BPM Template

8/6/2019 BPM Template

http://slidepdf.com/reader/full/bpm-template 1/32

TEIN TELECOM sa/nv - bv

Quality Management System

Bid ProcessManagement

<ID customer> <Project name>

<TT reference>

<Date creation>



<ID customer> P <Date creation> P Pre-sectie - pagina 2V 2.1

DOCUMENT MANAGEMENT

Document template history

Title Bid_process_management_template.docx

Rev ref Rev date Description Author Approval

0.1 13/03/2008 Draft CPE

0.2 22/03/2008 Update after testing on real projects CPE

28/04/2008 Add check-box for ³certified Vendor´; addsection for PM feedback after projectacceptance

CPE

1.0 08/05/2008 Published on Intranet under QMS CPE

1.1 27/11/08 New process : proof of concept CPE

28/01/09 Evidence of project risks CPE

1.2 25/01/09 Change sequence topics C&P and PSC Assessment; add check box for indexation/price revision in T&C¶sassessment

CPE

2.0 24/7/09 VCA requirement check list; Back-to-back Agreement; refine structure Bid Assessment

CPE

2.1 08/09/09 Toegevoegd checklist items t.b.v.procescertificering BeveiligingsrichtlijnCameratoezicht op Openbare Plaatsen

OVE CPE

Project document updates

Title <Project name

Rev date Description Author Approval




Table of contents

DOCUMENT MANAGEMENT................................ ................................ ................................ ............ 2 SECTIE 1 - LEAD ASSESSMENT .. . . . . . . . . . . . .. . . . . . . . . . . . .. . . . . . . . . . . . . . . . .. . . . . . . . . . . . . .. . . . . . . . . . . . . . . . 1

1. KAM ASSESSMENT ................................ ................................ ................................ ................ 2 1.1. Customer and contact identification ................................ ................................ ................ 2 1.2. Tender document s ................................ ................................ ................................ ....... 2 1.3. Brief project description ................................ ................................ ................................ 2 1.4. Scope of work TT ................................ ................................ ................................ ........ 2 1.5. Deadline submission offer ................................ ................................ ............................. 2 1.6. Expected project budget for TT................................ ................................ ...................... 2 1.7. Tender Risk Analysis ................................ ................................ ................................ .... 2 1.8. AM motivation ................................ ................................ ................................ ............. 2

2. PSC ASSESSMENT ................................ ................................ ................................ ................. 3 2.1. Administrative requirememt s ................................ ................................ ......................... 3 2

.2

. Beoordeling ei

sen opdrachtgever

................................ ................................ .................... 3

2.3. Brief description solution design ................................ ................................ ..................... 3 2.4. Required product s within TT portfolio ................................ ................................ ............. 3 2.5. Identification of required additional product s act ually not in TT portfolio .............................. 3 2.6. Services to be externalized................................ ................................ ............................ 3 2.7. Required resources for producing proposal ................................ ................................ ...... 3 2.8. Identification of project risks ................................ ................................ ......................... 3

3. C&P DIRECTOR RISK ASSESSMENT ................................ ................................ ...................... 4 4. MANAGEMENT DECISION ................................ ................................ ................................ ...... 5

SECTIE 2 - BID PROCESSES. . . . . . . . . . . . . . .. . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . .. . . . . . . . . . . . . . . . 6 1. BID TEAM IDENTIFICATION ................................ ................................ ................................ . 7 2. BID PROCESS MILESTONES ................................ ................................ ................................ .. 8

2.1. Tender planning (site visit, info sessions, offer submission date etc) ................................ .... 8 2.2. Internal planning TT................................ ................................ ................................ ..... 8

3. SOLUTION DESIGN ................................ ................................ ................................ ............... 9 3.1. Schematic diagram................................ ................................ ................................ ....... 9 3.2. Brief description ................................ ................................ ................................ .......... 9

4. T&C, ADMINISTRATIVE REQUIREMENTS ASSESSMENT ................................ ...................... 10 4.1. T&Cs ................................ ................................ ................................ ....................... 10 4.2. Administrative requirement s ................................ ................................ ........................ 10

5. PROOF OF CONCEPT / TESTOPSTELLING ................................ ................................ ............ 11 5.1. Requirement s ................................ ................................ ................................ ............ 11 5.2. Activities, resources, planning ................................ ................................ ...................... 11

6. VOICE SYSTEM ASSESSMENT ................................ ................................ .............................. 12 6.1. Summary of tender specifications ................................ ................................ ................. 12 6.2. Proposed solution ................................ ................................ ................................ ...... 12 6.3. List of non-compliance................................ ................................ ................................ 12 6.4. Issues, point s of special attention................................ ................................ ................. 12

7. CAMERAS ASSESSMENT ................................ ................................ ................................ ..... 13




7.1. Omvang camerasysteem ................................ ................................ ............................. 13 7.2. Af bakening openbare plaat s ................................ ................................ ........................ 13 7.3. Verlichting ................................ ................................ ................................ ................ 13 7.4. Summary of tender specifications ................................ ................................ ................. 13 7.5. Eisen op live beeld of statisch beeld................................ ................................ .............. 13 7.6. Proposed solution ................................ ................................ ................................ ...... 13 7.7. List of non-compliance................................ ................................ ................................ 13 7.8. Issues, point s of special attention................................ ................................ ................. 13

8. CODECS AND ARCHIVE SYSTEM ASSESSMENT ................................ ................................ ... 14 8.1. Authenticatie................................ ................................ ................................ ............. 14 8.2. Summary of tender specifications ................................ ................................ ................. 14 8.3. Proposed solution ................................ ................................ ................................ ...... 14 8.4. List of non-compliance................................ ................................ ................................ 14 8.5. Issues, point s of special attention................................ ................................ ................. 14

9. NETWORK ASSESSMENT ................................ ................................ ................................ ..... 15 9.1. Summary of tender specifications ................................ ................................ ................. 15 9.2. Proposed solution ................................ ................................ ................................ ...... 15 9.3. List of non-compliance................................ ................................ ................................ 15 9.4. Issues, point s of special attention................................ ................................ ................. 15

10. MANAGEMENT SYSTEM ASSESSMENT ................................ ................................ ................. 16 10.1. Summary of tender specifications ................................ ................................ ................. 16 10.2. Proposed solution ................................ ................................ ................................ ...... 16 10.3. List of non-compliance................................ ................................ ................................ 16 10.4. Issues, point s of special attention................................ ................................ ................. 16

11. TT SERVICES ASSESSMENT ................................ ................................ ................................ . 17 11.1. Summary of tender specifications ................................ ................................ ................. 17 11.2. Proposed solution ................................ ................................ ................................ ...... 17 11.3. L

ist of non-compliance

................................ ................................ ................................ 17

11.4. Issues, point s of special attention................................ ................................ ................. 17 12. SUBCONTRACTING ASSESSMENT ................................ ................................ ........................ 18

12.1. Summary of tender specifications ................................ ................................ ................. 18 12.2. Proposed solution ................................ ................................ ................................ ...... 18 12.3. List of non-compliance................................ ................................ ................................ 18 12.4. Issues, point s of special attention................................ ................................ ................. 18

13. SYSTEM INTEGRATION ASSESSMENT ................................ ................................ ................. 19 13.1. Summary of tender specifications ................................ ................................ ................. 19 13.2. Proposed solution ................................ ................................ ................................ ...... 19 13.3. List of non-compliance................................ ................................ ................................ 19 13.4. Issues, point s of special attention................................ ................................ ................. 19

14. EXTERNAL CONSULTANCY / SYSTEM ENGINEERING ASSESSMENT ................................ .... 20 14.1. Summary of tender specifications ................................ ................................ ................. 20 14.2. Proposed solution ................................ ................................ ................................ ...... 20 14.3. List of non-compliance................................ ................................ ................................ 20 14.4. Issues, point s of special attention................................ ................................ ................. 20

15. PM ASSESSMEN T ................................ ................................ ................................ ................. 21 15.1. Summary of tender specifications ................................ ................................ ................. 21




15.2. Proposed solution ................................ ................................ ................................ ...... 21 15.3. List of non-compliance................................ ................................ ................................ 21 15.4. Issues, point s of special attention................................ ................................ ................. 21

16. R&D ASSESSMENT ................................ ................................ ................................ .............. 22 16.1. Summary of tender specifications ................................ ................................ ................. 22 16.2. Proposed solution ................................ ................................ ................................ ...... 22 16.3. List of non-compliance................................ ................................ ................................ 22 16.4. Issues, point s of special attention................................ ................................ ................. 22

17. MISCELLANEOUS ACTION ITEMS ................................ ................................ ........................ 23 18. SUMMARY OF PROJECT RISKS & PROPOSED COUNTERMEASURES ................................ ..... 24 19. FILE LAY-OUT................................ ................................ ................................ ...................... 25 20. TABLE OF CONTENTS OFFER ................................ ................................ ............................... 26 21. INTERNAL & EXTERNAL VALIDATION ................................ ................................ ................. 27



<ID customer> P <Date creation> P SECTIE 1 - pagina 1 van 27

Error! No text of specified style in document. P

SECTIE 1 - LEAD ASSESSMENT





1. KAM ASSESSMENT

1.1. Customer and contact identification

Guidelines for filling in this entry :

- Full name and address of the awarding authority

- Contact person

Additional info when TT is subcontractor

- Full name and address of the main contractor

- Contact person with the main contractor

1.2. Tender documents

- Hyperlink to the tender documents

1.3. Brief project description

1.4. Scope of work TT

1.5. Deadline submission offer

1.6. Expected project budget for TT

1.7. Tender Risk Analysis

1.8. AM motivation





2. PSC ASSESSMENT

2.1. Administrative requirememts

Criteria Requirement Compliant Y/N

VCA

Insurance

2.2. Beoordeling eisen opdrachtgever

T.b.v. Procescertificaat BRL Cameratoezicht Openbare Plaatsen:

- Zijn de eisen van de opdrachtgever inzichtelijk?

- Uitingsvorm zal gestructureerd zijn; bijvoorbeeld als PvE

2.3. Brief description solution design

2.4. Required products within TT portfolio

2.5. Identification of required additional products actually not in TT portfolio

2.6. Services to be externalized

2.7. Required resources for producing proposal

2.8. Identification of project risks





3. C&P DIRECTOR RISK ASSESSMENT





4. MANAGEMENT DECISION





SECTIE 2 - BID PROCESSES





1. BID TEAM IDENTIFICATION

Activity ID Resp.

Key Account Manager

Bid Leader

Solution design

T&C, tender administrative requirements

Voice system assessment

Codecs assessment

Camera¶s assessment

Network assessment and design

Management system assessment

System integration assessment

TT services assessment

Subcontracting assessment

External consultancy/ systems engineering assessment

PM assessment

R&D assessment

Table of contents offer

Covers, prints-out¶s, CD¶s, copies, admin. documents





2. BID PROCESS MILESTONES

2.1. Tender planning (site visit, info sessions, offer submission date etc)

2.2. Internal planning TT

Milestones ID resp. Targetdate

Status





3. SOLUTION DESIGN


Detailontwerp van het systeem ± projecteringsdeskundige

- Registratie producten- Controle op specificatie (ingangscontrole)

- (technische) tekening camerasysteem / accorderen

- Overzichtstekening openbaar gebied met projectie camerasysteem + functie per camera

- Op tekening: gebied / zone per camera

- Op tekening: controlepunt per camera

Actieve afstemming / bevestigen ontwerp met opdrachtgever

3.1. Schematic diagram

3.2. Brief description







5. PROOF OF CONCEPT / TESTOPSTELLING


Test controlepunten m.b.v. Rotakin pop

5.1. Requirements

5.2. Activities, resources, planning





6. VOICE SYSTEM ASSESSMENT

6.1. Summary of tender specifications

6.2. Proposed solution

6.3. List of non-compliance

6.4. Issues, points of special attention





7. CAMERAS ASSESSMENT

7.1. Omvang camerasysteem


- Ligt de omvang van het camerasysteem vast

- Eisen aan waarnemen, herkennen en identificeren. Is de objectgrootte vastgesteld conformNEN-EN-50132-7 par 7.6 (Waarnemen 7.6 sub d (10%), Herkennen 7.6 sub b (50%),Identificeren 7.6 sub a (120%))

- Hoe wordt de kwaliteit van het beeldmateriaal beoordeeld; (Rotakin pop; NEN-EN-50132-7 Annex A)

7.2. Afbakening openbare plaats


- Is de openbare plaats afgebakend? Op een kaart het te dekken gebied afbakenen.

7.3. Verlichting


- Wat Is de uitgangssituatie van de verlichting? Op een kaart de verlichting ter plaatse

noteren.

- Conformiteit met NPR 13201-1 aantonen


7.5. Eisen op live beeld of statisch beeld

T.b.v. Procescertificaat BRL Cameratoezicht Openbare Plaatsen:- Eisen aan het camerasysteem - beelden per seconde. Zijn de specificaties bekend van detoe te passen camera¶s?

- in rust: minimaal 1 beeldwisseling per seconde

- in beweging: minimaal 5 beeldwisselingen per seconde





- Zijn er specifieke omstandigheden?







9. NETWORK ASSESSMENT


- Eisen aan het transmissiesysteem ± voldoende integer

- Hoe is de verbinding tussen camera en beeldscherm gerealiseerd (Vaste verbindingexclusief/ niet vast met beveiliging)









10. MANAGEMENT SYSTEM ASSESSMENT









11. TT SERVICES ASSESSMENT









12. SUBCONTRACTING ASSESSMENT









13. SYSTEM INTEGRATION ASSESSMENT









14. EXTERNAL CONSULTANCY / SYSTEM ENGINEERING ASSESSMENT









15. PM ASSESSMENT









16. R&D ASSESSMENT









17. MISCELLANEOUS ACTION ITEMS

Action item ID resp. Deadline statu

Signat ure delegation from FLO to AM Sales Ass.

Cover publisher Sales Ass.

Envelope sticker Sales Ass.

Inschrijvingsbiljet/formulaire offre Sales Ass.

Administrative document s /attest s Sales Ass.





18. SUMMARY OF PROJECT RISKS & PROPOSED COUNTERMEASURES





19. FILE LAY-OUT

Time-limit for receipt of tenders

Coverpage binder proposal

Numbre of copies

Address submission offer

Info envelope cover sticker





20. TABLE OF CONTENTS OFFER



Documents

BPM Template