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Campus Copyright Campus Copyright Support from a Support from a University Library University Library
Chris LeBeauCindy Thompson
University of Missouri-Kansas City
November 4, 2011Brick and Click Libraries
2011 Brick and Click Libraries, Maryville, MO 1
An Idea is BornAn Idea is Born• Fall 2009 Mid-America Association of Law
Libraries meeting in Columbia, MO
• Kevin Smith, Duke University, Director of Scholarly Communications, conference workshop
• Participation by librarians from all 4 UM campuses plus faculty and IS staff
• Decision that UMKC would test a copyright support model and share with other campuses
• Partnership with IS and faculty to create a model based on perceived needs
2011 Brick and Click Libraries, Maryville, MO 2
Why the Libraries?Why the Libraries?
UMKC Libraries have always dealt with some aspects of copyright (ILL, reserves, preservation)
Libraries tend to be interested in sharing of information and emphasis on intellectual property
Public service philosophy – we want to answer the questions we receive
We own a lot of the material people want to use
2011 Brick and Click Libraries, Maryville, MO 3
Identification of Identification of Copyright Support IssuesCopyright Support Issues
Limited legal counsel support from the UM System IS noting potential copyright abuse in Blackboard
materials Library noting a decrease in online reserve submissions Expansion of online courses and lack of understanding
about the TEACH act
Linking to online resources Faculty posting materials on open Web sites Questions about fair use of media materials Inconsistent policies, procedures, and forms for copyright
compliance across the university No recognized campus expertise Difficulty in reaching out to all faculty in 11 schools and
on 2 campuses
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Creating the Support Creating the Support ModelModel
• The initial plan:• Identify interested and knowledgeable
librarians to serve on a small support team
• Engage staff from the Faculty Center for Excellence in Teaching and Information Services in a planning process
• Create a comprehensive LibGuide as an online resource for faculty to refer to, particularly for course materials
2011 Brick and Click Libraries, Maryville, MO 5
Creating the Support Creating the Support ModelModel
• Getting our start:• Gather all UM System, UMKC, IS, Library and
other policies, guidelines and forms pertaining to copyright and permissions for Kevin Smith’s review.
• Creation of Copyright Advocates from academic units.
• Creation of a UMKC Copyright email distribution list for submission of copyright related questions
• Plan a co-sponsored workshop for Fall 2010 with Kevin Smith retained for a full day of consultation
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Creating the Support Creating the Support ModelModel
Held a half day symposium for faculty with Kevin Smith◦We compiled all documents re copyright
for Kevin’s review.◦Kevin reviewed CRR and advised us with
suggested changes◦Productive meeting with support team
discussing safe lines in answering questions. Advised library on organizational, legal and
procedural matters Kevin met with our advocates giving an
overview - Kevin ignited an interest in the reluctant advocates.
Held a public campus workshop for faculty2011 Brick and Click Libraries, Maryville, MO 7
Copyright Support Copyright Support TeamTeam
• Normal model – copyright guru
• 7 librarians from University Libraries and Law Library.
• Involvement from law librarians, music, interlibrary loan, librarian with a joint appointment at the library school, and administration
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Copyright Support Copyright Support TeamTeam
• Provide educational and training opportunities for faculty to better understand fair use and copyright compliance, particularly as it pertains to the use of copyrighted material for classroom instruction
• Provide expertise on campus regarding fair use and copyright to provide general guidance for faculty, including guidance on when to consult with the university’s legal counsel. No legal advice given.
• Provide a communication structure for faculty to use to ask questions and receive updates on issues or new developments
• Provide online resources and other documentation for faculty and students to consult
Members often share questions on email received individually before crafting a response. Turn around time is
rapid. 2011 Brick and Click Libraries, Maryville, MO 9
Copyright AdvocatesCopyright Advocates A copyright advocate is a faculty member who agrees to
serve in an important support position within their school, college or department.
Copyright advocates serve as links between their faculty colleagues and the Copyright Support Team. They provide an invaluable role in serving as a first point of contact for faculty questions and issues, referring those on to the copyright support team.
Advocates are not expected to enforce copyright compliance, nor are they expected to be “experts” on copyright law. Advocates should never give legal advice.
Suggestions to Faculty Center for Excellence in Teaching and the University Libraries are welcome from advocates for workshops and programs on copyright topics. Advocates will help promote such events to their colleagues.
Liaison librarians are all included in the advocate communications to keep them involved and informed of these issues
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2011 Brick and Click Libraries, Maryville, MO 11
Faculty
Advocates
Copyright Support Team
UM Legal Counsel
AdvocatesAdvocates Advocates
Faculty FacultyFaculty
Faculty
Faculty
Faculty
Faculty
Faculty
FacultyFaculty
Faculty
Faculty
Faculty
Faculty
Faculty
The Support Structure
Educational Copyright Educational Copyright Programs and ResourcesPrograms and Resources
The Copyright Support Team provides
• Annual workshops • 2010—Fair Use with Kevin Smith, Duke University,
speaking• 2011—Fair Use of materials in Blackboard
• Smaller presentations• Dental School workshop• IS staff presentations (2 to date)• Copyright Advocates annual meeting
• Webinars co-sponsored by FaCET and the Libraries open to faculty and/or library staff
• Copyright LibGuide: http://libguides.library.umkc.edu/copyright
• Institutional membership to the Center for Intellectual Property
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2011 Brick and Click Libraries, Maryville, MO 13
LibGuideLibGuide
http://libguides.library.umkc.edu/copyright http://library.umkc.edu/copyright
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Problems with University Problems with University System RegulationsSystem Regulations
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Problems with University Problems with University System RegulationsSystem Regulations
• Reference to the 1976 “Classroom Guidelines” in Collected Rules and Regulations - dated
• TEACH Act - Need for Guidance◦ Conversion from Analog to Electronic◦ Amount of Material Transmitted◦ Non-dramatic v. Other Works ◦ Issues for Streaming
2011 Brick and Click Libraries, Maryville, MO 16
University System University System RegulationsRegulations
DMCA◦ No mention of Rulemaking Exemptions
No mention of other standards◦ Guidelines for Educational Uses of Music◦ CONTU Guidelines on Photocopying Under
Interlibrary Loan Arrangements
Need recognition of role of Licensing
Need recognition of “Best Practices”
2011 Brick and Click Libraries, Maryville, MO 17
Classroom GuidelinesClassroom Guidelines
Many universities no longer use.◦ Duke
http://library.duke.edu/about/depts/scholcomm/copyright-and-fair-use.pdf
◦ University of California http://www.universityofcalifornia.edu/copyright/fairuse.html
◦ Georgia State http://www.usg.edu/copyright
Georgia State plaintiffs seek to enforce Classroom Guidelines
See also ALA Copyright Articles, Daniel Lee, Fair Use and Guidelines, ALA.
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Best PracticesBest Practices
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ChecklistsChecklists
University of Texas TEACH ACT Checklist
Columbia University Fair Use Checklist (PDF)
ALA Office for Information Technology Policy
Columbia University TEACH Act Checklist (PDF)
Handling knotty Handling knotty questionsquestions
Questions to Support Team Members◦ Is the answer obvious?◦ Are alternatives available?◦ Does the Copyright Guide have clear guidance?
If Unsure?◦ Forward to colleagues on Support Team◦ Arrive at consensus and respond to faculty◦ Or Forward to Legal Counsel in Columbia if
necessary
2011 Brick and Click Libraries, Maryville, MO 20
Questions Faculty AskQuestions Faculty AskCan I put database articles on Blackboard?
How much can I put on Blackboard /Moodle?
Can I have this VHS digitized and uploaded to Blackboard/Moodle?
Can I scan chapters from an out-of-print textbook and e-mail it to my students?
Can I show foreign films to 10 groups of high school students coming to campus for a film festival day organized by the foreign language faculty?
2011 Brick and Click Libraries, Maryville, MO 21
Questions Faculty AskQuestions Faculty Ask Do we need permission to copy database articles for
coursepacks for a course taught by UMKC faculty to a cohort group of employees at a local business held on their premises and who are not enrolled through the Registrar?
Dental faculty wanted to know whether they needed permission to use articles and images for CEU classes they teach in a distance ed situation. Students are not officially enrolled at UMKC.
Law faculty also teach CEU classes for lawyers.
So, what constitutes a student?
2011 Brick and Click Libraries, Maryville, MO 22
Questions Faculty AskQuestions Faculty Ask
Can I show YouTube in class?
How about Netflix?
Oxford Art Online images?
2011 Brick and Click Libraries, Maryville, MO 23
OptionsOptionsHave your options handy!Refer questions up to legal counsel if
needed.Make it easy for faculty to link to electronic
subscription resources.◦ Provide a primer on creating those links with your proxy
server information.◦ Offer to provide the link for them.
Partner with faculty on Blackboard.
2011 Brick and Click Libraries, Maryville, MO 24
Strengths of a Team Strengths of a Team ApproachApproach
Checks and balances of a team Improved stature and credibility of the library Improved faculty satisfaction Raise the education and awareness of staff
librarians Provide education about the TEACH Act as
required TEACH Act compliance from faculty
2011 Brick and Click Libraries, Maryville, MO 25
Team Team AccomplishmentsAccomplishments
The new University regulations and LibGuide together will give faculty concrete resources
Integrated approach -- instructional designer and online certification course (includes copyright ed)
Replace eReserves with Librarian-Blackboard integration
2011 Brick and Click Libraries, Maryville, MO 26
How can I create a How can I create a copyright support team?copyright support team?
Make sure you have:◦ People who are interested and knowledgeable
about copyright◦ Willingness to learn◦ Provost/administrative support◦ Campus recognition and buy-in◦ Point of contact for help - identify individuals
2011 Brick and Click Libraries, Maryville, MO 27
Room for improvementRoom for improvement Issues of authority, credibility, visibility,
communication, awareness, and knowledge building
◦ Advocates have not been as heavily used as we’d like◦ Communication could be improved◦ Lack of visibility and awareness
Plan more educational programs Add copyright Q&A in faculty newsletters
◦ Lack of specific answers for all questions◦ Improve communication with Information Services◦ Find ways to put things in writing so as not to give
legal advice◦ We need to establish ourselves
Provost interest has been lacking Need stronger buy-in from the 11 Schools and Colleges
2011 Brick and Click Libraries, Maryville, MO 28
What’s Next for UMKC?What’s Next for UMKC?
Turn attention to students’ questions and education
Continue to expand useful copyright information on our Copyright Guide
Work with other campuses in UM system to share information and answers – ensure consistent answers
2011 Brick and Click Libraries, Maryville, MO 29
What’s Next for What’s Next for Libraries?Libraries?
Libraries need a good resource everyone, anywhere can refer to for decision making
Continue librarian education
Better Library Science Program education
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Contact InformationContact Information
Chris LeBeauAssistant Teaching Professor
University of Missouri /Research & Liaison Librarian
University of Missouri-Kansas City
Cindy ThompsonDirector of Public Services
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