U.S. Army Soldier Support InstituteAdjutant General School

MOS 420A - Human Resources TechnicianWarrant Officer Basic Course

Prepare Unit Personnel Strength Data

Lesson Plan

October 2019

U.S. ARMY ADJUTANT GENERAL SCHOOLAdjutant General Warrant Officer Basic Course

Lesson Plan for 805C – CDA42155Prepare Unit Personnel Strength Data

Lesson: 4.3 HoursLesson Author: AGS, ITEDLast Review: October 2019

1. SCOPE: This lesson provides an overview of doctrinal responsibilities, philosophies, and objectives for preparing personnel strength data. At the conclusion of this block of instruction, students will be able to identify and correctly use the proper reporting format, utilize DTAS, and submit eMILPO strength transactions.

This lesson builds on previous studies of:

Personnel Information ManagementReport Personnel Accountability

This lesson supports multiple desired educational outcomes, preparing students to be confident leaders who are able to effectively apply doctrinal concepts and sound judgment.

The expected outcome of this lesson is to introduce strength reporting tactics, techniques, and procedures (TTPs) at the foundational battalion level, while building a general understanding of higher echelon strength reporting. This lesson focuses on developing HR Officers who can plan, prepare, execute, and assess strength reports at battalion and correlate strength reporting functions and responsibilities at division/corps, and Human Resources Command (HRC) level.

Army Learning Areas and General Learning Outcomes:

Army Learning Areas (ALA) are the baseline focal points Soldiers and Army Civilians must possess to prevail in the ambiguous environments that challenge the Army today. The four ALAs are: Army Profession and Leadership; Mission Command; Human Dimension; and Professional Competence. The Army Learning Area taxonomy provides a framework to assist in grouping the General Learning Outcomes. The four Army Learning Areas serve as the framework to catalogue the 14 General Learning Outcomes.

General Learning Outcomes (GLO) are essential outcomes resulting from training, education, and experience along a career continuum of learning. There are three primary purposes for the Army General Learning Outcomes. First, they provide trainers and educators a lens into how effective they are in conveying their support material.

Second, it assists in improving instructional design and/or training support packages. Finally it places responsibility on training and education proponents to be nested with ALAs.

This lesson covers the following ALAs and associated GLOs:

Army Profession and Leadership ALA. The Army Profession is a unique vocation of experts certified in the ethical design, generation, support, and application of landpower, serving under civilian authority and entrusted to defend the Constitution and the rights and interests of the American people. Leadership is the process of influencing people by providing purpose, direction, and motivation to accomplish the mission and improve the organization.

ALA: Army Profession and Leadership GLOsGLO 1: Soldiers and Army Civilians proficient in leader attributes and competencies. This includes

Leader Development, Counseling, Coaching, and Mentoring. GLO 2: Soldiers and Army Civilians proficient in character, competence, and commitment as trusted

Army Professionals. This includes the Army Profession, Army Ethic, Army Values, and Character Development.

Mission Command ALA. The exercise of Mission Command encompasses how Army commanders and leaders apply the foundational MC philosophy with the MC WfF. Together, the MC philosophy and MC WfF guide, integrate, and synchronize Army operations throughout the conduct of ULO.

ALA: Mission Command GLOsGLO 3: Soldiers and Army Civilians demonstrate proficiency in mission command philosophy. This

includes Build Teams through Mutual Trust, Create Shared Understanding, Provide Commander’s Intent, Exercise Disciplined Initiative, Use Mission Orders, and Accept Prudent Risk.

GLO 4: Soldiers and Army Civilians demonstrate proficiency in mission command leader and commander tasks. This includes Lead the Operations Process, Inform and Influence Relative Audiences, Develop Teams within Units and Unified Action Partners, Art of Command/Science of Control, Pre-Combat Inspections, Lead the Unit, Organize Staff for Operations, Rapid Decision and Synchronization Process, and Troop Leading Procedures.

GLO 5: Soldiers and Army Civilians demonstrate proficiency in mission command staff tasks. This includes the Operations Process (Plan, Prepare, Execute, and Assess), Synchronize Information-related Capabilities, Knowledge/Information Management, and Cyber-Electromagnetic Activities.

Human Dimension ALA. The Human Dimension embodies the cognitive, physical, and social components of the Army’s trusted professionals and teams.

ALA: Human Dimension GLOsGLO 7: Soldiers and Army Civilians demonstrate capacity in critical thinking. This GLO includes

Applied Critical Thinking and Groupthink Mitigation, Strategic Thinking, Problem Solving, and Decision Making.

GLO 8: Soldiers and Army Civilians demonstrate proficiency in communications skills. This includes Verbal Communication, Written Communication, Active Listening, Facilitation, Negotiations, Social Media, and Digital Communications.

GLO 10: Soldiers and Army Civilians pursue Comprehensive Fitness/Resiliency Skills and Performance Enhancement Skills.

Professional Competence ALA. Professional Competence is the demonstrated technical and tactical proficiency in Army and joint doctrine largely revolving around the concept of ULO codified in ADP 3-0.

ALA: Professional Competence GLOsGLO 12: Soldiers and Army Civilians demonstrate proficiency in Army and joint doctrine; includes

ULO, National Security Policies, and Military Strategies and Capabilities.GLO 13: Soldiers and Army Civilians support Army policies, programs, and processes; includes

Understanding and contributing to Army Systems that manage, develop, and transform the Army.

GLO 14: Soldiers and Army Civilians are technically and tactically competent; includes Branch and Career Management Field proficiency, Career Programs, Series Technical Certifications, and Warfighting Skills.

2. LEARNING OBJECTIVES:

Terminal Learning Objective: Prepare Unit Personnel Strength Data

Action: Prepare Unit Personnel Strength Data

Condition: In a classroom environment with access to FM 1-0, AR 600-8-6, ADRP 5-0, Deployed Theater Accountability Software (DTAS) Functional Guidance, DTAS Mobile Application User Manual, Electronic Military Personnel Office (eMILPO) User Manual, eMILPO Training Database, and student reading assignment material and awareness of Operational Environment (OE), variables and actors.

Standard: Standards will be met when the student:

1. Define Strength Reporting Principles2. Define Strength Reporting Doctrinal Responsibilities at each Echelon of Command3. Identify Strength Reporting Formats4. Submit electronic Military Personnel Office (eMILPO) Strength Reporting Transactions5. Reconcile Unit Personnel Accountability Report6. Identify Strength Reporting Enabling Systems7. Utilize Deployed Theater Accountability Software (DTAS)

Learning Domain: Cognitive

Level of Learning: Application

Safety Requirements: In a training environment, leaders must perform a risk assessment in accordance with ATP 5-19, Risk Management. Leaders will complete a DA Form 2977 DELIBERATE RISK ASSESMENT WORKSHEET during the planning and completion of each task and sub-task by assessing mission, enemy, terrain and

weather, troops and support available-time available and civil considerations, (METT-TC).

Risk Assessment Level: Low

Environmental Statement: Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so, you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Refer to ATP 3-34.5 Environmental Considerations and GTA 05-08-002 Environmental-Related Risk Assessment

3. STUDENT PREREQUISITE WORK:

a. Study Requirements:

Read: (1) Advance Sheet(2) FM 1-0, Human Resources Support, Chapter 3, Paragraphs 3-61 thru 3-76 (3) AR 600-8-6, Personnel Accounting and Strength Reporting, Chapters 1, 2, 4(4) ADRP 5-0, The Operations Process, Chapter 2, Paragraphs 2-70 thru 2-84

Scan: None.

Review: eMILPO User Manual v4.7.8

b. Bring to class: None.

c. Be prepared to discuss the following: (1) What is Strength Reporting?(2) Describe the difference between required, authorized and assigned strength?

4. INSTRUCTOR ADDITIONAL READING(S) AND RESOURCES

a. Doctrinal and Administrative References

(1) ADRP 5-0, The Operations Process, Chapter 2, Paragraphs 2-75 thru 2-84 (2) AR 600-8-6, Personnel Accounting and Strength Reporting

b. Websites(1) Army G-1(2) Human Resources Command(3) milSuite

5. TRAINING AIDS, REFERENCES AND RESOURCES:

a. FM 1-0, Human Resources Support b. AR 600-8-6,Personnel Accounting and Strength Reporting c. ADRP 5-0, The Operations Process d. eMILPO User Manual v4.7.8 e. Prepare Unit Personnel Strength Data Lesson Plan Appendix A: PowerPoint Presentation v. 7.0 Appendix B: Practical Exercise 1 - Short Answer Appendix C: Practical Exercise 2 - JPERSTAT Scenario

Appendix D: Practical Exercise 2 Supplement - Manual JPERSTAT

6. CONDUCT OF LESSON

a. Lesson Timeline:

10 minutes Concrete Experience10 minutes Publish and Process365 minutes Generalize New Information 50 minutes Practical Exercise 1 50 minutes Practical Exercise 280 minutes Web EDAS05 minutes Conclusion

Instructor Note: Before presenting this lesson, instructors must thoroughly prepare by studying this lesson and identified reference material.

7. CONCRETE EXPERIENCE: This phase is student-centered and observed by the instructor (not an active participant).

SHOW SLIDE 1

Concrete Experience

8. PUBLISH AND PROCESS: This phase is student-centered and observed by the instructor (not an active participant).

Instructor Note: The “publish” portion is a short discussion on how group members felt during their experience of generating data. This phase focuses on the group dynamics during the exercise and is NOT intended to be a discussion of the content generated. This can be kept short; once the group moves to “process,” they will likely continue to add to “publishing” type information. Do not let the group jump straight to content. When well facilitated, publishing is a good method to relate a discussion of interpersonal communication and group dynamics to the broader topic of leader competencies described in FM 6-22.

Questions the instructor may ask to assist in publishing: (Intent is to push critical thinking. Push students to defend their answers – allow students to hash out ideas).

Optional Instructor Questions: Q1: What happened? How did you feel about that?Q2: What did you learn from the group experience?

9. GENERALIZE NEW INFORMATION (GNI):

a. Introduction: Ask the students if anyone has ever prepared Strength Reporting (SR) data. Discuss student answers to determine their prior knowledge and experience with SR. Almost all students should have raised their hand if they have ever been in a leadership position, they have accounted for their subordinates and reported the strength to higher, even if it was just in a First Sergeant’s accountability formation. It is a fundamental Army task, but one that we seem to have a difficult time getting accurate.

b. Instructional Lead In: As an HR Professional, your ability to Prepare Unit Personnel Strength Data is critical to the success of your unit and your commander. Personnel Readiness is the Army Chief of Staff’s number one priority. This HR function requires timely and accurate data to complete the many unit status reports, including Personnel Status Reports (PERSTATS), Personnel Summary Reports (PERSUM), and Personnel Requirements Reports (PRR).

SHOW SLIDE 2 (Terminal Learning Objective - Action)

SHOW SLIDE 3 (Terminal Learning Objective - Condition)

SHOW SLIDE 4 (Terminal Learning Objective – Standards)

Learning Step / Activity Introduction Method of Instruction: Conference / Discussion Instructor to Student Ratio: 1:36 Time of Instruction: 15 minutes Media: Large Group Instruction

MOTIVATOR: For the next few hours, we will discuss Prepare Unit Personnel Strength Reporting Data and how the management of data accuracy and data reconciliation of personnel systems are critical to the manning levels and deployed strength of a unit.

NOTE: Ask the students if anyone has ever prepared Strength Reporting (SR) data. Discuss student answers to determine their prior knowledge and experience with SR. Almost all students should have raised their hand…if they have ever been in a leadership position, they have accounted for their subordinates and reported the strength to higher, even if it was just in a First Sergeant’s accountability formation. It is a fundamental Army task, but one that we seem to have a difficult time getting accurate.

Note: Refer Students to FM 3-0, Operations, and notify the students of the below.The Army is transitioning to large scale combat operations (LSCO). This will require modification to how we execute HR operations to build efficiency in executing HR core competencies. FM 3-0, Operations, covers large scale combat operations (LSCO). Once FM 1-0, Human Resources Support is updated, it and FM 4-0, Sustainment Operations will align with FM 3-0. Therefore, some of the information presented during this course may change. Until regulations change, the information presented is valid. During LSCO, Your organization may deploy as a part of a bigger organization. As an HR professional in a BDE/BCT S1, contact your higher command for guidance on the HR Systems of record that will be used during the deployment to update PIM. Use the information to implement policies and procedures for your organization as you prepare for deployment. Effective and efficient PIM Operations, contributes to units’ ability in executing their assigned mission. Therefore, proactive planning and preparation is the key to success during LSCO.Additionally, PIM is vital to LSCO because accurate and updated personnel information provides combatant commanders with the information required to man their organization in order to effectively execute their assigned mission. HR professionals must be trained on all applicable HR systems to ensure timely updates to PIM.Note: Refer students to paragraph 1-4, to understand FM 3-0’s description of Large-scale combat operations.Large-scale combat operations are intense, lethal, and brutal. Their conditions include complexity, chaos, fear, violence, fatigue, and uncertainty. Future battlefields will include noncombatants, and they will be crowded in and around large cities. Enemies

Show slide 5 Large Scale Combat Operations

will employ conventional tactics, terror, criminal activity, and information warfare to further complicate operations. To an ever-increasing degree, activities in the information environment are inseparable from ground operations. Large-scale combat operations present the greatest challenge for Army forces.Note: Refer students to FM 3-0, Operations, Figure 1-4. Figure l-4 shows the Army's strategic roles. The Army strategic roles are nested with joint phases to highlight the actions the Army will take in each phase.

Refer students to paragraph 1-4, to understand FM 3-0’s description of Large-scale combat operations.Large-scale combat operations are intense, lethal, and brutal. Their conditions include complexity, chaos, fear, violence, fatigue, and uncertainty. Future battlefields will include noncombatants, and they will be crowded in and around large cities. Enemies will employ conventional tactics, terror, criminal activity, and information warfare to further complicate operations. To an ever-increasing degree, activities in the information environment are inseparable from ground operations. Large-scale combat operations present the greatest challenge for Army forces.Refer students to FM 3-0, Operations, Figure 1-4. Figure l-4 shows the Army's strategic roles.FM 3-0 LSCO IAW Paragraph 1-143, During LSCO, deployments will be conducted at Corps level with Divisions, Brigades and other units as identified by the operational order, deploying in support of the Corps’ mission. This means Corps will be supporting a Theater Army Organization. During LSCO, Strength Reporting Functions is continuous that starts during SHAPE and continue throughout all strategic roles. Effective and Administer

Enlisted Promotions and Selections, contributes to units’ ability in executing their assigned mission.

Review the definition of SHAPE to highlight its importance during LSCO and Strength Reporting Functions and have students discuss their duties and responsibilities within their organizations. Emphasize that all the strategic roles are important; however, SHAPE will be reviewed because it ensures the successful execution of the other roles.

Additionally, notify students that analog/disconnect HR operations may occur during LSCO. Students should contact higher command and obtain analog/disconnected operations requirements (SOP, reporting format, etc.). They will develop internal SOPs and templates and disseminate to subordinate units to ensure they are prepared to execute disconnected strength reporting if required. SOPs can be adjusted once official guidance has been published. Shape: paragraph 1-62.Army operations to shape bring together all the activities intended to promote regional stability and to set conditions for a favorable outcome in the event of a military confrontation. Army operations to shape help dissuade adversary activities designed to achieve regional goals short of military conflict. As part of operations to shape, the Army provides trained and ready forces to geographic combatant commanders (GCCs) in support of their theater campaign plan. The theater army and subordinate Army forces assist the GCC in building partner capacity and capability and promoting stability across the AOR. Army operations to shape are continuous throughout a GCC's AOR and occur before, during, and after a joint operation within a specific operational area.Refer Students to FM 3-0, Appendix A, Command and Support Relationships.Highlight to the students that your organization’s command and support relationships with other organizations are vital during LSCO. Depending on the deployment location and the mission the unit is supporting, units command relationships may change. Working with your unit’s S3/G3, can assist S1/G1 in identifying the reporting hierarchy (upper/lower echelons). An OPORD will identify a unit’s reporting hierarchy during a contingency operations.  A-1. Establishing clear command and support relationships is a key aspect of any operation. Large-scale combat operations present unique and complex challenges that demand well defined command and support relationships among units. These relationships establish responsibilities and authorities between subordinate and supporting units. Some command and support relationships limit the commander's authority to prescribe additional relationships. Knowing the inherent responsibilities of each command and support relationship allows commanders to effectively organize their forces and helps supporting commanders understand their unit's role in the organizational structure.Review Tables A1-A3.

INSTRUCTIONAL LEAD-IN: Strength Reporting is an integral part of Personnel Readiness Management. It is a numerical end product of the accountability process

which is achieved by comparing the by-name data obtained during the Personnel Accountability process (faces) against specified authorizations to determine a percentage of fill. Personnel strength reporting includes reporting all personnel who deploy with the force. This includes Soldiers, military Service members from other Services, DoD civilians, and contractors. Accounting for all personnel can be an enormous undertaking, this course will assist you in accomplishing your accountability duties. So, pay close attention, ask questions, and participate during the course of the lesson.

HR support uses a competency-based and performance-oriented strategy guided by HR enduring principles that assure a higher quality, more diverse and ready Total Army enabled by effective HR systems and agile policies. HR leaders have a responsibility to not only understand the importance of their efforts and unit mission, but also the missions of all their supported and supporting units. To meet the challenges of current and future operations, leaders are guided by six interdependent enduring principles of HR support that must be thoughtfully weighted and applied during the planning, execution, and assessment of missions. These six principles are:Integration. Integration maximizes efficiency by joining all elements of HR support (tasks, functions, systems, processes, and organizations) with operations ensuring unity of purpose and effort to accomplish the mission. Anticipation. Anticipation relies on professional judgment resulting from experience, knowledge, education, intelligence, and intuition to foresee events and requirements in order to initiate the appropriate HR support. Responsiveness. Responsiveness is providing the right support to the right place at the right time. It is the ability to meet ever-changing requirements on short

Show slide 6 HR Enduring Principles

notice and to apply HR support to meet changing circumstances during current and future operations. It involves identifying, accumulating, and maintaining sufficient resources, capabilities, and relevant information to enable commanders to make rapid decisions. Synchronization. Synchronization is ensuring HR support operations are effectively aligned with military actions in time, space, and purpose to produce maximum relative readiness and operational capabilities at a decisive place and time. It includes ensuring the HR operational process is planned, executed, and assessed.Timeliness. Timeliness ensures decision makers have access to relevant HR information and analysis that support current and future operations. It also supports a near real-time common operational picture across all echelons of HR support. Accuracy. Accuracy of information impacts not only on decisions made by commanders, but impacts Soldiers and their Families. For Soldiers, accurate information impacts their careers, retention, compensation, promotions, and general well being. For Family members, accuracy of information is critical for next of kin (NOK) notification if a Soldier becomes a casualty. HR providers must understand the dynamic nature of HR system’s architecture and the fact that data input at the lowest level has direct impact on decisions being made at the highest level.

Show slide 7 HR Focus

Focus of HR Operations- Meeting the goal of providing efficient and effective HR support relies on multi-functional HR leaders who focus their knowledge and skills in support of the Army’s most important asset – its people. Only those who think strategically and work collaboratively, while inspiring and leading Soldiers and civilians can achieve desired outcomes. In all areas, HR personnel should focus on the following:Agile and clear HR policies. HR policies must be clear, encompassing, and flexible enough to apply to the greatest number of personnel and address the widest range of circumstances. They must be adaptable enough to be able to guide and inform personnel in complex and changeable circumstances. Effective HR practices. HR practices that emanate from the policy-level should be streamlined, intuitive, and able to effect stable and predictable process results.Competency-based skills. HR personnel must be competent and able to accomplish HR core competencies and key functions. Competencies align the responsibilities, knowledge, skills and attributes needed to fulfill mission requirements. Outcome-oriented actions. In an environment that measures HR performance, the emphasis is on successful outcomes in fulfillment of mission priorities. While it is important to have effective HR processes and practices in place, it is critical that the ends drive the means.Self development. Self development is one of three domains of leader development and requires leaders to display discipline and a desire for excellence in lifelong learning. Using assessments, HR leaders must invest the time to become competent and confident in HR operations.

Show slide 8 HR Support

c. There are four fundamental core competencies that all HR personnel must accomplish in HR support operations. Each of the four competencies includes subordinate key functions which contribute to the success of the core competency. HR core competencies and their subordinate key functions are:

(1) Man the Force.• Personnel Readiness Management (PRM).• Personnel Accountability (PA).• Strength Reporting (SR).• Retention Operations.• Personnel Information Management (PIM).

(2) Provide HR Services.• Essential Personnel Services (EPS).• Postal Operations.• Casualty Operations.

(3) Coordinate Personnel Support.• MWR Operations.• Command Interest Programs.• Army Band Operations.

(4) Conduct HR Planning and Operations. (a) HR Planning and Operations. (b) Operate HR Command and Control Nodes.

NOTE: Inform the students that during this block of instruction you will be discussing Strength Reporting

Learning Step / Activity 1. Define Personnel AccountabilityMethod of Instruction: Conference / DiscussionInstructor to Student Ratio: 1:36Time of Instruction: 45 minsMedia: Large Group Instruction

d. Personnel strength reporting is a numerical end product of the accountability process. It is achieved by comparing the by-name data obtained during the personnel accountability process (faces) against specified authorizations (spaces or in some cases requirements) to determine a percentage of fill. Strength data reflects a unit’s authorization and required base-line strength. It starts with strength-related data submitted at unit level and ends with an updated database visible at all echelons, to include HRC. Personnel strength reporting is a command function conducted by G-1/AGs and S-1s to enable them to analyze manning levels and readiness, which provide a method of measuring the effectiveness of combat power. As strength reports may impact tactical decisions, the timely and correct duty status of individuals are critical to the strength reporting process. Personnel strength reporting includes reporting all personnel who deploy with the force. This includes Soldiers, military Servicemembers from other Services, DoD civilians, and Contractors Authorized to Accompany the Force (CAAF) including other theater designated contractor personnel.

Personnel accountability is the key factor used for conducting strength reporting.

Show Slide 9 LSA 1 Strength Reporting

NOTE: Ask the students how SR can affect the commander’s decisions and the unit’s mission. Encourage students to share real-world experiences that will help clarify these definitions. Give examples of Strength Reporting thru formal channels, i.e. daily status report to Alpha Co., and informal Strength Reporting, i.e. Class Leader having Squad Leaders report at first formation. Class Leader states, “REPORT,” 1st Squad Leader then states, “1st Squad, 8 assigned-8 present.”

STRENGTH REPORTING Process (FM 1-0, Figure 3-4, Para 3-63, and 3-64)e. The strength reporting process begins by unit S-1s processing strength related transactions into various HR automated systems that update the HR common operational picture at all levels and ends with the production of a PERSTAT report (JPERSTAT in a Joint environment). This report can be either manual or automated. Greater accuracy in the strength reporting process can be gained by generating reports from automated systems that perform personnel accountability functions. These automated reports reduce error by treating each entry as a record versus a data element that requires separate update. Additionally, automated processing is capable of simultaneous versus sequential reporting, which provides greater responsiveness to HR providers and their commanders.

Show Slide 10 Strength Reporting Process

f. The strength reporting process provides commanders with a snapshot of the personnel component of their combat power and capabilities. Every level of command develops their requirements for data elements reflected on the strength report. At a minimum, commands should report strengths by unit, location, component, category (military, DoD civilian, contractor, etc.), and duty status. Internally, commanders may use additional data elements that provide a better snapshot of actual capabilities by weapon system, cohort (officer/warrant/enlisted), MOS additional specialties, language ratings, etc. Unit G-1/AGs and S-1s should develop strength reports that best represent the personnel component of combat power for their organizations. Within a deployed theater, the ASCC G-1/AG will establish PERSTAT reporting requirements for unit strengths to include required “as of” times. If operating in a Joint environment, the PERSTAT should require the same data elements as the JPERSTAT.

g. Throughout this lesson we will be discussing the following key terms commonly used in personnel strength reporting:

(1) Task Force Organization – Lists military forces, units, and individuals temporarily grouped under one command for the accomplishment of a specific operation or assignment.

(2) Personnel Summary – This report displays a unit‘s personnel strength in aggregate numbers, as of a given time. It reports strength by personnel category (officer, warrant, enlisted, and civilian), gains, losses, and duty status changes since the last report. Commanders and personnel readiness managers use the report to assess organizational combat power and set priorities.

Show slide 11 Key Terminology

(3) Personnel Requirements Report – HR managers report personnel requirements through a PRR. This report lists unit personnel replacement requirements by grade/MOS, and is based on comparison of authorized versus assigned strength.

(4) Required Strength - Unit wartime requirements, which can normally be found on a unit‘s MTOE or an RC unit‘s mobilization/deployment order; normally the same as authorized strength given recent Army leadership guidance.

(5) Authorized Strength - Unit peacetime requirements; the number against which personnel assignments are made and can normally be found on a unit’s MTOE or an RC unit’s mobilization/deployment order, may be directed by PMAD.

NOTE: Give students key words in each definition so they can clearly understand and differentiate between the key terminology, i.e. Personnel Summary=aggregate numbers, whereas Personnel Requirements Report=grade/MOS. When explaining Task Force Organization, draw a Task Force Organization structure in boxes to give students a more clear picture of what it is. Ensure to point out that every FRAGO/OPORD should state the Task Force Organization at the beginning.

Command Relationships

Show slide 12 Command Relationships

2-78. Assign is to place units or personnel in an organization where such placement is relatively permanent… Unless specifically stated, this relationship includes administrative control (ADCON).2-79. Attach is the placement of units or personnel in an organization where such placement is relatively temporary. A unit that is temporarily place into an organization is attached.2-76. Organic forces are those assigned to and forming an essential part of a military organization. Organic parts of a unit are those listed in its table of organization…2-80. Operational control (OPCON) is the authority to perform those functions of command over subordinate forces involving organizing and employing commands and forces, assigning tasks, designating objectives, and giving authoritative direction necessary to accomplish the mission.2-81. Tactical control (TACON) is a command authority over assigned or attached forces or commands, or military capability or forces made available for tasking, that is limited to the detailed direction and control of movements or maneuvers within the operational area necessary to accomplish missions or tasks assigned. Tactical control is inherent in operational control.2-82. Administrative control (ADCON) is the direction or exercise of authority over subordinate or other organizations in respect to administration and support, including organization of Service forces, control of resources and equipment, personnel management, unit logistics, individual and unit training, readiness, mobilization, demobilization, discipline, and other matters not included in the operational missions of the subordinate or other organizations.2-83. ADCON of an Army unit must remain in Army channels. It cannot be transferred to a unit of another Service.Also see table 2-2

Show Slides 13-14 Check on Learning

Show Slide 15 LSA 2 Strength Reporting Doctrinal Guidance

Learning Step / Activity 2. Define Strength Reporting Doctrinal Responsibilities at Each Echelon of Command.

Method of Instruction: Conference / Discussion Instructor to Student Ratio: 1:36 Time of Instruction: 15 mins Media: Large Group Instruction

a. During this portion of the lesson provide the students with a general overview of the Strength Reporting Doctrinal Guidance that includes:

• Strength Reporting (SR) Doctrinal Responsibilities• Manual Reporting

(a) Personnel Summary (PERSUM)(b) Personnel Requirements Report (PRR)(c) Joint Personnel Status (JPERSTAT)(d) Personnel Status Report

(3) Rear Detachment Report(4) Battlefield Flow

Show Slide 16 SR Doctrinal Responsibilities

NOTE: Ask the students to refer to FM 1-0 Para, 3-70 through 3-73 for each of the echelon’s list of responsibilities. Tell the students to take a few minutes to look at each responsibilities .

b. Strength Reporting doctrinal responsibilities encompasses:

(1) ASCC G-1/AG

(2) Corps/Division G-1/AG

(3) Brigade/STB S-1

(4) Battalion S-1

NOTE: Do not cover this in detail, just ensure that students open up the regulation and sift thru it to ensure they know how the regulation lay out is in each section/chapter pertaining to SR. Only touch on key points that you know or students bring up in each echelon in regards to SR.

Show Slide 17 LSA 3 Manual Reporting

Learning Step / Activity 3. Identify Strength Reporting Formats. Method of Instruction: Conference / Discussion Instructor to Student Ratio: 1:36 Time of Instruction: 15 mins Media: Large Group Instruction

c. Battalion and Brigade S-1 sections submit by-name strength-related transactions via eMILPO which are visible at all levels up to HQDA. The Army also has an automated personnel accountability software package for use in a deployed theater. In the event the automated system is not available, especially during the initial phase of an operation, manual reports become the primary reporting method. Manual reports are the primary method for reporting situational awareness for OPCON/TACON units; official accounting and reporting via JPERSTAT and DTAS are conducted by parent unit. Examples of standard manual reports include: Personnel Summary (PERSUM), Personnel Requirements Report (PRR), Joint Personnel Status (PERSTAT), Personnel Status (PERSTAT). The Rear Detachment and Personnel Availability Report is not a manual report; however, it is a standard report that can be retrieved from Datastore.

NOTE: Explain to the students that reporting is required both manually via the JPERSTAT, and in automated system, DTAS, daily in theater. Unit must reconcile numbers reported in DTAS with the numbers they report on the JPERSTAT. Give an example of pulling information off of Alpha Rosters, etc. in regards to creating pivot charts/tables through Windows Excel spreadsheet. Inform students how using pivot charts/tables, you can pull “commander’s requirements” such as Soldiers personal information in regards to the aftermath of natural disasters. Use the relief efforts in New Orleans and Haiti as examples of Senior Leadership

wanting information on any Soldiers with family affected in those areas after the natural disasters they faced.

e. Human resource managers report personnel requirements through a personnel requirements report. This report lists a unit’s personnel replacement requirements by grade/MOS based on a comparison of authorized versus assigned strength. The PRR is primarily used to manage replacement operations. Unit SOPs will determine report format and reporting times.

NOTE: This format is provided as an Example only.

Show Slide 18 LSA 3 Personnel Summary

Show Slide 19 LSA 3 Personnel Requirements Report (PRR)

Show Slide 20 LSA 3 PERSTAT/JPERSTAT

f. The PERSTAT/JPERSTAT captures only military and civilian personnel who are PDY, Soldiers on R&R (only 12 month deployments) or emergency leave, and those TDY in CONUS. It should not include local nationals, foreign national contractors (unless specifically theater designated as CAAF), or detainees. The PERSTAT/JPERSTAT provides “boots on the ground” numbers and reflects all civilians (DOD and CAAF including other theater designated contractor personnel) and all military personnel from each Service assigned, attached, or are under OPCON and present in the theater of operations at the time of the report.

• When operating in a joint environment, the JPERSTAT requires the same data elements as the PERSTAT.

(2) The unit’s numbers on the PERTSTAT / JPERSTAT must match the unit’s numbers in the Deployed Theater Data Base (DTAS). Army planners rely on theater database to make operational decisions, budgeting requirements, AAFES, MWR and intra-theater pass program planning and executions.

NOTE: Explain that the PERSTAT / JPERSTAT in theater may look a little different, but that they have the same basic elements. Discuss with students each element of the JPERSTAT (civilian and coalition example on next slide). Open up the JPERSTAT on this slide and give the class scenarios of having to input/update data on this JPERSTAT. Give examples using the different Task Forces they will utilize during the CPX/FTX.

Show Slide 21 LSA 3 Personnel Status Report

Show Slide 22 LSA 3 Rear Detachment Report

NOTE: A Soldier is carried as non-deployable on the Rear Detachment Report if for any reason they will not deploy with the unit.

j. The Rear Detachment provides HQDA with a comprehensive view of the major combat units. Major combat unit is defined as a BCT, Division headquarters, and combat Aviation BDE from the active component, the U.S. Army Reserves and Army National Guard. The report is submitted monthly once BCTs reach their LAD-180 and then weekly at LAD-90 until deployment other units may be required to also submit this report as designated by the senior leaders of the Army. The report provides an update of the following categories:

• Total number of Soldiers deployed• Number of Soldiers assigned as rear detachment cadre• Number of Soldiers that are Non-Deployable. There are 24 categories in the RD Report with the majority aligning to specific categories in the Unit Status Report. There are 8 (eight) additional categories that are included in the Rear Detachment Report that are not included in the USR: Emergency LV, School, Dwell (Dependent Limiting Tours), Deployment Dwell, TSIRT/IRT, Available Not Deploying (Commander’s Discretion), Rear Detachment Cadre and Not Scheduled for Deployment or Redeployed at End of Unit Mission• Number of Soldiers ready to fly with a flight scheduled(5) Number of Soldiers ready to fly without a flight scheduled

k. The number of Soldiers in these categories should equal the total number of Soldiers assigned to the unit. Units will annotate the next scheduled flights and total number of pax at the bottom of the spreadsheet.

l. Prior to arriving in theater, the ASCC G-1/AG or Army Force G-1/AG establishes theater policy for personnel strength reporting to include reporting standards and timelines. Coordination with the G-6 is necessary to ensure access to NIPRNET and SIPRNET is established for required HR databases and automated systems. During initial entry, strength managers must be prepared to operate with limited or no connectivity.

(1) The early entry element of the HRSC establishes the DTAS and initiates database hierarchy management. (2) The TG PAT, supported by an HR Company, establishes theater personnel accountability operations at theater reception points (APOD/SPOD). (3) The TG PAT ensures all personnel and units arriving in theater are accurately entered into DTAS. For units, the S-1 normally provides a copy of their unit’s database which the TG PAT then uploads into DTAS. (4) The HR Company establishes PATs at designated locations to maintain accountability and tracking of personnel as they transit the theater of operations.

m. All arriving personnel (Soldiers, civilians and contractors) and units must be accurately entered in the system to ensure accurate personnel strength reporting throughout the duration of the theater-level operation. As units and individuals arrive in theater, the PAT, which directly impacts the effectiveness of deployed personnel strength reporting operations, records their arrival in theater. HR PAT elements capture and record data into DTAS information on Soldiers and units who can be tracked as they enter, transit, and depart the theater. PATs are only located at locations where the

Show Slide 23 LSA 3 Battlefield Flow

personnel flow equals 600 or more per day. S-1 sections complement this system by performing personnel accountability tasks within their elements for small-scale movements conducted within the brigade AO and in movement to the intra-theater APOD where no HR organization assets are assigned.

NOTE: Figure depicts the information flow for both automated and manual personnel accountability reporting.

Show Slides 24-25 Check on Learning

NOTE: Summary: During this learning activity we discussed the PERSUMS, PRRS, PERSTAT, JPERSTAT, the Rear Detachment Report and the Battlefield Flow.

NOTE: Inform the students they will be given a PE on JPERSTAT. Upon completion and review of the PE you will be discussing eMILPO Personnel Strength Accounting Reports and the Personnel Registry - DA Form 647/647-1

Learning Step / Activity 4. Practical Exercise - JPERSTAT. Method of Instruction: Conference / Discussion Instructor to Student Ratio: 1:36 Time of Instruction: 15 mins Media: Practical Exercise

Show Slide 26, LSA 4 JPERSTAT Practical Exercise

Learning Step / Activity 5. Practical Exercise Review. Method of Instruction: Conference / Discussion Instructor to Student Ratio: 1:36 Time of Instruction: 5 mins Media: Large Group Instruction

NOTE: This practical exercise measures your ability to input/update soldier data in the JPERSTAT in the role of a BN S-1. You will demonstrate your knowledge of the personnel readiness data of the (J)PERSTAT by accurately calculating the personnel measurement areas of the gains and losses of the unit.

NOTE: Inform students that the hard copy of the blank (J)PERSTAT is provided to conduct calculations on. The students should use the electronic copy of the (J)PERSTAT found on the AKO, Knowledge Collaboration Center (KCC) to complete the final (J)PERSTAT. Students must receive a 70% passing score to receive a GO on the PE.

NOTE: Inform the students that they will have 50 minutes to complete the Practical Exercise.

Show Slide 27, LSA 5 Personnel Strength Accounting

• Personnel strength accounting must provide sufficient management information to local commanders, immediate commanders, and HQDA during peacetime. It must also provide essential personnel strength management information during periods of conflict, mobilization, and war. Some of the eMILPO tools available to the user include:

(1) The personnel strength accountability reports are the:• Unit Personnel Accountability Report – AAA162 • Unit Personnel Accountability Notice – AAA165

(2) The Personnel Registry (DA Form 647/647-1)

Show Slide 28, LSA 5 eMILPO Home screen slide

b. AHRS WEB PORTAL - The AHRS Web Portal grants access to several different hyperlinks.

(1) To access the eMILPO Reports link the students must go following URL: (http://emilpotrng.ahrs.army.mil) and log-in

 (2) Student User Name: The User name will be c??.s?? The first pair of question marks represents the classroom you are using, for example (c71 or c22). The second pair of question marks represent the students’ number, for example (s13 or s44). (Each student must have a different account, i.e. c67.s01 through c67.s50).

(3) Student Password: 0p-lim-e for all users. Note: the first character is a number, not a letter.

• Inform the students that during this block of instruction they access the “Reports” hyperlink to view the Unit Personnel Accountability Report (AAA-162) and the Unit Personnel Accountability Notices (AAA-165)

NOTE: Once the Reports link opens, inform the students to scroll down and click on the Unit Personnel Accountability Report (AAA-162)

Show Slide 29, LSA 5 eMILPO Main Menu slide

• Inform the students that during this block of instruction they access the “Reports” hyperlink to view the Unit Personnel Accountability Report (AAA-162) and the Unit Personnel Accountability Notices (AAA-165)

NOTE: Once the Reports link opens, inform the students to scroll down and click on the Unit Personnel Accountability Report (AAA-162)

d. The Unit Personnel Accountability Report (AAA-162) is the source and historical document for strength reconciliations. The AAA-162 lists all Soldiers assigned and attached to a specific organization and identifies their present and last duty status.

(1) Soldiers are listed alphabetically by name.(2) It is intended that this report be produced from the AHRS (Army Human Resources System) Web Portal, eMILPO Reports Menu at the S1, MPD, PAS or G1/AG level.(3) The AAA-162 must be reconciled on the 1st of the month for accountability purposes and on the 15th of the month for the Unit Status Report (USR) submission.

NOTE: Instruct students to click the “Unit Personnel Accountability Report” and enter the UIC that begins with “WK_ _ _ _. The report will show the classroom and individual student number they logged on with – i.e., WK0101 and click the “Ok” button.

Show Slide 30 LSA 5 AAA-162 (1 of 3)

e. Go over each portion of the Unit Personnel Accountability Report AAA-162. The first portion of the report is the heading. The words “FOR OFFICIAL USE ONLY” are no longer located on the top and bottom of every page. This does not change the classification of the report. This report is only to be used for the performance of official duties. The items in the heading are: 

(1) Production Date – Located on the right side of the page above the report title. This is the date that the report is produced. It should reflect today's date.(2) Report Title – Centered on the next line is the report title. The name for this report is the Unit Personnel Accountability Report AAA-162.(3) Unit Name – On the next line and left justified is the unit name. The unit name corresponds with the UIC entered to run this report. The unit is SSI Training Unit.(4) Unit Identification Code (UIC) – The UIC displays the unit identification code that we entered for this report and it is located on the same line as the unit name and is right justified. The UIC is WKCL#SN#. 

Show Slide 31 LSA 5 AAA-162 (2 of 3)

f. The next portion of the report is a by-name listing of all Soldiers assigned or attached to the unit. This portion of the report contains valuable information that is necessary to perform accurate strength reconciliation. The section is separated according to Soldier status; assigned and attached. The columns and their definition in this section are:

(1) ASGN/ATCH - This column denotes whether the Soldier is Assigned or Attached to the unit. Soldiers that are attached to the unit will be located under the assigned Soldiers, not integrated within. (2) Name - The Soldier's full name, Last, First, and then Middle. The names are listed in alphabetical order by last name. (3) Social Security Number (SSN) – The Soldier's nine digit social security number. (4) Rank - The Soldier's current grade abbreviation as reflected on the eMILPO database. (5) Gain Dt - The date the individual was assigned to the unit. (6) DLOS - The approximate date the individual is scheduled to depart the unit. The loss date only appears if the Soldier is pending reassignment or expiration of term of service. (7) Old Dty St - The Soldier's previous Duty Status. (8) New Dty St - The Soldier's current Duty Status. (9) Dty St Date - The Soldier's current Duty Status effective date.(10) Non Avail Stat - This is the Soldier's Deployment Nonavailability Status. Note: The eMILPO Functional Guide lists this acronym as Dpl Navail St. For the purpose of this lesson we will refer to it as shown on the system printed UPAR. (11) Non Avail Rsn - This is the Soldier's Deployment Nonavailability Reason. Note: The eMILPO Functional Guide lists this acronym as Dpl Navail Reason. For the purpose of this lesson we will refer to it as shown on the system printed UPAR.

• After the last name is listed in the Assigned portion of the UPAR, the report provides the exact same information for the Attached personnel. h. Immediately under the Total number of ATCH personnel heading the report displays the Military Personnel Class for which the strength summary pertains. The classes are:

(1) Total Number of Assigned Enlisted: 144(2) Total Number of Assigned Warrant Officers: 11(3) Total Number of Assigned Officers: 42(4) Total Number of Attached Enlisted: 0(5) Total Number of Attached Warrant Officers: 0(6) Total Number of Attached Officers: 0

NOTE: Instruct the students to close the “Unit Personnel Accountability Report” and return to the eMILPO Report Menu.

NOTE: Inform students to go back to the home screen, go to reports, and click the link for Unit Personnel Accountability Notices (AAA-165).

Show Slide 32 LSA 5 AAA-162 (3 of 3)

Show Slide 33 LSA 5 AAA-165

i. The Unit Personnel Accountability Notices (AAA-165) provides personnel discrepancies or notices for the unit. These notices list Soldiers whose personnel record contains specified unit accountability conditions for which action must be taken at the unit.j. The S1 is responsible for resolving the following discrepancies:

• Failure to gain• AWOLS over 25 days(3) Expired Date Eligible for Return From Overseas (DEROS)(4) Expired Expiration Term of Service(ETS)/ Expiration of Service Agreement (ESA)(5) Soldier discharged by Human Resources Command (HRC)(6) Failure to Lose(7) Assigned not joined over 10 days

NOTE: Instruct students to click the “Unit Personnel Accountability Notices” and select the UIC that begins with “WK_ _ _ _. The report will show the classroom and individual student number they logged on with – i.e., WK0101 and click the “Ok” button.

k. S1 Actions:• Produce the AAA-165 daily.• Research and resolve notices appearing on the AAA-165. (3) Submit necessary eMILPO transactions to resolve notices.(4) Notify local retention office if necessary to update ETS/ESA dates to resolve notice

l. It is the Commander’s responsibility to verify and update the information on the Unit Personnel Accountability Notices (AAA-165). Commander’s can verify this by checking the information requested in the “Notice-Date” column. The S-1 section is able to provide the Commander with validating information, as they are able to check each individual record in question. Verifying the data as soon as it is noted will allow the Soldiers record to remain updated at all times. Disregarding the information on this report could possible cause the Soldier to be dropped from the system. For example, this could occur if the ETS date was not updated upon reenlistment to ensure that the most accurate date was reflected.

NOTE: Instruct the students to close the “Unit Personnel Accountability Notices Report” and return to the eMILPO Report Menu.

SHOW SLIDE: PERSONNEL REGISTRY (DA FORM 647)

m. An out of balance strength condition is the result of the occurrence of a strength related personnel action and the appropriate eMILPO transaction not being prepared. Although the eMILPO transaction can be overlooked, a source document cannot. The source document is the driving force behind the personnel action. It is the source documents that will assist you in determining accurate strength figures. n. The Personnel Register (DA Form 647/647-1) is a source document used when performing strength reconciliation. It is used to record military personnel arrivals to or departures from units on Permanent Change of Station (PCS) or Temporary Duty (TDY)

Show Slide 34 LSA 5 Personnel Registry (DA Form 647)

Orders. It is also used for recording passes, leaves, and visitors. The items on the form are:

(1) Organization – This is the organization / unit that the information pertains to. As you can see on the slide and in the handout this DA Form 647 is for the SSI Training Battalion (WP01AA). (2) Date – This is the period covered by the form (20 November 2014).(3) Date and Time – This is date and time the action pertaining to the individual occurred. (4) Action – This item indicates whether the Soldier is signing "IN" or signing "OUT". An "X" is placed in the applicable block. (5) Reason – This item indicates whether the Soldier is going on leave, TDY, PCS or other. An "X" is placed in the applicable block. (6) Name/Signature – This is the name of the Soldier that the line applies. The Soldier's printed/typed name is on the top line and the Soldier's signature is on the bottom line. (7) Social Security Number – This is the SSN of the Soldier that the line applies. (8) Grade – This is the grade of the Soldier that the line applies.(9) Remarks – This line serves a variety of purposes. It is primarily used to clarify the entry or provide additional information. Since this personnel register pertains to Soldiers within a battalion, the remarks indicate the unit of assignment.

NOTE: Inform students they can use a stand alone computer and TPS to scan Soldiers in as they arrive/depart the unit to help with accountability.

o. The DA Form 647 will be used to the greatest extent possible, and the DA Form 647-1 will be used when the use of the DA Form 647 is impractical. For example, when the

Show Slide 35 LSA 5 Personnel Registry (DA Form 647)

Soldier’s duty station is located away from the Unit maintaining the Personnel Register, mail the DA Form 647-1 to the parent unit when the Soldier signs in or out.

p. Unit Commanders will establish procedures for maintaining the personnel register and designate a place where it will be located, during and after duty hours.

q. The completed DA Forms 647 and 647-1 should be filed in accordance with (IAW) AR 25-400-2, the Army Records Information Management System (ARIMS).  NOTE: Inform the students that they can refer to AR 600-8-6, Table 2-7 to read the four steps on how to reconcile the personnel register.

Show Slides 36-37 LSA 5 Check on Learning

NOTE: Summary: During this learning activity we discussed strength accountability reports that can be found in eMILPO - the Unit Personnel Accountability Report (AAA-162) and the Unit Personnel Accountability Notices (AAA-165) and the Personnel Registry (DA Forms 647/647-1).

Learning Step / Activity 6. Submit eMILPO Strength Reporting Transactions. Method of Instruction: Conference / Discussion Instructor to Student Ratio: 1:36 Time of Instruction: 15 mins Media: Large Group Instruction

NOTE: Inform the students that during this portion of the lesson they will receive a general overview of personnel accounting transactions that can be performed within the Personnel Accounting functions of eMILPO.

Show Slides 38 LSA 6 eMILPO Personnel Accounting Transactions

a. Personnel Accounting capability of eMILPO and outlines the functional areas available to support personnel accounting. The functional category of Personnel Accounting offers the following areas within eMILPO:

Show Slides 39 LSA 6 eMILPO Personnel Accounting eMILPO

(1) Arrival (Soldier Arrival, OCONUS Arrival, Arrival Date Correction, Mass Arrival, and Revoke Arrival)

(2) Attachment (Attach Soldier (including Release from Attachment) and Mass Attachment)

(3) Slotting (Slotting – Authorized Documents and Slotting – No Authorized Documents)

(4) Duty Status(5) Soldier Patient History(6) Assignment History (Assignment/Duty History and Tour Credits(7) Reserve Component Accounting (Soldier Mobilization, Soldier Demobilization, Unit

Mobilization, Unit Demobilization and Attach RC Soldiers/Operational Support (ADOS))

(8) DFR/DFS (Drop from Rolls or Strength, Return from DFR/DFS, and Revoke DFR/DFS)

(9) Transition/Loss (Soldier Transition/Loss to the Army and Mass Transition)(10) PCS Departure (Departure, PCS Departures, and Revoke Departure)(11) RA Strength (Recall Retiree, Sanctuary/UCMJ, and Enlistment Into RA)(12) Casualty Affairs

NOTE: Inform the students that the arrows point to the functions within Personnel Accounting that are used more frequently and will be covered during this lesson. The other functions not covered during this lesson will be covered in other lessons throughout this course.

Show Slides 40 LSA 6 eMILPO Soldier Arrival- Selection

NOTE: Have student click (+) to see the types of transactions that are listed under Arrival. Have student click “Arrival” to submit an arrival transaction.

b. Arrival – An arrival transaction is used to report the arrival of an individual or group of individuals. The transaction is also used to report individuals who were previously attached. This transaction also adds one to the Present For Duty (PDY) status in the applicable MPC. This includes the Mass Arrival Transaction.

• The “Arrival” options consist of Soldier Arrival, OCONUS Arrival, Arrival Date Correction, Mass Arrival, and Revoke Arrival. eMILPO supports the sign-of-life concept in that, if a Soldier arrives on site, the system can arrive the Soldier without requiring the Soldier to be properly departed from the losing unit. • In the Mass Arrival process, the system will notify you that Soldiers must be

properly departed in the system prior to processing a mass arrival.

c. Search Criteria – To submit an arrival transaction, the user must select one of the following:

• SSN • Gaining UIC• Report Date (yyyymmdd)

NOTE: In Search Criteria, inform student to select SSN and type in the SSN 9_ _4364_ _ (First set of _ _ is CL# and second set of _ _ is SN#). Select add to the Selected Criteria and click “search”. Students should be doing an arrival transaction on SSG Tammy Branson.

NOTE: Inform the students to check the Select/Deselect box and click “OK”.

Show Slides 41 LSA 6 eMILPO Soldier Arrival- Data

d. When submitting an arrival transaction, user must enter or select the requested data. (*) denotes a required field.

(1) Assignment Type: Local CONUS(2) Gaining UIC: WC_ _ _ _ (First set of _ _ is CL# and second set of _ _ is SN#).(3) Departure Date: Should be same as arrival date(4) Movement Designator: NO COST – ASG TO SAME LOCATION

NOTE: Inform students to click “Save”, a Soldier Arrival – Summary should appear.

Show Slides 42 LSA 6 eMILPO Soldier Arrival- Summary

e. Arrival transactions are gain transactions which will add to the total assigned strength in the applicable Military Personnel Code (MPC). Once the transaction has been submitted the user will see the Soldier Arrival Summary that shows the Soldier has been added. This can be verified by reviewing the AAA-162 – Alpha Roster of the gaining unit.

NOTE: Once the transaction has been submitted have students click “Close” to return to the eMILPO Main Menu.

Show Slides 43 LSA 6 Attach Soldier- Soldier Selection

NOTE: Have student click (+) to see the types of transactions that are listed under Attachments.

f. Attachments – The Attach Soldier action allows you to attach one or more Soldiers to a unit. You have the option to further attach the Soldiers without terminating the previous attachments.

• While the selected Soldier is stationed at the second attached unit, both units of attachment as well as the Soldier’s parent unit will have access to the Soldier’s record. • If the selected Soldier is already attached to a unit, the system will prompt you at the second unit to determine whether the first attachment should be terminated. (3) To initiate the process adding or releasing an attachment for a Soldier, you must first build a Soldier list.

g. Search Criteria – To submit an arrival transaction, the user must select one of the following:

(1) SSN (2) Gaining UIC(3) Rpt Date (yyyymmdd)

NOTE: In Search Criteria, inform student to select SSN and type in the SSN 9_ _4364_ _ (First set of _ _ is CL# and second set of _ _ is SN#). Select add to the Selected Criteria and click “search”. Students should be doing an arrival transaction on SSG Tammy Branson.

NOTE: Inform the students to check the Select/Deselect box and click “OK”. At the next screen have student place a check in the “Add Attachment” box and click “submit”.

h. To submit an attachment transaction the students must enter the requested data. (*) denotes required fields.

(1) Attachment UIC: WK_ _ _ _ (First set of _ _ is CL# and second set of _ _ is SN#). (2) Attachment Reason Code: ADMIN/TNG/PAY(3) Attachment Start Date: (Use today’s date)(4) Attachment End Date: (Last day of following month)(5) Duty Status: Present for Duty

NOTE: Have students click “Save” once required data fields have been populated.

Show Slides 44 LSA 6 Attach Soldier- Soldier Data

Show Slides 45 LSA 6 Attachment Listing

i. Attachment transactions are gain transactions which add to the total attached strength in the applicable Military Personnel Code (MPC). Once the transaction has been submitted the user will see an Attachment Listing showing the Soldier has been attached. This can be verified by reviewing the AAA-162 – Alpha Roster of the attached unit.

NOTE: Once the transaction has been submitted have students click “Close” to return to the eMILPO Main Menu.

Show Slides 46 LSA 6 PCS Departures- Soldier Selection

Note to Instructor: Have student click (+) to see the types of transactions that are listed under PCS Departure.j. Departure – A departure transaction is used to report the physical departure of a Soldier from their unit of assignment (based on orders). This transaction subtracts one Soldier from the PDY status in the applicable MPC.

(1) Departure allows you to create a departure status for one or more Soldiers. To initiate the process of adding departure data for a Soldier, you must first build a Soldier list.(2) The PCS Departures allows you to process the departure of a soldier from one installation to another.

k. Search Criteria – To submit an arrival transaction, the user must select one of the following:

(1) SSN (2) Gaining UIC(3) Rpt Date (yyyymmdd)

NOTE: In Search Criteria, inform student to select SSN and type in the SSN 9_ _4364_ _ (First set of _ _ is CL# and second set of _ _ is SN#). Select add to the Selected Criteria and click on “search”. Students should be doing an arrival transaction on SSG Tammy Branson.

NOTE: Inform the students to check the Select/Deselect box and click “OK”.

l. When submitting a departure transaction, user must enter or select the requested data. (*) denotes a required field.

• Gaining UIC – W9_ _ _ _(First set of _ _ is CL# and second set of _ _ is SN#). (2) Movement Designation Code – 1A-ACC-Enilsted Gain/Officer Gain(3) Reassignment Type – RD-RSGM W/I Active Unit(4) Reassignment Reason – AC-Compassionate.

NOTE: Inform the students change the departure date by adding one day from today’s date and add one day of Leave Days then click “Submit”.

NOTE: Once transaction has been submitted have students click “Close” to return to the eMILPO Main Menu.

Show Slides 47 LSA 6 PCS Departures- Soldier Data

Show Slides 48 LSA 6 PCS Departures- Summary

m. Departure transactions are loss transactions which will take away from the total assigned strength in the applicable Military Personnel Code (MPC). Once the transaction has been submitted the user will the PCS Departures Summary which shows that the transaction has processed. This can be verified by reviewing the AAA-162 – Alpha Roster of the losing unit.

NOTE: Once the transaction has been submitted have students click “Close” to return to the eMILPO Main Menu.

Show Slides 49 LSA 6 Duty Status- Soldier Selection

NOTE: Inform the students to click “Duty Status” to submit a Duty Status” transaction.n. Duty Status – The duty status transaction has a dual effect. Each transaction is counted as a gain or a loss within the applicable duty status. Remember, these transactions do NOT always affect the assigned or attached strength. Sometimes they only affect the applicable duty statuses. For example, Leave, Hospital, Temporary Duty, etc. o. Search Criteria – To submit a duty status transaction, the user must select one of the following:

(1) SSN (2) Gaining UIC(3) Rpt Date (yyyymmdd)

NOTE: In Search Criteria, inform student to select SSN and type in the SSN 9_ _4364_ _ (First set of _ _ is CL# and second set of _ _ is SN#). Select add to the Selected Criteria and click on “search”. Students should be doing an arrival transaction on SSG Tammy Branson.

NOTE: Inform the students to check the Select/Deselect box and click “OK”.

Show Slides 50 LSA 6 Duty Status- Listing

p. The Duty Status allows you to add or remove a military duty status for the selected Soldier. You have the option to add new statuses and to remove the most current status.

(1) To initiate the process of adding or removing Duty Status data for a Soldier, you must first build a Soldier list. (2) The Duty Status module lists the 12 most recent military duty statuses recorded for the Soldier and the corresponding effective date and time.(3) You may also view and print the Personnel Action report for each successful action. (4) The system will prompt you to confirm before changing a Soldier’s military duty status.

 NOTE: Inform the students to place a check in the “Add Duty Status” box and click “submit.”

Show Slides 51 LSA 6 Duty Status- Soldier Data

q. When submitting a duty status transaction, the user must enter or select the requested data. (*) denotes a required field.

(1) Duty Status picklist arrow select “Hospitalized” (Nonbattle Incurred). (2) Effective date and time will automatically populate. Do not change.

NOTE: Inform the students to click “Save” to add the Duty Status.

Show Slides 52 LSA 6 Duty Status- Listing

r. From the Duty Status –Soldier Data screen once the students click “save”, the user will see the Duty Status listing that shows the transaction has processed. This can be verified by reviewing the AAA-162 – Alpha Roster of the assigned or attached unit.

NOTE: Inform the students click on “Close” to return to the eMILPO Main Menu.

Show Slides 53-54 Check on Learning

NOTE: Summary: During this learning activity we discussed the eMILPO and the strength reporting transactions within eMILPO that support strength accounting.

NOTE: Inform the students that they will be given a PE on Prepare Unit Personnel Strength Data and upon completion and review of the PE you will discuss TPS and DTAS.

Learning Step / Activity 7. Practical Exercise # 2 Method of Instruction: Conference / Discussion Instructor to Student Ratio: 1:36 Time of Instruction: 15 mins Media: Large Group Instruction

Learning Step / Activity 8. Practical Exercise Review. Method of Instruction: Conference / Discussion Instructor to Student Ratio: 1:36 Time of Instruction: 5 mins Media: Large Group Instruction

NOTE: Inform the students that the Practical Exercise will be completed using eMILPO. Students must complete all required transactions in eMILPO and print a new AAA-162 for each UIC.

Show Slides 55 LSA 7, Prepare Unit Personnel Strength Data PE

NOTE: Inform students that this is a GO/NO GO Practical Exercise, they must accurately submit all transactions and reconcile each AAA-162 to receive a GO on the PE. NOTE: Inform the students that they will have 50 minutes to complete the PE and upon completion and review of the PE, you will discuss the final two strength reporting enabling systems - TPS and DTAS.

Learning Step / Activity 9. Identify Strength Reporting Enabling Systems. Method of Instruction: Conference / Discussion Instructor to Student Ratio: 1:36 Time of Instruction: 40 mins Media: Large Group Instruction

NOTE: Explain to the students that this portion of the lesson will be a general overview of the systems that support PA and in subsequent lessons that will receive more in-depth, hands-on training on each of the enabling systems.

a. There are several HR enabling systems that assist Brigade S-1s in the performing accurate and timely personnel accountability, if the systems are used properly. The critical enabling systems for personnel accountability include:

• Electronic Military Personnel Office (eMILPO)• Deployed Theater Accountability System (DTAS)• Tactical Personnel System (TPS)

Show Slides 56 LSA 9 Identify SR HR Enabling Systems

• The Army’s personnel accountability system of record is the Electronic Military Personnel Office or eMILPO.

Show Slides 57 LSA 9 eMILPO

c. It is an unclassified web-based application that provides the Army with a reliable, timely, and efficient mechanism for managing strength accountability and performing personnel actions.

• This system provides visibility of location, status, and skills of Soldiers both from a high level (top of the system) and a unit level (bottom of the system). (2) This visibility is vital in determining the war fighting capability of the Army and subordinate commands. (3) The active component is responsible for maintaining the eMILPO data in peacetime and while deployed. (4) During mobilization, Army Reserve and National Guard personnel are also entered into eMILPO for accountability purposes. Reserve component units are responsible for maintaining eMILPO data throughout their mobilization.

NOTE: Discuss challenges for RC units in maintaining system (training, access, etc.)

Note to Instructor: Have the students create a DTAS Temp Folder on their desktop screen naming the folder “DTAS Temp Folder-Student Last Name” for example (DTAS Temp Folder-Castro). Inform the students that they will be using this folder during this lesson and they will DELETE the folder when completed. Note to Instructor: Inform the students that they will first pull a UPAR (AAA-162) for UIC (WK_ _ _ _ ), using their class number on the third and fourth digits of the and their

Show Slides 58 LSA 9 Unit Personnel Accountability Report AAA-162

student number for the fifth and sixth digits, have the save the AAA-162 as (AAA-162-1) file in the folder that they have just created on their desktop.  Note: The eMILPO Unit Personnel Accountability Report (AAA-162) has 5 animations that highlight the “OLD/NEW Duty Status”, and the “Total Number of Assigned E/WO/O”. Note to Instructor: Review the AAA-162 with the students elaborating on the duty status and “Total Number of Assigned and Attached E/WO/O” numbers.

Note: Elaborate on the Old/New Duty Status columns and the assigned / attached numbers at the bottom of both first and clean reports. This will be part of their hands on exercise during the lesson. Inform the students that they must follow along closely during this lesson because they will be conducting the first part of the exercise.

Note to Instructor: Have the students open the LP Supplement that has a copy of the list of Soldier names that will not be deploying and the documents that they need to perform the eMILPO transactions. Emphasize to the students that failure to perform the transactions will create an inaccurate AAA-162 for the Brigade Commander.

Show Slides 59 LSA 9 eMILPO DTAS Scenario

Note to Instructor: Inform the students that the Rear Detachment roster will be used later in this lesson as they build the XML File. The AAA-162 clean copy is to assist the students in remembering who needs to be checked-off from the XML File. Note to Instructor: Ensure that you assist the students as they process and complete the transactions. Once they have completed the eMILPO transactions, ensure that the students have pulled a clean copy of the AAA-162 and “save” the file in the DTAS folder that they have created on their desktop. Note to Instructor: Upon completion of the hands-on portion, have the students “save” the clean AAA-162 for UIC (WK_ _ _ _ ), and review it with them ensuring that their transactions processed.

Note: (SPC Sargent, Jared) will NOT SHOW on the clean AAA-162 due to the PCS transaction. If he shows on a student’s roster they did not process the DEPARTURE correctly. Assist them with the transactions.

Note to Instructor: Inform the students that they will now create the XML File using the eMILPO Training Database, DTAS sub-menu.

NOTE: Ensure that all students have accessed the AHRS Web-Portal and are on the eMILPO Main Menu page.

Show Slides 60 LSA 9 eMILPO Main Menu

NOTE: Inform the students that during this learning activity, they will be given a brief overview of the DTAS functions within eMILPO.

d. The DTAS function allows the user to create a DTAS Soldier Record download file and to upload a TRN file from the Tactical Personnel System (TPS).

NOTE: On the “DTAS” Sub-menu, have the students click the “DTAS Soldier Record”.

NOTE: Inform the students that they will now create the XML File using the eMILPO Training Database, DTAS sub-menu.

e. DTAS Soldier Record - allows the user to generate a file containing Soldiers’ records that can be used to upload data to the Deployed Theater Accountability System (DTAS) application. To initiate the process of downloading a DTAS Soldier Record, you must first build a Soldier list.

f. Search Criteria – To submit a build a Soldier list, the user must select one of the following:

(1) SSN (2) Gaining UIC (3) Rpt Date (yyyymmdd)

Show Slides 61 LSA 9 eMILPO DTAS- Soldier Selection (1 of 3)

NOTE: In the “Search Criteria” have the students select “UIC” and type in (WK_ _ _ _), click “ADD” then “Search”. Note: On “Select/Deselect” have the students click on “Select” this will place a check by all the Soldier’s names. As they review the first page, ensure that they “uncheck” the Soldiers who are not being deployed using the LP Rear Detachment Roster and the clean AAA-162. Have the students click “Next” to view the next page. Note: Explain to the students that by selecting this function, it makes it quicker for them to “uncheck” a few names than to place a “check” on each individual Soldier on the roster.

g. Have the students click on “Select” and then have them review the list and ensure that they “uncheck” the Soldiers who are not being deployed. Have the students click “Next” to continue to the next page. NOTE: Explain that eMILPO will not depart the Soldier (SPC Sargent, Jared) until after midnight when the eMILPO system refreshes. For this purpose, they must review their most current AAA-162. 

Show Slides 62 LSA 9 eMILPO DTAS- Soldier Selection (2 of 3)

h. Have the students click on “Select” and then have them review the list and ensure that they “uncheck” the Soldiers who are not being deployed. Have the students click “OK” to continue to the next page.

Show Slides 63 LSA 9 eMILPO DTAS- Soldier Selection (3 of 3)

Show Slides 64 LSA 9 eMILPO DTAS- Data Extract

Show Slides 65 LSA 9 eMILPO DTAS- Data Extract File (1 of 2)

j. A File Download” window appears, have the students click “Save” to the file in the DTAS folder that they created on their desktop.

k. A “Save As” window opens; inform the students that on the left side of the window have them locate the “Desktop” icon, to view their desktop on the “Right” window. Have the students locate the “DTAS Temp Folder” that they created and double click the folder to open it. Have the students click “Save”.

NOTE: Have the students minimize all windows on their computer so they can view their desktop. Have the students locate the “DTAS Temp Folder” have them open the folder, and have them double click on the file they have just saved file name (FOUO-DtasFile.XML).

Show Slides 66 LSA 9 eMILPO DTAS- Data Extract (XML) File (2 of 2)

Show Slides 67 LSA 9 Extensible Markup Language (XML) File

l. The FOUO-DTASFile.XML is the deployed roster that user has just created and will be UPLOADED on to the DTAS Database when they arrive at their deployment location. The DTAS Database can read three types of files; (TRN), eMILPO (XML), or Excel (CSV) Load File. Once the file has been uploaded to DTAS the information will be readable. NOTE: Direct students to their desktop icons on their laptops and to open the DTAS icon to take a look at it. Point out that not all functions will be available until data is populated. As a result, we will partly cover the mass add function to populate the system with data. It will be covered again in more detail later in the lesson.

NOTE: Inform students that if they use the DTAS training database on a computer with Windows VISTA, they will not be able to pull up this report.

Show Slides 68 LSA 9 Utilizing Deployed Theater Accounting System

NOTE: Direct students to their desktop icons on their laptops and to open the DTAS icon to take a look at it.

NOTE: Inform students that if they use the DTAS training database on a computer with Windows VISTA, they will not be able to pull up this report.

m. The DTAS System operates on a secure network (SIPRNET), but is capable of operating disconnected from the network. The DTAS is comprised of three distinct sub-systems:

(1) Mobile System level (User level) (2) Theater System level (3) Enterprise System level

n. DTAS shows the UIC hierarchy for all UICs within the unit and displays all names in the unit. By highlighting one of the subordinate unit UICs, DTAS will display only the names for that subordinate unit. S-1s should insure number of names displayed match the numbers reported on the JPERSTAT.

Show Slides 69 LSA 9 Mass Assign Wizard

NOTE: Ensure that students have opened the DTAS folder on their computers. Verify that the files needed are in this folder on the desktop of each computer. The Folder is called DTAS Temp Folder, and the (XML) file that they have just downloaded.

o. Performing a Mass Add. Using the XML file you have just downloaded in to the DTAS Temp folder, you will now populate your DTAS Mobile System with personnel using the Mass Assign Wizard.

Show Slides 70 LSA 9 Upload Select Source File

p. To do the first Mass Assign, perform the following: 

(1) Select Mass Assign Wizard from the Tools menu. DTAS displays the Mass Assign Wizard dialog  (2) Click the Select File button to select the file. DTAS displays the Open dialog box. Navigate to the folder location of the file you wish to upload. Highlight the file and then click Open or double click on the file to select it. DTAS displays the file name and path on the dialog and activates the Next button. Click Next to proceed.

Show Slides 71 LSA 9 Select People

q. Select People to Load dialog box.

(1) DTAS displays the Select People to Load dialog box.  (2) By default, all records are selected. Click Select All to select all records or you can select individual records by clicking the check box to the left of each record to select individual records you wish to load. You can also click Deselect All to deselect all the records or you can deselect individual records by clicking the checkbox to the left of the record

Show Slides 72 LSA 9 Date/Time and Operation Data

r. Select Arrival Date/Time and Operation data. 

(1) Click Next to proceed. The application displays the Select Arrival Date/Time and Operation data (or if adding personnel from a CSV file, the Select Operation Data) dialog.  (2) Select the name of the operation to which the personnel are being added from the Operation picklist. This is a required field. 

(3) The Arrival Date/Time picklist defaults to what has previously been entered for the arrival date and time (the Arrival Date/Time field is not displayed for CSV files). If you enter an Arrival Date/Time that is 30 or more days old, DTAS enables the Re-enter Arrival Date/Time field and you must re-enter the arrival date and time.

Show Slides 73 LSA 9 Location

s. Select Assigned and Physical Location. 

(1) Click Next to proceed with the load process. DTAS displays the Select Assigned and Physical Location dialog.  (2) In the Assigned area, select an Assigned location from the Location picklist. DTAS defaults the Date/Time field to the current date and time (3) In the Physical section, select the type of location from the Type picklist (4) Select a location from the Location picklist. DTAS defaults this to the Assigned location you selected in the Assigned data entry area. The Assigned and Physical locations can be different (5) Enter the Grid Zone Designator (this is two numbers and one letter); this is a required field. The Grid Square Identifier and Grid Zone Coordinates (this must consist of six or eight numbers) fields are populated with the identifier and coordinates associated with the Physical location selected.  (6) Click Next to proceed with the load process. DTAS displays the Select Tour Status Data dialog, if the person or persons you have selected are a U.S. Army soldier. (Note: The Select Tour Status Data dialog is not displayed if the persons selected are other person types.)

t. Select the soldier’s tour status from the Tour Status picklist. The picklist defaults to Temporary Change of Station. 

(1) Select an appropriate value from the Tour Status Subtype picklist. This is a required field (2) Select the appropriate date in the Date/Time field. For XML and TRN files, the Date/Time field defaults to the Arrival Date/Time; for CSV files, the field defaults to the current system date/time. You may enter the date by either using the calendar function or manually typing the date. This is a required field (3) Enter the length of the tour in the Number of Days field. The field defaults to 365. Type the appropriate number of days for tour duration. This is a required field. (4) Click Finish to load the data into the database.  (5) Click Back to return to the previous step in the process. (6) Click Cancel to exit the process without adding data.

Show Slides 74 LSA 9 Tour Status Data

Show Slides 75 LSA 9 Assign Personnel

u. The Assign Personnel option allows users to add various types of personnel (Soldier, Civilian, Contractor, Marine, etc.) as they are assigned to a DUIC. This action is performed at the lowest level of SIPRNET connectivity. In the event that an incorrect mini-record is pulled down due to an incorrect SSN entry, the record cannot be deleted. Instead, submit a duty status update changing the Soldier’s duty status to ‘Redeployed - Mission Complete’. The record will ‘age off’ the Mobile System 24 hours later. Then add the correct SSN. There is no departure transaction in DTAS. If a person is reassigned from one unit to another unit in theater, the gaining unit will submit an ‘Add Personnel’ transaction which will remove the associated mini-record from the losing unit’s mobile system. For example: 

(1) For new personnel arriving in theater, the Mobile System User will add them to the Mobile System within 12 hours of arrival to the unit. (2) For personnel reassigned within theater, the Losing Unit Mobile System User will submit a ‘Duty Status Update’ of ‘In-Transit-Local Reassignment’ within 12 hours of departure. The person will remain assigned to losing unit’s Mobile System, will appear as an ‘Operational Loss’ on PERSTAT and will appear on the ‘In-Transit Report’ until the gaining unit adds the person. (3) The Gaining Unit Mobile System User will add the person to unit’s Mobile System within 12 hours of arrival. The Mobile System User will then select and enter the person’s correct Duty Status, Assigned Location, and Physical Location. 

(4) If the correct ‘Assigned Location’ is not available in the drop down menu, contact the Theater Manager to update that Static Table.

v. The Update Personnel option allows users to update basic personnel information on the user’s DTAS system. This update only updates the Theater System for SSN. All other changes remain only on the User’s System. Personnel Updates can only be performed with a mini-record indicator of ‘P’ (Pending), or ‘U’ (Unverified). Once the mini-record indicator changes to ‘D’ (Downloaded) the Update Personnel function is unavailable for that record (is ‘grayed out’). For example: 

(1) The Mobile System user will update personnel information on Mobile System as necessary. (2) The Mobile System user will monitor and review all the mini-records with a ‘U’ status code for incorrect SSNs. If a person has been added to the Mobile System with an incorrect SSN, then use the Update Personnel function to submit the correct SSN. This will pull down the correct mini-record.

Show Slides 76 LSA 9 Update Personnel

Show Slides 77 LSA 9 Update Duty Status

w. The Update Duty Status option allows users to update a person's deployed duty status as it changes. It is important to note that updating duty statuses in DTAS, does not update them in eMILPO. 

(1) Review the Duty Statuses and point out that three duty statuses: Missing (MIS), In-Transit (TRA), and Redeployed (RED) require a ‘Reason Code’. The reason codes are listed in the table below the Duty Status table in the Functional Guide. (2) DTAS Duty Status Updates do not replace Casualty Reporting requirements. The current casualty reporting procedures are still required for all casualty related duty status updates. (3) To update to a duty status of ‘Hospitalized (battle incurred) (HOW)’ or a duty status reason of ‘Redeployed Hospitalized (Battle Incurred) (RED HOW)’ the person’s current duty status must be ‘Wounded in Action (WIA). (4) It is imperative that casualty status data be treated as sensitive until verification of notification of Family Member/Next of Kin’. (5) Duty Status Updates require a ‘Physical Location’ Update.

Show Slides 78 LSA 9 Update Location

x. The Update Location option allows the user to update the assigned and physical locations for a selected individual. The assigned location refers to the location of a unit a person is assigned to. Physical location is the actual camp, city or grid coordinates where the person is located. For example, a Soldier is assigned to 1-4 Cav at Camp Saber, Iraq, but is forward in Bader City. His Assigned location is Camp Saber; his physical location is Bader City. If the established city or base camp location you are relocating individual to is not available in the drop-down menu, contact the Theater Manager to coordinate a Location update on the Theater Database. Until the Location Table is updated, use the six or eight digit grid for the physical location. The Physical Location is important for a variety of reasons, not least of which is for medical tracking. It should be updated for any change in physical location, whether for a week, a day or a few hours. Units should update personnel physical locations to show movement through, over, or near any and all cities, base camps or established locations. All data updates will be performed within 12 hours of the completion of movement.  y. The Update Deployed UIC option is primarily used at the battalion level to move people from one company to another. It is available only to the Mobile System users who have exclusive Mobile System control over the DUICs within their hierarchy. The Update DUIC is not available for a higher headquarters to move people in subordinate DUICs if that subordinate DUIC has a Mobile System, nor is it available between two Mobile Systems. If the Update UIC option is not available to the Mobile System User, it will be grayed out. Updating the DUIC does not record as assignment history at the Enterprise Level. To update assignment history in the DTAS Enterprise

z. The Update Tour Status option allows you to update the Tour Status type, Tour Status Subtype, date and time of the tour, and the length of the tour for a selected Soldier or selected Soldiers. aa. The Delete Person option allows the user to delete a personnel record for a selected individual that was erroneously added to the Mobile System. The Delete Person option is not used to delete personnel that were actually deployed, but have departed theater. To remove these personnel, an Update Duty Status transaction must be completed to redeploy the person and show a complete deployment history. The Delete Person option can only be performed with a mini-record status code of ‘P’ (Pending), or ‘U’ (Unverified). Once the mini-record status code changes to ‘D’ (Downloaded) the Delete Person function is unavailable for that record and (is ‘grayed out’). When the ‘Delete Person’ option is used to delete any person from a Mobile System, the record is completely removed from all levels of DTAS, to include History. For this reason, it is imperative that Delete Person is not used incorrectly.

Show Slides 79 LSA 9 Update Tour Status

Show Slides 80 LSA 9 DTAS Mini Record

bb. The View Mini-Record option provides an abbreviated personnel record for the selected individual. The Mini-Record is divided into three tabs: Basic, Service, and Personal. Mini-records Status codes are shown on the main page of the People Tab. There are three Mini-Record status codes. The Status Codes are: 

(1) P - Pending. This is the initial status of the Mini-Record after a person is added to the Mobile System and before the Mini-Record is pulled from the Enterprise System. Note: Foreign National civilian/military personnel will remain as a Record Status Code P as their record is never sent to Enterprise for verification. (2) U – Unverified. The record was not found or not successfully pulled from the Enterprise Level. There is a mismatched SSN. See Update Personnel for instructions on correcting erroneously added SSNs. (3) D – Downloaded. The record was found and has been pulled successfully from the Enterprise Level.

Show Slides 81 LSA 9 Location Tab

cc. The Locations Tab displays data related to locations within the deployment theater. This information is read only. Locations are managed by the Theater Manager. If the required city or base camp location is not shown in the Locations Table, contact the Theater Manager to coordinate a Location update on the Theater Database. Until the Location Table is updated, use the six or eight digit grid for the required location.

Show Slides 82 LSA 9 Reports Tab

dd. The Reports Tab displays the available reports that a user may generate from the Mobile System database. All reports are produced in Microsoft Excel, and require Microsoft Office XP to run and display correctly. A user can generate the following four reports: 

(1) Gains/Losses Report – The report displays those personnel who have either arrived at the unit or become a non-asset to the organization during the 24-hour reporting period. The report presents data from the 24-hour period preceding the time you generate the report. The report consists of two parts—Gains and Losses—that are each presented on a separate worksheet in Microsoft Excel. (2) In-Transit Report – Displays data on those personnel who are in transit from the DUIC for any reason. This report allows the unit to track an individual throughout a movement out of theater or to another unit. Personnel will remain on the In Transit report until a duty status change is submitted. A person may be in transit for any of the following reasons:

 (a) Convalescent Leave(b) Emergency Leave(c) Local Reassignment(d) Mission Complete(e) Rest and Recuperation (R&R Leave)(f) Temporary Duty (TDY)

NOTE: Explain to the students that the work center actions, mobile system user produces two key reports as necessary: Gains/Loss Report and In-Transit Report.

Show Slides 83 LSA 9 DTAS Gains/Loss and In-Transit Report

Show Slides 84 LSA 9 PERSTAT

(3) PERSTAT Report – Displays a summary of DUIC Personnel assets and changes during the reporting period. The PERSTAT gives the user and the commander a strength summary throughout the entire deployment. It provides an assigned and available strength count, and captures gains and losses for the last 12 hour period. The PERSTAT works on a 12 hour rolling "window" or "block" of time. Because the report is produced in Excel, it can be archived to show past time periods. This is not automatic. The user can do this as desired. As long as the Mobile System is connected to the SIPRNET and turned on, the PERSTAT Report will roll up to and be visible at higher echelons of the DUIC hierarchy. If the Mobile System is not connected, the user will have to send the PERSTAT information to their higher headquarters by some other method. The PERSTAT is populated by the Add Personnel and Update Duty Status functions in the Mobile System. If the user does not add personnel or enter duty status changes in a timely manner, the PERSTAT will not reflect an accurate picture of the unit strength to the Mobile System user or the higher echelon. The PERSTAT is broken down into subsections or tabs that provide various view or summaries on the main report as follows:

 (a) Personnel Daily Summary – A breakdown of all the different personnel types and a count of assigned and operating strength for each UIC. The Assigned, Operating Strength, and Females columns are not subject to the 12 hour rolling window, but are cumulative snapshots of unit strength. The Females column is a subset of the Assigned Column, rather than the Op Strength Column.• Loss Summary – shows the strength information such as total number of MOS by skill level that have been lost in the last rolling 12 hour block, and a by name report of personnel losses.• Gains Summary – shows the strength information, such as total number of MOS by skill level that have been gained in the last rolling 12 hour block and a by name report of personnel gains.(d) Remarks – Edited by the user.

 (4) Unit Roster – Displays all deployed personnel assigned to the DUIC for which a user generates the report. It includes all the data elements in the Mini-Record, and is intended as a

generic report that the user can modify as needed. The user can sort the report by any data column, and delete those columns that the user does not require.

NOTE: Explain to the students that the DTAS PERSTAT report displays a summary of UIC personnel assets and changes during the reporting period. Can be used to validate that changes have been made and/or generate information to create JPERSTAT report.

Show Slides 85 LSA 9 DTAS PERSTAT

Show Slides 86 LSA 9 Management Tab

ee. The Management Tab allows a user to manage personal equipment issued to an individual, such as night vision goggles (NVGs) and weapons. There are additional blank columns that allow the user to store additional unit-specific and user-defined data. The data stored in the management tab is only visible on that Mobile User System. It does not roll-up to higher echelons. The name data in the Management Tab is pre-populated based on the personnel assigned to the Mobile System. Edits are not permanent until the "Save" button is clicked. There is no Print option in the management field. To print the data, save the desired data fields to an MS Excel file, and print in Excel. Since this data is local to the Mobile System, if the Mobile System is deactivated, crashes, etc, the data is lost. To avoid loss of this data, it should be backed up to a separate database. 

(1) To back up data, the Mobile System user will perform the following steps: 

• Select data elements for back up, or press "Ctrl A" to select all data fields.• Press "Ctrl C" to copy selected data.(c) Open MS Excel to a new spreadsheet.(d) Press "Paste" or "Ctrl V" to paste data into spreadsheet.(e) Save spreadsheet as desired file name.(f) User can also overwrite data in a previous file, by selecting all data in the Excel file and pressing "Ctrl V". 

(2) To print data, the Mobile System user will perform the following steps: 

• Select data elements for printing, or press "Ctrl A" to select all data fields.• Press "Ctrl C" to copy selected data.

(c) Open MS Excel to a new spreadsheet.(d) Press "Paste" or "Ctrl V" to paste data into spreadsheet.(e) Print spreadsheet by pressing "Print" or "Ctrl P".

ff. The Deactivate System function allows the User to reset the system. This option removes the existing database. To deactivate a system, select Deactivate System from the Tools menu. DTAS displays the Deactivate System confirmation message.

(1) Click OK to proceed with the process. This will remove the existing database, deleting all your data.

(2) Click Cancel to cancel the deactivation without making any changes.

gg. There are two times when you will deactivate your Mobile System. Both must be coordinated with the Theater Manager.  

(1) Upon Mobile System unit redeployment. • Upon Mobile System data base corruption.

NOTE: Do Not execute these options without prior coordination with the Major

Show Slides 87 LSA 9 Deactivate System

Command Manager or your system will have to be reloaded.

hh. TPS using a barcode scanner that reads each deploying Soldier’s CAC card and uploads them into the manifest. Each manifest (chalk) that has been captured of arriving and departing Soldiers can be viewed on the screen. The manifest detail screen shows the individual Soldiers listed on each manifest.

ii. TPS captures all the manifesting of Soldiers, civilians and contractors at their departing station (during deployment and redeployment) and is digitally uploaded into DTAS (Deployed Theater Accountability Software). When the TPS manifest is finalized at the departure site, the disk is taken forward and given to the S-1 upon arrival. This file can be emailed or carried by disk to higher echelons to build on the deployed database to have total accountability down to the individual Soldier. The information will be displayed both on DTAS and the individual TPS system at the unit S-1.

NOTE: Direct students to their desktop icons on their laptops and to open the TPS icon to take a look at it.

Show Slides 88 LSA 9 Tactical Personnel System (TPS)

Show Slides 89 LSA 10 DTAS Practical Exercise

Learning Step / Activity 10. Practical Exercise - DTAS. Method of Instruction: Conference / Discussion Instructor to Student Ratio: 1:36 Time of Instruction: 15 Media: Large Group Instruction

Learning Step / Activity 11. Practical Exercise – DTAS Review. Method of Instruction: Conference / Discussion Instructor to Student Ratio: 1:36 Time of Instruction: 5 mins Media: Large Group Instruction

NOTE: Inform students that this is a GO/NO GO Practical Exercise. Students must receive a 70% passing score to receive a GO on this PE.

NOTE: This practical exercise measures your ability to input/update Soldier data in the DTAS in your role as the BN S-1. You will demonstrate your knowledge of the personnel readiness data associated with the DTAS.

NOTE: Inform the students that they will have 50 minutes to complete the Practical Exercise.

NOTE: Read back to the students the topics that were discussed in this lesson.

During this block of instruction, we covered the following learning activities:

• Define Strength Reporting Principles.• Define Strength Reporting doctrinal responsibilities at each echelon of command.• Identify Strength Reporting formats. • Submit eMILPO Strength Reporting transactions.• Reconcile Unit Personnel Accountability Report.• Identify Strength Reporting Enabling Systems.• Utilize DTAS

NOTE: Determine of the students have learned the material presented by soliciting questions and providing answers and explanations. Ask the students if they have any questions and correct misunderstandings.

FEEDBACK: NOTE: Feedback is essential to effective learning. Schedule and provide feedback on the evaluation and any information to help answer students' questions about the test. Provide remedial training as needed.

Show Slides 90 TLO Action

Show Slides 91 TLO Condition

Show Slides 92 TLO Standard