistance programs meet all requirements.
Section 1115
If the LEA only operates Schoolwide Programs in Title I schools, this section can be skipped.
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Title I: School Level - Achievement House Cyber Charter School - IV. June 16, 2016
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3. The Title I school has established criteria for the selectionof eligible students (including Head Start, Homeless, Migrant,Neglected/Delinquent.)
Selection criteria
Student roster with testscores that includes rank orderlisting
Teacher/parentrecommendations
List of eligible students notserviced due to parentsdeclining services
If you have additional comments to make about this section, enter them here:
Page 47 of 48
Title I: School Level - Achievement House Cyber Charter School - IV. June 16, 2016
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Description Requirements MetNotMet
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AdditionalEvidence
Comments
1. TimeDocumentation
1. The LEA and Title I school maintainsemi-annual certifications for allemployees funded 100% from a singlecost objective
Semi-annualtime certifications
Monitor Comments
5/11/2016 11:35:41 AM
Monitor Margaret Ptakowski
Evidenced the semi-annualtime certification.
2. The LEA and Title I school maintaintime documentation/logs for proratedstaff including the amount of timespent on each funding source activity;logs are signed by a supervisor andreconciled to payroll documentation ona monthly basis; or fixed scheduleapproval has been obtained from DFP
Time logs
Staff schedules
Documentationof Fixed schedulesemi-annual timedocumentation DFPapproval
District Comments
4/26/2016 8:33:02 AM
CEO Donald Asplen
The Charter School's title Iemployee's are funded 100%from a single cost objective.
Monitor Comments
5/11/2016 11:41:52 AM
Monitor Margaret Ptakowski
The Cyber Charter School'sTitle I employees are funded100% from a single costobjective.
If you have additional comments to make about this section, enter themhere:
V. Fiscal Requirements
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Title I: School Level - Achievement House Cyber Charter School - V. Fiscal June 16, 2016
2015-2016 Monitoring Protocol