BSBPMG501A Manage Project Integrative Processes

4.2 Develop Project Management Plan

• This is the process of defining and documenting the actions necessary to prepare and integrate all subsidiary plans for each of the 8 key knowledge areas of project management.

• Good practice dictates that the Project Management Plan is baselined at the end of the Planning Phase, particularly in the areas of scope, cost and time

• It is progressively updated during project execution via the Perform Integrated Change Control process (PMBOK 4.5)

• It occurs during Planning

Adapted from PMBOK 4th Edition

Initiation Planning Execution Close

Monitor

Control

BSBPMG501A Manage Project Integrative Processes

• The planning processes for all project management key knowledge areas are normally performed at the same time as this process, or expanded upon shortly afterwards

• The relationship to Scope, Time and Cost is slightly different to the other areas of Communication, Risk, Human Resources, Quality and Procurement

• There are no stand alone Scope, Time or Cost Planning processes, they are contained within the Develop Project Management Plan process

• The other key knowledge areas have discrete processes for planning that are defined in their process groups

4.2 Develop Project Management Plan

Adapted from PMBOK 4th Edition

BSBPMG501A Manage Project Integrative Processes

4.2 Develop Project Management Plan

• The Project Management Plan –can be composed of subsidiary plans for each of the 8 key

knowledge areas or these planning elements can be included into one integrated end product

can be either high level or detailed depending on the characteristics of the project and the project management methodology that is being applied

Can only be changed via a Change Request once it has been baselined

defines how all aspects of the project are to be undertaken through the Execution Phase

establishes the mechanisms and processes to Monitor and Control the project

defines how the project is to be Closed

Adapted from PMBOK 4th Edition

Initiation Planning Execution Close

Monitor

Control

BSBPMG501A Manage Project Integrative Processes

4.2 Develop Project Management Plan

• Inputs into the Project Management Plan –Project Charter

Subsidiary plans developed in other planning processes

Industry standards and regulations

Organisational policies and procedures

Project management methodology

Project management tools

Planning templates

Knowledge from past projects

Expert judgement and advice

Adapted from PMBOK 4th Edition

Initiation Planning Execution Close

Monitor

Control

BSBPMG501A Manage Project Integrative Processes

4.2 Develop Project Management Plan

• There are very limited tools and techniques to develop the Project Management Plan

• The primary area of assistance comes from experts who have specific skills and experience in the type of project being planned

Adapted from PMBOK 4th Edition

ConsultantsProject

ManagementOffice

IndustryGroups

ProjectSponsor

ProfessionalAssociations

Subject MatterExperts

Focusgroups

Other ProjectManagers

StakeholdersCustomers

Research

BSBPMG501A Manage Project Integrative Processes

4.2 Develop Project Management Plan

• The major output of this process is the Project Management Plan and perhaps some form of official approval to proceed with the project

• Common inclusions in the Project Management Plan – Project lifecycle and project management processes

Selected tools and techniques

Project objectives and how these will be achieved

Change Management Plan

Baselines for Scope, Time and Cost

Performance measurement and status reporting processes

Governance structure

Team structure

Subsidiary plans if required Adapted from PMBOK 4th Edition

Initiation Planning Execution Close

Monitor

Control

BSBPMG501A Manage Project Integrative Processes

4.2 Develop Project Management Plan

• Procedures contained within the Project Management Plan -

Detail of the lifecycle selected for the project and the processes for each phase, typically tailored specifically for each project

Descriptions of tools and techniques to be used by the project management team

How work will be executed via different resourcing, team structures and contractual arrangement

Change Management Plan with detailed processes for integrated change control

Configuration Management Plan – often for larger IT, Engineering and Construction projects

Procedures for maintaining and amending baselines Communication mechanisms and tools Procedures for and timing of key management reviews, sign off and approval

Adapted from PMBOK 4th Edition

Initiation Planning Execution Close

Monitor

Control

BSBPMG501A Manage Project Integrative Processes

4.2 Develop Project Management Plan

• Baselines contained within the Project Management Plan –

Schedule baselineCost baselineScope baseline

Adapted from PMBOK 4th Edition

Schedule Baseline produced during 6.5 Develop Schedule

Cost Baseline produced during 7.2 Determine Budget

Scope Baseline produced during 5.4 Verify Scope