Business Critical Year-End Reports - BQE Software...Project Number - Project Name Last Year Current Year Difference 13-01 - Ferris Health Clinic $0.00 $290,360.74 $290,360.74 13-02

BQE UniversityCopyrightBQESo/wareInc.2015

Business CriticalYear-End Reports

StevenBurns,FAIA

CopyrightBQESo/wareInc.2015

Reports:

This Presentation Covers

Income and Revenue

Business Efficiency

Future Planning

– Accounts Receivable

– Cash Receipts YTD

– Billing Summary

– Detail Bill Report

– Cash Flow vs. Revenue

– Revenue Summary (Top 10)

1

2

3

4

5

6

– Staff Productivity

– Profitability

7

8

– New Business by Type

– Work in Hand

9

10


Cash Flow vs. Revenue

• Frequency: Monthly• What came in and what went out• Line of Credit (abuse)• Compare to Revenue and Track the Ratio• Determine Factors blocking the Cash Flow


Where to get Reports


Income (Sales) and RevenueA


Accounts Receivable1

Accounts Receivable ReportSort by: Principal

As Of 11/30/2014

Total0-30 31-60 61-90 91-120 >>120

Howard Roark$0.00 $39,090.30 $11,241.68 $0.00 $50,331.98$0.00Ferris Health Clinic - 13-01

$3,000.00 $12,525.00 $0.00 $0.00 $15,525.00$0.00Galt Residence - 13-04

$16,004.00 $0.00 $0.00 $0.00 $16,004.00$0.00Rearden - Aspen Residence - 13-02

Peter Keating$23,917.50 $47,500.00 $0.00 $0.00 $71,417.50$0.00Bradford Lake House - 14-03

$100,712.50 $0.00 $0.00 $0.00 $100,712.50$0.00Cameron Theaters - 13-03

$2,030.00 $0.00 $0.00 $0.00 $2,030.00$0.00PHU Science Center - 14-06

$3,900.00 $0.00 $0.00 $0.00 $3,900.00$0.00Taggart Headquarters - 14-04

Grand Totals: $149,564.00 $99,115.30 $11,241.68 $0.00 $0.00 $259,920.98

Page 1 of 112/10/2014


TIP: >90 Days? Consider this

• Early Payment Discount• Accept Credit Cards• ACH or EFT Agreement


Cash Receipts YTD Comparison2

Cash Receipts YTD Comparison - ProjectDifferenceCurrent YearLast YearProject Number - Project Name

$0.00 $290,360.74 $290,360.7413-01 - Ferris Health Clinic

$67,120.00 $320,388.40 $253,268.4013-02 - Rearden - Aspen Residence

$0.00 $49,250.00 $49,250.0013-03 - Cameron Theaters

$91,345.00 $245,537.50 $154,192.5013-04 - Galt Residence

$0.00 $79,435.00 $79,435.0014-03 - Bradford Lake House

$96,594.70 $424,755.65 $328,160.9514-04 - Taggart Headquarters

$129,750.00 $251,978.44 $122,228.4414-06 - PHU Science Center

$384,809.70 $1,661,705.73 $1,276,896.03Grand Totals

Page 1 of 112/10/2014


TIP: Cash Receipts

• Bill twice a month to increase cash flow• Change your approval process• Discount for early payment• Credit cards/ACH or EFT payments• Stop-Work clause in your agreements


Billing Summary Report

Project Name InvoiceRetainersTaxReimbNet IncomeCreditsInterestReimb MUIncomeProject No

INCOME EXPENSES

Ferris Health Clinic 13-01 $325,597.50 $15.87 $0.00 $0.00 $325,613.37 $79.35 $0.00 $0.00 $325,692.72

Rearden - Aspen Residence 13-02 $325,945.00 $907.90 $0.00 $0.00 $326,852.90 $9,539.50 $0.00 $0.00 $336,392.40

Cameron Theaters 13-03 $149,962.50 $0.00 $0.00 $0.00 $149,962.50 $0.00 $0.00 $0.00 $149,962.50

Galt Residence 13-04 $164,562.50 $0.00 $0.00 $0.00 $164,562.50 $0.00 $0.00 $0.00 $164,562.50

Bradford Lake House 14-03 $135,852.50 $0.00 $0.00 $0.00 $135,852.50 $0.00 $0.00 $0.00 $135,852.50

Taggart Headquarters 14-04 $362,475.00 $1,116.37 $894.33 $0.00 $364,485.70 $5,616.85 $0.00 $0.00 $370,102.55

PHU Science Center 14-06 $258,450.00 $89.20 $0.00 $5,000.00 $258,539.20 $469.24 $0.00 $0.00 $259,008.44

Grand Totals $1,741,573.61$0.00$0.00$15,704.94$1,725,868.67$5,000.00$894.33$2,129.34$1,722,845.00

Page 1 of 1

Billing Summary Report

Project Name InvoiceRetainersTaxReimbNet IncomeCreditsInterestReimb MUIncomeProject No

INCOME EXPENSES

Ferris Health Clinic 13-01 $325,597.50 $15.87 $0.00 $0.00 $325,613.37 $79.35 $0.00 $0.00 $325,692.72

Rearden - Aspen Residence 13-02 $325,945.00 $907.90 $0.00 $0.00 $326,852.90 $9,539.50 $0.00 $0.00 $336,392.40

Cameron Theaters 13-03 $149,962.50 $0.00 $0.00 $0.00 $149,962.50 $0.00 $0.00 $0.00 $149,962.50

Galt Residence 13-04 $164,562.50 $0.00 $0.00 $0.00 $164,562.50 $0.00 $0.00 $0.00 $164,562.50

Bradford Lake House 14-03 $135,852.50 $0.00 $0.00 $0.00 $135,852.50 $0.00 $0.00 $0.00 $135,852.50

Taggart Headquarters 14-04 $362,475.00 $1,116.37 $894.33 $0.00 $364,485.70 $5,616.85 $0.00 $0.00 $370,102.55

PHU Science Center 14-06 $258,450.00 $89.20 $0.00 $5,000.00 $258,539.20 $469.24 $0.00 $0.00 $259,008.44

Grand Totals $1,741,573.61$0.00$0.00$15,704.94$1,725,868.67$5,000.00$894.33$2,129.34$1,722,845.00

Page 1 of 1

Billing Summary3


Detail Bill ReportSearch Criteria: -Invoice Date: From :01/01/2014; To :12/31/2014 -Project Name: PHU Science Center

Inv No Inv Date Basic Services Adjustments Tax TotalAdd. Services Reimbursables Interests Invoice Amt

14-04 - Taggart HeadquartersTAG-005 1/23/2014 $104,000.00 $0.00 $81.72 $0.00 $0.00 $0.00 $104,081.72

TAG-006 2/26/2014 $78,000.00 $900.00 $0.00 $0.00 $0.00 $0.00 $78,900.00

TAG-007 3/23/2014 $19,500.00 $1,800.00 $51.50 $0.00 $0.00 $0.00 $21,351.50

TAG-008 4/26/2014 $1,625.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,625.00

TAG-009 5/25/2014 $58,500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $58,500.00

TAG-010 6/26/2014 $21,125.00 $0.00 $0.00 $0.00 $894.33 $0.00 $22,019.33

TAG-011 7/25/2014 $29,250.00 $0.00 $6,600.00 $0.00 $0.00 $0.00 $35,850.00

TAG-012 8/25/2014 $13,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $13,000.00

TAG-013 9/26/2014 $19,500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $19,500.00

TAG-014 10/25/2014 $11,375.00 $0.00 $0.00 $0.00 $0.00 $0.00 $11,375.00

TAG-015 11/26/2014 $3,900.00 $0.00 $0.00 $0.00 $0.00 $0.00 $3,900.00

Total for 14-04 $370,102.55$0.00$894.33$0.00$6,733.22$2,700.00$359,775.00

14-06 - PHU Science CenterPHU-004 1/23/2014 $44,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $44,000.00

PHU-005 2/26/2014 $9,250.00 $0.00 $0.00 $0.00 $0.00 $0.00 $9,250.00

PHU-006 3/23/2014 $4,550.00 $0.00 $23.10 $0.00 $0.00 $0.00 $4,573.10

PHU-007 4/26/2014 $29,700.00 $0.00 $0.00 $0.00 $0.00 $0.00 $29,700.00

PHU-008 5/25/2014 $42,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $42,000.00

PHU-009 6/26/2014 $2,000.00 $0.00 $372.75 $0.00 $0.00 $0.00 $2,372.75

PHU-010 7/25/2014 $12,000.00 $30,450.00 $0.00 $0.00 $0.00 $0.00 $42,450.00

PHU-011 8/25/2014 $14,000.00 $62,500.00 $45.90 $0.00 $0.00 $0.00 $76,545.90

PHU-012 9/26/2014 $4,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $4,000.00

PHU-013 10/25/2014 $2,000.00 $0.00 $86.69 $0.00 $0.00 $0.00 $2,086.69

PHU-014 11/26/2014 $2,000.00 $0.00 $30.00 $0.00 $0.00 $0.00 $2,030.00

Total for 14-06 $259,008.44$0.00$0.00$0.00$558.44$92,950.00$165,500.00

Grand Totals $629,110.99$0.00$894.33$0.00$7,291.66$95,650.00$525,275.00

Page 1 of 112/10/2014

Detail Bill Report4


Cash Flow vs Revenue5


Revenue Summary

• Frequency: Quarterly• Compare Sales & Understand Trends• Identify Growth-Driving Sources• Check for Imbalances


Revenue Summary: Top Ten6


Business EfficiencyB


Staff Productivity

• Frequency: Quarterly• Understanding Utilization and Realization• Relationship Between Realization and Pay Rate


Employee Performance

Employee Chargeable Non Chargeable Internal Total Required Efficiency

------------------------------------Hours-------------------------------------

1,494.50 32.25 588.50 2,115.25 2,080.00Howard Roark 71.85%

1,645.50 1.00 449.25 2,095.75 2,080.00Peter Keating 79.11%

1,690.00 0.00 393.50 2,083.50 2,080.00Ellsworth Toohey 81.25%

1,691.75 0.00 396.75 2,088.50 2,080.00Gail Wynand 81.33%

1,680.50 9.00 392.75 2,082.25 2,080.00Dominique Francon 80.79%

0.00 0.00 1,560.00 1,560.00 2,080.00Catherine Halsey 0.00%

0.00 0.00 0.00 0.00 0.00FromQB 0.00%

Page 1 of 112/10/2014

Staff Productivity7


Bill Rate / Pay Rate

Ellsworth($70,000/yearsalary)

BasePayRate $34/hour

EffecFvePayRate $70,000/(2080x.81) $42/hour

BillRate-BreakEven $42x2.2.5 $95/hour

BillRate-WithProfit $95x1.2 $114/hour


Profitability

• Frequency: Quarterly• Profit Centers


Profitability - Accrued ReportProfit% $ Profit$ Invoiced$ Used$ Budget$ CostHours Used

Commercial$64,580.54 41.41%$155,962.5013-03 - Cameron Theaters $580,000.00$831.00 $91,381.96 $147,135.94

$228,480.19 40.98%$557,475.0014-04 - Taggart Headquarters $650,000.00$2,909.50 $328,994.81 $455,218.75

-$178.80 0.00%$0.0014-09 - MCA Feasibility Study $25,000.00$1.00 $178.80 $250.00

Totals for Commercial 41.05%$292,881.92$713,437.50$1,255,000.00$3,741.50 $420,555.58 $602,604.69

Page 1 of 312/10/2014

Profitability - Accrued Report

Profit% $ Profit$ Invoiced$ Used$ Budget$ CostHours Used

Institutional$116,560.32 35.58%$327,620.0013-01 - Ferris Health Clinic $700,000.00$1,922.00 $211,059.68 $331,257.50

$234,089.55 59.12%$395,950.0014-06 - PHU Science Center $305,000.00$1,386.25 $161,860.46 $308,805.00

Totals for Institutional 48.46%$350,649.86$723,570.00$1,005,000.00$3,308.25 $372,920.14 $640,062.50

Page 2 of 312/10/2014

Profitability - Accrued ReportProfit% $ Profit$ Invoiced$ Used$ Budget$ CostHours Used

Residential New$175,071.45 45.50%$384,752.5013-02 - Rearden - Aspen Residence $437,000.00$1,824.25 $209,681.05 $344,853.75

$162,972.19 46.91%$347,407.5013-04 - Galt Residence $512,000.00$1,662.25 $184,435.31 $294,630.00

-$536.40 0.00%$0.0014-01 - Rearden - Pool House $125,000.00$3.00 $536.40 $750.00

-$715.20 0.00%$0.0014-02 - Stadler Estate $250,000.00$4.00 $715.20 $1,000.00

$45,123.69 33.06%$136,477.5014-03 - Bradford Lake House $250,000.00$837.75 $91,353.81 $142,692.50

Totals for Residential New 43.97%$381,915.72$868,637.50$1,574,000.00$4,331.25 $486,721.78 $783,926.25

Grand Totals 44.48%$1,025,447.51$2,305,645.00$3,834,000.00$11,381.00 $1,280,197.49 $2,026,593.44

Page 3 of 312/10/2014

Profitability8


Profitability

Profitability - Accrued ReportSearch Criteria: -Status: Active

Profit% $ Profit$ Invoiced$ Used$ Budget$ CostHours Used

Institutional13-01 - Ferris Health Clinic

$7,482.68 115.50 $13,972.32 $25,000.00 $22,305.00 34.88%01 Pre-Design $21,455.00

$36,772.79 662.75 $74,162.21 $125,000.00 $113,522.50 33.15%02 Schematic Design $110,935.00

$39,493.76 601.75 $62,971.24 $180,000.00 $102,465.00 38.54%03 Design Development $102,465.00

$32,811.08 542.00 $59,953.92 $250,000.00 $92,965.00 35.37%04 Construction Documents $92,765.00

$0.00 0.00 $0.00 $120,000.00 $0.00 0.00%06 Contract Administration $0.00

Total for Ferris Health Clinic $116,560.32 35.58%$327,620.00$700,000.00 1,922.00 211,059.68 $331,257.50

14-06 - PHU Science Center$2,748.76 46.00 $7,251.24 $10,000.00 $10,325.00 27.49%01 Pre-Design $10,000.00

$30,152.08 335.25 $39,847.92 $70,000.00 $62,322.50 43.07%02 Schematic Design $70,000.00

$37,637.54 389.00 $47,362.46 $85,000.00 $73,135.00 44.28%03 Design Development $85,000.00

$69,489.96 558.00 $60,960.04 $100,000.00 $90,597.50 53.27%04 Construction Documents $130,450.00

$94,061.21 58.00 $6,438.79 $40,000.00 $72,425.00 93.59%06 Contract Administration $100,500.00

Total for PHU Science Center $234,089.55 59.12%$395,950.00$305,000.00 1,386.25 161,860.46 $308,805.00

Totals for Institutional 48.46%$350,649.86$723,570.00$1,005,000.00$3,308.25 $372,920.14 $640,062.50

Grand Totals 48.46%$350,649.86$723,570.00$1,005,000.00$3,308.25 $372,920.14 $640,062.50

Page 1 of 112/10/2014

8


Future PlanningC


New Business by Project Type

• Frequency: Quarterly• Where Am I Winning New Business• Profitability Of New Business


New Business by Type9


Work In Hand Report

WIPPaidAmount

BilledExpenseAmount

ServiceAmountTypeProject NameProject Number

2009-0143 Roark Residence Billable $69,000.00 $60,000.00 $116,418.002010-0000 Fountainhead Architects Internal $106,894.742010-0001 Taggart Corporate Headquarters Billable $304,500.00 $304,500.00 $259,125.00 $207,562.502010-0003 PHU Science Center Billable $24,012.60 $414,012.60 $406,500.00 $260,577.462010-0004 Ferris Health Clinic Billable $16,022.50 $110.52 $134,144.29 $102,116.09 $9,800.002011-0035 Rearden - Aspen Residence Billable $13,382.50 $10,747.40 $347,629.90 $346,964.90 $26,455.00

$333,905.00 $34,870.52 $1,269,286.79 $1,174,705.99 $727,707.70Grand Totals

Dec 04, 2012 Page 1 of 1

Work In Hand Report

WIPPaidAmount

BilledExpenseAmount



$333,905.00 $34,870.52 $1,269,286.79 $1,174,705.99 $727,707.70Grand Totals

Dec 04, 2012 Page 1 of 1

Work In Hand Report

WIPPaidAmount

BilledExpenseAmount



$333,905.00 $34,870.52 $1,269,286.79 $1,174,705.99 $727,707.70Grand Totals

Dec 04, 2012 Page 1 of 1

$8,550.00 $0.00

$38,125.00$138,050.00 $18,235.00 $71,980.00

$274,940.00

Work In Hand Report

WIPPaidAmount

BilledExpenseAmount



$333,905.00 $34,870.52 $1,269,286.79 $1,174,705.99 $727,707.70Grand Totals

Dec 04, 2012 Page 1 of 1

Work In Hand Report

WIPPaidAmount

BilledExpenseAmount



$333,905.00 $34,870.52 $1,269,286.79 $1,174,705.99 $727,707.70Grand Totals

Dec 04, 2012 Page 1 of 1

Un-BilledAmount

$39,500.00 $0.00

$195,500.00$384,650.00 $34,900.00

$110,000.00

$764,550.00

Work In Hand Report

WIPPaidAmount

BilledExpenseAmount



$333,905.00 $34,870.52 $1,269,286.79 $1,174,705.99 $727,707.70Grand Totals

Dec 04, 2012 Page 1 of 1

WIP

$8,550.00 $0.00

$38,125.00$138,050.00 $18,235.00 $71,980.00

$274,940.00

Work In Hand Report

WIPPaidAmount

BilledExpenseAmount



$333,905.00 $34,870.52 $1,269,286.79 $1,174,705.99 $727,707.70Grand Totals

Dec 04, 2012 Page 1 of 1

Un-Paid

$28,125.35 $0.00

$85,125.00$232,862.50

$0.00 $23,234.50

$369,347.65

ContractAmount

$125,000.00 $0.00

$500,000.00$1,250,000.00 $125,000.00 $375,000.00

$2,375,000.00

$85,500.00$0.00

$304,500.00$865,350.00$90,100.00

$265,000.00

$1,610,450.00

$2,625.35$0.00

$39,750.00$24,012.50

$110.52$10,747.25

$77,245.62

$88,125.35$0.00

$344,250.00$889,362.50 $90,210.22$275,747.25

$1,687,695.62

$60,000.00$0.00

$259,125.00$656,500.00 $90,210.22$252,512.75

$1,318,347.97

Paid

Work in Hand Report

Work in Hand10


Top 10 Year-End Reports• Income and Revenue– Accounts Receivable

– Cash Receipts YTD

– Billing Summary

– Detail Bill Report

– Cash Flow vs. Revenue

– Revenue Summary (Top 10)

A

1

2

3

4

5

6

• Future Planning– New Business by Type

– Work in Hand

9

10

C

• Business Efficiency– Staff Productivity

– Profitability

B7

8


www.ArchBusinessPlan.com


Promo Code Year-End

Our Thanks

$100 Discounton

Custom Reports

discountexpires12/31/2015

call

(855)687-1028