BPI - I Exercises

Version 2.1 – January 2005 The Rushmore Group, LLC

Business Process Integration – I

R/3

FI Financial

Accounting CO

Controlling

PS Project System WF

Workflow IS

Industry

Solutions

MM Materials

Mgmt.

HR Human

Resources

SD Sales and

Distribution

PP Production Planning

QM Quality

Mgmt. PM

Plant Maintenance

SM Service Mgmt.

Client / Server Integrated Business Solution

EC Enterprise Controlling

AM Fixed Assets

Mgmt.

Version 2.1 – January 2005 The Rushmore Group, LLC

Exercises (Version 2.1 – Release January 2005)

BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Version 2.1 – Release January 2005 Page 3 The Rushmore Group, LLC

Unit 2: Customer Order Management Business Cycle Including Procurement Process for Replenishment of Goods

Purpose of Unit

The purpose of Unit 2 is to demonstrate the Customer Order Management Business Cycle beginning with a quotation and ending with recording final payment received from the customer. This process will include the procurement cycle as you will need to procure the items for sale.



Exercise 1: Logging on to the SAP System Enter the following:

Select server name provided by the course lead

Click on

Client number provided by course lead

User ID (e.g., User-100) provided by course lead

Password (e.g., init) provided by course lead

Select EN as the language

(Enter)

Once you have pressed enter, the system will prompt you to change your password the first time you log on to the system.



The following pop-up screen will appear.

Enter your new password Repeat your new password

Select (Enter) This will log you onto the system. The following page is a screen shot of the SAP Easy Access Menu you should see if you have been successful. If you can not get logged on to the system, please notify the course instructor.



This is the SAP Easy Access Menu. It is from here that most all of your exercises will begin.



Exercise 2: Create Vendor Master

Navigation

Menu Path

Logistics Materials management Purchasing Master data

Vendor Central Create

Trans Code

Enter the following:

Leave vendor field blank

Company code: C999

Purchasing organization: P999

Account Group: KRED

Reference

Vendor: 100001

Company Code: C999

Purch. Organization: P999

(Enter) Name Enter the vendor’s name Your Name _ _ _ Search term Search term = _ _ _(Your Student Number) Address Postal code = 57069 City = Vermillion Country = US Region = SD

Click on the More Fields button on the Street Address section to find the field for jurisdiction code. Jurisdict. Code = SD0000000 Communication Language = English

(Enter) Note: Page forward past views that do not contain relevant information…

Control N/A

(Enter)

Payment transactions N/A

(Enter)



Accounting Information Accounting Rec. Account = 300999

(Enter)

Payment Transactions Accounting Payment term = 0001 Select Check double inv.

(Enter)

Correspondence Accounting N/A

(Enter)

Purchasing data Order Currency = USD Terms of payment = 0001

(Enter)

(Save)

Record the Vendor Number: _______________

(Exit) To return to SAP Easy Access Menu Record the system message:

Message



Exercise 3: Create Material Master

Navigation

Menu Path

Logistics Materials management Material master Material

Create (special) Trading goods

Trans Code

Enter the following information:

Defaults Industry sectors… Select: Retail Check Hide industry sector

(Enter)

Default Views… Select the views: Basic data 1

Sales: Sales Org. Data 1, Sales: Sales Org. Data 2 Sales: General/Plant Data Purchasing MRP 1, MRP 2, MRP 3

General Plant Data/Storage 1 Accounting 1

Make sure these are checked

(Enter)

Default Organization levels… Copy from… Select:

Company code: C999 C999 Plant: P999 P999

Sales org: S999 S999 Distribution channel: RE RE

Make sure this is checked

(Enter)

Material SPEN_ _ _ Change Number: Leave Blank Copy from… Material: SPEN999



(Enter) Basic data 1 TAB Change Name of Material from Stick Pen 999 to Stick Pen _ _ _

(Enter) Sales: Sales Org. Data 1 TAB Information will be defaulted into the correct fields with the exception of the pricing data. To input the pricing data:

Select In the Screen: Create pricing conditions (PR00) Scale Enter the following: Scale quantity: 1 Amount: 2.00

(Save)

(Exit) To return to SAP Easy Access Menu Record the system message:

Message



Exercise 4: Create Customer Master

Navigation

Menu Path

Logistics Sales and distribution Master data Business partners

Customer Create Complete

Trans Code


Account group: Sold-to party

Customer: (Leave blank) Company code: C999

Sales organization: S999

Distribution channel: RE

Division: 01 Customer: 1

Company code: C999

Sales organization: S999

Distribution channel: RE

Reference division: 01

(Enter) You will create the following customer: Address TAB: Name Name: Customer _ _ _ Search term Search Term: _ _ _ Address Postal Code: 57069 City: Vermillion Country: US Region: SD Transportation zone 0000000001



Select (More fields) button located on the right side of the screen in the address area. Jurisdict. code SD0000000 Communication Language: English

Select (Financial Accounting)

Account Management TAB: Rec. Account: 110999 Sort key: 001 Payment transactions TAB: Terms of payment: 0001

Select

Sales TAB: Sales order Currency: USD Pricing/statistics Cust. Pric. Proc.: 1 Cust. Stats. Grp: 1 Shipping TAB: Shipping Delivery priority: 02 Order Combination: Selected Shipping Conditions: 01 Delivering Plant: P999 Partial deliveries Max.part.deliveries: 3

Billing Document TAB: Delivery and payment terms Incoterms: FOB, Origin Shipping Dock Payment terms: 0001 Accounting Account Assign Group: 01 Accounting Tax Classification:

o UTX2 0 o UTX3 0 o UTXJ 0

(Save)

(Exit) To return to SAP Easy Access Menu

Record Customer Number ________________________ Record the system message:

Message



Exercise 5: Create Customer Quotation

Navigation

Menu Path

Logistics Sales and distribution Sales Quotation Create

Trans Code

Enter the following information: Quotation type: QT Sales Organization: S999 Distribution channel: RE Division: 01

(Enter)

The ‘Item Overview’ screen of the quotation appears. Enter the following information: Quotation: Leave blank (system assigns number) Sold-to party: Number from Creating a Customer Ship-to party: Leave blank PO number: Any number or text Valid to date: Date = one month ahead of today’s date Material: SPEN_ _ _ Order quantity: 150

(Enter)

(Save) Record Quotation Number: __________________

Record the system message:

Message



Exercise 6: Create Sales Order with Reference to a Quotation

Navigation

Menu Path

Logistics Sales and distribution Sales Order Create

Trans Code

Enter the following information: Order type: OR Sales Organization: S999 Distribution channel: RE Division: 01

Click on the button.

Enter the number of the quotation created in the previous exercise. Note that the system defaults to the Offer Tab. This is the same as the quotation.

Select The system copies the details of the quotation into the Sales order.

Select the option that gives you a complete delivery on the proposed date. Enter Purch. Order no.: Enter any number or text. PO Date: Today’s date Delivering plant P999

(Enter) Enter through any warnings

Verify details of:

Field Name Value

Net value $

(Save) Record Order Number _______________________________


Message



Exercise 7: Check Stock Status

Navigation

Menu Path

Logistics Materials management Inventory management

Environment Stock Stock overview

Trans Code

Enter the following information: Material: SPEN_ _ _ Plant: P999 Display version: 1

(Execute) In the column “Unrestricted use” the current inventory is displayed Double click on Unrestricted Use. (A pop-up window is displayed showing the details of the inventory

by stock type at the plant.) Check the sales orders quantity (Sales orders) stock type

Now check the delivery quantity (Scheduled for delivery) stock type

(Exit) To return to SAP Easy Access Menu Record the storage location and quantity of inventory for each material:

Material Storage Location

Stock Type

Unrestricted Use Sales Orders

Scheduled for Delivery

SPEN _ _ _



Exercise 8: Run Material Requirements Planning – Single Item, Single Level

Navigation

Menu Path

Logistics Materials Management Materials Requirements Planning (MRP)

MRP Planning Single-Item, Single-Level Planning

Trans Code

Enter the following information: Enter material number: SPEN_ _ _ Enter plant: P999 Processing key: NETCH Create pur. req.: 2 Deliv. schedule: 3 Create MRP list: 1 Planning mode: 1 Scheduling: 1 Select Display results before they are saved

(Enter) A warning message appears - please check input parameters

(Enter) again to confirm and check the warning message

Review the MRP list

(Save)


Message



Exercise 9: Convert Purchase Requisition to Purchase Order

Navigation

Menu Path

Logistics Materials Management Materials Requirements Planning (MRP)

MRP Evaluations Stock/Requirements List

Trans Code

Enter the following information: Material: SPEN_ _ _ Plant: P999

(Enter) Double click on the purchase req to be converted.

Click on the button Enter Purchasing Organization P999 Purchasing Group 999 Company Code C999 Enter Vendor (From the Vendor you created – 100???)

(Enter)

Single Click on Open Requisitions line in the left window

Then Select (Adopt)

Enter a Net Price: 1.25 Increase the PO quantity to: 1000

(Enter)

Record the amount of the purchase order $__________________

(Save)



Record the new purchase order number._____________________

Select the (Refresh) button to refresh the Stock/Reqmts List Notice the MRP elements change from the old PurReq to display the new POitem.


Message



Exercise 10: Create Goods Receipt

Navigation

Menu Path


Goods movement Goods receipt For purchase order GR for Purchase Order

Trans Code

Enter the following information: Enter your PO # 4500000???

(Execute) Ensure each line item OK is checked Enter storage location 10 Notice that the quantity from the PO defaults as the quantity to receive.

Select or (Save)


Message



Exercise 11: Create Invoice Receipt from Vendor

Navigation

Menu Path

Logistics Materials management Logistics Invoice verification

Document entry Enter invoice

Trans Code

Enter the following information: Document Date: (Enter today's Date) Check your Company Code: C999 Enter Currency: USD PO number: (Enter your purchase order number – 4500000???)

(Enter)

Enter amount: Enter amount from invoice

Tax code: XI

(Enter)

Use the button to see if the postings are correct.

(Post)


Message



Exercise 12: Post Payment to Vendor

Navigation

Menu Path

Accounting Financial accounting Accounts payable

Document entry Outgoing payment Post

Trans Code

Enter the following information: Document date: Today Bank data: Account: 100999 Amount: Enter the amount of the outgoing payment from invoice Text: Invoice Number or other text Open item selection: Account: Enter your Vendor # (Created in Exercise 2) All other settings remain unchanged.

Select

Review the balance. Double click on your gross amount from the Invoice Receipt unit “Not assigned” is $0.00 (if

necessary)

(Save)


Message



Exercise 13: Create Delivery Note for Sales Order

Navigation

Menu Path

Logistics Sales and distribution Shipping and Transportation

Outbound Delivery Create Single Document With reference to Sales Order

Trans Code


Shipping point: S999

Selection date: Enter a date 7 days from today

Order: Enter the order number of the sales order created earlier

(Enter)

The system defaults the items and quantities from the sales order that are scheduled to be delivered.

Click on the line item 10

(Details)

(Back)

Picking Tab:

Verify system selected: Plant/Sloc: = P999 / 10 for each item

(Enter)

(Save)


Message




Navigation

Menu Path



Trans Code


(Execute) In the column “Unrestricted use” the current inventory is displayed Double click on the line with your Plant’s stock. (A pop-up window is displayed showing the details of

the inventory by stock type at the plant.) Check the sales orders quantity (Sales orders) stock type




Stock Type



SPEN _ _ _



Exercise 15: Picking Materials on Delivery Note

Navigation

Menu Path


Outbound Delivery Change Single Document

Trans Code

Enter the delivery note number from the previous exercise.

(Enter)

The material delivery quantity is proposed.

Enter Pick quantity to match the proposed delivery quantity

Verify that the storage location is for inventory

(Save)


Message



Exercise 16: Post Goods Issue

Navigation

Menu Path



Trans Code

Enter the delivery note number.

Select

The system returns a message indicating change to the delivery note.


Message




Navigation

Menu Path



Trans Code


(Execute) In the column “Unrestricted use” the current inventory is displayed Double click on the line with your Plant’s stock. (A pop-up window is displayed showing the details of

the inventory by stock type at the plant.) Check the sales orders quantity (Sales orders) stock type




Stock Type



SPEN _ _ _



Exercise 18: Bill Customer

Navigation

Menu Path

Logistics Sales and distribution Billing Billing document Create

Trans Code

The system will default the last delivery document created.

(Execute) The system displays the customer and the materials on the delivery with total values to be billed. Record the total amount billed to the customer: $____________________

(Save) The billing document number is displayed at the bottom of the screen.


Message



Exercise 19: Post Receipt of Customer Payment

Navigation

Menu Path

Accounting Financial accounting Accounts receivable

Document entry Incoming payment

Trans Code

Enter the following information: Document date: Today’s date Company code: C999 Currency/rate: USD Bank data: Account: 100999 Amount: Enter the amount of the payment (from sales order) Open item selection Account: Enter Your customer # (Created in Exercise 4)

Select Double-click on the “USD Gross amounts” until black and the “not assigned” amount = 0.00

(Save) Record the document number for this posting ________________ Record the system message:

Message



Exercise 20: Document Flow Navigation

Menu Path

Logistics Sales and distribution Sales Order Display

Trans Code

Enter your order number.

Select Menu: Environment Display Document flow The system displays a list of documents associated with the order. Click on the line of the GD goods issue: delvy 49000….###

Select

Select to view the account postings for this goods movement.

(Back) to the overview screen It can be seen from the document flow that: 1. The entire document flow is shown.

2. There are no open documents. 3. The business cycle is complete. Note: You can view the document flow from the Sales Order, Delivery or Billing screens. Click on the line of the Standard Order #

Select the The document flow can be seen in greater detail. Click on the line of the Outbound Delivery #

Select the The Document Header Status can be viewed

Unit 3:



Unit 3:

Purpose of Unit

The purpose of Unit 3 is to establish the Organizational Structure and some Rules for Financial Accounting (FI). Once the various organizational elements are defined they will need to be assigned. This unit will establish the core structure necessary to conduct financial transactions within the system.



Exercise 21: Create Company Code

Purpose of Exercise

The purpose of this exercise is to define a company code. A company code represents a legal organizational entity and a separate accounting unit in Financial Accounting (FI). This organizations element is often referred to as a balanced set of books. The company code is the level at which all accounting transactions are captured.

Navigation

Menu Path Tools Customizing IMG Edit project

Enterprise structure Definition Financial accounting Edit, copy, delete, check company code

Trans Code

Double click on Edit Company Code


Click on the button. Company code = C_ _ _ (where _ _ _ is your student number) Company name = (Your Name) Pen Inc. (e.g., John Pen Inc.) City = Vermillion Cntry = US Curr. = USD Language = EN

Select (Address)

Name Title = Company Name = (Your Name) Pen Inc. (e.g., John Pen Inc.) Search Term Search term = _ _ _ (Your student number) Address Street = 123 Forest Avenue Postal code = 57069 City = Vermillion Country key = US Region = SD

(More fields) Jurisdict. Code = SD0000000

(Enter)

(Save)

(Enter)


Message



Exercise 22: Copy Chart of Accounts

Purpose of Exercise

The purpose of this exercise is to copy an existing Chart of Accounts into your own Chart of Accounts. This is necessary due to the complicated process of establishing the linkages necessary to create your own retained earnings account. A Chart of Accounts (CPEN) was established as the basis for your Chart of Accounts – CPEN contains only a retained earnings account with all the linkages already established.

Navigation


Financial accounting General ledger accounting G/L accounts

Master Records G/L accounts Creation and Processing Alternative

methods Copy G/L accounts Copy Chart of Accounts

Trans Code

(Deselect all) options

Select only Accts in chart/accts

(Enter) Chart of accounts C_ _ _ (where _ _ _ is your student number)

Chart of accounts name Chart of Accounts – Pen Inc_ _ _

Reference Chart of accounts CPEN

(Enter)

(Copy)

to acknowledge the print request


Message



Exercise 23: Define Retained Earnings Account

Purpose of Exercise

The purpose of this exercise is to designate an account as the retained earnings account in financial accounting. The retained earnings account is tied to a variety of accounts and is used in closing the fiscal year. At the end of a fiscal year, the system carries forward the balance of the P&L account to the retained earnings account.

Navigation

Menu Path: Tools Customizing IMG Edit project


Master Records Preparations Define Retained Earnings Account

Transaction Code:

Chart of Accounts C_ _ _

(Enter)

P&L statmt Account

RE 330000

(Save)


Message



Exercise 24: Create Account Groups

Purpose of Exercise

The account group is a classifying feature within the G/L account master records. The account group is a required entry. The account group determines the fields for the entry screens if you create or change a master record in the company code. In the account group a number range interval is defined to which accounts can be assigned. Field statuses for each account group control the behavior of the fields when you are creating a general ledger account such as whether or not the field is required, suppressed, optional, or display only.

Navigation



Master Records Preparations Define Account Groups

Trans Code

Enter your company code C_ _ _

(Enter)

Select C_ _ _, Group BS – Balance Sheet Accounts 100000 – 399999

Position Cursor on Account Control

(Choose)

Account Control Suppress Req. entry Opt. entry Display

Currency X

Tax category X

Reconciliation account X

Exchange rate difference key X

Account managed in ext. system X

Only balances in local crcy X

Alternative account number X

Inflation key X

Tolerance group X

(NEXT)

Account management Suppress Req. entry Opt. entry Display

Line Item Management X

Open item management X

Sort key X

Authorization group X

Administrator (Accounting Clerk) X

SAPEVENT:DOCU_LINK/GL:account_group

sapevent:DOCU_LINK/GL:G/L_account_master_record

SAPEVENT:DOCU_LINK/GL:master_record

SAPEVENT:DOCU_LINK/GL:master_record



(Next)

Document entry Suppress Req. entry Opt. entry Display

Reconcil.acct ready for input X

Field status group X

Post automatically only X

Supplement automatic postings X

(Save)

Select C_ _ _, Group PL – Profit & Loss Accounts 400000 – 999999


(Choose)


Currency X

Tax category X






Inflation key X

Tolerance group X

(Next)




Sort key X



(Next)






(Save)



Reconciliation Accounts

Chrt/accts C_ _ _ Acct Group RA Name Reconciliation Accounts From acct 110000 To account 310000

(Enter)

(Save)

Select C_ _ _, Group RA - Reconciliation Accounts 110000 – 310000


(Choose)


Currency X

Tax category X






Inflation key X

Tolerance group X

(Next)




Sort key X



(Next)






(Save)

(Back)

(Back)



Exercise 25: Create Field Status Variant

Purpose of Exercise

A field status variant groups together several field status groups. You assign a field status variant to each company code. The field status group specifies which fields are ready for input, which fields must be filled or which fields are suppressed when entering documents. Specifying which fields are required, suppressed, optional, or display only when using the various general ledger accounts. A field status group is assigned to a general ledger account when it is created.

Navigation


Financial accounting Financial accounting global settings Document

Line item Controls Maintain field status variants

Trans Code

(New entries) Field Status Variant: V_ _ _ Field Options for (your student number)

(Save) Select V_ _ _ Double click Field status groups

ZBSA Balance sheet accounts ZGRI Material Management GR / IR accounts ZEXP Expense accounts ZREV Revenue accounts ZRCN Reconciliation accounts

(Save) Select ZBSA, General balance sheet accounts

Position Cursor on General Data

(Choose)

General Data Suppress Req. entry Opt. entry

Assignment number X

Text X

Invoice Reference X

Hedging X

Collective Invoice X

Reference specification 1/2 X

Reference specification 3 X

Inflation Index X

View fields statuses (Do not change – only review)

(Back)



Exercise 26: Assign Company Code to Field Status Variant

Purpose of Exercise

The purpose of this exercise is to assign your company code to the field status variant you just created. By doing this you will allow your company code to use the field status variant and the groups that you created within the variant.

Navigation



Line item Controls Assign Company code to field status variants

Trans Code

Click on the line with your Company code C_ _ _ Fld stat. var. V_ _ _

(Save)


Message



Exercise 27: Assign Company Code to Chart of Accounts

Purpose of Exercise

The purpose of this exercise is to assign your company code to your chart of accounts. A company code can have only one chart of accounts. A chart of accounts can have more that one company code. If you have several legal entities within your enterprise, it would make sense to have all of the entities use the same chart of accounts. This would facilitate the creation of consolidated financial statements.

Navigation



Master Records Preparations Assign Company Code to Chart of Accounts

Trans Code

Enter the following information: Select your company code C_ _ _ Chart of Accounts C_ _ _

(Save)


Message



Exercise 28: Assign Company Code to Fiscal Year Variant

Purpose of Exercise

The purpose of this exercise is to assign your company code to a fiscal year variant. A fiscal year variant is used to define the following:

how many posting periods a fiscal year has

how many special periods you need

how the system is to determine the posting periods when posting When defining your fiscal year, you have the several options:

Your fiscal year is the calendar year

Your fiscal year is not the same as the calendar year and is not year-dependent

Your fiscal year is not the same as the calendar year and is year-dependent

Navigation


Financial accounting Financial accounting global settings Fiscal year Assign company code to a fiscal year variant

Trans Code


Click on the line with your Company code C_ _ _ Fiscal year variant field K1 (Calendar year, 1 spec. period)

(Save)


Message

Please notify your instructor if you encounter problems in saving your entry due to the table locking mechanism.



Exercise 29: Create Credit Control Area

Purpose of Exercise

The purpose of this exercise is to create an organizational structure that is used to specify and control the credit limits for customers. A credit control area can include one or more company codes. Including more than one company code in an enterprise allows for the control of a customer’s credit across all company codes assigned to that credit control area. It is not possible to assign a company code to more than one credit control area. The credit limits must be specified in the same currency for all company codes in a credit control area.

Navigation


Enterprise structure Definition Financial accounting Define credit control area

Trans Code



Credit control area = C_ _ _

Currency = USD

(Back) Description = Pen Inc. Credit Control Dept._ _ _

(Save)


Message



Exercise 30: Assign Company Code to Credit Control Area

Purpose of Exercise

This Exercise has you assign your company code to the credit control area you created to manage your customers credit limits.

Navigation


Enterprise structure Assignment Financial Accounting Assign company code to credit control area

Trans Code

Enter the following information: Click on the line with your Company code C_ _ _ CCAr field C_ _ _

(Save)


Message



Exercise 31: Assign Permitted Credit Control Areas to Company Code

Purpose of Exercise

In this activity you can enter additional credit control areas which are allowed for each company code, in addition to this default credit control area. The control area assigned to the company code only acts as a default value and is used, for example, for crediting commitments in the case of non-assignable incoming payments from customers. Otherwise, with every payment, the credit amount is deducted in the control area in which it was also added (as previously).

Navigation


Financial Accounting Account Receivable and Accounts Payable

Credit Management Credit Control Account Assign permitted Credit Control Areas to Company Code

Trans Code



Enter your Company code = C_ _ _ Enter your Credit Control Area = C_ _ _

(Save)


Message



Exercise 32: Determine Tax Version

Purpose of Exercise

The purpose of this exercise is to set the number of tax rates that can be entered directly on the vendor screen during invoice verification.

Navigation

Menu Path

System Services Table Maintenance Extended Table Maintenance

Trans Code

Enter the following information: Table/view T169P

Select



Enter Tax Version: One tax amount and tax code.

(Save)


Message



Unit 4:

Purpose of Unit

The purpose of Unit 4 is to establish the Organizational Structure for Material Management (MM). Once the various organizational elements are defined they will need to be assigned. This unit will establish the core structure necessary to conduct material management transactions within the system.



Exercise 33: Verify Valuation Area

Purpose of Exercise

The purpose of this exercise is to verify that the valuation area is set to plant level. Having the valuation set at the plant level facilitates plant level materials requirements planning.

Navigation

Menu Path: Tools Customizing IMG Edit project

Enterprise Structure Definition Logistics – General Define valuation level

Transaction Code:

The defined valuation level is preset at the plant level.



Exercise 34: Define Plant

Purpose of Exercise

This exercise will allow you to create a plant. A plant is an organizational structure within our company. As an organizational structure, the plant is assigned to a company code. However a company code can have several plants.

Navigation


Enterprise Structure Definition Logistics – General Define, copy, delete, check plant

Trans Code

Double click on the Define plant line.



Enter plant code: P_ _ _ (_ _ _ = your student number)

Enter factory calendar: US

Select (Address)

Name Title Company Name Pen Inc Warehouse_ _ _ Name 2 Your First Name Search Term Search term _ _ _ (Your student number) Address Street 123 Glen Avenue City Vermillion Postal code 57069 Country key US Region SD

(More fields) Jurisdict. Code SD0000000

(Enter)

(Save)

(Enter)


Message



Exercise 35: Define Storage Locations (Inventory and Quality)

Purpose of Exercise

This exercise will have you create the locations where our inventory will be physically kept. A storage location is where the quantity of inventory is managed not the value. The value is managed at the

plant level. A plant can have more than one storage location.

Navigation


Enterprise Structure Definition Materials Management Maintain storage location

Trans Code

Enter the following information: Enter your Plant: P_ _ _

(Enter)


Storage Location:

10 Inventory

20 Quality

(Save)


Message



Exercise 36: Define Purchasing Organization

Purpose of Exercise

The purpose of this exercise is to create the Purchasing Organization. The purchasing organization procures

materials and services, negotiates conditions of purchase with vendors, and bears responsibility for such

transactions. The purchasing organization is the organizational unit that subdivides an enterprise according to the requirements of purchasing.

Navigation


Enterprise Structure Definition Materials Management Maintain purchasing organization

Trans Code



Enter the following: Purch Organization: P_ _ _ Purch. Org. Descr.: Purchasing Org. _ _ _

(Save)


Message



Exercise 37: Create Purchasing Group

Purpose of Exercise

This exercise has you create a purchasing group. A purchasing organization (such as created in the previous exercise) can be subdivided into purchasing groups, which consist of buyers responsible for certain day-to-day purchasing activities (e.g., precious metals, services, etc.).

Navigation


Materials management Purchasing Create purchasing groups

Trans Code

There are three examples provided by the system.

Students 001, 002, and 003 will need to type their name over the word “Einkaufer” and save.

All other students follow the instructions below:



Purchasing Group _ _ _ Description Type in Your Name Tel. no. purch. Group 605-555-1414

(Save)


Message



Exercise 38: Assign Plant to Company Code

Purpose of Exercise

This exercise has you assign your plant to your company code. This will facilitate the recording or tracking of transactions at the plant level. Each plant must be assigned to a company code. A plant can only belong to one company code.

Navigation


Enterprise Structure Assignment Logistics - General Assign plant to company code

Trans Code

Enter the following information: Select your company code


Select the your plant to assign P_ _ _

(Enter)

Scroll up to review assignment.

(Save)


Message



Exercise 39: Assign Purchasing Organization to Company Code

Purpose of Exercise

The purpose of this exercise is to assign your purchasing organization to your company code. The assignment

can be done differently based on the type of purchasing your organization does. For example: You can assign a purchasing organization to several company codes. This facilitates

corporate-group-wide purchasing.

You can assign a purchasing organization to one company code. This facilitates company-specific purchasing.

You can assign a purchasing organization to no company code. This purchasing organization can then procure for all plants assigned to it, without regard to the company code to which it belongs.

Navigation


Enterprise Structure Assignment Materials management Assign purchasing organization to company code

Trans Code

Select your company code


Select your purchasing organization P_ _ _

(Enter) to assign

Scroll up to review

(Save)


Message



Exercise 40: Assign Purchasing Organization to Plant

Purpose of Exercise

This exercise allows you to assign your purchasing organization to a plant for plant specific purchasing. A purchasing organization can be assigned to one or more plants.

Navigation


Enterprise Structure Assignment Materials Management Assign purchasing organization to plant

Trans Code

Select your purchasing organization


Select your plant P _ _ _

(Enter) to assign it

(Save)


Message



Exercise 41: Setup Parameter ID

Purpose of Exercise

The purpose of exercise is to establish standard default entries for your user ID. The parameters established in this exercise provide the default information for your transaction screens. When establishing defaults for your ID, you would generally not want to create default parameter values for entries that change frequently.

Navigation

Menu Path

System User profile Own Data

Trans Code

Select the Parameter tab

Enter the PID and Parameters in ALL CAPITALS as the code values are case sensitive!

Enter the following Values:

Parameter (PID)

Value Description Comments

WRK P_ _ _ Plant

BUK C_ _ _ Company Code

EKG _ _ _ Purchasing Group

EKO P_ _ _ Purchasing Organization

FWS USD Currency Units

GJR 2005 Fiscal Year

KPL C_ _ _ Chart of Accounts

(Enter) to display the short text description

(Save) Record the system message:

Message

To find the Parameter IDs: Navigate to the screen that holds the field that requires the parameter and hit F1

Select (Technical information) Then look for the three digit “Parameter ID” code on the Technical information screen. Enter this code in the parameter column followed by your most common value for that entry.



Unit 5: Create General Ledger Accounts

Purpose of Unit

The purpose of Unit 5 is to create the General Ledger Accounts necessary for the legal reporting requirements associated with a Balance Sheet and an Income Statement. This includes:

Balance Sheet accounts for assets, liabilities and retained earnings

Income Statement for revenues and expenses



Exercise 42: Create Retained Earnings Account

Purpose of Exercise

This exercise will extend this account as well as add additional information to the Retained Earnings account

created when you copied the CPEN accounts into your C_ _ _ Chart of Accounts. A Retained Earnings account is a Balance Sheet account that records values to be carried forward from one

period to the next.

Navigation

Menu Path

Accounting Financial accounting General Ledger Master records

Individual processing Centrally

Trans Code

Enter the following information: Account number: 330000 Company code: C_ _ _

(Create) Type description TAB Control in Chart of Accounts Account Group Balance Sheet Account Select Radio Button Balance Sheet Account Description Short text: Retained Earnings G/L acct long text Retained Earnings Control Data TAB Account Control in Company Code Currency USD Select: “Only balances in local currency” Account Management in Company Code Select: “Line item display” Sort key: 001 Create/bank/interest TAB Control of document creation in company code Field status group: ZBSA Select “Post automatically only”


Message



Exercise 43: Create Bank Account

Purpose of Exercise

This exercise will create a general ledger account for your bank account. This is an asset balance sheet

account.

Navigation

Menu Path



Trans Code

Enter the following information: Account number: 100_ _ _ Company code: C_ _ _

(Create/Anlegen) Type description TAB Control in Chart of Accounts Account Group Balance Sheet Account Select Radio Button Balance Sheet Account Description Short text: BANK G/L acct long text (enter your bank name) Control Data TAB Account Control in Company Code Currency USD Select: “Only balances in local currency” Account Management in Company Code Select: “Line item display” Sort key: 001 Create/bank/interest TAB Control of document creation in company code Field status group: ZBSA


Message



Exercise 44: Create Common Stock Account

Purpose of Exercise

This exercise will create a general ledger account for your common stock account. This is an asset balance

sheet account.

Navigation

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Trans Code


(Create) Type description TAB Control in Chart of Accounts Account Group Balance Sheet Account Select Radio Button Balance Sheet Account Description Short text: Common Stock G/L acct long text (Common Stock _ _ _) Control Data TAB Account Control in Company Code Currency USD Select: “Only balances in local currency” Account Management in Company Code Select: “Line item display” Sort key: 001 Create/bank/interest TAB Control of document creation in company code Field status group: ZBSA


Message



Exercise 45: Create Trading Goods Inventory Account

Purpose of Exercise

This exercise will create a general ledger account for your trading goods inventory account. This is an asset

balance sheet account that records the value of the current inventory.

Navigation

Menu Path



Trans Code


(Create) Type description TAB Control in Chart of Accounts Account Group Balance Sheet Account Select Radio Button Balance Sheet Account Description Short text: Inventory - Trading G/L acct long text Trading Goods Inventory Control Data TAB Account Control in Company Code Currency USD Select: “Only balances in local currency” Account Management in Company Code Select: “Line item display” Sort key: 001 Create/bank/interest TAB Control of document creation in company code Field status group: ZBSA Select “Post automatically only”


Message



Exercise 46: Create Operating Supplies Inventory Account

Purpose of Exercise

This exercise will create a general ledger account for your operating supplies inventory account. This is an

asset balance sheet account that records the value of the current inventory.

Navigation

Menu Path



Trans Code


(Create) Type description TAB Control in Chart of Accounts Account Group Balance Sheet Account Select Radio Button Balance Sheet Account Description Short text: Operating Supplies G/L acct long text Operating Supplies Inventory Control Data TAB Account Control in Company Code Currency USD Select: “Only balances in local currency” Account Management in Company Code Select: “Line item display” Sort key: 001 Create/bank/interest TAB Control of document creation in company code Field status group: ZBSA Select “Post automatically only”


Message



Exercise 47: Create Output Tax Account

Purpose of Exercise

This exercise will create a general ledger account for your output tax account. This is an asset balance sheet

account that records the value tax that has been accrued in this account.

Navigation

Menu Path



Trans Code


(Create) Type description TAB Control in Chart of Accounts Account Group Balance Sheet Account Select Radio Button Balance Sheet Account Description Short text: Accrued Tax - Output G/L acct long text Accrued Tax - Output Control Data TAB Account Control in Company Code Currency USD Select: “Only balances in local currency” Account Management in Company Code Select: “Line item display” Sort key: 001 Create/bank/interest TAB Control of document creation in company code Field status group: ZBSA


Message



Exercise 48: Create Input Tax Account

Purpose of Exercise

This exercise will create a general ledger account for your input tax account. This is an asset balance sheet

account that records the value tax that has been accrued in this account.

Navigation

Menu Path



Trans Code


(Create) Type description TAB Control in Chart of Accounts Account Group Balance Sheet Account Select Radio Button Balance Sheet Account Description Short text: Accrued Tax - Input G/L acct long text Accrued Tax - Input Control Data TAB Account Control in Company Code Currency USD Select: “Only balances in local currency” Account Management in Company Code Select: “Line item display” Sort key: 001 Create/bank/interest TAB Control of document creation in company code Field status group: ZBSA


Message



Exercise 49: Create Goods Receipt / Invoice Receipt Account

Purpose of Exercise

This exercise will create a general ledger account for your Goods Receipt / Invoice Receipt account. This is

an asset balance sheet account that records the value of a goods receipt from a vendor in the purchasing

process prior to matching it up with and invoice from the vendor.

Navigation

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Trans Code


(Create) Type description TAB Control in Chart of Accounts Account Group Balance Sheet Account Select Radio Button Balance Sheet Account Description Short text: GR/IR Account G/L acct long text Goods Receipt / Invoice Receipt Account Control Data TAB Account Control in Company Code Currency USD Check box Only balances in local currency Tax category * (All tax types allowed) Select Posting without tax allowed Account Management in Company Code Select Open Item Management Check Line item display Sort key: 001 Create/bank/interest TAB Control of document creation in company code Field status group: ZGRI Check “Post automatically only”


Message



Exercise 50: Create Accounts Payable Reconciliation Account

Purpose of Exercise

This exercise will create the Accounts Payable Reconciliation account. This account is used to sum up vendor

accounts. Multiple reconciliation accounts could be used you wanted to keep track of different vendor

accounts. This type of account is normally used wherever there is a high volume of transactions that can be

summarized into a single account for reporting on the Balance Sheet. This is a liability on the Balance Sheet.

Navigation

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Trans Code


(Create) Type description TAB Control in Chart of Accounts Account Group Reconciliation Account Select Radio Button Balance Sheet Account Description Short text: AP Recon G/L acct long text Accounts Payable Reconciliation Control Data TAB Account Control in Company Code Currency USD Recon. acct for acct type: VENDORS Create/bank/interest TAB Control of document creation in company code Field status group: ZRCN


Message



Exercise 51: Create Accounts Receivable Reconciliation Account

Purpose of Exercise

This exercise will create the Accounts Receivable Reconciliation account. This account is used to sum up

customer accounts. Multiple reconciliation accounts could be used you wanted to keep track of different

customer accounts. This type of account is normally used wherever there is a high volume of transactions that

can be summarized into a single account for reporting on the Balance Sheet. This is an asset on the Balance

Sheet.

Navigation

Menu Path



Trans Code


(Create) Type description TAB Control in Chart of Accounts Account Group Reconciliation Account Select Radio Button Balance Sheet Account Description Short text: AR Recon G/L acct long text Accounts Receivable Reconciliation Control Data TAB Account Control in Company Code Currency USD Recon. acct for acct type: CUSTOMERS Create/bank/interest TAB Control of document creation in company code Field status group: ZRCN


Message



Exercise 52: Create Trading Goods Consumption Expense Account

Purpose of Exercise

The purpose of this exercise is to create a Trading Goods Consumption Expense account. This Income Statement account will track the expenses that are posted to this account.

Navigation

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Trans Code

Enter the following information: Account number: 721_ _ _ Company code C_ _ _

(Create) Type description TAB Control in Chart of Accounts Account Group Profit and loss accounts Select Radio Button P&L statement account Description Short text: Trading Good Expense G/L acct long text Trading Goods Consumption/Expense Control Data TAB Account Control in Company Code Currency USD Tax Category Posting without tax allowed Account Management in Company Code Select Line item display Sort Key 001 Create/bank/interest TAB Control of document creation in company code Field status group: ZEXP


Message



Exercise 53: Create Operating Supplies Expense Account

Purpose of Exercise

The purpose of this exercise is to create an Operating Supplies Expense account. This Income Statement account will track the expenses that are posted to this account.

Navigation

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Trans Code


(Create) Type description TAB Control in Chart of Accounts Account Group Profit and loss accounts Select Radio Button P&L statement account Description Short text: Supplies Expense G/L acct long text Supplies Expense Control Data TAB Account Control in Company Code Currency USD Tax Category Posting without tax allowed Account Management in Company Code Select Line item display Sort Key 001 Create/bank/interest TAB Control of document creation in company code Field status group: ZEXP


Message



Exercise 54: Create Utilities Expense Account

Purpose of Exercise

The purpose of this exercise is to create a Utilities Expense account. This Income Statement account will track the expenses that are posted to this account.

Navigation

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Trans Code


(Create) Type description TAB Control in Chart of Accounts Account Group Profit and loss accounts Select Radio Button P&L statement account Description Short text: Utilities Expense G/L acct long text Utilities Expense Account Control Data TAB Account Control in Company Code Currency USD Tax Category Posting without tax allowed Account Management in Company Code Select Line item display Sort Key 001 Create/bank/interest TAB Control of document creation in company code Field status group: ZEXP


Message



Exercise 55: Create Purchase Price Difference Expense Account

Purpose of Exercise

The purpose of this exercise is to create a Purchase Price Difference Expense account. This Income Statement account will track the expenses that are posted to this account.

Navigation

Menu Path



Trans Code


(Create) Type description TAB Control in Chart of Accounts Account Group Profit and loss accounts Select Radio Button P&L statement account Description Short text: Pur Price Dif Acct G/L acct long text Purchase Price Difference Account Control Data TAB Account Control in Company Code Currency USD Tax Category Posting without tax allowed Account Management in Company Code Select Line item display Sort Key 001 Create/bank/interest TAB Control of document creation in company code Field status group: ZEXP


Message



Exercise 56: Create Information Technology Expense Account

Purpose of Exercise

The purpose of this exercise is to create a Information Technology Expense account. This Income Statement account will track the expenses that are posted to this account.

Navigation

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Trans Code


(Create) Type description TAB Control in Chart of Accounts Account Group Profit and loss accounts Select Radio Button P&L statement account Description Short text: IT Expense G/L acct long text Information Technology Expense Control Data TAB Account Control in Company Code Currency USD Tax Category Posting without tax allowed Account Management in Company Code Select Line item display Sort Key 001 Create/bank/interest TAB Control of document creation in company code Field status group: ZEXP


Message



Exercise 57: Create Miscellaneous Expense Account

Purpose of Exercise

The purpose of this exercise is to create a Miscellaneous Expense account. This Income Statement account will track the expenses that are posted to this account.

Navigation

Menu Path



Trans Code


(Create) Type description TAB Control in Chart of Accounts Account Group Profit and loss accounts Select Radio Button P&L statement account Description Short text: Misc. Expense G/L acct long text Miscellaneous Expense Control Data TAB Account Control in Company Code Currency USD Tax Category Posting without tax allowed Account Management in Company Code Select Line item display Sort Key 001 Create/bank/interest TAB Control of document creation in company code Field status group: ZEXP


Message



Exercise 58: Create Cost of Goods Sold Expense Account

Purpose of Exercise

The purpose of this exercise is to create a Cost of Goods Sold Expense account. This Income Statement account will track the expenses that are posted to this account.

Navigation

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Trans Code


(Create) Type description TAB Control in Chart of Accounts Account Group Profit and loss accounts Select Radio Button P&L statement account Description Short text: Cost of Goods Sold G/L acct long text Cost of Goods Sold Expense Control Data TAB Account Control in Company Code Currency USD Tax Category Posting without tax allowed Account Management in Company Code Select Line item display Sort Key 001 Create/bank/interest TAB Control of document creation in company code Field status group: ZEXP


Message



Exercise 59: Run General Ledger List of Accounts Report

Purpose of Exercise

This exercise will provide you with a report that summarizes all accounts assigned to your company code. Use this accounts to verify that you have indeed created all the accounts you needed to create for your company.

Navigation

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Accounting Financial accounting General Ledger

Information system General Ledger Reports Master data

G/L Account list SAP minimal variant

Trans Code

Enter the following information: Enter your Company code C_ _ _

(Execute) Review the list of accounts

Verify details of:

Account Name Description Comments

100_ _ _ Bank

110_ _ _ AR Reconciliation

201_ _ _ Trading Goods Inv

203_ _ _ Operating Supplies Inv

300_ _ _ Accounts Payable Reconciliation

310_ _ _ GR/IR

320_ _ _ Accrued Tax Output

321_ _ _ Accrued Tax Input

330000 Retained Earnings

350_ _ _ Common Stock

721_ _ _ Trading Goods Exp

740_ _ _ Supplies Expense

750_ _ _ Utilities Expense

760_ _ _ Purchase Price Difference

770_ _ _ Information Technology Expense

781_ _ _ Miscellaneous Expense

790_ _ _ Cost of Goods Sold



Unit 6:

Purpose of Unit

The purpose of Unit 6 is to create the Master Data necessary for Material Management. This includes:

Vendor Master Data – who do you buy from

Material Master Data – what do you buy



Exercise 60: Create Vendor Master Accounting Record

Purpose of Exercise

This exercise has you create the general and financial views of a vendor master record. Business transactions are posted to accounts and managed using those accounts. A master record must be created for each account that you require. Vendor master records have three primary views:

General Data

Financial Accounting Data – often referred to as company code data and

Purchasing Data The master record can be created by financial accounting or purchasing. The record can be created with only that departments view along with the general view or it can be created centrally if all the information is known.

Navigation

Menu Path

Accounting Financial accounting Accounts payable Master records Create

Trans Code

Enter the following information: Vendor: Leave blank Company code C_ _ _ Account group KRED

(Enter)

Name Name: Promotions Ltd. _ _ _ Search Term Search term _ _ _(Your Student Number) Address Postal code 95929 City Chico Country US Region CA

Click on the More Fields button on the Street Address section to find the field for jurisdiction code. Jurisdict. code CA0000000 Communication Language English


Accounting Information Accounting Recon. account 300_ _ _ Payment transaction Accounting Payment term 0001 Select Check double inv.

(Save) Record the vendor number


Message



Exercise 61: Create Vendor Master Purchasing Record

Purpose of Exercise

This exercise has you create the purchasing view for the vendor master you created in the previous exercise. Since you have a vendor number, this will be needed to complete the creation of the purchasing view.

Navigation

Menu Path

Logistics Materials management Purchasing Master data Vendor

Purchasing Create

Trans Code

Create a purchasing view for your Promotions Ltd _ _ _ vendor. Vendor # for your Promotions Ltd : ___________ Purchasing organization: P_ _ _ Account Group: KRED.

(Enter)

Create Vendor: Purchasing Data

Conditions Order Currency: USD Terms of payment: 0001

(Save)


Message



Exercise 62: Create Vendor Master Record Centrally

Purpose of Exercise

This exercise has you create all three views of the vendor master (general, financial, and purchasing).

Navigation

Menu Path


Central Create

Trans Code

Create all views for a new vendor called Slick Pens _ _ _. Leave vendor field blank (system will generate the new number) Company code: C_ _ _ Purchasing organization: P_ _ _ Account Group: KRED.

(Enter)

Name Enter the vendor’s name Slick Pens _ _ _ Search Term Search term = _ _ _(Your Student Number) Address Postal code = 53201 City = Milwaukee Country = US Region = WI

Click on the More Fields button on the Street Address section to find the field for jurisdiction code. Jurisdict. Code = WI0000000 Communication Language = English


Control N/A Payment transactions N/A Accounting Information Accounting Recon. Account = 300_ _ _ Payment transactions Accounting Payment term = 0001 Select Check double inv. Correspondence Accounting N/A Purchasing data Order Currency = USD Terms of payment = 0001


Message




Purpose of Exercise


Navigation

Menu Path


Central Create

Trans Code

Create all views for a new vendor called Premier Pens _ _ _. Address Leave vendor field blank (system will generate the new number) Company code = C_ _ _ Purchasing organization = P_ _ _ Account Group = KRED.

(Enter)

Name Enter the vendor’s name = Premier Pens _ _ _ Search Term Search term = _ _ _ (Your Student Number) Address Postal code = 70803 City = Baton Rouge Country = US Region = LA

Click on the More Fields button on the Street Address section to find the field for jurisdiction code. Jurisdict. code = LA0000000 Communication Language = English


Control N/A Payment transactions N/A Accounting Information Accounting Recon. Account = 300_ _ _ Payment transactions Accounting Payment term = 0001 Select Check double inv. Correspondence Accounting N/A Purchasing data Order Currency = USD Terms of payment = 0001


Message




Purpose of Exercise


Navigation

Menu Path


Central Create

Trans Code

Create all views for a new vendor called Supply Box _ _ _. Address Leave vendor field blank (system will generate the new number) Company code = C_ _ _ Purchasing organization = P_ _ _ Account Group = KRED.

(Enter)

Name Enter the vendor’s name = Boxes Inc _ _ _ Search Term Search term = _ _ _ (Your Student Number) Address Postal code = 51031 City = LeMars Country = US Region = IA

Click on the More Fields button on the Street Address section to find the field for jurisdiction code. Jurisdict. code = IA0000000 Communication Language = English


Control N/A Payment transactions N/A Accounting Information Accounting Recon. Account: 300_ _ _ Payment transactions Accounting Payment term: 0001 Select Check double inv. Correspondence Accounting N/A Purchasing data Order Currency: USD Terms of payment: 0001


Message



Exercise 65: Display Material Groups

Purpose of Exercise

This exercise has you look at material groups. Material groups allow you to group together materials with the

same attributes or purpose. You can use material groups to limit the scope of analyses and systematically

search for material master records using matchcodes. Material Group 01 will be used for all materials in this class.

Navigation


Logistics – General Material Group Display material groups

Trans Code

Review the following information: Material Group: 01 (Material Group 1)

(Enter)



Exercise 66: Initialize the Fiscal Period for Company Code

Purpose of Exercise

The purpose of this exercise is to initialize the fiscal period for your company code. This allows for the

movement of materials and will facilitate your ability to conduct transactions. Great care needs to be utilized

when carrying out this exercise. Note: If you create an initial posting period in the future, no transactions will be possible until that period. You will then need to start over at the beginning of the exercises.

Navigation


Logistics – General Material Master Basic Settings Maintain company codes for materials management

Trans Code

Enter current year and current period for your company code C_ _ _

Select ABp (allow posting to previous period)

(Save)


Message



Exercise 67: Maintain Plant Parameters for Materials Management

Purpose of Exercise

In this exercise you will specify the plant parameters you will need for material requirements planning.

Navigation


Materials Management Consumption-Based Planning Plant Parameters Carry Out Overall Maintenance of Plant Parameters

Trans Code


Select Enter your plant: P_ _ _

Select

Select Enter your plant: P_ _ _

Select Environment

Select Number Ranges

Select

Assign no. range 01 to your plant (Save) (Back)

Select


Select


Select


Select

Assign no. range 01 to your plant (Save) (Back twice)

Master data



Select

Select

Plant: P_ _ _ MRP controller _ _ _ and description (Your name)

(Save) (Back twice)

Select

Select

Plant: P_ _ _ Scheduling margin key: _ _ _ ( Your Student Number) Op.Pd: 1 (Workdays prior to order start) FlBEFDROD: 1 (Workdays between order start and scheduled start) FlAFTPROD: 1 (Workdays between order due date and scheduled finish date) ReleasPer: 1 (Workdays in release period)

(Save) (Back twice) Planned Orders

Select Number of Planned Orders 1

(Save) (Back)

Select Select your plant Enter checking rule: PP.

(Save) (Back) Reporting

Select

Select Display List

Enter 1 for frequency 1

(Save) (Back)

Planning Run

Select

Plant Parameters Check scheduling info record/agreem. Creation of Delivery schedules. 3 (Schedule Lines) Account assign. of Non-Valuated Material U (Unknown)



(Save) (Back two times)

Select Planning Horizon 15

(Save) (Back three times)



Exercise 68: Activate Material Requirements Planning

Purpose of Exercise

This exercise activates Material Requirements Planning for your plant.

Navigation


Materials Management Consumption-Based Planning Planning Activate material requirements planning

Trans Code


Select Select Activate requirements planning for your plant

(Save)


Message



Exercise 69: Define Attributes for Material Types

Purpose of Exercise

The purpose of this exercise is to define the attributes for the material types. The attributes for a material type

determine the functions allowed for materials of that category (HAWA, HIBE, etc.). Each material type has

specific functions and views required to maintain the data. Since this is client level configuration is shared by everyone, therefore in this exercise you will only have to

review the settings established by the Instructor.

Navigation


Logistics – General Material Master Basic Settings Material Types Define attributes of material types

Trans Code

Verify the following information is set. Trading Goods

Select material type HAWA (Trading Goods)

(Details)

Internal/external purchase orders:

Ext. purchase orders 2 (allowed)

Int. purchase orders 0 (none allowed)

User Department:

Deselect the Classification view

Valuation:

Notice the moving average has been selected.

Quantity/Value updating:

Notice "In all valuation areas" for both quantity updating and value updating has been selected.

(Back)

Operating Supplies

Select the material type HIBE (Operating Supplies)

(Details)



Internal/external purchase orders:

Ext. purchase orders 2 (allowed)

Int. purchase orders 0 (none allowed)

Valuation:

Notice the moving average has been selected.

Quantity/Value updating:

Notice "In all valuation areas" for both quantity updating and value updating has been selected.

(Back)



Exercise 70: Create Material Master for Trading Goods

Purpose of Exercise

This exercise will have you create the trading good materials that will be necessary for your company. The

Material Master has several views as you saw in the previous exercise when looking at the material type

attributes. The views required are dependent on the type of material and the functionality required by the

company. This exercise will also introduce you to the use of defaults in the creation of material master data.

Navigation

Menu Path


Create (special) Trading goods

Trans Code

First set the defaults (you may need to select the industry sector prior to setting the defaults) Select industry sector Retail

Defaults Industry Sector Retail

(Enter)

Defaults Views Select the following views: Basic data 1

Purchasing MRP 1 MRP 2 MRP 3

General Plant Data/Storage 1 Accounting 1 (Deselect the Sales Views if selected) Select Create views selected

(Enter)

Default Organization levels… Copy from…

Company code: C_ _ _ C_ _ _ Plant: P_ _ _ P_ _ _

Leave storage location blank (storage locations will be created automatically)

(Enter) Enter the following information to create the materials: Enter material: BPEN_ _ _

(You may need to press enter once or twice to pass the views and organization level selections if you did not indicate that you only wanted to view these on request)

Use the information following table for the inputs into the material master. Repeat the process for each of the materials.



Use your student number for all entries where _ _ _ is indicated. Use the following information to create the materials

Material Name BPEN_ _ _ CPEN_ _ _ PPEN_ _ _ Box_ _ _

Basic data 1 View

Description Barrel Pen Click Pen Premium Pen Pen Box

Unit of Measure EA EA EA EA

Material Group 01 01 01 01

Gross & Net Weight / Unit 1 Oc 1 Oc 2 Oc 1 Oc

Purchasing View

Purchasing Group _ _ _ _ _ _ _ _ _ _ _ _

MRP 1 View

MRP Type PD PD PD PD

MRP Controller _ _ _

_ _ _ _ _ _ _ _ _

Lot Size EX EX EX EX

Min lot size 12 12 144

MRP 2 View

Planned delivery time 3 3 6 3

Schedule Margin key _ _ _ _ _ _ _ _ _ _ _ _

Safety Stock 500 150 20 500

MRP 3 View

Availability check 02 02 02 02

Accounting 1 View

Value Class 3100 3100 3100 3100

Moving Price $ 0.65 $ 1.50 $ 3.00 $ 0.20

Price Unit 1 1 1 1

(Save after each material)

Record the system messages:

Message



Exercise 71: (Optional) Create Material Master for Operating Supplies

Purpose of Exercise

This exercise will have you create the operating supplies that will be necessary for your company. The

Material Master has several views as you saw in the previous exercise when looking at the material type

attributes. The views required are dependent on the type of material and the functionality required by the

company. Use the same default information for this exercise that you used when creating the trading good material

master data.

Navigation

Menu Path


Create (special) Operating Supplies

Trans Code


(Enter twice past the views and plant selections)

Use the following information to create the materials

Material Tape_ _ _ Tissue _ _ _ Paper_ _ _ Forms_ _ _

Basic data 1 View

Description Tape Tissue Paper Forms

Unit of Measure Each Carton Each Carton

Material Group 01 01 01 01

Gross & Net Weight / Unit 8 Oc 1 lb 1 lb 30 lb

Purchasing

Order Unit Dozen Case

Conversion factor for U of M 1 = 12 1 = 10

Purchasing Group _ _ _ _ _ _ _ _ _ _ _ _

MRP 1 View

MRP Type PD PD PD VB

Reorder point 1

MRP Controller _ _ _ _ _ _ _ _ _ _ _ _

Lot Size FX EX FX EX

Minimum lot size 1 1

Fixed lot size 12 10

MRP 2 View

Planned delivery time 1 1 2 5

Schedule Margin key _ _ _ _ _ _ _ _ _ _ _ _

Safety Stock 10 10 2 1

Continued on next page…



MRP 3 View

Availability check 02 02 02 02

Accounting 1 View

Value Class 3030 3030 3030 3030

Moving Price $ 9.60 $ 2.50 $ 35.50 $ 52.50

Price Unit 12 1 10 1



Message



Unit 7:

Purpose of Unit

The purpose of Unit 7 is to establish some of the rules that will control the financial accounting (FI) transactions. In addition to the rules document number ranges will be established and a payment program will be established. Once these rules and other parameters are established you will test your system in the next unit.



Exercise 72: Define Posting Periods Variant

Purpose of Exercise

This exercise will define the variant to which the posting period will be assigned. Finanacial accounting (FI) posting periods will be opened to allow transactions to be tracked by period. This variant will then be assigned to a your company code.

Navigation



Posting periods Define variants for open posting periods

Trans Code


Click on Variant = V_ _ _ Name = Posting Period Variant

(Save)

(Back twice)


Message



Exercise 73: Open and Close Posting Periods

Purpose of Exercise

The purpose of this exercise is to establish when the posting periods will be effective. In addition to establishing the open posting periods for financial accounting, you will also define the additional special closing periods. This will be in accord with the fiscal year variant (K1 – calendar year with 1 special closing period) you set up earlier.

Navigation



Posting periods Open and close posting periods

Trans Code

Click on

Enter the following information: Type in the variant you just created V_ _ _ Select + (Valid for all accounts) Leave account columns blank Open periods 1 to 12 plus one extra period for current fiscal year by typing the following: From per 1 = 1 Year = 2005 To period = 12 Year = 2010 From per 2 = 13 Year = 2005 To period = 13 Year = 2010

(Save)


Message



Exercise 74: Assign Posting Period Variant to Company Code

Purpose of Exercise

This exercise will have you assign the posting period variant to your company code.

Navigation



Posting periods Assign variant to company code.

Trans Code

Enter the following information: Enter variant for Company Code = C_ _ _ Variant = V_ _ _

(Save)


Message



Exercise 75: Create Tolerance Groups for Account Postings

Purpose of Exercise

The purpose of this exercise is to set up the tolerances you will use for the entry of financial accounting (FI) documents. A blank group is a valid tolerance group. By creating a blank group code the system will apply these rules as defaults unless a specific group is entered resulting in any person not assigned to another group by default will be assigned to this group

Navigation



Line item Define tolerance groups for employees

Trans Code


Click on the button. Group Leave blank Enter your company code C_ _ _

Upper limits for posting procedures Amount Per Doc 1,000,000 Amount Per Open item 100,000 Cash discount per line item 5%

Permitted payment differences Revenue 100 10% 10 Expense 100 10% 10

(Enter)


Message



Exercise 76: Setup Payment Program

Purpose of Exercise

The payment program allows the company to have flexibility in paying bills.

Example 1 Company code 0001 pays its own items and the items of company codes 0002 and 0003. All items are grouped into one payment.

Company code Paying company code Sending company code

0001 0001 0001

0002 0001 0001

0003 0001 0001

Example 2 Company code 0001 pays its own items and the items of company codes 0002 and 0003. However, a separate payment is created for each company code.

Company code Paying company code Sending company code

0001 0001 0001

0002 0001 0002

0003 0001 0003

Navigation


Financial accounting Accounts receivable and accounts payable

Business transactions Outgoing payments

Automatic outgoing payments

Payment method/bank selection for Payment Program Setup All Company Codes for Payment Transactions

Trans Code


Click on the button. Select your Company code C_ _ _

(Enter) Enter Sending company code: C_ _ _ (your company code) Enter Paying company code: C_ _ _ (your company code)


Message



Exercise 77: Create Tolerance Groups for Accounts Receivable and Accounts Payable

Purpose of Exercise

This exercise will create tolerance groups that contain rules that affect cash discount and payment difference

processing. These rules become effective during payment entry. As with earlier tolerances, a blank group field means that these rules will apply to all persons not assigned to a specific group.

Navigation


Financial accounting Accounts Receivable and Accounts payable

Business transactions Outgoing payments

Manual outgoing payments Define Tolerances (Vendors)

Trans Code


Click on the button. Enter your company code C_ _ _ Tolerance group field Leave blank Tolerance group description DEFAULT _ _ _

Permitted payment differences Gain = 10 and 1% Loss = 1 and 1%

Specifications for Posting Residual Items from Payment Differences Select Payment term from invoice Select Only grant partial cash disc

(Enter)


Message



Exercise 78: Create Financial Accounting (FI) Document Numbers

Purpose of Exercise

The purpose of this exercise is to have you establish which number ranges are assigned to the company code.

Each document in the system is unique based on the following:

Company Code

Fiscal Year

Document Number

Navigation



Document number ranges Copy to company code

Trans Code

Enter the following information: Source Company Code Details Company Code: US01

Target Company Code Details Company Code: C_ _ _

(Execute)

to accept the message.

Review the information

(Back)


Message



Unit 8:

Purpose of Unit

The purpose of Unit 8 is to post your initial cash investment and conduct and initial test on the system by posting the purchase of some supplies.



Exercise 79: Review Document Types

Purpose of Exercise

The purpose of this exercise is to review the different type of documents you will be using. A document type is used to; distinguish between different types of business transactions, the document type controls which account type that you are allowed to post (G/L account, customer, vendor, fixed assets….), and a document type is assigned to a specific document number range. Below are listed a few of the document types that we will be using throughout this course.

Navigation



Document header Define Document Types

Trans Code

(Change -> Display) Make sure the title of the screen is: Display View “Document Types”; Overview Select the following document types and record the Document Number Ranges

Review the details of:

Document type Document Document Number Range

DR Customer invoice

DZ Customer payment

KR Vendor invoice

KZ Vendor payment

RE Invoice – Gross

SA G/L account document

WA Goods issue

WE Goods receipt

(Details) list the Documents Number Range in the table above.


Message



Exercise 80: Post Initial Cash Investment by Owners

Purpose of Exercise

The purpose of this exercise is to test your initial FI setup. The business scenario is that you ingest $750,000

to start up your business. You need to account for this transaction in your Financial Accounting System.

Navigation

Menu Path

Accounting Financial accounting General Ledger Document entry Enter GL Account Document

Trans Code

Enter the following information: Document date: Today Currency/rate: USD Company code: (Your code should default)

On the first line Enter: G/L Account: 100_ _ _ (Bank Account) D/C Select Debit Amount in Doc Curr $ 750,000 On the second line Enter: G/LAccount 350_ _ _ (Common Stock) D/C Select Credit Amount in Doc Curr $ 750,000

(Enter)


(Back)

(Save)


Message



Exercise 81: Post Purchase of Operating Supplies

Purpose of Exercise

The purpose of this exercise is to test your initial FI setup. The business scenario is that you need some office

supplies immediately. You drive down to Office Supply Depot and buy $75 of supplies (paper, folders, etc)

and pay for the purchase with a company check.

Navigation

Menu Path

Accounting Financial accounting General Ledger Document entry Enter GL Account Document

Trans Code

Enter the following information: Document date: Today Currency/rate: USD Company code: (Your code should default) On the first line Enter: G/L Account: 740_ _ _ (Supplies Expense Account) D/C Choose Debit Amount in Doc Curr $ 75

On the second line Enter: Account 100_ _ _ (Bank) D/C Choose Credit Amount in Doc Curr $ 75

(Enter)


(Back)

(Save)


Message

(Back)



Exercise 82: Display and Review General Ledger Account Balances and Individual Line Items

Purpose of Exercise

Navigation

Menu Path

Accounting Financial accounting General Ledger Account Display balances

Trans Code

Enter the following information: Account number: 100_ _ _

Company Code C_ _ _

Fiscal Year 2005

(Execute) Record the entry below

(Back) Account number: 350_ _ _


(Back) Account number: 740_ _ _


Verify details of:

Account Debit Credit Comments

(Back) Record the system message:

Message



Business Case Scenario

Purpose of Exercise

Pen Inc. has rented more warehouse space and is about to receive the invoice for the first month’s lease. In order to do this, you must create a new vendor and add an expense account for rent.

Unit 9:

Purpose of Unit

The purpose of Unit 9 is to test your systems ability to receive invoices from vendors and post payment to the vendors account.



Exercise 83: Create Vendor Master Record for Landlord

Purpose of Exercise

The purpose of this exercise is to create a new vendor. The Chief Financial Officer has requested you create a new vendor account for Tanager Leasing – the firm from which you are renting your new office and warehouse space.

Navigation

Menu Path

Accounting Financial accounting Accounts payable Master records Create

Trans Code

Vendor Leave blank Company code C_ _ _ Account group KRED Reference (one of your other vendors) Company code C_ _ _

(Enter)

Create Vendor: Address Name Tanager Leasing _ _ _ Search term _ _ _ City Vermillion Postal code 57069 Country US Region SD Language EN

Click on the More Fields button (located on the right side) of the Street Address section. Jurisdict. code SD0000000

(Enter three times) Create Vendor: Accounting information Accounting Accounting Information Rec. Account 300_ _ _

(Enter) Create Vendor: Payment transactions Accounting Payment data Payment terms 0001 Select Check Dbl. Inv.


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Exercise 84: Create Rent Expense Account

Purpose of Exercise

This exercise has you create and new expense account for rent in your chart of accounts using a previous account as a template for the new account.

Navigation

Menu Path


Individual Processing Centrally

Trans Code


Click on

Account number 781_ _ _ Company code C_ _ _

(Enter)

Change the description to Rent expense All other settings remain unchanged.

(Save)


Message



Exercise 85: Create Invoice Receipt for Rent Expense

Purpose of Exercise

The purpose of this exercise is to log the invoice that Tanager Leasing, Inc. has sent for the first month’s rent of $1,500.00 total. Please post the invoice using the accounts you have created in your Company code.

Navigation

Menu Path


Document entry Invoice

Trans Code

Enter the following information: Vendor (# for Tanager Leasing just created) Invoice Date Today Amount of Invoice $ 1,500 If your Company Code did not default in:

Select Edit Set Company Code and enter yours. G/L Account 780_ _ _ (rent expense) D/C Debit Document amount $ 1,500

(Enter)


Verify details of:

Account Description Amount Comments

100_ _ _ Tanager Leasing 1500-

780_ _ _ Rent Expense 1500

(Save)


Message

(Exit)

to exit

INVOICE # 123 Tanager Leasing, Inc.

CURRENT Month Rent

Total $1,500.00




Purpose of Exercise

The purpose of this exercise is to Display the Vendor account balance and line item. You can switch between the sessions (Alt +Tab) to view the document from both the debit and credit perspectives.

Menu Path


Trans Code


Company Code C_ _ _

Fiscal Year 2005

(Execute) Record the information in the ledger below. Double click on month balance to see line items.

Create another session by the button or (SystemCreate session) Navigation

Menu Path

Accounting Financial accounting Accounts payable Account Display balances

Trans Code

Enter your Tanager Leasing vendor account #______ Company code C_ _ _

Fiscal Year 2005

(Execute) Record the information in the ledger below. Double click on period balance to see document.

Verify details of:

Account Debit Credit Comments



Exercise 87: Post Payment to Landlord

Purpose of Exercise

This exercise will have you pay the invoice from Tanager Leasing which is due for payment now. You are requested to clear the invoice amount by posting an outgoing payment using the bank account of your chart of accounts.

Navigation

Menu Path



Trans Code

Enter the following information: Document date: Today Account: 100_ _ _ (Bank) Amount: 1500 Text: Invoice # 123 Open items selection: Account: (Vendor # for Tanager Leasing _ _ _) All other settings remain unchanged.

Select

Review the line item information. The ‘Not assigned’ value on the bottom should equal $0.00 (If necessary, double click on the line

item until the ‘Not assigned’ value on the bottom equals $0.00)

(Save)


Message




Purpose of Exercise

To Display the Vendor account balance and line item Now you can switch between the sessions (Alt +Tab) to view the document from both the debit and credit perspectives.

Navigation

Menu Path


Trans Code


Company Code C_ _ _

Fiscal Year 2005

Verify details of:

Document # Type Amount Comments

(Execute) Double click on month balance to see line items. Navigation

Menu Path

Accounting Financial accounting Accounts payable Account Display/Change line items

Trans Code

Enter the following information: Vendor (Vendor # for Tanager Leasing _ _ _) Company code C_ _ _ Select All items

Verify details of:

Document # Type Amount Comments

(Execute) Double click on individual document to see additional information.



Unit 10:

Purpose of Unit

The purpose of Unit 10 is to establish some of the rules that will control the material management (MM) transactions. Included in these rules is the configuration of automatic account assignment. Once these rules and other parameters are established you will test your system in the next unit.



Exercise 89: Set Default Values for Inventory Management Reservations

Purpose of Exercise

This exercise will enable the system to automatically create a storage location upon goods receipt. The movement allowed indicator must be turned on to allow goods movements for reservations. The Days movement allowed limits the goods movements to a specific number of days prior to the reservation date. The Retention period is the number of days after the reservation date the system will hold the reservation before setting the deletion indicator.

Navigation


Materials Management Inventory Management and Physical Inventory Plant Parameters

Trans Code



Enter your plant P_ _ _ Goods movements Select Create SLoc.automat. Select Del. Compl. Default Reservations Select Mvt.allowed Days mvt. allow 15 days Retention period 15 days

(Save)


Message



Exercise 90: Maintain Purchasing Tolerance Limits

Purpose of Exercise

The purpose of this exercise is for you to decide how much variation from the data in the purchase order will be allowed.

Navigation


Materials Management Purchasing Purchase Order Set tolerance limits for price variance

Trans Code


Click on the button. Select tolerance keys: PE Price variance: Purchasing Enter your company code C_ _ _ Select “Do not check” for all limits.

(Next Entry) Select tolerance keys: SE Max. cash disc. Ded. purchasing Enter your company code C_ _ _ Select “Do not check” for all limits.


Message



Exercise 91: Maintain Goods Receipt Tolerance Limits

Purpose of Exercise

The purpose of this exercise is for you to decide how much variation from the data in the purchase/production order will be allowed.

Navigation


Materials Management Inventory Management and Physical Inventory

Goods Receipt Set tolerance limits

Trans Code


Click on the button. Select key: B1 Order price Qty. variance (GR)/E-Msg Enter your company code: C_ _ _ Select “Do not check” for all limits.

(Next Entry) Select key: B2 Order price Qty. variance (GR)/W-Msg Enter your company code: C_ _ _ Lower limit

Percentage Select Check limit Tolerance limit 10 %

Upper limit Percentage Select Check limit Tolerance limit 0 %

(Next Entry) Select key: VP Moving average price variance Enter your company code: C_ _ _ Select “Do not check” for all limits.

(Save)


Message



Exercise 92: Maintain Invoice Receipt Tolerance Limits

Purpose of Exercise

The purpose of this exercise is for you to decide how much variation from the data in the purchase order will be allowed.

Navigation


Materials Management Logistics Invoice Verification Invoice Block Set tolerance limits

Trans Code



Select tolerance keys:

Description Tolerance Key

Amount for item without order reference AN

Amount for item with order reference AP

Form small differences automatically BD

Percentage OPUn Variance (IR before GR) BR

Percentage OPUn Variance (GR before IR) BW

Exceed amount: quantity variance DQ

Var. from condition value KW

Price variance PP

Price variance: estimated price PS

Date variance (value x days) ST

Use the (Next Entry) button to move to the next blank screen Enter your company code C_ _ _ for each of the entries. Select “Do not check” for all limits on each tolerance key.

(Save)


Message



Exercise 93: Set (review) Valuation Control

Purpose of Exercise

This exercise will have you activate the valuation grouping code, you can group together valuation areas allowing multiple plants to share the same rules. This makes the configuration of automatic postings much easier.

Navigation


Materials Management Valuation and Account Assignment

Account Determination Account Determination without Wizard Define valuation control

Trans Code

Enter the following information: The valuation grouping code default is set as active Verify that the valuation grouping code is active.

(Back)



Exercise 94: Assign Valuation Area Grouping

Purpose of Exercise

This exercise has you group together valuation areas and use the same rules for account determination. Within the chart of accounts, you assign the valuation grouping code to the valuation areas you want to assign to the same account.

Navigation



Account Determination Account Determination without Wizard Group together valuation areas

Trans Code

Enter the following information: Assign valuation grouping code to your valuation area Recommended valuation grouping code: G_ _ _

(Save)


Message



Exercise 95: Define (review) Valuation Classes

Purpose of Exercise

The purpose of this exercise is to review which valuation classes are assigned to each material type and account category reference.

Navigation



Account Determination Account Determination without Wizard Define valuation classes

Trans Code


Click on the button. Note the account category reference assigned to each of the material types used in this case study.

Verify details of:

Material Type

Valuation class Account Category Ref

Description Comments

HAWA 3100 0005 Trading Goods

HIBE 3030 0002 Operating Supplies

(Exit)

Click on the button. Note of which valuation classes are linked to the account category references you noted from above. Why do Operating Supplies have more than one valuation class?

(Back)



Exercise 96: Configure Automatic Postings for Goods Movement

Purpose of Exercise

This exercise will have you establish the system settings controlling automatic postings to G/L accounts for Inventory Management and Invoice Verification transactions.

Navigation



Account Determination Account Determination without Wizard Configure automatic postings

Trans Code

Follow the next few pages to create the automatic postings rules for the following functions:

Verify details of:

Field Name Key

Inventory Posting BSX

Materials Management Small Differences DIF

Offsetting Entry for Inventory Postings GBB

Cost (price) Difference PRD

GR/IR clearing account WRX

Click on the button. Inventory Posting Double click on Transaction Event Key BSX Select your Chart of accounts: C_ _ _ Select Valuation Modif. Select Valuation Class

(Save)

Transaction Event Key BSX

Enter the following automatic account assignments (use F4 to lookup the account number):

Valuation +-Modifier

Valuation Class Enter Account Number

Account Name

G_ _ _ 3100 Trading Goods Inventory Account

G_ _ _ 3030 Operating Supplies Inventory

(Save) (Back)



Offsetting Entry for Inventory Posting Double click on Transaction Event Key GBB Note: See the spreadsheet on the next page for additional information on Account Modifiers.

Select General Modification Select Valuation Modif. Select Valuation Class

(Save)

Transaction Event Key GBB

Enter the following automatic account assignments(use F4 to lookup the account number):

Valuation Modifier

General Modification

Valuation Class

Enter Account Number

Account Name

G_ _ _ (Blank) 3030 Supplies Expense Account

G_ _ _ (Blank) 3100 Trading Goods Expense Acct

G_ _ _ VAX 3100 Cost of Goods Sold Account

G_ _ _ VBR 3030 Supplies Expense Account

G_ _ _ VBR 3100 Trading Goods Expense Acct

(Save) (Back)

Cost (price) difference Double click on Transaction Event Key PRD Select Valuation Modif. Select Valuation Class

(Save)

Transaction Event Key PRD

Enter the following automatic account assignments (use F4 to lookup the account number):

Valuation Modifier


Account Name

G_ _ _ 3030 Purchasing Price Difference Acct

G_ _ _ 3100 Purchasing Price Difference Acct

(Save) (Back)



Materials Management Small Differences Double click on Transaction Event Key DIF

(Save)

Verify details of(use F4 to lookup the account number):

Enter Account Number

Account Name

Purchasing Price Difference Account

(Save) (Back)

Goods receipt / inv. receipt clearing acct Double click on Transaction Event Key WRX Select Valuation Modif. Select Valuation Class

(Save)

Transaction Event Key WRX

Verify details of (use F4 to lookup the account number):

Valuation Modifier


Account Name

G_ _ _ 3030 GR/IR Account

G_ _ _ 3100 GR/IR Account

(Save) (Back)



Transaction Event Key: GBB – Inventory Posting Offsetting Entries

General Account Modifier

Description of Usage of Account Modifier Key

Material Movement Type

Goods Receipt From Purchase Order with Account Assignment – post to consumption (exp.>rev.) – i.e., non-inventory purchases

101>102 GR from Purchase Order>Reverse

AUF Goods Receipt From Production Order – post to production settlement

101>102 GR from Production Order>Reverse 122 RE return to order

BSA Goods Receipt Into Initial Stock – only used once for posting inventory off-set for initial stock data load

561>562 GR to Initial Stock Unrestricted>Reverse 563>564 GR to Initial Stock Quality Insp>Reverse 565>566 GR to Initial Stock Blocked>Reverse

INV MM Physical Inventory Posting – MM goods receipt for increase count in stock, goods issue for decrease count in stock

701>702 GR to Physical In. Unrestricted>GI from 703>704 GR to Physical In. Quality I>GI from 707>708 GR to Physical In. Blocked>GI from

WMS Physical Inventory Posting – WMS goods issue to difference (i.e., loss) for decrease count in stock, goods receipt from difference for increase count in stock

711>712 GI to Inventory diff.>GR from diff. 713>714 GI to Inventory diff. QI>GR from diff. 717>718 GI to Inventory diff. Blocked>GR from

VAX Goods Issue To Sales - post to Cost of Goods Sold (COGS)

231>232 GI to Sales Order (MM)>Reverse MM 531>� GD, goods issue to delivery 623>624 GI cust. Returnable packaging>Reverse 633>634 GI customer consignment>Reverse

VAY Goods Issue To Sales for Consumption (e.g., goods issue to free sales samples)

531>� GD, goods issue to delivery 623>624 GI cust. Returnable packaging>Reverse 633>634 GI customer consignment>Reverse 641>642 TR to Stock in Transit Order>Reverse

VBO Goods Issue To Subcontracting Stock 543>544 GI to Subcontracting Stock>Reverse

VBR Goods Issue to Consumption - post to material consumption (i.e., expense>revenue) (e.g., goods issue to job or production order)

201>202 GI to Cost Center>Reverse 221>222 GI to Project>Reverse 251>252 GI to Sales>Reverse 261>262 GI to Order>Reverse 291>292 GI to All Acct. Assignments>Reverse 401>402 TP Own from Sales Order>Reverse

VNG Goods Issue to Scrap – post to scrapping material consumption (i.e., expense>revenue)

551>552 GI to Scrap Unrestricted>Reverse 553>554 GI to Scrap Quality Insp.>Reverse 555>556 GI to Scrap Blocked Stock>Reverse

VQP Goods Issue to Sampling – post to sampling material consumption (i.e., expense>revenue)

331>332 GI to Sampling Quality Insp.>Reverse 333>334 GI to Sampling Unrestricted>Reverse

ZOB Transfer Returns – Own (unrestricted) – post valuated returned stock from customer

453>454 TP Returns to Own>Reverse

Goods Receipt w>o Purchase Order – post expense>revenue account as offset to inventory received without purchase order

501>502 GR w>o P.O. to Unrestricted>Reverse



Exercise 97: Configure Automatic Postings for Taxes

Purpose of Exercise

This exercise will have you establish the system settings controlling automatic postings to G/L accounts for taxes.

Navigation


Financial Accounting Financial Accounting Global Settings

Tax on Sales/Purchases Posting Define Tax Accounts

Trans Code

Instructions & Details:

Select Sales Tax 1 MW1

(Choose)

(Save)

Account 320_ _ _

(Save)

(Back)

Select Sales Tax 1 VS1

(Choose)

(Save)

Account 321_ _ _


Message



Exercise 98: Set Parameters for Invoice Verification

Purpose of Exercise

The objective of this exercise is to link the company code to the valuation elements within materials

management. The Price Carry Over indicates whether price changes in the previous period or previous year

are to affect the prices in the current period. If you do not select this field, the price changes in the previous period or previous year have no effect on the prices in the current period.

Navigation


Materials Management Valuation and Account Assignment Configure Price Change in Previous Period/Previous Year

Trans Code

Select your Company code C_ _ _

Check Price Carry Over

(Save)


Message



Exercise 99: Create Default Values for Invoice Verification

Purpose of Exercise

The purpose of this exercise is for you to maintain the default values for the tax codes used in invoice verification.

Navigation


Materials Management Logistics Invoice Verification Incoming Invoice Maintain Default Values for Tax Codes

Trans Code




Default for domestic:

Enter the input tax code XI

Default value unplanned delivery costs:

Jurisdict. code: SD0000000

(Save)


Message



Exercise 100: Maintain Default Values for Posting Keys

Purpose of Exercise

The purpose of this exercise is to update the posting keys used in the invoice verification process. Table T169V is an example of direct table maintenance of settings that can be made individually in several different places.

Navigation

Menu Path

System Services Table Maintenance Extended Table Maintenance

Trans Code

Table: T169V

Enter the following posting keys:

CoCd Credit Debit Credit Debit Credit Debit Credit Debit

C_ _ _ 31 21 50 40 99 89 75 70

(Save)


Message



Unit 11:

Purpose of Unit

The purpose of Unit 11 is to test the integration of your Material Management and Financial Accounting systems. With both configured, it is time to create purchase orders for trading goods and operating supplies, receive the invoices and post payment to the vendors for goods provided to your company.



Exercise 101: Create Purchase Order for Slick Pens

Purpose of Exercise

The purpose of this exercise is to create a Purchase Order from a know supplier (Slick Pens). This is the first order and you need to evaluate their pens and timeliness of delivery.

Navigation

Menu Path

Logistics Materials management Purchasing Purchase order

Create Vendor/Supplying Plant Known

Trans Code

Enter the following information: Vendor (# for SLICK PENS)

Verify details of:

Material Quantity Delivery Date Net Price Currency

BPEN_ _ _ 500 (Future date) .65 USD

CPEN _ _ _ 250 (Future date) 1.50 USD

BOX _ _ _ 1000 (Future date) 0.29 USD

(HEADER) Conditions tab

Record the total value of the Purchase order $__________(990)

(Save)

(Back)

(Save) Save anyway past the message indicating that no output device (ie. Printer, FAX) was found to

communicate this PO to the vendor.


Message



Exercise 102: Create Purchase Order for Premier Pens

Purpose of Exercise

This exercise will have you create a Purchase Order from a know supplier (Premier Pens). This is the first order and you need to evaluate their pens and timeliness of delivery.

Navigation

Menu Path



Trans Code

Enter the following information: Vendor (# for PREMIER PENS)

Verify details of:


CPEN_ _ _ 250 (Future date) 1.60 USD

PPEN _ _ _ 10 (Future date) 3.00 USD

(Header) Conditions tab

Record the total value of the Purchase order $__________(430)

(Save)

(Back)

(Save)

Save anyway past the message indicating that no output device (ie. Printer, FAX) was found to



Message



Exercise 103: Create Purchase Order for Promotions Ltd.

Purpose of Exercise

The purpose of this exercise is to create a Purchase Order from a know supplier (Promotions Ltd.). This is the first order and you need to evaluate their pens and timeliness of delivery.

Navigation

Menu Path



Trans Code

Enter the following information: Vendor (# for Promotions Ltd.)

Verify details of:


BPEN_ _ _ 500 (Future date) .50 USD

PPEN _ _ _ 5 (Future date) 3.50 USD

(Header) Conditions tab

Record the total value of the Purchase order $__________(267.50)

(Save)

(Back)

(Save)

Save anyway past the message indicating that no output device (ie. Printer, FAX) was found to



Message



Exercise 104: Create a Goods Receipts for the Purchase Orders

Purpose of Exercise

The purpose of this exercise is to receive the stock items into inventory that were ordered from the three vendors.

Navigation

Menu Path


Goods movement Goods receipt For purchase order GR for Purchase Order (MIGO)

Trans Code


Settings Default values Select Propose the OK function Select Propose all items.

(Adopt)

(Enter)

Enter the PO number 4500000???( next to the Purchase order field)

(Execute) Ensure each line item OK is checked Make sure you have entered your storage location 10

Select or (Save) Receive the goods for all three PO’s


Purchase order Message

Instructor note: Check T169P (OMRL) & T169V (SM30)



Exercise 105: Create an Invoice Receipts from Vendors

Purpose of Exercise

The purpose of this exercise is to record the information from the invoice sent to you by the vendor. The

following vendor invoices for the stock items ordered should be entered.

Navigation

Menu Path



Trans Code

Enter the following information: Invoice Date: (Enter today's Date) Check your Company Code: C_ _ _ PO number: (Enter your purchase order number)

(Enter)

INVOICE #567 (Today’s date) Slick Pens ITEMS: QUANTITY PER PRICE:

BPEN _ _ _ 500 $0.65 $325.00

CPEN _ _ _ 250 $1.50 $375.00

BOX _ _ _ 1,000 $0.29 $290.00

TOTAL $990.00

Thank you for your order

INVOICE #3245 (Today’s date) Premier Pens ITEMS: QUANTITY PER PRICE:

CPEN_ _ _ 250 $1.60 $400.00

PPEN _ _ _ 10 $3.00 $ 30.00

__________

TOTAL $430.00


INVOICE #7890 (Today’s date) Promotions Ltd ITEMS: QUANTITY PER PRICE:

BPEN_ _ _ 500 $0.50 $250.00

PPEN _ _ _ 5 $3.50 $ 17.50

__________

TOTAL $267.50




Enter amount: $ 990.00 (or whatever the amount from the physical

invoice above)

Tax code: XI

(Enter)


Verify details of:

GL Account

Description Amount Comments

Verify details of:

GL Account


Verify details of:

GL Account


(Post)


Purchase order Vendor Invoice # Message

(Back)



Exercise 106: Post Payments to Vendors

Purpose of Exercise

The purpose of this exercise it to make payment to the vendors for the goods received. You will post a

payment to each of the three vendors from which you have purchase trading goods. Since the invoices are due for payment now. You are requested to clear the invoices by posting outgoing payments to the vendors using the bank account (100_ _ _) of your chart of accounts.

Navigation

Menu Path



Trans Code

Enter the following information: Document date: Today Account: 100_ _ _ (Bank) Amount: Enter the amount you are going to pay Text: Invoice # 567 Open items selection: Account: (# for Slick Pens_ _ _) All other settings remain unchanged.

Select

Review the balance.

(Save)


Purchase order Vendor Invoice # Message

Select

Repeat this process for the other two vendors



Display vendor line items Navigation

Menu Path


Trans Code

Enter the following information: Vendor (Enter the vendor number range from the lowest to the highest) Company code C_ _ _ Select All items

(Execute) Review for Open items



Unit 12:

Purpose of Unit

The purpose of Unit 12 is to have you run Material Requirements Planning to generate a purchase requisition that you will convert to a purchase order. Following conversion of the requisition you will change the quantity and complete the purchasing (procurement) cycle.



Exercise 107: Create Purchase Outline Agreement (Contract) for Stock Items

Purpose of Exercise

The purpose of this exercise is to create a contract for the premium pen from Premier Pens for 100 pens in the next three months.

Navigation

Menu Path

Logistics Materials management Purchasing Outline Agreement

Contract Create

Trans Code

Enter the following information: Vendor (# for Premier Pens)

Agreement type Quantity

(Enter)

Validity end (3 months from today)

(Overview)

Material PPEN_ _ _ Target Quantity 100 Net Price $ 3.00 Storage location 10


Message

No message record could be found for output of message.

to accept the message.


Message

(Back) Note: Check the material type attributes if account assignment problems occur.




Purpose of Exercise

The purpose of this exercise is to allow the system to plan the availability and requirements for the premium pen.

Navigation

Menu Path

Logistics Materials Management

Materials Requirements Planning (MRP) MRP Planning Single-Item, Single-Level Planning

Trans Code

Enter the following information: Enter material number: PPEN_ _ _ Enter plant: P_ _ _ Processing key: NETCH Create pur. req.: 2 Deliv. schedule: 3 Create MRP list: 1 Planning mode: 1 Scheduling: 1 Select Display results before they are saved

(Enter)

A warning message appears - please check input parameters


Review the MRP list

(Save)


Message



Exercise 109: Convert Proposed Purchase Requisition to Purchase Order

Purpose of Exercise

In this exercise you will accept the system generated replenishment proposal for PPEN_ _ _. After you have adopted the system proposal you will increase the quantity to 100 for PPEN_ _ _.

Navigation

Menu Path


Materials Requirements Planning (MRP) MRP Evaluations Stock/Requirements List

Trans Code

Enter the following information: Enter material number: PPEN_ _ _ Enter plant: P_ _ _

(Enter)

Double click the MRP element PurRqs

(Change Element)

Delivery Date Change to Today’s Date

Storage Location 10

Source of Supply

Select your line with your contract number

Quantity 100

(Save) Double click the MRP element PurRqs

to convert the MRP generated purchase requisition to a PO.

Vendor (# for Premier Pens)

(Enter)

In the Document Overview window on left side of screen Click once on Open Requisitions

(Adopt)

(Item overview)

(Header) Conditions Tab



Record the value of the Purchase Order Gross Price $__________________

(Save)


Message



Exercise 110: Review Outline Agreements

Purpose of Exercise

Review the outline agreement you assigned to the purchase order.

Navigation

Menu Path

Logistics Materials management Purchasing Outline Agreements

List Displays By Agreement Number

Trans Code

Enter the following information: Purchase Doc Leave Blank Purch Org P _ _ _

(Execute) Examine your open target quantity


Message



Exercise 111: Create a Goods Receipt

Purpose of Exercise

The purpose of this exercise is to receive the pens into inventory.

Navigation

Menu Path


Goods movement Goods receipt For purchase order GR for Purchase Order (MIGO)

Trans Code

Enter the following information: Enter the PO number 4500000???( next to the Purchase order field) It should turn red on the left

column when selected

(Execute) Ensure each line item OK is checked Make sure you have entered your storage location

Select or (Save)


Message



Exercise 112: Create an Invoice Receipt from Vendor

Purpose of Exercise

The purpose of this exercise is to record the invoice sent by the vendor for the PO for the pens ordered.

Navigation

Menu Path



Trans Code

Enter the following information: Document Date: (Enter today's Date) Check your Company Code: C_ _ _ Enter Currency: USD PO number: (Enter your purchase order number)

(Enter)

Enter amount: $ 300 (from the physical invoice)

Tax code: XI

(Enter)


(Post)


Message

Premier Pens, Inc. INVOICE #203-45879

ITEMS: QUANTITY PER PRICE:

PPEN _ _ _ 100 $ 3.00 $ 300.00

__________

TOTAL $ 300.00

We appreciate your business




Purpose of Exercise

This exercise has you post payment to the vendor for the pens. Since the invoice for Premier Pens is due for payment. You are requested to clear the invoice amount by posting an outgoing payment using the bank account (100_ _ _).

Navigation

Menu Path



Trans Code

Enter the following information: Document date: Today Account: 100_ _ _ (Bank) Amount: $ 300 Text: Invoice # 203-45879 Open items selection: Account: (for Premier Pens _ _ _) All other settings remain unchanged.

Select

Review the balance.

(Save)


Message

Again display vendor line items Navigation

Menu Path


Trans Code

Enter the following information: Vendor Premier Pens _ _ _ account number Company code C_ _ _ Select Cleared items

(Execute) Review for Open items



Unit 13:

Purpose of Unit

The purpose of Unit 13 is to create the organizational structure necessary to carry out the customer order management functions of your company.



Exercise 114: Create Sales Organization

Purpose of Exercise

This exercise will have you create the Sales Organization. This is the highest level organizational structure in Sales and Distribution. Your pen company will have one Sales Organization. The sales organization is the unit or structure responsible for the terms and conditions for the sale of products or services.

Navigation


Enterprise structure Definition Sales and Distribution Define, Copy, Delete, Check Sales Organization

Trans Code

Double click on: Define sales organization.

Select Enter Sales Organization: S_ _ _ (use your team number) Enter Description Pen Inc _ _ _ Address text name ADRS_SENDER Letter header text ADRS_HEADER Footer lines text ADRS_FOOTER Greeting text name ADRS_SIGNATURE Sales org.calendar US Rebate proc.active Checked

Select the address button Postal Code 57069 City Vermillion Country US Region SD

Click on the More Fields button (located on the right side) of the Street Address section. Jurisdict. code SD0000000 Language English

(Enter)

(Save)

(Enter) …to verify the address information. (Alternatively) Select S999

(Copy As) Sales Organization S_ _ _

(Enter)


Message



Exercise 115: Assign Sales Organization to Company Code

Purpose of Exercise

This exercise will tie your Sales Organization to Finance Accounting (FI) by assigning it to your Company

Code.

Navigation


Enterprise structure Assignment Sales and Distribution Assign Sales Organization to Company Code

Trans Code

Enter the following information: Select your company code C_ _ _

A window appears listing the unassigned Sales Orgs.

Check the box next to your Sales Org S_ _ _

(Enter)

Scroll up to review the new assignment

(Save)


Message



Exercise 116: Define Distribution Channels

Purpose of Exercise

This exercise will have you review the two distribution channels you will be using. Since distribution channels are created at the client level, once they are create everyone has access to them for use in their own organizational structure. Distribution channels are used to define the way in which products or services reach your customer.

Navigation


Enterprise structure Definition Sales and distribution Define, Copy, Delete, Check Distribution Channel

Trans Code

*The instructor, as a demonstration will complete this task. All students will use these Distribution Channels throughout the remainder of the course. Select: Define distribution channel

Select Create distribution channels: RE Retail WH Wholesale

(Save)

Students review distribution channels: RE Retail WH Wholesale

(Enter)



Exercise 117: Assign Distribution Channels to Sales Organization

Purpose of Exercise

This exercise has you assign the different ways in which your products reach your customer to your Sales

Organization.

Navigation


Enterprise structure Assignment Sales and distribution Assign distribution channel to sales organization

Trans Code

Enter the following information: Select your Sales Organization S_ _ _

A window appears listing all the available distribution channels

Select the distribution channels RE and WH

(Enter)


(Save)


Message



Exercise 118: Define Division

Purpose of Exercise

This exercise will have you review the division you will be using. Since divisions are created at the client level, once they are create everyone has access to them for use in their own organizational structure. Divisions are a way of grouping materials, products, or services. A product can exist in only one division. It is a way in which you could further divide you distribution channels if you desired to do so.

Navigation


Enterprise structure Definition Logistics – general Define, Copy, Delete, Check Division

Trans Code

*The instructor will complete this task as a demonstration. All students will use these same Divisions throughout the remainder of the course. The instructor will select: Define Division Change Division 01 Name from “Product Division 01” to: General Products

(Save)

Students review divisions 01 (General Products)

(Enter)



Exercise 119: Assign Division to Sales Organization

Purpose of Exercise

This exercise will have you tie your Divisions, or groupings of materials, to your Sales Organization.

Navigation


Enterprise structure Assignment Sales and distribution Assign division to sales organization

Trans Code

Enter the following information: Select your Sales Organization S_ _ _

A window appears listing all the available divisions

Select the division 01 (General Products)

(Enter)


(Save)


Message



Exercise 120: Set up Sales Areas

Purpose of Exercise

This exercise will have you create Sales Areas. Sales Areas are made up of a Sales Organization, a

Distribution Channel and a Division. Sales Areas are crucial in pricing.

Navigation


Enterprise structure Assignment Sales and distribution Set up sales area

Trans Code

Assign all the Distribution channels and Divisions to the Sales Organization as follows: Double-click on your Sales Organization S_ _ _

A pop-up window appears with all available Distribution Channels

Select the distribution channels RE and WH

(Enter) Double-click on the first Distribution Channel under your Sales Org. A pop-up window appears with the available Divisions.

Select division 01 (General Products)

(Enter) (Repeat for each distribution channel.)

Review the new Sales Area assignment to verify both Distribution Channels have the Division

assigned

(Save)


Message



Exercise 121: Define Loading Groups

Purpose of Exercise

The purpose of this exercise is to have you review the loading groups that have been established. Loading

Groups are created at the client level and once created are available for all to use. Loading groups are a way of grouping of materials that share the same loading requirements. They are also used in determining the shipping point in a plant.

Navigation


Logistics Execution Shipping Basic Shipping Functions

Shipping Point and Goods Receiving Point Determination Define loading groups

Trans Code

*The instructor, as a demonstration will complete this task. These loading groups will be available to all users on this client.

Select LGrp / Description HAND, Load by Hand LGrp / Description CART, Handcart

(Enter)

(Save)

Student review:

LGrp HAND LGrp CART

(Back)



Exercise 122: Create Shipping Point

Purpose of Exercise

This exercise has you create a shipping point within your plant. A shipping point is a physical location inside your plant, from which you will ship items. Based on different loading and/or shipping requirements, you can create one or more shipping points to meet your business requirements.

Navigation


Enterprise structure Definition Logistics Execution Define, Copy, Delete, Check Shipping Point

Trans Code

Double click on “Define shipping point”

Select


Shipping point: S_ _ _ (Description of your Shipping point) Factory calendar: US Leave all other fields blank

(Address)


Postal code: 57069 City: Vermillion Country key: US Region SD Language: English

Click on the More Fields button (located on the right side) of the Street Address section.

Jurisdict. code SD0000000

(Enter)

(Save)

(Enter) …to verify the address information.


Message



Exercise 123: Assign Plant to Sales Organization and Distribution Channel

Purpose of Exercise

This exercise will enable the integration between the Material Management (MM) and the Sales and

Distribution (SD) modules. You will need to assign your plant to all combinations of a Sales Organization and

a Distribution Channel.

Navigation


Enterprise structure Assignment Sales and distribution Assign sales organization - distribution channel – plant

Trans Code

Assign the Plant to each of the Sales Org. / Distribution channel combinations as follows:

Double-click one of your Sales organization /distribution channel combinations

From the pop-up window, select your plant P_ _ _

(Enter)

Repeat for all your Sales organization / Distribution channel combinations

Scroll up to review the assignments

Verify that each combination has your plant assigned

(Save)


Message



Exercise 124: Assign Shipping Point to Plant

Purpose of Exercise

The purpose of this exercise is to assign your shipping point to your plant. A shipping point can only exist in

one plant. However, a plant can have many shipping points. The number of shipping points will be dependent

on your business requirements. Remember that a shipping point is a physical location within a plant from

which items are shipped.

Navigation


Enterprise structure Assignment Logistics Execution Assign Shipping point to plant

Trans Code


Select your plant by double-clicking P_ _ _

From the pop-up window, select the shipping point to be assigned to your plant

(Enter)

(Save)


Message



Unit 14:

Purpose of Unit

The purpose of Unit 14 is to create additional master data needed for conducting the customer order management cycle. This will include creating the additional views needed for the material master, creating additional General Ledger accounts, creating customers and assigning a pricing procedure.



Exercise 125: Create Sales Views for Trading Goods

Purpose of Exercise

This exercise will have you create (extend) the trading good materials created in earlier material management

exercises. These new views for the material masters must now be created (extended) to include the sales

views in order to make the materials available for sale. Additionally, materials must have sales views created (extended) for both distribution channels where they will be sold; RE and WH.

Navigation

Menu Path

Logistics Sales and distribution Master Data Products Material

Trading goods Create

Trans Code


Defaults Organization levels… Copy from…

Company code: C_ _ _ C_ _ _ Plant: P_ _ _ P_ _ _

Sales org: S_ _ _ S_ _ _ Distribution channel:* RE RE Repeat this process for Distribution channel: WH (*Create the above materials for distribution channel Direct then change the defaults and continue this process to create each material for distribution channel Wholesale.)

(Enter)

Defaults Views…

Select the views: Sales: Sales Org. Data 1 Sales: Sales Org. Data 2 Sales: General/Plant Data

(Enter) Material (Repeat for each material) BPEN_ _ _ Details on next page… CPEN_ _ _

PPEN_ _ _ BOX_ _ _

Use the following information to create each of the materials

(Enter) Sales: Sales org. 1 View General data Division 01 (General Products) Delivering Plant P__ _



Tax Data Tax Jurisdiction Code UTXJ 0 (Exempt) County Sales Tax UTX2 0 (Exempt) City Sales Tax UTX3 0 (Exempt)

(Enter) Sales: Sales org. 2 View Grouping terms Mat. Statistics Group 1 (“A” materials)

(Enter) Sales: General/plant View Shipping data (time in days) Trans. grp.: 0001 Pallets (for route determination) Loading Grp.: CART Handcart (for shipping point determination)

(Save)* *Remember to change the defaults from RE and create the WH views for all the materials Hint: To expedite the Sales view creation process use the “copy” method by entering a material (that has already been extended) in the “Copy from…” field. Then continue as instructed, noticing that the initial materials data defaults into the new materials fields.


Record the system messages:

Material Message

BPEN_ _ _

CPEN_ _ _

PPEN_ _ _

Box_ _ _



Exercise 126: Create Sales Revenue Account

Purpose of Exercise

This exercise will have you create the two general ledger accounts you will need to record revenues and discounts from revenues.

Navigation

Menu Path



Trans Code


(Create) Type/descripton TAB Control in chart of accounts Account Group PROFIT & LOSS ACCOUNT Check P&L STATEMENT ACCOUNT Description Short text* Sales Revenue G/L acct long text Sales Revenue Control Data TAB Account control in company code Currency USD Posting without tax allowed Selected Account management in company code Check Line item display Sort key: 001 Create/bank/interest TAB Control of document creation in company code Field status group: ZREV Check “Post automatically only”

(Save)


Message



Exercise 127: Create Sales Revenue Deductions Account

Purpose of Exercise

To process billing we will need Profit & Loss Statement accounts for Sales Revenue and Sales Discounts

Navigation

Menu Path



Trans Code


(Create) Type/descripton TAB Control in chart of accounts Account Group PROFIT & LOSS ACCOUNT Check P&L STATEMENT ACCOUNT Description Short text* Revenue Deductions G/L acct long text Revenue Deductions Control Data TAB Account control in company code Currency USD Posting without tax allowed Selected Account management in company code Check Line item display Sort key: 001 Create/bank/interest TAB Control of document creation in company code Field status group: ZREV Check “Post automatically only”

(Save)


Message



Exercise 128: Review Sold-to, Ship-to, Payer & Bill-to Account Groups

Purpose of Exercise

This exercise is to have you review the different account groups that you will use to create your customers. Account groups control the data required to create customers (business partners) This is a review only exercise (Do not change or save).

Navigation


Financial accounting Accounts Receivable/Payable

Customer Accounts Master Data

Preparations for Creating Customer Master Data Define Account Groups with Screen Layout (Customers)

Trans Code

(Change-->Display) Select 0001 - Sold-to Parties

(Details)

Select General Data

Select

Review the required fields by double clicking on the various groups

(Back) Select Company code data

Select

Review the required fields of the various groups

(Back) Select Sales data

Select


(Back) Twice Select 0002 – Goods Recipient (Ship-to)

(Details)

Select General Data

Select


(Back)



Exercise 129: Create Customer

Purpose of Exercise

The purpose of this exercise is to have you create customers. You have already created business partners (Vendors) in both Financial Accounting (FI) and Material Management (MM). Since you are in the Sales and Distribution (SD) module now, you will create general, company code (FI) and sales and distribution (SD) views for your customers. When you created vendors you could create them centrally – this created all three views from a single point. The same functionality is available for customers. In Sales and Distribution (SD) it is called “Create Complete” indicating that you want to create the General Data, Company Code (FI) and Sales and Distribution views at the same time. In this exercise you will create five customers. Three of these will be in your retail distribution channel and two will exist in your wholesale distribution channel.

Navigation

Menu Path



Trans Code

Enter the following information: Account group Sold-to party Customer: (Leave blank) Company code: C_ _ _ Sales organization: S_ _ _ Distribution channel: as listed below for each customer Division: 01

(Enter) You will create the following customers:

The Rushmore Group, LLC – Vermillion, SD 57069 Dist.Ch: RE

SAP, America – Newtown Square, PA 19073 Dist.Ch: RE

Promotional Products, Inc. – Sacramento, CA 95814 Dist.Ch: WH

Pleasure Boats Buying Group – Miami, FL 33010 Dist.Ch: WH

Tanagers Leasing – Vermillion, SD 57069 Dist.Ch: RE (Customer and Vendor)

Address TAB: Name Name: Customer’s name (see above list) Search term Search Term: _ _ _ Address Postal Code: Customer’s zip code City: Customer’s city Country: US Region: Customer's State Transportation zone Enter appropriate Transportation zone (used for route determination)

Select (More fields) button located on the right side of the screen in the address area. Jurisdict. code (State code + 7 zeros)



Communication Language: English Control Data tab (only when creating for Tanager Leasing): Vendor Enter the vendor number for Tanager Leasing – remember that Tanager

Leasing is not only a customer but also a vendor


Account Management TAB: Rec. Account: Enter your A/R reconciliation account number (110_ _ _) Sort key: 001 (posting date)

Payment transactions TAB: Terms of payment: 0001 (Payable immediately, Due net)

Select

Sales TAB: Sales order Currency: USD Pricing/statistics Cust. Pric. Proc.: 1 (standard) Cust. Stats. Grp: 1 “A” material. (This field helps determine which data are updated in the

Logistics Information System) Shipping TAB: Shipping Delivery priority: 02 (normal item) Order Combination: Selected (default) Shipping Conditions: 01 (standard) Delivering Plant: P_ _ _ Partial deliveries Max.part.deliveries: 3 (9 is the default)

Billing Document TAB: Delivery and payment terms Incoterms: FOB, Origin Shipping Dock (note the both are necessary) Payment terms: 0001 Accounting Acct assgmt group: 01 (Domestic Revenues) Accounting Tax Classification: 0 (for all 3 tax categories)

(Save) Repeat the process for each of the new customers and record the customer numbers of the new

customers.




Customer Customer Number

The Rushmore Group, LLC

SAP, America

Promotional Products, Inc.

Pleasure Boats Buying Group

Tanagers Leasing

Instructor Note: insure these steps are done before customers are created. IMG> Financial Accounting>Maintain credit control area Create C_ _._ IMG> Financial Accounting> AR&AP> Credit Management>Credit control account>Assign permitted credit control areas to company code C_ _ _ = C_ _ _



Exercise 130: Create Ship-to party

Purpose of Exercise

In this exercise you will create an alternative ship-to location or goods recipient. SAP, America has an organization to which they wish to have you ship directly. This new ship-to or goods recipient party is SAP, America – UAP (University Alliance Program). In order to do this you will create a specific ship-to customer for this separate address.

Navigation

Menu Path



Trans Code

Enter the following information Account group Goods Recipient Customer: Leave blank Company Code C_ _ _ Sales organization: S_ _ _ Distribution channel: RE Division: 01

(Enter) Address TAB: Name Name: SAP, America – UAP Search term Search Term: _ _ _ Customer Address Postal Code: 19073 City: Newtown Square Country: US Region: PA Transportation zone 000000001

Select (More fields) button located on the right side of the screen in the address area. Jurisdict. code PA0000000 Communication Language: English


Account Management TAB: Rec. Account: Enter your A/R reconciliation account number (110_ _ _) Sort key: 001 (posting date)

Payment transactions TAB: Terms of payment: 0001 (Payable immediately, Due net)



Select

Shipping TAB: Shipping Delivery priority: 02 (normal item) Order Combination: Selected (default) Shipping Conditions: 01 (standard) Delivering Plant: P_ _ _ Partial deliveries Max.part.deliveries: 3 (9 is the default)

Billing Document TAB: Accounting Tax Classification: 0 (for all 3 tax categories)

(Save)


Customer Customer Number

SAP, America - UAP



Exercise 131: Assign Ship-to party to Customer

Purpose of Exercise

In this exercise you will assign the newly created good recipient to the sold-to party created in an earlier exercise. Please note that the purpose of this exercise is to end up with an additional ship-to party – not to replace the old ship-to party with a new one. You will complete this by changing the original SAP, America customer by adding SAP, America – UAP customer as an additional ship-to party on the Partner Functions Tab of the sold-to party.

Navigation

Menu Path


Customer Change Complete

Trans Code

Enter the following information: Customer: Customer # for SAP, America Company Code: C_ _ _ Sales Organization: S_ _ _ Distribution channel: RE Division: 01

(Enter)

Select

Partner functions TAB: Partner function (add new line) SH for Ship-to party Number Customer # for SAP, America - UAP

(Enter)

“Ship to Party” and the name will appear.

(Save)


Message



Unit 15:

Purpose of Unit

The purpose of Unit 15 is to define prices for materials, specific customer prices, and discounts. In this unit you will also establish credit limits for your customers and define those material stocks that will be considered when you are conducting an availability check for a sales order.



Exercise 132: Create Material Prices

Purpose of Exercise

In this exercise you will create material prices that any customer would pay. In determining price this would be the last price that would be used to determine pricing for an item. Prices are defined by Sales Organization and Distribution Channel.

Navigation

Menu Path

Logistics Sales and distribution Master data Conditions Create

Prices Material price

Trans Code

Enter the following information to set up retail prices:

Select Cnty SOrg. DChl Material ReSt Sales Organization: S_ _ _ Distribution channel: RE Enter the following materials and prices:

Pricing information:

Condition Material Amount

PR00 BPEN_ _ _ $ 1.09

PR00 CPEN_ _ _ $ 2.29

PR00 PPEN_ _ _ $ 9.95

PR00 BOX_ _ _ $ 0.49

(Enter) The system will automatically enter the material descriptions and units of measure


Message

Enter the following information to set up wholesale prices:

Double click on

Select Cnty SOrg. DChl Material ReSt Sales Organization: S _ _ _ Distribution channel: WH Enter the following materials and prices:



Pricing information:

Condition Material Amount

PR00 BPEN_ _ _ $ 0.89

PR00 CPEN_ _ _ $ 1.99

PR00 PPEN_ _ _ $ 7.50

PR00 BOX_ _ _ $ 0.49


(Save)


Message



Exercise 133: Create Customer Specific Material Price

Purpose of Exercise

In this exercise you will create a special price that a specific customer receives for a specified validity period. This allows you to create special customer/material pricing.

Navigation

Menu Path


Prices Individual Prices

Trans Code


Select CnTy SOrg. DChl Customer Material ReSt Sales Organization: S_ _ _ Distribution channel: RE Customer: SAP, America Enter the following materials and prices:

Verify details of:

Condition Material Amount Valid on Valid to

PR00 CPEN_ _ _ $ 2.09 Today’s Date 3 months from today

PR00 PPEN_ _ _ $ 8.50 Today’s Date 3 months from today


(Save)


Message



Exercise 134: Create Customer Discount

Purpose of Exercise

The purpose of this exercise is to show how a customer specific discount is created. This also serves to introduce you to the concept of a pricing scale. This condition type is currently set for Item condition (line item), but could be changed to Header condition in configuration. If it is set to a Header condition, the discount would apply to the order as a whole rather than to the individual line items in the order.

Navigation

Menu Path


Discounts/surcharges By Customer

Trans Code


Select CnTy SOrg. DChl Customer ReSt Sales Organization: S_ _ _ Distribution channel: WH Condition K007 Customer: Promotional Products, Inc.

(Enter) Select line

Click on the scales button to give the customer a discount of 5% for order values between $1,000 and $1,900.00 and a discount of 8% for order values between $2,001 and $2,999.99 and a discount of 10% for orders larger than $2,999.99.

Scale value 1000.00 Amount 5 Scale value 2000.00 Amount 8 Scale value 3000.00 Amount 10

(Save)


Message



Exercise 135: Establish Credit Limit for Customers

Purpose of Exercise

The purpose of this exercise is to establish credit limits for your customers. Each customer has an established credit limit. How the system reacts to a customer that has exceeded the credit limit you established is determined in configuration. The current setting is to provide a warning message, but not stop the processing of an order or delivery.

Navigation

Menu Path

Logistics Sales and Distribution Credit Management Master data Change

Trans Code

Customer: Customer # for The Rushmore Group, LLC Credit Control Area: C_ _ _ Check the following: Overview Central Data Status

(Enter) Page forward to: Customer Credit Management Change: Central Data Maximum permitted credit limits Total Amounts 5000 Individual limit 5000 Currency USD

Customer Credit Management Change: Status Credit limit data Credit Limit 5000

(Save)

Repeat this for the other four customers

Customer Credit limit Currency

The Rushmore Group, LLC $ 5,000 USD

SAP, America $ 25,000 USD

Promotional Products, Inc. $ 2,500 USD

Pleasure Boats Buying Group $ 5,000 USD

Tanager Leasing $ 1,000 USD

(Save AFTER EACH CUSTOMER) Record the system message:

Message



Unit 16:

Purpose of Unit

The purpose of Unit 16 is to complete some final details necessary to prepare you for the comprehensive system test that begins in the next unit. This unit will have you create some specialized master data as well as complete the final configuration steps of shipping point and revenue account assignment determinations.



Exercise 136: Assign Sales Areas to Pricing Procedure

Purpose of Exercise

The purpose of this exercise is to link your sales area to a pricing procedure. The RVAJUS pricing procedure is the standard USA pricing procedure with jurisdiction code. The pricing procedure which will be discussed in detail in the next unit is the manner in which prices are assigned to individual line items in your order as well as discounts, surcharges, etc.

Navigation


Sales and Distribution Basic Functions Pricing Pricing Control Define And Assign Pricing Procedures

Trans Code

Double click on Define Pricing Procedure Determination

Select Verify details of:

Sorg DChl Dv DoPr CuPP PriPr

S_ _ _ RE 01 A 1 RVAJUS

S_ _ _ WH 01 A 1 RVAJUS

(Enter) Check the assignment

(Save)


Message



Exercise 137: Define Availability Check for Sales Orders

Purpose of Exercise

This exercise will have you review the stocks that are to be included when you conduct and availability check at time of inquiry, quotation, order, delivery, etc. This is completed at the client level and as such you will only need to review this. It is important to note the type of stock and their status as to whether or not they are considered during the availability check.

Navigation


Sales and Distribution Basic Functions

Availability check and Transfer Requirements Availability Check

Availability Check with ATP Logic or against Planning Carry out control for Availability Check

Trans Code

*The instructor, as a demonstration will complete this task. This availability check rule will be available to all users on this client. The instructor will complete the following information:

Select 02 for A (SD orders)

Select (Display)

Replenishment Lead time

Deselect Check without RLT

(Back)

Student select 02 for A (SD orders)

Select (Display)

(Back)



Exercise 138: Assign Sales and Delivery Documents to Credit Check

Purpose of Exercise

The purpose of this exercise is to assign sales and delivery documents to a Credit Check.

Navigation


Sales and Distribution Basic Functions

Credit Management/Risk Management Credit Management Assign Sales Documents and Delivery Documents

Trans Code

Verify the following information

Double click on Credit limit check for order types

For Order type OR Credit Check A

(Back)


Message



Exercise 139: Create Shipping Point Determination

Purpose of Exercise

In this exercise you will create the table that will determine the shipping point to be used in your plant. While

you have only created one shipping point, you still need to create the determination table. In determining the

shipping point, the following are considered: The Plant from the (1) Customer Ship-to Master or the (2) Material Master, The Shipping Conditions from the customer master, and

The Loading Group from the material master.

Navigation


Logistics Execution Shipping Basic Shipping Functions

Shipping Point and Goods Receiving Point Determination Assign shipping points

Trans Code


Select

Verify details of:

SC (Shipping condition):

LGrp (Loading group):

Plnt (Plant):

PrShP (Proposed Shipping point):

01 (Standard) HAND (Load by Hand) P_ _ _ S_ _ _

01 (Standard) CART (Handcart) P_ _ _ S_ _ _

(Save)


Message



Exercise 140: Create Revenue Account Assignment Key

Purpose of Exercise

This exercise creates the automatic posting of revenues when the billing document is created. At time of

billing revenues are posted to the General Ledger Account. Which account to be posted is determined by a

combination of: The Sales Organization, The Account assignment key, and The Account Assignment Group (Customer Master)

Navigation


Sales and Distribution Basic Functions Account Assignment/Costing

Revenue Account Determination Assign G/L accounts

Trans Code

Select Table 002: ”Cust. Grp/Account Key”

(Details)

Select

Enter the following: App (application): V (Sales/Distribution) CndTy. (Condition type): KOFI (Acct Determination) ChAc (Chart of accounts): C_ _ _ S Org.(Sales organization): S_ _ _ AAG (Account assignment group): 01 (domestic revenue) ActKy (Account key): ERL (revenue) G/L acct (G/L account): G/L account for Revenue from Sales (600_ _ _)

Enter a second line entry: App (application): V (Sales/Distribution) CndTy. (Condition type): KOFI (Acct Determination) ChAc (Chart of accounts): C_ _ _ S Org.(Sales organization): S_ _ _ AAG (Account assignment group): 01 (domestic revenue) ActKy (Account key): ERS (sales deductions) G/L acct (G/L account): G/L account for Revenue Discounts (610_ _ _)

On completion of both entries (Save)


Message




Purpose of Exercise

The purpose of this exercise is to obtain current inventory information about your products.

Navigation

Menu Path



Trans Code

Enter the following information: Material: Chose a material from the sales order Plant: P_ _ _ Display version: 1

(Execute) In the column “Unrestricted use” the current inventory is displayed Double click on the line with your Plant’s stock. (A pop-up window is displayed showing the

details of the inventory by stock type at the plant.) Note the stock types and the quantities

Exit the detailed display window

Record the storage location and quantity of inventory for each material:


Stock Type



BPEN_ _ _

CPEN _ _ _

PPEN _ _ _

BOX _ _ _



Comprehensive Test of Business Case Scenario

Unit 17:

Purpose of Unit

The purpose of Unit 17 is to provide a comprehensive testing of the organizational and master data, you have set up using a series of transactions. These transactions will provide you with an understanding of how the options you selected during configuration impact your transactions.



Exercise 142: Create Sales Order

Purpose of Exercise

This exercise will have you create a sales order.

Navigation

Menu Path


Trans Code

Order type: OR Sales organization: S_ _ _ Distribution channel: RE Division: 01

(Enter) Enter the sold-to party Customer # for The Rushmore Group, LLC Enter a purchase order number (any number) Enter a PO date (today’s date) Sales TAB: Req. deliv. date Enter date 3 days from today Enter the following:

Material QTY

BPEN_ _ _ 250

CPEN _ _ _ 100

PPEN _ _ _ 50

BOX _ _ _ 150

(Enter)

Review Overview Data: Select line item 10

(Conditions) Review item pricing

(Back)

Select line item 20

(Schedule lines for item) Review Schedule line

(Back)

(Display availability) Review Stock overview

(Back) Header Data:



Goto Header Sales Sales TAB: Note and record the pricing procedure ______________________ Conditions TAB: Note and record the net value for the order – this is the total of all line items $____________________

(Back)


Message




Purpose of Exercise

The purpose of this exercise is to update the current inventory information about your products.

Open a new session (or System Create session)

Navigation

Menu Path



Trans Code

Enter the following information: Material: the material numbers of the item on the sales order Plant: P_ _ _ Display version: 1


details of the inventory by stock type at the plant.) Note the sales orders quantity appears in the “Sales orders” stock type



Stock Type



BPEN_ _ _

CPEN _ _ _

PPEN _ _ _

BOX _ _ _



Exercise 144: Create Delivery Note for Sales Order

Purpose of Exercise

The purpose of this exercise is to create a delivery based on the customer’s order. Creating the delivery brings your order to the point where stock availability is re-determined, and the quantity of ordered items are moved to a scheduled for delivery stock status.

Navigation

Menu Path



Trans Code


Shipping point: S_ _ _

Selection date: Enter a date 7 days from today

Order: Enter the order number of the sales order created earlier

(Enter)



(Details)

(Back)

Picking Tab:

Verify system selected: Plant/Sloc: = P_ _ _ / 10 for each item

(Save)


Message




Purpose of Exercise


Open a new session (or System Create session)

Now go to your other session (Alt + Tab), and leave this session open.

Click on the REFRESH icon or if the Stock Overview is no longer displayed enter the menu

path and information below.

Navigation

Menu Path



Trans Code



details of the inventory by stock type at the plant.)

Note that the quantity from the “Sales Order” stock type has moved to the “Schd. for delivery”

stock type



Stock Type



BPEN_ _ _

CPEN _ _ _

PPEN _ _ _

BOX _ _ _

Exit the detailed display window

Now go to your other session, leaving this session open. (Alt + Tab or select on the bottom bar

of your screen)



Exercise 146: Picking Materials on Delivery Note

Purpose of Exercise

The purpose of this exercise is to pick the materials. The delivery note indicates the quantity of the proposed materials per delivery.

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Trans Code


(Enter)



Enter the storage location that contains the inventory (check stock status if you don’t remember)

Pick quantity = Delivery quantity

(Save)

Recheck the stock status of the materials. Note that no change has occurred in the stock status - the quantities are still in the “Schd. for delivery” stock type field.


Message




Purpose of Exercise

This exercise will have you post goods issue. Post goods issue reduces unrestricted stock to reflect the inventory shipped. This is the time at which the ownership of the goods changes from you to the customer. These goods have left your plant and are now owned by your customer. Both inventory and costs of goods sold are impacted by this transaction. If you have shipped or sold the goods FOB Destination, the actual change of ownership takes place at the time the goods are received at the customer’s location. However, the system reflects the materials are no longer available in your stock at the time of post good issue.

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Trans Code


Select


To recheck the stock status (see earlier exercises):

Switch back to your other session that is still on the Stock overview.

Check the stock status of the materials

(Execute) Note the quantity from the “Schd. for delivery” stock type has disappeared and the “Unrestricted use” stock quantity has been reduced.


Message




Purpose of Exercise


Now go to your other session (Alt + Tab), and leave this session open.

Click on the REFRESH icon or if the Stock Overview is no longer displayed enter the menu

path and information below.

Navigation

Menu Path



Trans Code



details of the inventory by stock type at the plant.)



Stock Type



BPEN_ _

CPEN _ _ _

PPEN _ _ _

BOX _ _ _



Exercise 149: Bill Customer

Purpose of Exercise

This exercise will create the billing document for the customer. It is at this time when the revenue is recognized and posted to the general ledger. Once the post goods issue has been completed, you can bill your customer for those goods.

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Trans Code


(Execute) The system displays the customer and the materials on the delivery with total values to be billed. Record the total amount billed to the customer.__$_____________________



Message




Purpose of Exercise

This exercise will see your customer paying the invoice you created in the billing exercise. The payment will be posted to the general ledger accounts. This entry will increase the bank account, reduce the customers account receivable balance as will as the account receivable reconciliation account.

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Trans Code

Enter the following information: Document date: Today’s date Company code: C_ _ _ Currency/rate: USD Bank data: Account: The G/L account for your bank account Amount: Enter the amount of the payment (from sales order) Open item selection: Account: Customer # for The Rushmore Group, LLC

Select

(Save) Record the document number for this posting ________________ Return to the Sales Order and review the Document flow for the customer orders that you just

processed. Record the system message:

Message



Exercise 151: Review Document Flow

Purpose of Exercise

This exercise provides you with exposure to a powerful tool in customer order management. The document

flow provides a look at the entire transaction from beginning to the end. In this example, you have created an

order, a delivery, posted goods issue, billed the customer and received payment. To examine the flow, you can

begin with any one of these document numbers and the document flow will show an audit trail of all

documents tied to that number.

Navigation

Menu Path

Logistics Sales and distribution Sales Order Display

Trans Code

Enter your order number.

Select Menu: Environment Display Document flow The system displays a list of documents associated with the order. Click on the line of the GD goods issue: delvy 49000….###

Select The system displays the material document with a goods movement “601”, which is the movement type for goods issue to a delivery note (Post Goods Issue).

Select to view the account postings for this goods movement.

(Back) to the overview screen It can be seen from the document flow that: 4. The entire document flow is now shown.

5. There are no open documents. 6. The business cycle is complete. Note: You can view the document flow from the Sales Order, Delivery or Billing screens. Click on the line of the Standard Order #

Select the The document flow can be seen in greater detail. Click on the line of the Outbound Delivery #

Select the The Document Header Status can be viewed



Unit 18:

Purpose of Unit

The purpose of Unit 18 is to create a sales order using your customer info record for Pleasure Boats Buying Group and then complete the order to cash business process.



Exercise 152: Create Customer Material Info Record

Purpose of Exercise

This exercise introduces you to the concept of Customer Material Information Records. When a customer wishes to order materials from us using a different naming convention than you do, you can set up a Customer Material Info Record which allows us to enter materials by the customer's specific naming convention. This is especially true in the wholesale area. Customers order products by their product number not necessarily your product number. SAP provides for the translation of these materials into your material names, which enables the customer and your sales representative to communicate clearly.

Navigation

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Logistics Sales and distribution Master data Rebate Arrangements

Customer Material Information Create

Trans Code

Enter the following information: Customer number: Customer # for Pleasure Boats Buying Group Sales organization: S_ _ _ Distribution channel: WH

(Enter) Enter the following materials and the corresponding customer material name as indicated:

Verify details of:

Material Pleasure Boats Buying Group Material Number

BPEN_ _ _ Dinghy

CPEN_ _ _ Bow Rider

PPEN_ _ _ Yacht

BOX_ _ _ Slip

(Enter)

(Save)


Message



Exercise 153: Create Sales Order Using Customer Info Record

Purpose of Exercise

This exercise will have you create a sales order using Pleasure Boats Buying Group material info record (their part numbers/name).

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Trans Code

Order type: OR Sales organization: S_ _ _ Distribution channel: WH Division: 01

(Enter) Enter the sold-to party number for Pleasure Boats Buying Group Enter a purchase order number (any number)

(Enter) Select Ordering party tab A new field appears in the Sales Order line item: “Customer material no.” Enter the following customer materials and quantities:

Materials and Quantities for order

Customer material no QTY Material (Leave blank)

Dinghy 250

Bow Rider 100

Yacht 30

Slip 150

(Enter) Note: The system references the customer material numbers and copies our equivalent material number and all relevant data. Check the pricing to see that wholesale pricing was applied. Go to the header and record the Sales Orders Net Value $________________________


Message



Exercise 154: Create Delivery for Sales Order

Purpose of Exercise

The purpose of this exercise is to create a delivery based on the customer’s order. Creating the delivery brings your order to the point where stock availability is re-determined, and the quantity of ordered items are moved to a scheduled for delivery stock status.

Navigation

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Trans Code

Enter the following information: Shipping point: S_ _ _ Selection date: Enter a date 7 days from today Order: Enter the order number of the sales order created earlier

(Enter)



(Details)

(Back)

Picking Tab:

Verify system selected: Plant/Sloc: = P_ _ _ / 10 for each item

(Save)


Message

To recheck the stock status (see previous exercises):


(Back)

Check the material number and check the plant number

(Execute) again

The updated stock level is now displayed. Note that the quantity from the “Sales Order” stock type has moved to the “Schd. for delivery” stock type.



Exercise 155: Pick Materials on Delivery Note

Purpose of Exercise

The purpose of this exercise is to pick the materials. The delivery note indicates the quantity of the proposed materials per delivery.

Navigation

Menu Path



Trans Code


(Enter)



Enter the storage location that contains the inventory (check stock status if you don’t remember)

Pick quantity = Delivery quantity

(Save)

Recheck the stock status of the materials. Note that no change has occurred in the stock status - the quantities are still in the “Schd. for delivery” stock type field.


Message




Purpose of Exercise

This exercise will have you post goods issue. Post goods issue reduces unrestricted stock to reflect the inventory shipped. This is the time at which the ownership of the goods changes from you to the customer. These goods have left your plant and are now owned by your customer. Both inventory and costs of goods sold are impacted by this transaction.

Navigation

Menu Path:



Trans Code:


Select


To recheck the stock status (see earlier exercises):


Check the stock status of the materials



Message



Exercise 157: Bill customer

Purpose of Exercise

This exercise will create the billing document for the customer. It is at this time when the revenue is recognized and posted to the general ledger. Once the post goods issue has been completed, you can bill your customer for those goods.

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Trans Code


(Execute) The system displays the customer and the materials on the delivery with total values to be billed.

.

Record the total amount billed to the customer



Message




Purpose of Exercise

This exercise will see your customer paying the invoice you created in the billing exercise. The payment will be posted to the general ledger accounts. This entry will increase the bank account, reduce the customers account receivable balance as will as the account receivable reconciliation account.

Navigation

Menu Path:



Trans Code:

Enter the following information: Document date: Today’s date Company code: C_ _ _ Currency/rate: USD Bank data: Account: The G/L account for your bank account Amount: Enter the amount of the payment Open item selection: Account: Pleasure Boats Buying Group

Select

(Save)


Message

Return to the Sales Order and review the Document flow for the customer orders that you just

processed.



Unit 19:

Purpose of Unit

The purpose of Unit 19 is to create a sales order using a scheduling agreement for The Rushmore Group and deliver against the scheduling agreement.



Exercise 159: Create a Scheduling Agreement

Purpose of Exercise

This exercise will have you create a scheduling agreement for The Rushmore Group.

Navigation

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Logistics Sales and distribution Sales Scheduling agreement Create

Trans Code

Sched. agreement type: DS Sales organization: S_ _ _ Distribution channel: RE Division: 01

(Enter) Scheduling agreement: (leave blank) Sold-to party: The Rushmore Group, LLC Ship-to party: leave blank PO number: any number or text PO Date: Today’s date Item Overview TAB: Description: Scheduling Agreement _ _ _ Valid-from date: Today’s date Valid-to date: Six months from today’s date Material: CPEN_ _ _ Target quantity: 250

(Enter) Select the item line for CPEN_ _ _

Select Schedule lines for items button from the button bar on the bottom Enter three schedule lines First line 6 days from today for 50 pens Second line 14 days from today for 100 pens Third line: 2 months from today for 100 pens

(Enter)

(Save)


Message



Exercise 160: Process Deliveries for a Scheduling Agreement

Purpose of Exercise

This exercise will have you create a delivery with reference to the scheduling agreement.

Navigation

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Outbound delivery Create Single Document With reference to Sales order

Trans Code

Shipping point: S_ _ _ Selection date: 7 days from today’s date Order: The Schedule agreement number Pick and post goods issue. Repeat the exercise using a selection date 14 day’s from today’s date Note that by selecting dates after the due date of each schedule line, only the material scheduled as due by that date is selected

Record the system message from 7 day delivery:

Message

Record the system message from 14 day delivery:

Message



Exercise 161: Display Scheduling Agreement

Purpose of Exercise

This exercise has you display the scheduling agreement you created earlier to review the current status.

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Logistics Sales and distribution Sales Scheduling Agreement Display

Trans Code

Enter the scheduling agreement number

(Enter) Select the line item

Select (Schedule lines for items)

Note the “Delivered qty” field now has the quantity of the material delivered filled in for those deliveries that have been made.

Select (Display flow) Review the document flow you will see one schedule agreement followed by first outbound delivery, the picking request and the post goods issue then the second outbound delivery, the picking request and the post goods issue.




Purpose of Exercise


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Trans Code

Enter the following information: Material: CPEN_ _ _ (check for all materials and record below) Plant: P_ _ _ Display version: 1

(Execute)



Stock Type



BPEN_ _ _

CPEN _ _ _

PPEN _ _ _

BOX _ _ _



Exercise 163: Run Customer Credit Check

Purpose of Exercise

The purpose of this exercise is to review the customer credit profile.

Navigation

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Logistics Sales and Distribution Credit Management

Credit Management Info System Overview

Trans Code


Credit Account Enter your customer number for Rushmore Group

Credit Control Area C_ _ _

(Execute)

Place cursor on customer name

Environment Credit Master Sheet

Error message will ask you to enter required information

Credit Account Area C _ _ _

(Execute)

Review information



Unit 20:

Purpose of Unit

The purpose of Unit 20 is to create two sales orders. One sales order using the item proposal and the second sales order that will result in a credit warning, as well as request more goods than you have for sale. This will require you to run Material Requirements Planning, convert purchase requisitions to purchase orders, receive the goods, receive the invoices, and post payment to the vendors. The deliveries for these sales orders will be completed in the next unit.



Exercise 164: Create Item Proposal

Purpose of Exercise

The purpose of this exercise is to allow for situations where a customer often places an order with the same line items, an Item Proposal (order template) can be created with the standard line items and quantities already filled in. You can then pull the standard items in as you create the sales order by referencing the Item Proposal. Once referenced and pulled into the order quantities can be changed, line items can be deleted or added.

Navigation

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Logistics Sales and distribution Master data Products

Item proposal Create

Trans Code

Enter the following information: Item proposal type: PV Sales organization: S_ _ _ Distribution channel: RE Division: 01

(Enter) Item proposal: leave blank Description: SAP Promotion Set Valid-from date: today’s date Valid-to date: date a year from today Enter the following materials and quantities:

BPEN_ _ _ 100 CPEN_ _ _ 75 PPEN_ _ _ 25 BOX_ _ _ 100

(Enter)


Message



Exercise 165: Assign Item Proposal to Customer

Purpose of Exercise

In this exercise you will now assign that item proposal to the customer master. Whenever you ask for an Item Proposal in a sales order for that customer, the system will default this Item Proposal.

Navigation

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Customer Change Complete

Trans Code

Enter the following information: Customer: SAP America Sales org: S_ _ _ Distribution channel: RE Division: 01

(Enter)

Select Sales TAB Enter the number of the newly created item proposal.

(Save)


Message



Exercise 166: Create Sales Order Using Item Proposal

Purpose of Exercise

This exercise will have you create a sales order using the item proposal we created and assigned to SAP, America. We will use the materials and quantities in the item proposal.

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Trans Code

Enter the following information: Order type: OR Sales organization: S_ _ _ Distribution channel: RE Division: 01

(Enter) Standard order: leave blank Sold-to party: SAP, America Ship-to party: leave blank Purch. order no: any entry PO date: leave blank

(Enter) A pop-up window appears with the two “ship-to” addresses for this customer.

Select SAP, America – UAP

(Enter)

To find the item proposal for this customer, select: In the pop-up window, the system copies the number of the product proposal for this customer

Select You may also need to select the delivery you wish:

One-time del. On req. del. dte.

Complete delivery

Dely proposal

Select (Copy) for a Complete delivery Review the pricing options:

Select the line item CPEN_ _ _

Click and note the pricing

(Back) Select the line item PPEN_ _ _




(Back) Select the line item BPEN_ _ _


(Back) The material pricing includes the special customer pricing that was established for SAP, America.

Record the Sales Orders Net Value :


Message



Exercise 167: Create Sales Order – Value Discount

Purpose of Exercise

This exercise will have you create a sales order that will demonstrate the discounts prices we established for Promotional Products, Inc.

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Trans Code

Order type: OR Sales organization: S_ _ _ Distribution channel: WH Division: 01

(Enter) Enter the sold-to party Customer # for Promotional Products, Inc. Enter a purchase order number (any number) Enter a PO date (today’s date) Sales tab: Req. deliv. date Enter date 3 days from today Enter the following:

Material QTY

BPEN_ _ 1000

CPEN _ _ _ 550

PPEN _ _ _ 275

BOX _ _ _ 825

(Enter) You will need to select the delivery you wish:

One-time del. On req. del. dte.

Complete delivery

Dely proposal

Select (Copy) for a Complete delivery You will receive one or more warnings that credit limit is exceeded – Note: This is only an information message or warning; as such you will be able to continue processing the order. Select the line item CPEN_ _ _

Click and note the pricing and discount

(Back) Select the line item PPEN_ _ _


Review



The material pricing includes the 5% discount from the customer-specific material pricing record for >$1,000 and <$2,000 and the 8% discount for items with an extended value of >$2,000 and <$3,000 and the 10% discount for items with an extended value of >$3,000. Change the quantity of the line item for PPEN_ _ _ from 275 to 420 and verify that the discount

changed. Select the line item PPEN_ _ _


(Back)

Record the Sales Orders Net Value :


Message




Purpose of Exercise

Allow the system to plan the availability and requirements for the barrel pen.

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Materials Requirements Planning (MRP) MRP Planning Single-Item, Single-Level Planning

Trans Code

Enter the following information: Enter material number: PPEN_ _ _ Enter plant: P_ _ _ Processing key: NETCH Create pur. req.: 2 Deliv. schedule: 3 Create MRP list: 1 Planning mode: 1 Scheduling: 1 Select Display results before they are saved

(Enter)

A warning message appears - please check input parameters


Review the MRP list

(Save)

Complete this activity for each Item (BPEN_ _ _ ; CPEN_ _ _ ; and BOX_ _ _)


Message



Exercise 169: Display Stock/Requirements List

Purpose of Exercise

In this exercise you will review the stock requirements list for PPEN_ _ _.

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Logistics Production MRP Evaluations Stock/Reqmts List

Trans Code

Enter the following information: Material PPEN_ _ _ Plant P_ _ _

(Enter)



Exercise 170: Convert Purchase Requisition to Purchase Order

Purpose of Exercise

The purpose of this exercise is to convert the MRP recommended purchase requisitions to satisfy the stock

requirement by converting the planned purchase requisition to a purchase order.

Navigation

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Logistics Materials ManagementMaterials Requirements Planning

(MRP) MRP Evaluations Stock/Requirements List

Trans Code

Enter the following information: Material: PPEN_ _ _ Plant: P_ _ _

(Enter)

Double click on the purchase req to be converted.

Click on the button Enter Purchasing Organization P_ _ _ Purchasing Group _ _ _ Company Code C_ _ _ Enter Vendor Vendor # for Premier Pens

(Enter)

Single-Click on Open Requisitions line in the left window

Then Select (Adopt) Verify the details of the purchase order Increase the PO Amount by 150 Note the amount of the purchase order $__________________

(Save)

Record the new purchase order number._____________________

Select the (Refresh) button to refresh the Stock/Reqmts List Notice the MRP elements change from the old PurReq to display the new POitem.



Repeat this process for: BPEN_ _ _ CPEN_ _ _ BOX _ _ _

Item PO Number Dollar Amount

PPEN _ _ _

CPEN _ _ _

BPEN _ _ _

BOX _ _ _


Message



Exercise 171: Create Goods Receipt

Purpose of Exercise

This exercise has you receive the pens that have arrived at your receiving dock and are ready to be received

into inventory.

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Goods movement Goods receipt For purchase order GR for Purchase Order

Trans Code

Enter the following information: Enter your PO # 4500000???

(Execute) Ensure each line item OK is checked Enter storage location 10 (Inventory) Notice that the quantity from the PO defaults as the quantity to receive.

Select or (Save) Complete for all POs


Message



Exercise 172: Create Invoice Receipt from Vendor

Purpose of Exercise

This exercise has you enter the Vendors invoiced for the items ordered.

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Trans Code

Enter the following information: Document Date: (Enter today's Date) Check your Company Code: C_ _ _ Enter Currency: USD PO number: (Enter your purchase order number)

(Enter)

Enter amount: Enter amount from invoice

Tax code: XI

(Enter)


(Post)


Message




Purpose of Exercise

The purpose of this exercise is to post payment to the vendors. The invoices are now due for payment. You

are requested to clear the invoices by posting an outgoing payments using the bank account (no. 1000_ _) of

your chart of accounts.

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Trans Code

Enter the following information: Document date: Today Account: 100_ _ _ (Bank) Amount: Enter the amount of the outgoing payment Text: Invoice Number or other text Open items selection: Account: Vendor # for Premier Pens All other settings remain unchanged.

Select

Review the balance.

(Save)


Message

Again display vendor line items Navigation

Menu Path


Trans Code

Enter the following information: Vendor Vendor # for Premier Pens Company code C_ _ _ Select All items

(Execute) Review for All items



Unit 21:

Purpose of Unit

The purpose of Unit 21 is to look at the functionality of delivery and billing due lists. Delivery and billing due list provide you the opportunity to create you deliveries and billings collectively, rather than one at a time.



Exercise 174: Run Delivery Due List

Purpose of Exercise

The purpose of this exercise is to have you run a delivery due list. In normal daily operation, creating delivery

notes for each individual sales order is the exception rather than the rule. In most companies, the shipping

department would run the delivery due list, which, creates delivery notes for any material with deliverable

items. Items which are due for delivery are defined by the following parameters:

Material is available and scheduled

The date of due delivery has arrived

Material is delivered for the chosen shipping point (determined from shipping point determination)

Navigation

Menu Path


Outbound delivery Create

Collective Processing of Documents Due for Delivery Sales Orders

Trans Code

Enter the following information: Shipping point: S_ _ _ Delivery creation date: Enter a spread of dates from one week ago to 14 days from today

General data TAB:

Sales organization: S_ _ _ (OR furnish your specification via, Sold to Party, Delivery Priority etc.)

(Execute) Select the desired line(s)

Select In some cases, the system has combined deliveries from different orders on the same delivery note number. This is set in the customer master, by selecting Order combination.

(Save) Record the delivery note document numbers:______________________________________________ Record the system message:

Message



Exercise 175: Pick Materials on Delivery Note

Purpose of Exercise

In this exercise you will update the delivery documents created by entering the picked quantities into the delivery note. When saved, the delivery has changed to a picked status.

Navigation

Menu Path


Outbound delivery Change Single Document

Trans Code

Enter a delivery note number from the previous exercise.

(Enter) Picking TAB:

Note: Material delivery is displayed, enter Pick quantity (next to Delivery quantity)

Select the storage location for the individual materials.

Enter the Pick quantity the same as the Delivery quantity for each material.

(Enter)


Message




Purpose of Exercise

This exercise will have you create the post goods issue which reduces unrestricted stock to reflect the inventory has shipped. This needs to be completed for all delivery notes.

Navigation

Menu Path



Trans Code

Outbound delivery (Select the delivery document )

(Enter)

Storage location (Select from available inventory)

Select


Now go to your other session, leaving this session open. (Alt + Tab or select on the bottom bar of your screen)

Recheck the stock status of the materials: Notice the quantity from the “Schd. for delivery” stock type has disappeared and the “Unrestricted use” stock quantity has been reduced.


Stock Type



BPEN_ _

CPEN _ _ _

PPEN _ _ _

BOX _ _ _

Update the stock status of the materials by selecting:




Exercise 177: Run Billing Due List, Invoice Customers

Purpose of Exercise

This exercise introduces you to the concept of collective billing. The Billing due list is a collective display of all bills due in a specified period of time. This allows you to then individually or collectively create all the invoices.

Navigation

Menu Path

Logistics Sales and Distribution Billing Billing Document Maintain Billing Due List

Trans Code

In the Billing data section:

Billing date from: a week ago Billing to date: today’s date is defaulted as the “to” date Billing type: leave blank SD document: leave blank

In the Organization data section:

Sales organization: S_ _ _ Documents to be selected:

Select Order-related Select Delivery-related

Click The system lists all the documents (Delivery numbers) due for invoicing

Now we complete the invoices as follows:

Click on an individual SD document number

Click on


Message

The system automatically generates the listed invoices and displays the number of invoices created.




Purpose of Exercise

This exercise will have you go through and post receipt of payment from all of our customers for all the orders you have created to date. You post the incoming payment to the customer's account.

Navigation

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Trans Code

Enter the following information: Document date: Today’s date Company code: C _ _ _ Currency/rate: USD Bank data: Account: Your Bank Account Amount: Enter the amount of the payment Open item selection: Account: Customer number

Select Note: The “not assigned” amount should be 0.00


Message



Unit 22:

Purpose of Unit

The purpose of Unit 21 is to introduce you to the return process. In this unit you will create a goods return order, receive the goods, and complete the process by transferring them back into unrestricted stock, issuing a credit and pay the customer for the goods they returned.



Exercise 179: Create Goods Return Order

Purpose of Exercise

In this exercise you will create a return for fifty (50) Barrel Pens due to a quantity discrepancy. The process of creating a goods return order is no different from that of creating a standard sales order.

Navigation

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Logistics Sales and distribution Sales Order Change

Trans Code

Enter the following information: Order Order # From Promotion Products, Inc

(Enter) Acknowledge Information pop-up window: “Consider the subsequent documents”

Sales DocumentCreate Subsequent Order Order type: RE Sales organization: S_ _ _ Distribution channel: WH Division: 01

Select

Select

(Deselect All) Select Material BPEN_ _ _ Change Quantity to 50

Select This will return you to the Create Returns Overview Screen Order Reason Quantity Discrepancy Verify Material BPEN_ _ _ Quantity 50 Record the Return Order Net Value $________________________

(Save) Record Return Order Number __________________


Message



Exercise 180: Create Delivery Note for Return Order

Purpose of Exercise

This exercise will have you create the goods receipt for the returned pens. The menu path for a goods receipt of a return order is no different from that of a delivery creation for sales order. A goods receipt is issued for blocked (inspection) stock.

Navigation

Menu Path

Logistics Sales and distribution Sales Order

Subsequent functions Outbound Delivery

Trans Code

Enter the following information: Shipping point: S_ _ _ Selection date: Today + 2 days Order: the returns order number

(Enter) Check the material, customer etc.

If correct (Save) Record the system message:

Message

Promotional Products, Inc. – Return Merchandise Authorization RMA–1234 Reason for rejection: Quantity Discrepancy ITEMS: BPEN_ _ _ QUANTITY: 50



Exercise 181: Receive Materials from Goods Return Order

Purpose of Exercise

The purpose of this exercise is to pick the goods and post goods issue.

Navigation

Menu Path



Trans Code

Outbound delivery Change


(Enter) On the Picking Tab Enter the storage location: 10 (Inventory)

(Save)

Select


Message



Exercise 182: Check Document Flow

Purpose of Exercise

This exercise will have you review the document flow up to this point in the return process.

Navigation

Menu Path


Trans Code

Enter the following: Document Return Order Number

Environment Display Document flow Display the GD document A material document displaying a single goods movement, movement type 651 is displayed. Since we haven’t accepted ownership yet, there is no accounting document. Movement type 651 moves material into a “Returns” stock type.


Message



Exercise 183: Review the Stock Overview

Purpose of Exercise

This exercise will have you look at the stock overview and record the types of BPEN_ _ _ stock.

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Trans Code

Material BPEN_ _ _

Plant P_ _ _

Storage Location Leave Blank

Select (Execute)

Double click on a line item

Record the total stock in “unrestricted use” ______________

Record the total stock in “Returns”_______________


Message



Exercise 184: Transfer Return Stock to Unrestricted Use

Purpose of Exercise

The purpose of this exercise is to transfer the returned goods to unrestricted stock. The movement results in a debit to the trading goods account and a credit to the COGS account.

Navigation

Menu Path

Logistics Material management Inventory management

Goods Movement Transfer posting

Movement type Transfer posting Stock to stock Own from returns

Trans Code

Enter the following: Movement type: 453 is defaulted

Plant: P_ _ _

Storage location: 10

(Enter)

Enter BPEN_ _ _ Quantity 50 Unit of Measure EA

(Enter)

(Save)

Record the material document number _____________________

Display the material and accounting documents.

Re-check the stock status of the material to confirm the “return” stock has been transferred to

unrestricted stock


Message



Exercise 185: Post Customer Credit

Purpose of Exercise

This exercise will have you prepare to issue a credit, the Billing block must be removed from the Return’s sales order to proceed with issuing the credit.

Navigation

Menu Path


Trans Code


Order: Return sales order number

(Enter) Acknowledge Information pop-up window: “Consider the subsequent documents.”:

(Enter) Delete the entry in the field “Billing block”


Message

Once this process has been completed the credit memo can be generated



Exercise 186: Run Billing Due List

Purpose of Exercise

The purpose of this exercise is to create the account payable to the customer for the returned goods.

Navigation

Menu Path


Trans Code

Enter your Return Order number Document Return order number

(Enter) Record the total amount billed to the customer. $____________________



Message



Exercise 187: Release Billing Document to Accounting

Purpose of Exercise

The purpose of this exercise is to release the billing document to accounting. Before the billing document can be processed, Sales must release it to Accounting. All credits are automatically blocked for processing so that they may be reviewed prior to being released to Accounting for payment.

Navigation

Menu Path

Logistics Sales and distribution Billing Billing document Change

Trans Code

Enter Billing Document number

Billing Document Release to Accounting




Purpose of Exercise

This exercise will have you review the document flow up to this point in the return process.

Navigation

Menu Path


Trans Code


Environment Display Document flow Review the accounting document created by billing



Exercise 189: Post Payment to the Customer – Refund

Purpose of Exercise

This exercise will have you post a payment to your customer. Now that they have received the invoice with the credit you will need to send them a payment. The payment will be reflected in their account.

Navigation

Menu Path

Accounting Financial Accounting Accounts Receivable

Document entry Other Outgoing Payments

Trans Code

Enter the following information: Document date: Today’s date Company code: C_ _ _ Currency/rate: USD Bank data: Account: The G/L account for your bank Amount: Enter the amount of the payment (from sales order) Open item selection: Account: Customer # for Promotional Products, Inc.

Select

(Save) Record the document number for this posting ________________ Return to the Sales Order and review the Document flow for the credit orders that you just processed. Record the system message:

Message




Purpose of Exercise

This exercise will have you review the document flow now that the process is complete.

Navigation

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Trans Code


Environment Display Document flow Review the accounting document – has it been cleared.