CATALOGING MANUAL YOUTH NON-FICTION TABLE OF …

CATALOGING MANUAL – YOUTH NON-FICTION TABLE OF CONTENTS T

Revised: August 13, 2014

EASY NON-FICTION ................................................................................................................................................ 2

E BIOGRAPHY ........................................................................................................................................................... 5

JUVENILE NON-FICTION ....................................................................................................................................... 1

JUVENILE BIOGRAPHY .......................................................................................................................................... 1

YOUNG ADULT NON-FICTION ............................................................................................................................. 1

BIOGRAPHY............................................................................................................................................................... 1

YOUTH REFERENCE ............................................................................................................................................... 3

CATALOGING MANUAL Easy Non-Fiction


Easy Non-Fiction

MINIMUM MARC FIELDS:

020 ISBN and Price

092 Classification

100 Author

245 Title

260 Publication distribution

300 Physical description

4XX Series (if applicable)

6XX Subject headings

SELECTION CRITERIA

Usually 32 pages or less

Illustrations predominant

Intended audience, 3 years to 8 years of age

CLASSIFICATION:

To determine classification, use the 082. If there is no 082, please use the DDC number that fits the first

subject heading and/or ask the head cataloger.

EXCEPTIONS:

394.XXX Holiday Books

Carry out to the full Dewey number of the specific holiday.

Examples:

Valentine’s Day: 394.2618

Easter: 394.2667

Halloween: 394.2646

Thanksgiving; 394.2649

Christmas: 394.2663

Jewish Holidays 394.267

398.2 E LEVEL FAIRY TALES are classed as E 398.2. Do not carry out any further.

Use the following subject headings as appropriate:

650 0 Fairy tales ‡z England (e.g. country of origin) ‡v Juvenile literature.

650 0 Folklore ‡z England (e.g. country of origin) ‡v Juvenile literature.

SPINE LABEL FORMAT

E

XXX.XX

Last name

Date (if

Necessary)



650 0 Tales ‡z England (e.g. country of origin) ‡v Juvenile literature.

Add other topical headings, as appropriate.

599 (Mammals),. Do not retain geographical or standard subdivisions.

796 (Sports) Carry out for full subject coverage

91X. Geography and Travel

Class all E state and country books that are not history in the 91X.XXX.. These books

are generally part of a series. (March 2003). Carry out to the full Dewey number.

WAYS TO DETERMINE THE DEWEY NUMBER:

To determine classification, check SIRSI using the Dewey number on the OCLC record to verify

where similar items have been classed.

Search subject heading to see where similar items have been classed.

Consult DDC 21

SUBJECT ACCESS:

Verify subject headings in SIRSI for proper form according to local policies.

Do NOT use AC subject headings. Change to Library of Congress Subject Headings (LCSH) with form

subdivisions. Consult the “Common AC headings and their LCSH counterparts” list, and check DRA for

proper form of subject headings.

All records for non-fiction will contain at least one subject heading. The heading will be followed by the

free-floating sub-heading “Juvenile literature”. Any heading containing the word “children’s” or

“juvenile” will not need a free-floating sub-heading. See Subject Heading for Children's Materials for

details.

Example of converting AC to LCSH subject heading:

650 1 Adventure and adventurers ‡v Fiction.

Change to

650 0 Adventure stories ‡v Juvenile literature.

See “Common AC headings and their LCSH counterparts”

700: Joint authors or responsible persons. Do not keep author/title by using delimiter t, except

in music collections and analytics.

INVENTORY

NEW CALL NUMBER: USE WHAT IS IN THE 092 FIELD

CLASS SCHEME: ASIS

LIBRARY: CENTRAL



ITEM ID: BAR CODE NUMBER

PRICE: Use the retail price

TYPE: BOOK

HOME LOCATION: ONSHELF

ITEM CAT 1: ENON-FIC

ITEM CAT 2: JUVENILE

NUMBER OF PIECES:

CATALOGING MANUAL Juvenile Non-Fiction


E Biography

Use BIO for biographies as in adult non-fiction.

Spine Label Format

E Enter in capital letters

BIO Enter in capital letters

Last Name This is the last name of the person about whom the

book is written. Enter in capital letters.

First Initial The first letter of the first name of the person about

whom the book is written. Enter in capital

letters followed by a period.

Names in Direct Order: For names in direct order, such as Leonardo da Vinci, Leiv Eiricksson, use the

full name in order, up to eight characters per line, up to 2 lines.

Titles: For persons with titles in the subfield c of the 600 field, use the title up to eight

characters, of the first word of the title.

Author: The last name of the author of the book. Enter it even if the book is an autobiography.

In general Dewey numbers are determined by the children's selector, although questions should be

referred to the children's selector.

INVENTORY


CLASS SCHEME: ASIS

LIBRARY: CENTRAL



TYPE: BOOK


ITEM CAT 1: ENON-FIC


NUMBER OF PIECES: 1

SPINE LABEL FORMAT

E BIO

LAST NAME

1st INITIAL

Author of book

Date (if

Necessary)



Juvenile Non-Fiction


020 ISBN and Price

092 Classification

100 Author

245 Title





SELECTION CRITERIA


POLICY:

These are non-fiction works aimed at an audience in grades 3-6.

The prefix and general classification will be assigned by the Children’s selector.

SUBJECT ACCESS:

Verify subject headings in SIRSI for proper form according to local policies.

Do NOT use AC subject headings. Change to Library of Congress Subject Headings (LCSH) with form

subdivisions. Consult the “Common AC headings and their LCSH counterparts” list, and check Sirsi for

proper form of subject headings.

All records for non-fiction will contain at least one subject heading. The heading will be followed by the

free-floating sub-heading “Juvenile literature”. Any heading containing the word “children’s” or

“juvenile” will not need a free-floating sub-heading. See Subject Heading for Children's Materials for

details.

Example of converting AC to LCSH subject heading:

650 1 Adventure and adventurers ‡v Fiction.

Change to

650 0 Adventure stories ‡v Juvenile literature.

See “Common AC headings and their LCSH counterparts”

CLASSIFICATION:

To determine classification, use the 082. If there is no 082, please use the DDC number that fits the first

subject heading and/or ask the head cataloger.

SPINE LABEL FORMAT

J

XXX.XX

Last name

Date (if

Necessary)



EXCEPTIONS:



Examples:

Valentine’s Day: 394.2618

Easter: 394.2667

Halloween: 394.2646


Christmas: 394.2663


398.209 J level fairy tales

Class in 398.209 + geographic subdivision of the place of origin. Example: 398.20942 f or an

English tale.


650 0 Fairy tales ‡z England (e.g. country of origin) ‡v Juvenile literature.

650 0 Folklore ‡z England (e.g. country of origin) ‡v Juvenile literature

650 0 Tales ‡z England (e.g. country of origin) ‡v Juvenile literature.


599 (Mammals). Carry out for full subject coverage. Do not retain geographical or standard

subdivisions.

91X Geography and Travel

Class all J state and country books that are not history in the 91X.XXX. These books are

generally part of a series. (March 2003)

700 Joint Authors or Responsible persons

Do not keep author/title by using delimiter t, except in music collections and analytics.



INVENTORY


CLASS SCHEME: ASIS

LIBRARY: CENTRAL



TYPE: BOOK


ITEM CAT 1: J000s-J900s


CIRC NOTE: ADD DIFFERENT ITEMS IF NECESSARY

ADD the different items enumerated to the label, i.e.

1 CD or

1 CD-ROM or

2 DVDs

Do not mention maps

CATALOGING MANUAL Juvenile Biography


Juvenile Biography


Spine Label Format

J Enter in capital letters


Last Name This is the last name of the person about whom the book is written. Enter in

capital letters.

First Initial The first letter of the fist name of the person about whom the book is written.

Enter in capital letter followed by a period.


characters of the first word of the title.

Names in Direct Order For names in direct order, such as Leonardo da Vinci, Leiv Eiricksson, use the


Author The last name of the author of the book. Enter it even if the book is an autobiography.

In general, Dewey numbers are determined by the children's selector, although questions should be


INVENTORY


CLASS SCHEME: ASIS

LIBRARY: CENTRAL



TYPE: BOOK


ITEM CAT 1 J900s




1 CD or

1 CD-ROM or

J

BIO

LAST NAME

1ST INITIAL

Author of

book

Date (if

Necessary)

CATALOGING MANUAL Juvenile Biography


2 DVDs

Do not mention maps

CATALOGING MANUAL Young Adult Non-Fiction


Young Adult Non-Fiction


020 ISBN and Price

092 Classification

100 Author

245 Title





SELECTION CRITERIA


To determine whether a “borderline” book is a J or a YA, apply the following criteria:

Look at the age of the characters, if 14 years or older books will be YA

Look at the content. If the book appeals more to YA audience, then it will be YA.

Look at the writing structure. If the book is more sophisticated, than it will be YA.

Look at the author’s previous works. If they are predominately YA, new title will probably be

YA also.

CLASSIFICATION:

Cut off the Dewey classification at the first segmentation unless there is only one digit remaining, then retain.

EXCEPTIONS:



Examples:

Valentine’s Day 394.2618

Easter: 394.2667

Halloween: 394.2646


Christmas: 394.2663


398.209 YA level fairy tales

YA

XXX.XX

Last name

Date (if

Necessary)

CATALOGING MANUAL Young Adult Non-Fiction


Class in 398.209 + geographic subdivision of the place of origin. Example: 398.20942 f or an

English tale.


650 0 Fairy tales ‡z England (e.g. country of origin) ‡v Young adult literature.

650 0 Folklore ‡z England (e.g. country of origin) ‡v Young adult literature.

650 0 Tales ‡z England (e.g. country of origin) ‡v Young adult literature.


599… (Mammals). Carry out for full subject coverage. Do not retain geographical or standard

subdivisions.

91X.XXX Geography and Travel

Class all YA state and country books that are not history in the 91X.XXX. These books are

generally part of a series. (March 2003).

700:

Joint authors or responsible persons. Do not keep author/title by using delimiter t, except in

music collections and analytics.

INVENTORY


CLASS SCHEME: ASIS

LIBRARY: CENTRAL



TYPE: BOOK


ITEM CAT 1: YANON-FIC

ITEM CAT 2: YA



1 CD or

1 CD-ROM or

2 DVDs

Do not mention maps

CATALOGING MANUAL Young Adult Biography


Biography


Spine Label Format

YA Enter in capital letters


Last Name This is the last name of the person about whom the

book is written. Enter in capital letters.

First Initial The first letter of the first name of the person about

whom the book is written. Enter in capital

letters followed by a period.

Names in Direct Order: For names in direct order, such as Leonardo da Vinci, Leiv Eiricksson, use the



characters, of the first word of the title.

Author: The last name of the author of the book. Enter it even if the book is an autobiography.

In general Dewey numbers are determined by the children's selector, although questions should be


INVENTORY


CLASS SCHEME: ASIS

LIBRARY: CENTRAL



TYPE: BOOK


ITEM CAT 1: YANON-FIC

ITEM CAT 2: YA



1 CD or

1 CD-ROM or

SPINE LABEL FORMAT

YA BIO

LAST NAME

1st INITIAL

Author of book

Date (if

Necessary)

CATALOGING MANUAL Young Adult Biography


2 DVDs

Do not mention maps

CATALOGING MANUAL Youth Reference


Youth Reference


020 ISBN and Price

092 Classification

100 Author

245 Title





POLICY:

If a title is in both the reference and circulating collections, the bibliographic record should reflect a

circulating book while the item record needs to reflect whether the item is a circulating or reference item.

If there are any questions concerning the status of an item, contact the Children’s Specialist librarian.

Johnson County Library currently uses the prefix JREF for non-circulating items in its Youth collection.

SPINE LABEL

Do not add the date to the spine label unless the copy in hand is being added to a serial record or

is part of a collection where the volumes use some kind of enumeration, including year, or the

title is already owned in the collection with the date on the spine label.

Cutters will be the author’s last name or the first significant word of the title (limit to 8

characters)

Double cutters will be applied according to local cataloging decisions.

WAYS TO DETERMINE THE DEWEY NUMBER:

To determine classification, check SIRSI using the Dewey number on the OCLC record to verify

where similar items have been classed.

Follow local Dewey decisions, as noted.

Search subject heading to see where similar items have been classed.

Consult DDC 22

All non-fiction classifications should be cut off at the fourth digit (or less) past the decimal point, if

possible. Do not automatically cut off at the fourth digit but determine where the most logical break is in

the classification. If the subject can be expressed by use of the fifth digit, use the fifth digit. Continue to

be as specific as possible.

PAST POLICIES:

Before 1981: cut off at first segmentation

JREF

XXX.XXXX

Last name



1981-1988: carry out to most specific enumeration except cut off United States geographic

subdivision (0973).

BIBLIOGRAPHIC FIELDS:

300 Physical Description

If the illustrations are part of the numbered sequence of pages then just use “ill.” in the description.

Use “ill., ports.”, when there are group portraits as well as individual ones (Check to be sure there are

portraits relevant to the material in the book).

Leaves are plates printed on one side.

Plates are the shiny unnumbered pages printed on both sides.

521 Target Audience

Do not add, edit or delete.

650 Subject Added Entry

As a general rule use the first 650 entry on a non-fiction entry to determine the Dewey

class.

Use only LCSH headings with second indicator of 0 (600, 610, 611,630, 650,651, fields).

A minimum of one subject heading is required for all items. Two to four subject

headings are preferred.

Assign headings for specific topics that are the primary subjects of an individual work. If

other editions of a title exist in the database, copy those headings to the bibliographic

record. Assign headings only for topics that have been made explicit by the author or

publisher, such as topics mentioned in the title, series, introductory matter, dust jacket or

other prominent location, or other sources of information such as reviews.

On non-fiction works drop the ‡v Popular works from the record.

Poetry books (J, E or YA 811.54) do not generally have to have a 650 field on the youth

record. However when the particular style of poetry, geographic area, and/or time period

is readily available, add a subject heading.

When the biography is about a person who lives in the United States, you may delete

the United States from the 650 field.

Biographical subject headings: 650 0 Artists ‡z France ‡x Biography ‡v Juvenile

literature.



History subject headings: 650 0 Cities and towns ‡z United States ‡x

History ‡v Juvenile literature.

Travel subject headings: 650 0 Cities and towns ‡z United States ‡v

Guidebooks.

If a topic heading with a sub-field ‡z United States is a cross-reference to one or more

headings in our local system, keep the subdivision in the heading.

Leave in the subdivision United States when it is a complete subdivision phrase

(Example: ‡z United States ‡x States), otherwise the subdivision ‡z United States

can be deleted from all other topical headings (650 indicators blank 0). If possible, avoid

using ‡z United States for fiction headings. You should instead use the state or the

city/state geographical sub-division. State or the city/state geographical field is 651,

indicators blank 0. If in doubt, please consult a cataloger.

NOTICE THIS ONLY PERTAINS TO UNITED STATES AS A SUB-DIVISION IN A

650 FIELD. DO NOT DELETE UNITED STATES WHEN IT APPEARS AS A 651 ‡a.

651: Geographic Name Subject ‡v Juvenile literature.

Leave in. Indicators are blank 0 only.

653: Index Term.

Change to 650 if you can find LC form, otherwise remove.

690: Topical Term Local Subject.

700: Joint authors or responsible persons.

Do not keep author/title by using delimiter t, except in music collections and analytics

710: Corporate Name.

If publisher obvious, such as McGraw-Hill, delete.

730: Uniform Title.

Leave in and delimiter as necessary. (130 usually becomes 730.). First indicator is blank (no

information), and second blank.

740: Individual titles within a piece.



Use only first indicator 0, using no articles. The second indicator reflects that it is an analytical

title, and will be 2 (indicators 02 for this field).

This tag is limited to added entry access for analytical titles. An analytical title is an independent

work contained within the item being cataloged. Leave in the dagger t. The first indicator

reflects the number of non-filing characters. This indicator will be 0 reflecting JCL’s policy of

excluding articles in a 740 field.

753: System Details Access to Computer Files.

Delete. Use field 538 instead.

775: Other Edition Entry.

Leave in.

780: Preceding Entry (previous title).

785: Succeeding Entry (next title).

800: Personal Name Series. Author title or Uniform title.

Goes with 490 field. Change to 440 if non-unique.

830: Series Added Entry-Uniform Title. (Title only.)

Leave in.

850: Holding Institution.

After transferring, take out.

856: Electronic Location and Access.

Leave in.

890: Local Library of Congress holdings.

Delete.

901: Numbered Copy Information.

Take out.



936: Dates or Volume Designations of Last Issue Consulted.

Used to catalog the record. Leave in.

938: Vendor Specific Ordering Data.

Delete.

INVENTORY

NEW CALL NUMBER: USE WHAT IS IN THE 092 ON THE BIB RECORD

CLASS SCHEME: ASIS

LIBRARY: OWNING BRANCH


PRICE: 20.00 (Default)

TYPE: REF-BOOK

HOME LOCATION: NONCIRC

ITEM CAT 1: YOUTHREF


NUMBER OF PIECES: 1

CIRCNOTE: IDENTIFY THE DIFFERENT ITEMS AS NECESSARY

Example: 1 BOOK, 1 CD-ROM



Documents

CATALOGING MANUAL YOUTH NON-FICTION TABLE OF …