BURBANK SANITARY DISTRICT REGULAR MEETING AGENDA … Packet/BSD... · 12/18/2018 · 4. Customer Service Data 5. Special Events 6. Phone log and Missed pickup summary It has been

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BURBANK SANITARY DISTRICT

REGULAR MEETING AGENDA FOR December 18, 2018 at 7:00 PM at the DISTRICT OFFICE

Please Note Meeting Location at the District Office in Cupertino at 20863 Stevens Creek Blvd., Suite 100* (Behind Peet’s Coffee and Panera Bread)

1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. PUBLIC COMMENTARY – This area is reserved for items not listed on the agenda. The Brown Act does not

allow discussion of or action on items not on the agenda. The Board may briefly respond to comments or questions from members of the public, provide a reference to staff or other resources for factual information, or direct staff to place the issue on a future agenda. There is a three (3) minute limit for individual speakers.

4.A. Visitor Commentary 4.B. Agency Representatives 4.C. Board Commentary

5. CLOSED SESSION

5.A. CONFERENCE WITH LEGAL COUNSEL –EXISTING LITIGATION Paragraph (1) of Subdivision (d) of Section 54956.9 Name of Case: County Sanitation District 2-3, West Valley Sanitation District, Cupertino Sanitary District, Burbank Sanitary District and the City of Milpitas v. The City of San Jose, The City of Santa Clara, and Does 1 through 50 inclusive.

6. CONSENT CALENDAR

6.A. Approval of Minutes. Board action required: Approve Meeting Minutes from 12/4/18.

7. WARRANTS

7.A. Approval of Warrants. Board action required: Approve five (5) warrants.

1. Mark Thomas & Company, Inc. (District Management Services and BSD CIPs) 2. First Tech Federal Credit Union (Board of Directors’ Payroll) 3. Atkinson Farasyn LLP (District Legal Services) 4. California Association of Sanitation Agencies (Membership Renewal 2019) 5. State Water Resources Control Board (Annual Permit Fee)

8. NEW BUSINESS

8.A. Board Elections. Board action required: Elect a New President and Secretary 2019.

8.B. Discussion on Potential annexation of service area bounded by Bascom Avenue, W. San Carlos Street and two freeways currently being served by West Valley Sanitation District. Board action required: None

8.C. County Santa Clara Treasury Investment Portfolio Status. Board action required: None.

8.D. GreenWaste Recovery, Inc. 1) July – September 2018 Quarterly Report. 2) November 2018 Delinquent Accounts. Board action required: None.

8.E. Department of Resources Recycling and Recovery – 2019 Recycling Program Rates. Board action required: None.

9. OLD BUSINESS

9.A. Master Plan Update. Board action required: None.

9.B. Waste Stream Reduction. Board action required. None.

Burbank Sanitary District December 18, 2018 Regular Meeting Agenda Page 2 of 2

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10. SUBCOMMITTEE REPORT

10.A. Recruitment Subcommittee Update. Board action required. None.

11. HOUSEKEEPING ITEMS

11.A. Updates on Housekeeping Items. Board action required: None.

11.B. Agenda Items for Next Upcoming Meeting. Board action required: None.

12. ADJOURNMENT: NEXT REGULAR MEETING – Tuesday, January 15, 2019

In compliance with the Americans with Disabilities Act of 1990, if you need special assistance to participate in a District meeting, or you need a copy of the agenda, or the agenda packet, in an appropriate alternative format, please contact the District Administrator’s office at (408) 255-2137. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the District staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection at the District Office. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. * Pursuant to Government Code 54954 subsection b, subsection 4, this facility constitutes the closest meeting facility for the Burbank Sanitary District, since the District has no other meeting facility within the boundaries of the territory, over which the Burbank Sanitary District exercises jurisdiction.


6. CONSENT CALENDAR

6.A. APPROVAL OF MINUTES

Approve Minutes from Regular Meeting of December 4, 2018

BURBANK SANITARY DISTRICT MINUTES OF REGULAR MEETING BOARD OF DIRECTORS December 4, 2018

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1. CALL TO ORDER

President Yoder called the meeting to order at 7:00 pm.

2. ROLL CALL

Directors Present: Rebecca Yoder, Ken Colson, Michelle Kaelker-Boor, Rene Prupes, Procopio Sclafani

Directors Absent: None. Counsel Present: None. Staff: Benjamin Porter (District Manager), Richard Tanaka, Sasha Dansky, Mark

Thomas Visitors: None

3. APPROVAL OF AGENDA

Motion: To approve the Agenda.

Move: Prupes Second: Kaelker-Boor

Board vote: Ayes, Yoder, Colson, Kaelker-Boor, Prupes, Sclafani Noes, None Absent, None

4. PUBLIC COMMENTARY

4.A. Visitor Commentary – None. 4.B. Agency Representatives – Sasha Dansky presented transition plan for Mark Thomas & Co.

Inc. 4.C. Board Commentary – None.

5. CLOSED SESSION

CONFERENCE WITH LEGAL COUNSEL –EXISTING LITIGATION Paragraph (1) of Subdivision (d) of Section 54956.9 Name of Case: County Sanitation District 2-3, West Valley Sanitation District, Cupertino Sanitary District, Burbank Sanitary District and the City of Milpitas v. The City of San Jose, The City of Santa Clara, and Does 1 through 50 inclusive

Closed session discussion commenced at 7:05 pm and ended at 7:25 pm. No reportable action taken at the closed session.

6. CONSENT CALENDAR

6.A. Approval of Minutes from the Regular Meeting of November 20, 2018

Motion: To Approve Meeting Minutes from the Regular Meeting of November 20, 2018.

Move: Colson Second: Sclafani


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Board vote: Ayes, Yoder, Colson, Kaelker-Boor, Sclafani Noes, None Absent, None Abstain, Prupes

7. OLD BUSINESS

7.A. Operations Code.

Board and staff discussed and reviewed section 6 of the Operations Code. Policies regarding other uses such as Airbnb and daycare centers were also discussed.

7.B. Master Plan Update

Board reviewed the annexation research memo. Staff to upload the updated map to the District’s website.

7.C. Recruitment/Replacement of Board Members – Review and Approve Resolution No. 270.

Board reviewed and approved Resolution No.270. Differences between consultant versus employee were discussed as well as other contract language and requirements. Specifically, the termination clause was discussed.

Motion: To approve Resolution No. 270

Move: Yoder Second: Sclafani

Board vote: Ayes, Yoder, Colson, Kaelker-Boor, Prupes, Sclafani Noes, None Absent, None

7.D. Annual Mainline/Lateral Maintenance Update.

Manager Porter presented two types of agreements: one for On-call Service Agreements and one for a one-time Contract Services Agreement.

Motion: Authorize District Manager to sign Service Agreements and Contract Agreement

Move: Colson Second: Sclafani

Board vote: Ayes, Yoder, Colson, Kaelker-Boor, Prupes, Sclafani Noes, None Absent, None Abstain, None


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7.E. Waste Stream Reduction

Director Prupes discussed the importance of education and outreach to inform residents clean recycling with no contamination. Board suggested to agendize this item on a quarterly basis and would like to invite Kevin from GreenWaste to attend the meeting in January.

8. SUBCOMMITTEE REPORT

8.A. Recruitment Subcommittee Update

No update.

9. HOUSEKEEPING ITEMS

9.A. Update on Housekeeping Items.

No update.

9.B. Agenda Item for next upcoming meeting

Potential annexation of service area bounded by Bascom Avenue, W. San Carlos Street and two freeways currently being served by West Valley Sanitation District

10. ADJOURNMENT

Motion: To adjourn meeting at 8:40 pm.

Move: Kaelker-Boor Second: Prupes

Board vote: Ayes, Yoder, Colson, Kaelker-Boor, Prupes, Sclafani Noes, None Absent, None Abstain, None

Approved: December 18, 2018 Respectfully Submitted,

Mark Thomas & Company, Inc.

District Manager Rebecca Yoder, President Benjamin T. Porter, PE


7. WARRANTS

7.A. APPROVAL OF WARRANTS

1. Mark Thomas & Company, Inc. 2. First Tech Federal Credit Union 3. Atkinson Farasyn LLP 4. California Association of Sanitation Agencies 5. State Water Resources Control Board

Warrant List for 12-18-2018

# Payee Invoice Date Invoice No. Invoice Amount Description Warrant No.

1 Mark Thomas & Company, Inc. 12/12/2018 32227 14,192.11$ District Management Services 3758

2 n/a 1,200.00$ Board Payroll, Processing Fees/Taxes (Amount Deposited) 3759

Rebecca Yoder 231.00$ 11/20/18, 12/4/18Michelle Kaelker-Boor 231.00$ 11/20/18, 12/4/18Ken Colson 231.00$ 11/20/18, 12/4/18Rene Prupes 115.50$ 12/4/2018Procopio Sclafani 231.00$ 11/20/18, 12/4/18

Subtotal actual amt 1,039.50$

3 Atkinson Farasyn , LLP 11/27/2018 SGB 08-746 646.00$ District Legal Services 3760

4 California Associateion of Sanitation Agencies 11/14/2018 3070 1,671.00$ Member Renewal 2019 3761

5 State Water Resources Control Board 11/27/2018 WD-0139618 2,286.00$ Annual Permit Fee 3762

TOTAL WARRANT AMOUNT 19,995.11$

TOTAL YEAR-TO-DATE WARRANT AMOUNT FY 2018-19 371,714.65$

Burbank Sanitary District for Deposits / First Tech Fed Credit Union

Ms. Rebecca Yoder December 12, 2018

Burbank Sanitary District Project No. CU-18104

20863 Stevens Creek Blvd., Suite 100 Invoice No. 32227

Cupertino, CA 95014

Project: Burbank Sanitary District - Maintenance & Operation FY2018-2019

Professional Services: November 5, 2018 through December 2, 2018

Task Description Amount

Phase 610 - ADMINSTRATION

CU-18104-610-001 Clerical & Accounting 1,445.24$

CU-18104-610-002 Agreements, Correspondences, etc. 1,462.84$

CU-18104-610-004 Treatment Plant Coordination 574.48$

CU-18104-610-006 Board Meetings 5,182.73$

CU-18104-610-007 District Management 1,418.53$

Subtotal Administration 10,083.82$

Phase 620 - ENGINEERING SUPPORT

CU-18104-620-011 Engineering Inquiries 268.46$

CU-18104-620-015 Field Visitation and Oversight 1,140.96$

Subtotal Engineering Support 1,409.42$

Phase 700 - INSPECTION

CU-18104-700-011 Stoppage 641.01$

CU-18104-700-013 Garbage Inspection 306.02$

Subtotal Inspection 947.03$

Phase 800 - MAINTENANCE & REPAIR

CU-18104-800-011 Preventive Maintenance 1,751.84$

Subtotal Maintenance & Repair 1,751.84$

TOTAL THIS INVOICE 14,192.11$

Reviewed By Benjamin Porter

TERMS: Net 30 Days


8. NEW BUSINESS

8.A. Board Elections 8.B. Discussion on Potential Annexation 8.C. SCC Treasury Investment Portfolio Status 8.D. GreenWaste Recovery, Inc. 8.E. 2019 Recycling Program Rates

GreenWaste Recovery, Inc.

Quarterly Report July-September 2018

Burbank Sanitary District Refuse, Recyclables and Yard Trimmings Collection

November 2, 2018 Richard Tanaka Mark Thomas & Company, Inc. 20863 Stevens Creek Blvd, Suite 100 Cupertino, CA 95014 Re: Burbank Sanitary District Report July-September 2018 Dear Richard, Enclosed please find the July-September 2018 quarterly report as required by the Collection of Garbage, Recyclables and Yard Trimmings Agreement between the Burbank Sanitary District and GreenWaste Recovery, Inc. The following are highlights of this report:

1. Residential Collection Summary 2. Commercial Collection Summary 3. Program Operations 4. Customer Service Data 5. Special Events 6. Phone log and Missed pickup summary

It has been a pleasure to serve the Burbank Sanitary District. If you should have any questions, please contact me at (408) 938-4925 or email [email protected]. Sincerely,

Valerie Chavez GreenWaste Recovery, Inc.

GreenWaste Recovery, Inc., 1500 Berger Drive, San Jose, CA 95112 • Office (408) 283-4800 • Fax (408) 287-3108 • www.greenwaste.com

mailto:[email protected]

RESIDENTIAL COLLECTION During the third quarter of 2018, GWR collected 212.51 tons of solid waste; 121.52 tons of recyclables and 123.33 of yard trimmings material from the Burbank Sanitary District residential customers.

Solid Waste Tons Collected

Jul-18 86.83

Aug-18 61.47

Sep-18 64.21

Total Solid Waste Tons: 212.51

Recycling Tons Collected

Jul-18 47.16

Aug-18 36.28

Sep-18 38.08

Total Recycling Tons: 121.52

Yard Trimmings Collected

Jul-18 47.68

Aug-18 37.79

Sep-18 37.86

Total Yard Trimmings Tons: 123.33

Table Summary of Tons Collected

Solid Waste

Recycle

Yard Trimmings

Recycle Collected

Total Collected

Jul-18 86.83 47.16 47.68 94.84 181.67

Aug-18 61.47 36.28 37.79 74.07 135.54

Sep-18 64.21 38.08 37.86 75.94 140.15

199.41

128.55120.48

199.99

130.53

121.76

205.53

122.29

169.77

212.51

121.52123.33

0

50

100

150

200

250

Q4-2017 Q1-2018 Q2-2018 Q3-2018

Solid Waste

Recycling

Yard Trimmings

CART COUNT TOTALS

Code Description Jul-18 Aug-18 Sep-18

R20TR 20-gal trash cart 105 106 106

R20TR-DIS 20-gal discounted trash cart 4 4 4


R32TR-A 32-gal trash cart – 0-100ft 1 1 1



R64TR-A 64-gal trash cart - 0-100ft 6 6 6



R96TR-A 96-gal trash cart - 0-100ft 6 6 6

COMMERCIAL COLLECTION

Solid Waste Tons Collected Jul-18 25.46

Aug-18 26.35

Sep-18 22.15

Total Solid Waste Tons 73.96

Recycling Tons Collected

Jul-18 3.43

Aug-18 4.63

Sep-18 4.13

Total Recycling Tons 12.19

BIN COUNT TOTALS

Code Trash Description Frequency Jul-18 Aug-18 Sep-18

01FLTR 1yd front load trash Weekly 21 22 22




01FLTR 1yd front load trash 2x week 2 2 2

02FLTR 2yd front load trash 2x week 1 1 1

Code Recycle Description Frequency Jul-18 Aug-18 Sep-18

01FLREC 1yd front load recycle Weekly 5 5 5

02FLREC 2yd front load recycle Weekly 5 5 5

01FLREC 1yd front load recycle 2x week 1 1 1

02FLREC 2yd front load recycle 2x week 1 1 1

SPECIAL EVENTS During the third quarter of 2018, a town clean-up did not occur.

Cust ID Billing Cycle Current 1 To 30 31 To 60 61 To 90 Over 90 Past Due Total Due Notes 094368 RES‐BUR $2.00 $102.02 $0.00 $100.02 $0.00 $202.04 $204.04 9 collection calls. Emailed customer to contact us. Final

Demand Letter sent on 11/27/18. Downsized customer to a 20gal TR cart for non‐payment.

094636 RES‐BUR $2.00 $66.28 $0.00 $64.28 $0.00 $130.56 $132.56 4 collection calls. Final Demand Letter sent on 11/27/18. Downsized customer to a 20gal TR cart for non‐payment.

095213 RES‐BUR $2.00 $2.00 $0.00 $32.09 $0.00 $34.09 $36.09 4 collection calls. Final Demand letter sent on 12/4/18.139090 RES‐BUR $2.00 $66.28 $0.00 $64.28 $0.00 $130.56 $132.56 Mailed phone number verification letter. Searched the yp for

an alternate phone number. Final Demand Letter sent on 11/27/18. Downsized customer to a 20 gal TR cart for non‐payment.

160982 RES‐BUR $2.00 $54.62 $0.00 $52.62 $0.00 $107.24 $109.24 9 collection calls. Final Demand Letter sent on 11/27/18. $10.00 $291.20 $0.00 $313.29 $0.00 $604.49 $614.49


9. OLD BUSINESS

9.A. Master Plan Update 9.B. Waste Stream Reduction

Commissioners: Susan M. Landry, Chair ~ James R. Griffith, Vice-Chair ~ Mary-Lynne Bernald ~ Lan Diep Linda J. LeZotte ~ Pat Showalter ~ Rod Sinks ~ Cat Tucker ~ Mike Wasserman ~ Kathy Watanabe

Recycling and Waste Reduction Commission of Santa Clara County Wednesday, December 19, 2018 Meeting Packet

5:30 p.m. County of Santa Clara

Board Chambers 70 West Hedding Street

San Jose, CA 9511

Table of Contents

Table of Contents ……………………………………………………... Page 1

Meeting Agenda ……………………………………………………… Pages 2 – 3

Proposed FY20 Budget ……………………………………………… Pages 4 – 10

2019 Proposed Legislative Priorities……………………………………….. Pages 11 – 12

18th Amendment to the Non-Disposal Facility Element (NDFE) …………… Pages 13 – 86

February 28, 2018 RWRC Meeting Minutes ……………………………………. Pages 87 – 93

Jan., March, April, May, July, Sept., Oct., Nov. 2018 TAC meetings …………… Pages 94 – 147

County of Santa Clara Recycling and Waste Reduction Commission of Santa Clara County Recycling and Waste Reduction Division 1555 Berger Drive, Building 2, Suite 300 San Jose, CA 95112-2716 (408) 282-3180 FAX (408) 280-6479 www.ReduceWaste.org

Commissioners: Susan M. Landry, Chair ~ James R. Griffith, Vice-Chair ~ Mary-Lynne Bernald ~ Lan Diep ~ Linda J. LeZotte Pat Showalter ~ Rod Sinks ~ Cat Tucker ~ Mike Wasserman ~ Kathy Watanabe

RECYCLING AND WASTE REDUCTION COMMISSION MEETING AGENDA (*Denotes item on which action may be taken)

DATE: December 19, 2018 TIME: 5:30 P.M. LOCATION: BOARD CHAMBERS 70 West Hedding Street San Jose, CA 95110 COMMUTE ALTERNATIVES: The Board of Supervisors encourages the use of commute alternatives including bicycles, carpooling and hybrid vehicles. Public transit access is available to and from the Board Chambers, San Jose, California by VTA bus line 66. For trip planning information, contact the VTA Customer Service Department at 408-321-2300 Monday through Friday between the hours of 6:00 a.m. to 7:00 p.m., and on Saturday from 7:30 a.m. to 4:00 p.m. Schedule information is also available on the web at www.vta.org. Bicycle racks are available in front of the building.

1. Call to Order and Roll Call

2. Special Orders of the Day Presentation of certificates to outgoing Commissioners Griffith and Showalter

3. Public Presentation (3-minute limit) This portion of the meeting is reserved for persons desiring to address the Commission on any matter not on the agenda. Speakers are limited to three minutes. The law does not permit Commission action or extended discussion on any items not on the agenda except under special circumstances. Statements that require a response may be placed on the agenda for the next regular meeting of the Commission. Persons wishing to address the Commission on any item on the agenda are requested to complete a Request to Speak form and give it to the Staff Liaison, so the Chairperson can call on you when the item comes up for discussion.

4. Approve Consent Calendar*

Regular Agenda – Items for Discussion 5. Election of Officers* 5 Minutes The Bylaws state that election of officers will take place at the first meeting following the fiscal year. Consider amending bylaws to elect officers following the start of the calendar year when new Commissioner appointments are made. 6. Recycling and Waste Reduction Division FY 20 Proposed Budget* 10 Minutes Mark Bowers, TAC and IC Chair and Bill Grimes, RWRD Manager, will present the proposed FY 20 budget

TAC/IC Recommendation: Approve proposed budget and forward favorable recommendation to the Board of Supervisors. 7. Legislation* 15 Minutes

a. 2019 Legislative Policies and Priorities. Lori Topley, Legislative Subcommittee Chair, will present the proposed 2019 Legislative Policies and Priorities. TAC Recommendation: Accept 2019 Legislative Policies and Priorities and forward recommendation to the Board of Supervisors.

b. Legislative Update Lori will provide an update on state legislation 8. Food Rescue Update 5 Minutes Presenter: Lisa Rose, RWRC Liaison Lisa will provide a brief update on the Food Rescue Initiative 9. Announcements/Future Agenda Items* 5 Minutes

10. Adjournment

Next Meeting: February 27, 2019

Consent Calendar – Items will be considered under Item No. 4. Items removed from the consent calendar will be considered at the end of the regular agenda.

11. 18th Amendment to the Non-Disposal Facility Element (NDFE) – Informational Item Only

The County of Santa Clara has submitted the Eighteenth Amendment to the NDFE to CalRecycle. The new factsheet is for Bay Area Scavenger and Recycling located at 11740 Berryessa Road, San Jose CA. The process of amending NDFEs has changed pursuant to AB341, where there are no longer specific regulatory requirements for public noticing or approval. The NDFE shall be provided to CalRecycle and the local task force but is not subject to review or comment. 12. Approval of Minutes from February 28, 2018 RWRC Meeting*

13. Review approved TAC Minutes from January, March, April, May, July, September, October and draft November 2018 TAC meetings

Documents

BURBANK SANITARY DISTRICT REGULAR MEETING AGENDA … Packet/BSD... · 12/18/2018 · 4. Customer Service Data 5. Special Events 6. Phone log and Missed pickup summary It has been