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Candidate Brief
Humanitarian Programme Funding Coordinator
August 2019
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Thank you for your interest in the Humanitarian Programme Funding Coordinator (PFC) role.
Our Humanitarian PFC role is central to expanding CARE’s important humanitarian work
worldwide, and helping CARE reach our target of serving 20 million people with lifesaving &
quality humanitarian assistance by 2020. The Humanitarian PFC is responsible for leading
the design of large, complex humanitarian bids in countries across the globe to donors such
as DFID, ECHO and the DEC, as well as expanding our work in peacebuilding and
development in the MENA region.
You will line manage one Programme Funding Officer and sit within a multi-functional
programme team including Programme Management Coordinators and Contracts and
Finance Officers.
If you feel you have the experience and skills for this role, we would welcome an application
from you. If you would like to have an informal chat about the job, please contact me on
the email address below
Helen Thompson
Head of Humanitarian
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Background Information
CARE International – a global organisation fighting global poverty
CARE International operates in more than 90 countries around the world. We run poverty-
fighting programmes and deliver life-saving aid in 79 developing countries. This work is
supported by global policy and advocacy work, fundraising, and programme management
provided by CARE offices in countries like the USA and the UK.
CARE International UK
CARE International UK was founded in 1985 and we are one of 14 full members of the global
CARE International federation. We employ 120 staff and generate around £50 million a year
for CARE’s poverty-fighting work.
As well as supporting CARE’s humanitarian and development work around the world, CARE
International UK provides specific expertise in the areas of women’s economic
empowerment, inclusive governance, humanitarian response (particularly shelter, and
gender in emergencies), and engaging with the private sector. We also play a key role in
CARE’s work engaging with and influencing policy-makers and decision-makers to tackle the
structural causes of poverty and social injustice.
CARE’s programmes are implemented through CARE country offices which are supported
with technical assistance and programme management by CARE members (including CARE
International UK). We work in partnership with local organisations to deliver many of our
programmes.
CARE is non-religious and non-political, allowing us to deliver humanitarian and
development assistance to anyone in need regardless of race, gender, ethnicity, age,
religion, political view or sexual orientation.
You can find out more about our current strategy here
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Programme Management Team
Team Mission
The Programme Management Team is at the very centre of CIUK’s strategy as it is the
engine room for our programme impact and a centre of excellence within CARE for
programme quality. This team shapes and delivers our institutional programme portfolio in
line with the CARE International 2020 Programme Strategy and ensures that our
programmes bring lasting change through consistent and high standards of programme
quality.
The team is responsible for delivering on the full promise of the Global Programme Strategy
by building a portfolio that aligns with the Global Outcome Areas and which embeds the
agreed approach around tackling gender inequalities and strengthening women’s voice;
promoting inclusive governance and increasing resilience across our programmes. The
team’s output underpins CIUK’s ability to multiply impact by providing the necessary basis
for evidence, learning and scale up. The team leads CIUK’s relationships with Country
Offices and Regions and develops close partnerships to help us achieve long term and
effective programming across the humanitarian and development arena. It brings together
both humanitarian and development programming around programme management,
bidding and finance/compliance activities in one focused team and this ‘end to end’
approach will bring increased knowledge, efficiency and ultimately impact. Through this
consistent approach to programme quality, the team ensures that CARE provides and is
recognised by donors for offering excellent value for money and real impact for its
programme participants. The team also leads CIUK’s approach to delivering smart
development and humanitarian programmes with an increasing focus on partnership
approaches.
The Programme Management team is made up of three sub-teams who all work closely
together to deliver impact and excellence across our development and humanitarian
programme portfolio. The teams are split geographically and thematically, with one Africa
development team, one Asia/Global development team, and one Humanitarian/MENA
team. Each head of team works in close partnership with the relevant CARE Country Offices
and Regions and manages a highly skilled team of programme management, contracts &
finance, and fundraising staff who work together to achieve shared goals to build our
portfolio, effectiveness, innovation and impact.
Key Team Responsibilities
• Lead the shaping, development and delivery of CIUK’s Programme Portfolio so that
we meet our agreed strategic plan objectives.
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• Deliver programme quality consistently throughout our portfolio and embed the
Program Strategy approach across our output so that we are generating learning and
multiplying impact opportunities as standard.
• Manage risk and finances in our programme operations so that we are efficient and
effective.
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Job Description
Overview A key part of CIUK’s programme strategy is to deliver resource for the Global Programme
Strategy as we build towards supporting 150 million people from the most vulnerable and
excluded communities to overcome poverty and social injustice. Programme funding
coordinators are critical to the achievement of this mission as they will be designing bids at
scale on our priority areas of intervention.
The Programme Funding Coordinator will work in a multi-functional Humanitarian
Programme unit and will be responsible for raising significant funds to grow the team’s
programme portfolio. The PFC will be responsible for ensuring a strong pipeline that is
relevant to the 2020 strategy and enables CIUK to support delivery at scale. The PFC will be
able to manage the bidding budget and be responsible for the return on investment. They
will work effectively across CI to ensure a swift and decisive go / no-go decisions are made.
The post holder will work closely with technical teams, Country Offices and other partners in
order to deliver winning bids which showcase CARE’s programme innovation and which
deliver impact as well as full cost recovery for CIUK. Given the seniority of this role the post
holder will be required to work independently on large (certainly £10m on occasion many
times larger) and complex grants and increasingly often on commercial contracts. As such
they will have a strong grounding in MEAL, Value for Money, cashflow, fee based budgeting,
risk and consortium design and management. The will be able to pull in the right expertise
to support the bid and recruit appropriate chiefs of party etc. They will be able to do this
with limited oversight. They will also support and/or line manage more junior staff to learn
skills and take on work at this scale.
Specific Areas of Responsibility
Funding Plans
• Work with colleagues from country offices and with key UK partners to scope new
opportunities, identify new funding opportunities, and ensure a robust pipeline of
work which will enable CIUK to deliver at scale at the 2020 programme strategy.
• PFC will be held accountable for the income growth predicted in the annual
budgeting processes. They will be expected to achieve a win rate of 50% of bids that
are approved at the full go/no-go stage.
• Take joint responsibility for the bidding budget and its effective use. Including,
planning in advance how best to prioritise it, measuring impact (RoI) and learning
and disseminating practical lessons on its use.
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• Play a key role in the go/no go process – coordinating with technical teams, IPT and
country offices to give the best advice to senior management.
Bid Production and Management
• Lead on the planning, production and negotiation of major bids (grants and
commercial contracts) to meet annual ambitious contract pipeline targets – this role
will predominantly focus on the larger bids (£5m - £40m+). This may require
deployment to Country Offices (we estimate that this will be less than 15% of the
post holder’s total time).
• Design strong bid management processes so that CIUK’s output is proactive, timely
and to a high standard meeting funder requirements – including giving enough time
for senior management and the Board to engage with the design process and to sign
off (and offer final comments).
• Work with expertise to design robust MEAL and Value for Money systems in
alignment with CIUK core standards.
• Lead the design of robust payment by results systems that take into account
competitiveness, risk and achievability of results to ensure that CIUK does not lose
money on commercial contracts of complex grants.
• Create consortia and ensure they are well set up and that collectively they achieve
the objectives of the bid with clear divisions of labour.
• Manage consultants to support a bidding process and recruit key staff such as Chiefs
of Party to support implementation.
• Work with Contract and Finance Officers to deliver winning bid budgets (including
fee based budgets) which enable CARE to fully cost recover. This includes
understanding cashflow and borrowing issues related to pre-payments.
• Provide support and guidance to Programme Funding Officers working on larger and
or more complex bids as needed.
Partnership, Negotiation and Analysis
• Work collaboratively and productively with bid partners including CIUK teams, CI
teams and consortium partners.
• Achieve good value for CIUK in bidding partnerships, including with cost recovery,
assigning roles and responsibilities and donor engagement.
• Help build CIUK’s credentials as a prime contractor and leader in bidding
consortiums.
• Share donor intelligence and feed into a process of learning and continuing
improvement on bidding and key donors and work closely with the Institutional
Partnerships Team to achieve our desired growth and impact.
• Provide data and analysis on bids for organisational learning.
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Be an effective team member
• Contribute towards the development of the team’s annual operating plan and
develop an annual individual operating plan and learning objectives. The post holder
is required to be proactive about their own delivery and learning and support staff
that report to them / or who are part of their team.
• Contribute to annual budget development and regular reviews of team income and
expenditure levels.
• Contribute to team and departmental meetings ensuring that information on specific
funding opportunities are proactively shared and opportunities for greater CIUK
engagement are known.
• Where capacity allows, assume responsibility for humanitarian funding submissions
when humanitarian response efforts require support from across the team.
• Support and provide cover for fellow team members as and when needed.
• The post will require occasional work at weekends and in the evenings to meet
deadlines. Overtime will be compensated through Time off in Lieu.
• Line manage one programme funding officer, providing support through regular 121s
and a professional development plan.
• Promote, support and follow the CARE International Protection from Sexual
Exploitation and Abuse and Child Protection policy (PSEA) with direct reports, the
team and in day to day practice.
1. Any additional duties as may be reasonably required by a senior manager within the
scope of the above.
2. This document forms part of the post holder’s contractual terms and conditions of
employment.
3. The document is not an exhaustive list of core elements of the role. This job
description is a working document and may be amended from time to time by mutual
agreement.
Data Protection
The post holder hereby agrees not to disclose any confidential or sensitive information to a
third party or outside organisation except where required to do so by law.
Health and Safety
The post holder agrees to abide by CIUK’s Health and Safety principles and code of conduct
and to take all reasonable steps to ensure both their own safety in the work place as well as
that of their colleagues.
Equal Opportunities
The post holder agrees to promote and uphold the principles of equal opportunities in
accordance with CIUK’s Equal Opportunities Statement and all related policies.
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Safeguarding
CARE International UK has a zero tolerance approach to any harm to, or exploitation of, a
vulnerable adult or a child by any of our staff, representatives or partners. Recruitment to all
jobs in CARE International UK includes, in particular, criminal record checks and the
collection of relevant references. Safeguarding our beneficiaries is our top priority in
everything we do.
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Person specification
Essential Desirable
Education /
Qualifications
• Educated to degree level or equivalent.
• Extensive experience of a range of programme types – complex grants and commercial contracts. Particularly with DFID.
Relevant masters qualification
Prince 2 qualification or similar
Skills / Abilities • Must be able to design a range of large programmes – complex grants, consortia and commercial contracts.
• Must have a good grasp of humanitarian principles and concepts, with a background in humanitarian programming.
• Experience designing programmes robustly to include strong feedback mechanisms and prevent against opportunities for fraud, sexual exploitation and abuse.
• Strong understanding of MEAL and Value for Money and be able to design payment by results systems.
• Ability to recruit key staff – surge capacity and chiefs of party etc.
• Willingness to work with new donors and able to quickly understand new donor requirements.
• Excellent communication skills – with a particular emphasis on fluent English written skills and the ability to edit complex bids in order to meet funder requirements and gain high bid scores.
• An innovative and creative approach and the ability to match funder needs with organisational needs.
• The ability to contribute positively to a team and build positive relationships that will lead to successful outcomes.
• Strong analysis and numerical skills and the ability to spot trends and errors.
• Attention to detail
• Problem solving, inclusive with a positive attitude
The ability to
work in
Arabic or
French would
be a plus
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Experience • Proven success at leading and coordinating major £10+ million Institution/Foundation bids (ideally with DfID).
• Experience of and proven success at developing commercial bids
• Significant contributions to multi-partner, multi-country major bids.
• Understanding of how to add value to programme design in order to increase the win rate.
Overseas
experience is
highly
desirable.
Other • A degree of international travel will be required for senior bid or resource mobilisation support in country. Short notice deployments may occur.
• CIUK takes continued professional development seriously. The post holder is expected to use available learning and development budgets and opportunities to drive forward their own skills and those of their direct reports.
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CARE UK competency framework is based on four core behaviours: Responsible
Stewardship, Working with Others, Professional Accountability and Cultivate learning.
Whilst every role might have a different focus in relation to each competency, every
employee is expected to provide evidence against the four indicators for each competency.
The indicators for each competency are as follows:
RESPONSIBLE STEWARDSHIP
Align performance with CARE strategic goals / Lead with respect /
Take an active approach / Use resources effectively
WORKING WITH OTHERS
Communicate effectively / Express appreciation and empathy /
Foster internal and external relationships / Provide and receive constructive criticism
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PROFESSIONAL ACCOUNTABILITY
Commit to equality and diversity / Take responsibility for own words and actions /
Understand our sector / Uphold professional standards
CULTIVATE LEARNING
Be aware of one’s knowledge and skills / Be open to different perspectives and approaches /
Manage uncertainty / Reflect to improve
The competency framework provides a selection of competencies that are important for
performance at CARE UK. All roles, regardless of their seniority, within CARE UK should have
all core 4 competencies identified as essential for effective performance in the job. Having
core competencies defined and applied across all levels allows us to ensure a consistent and
transparent standard across the organisation.
WORKED IN THE CIVIL SERVICE? Are you/have you been a member of the Civil Service in the past two years? Before accepting any new appointment or employment, whether in the UK or overseas, which you intend to take up after you have left the Civil Service, you must consider whether an application under the Business Appointment Rules for Civil Servants is required. If it is required, you should not accept or announce a new appointment or offer of employment before it has been approved. The model application form for this purpose is available at: https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/492789/Civil_Servants_Business_Appointments_Application_Form_-_2016.doc and on civil service departmental intranets. This form should be used for all applications under these Rules. Retrospective applications will not normally be accepted.
Please Note:
In accordance with the DfID Code, all applicants shortlisted for recruitment to commercial
contracts will be asked to declare any conflict of interest.
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For further information about CIUK:
www.careinternational.org.uk
Twitter: @careintuk
