COLLATERAL CONTROL SERVICES FOR BANKS

EUROPE | MENA | EURASIA | WEST AFRICA | EAST AFRICA | SOUTHERN AFRICA | SOUTH ASIA | FAR EAST | LATAM

www.ace-group.net

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ACE Global: Introduction ……………...……………………….…………………………………………...3-14 Transactional Finance Risk & Mitigants……………………………………………………………………16-19

Business Process and Overview……………………………………………………………………….…..21-22

E3C- Enhanced Credit Commodity Control………………………………………..……………………...24

Legal Appraisal and Definitions……………………………………………...……………………………..26-27

Group Contact Details……………………………………………………………………………………….29

CONTENTS

Distribution of goods and trade finance activities often require control over the underlying collateral based on the purpose of the loan, the shipping documentation, jurisdictional, legal and insurance requirements, Inventory and the receivables located in the country of import or export.

ACE GLOBAL DEPOSITORY (ACE GLOBAL) is a leading Collateral Control organisation and provides sophisticated collateral control services using adequate credit support tools relevant in respect of field warehousing, collateral management, secured distribution, certified inventory control services and certified accounts receivable services, as well as field audits, inspection, monitoring, all to an international clientele.

Our team comprises of operational experts , bankers, credit support personnel, legal advisors, financial officers and chartered accountants supported by the physical presence and field expertise of a worldwide network of highly trained inspectors, providing a unique service in the field of international collateral risk management.

Through our leading risk management systems, expert staff, and experience ACE GLOBAL is able support Banks, Financial Institutions, and Commodity Funds, by providing due diligence services documenting the Trade Value in Supply Chains, and successfully managing the associated risks. ACE GLOBAL is able to take full control and custody of the underlying collateral in a commodity financing transaction.

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INTRODUCTION

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ACE GLOBAL – A SNAP SHOT

Operation through ACE subsidiaries,affiliates and associates

Operations through Agents 

 1.Angola2.Argentina 3.Benin4.Brazil 5.Burkina Faso 6.Burundi 7.Cameroun8.Central African Republic9.Cote d’Ivoire

10.D R Congo11.Dubai (UAE)12.Djibouti13.El Salvador14.Ethiopia15.Egypt16.Gambia17.Ghana18.Guinea-Bissau 19.Guinea Conakry20.India21.Indonesia22.Kenya23.Liberia

24. Malawi25. Mali26. Mauritania 27. Mozambique 28. Morocco 29. Niger 30. Nigeria 31. Pakistan 32. Rwanda 33. Senegal 34. Sierra Leone 35. Singapore 36. South Africa 37. Sudan 38. Switzerland 39. Tanzania 40. Thailand 41. Togo 42. Turkey 43. Uganda 44. Vietnam 45. Zambia 46. Zimbabwe 

 1.Australia2.Belgium3.Bulgaria4.Bangladesh5.Canada6.Estonia 7.France8.Germany9.Greece10.Italy/Chypre11.Jordan 12.Libya13.Lebanon

 

14. Mexico15.Mauritius16.Madagascar17.Portugal 18.Romania19.Saudi Arabia20.Spain21.Syria22.The Netherlands23.Tunisia24.Russia25.Ukraine26.USA27.Venezuela

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GLOBAL COVERAGE

Physical Commodities Focus

Cocoa Coffee Cotton Cashew Nut

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Sugar Corn Rice Petroleum Products

Grains Crude Oil Cement Metals

Since 1996, ACE GLOBAL has rapidly built an extensive portfolio of commodities under its control. We have experience in handling a wide range of Hard and Soft Commodities. The below represents a small sample of commodities under our control.

• ACE GLOBAL’s Professional Indemnity (PI) Insurance is one of the best available in the industry.

• The PI indemnifies the insured against legal liability, costs or expenses arising out of ACE GLOBAL’s operation including all ACE GLOBAL offices and agents worldwide.

• This covers our client against professional liability for negligence and/ or fraud up to USD 50 Million per occurrence.

• No claims made on PI since inception (17 years)

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INSURANCE COVERAGE

ACE GLOBAL SERVICES

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Solutions & Services

Financial Structuring services

Operational Risk Management services

Commercial services

General Services

• Assistance in Structured Trade and Commodity Financing

• KYCC services• Commodity

profile

• Field Warehousing• Collateral

Management• Certified Inventory

Control• Certified Accounts

Receivable Services• Monitoring • Field Audit and

Inspection

• Contract Farming Services

• Trade Flow Facilitation

• Commodity Pricing• Supervising Aid

management

• Consultancy• Training

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Financial Structuring Services

• STCF

• KYCC– We provide this service to support our clients in identifying and determining those

risks that might be of primary concern when evaluating a particular transactional commodity financing and to provide adequate mitigants

• Commodity Profile – We have an extensive database of commodity profiles that we are able to provide to

our clients detailing particular commodities features and properties per region of production and purchase and selling method, as well as the risks involved with the storage of the commodity.

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Collateral Control Services

Collateral Control services should ensure that the inventory serving as collateral is physically separated from the borrower’s other inventory and that it is under the strict supervision of the collateral controller appointed exclusively by the Bank in order for the collateral controller to take full possession and control and to effectively manage the collateral (either In Situ or new stock). ACE GLOBAL is able to successively accomplish this, through the following services: .

–Field Warehousing: A method whereby a borrower’s trading assets are used as security at the borrower’s own premises for a loan or financing. It is a security instrument which enables the borrower, to deliver to the Bank legally valid documents of title and to grant a possessory pledge over goods stored in the borrower's own plant, mill, refinery or warehouse via the legal principle of Bailment. In order for a field warehouse and the lien created thereby to be recognized as valid, the possession of the Collateral Controller must be “exclusive, notorious and continuous.” All the ACE GLOBAL operating procedures have been devised to comply with this standard.

–Collateral Management: Under Collateral Management operations, the storage premises are owned and operated by an independent third party without the influence of the borrower. Field Warehousing and Collateral management agreements hence differ inter alia, on the basis of the ownership, control and release mechanism within storage facilities. Under collateral management it is therefore essential to devise a methodology for maintaining control, custody and possession and for effecting release, all of which binds the third party to the Collateral Controller as per the mechanism agreed by the Bank. In such Collateral Management Operations, it is this third party which is the original goods father in respect of such goods i.e. on behalf of the owner of the goods which first deposits the goods with the third party for storage.

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– Certified Inventory Control : Under Certified Inventory control, the company, ACE GLOBAL and the bank enter into a tripartite agreement. This agreement provides that ACE GLOBAL shall have full right of ingress and egress to premises where inventory is stored, and that ACE GLOBAL shall have access to any of the company’s inventory records which are necessary to render its service. The banker has ACE GLOBAL’s certificate to the extent that its reports are accurate and that the assets being controlled will not fall below an agreed minimum level. ACE GLOBAL will deliver to the Bank periodic reports and inventory certificates as and when required by the Bank.

– Certified Accounts Receivable Services : A company’s book debts may be worth as much or even more than the stocks so any monitoring ACE GLOBAL provides would be enhanced by their inclusion. This can be done by employing many of the same techniques used in Certified Inventory Control. ACE GLOBAL’s survey for example, would include the handling of book debts as well as stocks. ACE GLOBAL then examines the company’s books, verifies the balance if necessary, prepares an ageing analysis and includes its findings on the first Collateral Control Certificate and all changes on the subsequent Certificates

– Stock Monitoring and Inspection Services : Under this Arrangement, the Bank appoints ACE GLOBAL to monitor and inspect the physical and where required, the documentary handling of the Goods. ACE GLOBAL provides these services for the account of the Bank and the role of ACE Global is solely one of logistical monitoring and inspection. In order for ACE GLOBAL to be responsible or liable for the condition, quality, management or control of the Goods, ACE GLOBAL will adopt the more appropriate Collateral Control Agreements and not a Stock Monitoring Agreement.

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Monitoring Services

Field Warehousing and Collateral Management :

– Constructive possession and monitoring of pledged goods;

– Accurate reporting and accounting by ACE GLOBAL of all movements and balances

– Deliveries to the depositor/ third party and releases being made only in accordance with the lender’s instruction

– ACE GLOBAL ensures accurate reporting over the condition of the goods described in the Warehouse Receipts

– Lender as the holder of the Warehouse Receipts is protected under ACE GLOBAL’s comprehensive Professional Indemnity insurance.

Certified Inventory Control:

– Accurately informed on a periodic basis about the level of trading assets.

– ACE GLOBAL’s certification that its reports are accurate and that the inventory has not fallen below an agreed minimum level.

– Enables banker to grant the maximum facility to its client consistent with good banking practices.

– The Credit facility can be systematically reduced or controlled

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Value of Services

Certified Accounts Receivables:

– Accurately informed on a periodic basis about the level of Receivables

– ACE GLOBAL’s certification that its reports are accurate which are backed by ACE GLOBAL’s professional indemnity insurance.

– Enables banker to grant the maximum facility to its client consistent with good banking practices.

– The Credit facility can be systematically reduced or controlled by putting it on a fluctuating basis arrived at by crediting the facility.

Certified Inventory Control:

– Accurate reporting and accounting by ACE GLOBAL of all movements and balances.

– ACE GLOBAL provides the lender with accurate and reconciled reporting on all movements and conditions of goods stored.

– ACE GLOBAL’s continuous presence (where agreed to by borrower) at location

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Value of Services

TRANSACTIONAL FINANCE

RISK & MITIGANTS

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• A thorough understanding of demand and supply dynamics in each country

• Adequate Middle Office to ensure accurate monitoring of market prices, stocks and portfolio management

• SCF Product Solutions covers the entire supply chain from Producer to Off taker (foreign and/or local)

• Comprehensive Professional Indemnity from the Collateral Controller

• Comprehensive All risks Cargo Insurance covers risk of ownership in storage and in transit Plus Misappropriation plus FOG and FOQ

• Transactional financing structures necessitate either full ownership with stock carried on the Lender’s balance sheet or registered possessory pledge over collateralized stock (dependent on Legal requirements per country)

• Ownership evidenced by stock confirmations in form of a Warehouse Receipt

• Commodity Risk: Storage dynamics, Price, Quality , Weight and Quantity

Transaction Finance- Fundamentals

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Commodity markets have their own peculiar features, including:

• Seasonal fluctuations in prices;

• Differential in prices of different grades, weight and quality of a given kind of commodity;

• "Differential" of the same grade, weight and qualities in different marketing centres;

• Hazards of deterioration in value during storage due to time, quality and weight;

• Unpredictability timing of deliveries due to inland transport and port congestion;

• Risk of deterioration in the quality of the commodity to which the sales contracts are related;

• Risk of volatility of the price of the commodity even when the desired quality is unchanged;

• Disparities in the quantity and weight of the commodity;

• Adequacy of insurance to cover the goods whilst in storage and in transit and which can be claimed in convertible currencies offshore;

• Legal risks involving inadequate commercial law legislation and insufficient legal systems to ensure collateral controls during the value chain;

• Risks arising from logistical problems from transport system failures, poor storage facilities, etc

Transaction Performance Risks

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Value Chain- Agri Commodities

• Financing transactions across a commodity supply chain involves several inherent risks, and certain success factors are required by a bank if it is to successfully finance such a transaction. The below diagram illustrates the break down of the various financing needs along an Agri-Commodity Value Chain, and the success factors that need to be in place, to successfully finance each stage.

Structuring and Financing Opportunities

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InputsAgricultural Agricultural

Production

Sto

rag

e

Sto

rag

e

Tra

nsp

ort

Supply Chain

CommoditySalesSales

Tra

nsp

ort

Manufacture/Further

Processing/Packaging

Wholesale/Distribution

Product Suite

Fertilizer manufacturers

/importers Seed Suppliers /importers;

Producer associations Commodity mills Local / international traders Traders F & B multinationals

Commodity mills Local / international traders Traders F & B multinationals Exporters

Traders Wholesalers Exporters F & B multinationals Local distributors

Client Base

Farmers Co-ops Land holdings

Input Finance

Trade Finance Solution

Factory door Finance

Stock Import/ Export Finance

ACE GLOBAL Services

ACE STRUCTURED TRADE COMMODITY AND CREDIT SUPPORT MANAGEMENT SERVICES

Risks and Insurance

Field Warehousing Finance

BUSINESS PROCESS & OVERVIEW

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ACE GLOBAL – Key Processes

As part of our Business Process we provide certain key processes as part of our deal life cycle.

• Due Diligence Services: Perform Know Your Client’s Customer and all stakeholders (including transporter, storer and processor) for each transaction

• Generate a Deal specific Commodity Profile• Conduct Warehouse Inspection to ensure warehouse is suitable for commodity

storage.

Our Business Overview is broken into three key sections:– Deal Preparation and Capture

• Design sequence of events• Identify risks and mitigants from Bank point of view• Loan justification

– Monitoring and Control • Mandatory Credit Support approval• Independent issuance of Warehouse Receipts and Release Orders• Independent reporting and tracking

– Deal Closure• Contract Renewal• Stock Handover • Loan Repayment

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ACE GLOBAL/LENDER - BUSINESS PROCESS OVERVIEW

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Lender & ACE

Risk Legal Securities Transaction Manager

Deal Preparation and Capture

Lender Middle Office

ACE Credit Support

Performance Risk Control

Initiating Goods Receipt Notes

Initiating Warehouse Receipts

Initiating Release Orders

Initiating Physical Stock Control

Lender

Loan Repayment

Extend Contract or Refinance

Document Management

Flag Management

Workflow

Month-end Process, Cost of Funds Allocation,

Insurance Claim Generation, Tax ReportingReverse Transaction, Write-Off Approval,

Financial Reconciliation, Stock Reconciliation,Securities Release

Processing of Payments

Handling Payment Errors

Initiation of Following Payments:Insurance

Invoice PurchasingCollateral Manager and Other Related parties

Payments

Price Checking

Lender Compliance

Dept

Investigate Commodity

Investigate Warehouse

Investigate Borrower

Limit Allocation

Investigate Stakeholder

s

Drafting Contract

Managing Securities

Closing Loan

Commodity Approval

Monitoring and Control Deal Closure

Weekly, Monthly and Ad-hoc Reporting based on Borrowing Base

Sequence of Events and related risk

matrix

Review Lender Product

Legal Documentation

Legal Opinion

Stock Handover

E3C - Enhanced Credit Commodity Control

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• Real time access to the storage location

• Ability to view online all deals under execution globally

• View all key players (eg. Transporter, Processor, Warehouseman)

• Weight, quality and quantity of commodities

• Quality parameters of the commodity being financed

• Single point of interface between the lender, the borrower and the value chain

• Warehouse Receipts as issued to the lender

• Provide complete traceability ( Tally & Weight Note and receipts that back up the Warehouse Receipt as issued

• Lender is able to monitor asset based and asset conversion lending through market to market evaluation

Spans the entire value chain beginning with the suppliers and encompassing the processing & movement of commodities with lenders. It gives lenders comfort through:

E3C - Enhanced Credit Commodity Control

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KEY DEFINITIONS

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Important Definitions• “Bailment”- The transfer of the possession of Goods by the owner (bailor) to another (the bailee) which shall thereafter maintain

notorious, continuous and exclusive possession of all the Goods, for particular purposes such as hiring, financing, pledge of goods, and the delivery of Goods for carriage, safe custody or repair.

– Notorious possession is evidenced by numerous conspicuous signs placed by ACE GLOBAL at the storage premises.; Continuous and exclusive possession is assured by the fact that ACE GLOBAL has one of its employees or agents or representatives on duty at all times when the premises are unlocked and that anyone permitted to enter the premises does so only at the will of ACE GLOBAL or with its consent.

– The foregoing steps accomplish an effective change in the possession of the goods and premises. Thereafter, warehouse receipts may be issued at the borrower’s premises in respect of Goods stored therein and the constructive possession of the Goods is maintained by ACE GLOBAL for and on behalf of the lender / Bank throughout the duration of the financing and till the goods are required to be released.

• “Collateralized loans”- Collateral is a synonym for security provided in order to secure an obligation. Bankers ask for collateral on a loan as a measure of added security. This is to give the Bank’s claim against the enterprise a preferred position with respect to repayment if the enterprise should fail to honour the loan.

• “Pledge”- This is the act of depositing property of some sort with a lender with the intention that it be held by the lender as collateral to insure repayment of the loan. When a borrower furnishes the lender collateral to strengthen a loan and provides security for its obligations under the financing extended by the lender, the borrower, is said to have pledged the collateral to the lender. In that:

– The person depositing the property with the lender, (the borrower) is referred to as the pledgor, while the person in whose favor the pledge is executed is called the pledgee (the lender).

– There can be no pledge without obligation. The pledge is the agreement which relates a certain deposit property to a certain obligation, as a result of which that property becomes collateral to that obligation.

– In order to render the pledge effective and to perfect the lien thereunder, the borrower must place the goods into the constructive possession of the lender, whether directly or where agreed, with an independent third party (such as a collateral controller acting on behalf of the Bank) under and pursuant to the legal principles of Bailment.

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Important Definitions

• “Lien” – The right to retain possession of a property until all charges against it are paid. Types of Liens:

– “Possessory Lien ”- When one person holds the possession of another’s property and has to perform services upon it for which he is entitled to remuneration, the said person automatically obtains- by the general principles of law- the right to retain possession of the property until all charges against it are paid. This right is known as a lien. The lien does not give the creditor any rights other than that of retaining possession until the charges have been paid, (unless specifically provided by the agreement). However, some jurisdictions do provide a provision to creditors, or lienor, the right to sell property after a reasonable period in order to get funds with which to pay off the amount owed by the owner of the goods.

– “Bank - Pledgee’s lien”– The pledge creates the collateral relationship between the deposit goods and the loan by creating lien upon the goods in favor of the lender a pledge. A Bank-Pledgee’s lien differs from a regular lien in that when a property has been pledged specifically for the purpose of securing an obligation the creditor has the legal right – upon default of the debtor- to sell the property in order to obtain funds with which to retire the debt.

– “Warehouseman’s lien/ Collateral Controller’s lien” – The warehouseman/ collateral controller is automatically given a lien upon goods stored under a non-negotiable receipt for all lawful charges for the storage and preservation of the goods; and for the sale of the goods where default has been made in satisfying the warehouseman’s lien. Until his lien is satisfied the warehouseman/ collateral controller may refuse to deliver the goods. If he releases the goods he loses his lien upon them. The lien is limited to the charges arising in connection with the goods covered by a particular receipt.

• “Full Outturn Guarantee / FOG”- The insurance coverage extended to differences and shortages in quantities of any Goods under specific terms and conditions.

• “Full Outturn Quality / FOQ”- The insurance coverage extended to defects and differences in quality parameters and/or specifications in any Goods under specific terms and conditions.

• "Misappropriation“ shall mean unauthorized, fraudulent or dishonest appropriation or use, or unexpected or unforeseen or unexplained loss of the Goods under collateral management / Field Warehousing and /or monitoring and/or storage supervision by ACE GLOBAL and shall, inter alia, include the risk association with fraud, defalcation, misapplication, embezzlement, fraudulent transfer of ownership from the insured interest and dispossession thereof (except that which solely results from a governmental intervention).

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GROUP CONTACT DETAILS

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Main Regional Offices Contact Details

www.ace-group.net

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MENAACE GLOBAL DEPOSITORY DMCC,

DUBAI, UAETEL : +971 4 4539758 : +971 4 4539759

email: info@ace-group.net

 

EUROPEGLOBAL TRADE ADVISORY SERVICES SA,

GENEVA, SWITZERLAND(member of ACE GLOBAL DEPOSITORY)

TEL: +41 22 919 9111email: info@gta-services.net

 

EURASIAACE GLOBAL TURKEY

ATASEHIR, ISTANBUL, TURKEYTEL: +90 216 474 17 55

email: onur.kal@ace-group.net

 

SOUTHERN AFRICAACE GLOBAL ZAMBIA LIMITED, LUSAKA,

ZAMBIATEL: +260 211 291768 +260 211 294711

email: dora.nyambe@ace-group.net

 

EAST AFRICAACE GLOBAL UGANDA LIMITED, KAMPALA,

UGANDATEL: +256 414 233 973 : +256 414 348 425

email: amos.tumwesigye@ace-group.net 

 

 

WESTERN AFRICAACE GLOBAL DEPOSITORY CI , ABIDJAN, COTE

D’IVOIRETEL: +225 20 25 48 50 +225 58 09 86 14

email: daouda.gon-coulibaly@ace-group.net