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Budget Prep – 101Meredith Hammond, Marengo County
Administrator
May 1, 1996
I began my career as a secretary with
the Marengo County Road Department.
August, 2007
I became County Administrator.
Notice the Difference? Colored Hair Weight Gain
***STRESS***
Dealing with normal day to day activities plus the budget!
BUDGET SCHEDULEPage 16 – County Finance Manual
•By June 15 – Memo to officials who collect money on behalf of the Commission.
They have until July 31 to return to me.
•By June 15 – Memo to all dept. heads giving them until July 15 to give me their expenditures for the year.
•Prepare detailed summary for Commission by August 31.
•Present tentative budget to the Commission in September meeting.
Memo
To: All Department Heads
From: Meredith Hammond, Administrator
Date: 06-13-14
Re: Requests for Estimates of Revenue for 2014-2015 Budget
We are now accepting estimations of revenues your department collects on behalf of
the Marengo County Commission for the fiscal year beginning October 1, 2014 and
ending September 30, 2015. These requests will be accepted until July 15, 2014.
MARENGO COUNTY COMMISSION PROPOSED BUDGET WORKSHEET
REVENUE COMMISSION
GENERAL FUND
BUDGETED YTD 2014-2015
CURRENT YEAR RECEIPTS PROJECTED REVENUE
41110 AD VALOREM $1,500,000.00 $1,468,307.49 _____________
41118 REV COMM SALARY $90,721.42 $90,721.42 _____________
41119 SUPERNUMERARY $62,100.00 $62,100.00 _____________
41130 MAN HOMES AD VALOREM $4,500.00 $2,691.50 _________________
41181 LAND REDEMPTION $6.00 $1.50 _________________
45235 AD VALOREM - COMM. & $260,000.00 $297,613.91 _________________ COLLECTIONS
ROAD & BRIDGE FUND
41110 AD VALOREM $740,000.00 $727,202.08 _________________
Memo
To: All Department HeadsFrom: Meredith Hammond, AdministratorDate: 06-13-14
Re: Requests for Estimates of Expenditures for the 2014-2015 Year Budget The County Commission is now accepting estimations of funding requirements
for the fiscal year beginning October 1, 2014 and ending September 30, 2015.
These requests will be accepted until July 15, 2014. Please turn these requests into
the County Commission office by this date in order to have your requests taken into
consideration. Not submitting a budget request could have an adverse effect on the
final budget for that department.
Let the fun begin!
2013-2014 Budget YTD Expended No Increase 1-Step 2-Step Additional Request
111 Officials Salaries 91,543.34 76,286.10 91,543.34 94,289.64 97,035.96
113 Salaries - Clerks 59,142.20 52,782.37 59,142.20 60,819.20 62,540.92
121 Retirement 6,056.16 5,560.87 6,056.16 6,227.89 6,404.19
122 Health & Dental Insurance 20,443.00 19,540.50 23,072.76 23,072.76 23,072.76
123 Life Insurance 108.00 104.34 108.00 108.00 108.00
124 FICA 11,527.44 9,413.35 11,527.44 11,865.83 12,207.63
170 Training/Educational Services 3,000.00 2,250.00 3,000.00 3,000.00 3,000.00
171 M/S Dues 900.00 900.00 900.00 900.00 900.00
173 Management Cons. Services 2,000.00 2,000.00 9,266.84 9,266.84 9,266.84
211 Office Supplies 4,150.00 3,352.64 4,150.00 4,150.00 4,150.00
223 Leasing of Copy Machine 3,500.00 3,591.80 3,500.00 3,500.00 3,500.00
252 Postage 130.00 140.00 140.00 140.00 140.00
260 Out of County Travel 3,500.00 1,655.38 3,500.00 3,500.00 3,500.00 1,000.00
273 Surety Bonds 200.00 150.00 50.00 50.00 50.00
275 Liability Public Officials 1,204.46 1,204.46 1,324.91 1,324.91 1,324.91
540 Capital Outlay 0.00 0.00 1,500.00 1,500.00 1,500.00
Total 207,404.60 178,931.81 218,781.66 223,715.07 228,701.21
BUDGET HEARING:
County Engineer Revenue Commissioner Sheriff
Librarian Solid Waste Officer EMA Director
Probate Judge Economic Development Director
The department heads come before the Commission and present their wants.
Once the dept. heads leave, the Commission looks at each department in depth.
Our budget hearing lasts several hours.
Next, I prepare the budget with any additions or deletions and distribute to the Commission for approval at their September meeting.
Just remember creating the budget is
the easy part. Making sure all
departments stay within their budget is
the real test!!
HANG IN THERE!!
Be like me and look forward to vacations!!
Maui - February 2014