THE CALEE

X-FILES

Establishing a working artist’s

documentation system

Erin Lee Barsan, Emily Dunne, Charles Kreloff, Chantal Lee & Alexandra Provo

Spring 2015

Calee X

Calee X is primarily a working painter having produced

over one-hundred works on canvas with hundreds of

digital and analog photographs documenting her

progress.

We were approached because Calee X is in the process

of moving to a new, larger space and wanted to have

options of how to better organize her work

cover and this image: Jenny Savile Studio: http://goo.gl/AHt5So

The Proposal

Setting up an organization structure for:

● access of finished works

● creative process documentation

● options for organizing business documents

● personal materials relating to her

works of art.

● an easy system the artist can update and

maintain herself

image:https://goo.gl/psigT9

Painting: 2011_03_oil

Progress Photos

Alex Kanevsky, J.F.H Big Portrait, http://goo.gl/R1RsF9

Current Method for Progress PhotosAlex Kanevsky, Couple with Fire Extinguisher, http://goo.gl/rFm4P4

Alex Kanevsky, https://goo.gl/UtneK0

Documentation of work in exhibitionhttps://goo.gl/yJEvm4

Collecting photos from social mediahttp://goo.gl/Dvuqus

Project Goals

● Low Maintenance

● Lightweight

● User-Friendly

● Future Transfer of

Documentation

https://goo.gl/S3tjPE

Project Outline

● Numbering System

● LIDO

● xDAMS

● Hierarchy

● Samples

Image:https://goo.gl/4OtLMf

Numbering System

Work of art[YEAR OF CONCEPTION]_[SEQUENTIAL WORK

NUMBER OF YEAR]_[TYPE OF PAINT USED].

Progress photographsPositives/digital files: [Work of art] _ IP _ [sequential #]

Negative sheets: [Work of art] _ IP _ [sequential #]_NEG

Contact sheets: [Work of art] _IP_[sequential #]_CS

Easel icon by Katarina Stefanikova, http://goo.gl/OxqCkc

Photographs icon, http://goo.gl/WvoesA

Description Standard

● Description Fields

● Event Model

LIDO logo, http://goo.gl/tcvKgY

Cataloging Software

● Internal Studio Use

● XML

● Search Feature

xdams logo, http://www.xdams.org/

Cataloging Software

● Internal Studio Use

● XML

● Search Feature

xdams logo, http://www.xdams.org/

Hierarchy Proposal V. 3

● Separated the finished work from

general documentation

● The artist’s process necessitates

taking photos of the work in

process.

● Established that the artist worked

through the crossover to digital

photography, uses negatives as

well as digitally born files

● Because photographs and business

documents for the finished

painting may contain several

works, we decided not to make

these records a child of “THE

WORK”

diagram: Emily Dunne

Hierarchical Structure in xDAMS

1. The Calee X Collection

a. Specific Work of art

i. (group) of progress photos

ii. Negatives & contact sheets

b. General Documentation

i. Photos of Work

1. Specific gallery of

museum installation

views

ii. Business Documentation

1. Deeds of Sale

2. Insurance

documentation

screenshot:: Emily Dunne

Example of an xDAMS Recordscreenshot: Emily Dunne

Creating Authority files

List of Geographic Authority Files Detail of Named Authority File

screenshot:: Emily Dunne

Staff & Supplies

● Archivist

● Digital SLR Camera

● Computer

● Dedicated Server

Space

6 Month Timeline: Milestones

Estimated Budget

Archivist: $24,000

+

Computer & Camera: $0

+

Managed Server Space: $1,800

≈ $25,800* for 1st year

*Grant funding options!

Image: http://goo.gl/0NKmsL

Grant Options

The Joan

Mitchell

Foundation:

Creating a

Lasting Legacy

Image:

http://bit.ly/1IWmkl

g

Summary

● Ease of use—Self Maintenance

● Expansion into business and

personal materials

● Working within a reasonable

budget and time frame

● Ensuring her legacy—Establishing and maintaining an organizational

structure that could serve future needs such as

foundation set-up or museum acquisition.

mage: Jenny Savile Studio: http://artpropelled.blogspot.com/2013_06_01_archive.html

Q & A

http://goo.gl/mz820q