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Case Report FormCase Report Form
Start-up MeetingMarch 25, 2010Kingston, ON
FormatsFormats
Web-based Central Web-based Central Randomization System (CRS) Randomization System (CRS)
(Includes screening, pre-(Includes screening, pre-randomization and randomization)randomization and randomization)
Paper-Based Case Report Form Paper-Based Case Report Form (Includes baseline, daily data, (Includes baseline, daily data,
antibiotics, microbiology, study antibiotics, microbiology, study intervention, mechanical ventilation, intervention, mechanical ventilation, infection adjudication and outcomes)infection adjudication and outcomes)
Central Randomization Central Randomization SystemSystem
Logs all screened Logs all screened patientspatients
Randomizes Randomizes eligible, consented eligible, consented patientspatients
Pharmacy access Pharmacy access to prepare study to prepare study treatmenttreatment
Central Randomization Central Randomization ProcessProcess
SCREEN NEW PATIENT
Does NOT meet all Inclusion Criteria.
Will NOT be saved on CRS
Form 1 Inclusion Criteria
Form 2 Exclusion Criteria
Patient Eligible
Form 3 Pre-Randomization
Meets at least one exclusion criteria.
Data entry complete.
Consent NOT obtained. Enter reason why.
Data entry complete.
Form 4 Randomization
CRF pg. 4-5
CRF pg. 6-7
CRF pg. 8-9
Pre-Randomization—Consent = Yes
Pre-Randomization—Consent = No
RandomizationRandomization
CRF pg. 10-11
Paper-Based CRFPaper-Based CRF Once the patient has been Once the patient has been
randomized, all subsequent data randomized, all subsequent data collected should be entered onto the collected should be entered onto the paper-based CRFpaper-based CRF
Instructions Data Entry Page
CRF pg. 12-13
CRF pg. 14-15
To be collected within the first 24 hours of ICU
admission
To be collected from Study Day 1 until ICU discharge, death or 28 days post randomization.
Exception: Patient discharged to the ward < 14 days from randomization, continue until end of study day 14
CRF pg. 16-17
CRF pg. 18-19
To be collected from Study Day 1 until ICU discharge, death or 28 days post randomization.
Exception: Patient discharged to the ward < 14 days from randomization, continue until end of study day 14
To be collected from Study Day 1 until Day 14 (unless patient dies or is discharged from hospital.
CRF pg. 20-21
Protocol ViolationsProtocol Violations
Started open-label antifungal Started open-label antifungal therapytherapy
Dosing errorDosing error Accidental unblindingAccidental unblinding Dose missed Dose missed Partial dose received Partial dose received Other, please specify Other, please specify
CRF pg. 22-23
To be collected from Study Day 1 until Day 14 (unless patient dies or
is discharged from hospital.
Should be reported to the Project Leader in “real
time.”
CRF pg. 24-25
To be collected on Study Days 1, 3, 8 &
14.
CRF pg. 26-27
To be collected if:
•Initiated within 7 days of randomization
•Started in the ICU and continued in the ICU
•Started in ICU and continue past ICU discharge
•For patients receiving study treatment on the ward, collect until Study Day 17
CRF pg. 28-29
Do NOT record cultures that are NO GROWTH or
CONTAMINANT
Do NOT record SWABS
To be collected if:
•Culture taken within 7 days of randomization
•Taken in the ICU
•For patients receiving study treatment on the ward, collect cultures taken until the end of Study Day 17
CRF pg. 30-31
If patient extubated < 48 hours, then mechanical ventilation is re-initiated, it is considered a continuation of previous ventilation.
CRF pg. 32-33
If patient discharged from ICU, then re-admitted within 48 hours, the re-admission is considered a continuation of the previous ICU stay.
Newly Acquired Hospital Newly Acquired Hospital Infection AdjudicationInfection Adjudication
Site Investigator to make determination of a newly Site Investigator to make determination of a newly acquired infection based on antibiotic and microbiology acquired infection based on antibiotic and microbiology datadata
No
Possible NO
Antibiotic Form
Was the antibiotic given for prophylaxis?
OR Was this antibiotic a
substitute for an antibiotic previously ordered for an
infection that occurred within the first 72 hours of
randomization?
Choose the appropriate Category of Infection AND Degree of Certainty
Definite YES Probable YES or Possible YES
Yes
If this is a suspicion that has been previously adjudicated, do not need to re-adjudicate.
This defines a Clinical Suspicion of an infection that requires adjudication by the Site
Investigator/MD delegate Go to Infection Adjudication Form
Probable NO
NO adjudication required
Complete microbiology and antibiotics forms
Yes
Yes infection
No infection
No
NO adjudication
required
Complete antibiotics
form
Yes To either question
Was a new antibiotic started OR was there a positive culture taken
> 72 hours from randomization?
Microbiology Form
Is this organism a
manifestation of an infection that occurred within the first 72 hours
of randomization?
NO adjudication
required
Complete microbiology
form
AlgorithAlgorithm for m for Newly Newly
Acquired Acquired Infection Infection AdjudicatAdjudicat
ionion
If antibiotics started > 72 hr from randomization,
2 questions will be asked to help determine suspicion of hospital acquired infection
Suspicion of Hospital Suspicion of Hospital Acquired InfectionAcquired Infection
1.1. Is this antibiotic prescribed for Is this antibiotic prescribed for prophylaxis?prophylaxis?
2.2. Is this a substitute for an antibiotic Is this a substitute for an antibiotic previously ordered for an infection previously ordered for an infection that occurred within 72 hrs of that occurred within 72 hrs of randomization? randomization? “NO” to both questions
CLINICAL SUSPICION OF INFECTION
Need Adjudication performed by Investigator or MD Delegate
If culture taken > 72 hr from randomization,
1 question will be asked to help determine suspicion of hospital acquired infection
Suspicion of Hospital Suspicion of Hospital Acquired InfectionAcquired Infection
1.1. Is this organism a manifestation Is this organism a manifestation of an infection that occurred of an infection that occurred within the first 72 hrs of within the first 72 hrs of randomization?randomization?
“NO” to question
CLINICAL SUSPICION OF INFECTION
Need Adjudication performed by Investigator or MD Delegate
CRF pg. 34-35
Infection AdjudicationInfection Adjudication
Needs to be done for every suspicion that is triggered by an antibiotic or organism
Categories of Infection & associated definitions found in Appendix 5
Is there an Infection?Is there an Infection?
CRF pg. 34
This suspicion has already been adjudicated. 5
YES to InfectionRefer to categories of infection
for definitions of Definite, Probable & Possible
0 1
NO to InfectionIndicate whether Probable or
Possible NO
YESYES to Infection to Infection
CRF Appendix 5
NO to Newly Acquired NO to Newly Acquired InfectionInfection
CRF pg. 36-37
CRF pg. 38-39
CRF pg. 40-41