Fort Walton Beach One-Stop Center

409 Racetrack Rd, NEFort Walton Beach

850.833.7587

Emerald Coast Technical College761 North 20th St

DeFuniak Springs 850.892.1240

CareerSource Okaloosa Walton

Michele Burns, Executive Director

Workforce Solutions

Eglin Education CenterBldg. 251, Room 114;

502 West D Ave.Eglin AFB, FL 32542

850.882.1446

Mobile One-Stop Crestview Library –Every Wednesday

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An equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. All voice telephone numbers on this document may be reached by persons using TTY/TDD equipment via the Florida Relay Service at 711. ********************************************************************************************************************************************* This project is supported by the U.S. Departments of Labor, Health and Human Services, Education, and Agriculture as part of awards totaling $3,912,739 with 0% financed from non-governmental sources.

BOARD OF DIRECTORS

CAREER & YOUTH COMMITTEE

BUSINESS COMPETITIVENESS

COMMITTEE FINANCE

COMMITTEE

EXECUTIVE COMMITTEE

Board of Directors, Councils, and Committees

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Purpose of RFPThe general parameters of the programs desired are described in

the RFP.

CareerSource Okaloosa Walton is interested in funding programs that incorporate the program design and elements described in the

Workforce Innovation and Opportunity Act (WIOA).

CareerSource Okaloosa Walton welcomes and encourages proposers to submit training programs which are innovative in

design.

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Key TermsRequest for Proposals (RFP): The competitive method used for this procurement of services. Submitted proposals shall be evaluated by a Rating (AD HOC) Committee with the award made to the bidder receiving the highest points.

Bidder: Respondent to this RFP.

Proposal: Formal written response to the RFP from the bidder.

Renewal Period: Florida Statute 287.058 (g) states: “Specifying that the Grant Agreement may be renewed for a period that may not exceed 3 years or the term of the original Grant Agreement, whichever is longer.

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Key Terms

Governing Authority - FederalWorkforce Innovation and Opportunity Act of 2014; 20 CFR Parts 676, 677, and 678; 34 CFR Parts 361 and 463; Joint Rule for Unified and Combined State Plans, Performance Accountability, and the One-Stop System Joint Provisions; Final Rule; describes the way employment and training services are to be provided to youth.

Governing Authority – LocalCSOW Local Workforce Plan 2020-2024.

Chapter 445, Florida Statute, and all other applicable policies and regulations.

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Program Overview

CareerSource Okaloosa Walton believes that offering the broadest range of services and training activities will enhance customer choice and success.

A single company, not a group of representatives from different companies, must submit a proposal as the prime contractor.

The intent of WIOA legislation, pertaining to youth activities, is to increase the focus on Out-of-School Youth aged 16 to 24.

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Program Overview

WIOA programs are expected to help disconnected youth finda path to joining the labor force.

Youth served under solicited program must reside in OkaloosaCounty or Walton County and be eligible for such services.

WIOA youth customers require eligibility determination prior toreceiving any WIOA funded service.

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Eligible Bidders

All public or private not-for-profit corporations, local education agencies, governmental units, public agencies, or private-for-profit corporations/entities that can meet the solicitation requirements are eligible.

The successful proposer is expected to hire qualified programmatic and technical staff that have the expertise to meet the goals, objectives and requirements of this RFP.

The successful proposer will be required to meet numerous programmatic and fiscal compliance and quality indicators set forth in State and Federal statute, rules and regulations as well as local CSOW policy.

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FundingPayment under a fixed-price or a cost reimbursement Grant Agreement will have a portion of the funds (a minimum of 10%) withheld until achievement of measurable performance outcomes have been documented.

CareerSource Board reserves the right to reduce the contract amount if budgeted funds do not provide full funding of contracts.

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Scope of Work

WIOA Program Elements Requirements

CareerSource Okaloosa Walton seeks proposals to ensure a comprehensive program of services is available to eligible youth throughout the region.

A minimum of 20% of the budget must be spent on work experience activities which may include pre-apprenticeships, internships, job shadowing, and on-the-job training.

A minimum of 75% of the budget must be spent on out-of-school youth activities.

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Scope of Work

Quality ControlThe successful proposer will use a quality control process to detect and reduce fraud and errors in data collection, eligibility determinations, and service delivery.

Case managers may use peer monitoring of case files and data entry on a quarterly basis using the state monitoring tool.

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Scope of Work

File Maintenance and DocumentationThe successful proposer will be responsible for maintaining a case file for every customer that has been determined eligible for workforce services.

The successful proposer will ensure that all customer files are up-to-date and ensure that no more than 3% of the files have out-of-date or incorrect information when monitored by CSOW staff or its designee.

By signature on each monthly invoice, the successful proposer is certifying the accuracy and timeliness of the information in the case files.

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Scope of WorkPerformance Accountability RequirementsProposers will be held to negotiated performance levels for each of the core indicators of performance prescribed by CareerSource Okaloosa Walton.

Service providers must be able to meet any and all Federal, State, and locally developed performance measures, even if some of these measures have not been developed at the time of publication of this RFP.

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Scope of Work

Coordination Requirements

All media, marketing, advertising and public relations material pertinent to the CSOW funded Grant Agreements must be approved by the CSOW Chief Operating Officer and/or Executive Director.

Proposer will be responsible for informing staff that all contact with the media must be approved by the CSOW Chief Operating Officer and/or Executive Director.

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Proposal Requirements

REQUIRED FORMAT FOR PROPOSAL RESPONSE

Responsive Proposals

Two (2) original proposals, six (6) copies, and a jump drive on which the proposal has been saved (note what program it is saved in, e.g., Word 2010) must be received at the CareerSource Okaloosa Walton administrative office by no later than the due date and time shown in the Procurement Timetable.4/29/2020 15

Proposal Requirements

The original proposals must be manually signed in BLUEink by an official authorized to represent and bind the proposing agency and must be marked “original”.Proposals must be presented in the same order as set forth in the RFP.

Giving incomplete or erroneous information or withholding important information could result in disqualification or, later, Grant Agreement termination.

Proposals must be submitted in the order outlined in the RFP and cannot exceed 42 pages (Not including required forms and mandatory attachments).

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Proposal Review and Award Process

Proposals submitted in response to this RFP will be reviewed by members of the CSOW Ad Hoc Committee and given a numerical score.

Rating Committee will make recommendations for funding to the full CareerSource Okaloosa Walton Board of Directors based on the proposal rating score and other information such as the proposer’s past performance record with similar programs.

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Proposal Review and Award Process

The full Board shall make the final decision on approval of proposals.

The CSOW Board provides approval for only the program concept and the total funding amount that may be contracted. It does not provide approval for any unit cost(s) or for any specific terms and conditions

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Points Awarded

Primary factors considered: 100 points

Program design - 20 points

Ability to manage the project – 25 points

Proposed activities relative to employment, Education, and training initiatives – 25 points

Past performance record with similar projects – 20 points

Total Number of planned annual enrollments – 10 points

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Appeal Procedure

Submit a letter within three (3) business days from the date of the Grant Agreement award decision to the Executive Director.

Stating that an appeal to the Grant Agreement award is being filed and the specific reasons for that appeal.

Executive Director will review the appeal and respond within ten (15) business days.4/29/2020 20

Appeal Procedure

Executive Director's response is not satisfactory, an appeal to the CSOW Executive Committee may be requested. The request must be addressed in writing within 15 days from receipt of response from the CSOW Executive Director.

Appeal will be heard at a time set by the Chair after consultation with counsel. The decision of the CSOW Executive Committee is final.

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Key Dates

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Procurement Action Date

RFP Packets Available / Issue RFP March 27, 2020

Bidders' Conference April 24, 2020

Last Date for Questions 12:00 PM (CT) April 27, 2020Letter of Intent to Submit Proposal Due No later than 4:00 PM (CT) May 5, 2020

Proposals Due No later than 12:00 PM (CT) May 15, 2020

Board Approval On or About June 11, 2020

Notify Approved Service Provider On or about June 12, 2020

Grant Agreement Execution On or About June 17, 2020

Provision of Services Begin July 1, 2020

Questions?????

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Contact

Michele Burns, Executive DirectorCareerSource Okaloosa Walton109 8th AvenueShalimar, Florida 32579(850) 651-2315 x 2012policy@careersourceow.com

https://www.careersourceokaloosawalton.com/

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