Celebrating our StrengthsSupport Staff Conference 2014

Celebrating the Knowledge we have

To recognise knowledge / information as an asset

To discuss the types of information we hold Why it is important to know what information

we have Celebrating a mistake (with apologies to the

relevant parallel session!) How to avoid mistakes Q & As

Aims of the session

Knowledge is an asset in the same way as our financial balance, University buildings, staff and services are

Without knowing what decisions we’ve made and why we made them, we can’t understand why we did what we did in the past, why we’re doing what we’re doing now, and what to do in the future!

Knowledge as an asset

What information do we hold?

Personal data

Sensitive personal data

Commercially sensitive data Financial

Commercial

Scientific

Technical

Research

Everything else!

Effective decision making

Why is it important to be aware of the information we hold?

Trust

Professionalism

Reputation

“Pension records left in supermarket recycling bin”

Information Commissioner’s Office decision - September 2012

£250k fine

Why is it important to be aware of the information we hold?

Effective decision making

Professionalism

Trust Reputation

Safety

Legislation

breaches

Good use of

resources

Total cost savings of 280 boxes

over 40 years£47,040!!!

20 : 1 (not the game show!)Cost savings per box :35p a month£4.20 a year£168 for box life (40 years)

Celebrating a mistake

Know what information we can disclose, to whom and when

Know where we hold information – in what format, where, and for how long

Think about the information we have – do we need all of it, all of the time?

Use passwords and encryption when necessary

How to avoid mistakes

Compound words: ilovemycat or 1L0vemy(atPlayuppompy or P1@yUp-P0mpy

Name/Date:RobW(apr)2014 or 2014[apr]RobW

Association:Amazon - b00ks_&_DVD5, B00K5//on=linePayPal - M@K£!!PAYment5, is=1T=5AFE?FaceBook - Face***Book123

Song/Poems:Shall I compare thee to a summer’s day?

SICTTASD5!ct2ASD?

Password hints and tips

Any questions?

For further information, contact

Sarah Arnold University Records Manager x 3390

Samantha HillInformation Disclosure Manager x 3642

Robbie WalkerInformation Security Architect x3279