BPA Meeting Minutes - All of 2006 - Village of South Bloomfield

Minutes of RECORD OF PROCEEDINGS

SOUTH BLOOMFIEI.D BOARD OF PIIBI.IC AFFAIRS

DAYTON LEGAL BLANK, INC., FORM N0.10148

Held THURS Dl.cY , J1\NUl\RY 19 20 Q(,

THE SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS MET IN REGULAR SESSION AT 7 PM. PRESENT FOR THE MEETING WAS MICHAEL CLINE, SHAWN COSTLOW, MAYOR ALBERT ROESE, FRANK LEONE FROM EES, WALTER DILLON, LENA DILLON, LISA HOPKINS, GARY NORTHUP, AND MARK GROVES.

MEETING WAS CALLED TO ORDER.

MINUTES WERE READ AND APPROVED.

MAYOR ALBERT ROESE SWORE IN MICHAEL CLINE FOR A NEW TERM.

OHIO EPA SEWER AND WATER REPORTS WERE GIVEN FOR REVIEW.

TREASURER REPORT WAS GIVEN FOR THE YEAR.

WALTER DILLON'S BILL WAS REVIEWED FOR AN ADJUSTMENT FROM THE PAST 2 MONTHS. MICHAEL CLINE MADE A MOTION TO ADJUSTMENT MR. DILLON'S BILL THE METER WAS REPLACED AND TESTED EVERY , THING WAS OK. NO REASON FOR THE SUDDEN JUMP IN USAGE. SHAWN COSTLOW SECONDED IT. ALL AGREED.

MRS. WARD FROM 243 SPENCER COURT ASKED ABOUTHER FAUCETS BEING ATE UP.

LISA HOPKINS, 3519 NORTHUP AVE. EXPRESSED HER CONCERN ON THE HIGH CHLORIDE IN THE WATER. SHE STATED THIS HAPPENED AT LEAST ONCE A WEEK FOR THE LAST FEW MONTHS.

GARY NORTHUP WAS PRESENT TO REQUEST A REEDUCATION ON HIS BILL'S. HE STATED THAT HE HAD LEAKS IN THE PARK AND WANTED THE SEWER AND WATER BILL REDUCED. THE BOARD REVIEWED BILLS THAT THEY HAD FROM LAST MONTH. THEY NEED AN UPDATE BEFORE ANY DECISION IS MADE. THEY REQUESTED MR. NORTHUP TO COME TO THE NEXT MEETING AFTER THEY HA VE A CURRENT COPY OF HIS BILLS.

MR. NORTHUP STATED THAT THEY HAD FLUSHED IN THE PARK AND HE WANTED REEDUCATION IN HIS WATER BILL FOR THE TIME THEY WERE FLUSHING.

DISCUSSION WAS HELD ON THE HIGH CHLORIDE SMELL IN THE PARK. MR. GARTIN STATED THAT SINCE MR. NORTHUP HAS AREAS WHERE THE WATERDEAD-END WITHOUT A LOOP, CHLORIDE WILL BUILD UP IN THAT AREA~ IRON ALSO WILL ACCUMULATE IN THE AREA WAS WELL.

MICHAEL CLINE STATED THAT THE VILLAGE SHOULD BE CONSIDERING A NEW WATER PLANT OR TO REMODEL THE PRESENT ONE. HE STATED HE FELT THAT WE COULD ADD LIKE A CLEAR WELL AND AERATE THE WATER BEFORE IT GOES INTO THE SYSTEM THIS WOULD ELIMINATE SOME OF THE CHLORIDE SMELL AND IRON.

MICHAEL CLINE MADE A MOTION TO FLUSH THE VILLAGE AGAIN TUESDAY, JANUARY 24rn; MOTION WAS SECONDED BY SHAWN COSTLOW.

GARY NORTHUP STATED THAT HE HAD ONLY 3 HOMES STILL WITHOUT

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Meeting

RECORD OF PROCEEDINGS Minutes of SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS Meeting

DAYTON LEGAL BLANK, INC., FORM NO. 10148

Held.~ __ ______._.L/:.IA:u..:NILUIIL.OA..u..RY..l.,...__---11L..-;;;9L--_____________ 20 O 6

WATER METERS

A REPORT WAS GIVEN ON PROGRESS MEETING ON THE NEW SEWER PLANT HELD TUESDAY. KIRK BROS. ARE AHEAD OF SCHEDULED FOR NOW. WILL BE DONE BEFORE TIME LIMIT IF THE WEATHER CONTINUES TO BE GOOD. RIGHT NOW THE RIVER IS COMING UP AND THE SITE IS VERY MUDDY.

A COPY OF A LETTER RECEIVED FROM EUGENE HOLLINS WAS REVIEWED.

FRANK LEONE WAS PRESENT TO GIVE TO THE BOARD A PAY REQUEST FROM KIRK BROS. FOR $147085.92, EES $ 22,680.00 AND H.C. NUTTING COMPANY FOR 3,910.50. SHAWN COSTLOW MADE A MOTION TO APPROVE THE PAY REQUEST. MOTION WAS SECONDED BY MICHAEL CLINE. ALL AGREED.

DISCUSSION WAS HELD ON US 23 REST AREA. VITITOE CONSTRUCTION PROJECT. MAYOR AND CLERK WERE PRESENT IN THE PRE-HEARING AT PICKAWAY COUNTY COURT WEDNESDAY.

VITITOE CONSTRUCTION AND LA WYER ARE STATING THAT THE ONLY THING THAT NEEDS TO BE DONE IS AN ELECTRICAL CONNECTION AND THAT WE WOULD NOT ALLOW THEM BACK ON THE SITE TO DO THIS.

PICTURES WERE TAKEN OF THE PROBLEMS AT THE SITE AND THE BAD CONDITION THE LIFT STATION IS IN. WORK HAS NOT BEEN COMPLETED OR WHAT HAS BEEN DONE HAS NOT BEEN DONE CORRECTLY. THE COURT IS REQUESTING AN EXPLANATION OF THE PICTURES THAT WERE TAKEN WHEN AND BY WHOM. THEY ARE REQUESTING FOR ESTIMATED COST TO WHAT IT WILL COST TO FIX THE LIFT STATION OR REPLACE IT THE LIFT STATION IS IN THAT BAD OF A CONDITION.

MICHAEL CLINE MADE A MOTION TO AUTHORIZE ENVIRONMENTAL ENGINEERING SERVICES TO DO THE COST ESTIMATE AND PROVIDE SAID ESTIMATE TO THE COURT. MOTION WAS SECONDED BY SHAWN COSTLOW.

MR. LEONE REQUESTED FOR A COPY OF THE PLANS AND ERIC CLARK'S SUBMITTED PUNCH LIST AS WELL AS QUALITY CONTROL PUNCH LIST. THIS WAY THERE WILL NOT BE DUPLICATE WORK DONE. HE ALSO REQUESTED ERIC CLARK'S COST ESTIMATE.

CLERK REPORTED THAT DEPOSITIONS WILL BE TAKEN ON VITITOE LAW SUIT MARCH 1 ST AND MARCH 8 rn.

WILFORD GARTIN GA VE A REPORT ON THE LEE ROAD AND SCIOTO DRIVE STORM SEWER BEING INSTALLED BY DARBY CREEK. ALL WORK HAS BEEN COMPLETED EXCEPT FOR LANDSCAPE AND REP A YING OF THE DRIVEWAYS AND STREET.

DAVID DAY LAW SUIT IS STILL PENDING.

EES PRESENTED SOME COPIES OF WATER PLANTS THAT THEY HA VE BUILT IN THE PAST. THE BOARD REVIEWED SOME THAT WERE BUILT NEW OTHERS WHICH WERE REMODELED. PLANS WERE REVIEWED FROM CANAL WINCHESTER, SOUTH CHARLESTON AND NORTH HAMPTON.


SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS


Held. _ _____,J...J;I,A~i\11-1..m~A...P,,R--Y--.11b-.;.9'-----------------20 0 6

DISCUSSION WAS HELD ON THE PROGRESS OF THE NEW SEWER PLANT. THERE IS STILL CONCERN ON THE CONCRETE SLAB. IF TESTS PROVE ITS NOT CORRECT THEY WILL REPLACE IT OR REPAIR. THE "UV'S" ARE BEING INSTALLED. SLUDGE SECTION IS ALMOST DONE. DEEP PIPING IS STOPPED FOR NOW BECAUSE OF THE SITE CONDITIONS.

DISCUSSION ON THE WATER LINE BACKFLOW ON THE 2 1/2 INCH FEED LINE FOR NON-PORTABLE WATER. IT HAS AN AIR GAP NOW. THIS WILL BE REVIEWED WITH THE INSPECTOR

SHAWN COSTLOW MADE A MOTION TO _ADJOURN, MOTION WAS SECONDED BY MICHAEL CLINE. MEETING ADJOURNED AT 10;10 PM.

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Meeting

RECORD OF PROCEEDINGS Minutes of SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS Meeting


Held THURSDAY, FEBRUARY 1 6 20 Oil>

THE SOUTH BLOOMFIELD BOARD OF PUBIC AFFAIRS MET IN REGULAR SESSION AT 7 PM. PRESENT FOR THE MEETING WAS MICHAEL CLINE, CHAIRMAN, SHAWN COSTLOW, MAYOR ALBERT ROESE, WILLIAM CARL, GARY NORTHUP, SUPT. WILFORD GARTIN AND CLERK FERN BOZMAN.

MICHAEL CLINE CALLED THE MEETING TO ORDER


TREASURER REPORT WAS SUBMITTED FOR REVIEW.

OHIO EPA MONTHLY REPORT FOR SEWER AND WATER WAS SUBMITTED FOR REVIEW.

GARY NORTHUP WAS PRESENT TO REQUEST A REDUCTION IN HIS SEWER AND WATER BILL FOR DECEMBER. HE STATED THAT HE HAD LEAKS AND THE WATER HAD GONE OUT ON THE GROUND.

DISCUSSION WAS HELD ON THE MATTER. MR. CLINE AND MR. COSTLOW STATED THAT THEY WOULD NOT BE GIVING ANY REDUCTIONS IN THE WATER AS IT DID GO THROUGH THE METER. MR. NORTHUP STATED THAT HE FELT THAT WASN'T FAIR AS HE HAD LEAKS. MR. CLINE STATED THAT IT HAS BEEN THE POLICY OF THE BOARD TO HA VE PEOPLE WITH LEAKS TO PAY FOR THE WATER AND REDUCE THE SEWER ONLY.

AFTER A REVIEW OF THE BILLS FOR THE PAST 2 YEARS THEY STATED THAT MR. NORTHUP HAD 3 MOBILE HOMES WITHOUT METERS AND POSSIBLE ANOTHER ONE AT 131 WOODFIELD PLACE, WHICH IS EMPTY. QUESTION WAS ASKED ABOUT THE TRAVEL TRAILERS LOCATED NEXT TO THE WATER PLANT. THEY HA VE NO METER SO THE WATER DOES GO THROUGH THE METER. MR. CLINE STATED THAT WE HA VE ALREADY GIVEN CREDIT FOR FLUSHING ON THE BILLS.

MR. NORTHUP STATED THATTHE WATER WAS EATING UP HIS RISER FITTINGS. MR. CLINE STATED THAT THE IRON PIPES SHOULD BE REPLACED WITH PVC STRENGTH AT LEAST 40 OR 80.

MR. NORTHUP REQUESTED FOR THE BOARD TO TAKE OVER THE LINES IN HIS PARK AND HE WOULD REPAIR ANY LEAKS THAT DEVELOPED. MR. COSTLOW STATED THAT THE ONLY WAY WE WOULD DO THAT WAS TO HA VE ALL LINES IN THE MOBILE HOME PARK REPLACED WITH NEW PIPE PVC PIPE AND PUT IN ACCORDING TO OUR CODE. MR. NORTHUP REFUSED TO CONSIDER IT.

AFTER MORE DISCUSSION MICHAEL CLINE AVERAGED THE SEWER BILLS FOR THE LAST YEAR AND CAME UP WITH A FIGURE OF CREDIT ON SEWER ONLY. MICHAEL CLINE MADE A MOTION TO GIVE MR. NORTHUP A CREDIT OF $700.00 ON HIS SEWER BILL FOR DECEMBER ONLY. MOTION WAS SECONDED BY SHAWN COSTLOW. ALL AGREED.

SHAWN COSTLOW MADE A MOTION TO FORGIVE THE LATE CHARGE AS IT TOOK THE BOARD ANOTHER MONTH TO GET THE INFORMATION THAT THEY NEEDED. MOTION WAS SECONDED BY MICHAEL CLINE. ALL AGREED.

RECORD OF PROCEEDINGS Minutes of SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS


Held FEBRUARY 16 20 06 ----------------------

MRS. WILFORD WARD, 243 SPENCER COURT WAS NOT PRESENT, SO NO ACTION WAS TAKE ON HER REQUEST.

DAVID DAY LAWSUIT WAS DISCUSSED. ALL PAPERS HAVE BEEN FILED AND NO FURTHER ACTION HAS COME FROM HIM.

WILFORD GARTIN REPORTED ON THE PROGRESS MEETING HELD TUESDAY, FEBRUARY 14 ON THE SEWER PLANT. EAST CLARIFIER'S HA VE BEEN INSTALLED. HVAC BUILDING HAS BEEN BUILT AND READY FOR ELECTRIC UNDERGROUND. BLOWER BUILDING HAS BEEN PROOF ROLLED AND CONCRETE WILL BE POURED FOR IT. CARL WHEELER HAS BEEN REQUESTED TO MEET WITH KIRK BROS. ON WHERE HIS BUILDING WILL BE AND THE LAYOUT. DISCUSSION ON THE 6 INCH PIPE WITH A 4 INCH QUICK CONNECT OUTLET WAS APPROVED.

WILFORD GARTIN REPORTED THAT THEY WERE PUMPING THE US 23 REST AREA AT LEAST ONCE A MONTH WITH ALL THE LEAKS FROM SURF ACE WATER COMING INTO THE LIFT STATION. DISCUSSION WAS HELD ON THE MEETING LORI CLARK EUGENE HOLLINS, FRANK LEONE AND ERIC CLARK HAD ON THE VITITOE CONSTRUCTION LAW SUIT. MR. LEONE HAS PROVIDED THE ATTORNEYS THE INFORMATION ABOUT THE LIFT ST A TIO NS SHODDY WORKMEN SHIP AND WHAT NEEDS TO BE DONE TO CORRECT IT. ATTORNEYS WILL BE REQUESTING A MEETING WITH THE BONDING COMP ANY WITHIN THE NEXT 2 WEEKS TO SEE IF A SETTLEMENT CAN BE DONE AND HA VE SOMEONE COME IN AND FINISH THE PROJECT SO THAT IT CAN BE USED. COST WILL HAVE TO BE BORNE BY THE BONDING COMP ANY. DISCUSSION ALSO WAS HELD ON THE LAW SUIT AND THE UPCOMING DEPOSITIONS TO BE HELD MARCH lsT AND 8rn.

CLERK PRESENTED KIRK BROS, ENVIRONMENTAL ENGINEERING SERVICE, AND H.C. NUTTING PAY REQUEST FOR JANUARY. MICHAEL CLINE MADE A MOTION TO APPROVE OF THE PAY REQUEST FOR KIRK BROS. $308,998.56, H.C. NUTTING CO.$ 1,860.00, EES FOR $18,500.00. MOTION WAS SECONDED BY SHAWN COSTLOW. ALL AGREED.

INTERVIEWS WILL BE DONE ON PROPOSED REMODEL OR REPLACE THE PRESENT WATER PLANT. ON TUESDAY, FEBRUARY 21sT STARTING AT 9 AM. FOUR COMPANIES HA VE BEEN SELECTED FROM THE PROPOSALS THAT WERE SUBMITTED.

SHAWN COSTLOW MADE A MOTION TO ADJOURN. MOTION WAS SECONDED BY MICHAEL CLINE. MEETING ADJOURNED AT 8:50 PM.

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BOARD OF PUBLIC 'AFFIARS


Held. __ -=-MAR=..:..:C=H=----=2:.::::...3i..._, ----=THUR==S=-=D=A.Y::;__ ___________ 20 )

Meeting

THE SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS MET IN REGULAR SESSION AT 7 P.M. PRESENT FOR THE MEETING WAS MICHAEL CLINE, WILFORD GARTIN, FRANK LEONE, GARY NORTHUP AND CLERK FERN BOZMAN.

MEETING WAS CALLED TO ORDER AT 7; 25PM


TREASURER REPORT WAS REVIEWED

OHIO EPA MONTHLY SEWER AND WATER REPORTS WERE GIVEN.

GARY NORTHUP WAS PRESENT TO DISCUSS HIS FEBRUARY WATER AND SEWER BILL. HE STATED THAT HE HAD LEAKS AND WANTED AN ADJUSTMENT ON HIS WATER AND SEWER. MICHAEL CLINE STATED THAT SINCE HE WAS THE ONLY ONE PRESENT NO DECISION COULD BE MADE. MR. CLINE REQUESTED MR. NORTHUP TO ATTEND A MARCH 30rn AT 7; 30 PM., WHEN MR. COSTLOW CAN BE PRESENT. GARY NORTHUP REQUESTED THAT THE MAIN WATER METER BE READ EVERY DAY AND REPORTED TO HIM. MICHAEL CLINE AGREED TO HA VE MR. GARTIN DO THE READINGS.

FRANK LEONE FROM ENVIRONMENTAL ENGINEERING SERVICES PRESENTED THE BOARD WITH A PAY REQUEST FROM KIRK BROS $403,421.51, ENVIRONMENTAL ENGINEERING $29,981.00, AND H.C. NUTING $4,240.75. THIS WAS APPROVED BY MICHAEL CLINE. SHAWN COSTLOW WILL BE ASKED FOR APPROVAL AT THE NEXT MEETING.

REPORT WAS GIVEN ON THE DAVID DAY LAW SUIT.

VITITOE CONSTRUCTION LAW SUIT PROGRESS WAS DISCUSSED.

ENVIRONMENTAL ENGINEERING SERVICES PRESENTED A PROPOSED WATER SYSTEM IMPROVEMENTS CONTRACT. THIS WILL BE REVIEWED AT THE NEXT MEETING.

WILFORD GARTIN REPORTED ON THE SCHOOL HE ATTENDED ON GROUND WATER WEDNESDAY.

WILFORD GARTIN ALSO REPORTED THAT THE WATER PRESSURE PUMP WE HAD PURCHASED FROM EASTERN TOOL AND EQUIPMENT HAD GONE BAD. WE GOT A QUOTE FROM THEM FOR REPAIR OF $167.89 INCLUDING SHIPPING. MICHAEL CLINE AUTHORIZED FOR THE PUMP TO BE REPAIRED.

FRANK LEONE STATED THAT WE WERE READY TO START THE BIDDING PROCESS FOR THE FENCE TO GO AROUND THE NEW SEWER PLANT. BIDS WILL BE TAKEN UNTIL APRIL 20rn AT 5 PM. BIDS WILL BE OPENED AT 7PM THAT NIGHT. THE REQUEST FOR SLIDING 20 FOOT GATES WILL BE PART OF THE BID.

LANDSCAPE PLAN WAS REVIEWED. J.S. GOODE LANDSCAPING, ITD SUBMITTED AN ESTIMATE FOR DOING THE JOB. MR. CLINE REQUESTED THAT WE GET AT LEAST 2 OTHERS BY NEXT MEETING TO REVIEW BEFORE DECISION IS MADE. HE FURTHER STATED THAT ALL TREES MUST BE AT LEAST 8 -10 FEET TALL TO OBSCURE MR. DAY'S PROPERTY.

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RECORD OF PROCEEDINGS Minutes of BOARD QF PIIBI TC AFFAIRS


Held._~MA:::M.B~C~H-~2-3,J-------------------20 06

MR. GARTIN REPORTED THAT THE METER ON THE EFFLUENT SIDE WAS NOT WORKING PROPERLY. WILL TEAR DOWN AND SEE WHAT IS WRONG

CARL WHEELER IS REQUESTED TO BE AT THE NEXT MEETING TO DISCUSS THE SLUDGE EQUIPMENT IN THE NEW SEWER PLANT.

DONALD HARTMAN HAS RESIGNED FROM THE BOARD. A NEW MEMBER WILL HA VE TO BE APPOINTED TO FILL THE UNEXPIRED TERM.

MICHAEL CLINE MADE A MOTION TO ADJOURN. MEETING ADJOURNED AT9:25 PM.

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Meeting

F~ECORD OF PROCEEDINGS Minutes of Board of Public Mf airs Meeting


Maach 30 06 Held.~~~~~~~~~~~~~~~~~~~~~~~~~-20~~~-

The South Bloomfield Board of Public Affairs met in sp

RECORD OF PROCEEDINGS Minutes of Board of Public Affairs Meeting


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Stencils are needed on the fire hydrants. Valves numbers are needed at the sewer plant.

Meeting adjourned at 9:25 p.m.

Clerk

'CllaelClil1;,Chairman

RECORD OF PROCEEDINGS Minutes of Board of Public Affairs Meeting


The South Bloomfield Board of Public Affairs met in regular session on Thursday, April 20, 2006 at 7:00 p.m. Present at the meeting were Mayor Albert Roese, Chairman

Michael Cline, Shawn Costlow, Richard Carpenter, Willie Gartin, Frank Leone and Kate Roese, Clerk/treasurer.

The meeting was called to order. The minutes were readand approved.

Richard Carpenter was sworn in as a new member to the Board of Public Affairs~'

Shawn Costlow wondered after the patching is done to the califer column and tank could the entire thing be coated. Frank Leone said he would look into this.

There is only one bid for the landscaping at the new sewer plant. Shawn brought up the name of Jason Crumley. He could be interested in the project. Frank took his name and number. Also the landscaping at the rest area could possibly be done by the same company.

The bidding on the fence was extended to May 4, 2006.

Nothing has been heard from Lori Clark on the two law suits.

Mike requested an additional gate be aqded at the sewer plant. It will looked into how much it would cost.

Moving more dirt around roto mat and sludge building. Need more dirt around tanks. Clairifiers need steps. Looking into pouring in place or pre-cast, which ever is cheaper.

Floor poured in lower building and septic building. Top poured in screen building next Week.

Generator delivered on Tuesday. Will be placed next week and anchored down after concrete has been down for ten days.

Mike Cline made a motion for pay request to Kirk Bros. and Nutting. Shawn seconded the motion. All yeas.

Two ladies were at the meeting and complained about iron in the water at the mobile home park. There are not enough fire hydrants in park. Flushing is not possible at the park. It was suggested to use Iron-Out or get two whole house filters to put on water lines.

ODNR does mapping every county and Shawn wondered ifthat would be a good enough map instead of $10,000.00 aerial survey. It was explained that the ODNRmap is not detailed enough. Need elevations to be able to project other projects. Also show storm and sanitary sewers depth. Could use for other things and also charge others for this information.

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RECORD OF PROCEEDINGS 1, Minutes of Board of Public L\ffairs


Gary Northup arrived at 8:00 p.m. Gary complained about his trash bill. It was explained to him that trash bills are a part of the village council and not the Board of Public Affairs. He was told to go to the next council meeting. He stated he appreciated the credits on his water and sewer bills. It was stated that he will not have to pay the sewer pay of $498.48 submitted by Phyllis and due April 26, 2006.

ODOT has estimated there are $60,000 in repairs needed at ttie rest area. The main power feed was cut to the plant and building. Bonding company needs to step up and help us with this. The rest area will have to be closed at least two days for repairs. It will cost more to fix than the beginning project.

Willie. will like an agenda before each meeting.

Willie had a complaint from a homeowner on Scioto Landing Blvd concerning chlorine. smell. He explained to her because she lives on a dead end street the chlorine does not flush out of the lines as easily as it should.

Bridget from the EPA called wondering about the iron levels going up and down. Willie is checking on this and will work with her on this. He feels filters are old and not much can be done ..

Willie is having problems with brine tank again. Pump runs but that does not mean it is working.

Motion to adjourn by Shawn Costlow, seconded by Richard Carpenter. Meeting adjourned at 8:50 p.m.

Kate Roese, Clerk

Meeting

RECORD OF PROCEEDINGS Minutes of South Bloomfield Board of Public Affairs

Meeting


Held ----Ma~~------------------20 06 - May 18,

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The Board of Public Affairs met in regular session on Thursday, May 18, 2006, at the Municipal Building. Present were Mayor Albert Roese, President Michael Cline, board member Richard Carpenter, Sewer and Water Superintendent Willie Gartin, Steve Canter of EES, Sgt. Carolyn Zeisler Ohio State Highway Patrol, Gary Northup, Bill Carl, and Kate Roese clerk/treasurer.

Sgt. Carolyn Zeisler a representive of the Ohio State Highway Patrol wanted to discuss any plans we have for further development south of town. Tli.ey are interested in linking

into our sewer and water systemt-'ltwas stated that at one time there was talk about going behind the patrol station with the sewer and water into Cook's Creek because the patrol station is on land owned by the state. Sgt. Zeisl~r said that the patrol wants to request research of the availability of getting the water andsew~r to tbe patrol post. If this could happen there is a possibility a new post could be built on the property. Steve Canter from

: EES stated that they could look into the cost of getting service to the patrol post as well ' as Carvel Manor on State Route 104. Richard Carpenter said, that Cook's Creek had expressed an interest in tapping into our lines and then if any pew sites along the tap from theirs would want to come on board they would get the tap fees. The Mayor stated that Eric Clark is also working on cost for these things if the patrol post could help with the annexing problem. It was suggested that the patrol post could contract Eric Clark for more information. He is our city engineer and would have a map with the easiest way to put in the lines.

Gary Northup thanked the board for better water and sewer bills. He had some issues with the sewer and water bills. He was told that we did not know he was coming this month and did not have any information to speak with him. It was suggested that he come back next month and we would be more prepared. He is also concerned about the water in general. He has received several. complaints from the residents of the mobile home park about rust and smell. He was advised that he needs to put in the flushing hydrants that were suggested in the past. He stated that he would talk with Willie and find the best places for these and get them installed immediately. Mike would like a map of the water lines in the park and sizes of lines. This would help with the installation of the flush hydrants and testing the pressure of the lines.

Water problems still exist. Iron and chlorine seem to be the biggest problems. Back washing was discussed and it was suggested that putting in a tap to check the water after the backwashing might be appropriate. Since the hydrant testing is over EES is putting together a model to show effects of any more new housing on the water system.

The Mayor signed the pay request for Kirk Bros., N.C. Nutting and Brown Publishing for publication of the fence bid.

Reporting on the new sewer plant. The trim on the metal building is the wrong color. They are starting to take it down and the right color will be installed. A rubber rain and . snow seal is needed on the vent under the cap of the new roof. The doors were replaced with the right doors. Claypoole Electric set the pole for the new electric yesterday. The hydrant will be installed this week and the lines will be pressure tested.

RECORD OF PROCEEDINGS Minutes of South Bloomfield Board of Public Affairs DAYTON LEGAL BLANK, INC., FORM NO. 10148

The bids for the fence were read and approved. It was unCiear if Lori Clark had looked at .-.:__ the bids or not. If she has, Mike made a motion to accept Paul Peterson as the lowest

bidder and Richard Carpenter seconded the motion. We were wondering if the bid included a third gate. We need a third cheap gate, not a rolling type, at the northwest side of the site. This would help Carl Wheeler when he is hauling. He could go in or out this

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- gate so he does not have to drive through the entire plant. If not in the plans, we need to get a price for a third gate from Paul Peterson~ There was a rp.otion made by Mike to accept the low bid for the landscaping from J. S. Goode. Mayor Roese wants to make sure all the trees on the bid will be approved by the forester in this area. The motion was seconded by Richard Carpenter. Steve Canten:yill eheck with J.S. Goode and Hidden Acres Nursery concerning putting in a bid for the rest ,~ea. -.-, Mayor Roese wonders if we should borrow the money to finish the rest area. Steve Canter says we might have enough contingency money to do it from the sewer plant loan.

' Contingency money is there because we have had few change,. orders and nice weather. Hollins is working with the bonding company. Steve Canter is recommending that we purchase an algae sweep weir cleaning mechanism for the cost of $40,000. With the type of equipment that we have, he feels this is the best option for algae cleaning for our type of system. Mike and Richard approved this purchase.

Carl Wheeler has a motor he wants to use that is not explosive proof. Richard says it is the law that everything needs to be explosive proof. He asked Willie to find out how much it would cost for a motor that would be up to code.

Now that the hydrants have all been checked, it was determine4 that some do not have enough pressure to be used in a fire situation. Therefore, they need to be painted a different color so the fire department will know not to use them. They will also number all the hydrants for easy identification.

Motion to adjourn by Mike Cline and seconded by Richard Carpenter.

Kate Roese, clerk/treasurer

Meeting

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RECORD OF PROCEEDINGS Minutes of Meeting


The Board of Public Affairs met in regular session on Thursday, June 15, 2006, at the Municipal Building. Present were President Mike Cline, members Richard Carpenter and Shawn Costlow also Frank Leone from EES, Superintendent Willie Gartin, Bill Carl and

_ Kate Roese, clerk. Village residents Walter Dillion, Lena Dillon, Dick Robinson, Eleanor Robinson, Teresa Gloyd, William J. Gloyd, Charles T. Hart, Pam Cheadle, Mike .

Cheadle, Betty J. Frush, Kim Zollinger, Lisa Hopkins, Cliff Brady, Mary Scarberry, Larry E. Binkly, Shelly Hopkins, Roger Hopkins, Paula WeQb, Joyce Clark, Michele Townsend and Dolly Flebbe. -- '"

The minutes of the last meeting were read and app_!:!)ved by Richard Carpenter and seconded by Mike Cline. . ;-:.-

It was noted we have not received a map from Gary Northup for water lines in the mobile home park.

We listened to complaints from residents about the water quality. They feel the problems started after the village took over the water system. Charles T. Hart noted that he had filled his swimming pool twice and both times the water was pink. He lost 5,000 gallons of water because he was told by the EPA to dump the water.

Bloomfield Hills resident (107 Richard Ave.) also complained about brown water for laundry, drinking and bathing. Joan Frush noted the water is worse over the weekend. Willie says we have spent $5,000.00 on pumps trying to fix the problem.

Mike Cline stated we are working on problems and trying to take care of them all. The chlorine problems in Bloomfield Hills could be caused by dead end lines in undeveloped areas. Brown water is caused by rust. Residents would like some type of compensation for items ruined by rusty water.

_ Roger Hopkins said 137 people, including Wendy's, McDonald's, and Bob Evans signed a petition concerning the water quality. Residents feel that four years with problems falling on deaf ears is enough. They will put the utility bill payments in escrow until the problems are fixed, if necessary.

Frank Leone from EES stated there are problems that everyone (council, board, and mayor) is aware of and trying to fix. EES is volunteering their engineers to help Willie with everything. They have found a lot of valuable information that should help fix some of the problems. He thinks the problems are solvable. He also stated that flushing at the end of the month would help. He feels that flushing hydrants should be installed in the mobile home park. He will give us a report in July on the progress.

Dolly suggested we put a note in the utility bills informing residents of improvements .

Mike hopes that more people Will come to the meetings the third Thursday of every month so we can keep them up to date on problems and solutions. -

The work is progres~ing_ at the new sewer plant. Easements for dewatering are done. We sh?ul_d start dewatenng m July. Ice guard is all done. Carl Wheeler's grinder is in the bmldmg and the explosion proof motor is here. Carl Wheeler will pay the difference between the motor he had and the explosion proof one. It was noted that 70% of the work is done and paid for.

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Shawn Costlow made the motion to pay $25,770.60 to EES, $188,271.31 to Kfrk Bros. and $1,331.00 to H.C. Nutting. Seconded by Mike Cline. All yeas. .

There are problems with the water tower. It fills from the bottom so the water never turns over. If we could change it to fill from the top that would enable us to never have stale water in the tank.

Frank Leone needs to document all the free labor he is providing for us.

We will repair and replace everything on the list that Frank has supplied for us. That includes additional equipment including a flow meter, mix tank, powder scale, two barrel scales, two day tanks (20 gallon) and two injection pumps ( one for each well). We will have two purchase order numbers one for well #1 and one for well #2. Hopefully, we shouldn't spend more than $10,000.00.

It was suggested that we increase pay and hire a second meter reader. Right now, she get $125.00 per month and $6.70 per hour for any extra work she does such as hanging shut off notices.

Bob Thompson's infected arm and shoulder injury was discussed. Was the shoulder injury reported to anyone? Willie feels that Bob does not do good work at the water plant. It was suggested by Frank that Willie needs to do everything while we are having problems. We are not sure how conscientious Bob is with his work. He has made no effort to get his license. Mike Cline feels we need to bring Bob in and discuss his plans to get his license. Dave (EES) thinks we need to look into what Bob is doing to help Willie. Is he interested in getting his training? If Willie would be off due to illness EES would bring in an operator to take his place.

The Day lawsuit has Frank Leone impersonating an engineer and an injuction to stop the sewer plant from opening. Lori Clark has never done anything about this.

It was suggested that we look into Bob's training at next month's meeting and if he does not want to get his license, we hire someone else and put Bob on as a part time laborer.

Motion to adjourn by Shawn Costlow and seconded by Richard Carpenter. All yeas.

Michaeiiinl'esideit

Tr::-::;: '-..J.~~ ~ate Roese, cle* \

RECORD OF PROCEEDINGS Minutes of Board of public affairs. Meeting


Held. ______ J_u_l-=...y_Z0--='~---------------20 06

The South Bloomfield Board of Public Affairs met in regular session on Thursday, July 20th, 2006 at the Municipal.Building. Present at the meeting was Chairinan, Mike Cline, Board Members Richard Carpenter and Shawn Costlow. Also present was Frafik Leonee from EES, Superintendent, Wilford Gartin, Bill Carl, Roger Hopkins, Pat Rippetoe, Jenny Mand Gary Northup. Filling in for the Clerk-Treasurer was Kelly Estep, Income Tax Clerk.

The minutes of the last meeting were read and approved by Mike Cline. Seconded by Richard Carpenter.

A discussion was held on the electric at the left Station at the Rest Area. The board decided to disconnect the service and pay the reconnect fee of $30.00 when the state gives notice that they are re~dy to g(;-ah~ad with the sewer project. Richard Carpenter made a motion to turn off the electric at the Lift Station until further notice. Seconded by Mike Cline. All yeas.

>

A motion was made by Mike Cline to give a discount to the-South Bloomfield Methodist Church ' since they had a water leak. Take the average of the last 3 months sewer bill and credit - acc9rdingly. The motion was seconded byi:1..~~ll yeas.

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Fraiik Leone was present to give the update on the water plant. He-told the board the plant was about. 80 percent complete . The computer model of the system was shown and discussed. There were pictures for the board to review showing the progress of the plant .

He also had a change order for a few items in the new sewer plant that were still within the budget of the contract. The dewatering at the old sewer plant for the new lift station was also complete. A pay request report was also given. A motion was made by Richard Carpenter to pay the bill request in the amount of $358,799.44 to Kirk Brothers and $19383.00 to Nutting for services rendered. Motion. was seconded by Shawn Costlow. All yeas.

A motion was made to approve the change order number two by Shawn Costlow. Seconded by Mike Cline. All yeas.

Mayor Roese requested a copy of the report from Frank Leone that was shown to the board so he could keep the citizens of South Bloomfield informed on what was going on.

The Board informed Wilford Gartin that they appreciate all his hard work on the good quality of the water.we have. Roger Hopkins asked the board about the water quality and Frank Leone explained what has been done to improve the water and what they are doing to continue to keep it good. Frank also gave the test results of the water we have tested. Wilford Gartin explained how the flushing was done since Roger Hopkins stated that he has good water one day and bad the next. Pat Rippetoe also mentioned that they did not have these water problems before Gary sold the plant eight years ago. She also complained about ruined clothes and not being able to cook or drink the water.

Richard Carpenter asked Gary Northup to get with Willy on the best way to solve this problem. He said that Willy would help and he also asked Gary Northup for a drawing of the parks water lines. Gary stated that since the water lines were his responsiblity the Village didn't need a copy of these lines. Gary Northup also mention that he would have no problem installing the extra hydrants in to improve the water if he felt it would help, but as far as he was concerned, until the water that was coming in was good, it would not help and that they may not even need it when the water was good. Gary Northup said he would go another 30 days and discuss more hydrants after he sees what the water quality is like by then.

The Board stated they would do a major flushing of the lines the end of August and we will inform the residents in the newsletter next month.

Frank Leone stated that the EES Team will be present at the next Board meeting to tell about the study of the computer module.

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RECORD. OF PROCEEDINGS Minutes of Board of Public Affairs


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Northup asked the Board about the backflow testing and wanted to~kriow who requires it. Board informed him that it is required by the EPA, especially for coinmerical and residents wells, pools and hot tubs.

Pa Rippetoe questioned about the mosquito spraying, especially in the hole that Dominion H es dug and left with standing water. She was told that this would be discussed at the next C cil meeting. They would see if Mr. Holmes could come out and spray extra.

Northup was present at the meeting to discuss- his utility bills. He requested a discount in bills. Aft(?,t: going over the bills, the board decided that he would not be given a discount. water was used and therefore it is owed. Willy suggested that Gary Northup may want to

Meeting

ge a leak locator to he~ with his problems. Mr. Northu:e also requested the Board take over the '" w er lines. They informed him that the water lines woald have to be brought up to code before

th would even think about this. Ifhe did seriously want t&'go in that direction, they would find ou what code to go by, etc. A motion was made by Mike Cline that Gary Northup pay his past

du lutility bills immediately as there will be no discount. Motion was seconded by Richard C enter. All yeas.

otion was made by Mike Cline to draw up an ordinance to the fact that if anyone was uting their water bill, they would have to pay for the calibration and bill if wrong. If their

m er was not correct, the Village would give them a discount and pay the calibration fees. M tion was seconded by Richard Carpenter. Vote all yeas.

iscussion was held on Scioto Estates not turning off the water for non-payment in a timely er. The board stated there wasn't anything they could do about that.

iscussion on a raise for the meter reader was brought up. A motion was made by Mike Cline crease the meter reader from $125.00 per month to $175.00 per month because of the

in ease in homes and as long as the readings get done within the 4 days. Motion was seconded _by "chard Carpenter. All yeas.

As ong as the meter reader does the readings in a timely manner and keeps good workrecord, th won't do anything about a second reader at this time. If a second reader is required, the

thly salary would be split between the two readers.

scussion was held on Wilford Gartin taking the Village truck home during the week. It was ded to table that for now and see if they could give him a raise, which would have to be ght up at Council. They discussed a cost of living raise also.

otion was made by Mike Cline to increase Willford Gartin's pay. Motion was seconded by ard Carpenter. All yeas.

A scussion was held on Robert Thompson, the water and sewer helper. The board requested tha a meeting be set up next week (week of July 24th) to discuss his schooling and knowledge on the ater and sewer plants.

otion was made to adjourn the meeting by Richard Carpenter. Seconded by Mike Cline. All

Kelly Estep, Income Tax Clerk

RECO-RD OF PROCEEDINGS Minutes of South Bloomfield Board of Public Affairs

Meeting


The Board of Public Affairs met in regular session on Thursday, August 17, 2006 at the Municipal Building. Present were President Mike Cline, members Richard Carpenter and Shawn Costlow also Frank Leone from EES, Superintendent Willie Gartin, Mayor Albert Roese and Kate Roese, clerk.

The minutes of the last meeting were read and approved by Richard Carpenter and ' .

seconded by Mike Cline.

It was decided that the flushing of the lines in the village would be put off until September due to the dry weather.

Frank Leone from EES stated ~h~t Pittsburg Tower will do an inspection of the water _ tower within the next two weeks. There will be no cost to the village for this service. ; They will look at what maintenance needs to be done, any code violations etc. They will

go inside the tank to check the sealing. The tank was assembled 1997-98 and has been inspected twice before. They will discuss ways for the water to go into the tank. The best way is from the top down. Right now it is first in and first out and when there is a big demand the water that is drawn down is not good quality water.

The pay requests for the wastewater plant are as follows: Kirk Bros. $294,084.35 and EES $19,000.00 for a total of$313,084.35. The plant start up will be August 28 with a dry start on September 5. By the middle of September we should be ready for a wet start. The formal completation date is September 24, 2006. There will be an adjusting change order for the final billing to keep track of additions and subtractions. So far there has only been $32,000.00 in change orders.

Richard Carpenter asked Willie Gartin if he was happy and satisfied with everything in the new plant. Willie answered that "yes, so far everything is fine."

Mike Cline made a motion for the pay request and seconded by Richard Carpenter. All yeas.

Change order # 3 request of $4,522.00 was made by Frank Leone. Shawn Costlow made the motion to approve and seconded by Richard Carpenter. All yeas.

Frank brought up the estimate from Roese Bros. Paving to surface treat the gravel areas at the new plant. The area is 2575 square yards and the estimate is $14,150.00. Because the entire project is under budget Frank feels this could be done. The project could be looked at and discussed at a later date. That way, if any unknown problems do arise after start up, we would still have a cushion of money to take care of it.

RECORD OF PROCEEDINGS Minutes of South Bloomfield Baord of Pub] j c Affairs


Frank submitted for our information a water treatment alternative for distribution, storage, supply and treatment. The study is to show us operational improvements, model distribution system, evaluate elevated storage, identify cost effective solutions, and develop a phased implementation schedule.

One of our major problems is the plant is running twenty two hours a day and that is not a good thing. The improvements made lately are good but, they are more or less a band aid. We will eventually need to build a bigger water plant. The village made a growth

. decision to build the new sewer plant, now we have to follow through with a new water plant. Frank will have good figures next month for us and a plan on how to proceed with all the new ideas.

In other issues, Mayor Roese talked to Gary Northup. He wants to do someflushing of ; lines next week. He also told the mayor he has found a major leak.

The problem with the Rt. 23 rest area is still troublesome. The bonding company's consultant says he must have facts and figures to back up our claims of shoddy work from Vitatoe. Frank says we should have an exact list of what inspections are needed so we do what is necessary to please the bonding company. We should have something in writing before we begin. There is still several thousand dollars in electrical work to be done . ..., The main power to the building was cut and QCI was there at the time and never told us. Willie will call Flo-line for an estimate. There may be a lot of mud in the lines now and we may need to have them hydro-vaced.

The invoice from Chuck's Septic for the work done in the Dominion complex should be Dominion's responsibility. Kate will send a letter to Dominion asking for reimbursement. There was a video taken of the work and a copy went to Dominion.

Mike talked to Bob about his schooling. He was told that he had to start classes or he will be replaced. The classes start in October and registration is September 1. If he does not sign up, after September 1 we will start looking for a replacement for him.

Willie was asking again about taking the village truck home. He was told that council is working on raises. He has 139 hours to use before January. He will start taking Fridays

. off so he will not lose the time.

Frank stated that at the next meeting he will have ideas on-how to make the mobile home park up to code with the sewer and water lines. Gary wants to give us the lines and we need to know the code.

Motion to adjourn by Richard Carpenter seconded by Mike Cline. All yeas. Meeting adjourned at 9:30 pm.

Meeting

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RECORD OF PROCEEDINGS Minutes of South Bloomfield Baord of Public Affairs Meeting

DAYTON LEGAL BLANK INC., FORM NO 10148

; Kate Roese, clerk

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RECORD OF PROCEEDINGS l\1inutesof VilJage of South Bloomfield Board of Public Affairs


The Board of Public Affairs met in regular session on Thursday, September 21, 2006 at the Municipal Building. Present were President Mike Cline, members Richard Carpenter and Shawn Costlow also Frank Leone from EES, Superintendent Willie Gartin and Kate Roese, clerk.

The minutes of the last meeting were read and approved by Richard Carpenter and seconded by Mike Cline.

Willie's vacation was addressed. He has been having problems finding the timeto take it. Mike told him he can only carry over forty hours to next year. He must either use it or lose it.

Shawn wonders about having a back up person for Willie. It must be a licensed person or EPA could become upset with us. Frank will get a price for an operator for a minimum of four hours a day. Richard Carpenter made a motion for Frank to look in to finding a back up person, seconded by Shawn. Vote all yeas. '-

Frank stated a tower inspection will be held tomorrow afternoon. Also the David Day law suit has been settled. Mr. Day will have to pay his own lawyers and was told to leave the village alone. Frank also said he had a meeting with the mayor and he would like for EES to take over the Rt. 23 rest area problems. They will try to get everything done that ODOT is asking. Frank thinks we might have enough money left in the new sewer plant project to pay for the expenses of the rest area.

Concerning the new sewer plant, Frank says Kirk Bros. only have about two and one half weeks of work left. The fence goes in on Monday. There is some clean up to do at the old plant. We should be ready to switch over soon. Wheeler needs to be ready to pump out and clean the old station. Frank wants to have a meeting with Wheeler to show him what needs to be done. The board approved a payment to Kirk Bros. of $295,590.63 and $15,000.00 to EES. Mike made the motion to pay and Shawn seconded it. Vote all yeas.

Frank gave us a cost analysis for a new water plant. There are five priorities. We can choose to do one or all of them. Priority 2 with the automatic flushing hydrant in Millport will be done right away. Mike made a motion to do this, seconded by Richard Carpenter. V ate all yeas. Frank stated that he feels we can get two grants for the new system. One from OPWC for $300,000 and one from ODOD for $500,000 for every $100,000 of construction grants the village debt service is $4,150.00. He gave us a table with how much each priority will cost the village. He also feels that we should do the Route 316 loop, if possible. It would provide a second feed to the system Gust one is dangerous), do a lot for fire flows and provide a consistent water flow for things like Berger Hospital.. Construction would be one to one and a half years away. It would take about that long to get the grants in place. If by that time our growth has slowed, we could change our ideas.

Meeting

RECORD OF PROCEEDINGS Minutes of South Bloomfield Board of Public Affairs Meeting


Held ____ S---=ep==-t_e_m_b_er_2_1_.

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RECORD OF PROCEEDINGS I

Minutes of So11th Bloomfield Baord of Public ._1\ .. ffairs Meeting


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The Board of Public Affairs met in regular session on Thursday, October 19, 2006 at the Municipal Building. Present were members Richard Carpenter and Shawn Costlow, Superintendent Willie Gartin, Carl Wheeler and Kate Roese, clerk. Mayor Albert Roese arrived at 7:25 pm.

The minutes of the last meeting were read and approved by Richard Carpenter and seconded by Shawn Costlow.

Shawn made a motion to pay EES $15,000.00 and Kirk Bros. $199,080.92. It was seconded by Richard Carpenter.

Willie stated everything is operable at the new sewer plant. Claypool Electric is holding . some things up. Willie decided to postpone any problems to the next meeting when Mike ; Cline will be there.

The auto flusher should be here in two weeks. We have been having problems with the lo_ back hoe, so hopefully, we can install it when it arrives. We need some one with diesel experience to look at the backhoe.

Concerning the old invoices from QCI it was decided that invoice# 33383 should go to Maronda. The other invoice we need more information on it.

The next meeting will be on November 16, 2006 or whenever it is convenient with Mike Cline.

Motion to adjourn by Richard and seconded by Shawn. Meeting adjourned at 7:45 pm.

Michael Cline President

Kate Roese, clerk

RECORD OF PROCEEDINGS Minutes of South Bl oomfi el d Board of P11bli c Affairs Meeting


Held. _____ N~o~v!:'....Se:=!..!m!!:::b'.s:er.:!::..........1~6~,----==-20~0~6-L--______ ___: ____ --'"-__ 20 ___ _

The Board of Public Affairs met in regular session on Thursday, November 16, 2006 at the Municipal Building. Present were President Mike Cline, members Richard Carpenter and Shawn Costlow, Superintendent Willie Gartin, Zoning Inspector Dale Hoover, EES representative Frank Leone, Mayor Albert Roese, Les and Ethel Cline, Gary Northup, Bill Carl and Kate Roese, clerk.

The minutes of the last meeting were read and approved by Richard Carpenter and seconded by. Shawn Costlow.

The meeting started with Les Cline concerning the new automatic car wash he is building in the village. The village was wondering how much water and water pressure he will need. He stated they will install water tanks and pumps. He will useno more than 3,000 gallon per day and 75 gpm pressure. Dale feels this will work. All the water goes into the sewer and none is recycled. There are two dry wells to take care of run off so every thing should be ok. Mike made a motion to accept the plans, seconded by Richard. The new sign will need approved by ODOT.

Frank Leone stated everything is going ok at the new sewer plant. They are still working on the electrical part. He requested $63,126.59 be paid to Kirk Bros. and $54,335.00 to technical services. We are still under budget. Shawn made a motion to pay, followed by a second from Richard.

Frank also discussed the rest area. Depositions were taken last week. He has made a list of ~verything needing finished to satisfy ODOT. lfwe do this hopefully we can recoup the money from ODOT. Can we do this without jeopardizing recovery? That is something Lori must tell us. We will just have to wait for the trial in January.

Willie stated the flushing hydrant is in at Millport and working.

Gary Northup says the back flushing every day is helping. It is good for keeping rust out of the park. On Saturday morning he received a call concerning a flushing hydrant. Someone had driven over it and tore it out of the ground. Since he does not know who ran over it, he will pass the charges on to the man who lives at that lot number. Shawn says we never give credit on water. The residence insurance should help pay for this. Gary will deduct 44,000 gallons from his bill this month and.in the mean time he will check it out. He still feels that his water bill is too high. The village will provide one person and Gary will provide one person and they will go house to house and check all the meters to make sure they are all installed correctly. Phyllis will set this up with Brenda. It will be done one half day on Tuesday and one half day the following week on Tuesday, Wednesday and Thursday.

Ken McCoy arrived at 8:45. Phyllis provided a list of residents who have not had their back flows tested. Ken will deliver subpoenas to these individuals. Shawn wonders about having air brakes on pools, instead of back flows. The EPA will not accept air brakes it has to be back flows.

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RECORD OF PROCEEDINGS Minutes of South Bloomfield Baord of Puhl i c Affairs


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Erma Spangler asked for forgiveness on her water bill. She had a leak and used 6,200 gallons in one month. We will charge her the full amount for water and deduct 4,000 gallons from the sewer amount. Motion to give credit by Mike and seconded by Shawn.

The board went into executive session to discuss a personnel problem.

The board came out of executive session and went on to discuss a bucket truck. It was decided to try to find a good usedone ton truck with out riggers. Then we could take the

. crane off the old truck.

It was suggested to Willie by Mike that he apologize to Phyllis for the language he used.

Motion to adjourn by Shawn, seconded by Richard. Meeting adjourned .at 10:20 pm. i.


Kate Roese, clerk


DAYTON LEGAL BLANK INC., FORM NO 10148

The Board of Public Affairs met in regular session on Thursday, December 21, 2006 at Held the Municipal Building. Present were President Mike Cline, member Richa.!~ Carpenter,

Mavor Albert Roese and Bill Carl.

Kate Roese was absent so the minutes were not read.

The letter to the meter reader was read. The motion to send it was made by Mike and seconded by Richard. The letter ~ill be sent to the meter reader regarding getting the meters read in a timely fashion.

There was a walk through with Kirk Bros. at the new sewer plant. There are several items on the punch list that need to be addressed.

Maronda is to bring the plat to Planning and Zoning and then pass it onto the Board of Public Affairs to look at the utilities.

There was an inquiry into Bob's schooling. How is he getting along?

The invoices for Kirk Bros. for $143,361.85, EES for $29,940.00 and Buckeye Power for $6,850.00 was approved for payment with a motion by Mike and a second by Richard.

Meeting adjourned.

Minutes taken by Bill Carl.


Kate Roese, clerk

January 19, 2006February 16, 2006March 23, 2006March 30, 2006April 20, 2006May 18, 2006June 15, 2006July 20, 2006August 17, 2006September 21, 2006October 19, 2006November 16, 2006December 21, 2006

Documents

BPA Meeting Minutes - All of 2006 - Village of South Bloomfield