Career & College: Ready, Set, Go!

NC’s Race to the Top (RttT) Initiative

2011-12 LEA/Charter Detailed Scope of Work

Planning & Technical Assistance

June 2011

Overview

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1. Reiterate General RttT Requirements & Process for LEAs/Charters

2. Review Budget Process

3. Explain Monitoring Process

4. Provide Selected State Initiative Updates

5. Address LEA/Charter Questions

Key Take Away = Know how to move forward with your RttT plan!

General RttT Requirements

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1. Detailed Scopes of Work (DSWs) must address all RttT Required Activities

2. Same process as last year…but with more time for support and modification (as needed)

• Regional Lead or Charter Consultant your point of contact /primary support

3. Monitor (look back) & Plan (look ahead)

• Both due August 3

2011-12 DSW Submission Timeline

DPI Finance Informational Webinars (2)

•Requirements for submission of budget and detailed plans

DPI Informational Webinars focused on RttT State Initiatives

•LEAs & Charters

•Review Requirements for Local RttT Plans

•Provide LEAs/Charters with greater detail regarding State Plan (by Initiative)

Regional Support & Planning Meetings

•LEAs & Charters

•Review Informational Webinar Info

•Review Approval process

•Review Monitoring Plan

•Support Updated local DSWs

•Support Implementation

All Local Plans submitted to DPI

All Plans reviewed by DPI

DPI staff follow up with

LEAs/Charters to resolve any outstanding

issues

All Plans Final

(posted to RttT

Website)

Sept. 1Feb 10, 2011 March & April June 1-27 August 3 - 11

August 12-22

Our Goal: All DSWs approved, All deliverables completed

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RttT Budget Process

Philip PriceChief Finance Officer

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RttT - End 12/23/2014

PRCs:

156 RACE TO THE TOP

157 RTTT - REGIONAL LEADERSHIP ACADEMIES

158 RTTT - RECRUITMENT INCENTIVE, LOW ACHIEVE SCHOOLS

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Submission Issues- ALL 2010-11 budgets must be approved by June 17th

• Funds cannot be expended against RttT funds unless a budget has been submitted & approved in BUD

• Still LEAs/Charters who do not have an approved RttT budget for 2010-11

• Still LEAs/Charters that have been rejected but have not submitted an amendment

• 7 LEAs/Charters that have yet to submit, and 35 requiring revision

• Check BUD for the approval status• If you need help getting your budget approved, contact

Samiel.fuller@dpi.nc.gov or Chris.pond@dpi.nc.gov

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RttT FY 2011-12 Budgets

• FY 2011-12 budgets must be submitted and approved prior to expending July 1, 2011

• 103 LEAs/ Charters that have yet to submit, and 6 requiring revision

• Check BUD for your approval status

• Also check BUD after DPI closeout is complete for adjustments to Estimated Carryover, and adjust budgets accordingly

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Allowable Expenditures• RttT currently operating on an open chart of

accounts

• Most expenditures allowable, provided they have been approved in DSW

• Indirect costs:– Not permitted with contracted services (Object

Code 311) or with Capital Outlay expenditures (Object Code 5xx)

– The total of the line item and its respective indirect cost should equal the Budget for that respective activity.

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Detailed Scopes of Work

• Budgets submitted to BUD must match the DSW, for both activity and fiscal year

• Changes to the DSW require an amendment

• You must enter Budgets and Amendments in BUD - and send us an email indicating effective year

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Budget Submission Process• When submitting a Budget to BUD, also send

an email to the Race to the Top email address, Debby Jackson, and Chris Pond: racetothetop@dpi.nc.gov , debby.jackson@dpi.nc.gov , and chris.pond@dpi.nc.gov

– Include whether BUD ties to original or amended DSW; if amended, attach amended DSW to the email

– Detailed Submission Guidelines in the Finance Officers Newsletter:http://www.ncpublicschools.org/docs/fbs/resources/newsletters/fonews/2011fonews.pdf

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Procurementwww.ncrecovery.gov/Compliance/OERIDirectives.aspx

• OERI Directives 3, 3a, and 3b outline the provisions and requirements for purchases using ARRA and RttT funds

• Use the Contracting Checklist to ensure compliance; www.ncpublicschools.org/fbs/arra/allotments/; under notes

• Splitting Purchases to avoid seeking proper competition for a contract purchase is prohibited

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Debarment List

• State agencies are to check the State and Federal Debarment Lists to ensure debarred contractors are not used

• If you have questions or concerns, please contact Stephanie English at stephanie.english@dpi.nc.gov or (919) 807-3686

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Sole Source

• It is recommended that purchases using recovery funds go through the bid process

• RttT Technology Sole Source Guidance  http://it.ncwiseowl.org/blog/One.aspx?portalId=11753536

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Whistle Blower• OERI directives 5 and 6 provide guidance for

reporting Allegations of Fraud, Waste and Abuse of ARRA funds

• It is also requires Posting of Whistle Blower rights and Remedies

– Physical posters are to be posted in a visible place in LEA/Charter school buildings

– We also recommend posting a link on the LEA/Charters Website that leads to the state or the Federal Whistle Blower websites

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Whistle Blower Links

• http://www.dpi.state.nc.us/internalaudit/fraud/

• https://www.ncrecovery.gov/reportFraud/reportFraud.aspx

• US Education Department Office of Inspector General Hotline 1-800-MIS-USED

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Notification

• Chart on DPI website, includes CFDA numbers for all ARRA programs allotted through DPI, along with PRC number, and Federal Award Number

• http://www.ncpublicschools.org/fbs/arra/allotments/

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Monitoring Process

Lou FabrizioFederal Liaison

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RttT Program Monitoring

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1. Required by RttT – draft plan approved by USED

2. LEAs/Charters will submit “Progress Report” for 2010-11 school year to NCDPI by August 3, 2011

3. Bottom line: Did you do what you said you were going to do in your state-approved DSW?

4. Results determine which LEAs/Charters will receive follow up (virtual desk-side reviews or on-site monitoring visits by DPI team)

Essential Standards/Common Core

Angela QuickDeputy Chief Academic Officer

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Accessing “Call for Change” Module: https://center.ncsu.edu/nc/

RELEASED AFTER JUNE 3

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The Call for ChangeExplains why North Carolina adopted new rigorous standards

Explains the need for change and how this change evolved with major initiatives

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2011 Common Core State Standards and NC Essential Standards Summer Institutes for LEA/School PD Leadership Teams

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Standards

B3RttT

College and career-ready standards.A new set of academic standards benchmarked against the best nationaland international expectations. The goalis to set fewer, clearer and higher standards that, when achieved, ensure a student is ready for post-secondary education and work. Standards include Common Core in ELA and Math and NC Essential Standards in all other subjects. Curricular support resources will be developed to support the transition.

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Educator Development

Lynne JohnsonDirector, Educator Recruitment & Development

Maria Pitre-MartinDirector, K-12 Curriculum & Instruction

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Tools and training, blending online and face-to-face learning experiences to help educators increase effectiveness and transition to new standards and assessments. Included are the creation of instructional toolkits, NC Falcon formative assessment training modules, new standards roll-out, using data to make decisions and Response to Instruction.

Professional Development

D5RttT

Agenda- Summer Institutes

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Additional Modules

June 24

July 6

July 19

Fall

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LEAPD Lead

LEAPD Lead

LEAPD Lead

LEAPD Lead

LEAPD Lead

LEAPD Lead

LEAPD Lead

LEAPD Lead

LEAPD Lead

LEAPD Lead

LEAPD Lead

LEAPD Lead

RttTProfessionalDevelopment

Lead

KenanFellow

Regional Lead

RESADirector

DPI InstructionalTechnology

Coach

DPI Curriculum

Staff

Regional EducationFacilitator(Teacheron Loan)

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Coaching Structure

Key Partners

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Additional Support

• wikis

• chats

• forums

• blogs

2011-12 NCDPI Professional Development Schedule

• Initial Support for PD Leader Teams

• Follow Up Sessions from Summer Institutes

• Utilization of support from Regional PD Leaders

• RESA Teacher Effectiveness Feedback Group Sessions

• RESA PD Leader Team Trainings

• RESA DSW Meetings with NCDPI RttT Leadership Team

• DPI Consultant Trainings

• IHE Trainings (CC and ES)

• Mid Year LEA/Charter School Diagnostic Needs Assessments

• RESA PD Leader Team Trainings

• RESA Teacher Effectiveness Feedback Group Sessions

• RESA PD Leader Team Trainings

• DPI Consultant Trainings

• Year End LEA/Charter School Diagnostic Needs Assessments

• RESA Teacher Effectiveness Feedback Group Sessions

• RESA DSW Meetings with NCDPI RttT Leadership Team

• Customized feedback/support sessions for PD Leader Teams

• IHE Trainings (CC and ES)

Summer Institutes

(selected locations)

JUN-JULY

AUGUST 2011

SEPT-NOV DEC-JAN FEB-MAR2012

APR-JUNE

This is the yearly cycle schedule; content will change

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Level 1:Reaction to

Learning Experience

Level 1:Reaction to

Learning Experience

Level 2:Demonstration

of Learning

Level 2:Demonstration

of Learning

Level 4:Evolved

Practices and

Behaviors on Site

Level 4:Evolved

Practices and

Behaviors on Site

Level 5:New

Leader and Student

Outcomes

Level 5:New

Leader and Student

Outcomes

Level 3:Organizational Support

(Behaviors, Practices, Policies)

Level 3:Organizational Support

(Behaviors, Practices, Policies)

The WorkThe Work

Adapted from Guskey, 2000, pp. 79-81

Guskey’s Framework: Five Levels

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Evaluating Professional Development

Immediately Following Participation

30 – 60 Days AfterParticipation

1-2 Years AfterParticipation

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NC Education Cloud

Ed ChaseNC Education Cloud

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Cloud Plan Development Process

LEA Webinars

LEA Region

Meetings

LEA Site Interviews

NC Education Cloud Proposed Plan

Industry Best

Practices

LEA Working Groups

Gather Inform

ationD

efin

e Pr

oble

m

PlanDevelopment

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Cloud Team

DPI

The RttT Technology Project Team

PeterAsmar

Cloud ServicesEd Chase

Program DirectorPhil Emer

NCSU ITng Lab

The Friday InstituteSammie Carter, Systems ArchitectJames Robinson, Systems ArchitectLarry Creglow, Project Facilitator

Lee Sartain, Policy Specialist

Instructional TechNeill Kimrey

MCNCDave Furiness, Director CNE

Steve Thorpe, Systems Analyst

NC ITSBob Giannuzzi, Project ManagementPM Office

Jerry BunnData Systems

Julien AlHour

AdamLevinson

NCVPSChanin Rivenbark, CTO

Nathan Thanos, LMS Admin

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Organization & Collaboration

DPILeadership Team

RttT Education CloudAdvisory Committee

Project Managemen

t

Site surveys and

inventory

Application workload testing

RFP - vendor

specifications

advises

NC State Board of Education & Governor’s Education Transformation

Commission

Identity and Access Management

Data Collection and Analysis

Consortium Buying

Program Director

E-rate and CIPA

Planning & Design

LEA Working Groups

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Process & Timeline• Build work plan, gather resources…....Completed

• Conduct site interviews.….....Complete in August

• Conduct projects to inform Plan.......…11/1/2011

• DRAFT plan……………………............ May/June 2011

• Approved Plan………………............... Summer 2011

• Build detailed implementation plans….....4Q2011

• RFPs………………………………............3Q2011-2Q2012

• Develop, Pilot, Deploy services...4Q2011-4Q2012

• Migrate and operate………...........4Q2011-4Q2014

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iSeries RFP Update• Goals:

– Migrate 20 LEAs from local infrastructure to cloud hosted infrastructure in FY12

– Migrate all LEAs to cloud infrastructure in 3 years

• Currently in final stages of awarding contract

• Next Key Actions:– Negotiate & Award Contract– Identify 20 pilot LEAs– DPI & Pilot LEAs validate vendor migration, test, and

schedule plans

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New Managed Firewall &Content Filtering Services

• Goals– Premise-based firewall solution– No cost solution to the LEA / Charter as part of the

Connectivity Offering– Cloud-based content filtering/malware protection

Option 1 - Replacement of existing LEA/charter school solution

Option 2 – Complimentary service, e.g. enhanced malware protection or remote client filtering/malware protection

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New Managed Firewall &Content Filtering Services• Key actions to date

– E-Rate filed for bundled service offering (Internet access, firewall, content filtering/malware protection)

– Laboratory testing for a filtering solution completed – Draft Detailed Service descriptions of Firewall and Content

Filtering Service offerings have be sent out to the community.

– Service interest survey has been sent out to the community

• Key actions next– Conduct functional pilots in June/July– Conduct service pilots in July/August

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Teacher Effectiveness

Rebecca GarlandChief Academic Officer

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Federal Reporting

For the 2010 – 2011 school year, the NCDPI will use the median to aggregate standards for teachers and principals.

The Teacher Effectiveness Work Group will determine aggregation methods for future federal reporting.

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New PoliciesAnnual Evaluation Policy:

Each local board shall adopt a policy requiring career teachers to be evaluated annually. The annual evaluation requirements shall be met by either: (1) Using the Teacher Evaluation Process as set forth in 16 NCAC 6C.0503; or (2) Using an abbreviated evaluation consisting of Standards Four and Six of the Teacher Evaluation Process.

Sixth Standard for Teachers:

TEACHERS CONTRIBUTE TO THE ACADEMIC SUCCESS OF STUDENTS.

The work of the teacher results in acceptable, measurable progress for students based on established performance expectations using appropriate data to demonstrate growth.

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New Teacher Evaluation Process

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Annual Abbreviated Evaluation

Summary

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1. Reiterated General RttT Requirements & Process for LEAs/Charters

2. Reviewed Budget Process

3. Explained Monitoring Process

4. Provided Selected State Initiative Updates

5. Addressed LEA/Charter Questions

Key Take Away = Know how to move forward with your RttT plan!