BPA Meeting Minutes - All of 2003 - Village of South Bloomfield

i f. i

I i.

. 1 l1 '===""'

Minutes of RECORD OF PROCEEDINGS

BOARD OF PUBLIC AFF1UR8

DAYTON LEGAL BLANK, INC., FORM NO. 10148

Held. ____ ~J~AN=.l..;U~A...!...loR.l......IY ___ 1.L,....16..i...-.,------------20 of;

HE SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS MET IN REGULAR ESSION AT 7 PM. PRESENT FOR THE MEETING WAS WILLIAM CARL. AUL ROULETTE. WILFORD GARTIN. JOHN GROSSE. TERRY COLLINS. EVIN KERSHNER. JOE SMETANKO. RYAN EASTWOOD. JEFF MOORE. CARL

EELER AND CLERK FERN BOZMAN.

CARL CALLED THE MEETING TO ORDER.

ICHAEL CLINE ARRIVED AT THE MEETING.

INUTES WERE READ.

REAURER REPORT. EPA WATER. SEWER AND SLUDGE REPORTS WERE VIEWED.

FF MOORE FROM QUALITY CONTROL INSPECTIONS. INC.(QCI) WAS RESENT TO PRESENT A PROPOSAL TO DO INSPECTIONS FOR THE ILLAGE ON THEIR PROJECTS. HE PRESENTED MATERIAL TO EACH

MBER FOR REVIEW. THERE WORK HE STATED WAS TO TRACK AND NITOR QUALTITIES AND COSTS AND GIVE A REPORT ON ALL SYSTEMS AT ARE INSTALLED UNDER THEIR INSPECTIONS.THEY HAVE A

LECTRONIC SYSTEM THAT CAN BE USED TO REPORT EACH DAY AND EN A FINAL REPORT FOR EACH DAY'S WORK. COST WOULD BE $

4.00 PER HOUR PER PERSON. FOR A PROJECT REPRESENTATIVE FOR 8 HOUR DAY. OVER TIME WILL BE PAID AT $ 51.00 PER HOUR. PER RSON FOR EACH EXTRA HOUR WORKED.CONTRACT ADMINISTRATION 54.00 PER HOUR PER PERSON. HE STATED THAT 100 PEOPLE RKED FOR THE COMPANY. BOARD TOOK THE INFORMATION UNDER VISEMENT.

ILFORD GARTIN REPORTED THAT HE HAD RECEIVED A LETTER FROM E HARRISON TWP FIRE DEPARTMENT ON THE FIRE HYDRANTS THAT ILL HAD WATER IN THEM AND NEEDED ATTENTION. MR. GARTIN PORTED THAT THEY MUST NOT HAVE WAITED LONG ENOUGH TO LET E WATER DRAIN BACK UNTO THE HYDRANTS.

RRY COLLINS REPORTED THAT HE HAD OBSERVED THE COMPACTION STS AT RIVER BEND AND HAD CONTACTED JOHN GROSSE ON THEM. EY ARE DOING COMPACTION AT 95 PERCENT AND 98 PERCENT. HE RTHER STATED THAT G0-0-TECH WERE DOING SOIL TESTING. HE SO STATED THAT THEY HAD FOUND THE FORCE MAIN AND IT WAS 4-* FT DOWN. THEY ALSO LOCATED THE FORCE MAIN ON THE SOUTH

IDE OF ST. RT 316. HE REPORTED THEY WERE STOCK PILING TOP IL ON THE SOUTH SIDE OF THE PROJECT.

DOMININ HOMES HE REPORTED THAT THERE WAS NOT ENOUGH DDING PUT DOWN AROUND THE CATCH BASINS IN THE BACK YARDS AT THESE WILL BE REDONE TO CORRECT THAT PROBLEM.

ILLIAM CARL QUESTIONED ABOUT THE PONDS IN FRONT OF DOMINON D WHERE THE WATER WOULD GO AFTER THE PONDS ARE FILLED. JOHN OSSE REPORTED THAT IT WOULD GO INTO A PIPE THAT WENT UNDER . 23 TO SPEAKMAN'S PROPERTY AND INTO HUGHES DITCH

.r-~ {~ ~J 0


BOARD OF PUBLIC AFFAIRS Meeting

DAYTON LEGAL BLANK, INC., FORM N0.10148

JOHN GROSSE REPORTED THAT RIVER BEND HAD PLANNED FOR THEIR PONDS TO HOLD THE 100 YEAR SIZE.

DISCUSSION WAS HELD ON THE FORCE MAIN WITH DOMINION . JOHN GROSSE REPORTED THAT THEY WERE MOVING IN FURTHER DOWN THE ROAD TO ANOTHE MANHOLE AS THE PRESENT ONE WOULD NOT BE ABLE TO HANDLE THE ADDITION FLOW.

WE ARE STILL WAITING FOR A EASEMENT FROM GARY NORTHUP FOR THE FORCE MAIN TO RUN WEST ON NORTHUP AVE.

TERRY COLLINS QUESTIONED IF WE SHOULD HAVE MARONDA HOMES RUN A MADRELL TEST ON SCIOTO LANDINGS SEWER LINES AS THEY HAVE NOT BEEN USED IN OVER 2 YEARS.

WILLIAM CARL WANTED TO KNOW IF DOMINION HAD INSTALLED ENOUGH SHUT OFF VALVES IN THEIR NEW SECTION TO CONFINE A WATER LEAK. JOHN GROSSE STATED THAT THEY HAD VALVES AT EVERY CORNER .

RYAN EASTWOOD WAS PRESENT WITH RIVER BEND'S SANTIARY SEWER PLANS. THE BOARD REVIEWED THEM . MR. EASTWOOD REFERRED TO THE RELOCATION OF THE LINES , ALSO THE FORCE MAIN WILL BE RELOCATED AFTER THEY GET DONE WITH THE GRADING. THEY SUGGESTED THAT THE PRESENT LINES BE CRUSHED AND LEFT IN THE GROUND. THE BOARD STATED THEY WANTED THEM REMOVED AND ALSO THE MANHOLES MUST BE REMOVED FROM THE LINE THEY ARE TO TAKE OUT. NOTHING IN THAT SYSTEM THAT IS NOT GOING TO BE USED IS TO BE LEFT IN THE GROUND. DISCUSSION WAS HELD ON THE CHANGE OVER ON THE FORCE MAIN FROM THE PRESENT ONE TO THE PROPOSED NEW ONE., POSSIBLE SUNDAY MORNING EARLY OR POSSIBLE TUESDAY OUR THURSDAY DURING THE DAY. THEY SUGGESTED THAT MR. GARTIN COULD PUMP DOWN THE PLANT AND THEM MAKE THE CHANGE BY HOLDING THE SEWERAGE IN THE LIFT STATIONS BEFORE IT HITS THE PLANT.

THE BOARD REQUESTED TIME TO STUDY THE PROPOSED SANITARY SEWER PLANS AND HAVE MR. EASTWOOD COME BACK ON FEBRUARY 6TH FOR FINAL REVIEW ON PLANS.

DISCUSSION WAS HELD THE PROPOSED WINCH CRANE FOR DOMINION HOMES LIFT STATION. E.C. BABBERT , .INC. WILL BE GIVING A DEMONSTRATION OF IT ON FEBRUARY 4 AT 9 AM. THEY ALSO WILL BE BRING OUR PUMPS FOR THE STATION WITH THEM AND WILL STORE THEM AT THE SEWER PLANT.

DISCUSSION WAS HELD ON THE JUNCTION CHANBERS FROM THE EXISTING SEWER PLANT TO THE NEW PLANT.

KEVIN KARSHNER PRESENTED THE PROPOSED BLOOMFIELD HILLS SECTION 2, PHASE 1 AND 2 SANITARY SEWER IMPROVEMENTS PLANS. JOHN GROSSE STATED THAT HE HAD REVIEWED THEM AND THEY HAD ADDRESSED ALL CHANGES THAT HE HAD SUGGESTED. AFTER A DISCUSSION HAS HELD . WILLIAM CARL MADE A MOTION TO APPROVE OF THE PLANS AS SUBMITTED. MOTION WAS SECONDED MICHAEL CLINE. VOTE ALL YEAS. MR. KARSHNER STATED THAT THE MANHOLES WILL BE DEEPER ON THE STUB STREETS FOR FUTURE DEVELOPMENT .

I I

RECORD OF PROCEEDINGS Minutes of BOARD OF PUBIC affairs


Meeting

Held~~~~~-J_a~n~~_1_6~~c_o_n_d_'_t~~~~~~~~~~~~~20~~~-

ISCUSSION WAS HELD ON THE PRESENTED PROPOSED PLANS OF LOOMFIELD HILLS SECTION 2, PHASE 1 AND 2 STREET, STORM AND

WATER IMPROVEMENTS. JOHN GROSSE STATED HE HAD REVIEWED THESE PLANS ALSO AND THEY HAD ADDRESSED ALL OF HIS CONCERNS. MICHAEL CLINE MADE A MOTION TO APPROVE OF THE SUBMITTED PLANS

OTION WAS SECONDED BY WILLIAM CARL. VOTE ALL YEAS.

PLANS WILL BE SUBMITTED TO THE PLANNING AND ZONING BOARD FOR STREET APPROVAL.

ERIZON TELEPHONE REQUESTED PERMISSION TO INSTALL BURIED PHONE LINES IN THE DOMININ HOMES DEVELOPMENT. PROPOSED LINES

ILL BE LAID ALONG THE CURB EDGE ON THE WEST SIDE OF UNION STREET AND THEN CROSS OVER THE THE EAST SIDE. DISCUSSION

OLLOWED. MICHAEL CLINE MADE A MOTION TO TURN THE PLANS DOWN ND REFER THEM TO JOHN GROSSE FOR THE NEEDED CHANGES. MOTION AS SECONDED BY WILLIAM CARL. VOTE ALL AGREED.

ISUSSION WAS HELD ON HAVING THE WATER TANK CLEANED. JOHN ROSSE WILL DRAW UP BIDS TO HAVE THE WORK DONE. THE BOARD

REQUESTED THAT IT BE CLEANED SOON BEFORE ALL THE NEW HOMES RE ON BOARD. ESTIMATE COST WOULD BE ABOUT $20,000.00. JOHN AS INSTRUCTED TO HAVE BIDS READY FOR NEXT MEETING.

JOHN GROSSE PRESENTED DANIEL HUGGETT REQUEST FOR A FREE 1 * INCH RESIDENTIAL TAP FOR WATER AND 6 INCH SEWER TAP IN XCHANGE FOR SIGNING THE EASEMENT GOING NORTH TO THE ODOT

REST AREA. DISCUSSION FOLLOWED. MR. GROSSE IS TO CONTACT MR. UGGETT AGAIN AND OFFER THE SAME AS WE HAVE OTHERS. 1

RESIDENTIAL 3/4 INCH WATER TAP AND SEWER TAP.MR. GROSSE STATED WE MAY HAVE TO GO TO ENMINENT DOMAIN TO OBTAIN THE

ASEMENT. THE BOARD FELT IF THEY CHANGED THEIR POLICY FOR ONE ERSON OTHERS WILL REQUEST IT ALSO.

JOHN GROSSE STATED HE WOULD HAVE FINAL PLANS FOR THE SEWER LANT DRAWN UP BY THE FEBRUARY 6TH MEETING FOR THE BOARD'S PPROVAL. HE STATED HE WOULD BE HAVING SCREW PUMPS WITH ARIABLE SPEED IN THE NEW PLANT. PAUL ROULETTE QUESTIONED BOUT THE SIZE AND SPEEDS ON THE PUMPS. HE FURTHER DISCUSSED BOUT THE ARRANGEMENT OF THE TANKS AND EQUIPMENT TO RUN IT. ISCUSSION WAS HELD ON A POSSIBLE HELPER FOR MR. GARTIN. LERK REPORTED COUNCIL HAD AUTHORIZED FOR THE POSITION TO BE DVERTISED. SHE STATED SHE NEEDED A STARTING WAGE TO GO WITH HE AD. THE BOARD STATED THEY FELT $8.00 TO $ 10.00 PER HOUR

DEPENDING UPON THE ABILITY OR EXPERIENCE THE PERSON HAD. ISCUSSION WAS ALSO HELD ON MR. GARTIN'S SALARY FOR THE NEW

PLANT AS IT WILL REQUIRE MR. GARTIN TO HAVE A CLASS II OR I I I.

AUL ROULETTE MADE A MOTION TO START AND HAVE 2 MEETING PER MONTH FOR THE NEXT 4 MONTHS OR UNTIL PLANS FOR THE SEWER

LANT AND DEVELPMENTS ARE PARTIAL COMPLETED. MOTION WAS SECONDED BY MICHAEL CLINE. VOTE ALL AGREED.

I

I


BOARD OF PIIBIIC AFFAIBS


Meeting

CLERK PRESENTED PHYLLIS YATES REQUEST ABOUT THE BACKFLOW PREVENTERS. AFTER A DISCUSSION MICHAEL CLINE MADE A MOTION TO SEND A LETTER OUT TO VIOLATORS AND GIVE THEM 30 DAYS TO COMPLY IF THEY FAIL TO DO SO CITE THEM INTO COURT. MOTION WAS SECONDED BY WILLIAM CARL. VOTE ALL AGREED.

DISCUSSION WAS HELD ON HAVING BACKFLOW INSPECTIONS DONE ONCE A YEAR IN A 3 MONTHS TIME SPAN , TO CUT DOWN ON THE PAPER WORK ON NOTIFICATION OF PROPERTY OWNERS THAT THEIR INSPECTIONS NEED TO BE DONE AGAIN. MONTHS WOULD BE MAY, JUNE AND JULY. ESTIMATES WILL BE RECEIVED FROM ALL LICENSED PERSONS WHO DO BACKFLOW INSPECTIONS IN PICKAWAY COUNTY. A SET PRICE WILL BE POSSIBLE TO OBTAIN TO SERVICE ALL PERSONS IN THE VILLAGE IF THEY CHOSE TO USE THE CONTACT PERSON.

GARY NORTHUP REQUESTED THAT THE BOARD REMOVE THE CHARGE ON 2 MOBILE HOMES THAT ARE PARKED ON HIS LOTS. THEIR IS NO ONE LIVING IN THEM AND THEY ARE OWNED BY A FINANCE COMPANY. HE STATED THAT HE WAS NOT EVEN GETTING LOT RENT FOR THESE HOMES THEREFORE, HE FELT HE SHOULD NOT BE CHARGED WITH MINUMINUM USEAGE.MICHAEL CLINE MADE A MOTION TO LEAVE THE BASE RATE CHARGE UNTIL MR. NORTHUP COULD PROVE THAT THESE WERE NOT HIS MOBILE HOMES AND THAT THE COMPANY THAT OWNS THEM IS GOING OUT OF BUSINESS. MOTION WAS SECONDED BY PAUL ROUTLETTE. ALL AGREED.

DISCUSSION WAS HELD ON REQUIRING DECTECTION TAPE BE INSTALLED ON.ALL WATER AND SEWER PIPES INSTALLED IN THE VILLAGE. RESOLUTION WILL BE DRAWN UP FOR PASSAGE TO BE ADDED TO THE VILLAGE,S PIPE AND MATERIAL REQUIREMENT BOOK. MICHAEL CLINE MADE A MOTION TO ADJOURN. MOTION WAS SECONDED BY PAUL ROULETTE. MEETING ADJOURNED AT 11; 15 PM.

~ / J'~-1 'Z '1' - y/I ~/;;, _____________ , _____ --------

Fern L. Bozman, lerk

~17k./~:~-~--------~~~:~:el Cline Chairman

l I I !

RECORD OF PROCEEDINGS Minutes of BOl1RD OF PUBLIC AFFAIRS7 SOUTH BLOOMFIELD


Hcld THURSDAY, FEBRUARY 6, 2003

THE SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS MET IN REGULAR SESSION AT 7 PM. PRESENT FOR THE MEETING WAS, WILLIAM CARL, MICHAEL CLINE,CHAIRMAN, PAUL ROULETTE,WILFORD GARTIN, PLANT OPERATOR, MAYOR ALBERT ROESE, JOHN GROSSE, VILLAGE ENGINEER, RY AN EASTWOOD, R.D. ZANDE AND ASSOCIATES WITH RIVER BEND ( MARONDA HOMES), DICK WARNER, R.D. ZANDE AND ASSOCIATES ON THE DESIGN OF THE WASTEWATER PLANT. RICHARD WILSON AND CLERK FERN BOZMAN.

MICHAEL CLINE CALLED THE MEETING TO ORDER.

WILLFORD GARTIN REPORTED THAT THE PUMPS THAT DOMINION HOMES ARE STORING AT THE SEWER PLANT FOR THE LIFT STATION ARE NOT NEW PUMPS BUT HA VE BEEN REBUILT OR BEEN USED IN THE PAST ,AS THEY HA VE BEEN REPAINTED.

DISCUSSION WAS HELD ON THE HOIST OR JIB CRANE FOR THE LIFT STATION.

RY AN EASTWOOD REPRESENTATIVE OF MARONDA HOMES WAS PRESENT TO DICUSS THE SEWER LINE GOING THROUGH RIVER BEND . HE REPORTED

j \ THAT MARONDA WERE INTENDING TO ABANDON THE PRESENT SEWER I : LINE AND REPLACE IT WITH ANOTHER ONE. WILLIAM CARL PRESENTED A

POSSIBLE USING A FILL PLAN OF "FLY ASH" IN THE PIPES RATHER THAN REMOVE ALL OF THE PIPES.

f I l ! ~ (

WILLIAM CARL QUESTIONED ABOUT THE BASINS OR PONDS BEING BUILT IN RIVER BEND. WHAT HAPPENS WHEN THEY FILL UP WITH SILT OR THEY FAIL TO HANDLE THE AMOUNT OF WATER. WHO WILL BE RESPONSIBLE FOR THE MAINTANCE OF THESE AREAS. MR. EASTWOOD STATED THAT A HOME OWNERS ASSOCIATION WOULD BE RESPONSIBLE FOR THE PONDS. AND THEIR MAINTANCE. THEY ARE SET UP FOR DRAINAGE WITHIN 72 HOURS AFTER A RAIN. SINCE THERE DOES NOT SEEM TO BE DRAIN TILE ONLY A CONCRETE CULVERT PIPE UNDER ST.RT. 316 IT MAY TAKE THAT LONG TO DRAIN THE AREA. THIS IS SET UP FOR POSSIBLE NO PROBLEMS FOR AT LEAST 7-10 IF THE HOME OWNERS ASSOCIATE MAINTAINS THE GROUNDS AS REQUIRED.

Meeting

RECORD OF PROCEEDINGS Minutes of SOUTH BJ,OOMFTEJ,D BPS Meeting


Held. __ .E.FREJBBJRllIUIA..BR:i.Y~6 ttl_hl..-Cc:....ooLUn.dd ..:....:' tL-____ ______:._ _____ -----'20 __ _

DANIELSON CIRCLE SEWER LINE WILL CONNECT INTO THE EXISTING BOUNDRY. JOHN GROSSE REQUESTED NO "DOG HOUSES" FOR THE MANHOLES. THEY MUST BE TYPE C WITH THE RUBBER BOOTS, WITH GRAVITY LINES.

DISCUSSION WAS HELD ON THE FORCE MAIN TO BE RELOCATED IN RIVER BEND DEVELOPMENT. IT WILL HAVE TO BE LOCATED DEEPER THAN THE PRESENT ONE IS. JOINTS WILL BE RESTRAINED WITH CONCRETE BACKING .. THE EFFLUENT LINE WILL BE LOCATED 20 FT. OFF OF THE PROPERTY LINE BEHIND PROPERTY LOCATED ON WEST STREET. DISCUSSION WAS HELD ON A BOND THAT MARONDA NEEDS TO POST FOR MAINTANCE OR REMOVAL OF THE PRESENT SEWER LINE, IF IT HAS CRACKS, LEAKS, OR BROKEN PLACES.THE BOND WILL BE USED TO AIR, PRESSURE OR MANDRALE THE LINES IF NECESSARY. THE BOARD IS REQUESTING THAT ALL OF THE OLD SEWER LINE AND MANHOLES BE REMOVED FROM THE DEVELOPMENT AFTER THE NEW LINE HAS BEEN INSTALLED.

MICHAEL CLINE MADE A MOTION TO APPROVE OF THE SANITARY SEWER IMPROVEMENTS FOR RIVER BEND SECTION 1. THAT WERE SUBMITTED TO THE BOARD. WITH THE RESTRICTION OF CONTINGENCY APPROVED BY JOHN GROSSE BEFORE FINAL APPROVAL. MOTION WAS SECONDED BY PAUL ROULETTE .. VOTE ALL AGREED.MR. EASTWOOD STATED THAT POSSIBLE MARONDA MIGHT JUST PUT UP A BOND FOR THE WHOLE PROJECT RATHER THAN GET 1-2 BONDS.

JOHN GROSSE REMINDED MR. EASTWOOD THAT AT THE TIME OF APPROVAL OF SECTION 1. ALL SEWER AND WATER LINE TAPS MUST BE PAID BEFORE COUNCIL APPROVES OF THE FINAL PLAT. 68 LOTS ARE IN THE SECTION 1. OF RIVER BEND.

MICHAEL CLINE MADE A MOTION TO APPROVE OF RIVER BEND, SECTION 1. STREET, STORM AND WATER IMPROVEMENTS AS SUBMITTED TO THE BOARD. WITH JOHN GROSSE'S SUGGESTIONS ADJUSTED TO.THESE PLANS WILL BE FORWARD TO THE PLANNING AND ZONING BOARD FOR THEIR APPROVAL ON THE STREETS AND STORM WATER. MOTION WAS SECONDED BY WILLIAM CARL. VOTE ALL YEAS.

THE BOARD ARE REQUESTING FOR PLANNING AND ZONING TO DRAW UP A REGULATIONS THAT THERE WILL NOT BE ANY MORE CUL-DE- SAC IN ALL FUTURE DEVELOPMENTS.

JOHN GROSSE AND DICK WARNER PRESENTED TO THE BOARD THE DETAIL PLANS FOR THE NEW WASTEWATER PLANT. DISCUSSION WAS HELD ON THE "RACE TRACKS" AND POSSIBLE FUTURE DEVELOPMENT. IT WAS DECIDED TO INSTALL A 800 KW DISEL GENERATOR WITH CONTAINMENT FOR THE FUEL TANK FOR THE NEW PLANT.MR. WARNER STATED THAT THEYDIDN'T MAKE A UNIT BIG ENOUGH IN NATURAL GAS. DISCUSSION WAS HELD ON THE WOOD VERSUS STEE; TRUSSES. THE BOARD REQUESTED THAT A GABLE FAN BE INSTALLED AT EACH END OF THE SLUDGE DRYING BUILDING. THE BOARD REVIEWED SUBMITTED PLANS PAGE BY PAGE AND QUESTIONS WERE ANSWERED.

JOHN GROSSE REPORTED THEY WERE PLANNING TO INSTALL A 4 FT. HIGH MOUND ON DAVID DAY'S SIDE OF THE PLANT ALONG WITH TREES TO PROTECT HIS PROPERTY.

i I

i I I

I I , I

1 I : [

! 1 ' I

RECORD OF PROCEEDINGS Minutes of SOIITH BLOOMFIELD BPA


Meeting

Held. ___ ___,_F__,_E......_BLJ..l,R..J,..J..II-=.A R~Y.1.--____._.6----1.-.t h.....___._c ...... ol-4,-!n,.Y.d-' ..._;: ________ 20 __ _

WILLIAM CARL MADE A MOTION TO APROVE OF THE SUBMITTED WASTEWATER PLANS AS PRESENTED BY R.D. ZANDE AND ASSOCIATES. WITH CORRECTIONS TO OHIO EPA.MOTION WAS SECONDED BY MICHAEL CLINE. VOTE ALL AGREED. JOHN GROSSE REQUESTED THE BOARD TO SIGN APPLICATION TO REVIEW TO OHIO EPA WITH A CHECK FOR$ 15,100.00.

DISCUSSION WAS HELD ON INSPECTIONS OF DOMINION AND RIVER BEND. THE BOARD DISCUSSED HIRING QUALITY CONTROL INSPECTIONS, INC. TO DO THE INSPECTIONS ON THE FUTURE DEVELOPMENT AND THE WASTEWATER PLANT.CLERK REPORTED THAT ROY LOWE WAS INTERESTED IN DOING THE INSPECTIONS ON US 23 NORTH SEWER LINE .. MICHAEL CLINE MADE A MOTION TO REQUEST COUNCIL TO HIRE QUALITY CONTROL INSPECTIONS, INC. TO DO THE INSPECTIONS. MOTION WAS SECONDED BY WILLIAM CARL. VOTE ALL YEAS. THE BOARD REQUESTED THAT CLERK CONTACT JEFF MOORE TO BE AT THE NEXT COUNCIL MEETING. POSSIBLE START DATE MARCH 1-15

MICHAEL CLINE MADE A MOTION TO ADJOURN. MOTION WAS SECONDED BY PAUL ROULETTE. MEETING ADJOURNED AT 11; 15 PM.

ClerkBPA /j (__,/


SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS DAYTON LEGAL BLANK, INC., FORM NO. 10148

Held'------____:_+.:T~H.t-1-UR~S..;..+D+.aAt-~, -F~J+-IE~B~R~u~A*R):v--Y: -----,,z~or---------20 0 2

Meeting

THE SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS MET IN REGULAR SESSION AT 7 PM. PRESENT FOR THE MEETING WAS, MICHAEL CLINE, CHAIRMAN, WILLIAM CARL, PAUL ROULETTE, WILFORD GARTIN, MAYOR :J , ALBERT ROESE ,JOHN GROSSE AND CLERK FERN BOZMAN. I

MINUTES WERE READ AND APPROVED.

DISCUSSION WAS HELD ON HARRISON T WP FIRE DEPT. REQUEST ABOUT THE FIRE HYDRANTS. THE BOARD REQUESTED FOR A MEMBER OF THE FIRE DEPT TO BE PRESENT AT THE NEXT BOARD MEETING TO DISCUSS THE MAINTANCEOFTHEHYDRANTS.

GARY NORTHUP, SCIOTO ESTATES, REQUESTED THAT HE NOT BE CHARGED THE MINUNUM FOR WATER AND SEWER ON LOTS NO 168 SPRUCE RIDGE DRIVE AND 303 SPRUCE RIDGE DRIVE. AS THE MOIBLE HOMES ARE VACANT AND ARE IN THE PROCESS OF BEING REPOSSED BY CONSECO FINANCE COMPANY, HE STATED IN HIS LETTER OF REQUEST THAT HE WAS NOT RECEIVING ANY LOT RENT FOR THESE HOMES .. MICHAEL CLINE MADE A MOTION TO GRANT THIS REQUEST STARTING WITH JANUARY, 2003 BILL. PAUL ROULETTE SECONDED THE MOTION. VOTE ALL AGREED.

CLERK REPORTED SHE HAD RECEIVED ONLY ONE SUBMITTAL FOR DOING ALL BACKFLOW PREVENTER INSPECTION IN THE VILLAGE FROM DA VE FREEMAN. NO ON ELSE HAS RESPONDED. CLERK WILL CONTACT INSPECTORS AGAIN AND HA VE THEM SUBMIT BY MARCH 6TH MEETING.

MARK SARRITT, 5051 W. MAIN ST. REQUEST ABOUT HIS BACKFLOW, HE STATED HE BOUGHT THEHOUSE AND DIDN'T KNOW WHERE THE WELL WAS, AS HE WAS CONNECTED TO THE VILLAGE WATER. A MEMBER OF THE BOARD AND WILFORD GARTIN WILL MEET WITH HIM FOR A ON SITE INSPECTION.

DISCUSSION WAS HELD ON THE CRANE NEEDED AT THE BLOOMFIELD HILLS DEVELOPMENT. LIFT STATION. DOMINION ARE REQUESTING TO HA VE E.C. BABBERT, INC. INSTALL A CRANE. THE BOARD STILL FEELS WE NEED TO HA VE A PORTABLE LIFT CRANE THAT CAN BE MOUNTED ON THE SIDE OF A TRUCK OR TRAILER. THE BOARD FEELS THAT A ONE TON PICKUP WITH A 7-8 FT BOOM ON THE CRANE WOULD BE NEEDED TO SERVICE THE PUMPS AT THE LIFT STATION. THE BOARD REQUESTED

l ! I ! I .__.


SOUTH BLOOM:FIELD BOARD OF PIIBI.IC AFFAIRS


Meeting

Held. _______ ----""-FE"=!..!Bb!...;.L-....!::2~0~c-=-on""-"-'d=---=' t:::._ --------c-: ______ 20 __ _

OHN GROSSE TO APPROACH DOMINION ABOUT GIVING US THE MONEY TO URCHASE A CRANE RATHER THAN HA VE THEM INSTALL A CRANE THAT OESNOT DO THE JOB. SAFETY OF THE PROPOSED CRANE IS ONE OF THE AIN CONCERNS OF THE BOARD ALONG WITH IT WILL NOT PERFORM ALL

HE NECESSARY FUNCTIONS THAT THE BOARD WILL REQUIRE IT TO DO.

ISCUSSION WAS HELD ON QUALITY CONTROL INSPECTIONS, INC. AS THE SPECTOR FOR OUR NEW SEWER PLANT, DOMINON AND MARONDA

OMES. COSTS FOR INSPECTION WORK WILL BE PAID BY THE DEVELOPER F 5 % OF THE CONSTRUCTION COSTS. THE SEWER PLANT COST WILL BE ORNE BY THE VILLAGE. MICHAEL CLINE MADE A MOTION TO APPROVE F HIRING JEFF MOORE OF QUALITY CONTROL INSPECTIONS, INC. AS OUR SPECTOR , WITH COQNCIL' S APPROVAL. MOTION WAS SECONDED BY

AUL ROULETTE. VOTE ALL YEAS.

ISCUSSION WAS HELD ON THE MARONDA HOMES RIVER BEND EVELOPMENT. WILFORD GARTIN REPORTED THAT LIQUID WAS FLOWING UT OF ONE OF THE MANHOLES LOCATED IN RIVER BEND. HE STATED HE AS ABLE TO GET TO THE AREA TO CHECK IT OUT. THE BOARD ARE QUESTING THAT MARONDA MANDRAL OUT THE PRE SENT SEWER LINE.

HEY ARE TO PROVIDE A BOND OF 100 % ON THE CONSTRUCTION OF THE W SEWER LINE IN THE DEVELOPMENT A BOND ALSO MUST BE GIVEN TO

OVER ANY DAMAGE THAT HAS BEEN DONE TO THE PRESENT SEWER INE WHERE THE REA VY EQUIPMENT HAS BEEN MOVING OVER IT. THE OARD ARE ALSO REQUESTING A REVISED PER-CONSTRUCTION MEETING 0 REVIEW THE CONSTRUCTION SCHEDULE.

ILFORD GARTIN REPORTED THAT WE NEED AN AUTO -DIALER FOR THE ATER PLANT. JOHN GROSSE REPORTED THAT JEFFERSON WATER AND

EWER DISTRICT HA VE GONE TO COMPUTERS AND WEREN'T USING HEIRS. HE WILL GET A PRICE, HOW LONG THEY HA VE HAD THEM, WERE HEY WORKING WHEN THEY WERE DISCONNECTED. AND FAX IT TO US. ICHAEL CLINE MADE A MOTION TO PURCHASE ONE OF THEIRS OR A NEW N FROM US BLUE BOOK FOR $ 850.00 . MOTION WAS SECONDED BY ILLIAM CARL, VOTE ALL AGREED.

HN GROSSE REPORTED TO THE BOARD THAT HE HAD SUBMITTED TO mo EPA THE PROPOSED PLANS FOR THE NEW SEWER PLANT ON ONDA Y, FEBRUARY 10, 2003.FOR APPROVAL.

HN GROSSE ALSO REPORTED HE w AS w AITING FOR omo EPA PPROV AL ONTHE SEWER LINE GOING NORTH TO US 23. PLANS ARE TO ID IT OUT SOMETIME IN MARCH.

DISCUSSION WAS HELD ON THE POSSIBLE INSTALLATION OF A ACKAGE PLANT NEXT TO THE PRESENT PLANT TO BE ABLE TO SUPPLY EWER TREATMENT TO ALL INCOMING DEVELOPMENTS. COST WOULD UN AROUND ONE MILLION DOLLARS.

ILLIAM CARL QUESTIONED ABOUT THE FORCE MAIN FOR DOMINION . HE ANTED TO KNOW IF GARY NORTHUP HAD SIGNED THE EASEMENT T.JOHN GROSSE STATED THAT HE STILL WAS WILLING, BUT WE WERE

AITING FOR THE PAPERS TO BE DRAWN UP.

ISCUSSION WAS HELDON THE ODOT SEWER LINE GOING NORTH TO THE ST AREA. THERE WILL BE A 2" -6"- 8"LINE LISTED ON THE PROPOSED

IDS. .

: '


SOIITH BLOOMFIELD BOARD OF PUBLIC AFFAIR .. :'::


_

RECORD OF PROCEEDINGS Minutes of SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS Meeting


Held ----+-l=lr+I-R-~~-M-AA ~f"'~u--ec...---___________ 20 03 - THURSDl\Y, MnRcn __ u,

THE SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS MET IN REGULAR SESSION AT 7 PM.PRESENT FOR THE MEETING WAS MICHAEL CLINE, CHAIRMAN, WILLIAM CARL, PAUL ROULETTE, PHILLIP KARCHNICK, JACK BRIDGES, WILLIAM SERGENT, PAT NEAL, BILL WELSH, ERIC EDGINTON, RICK WILSON, JACK JONES, JOHN GROSSE FROM R.D. ZANDE, MAYOR ALBERT ROESE, AND CLERK FERN BOZMAN.

MICHAEL CLINE CALLED THE MEETING TO ORDER


VFW CLUB WAS PRESENT TO REQUEST WHAT THEIR SEWER AND WATER TAP WOULD BE FOR THEIR NEW BUILDING. PAT NEAL, CONSTRUCTION CONTRACTOR WAS.PRESENT TO VERIFY THAT THEIR WOULD BE 50 SEATS IN THE BAR AND 100 SEATS IN THE BANQUET ROOMS. WATER TAP FOR A 1 INCH LINE WILL BE $ 4,600.00. AFTER DISCUSSION ON SEWER TAP FEE FOR THE PRESENT ONE . THEY REQUESTED THAT IT BE CREDITED TO THEIR NEW ONE. COST OF THE NEW TAP WILL BE$ 14625.00. CREDIT WILL BE GIVEN OF$ 7,875.00 FOR THE PRESENT TAP-MAKING A BALANCE DUE OF $ 6,750.00 PLUS$ 4,600.00 FOR WATER TAP.AMOUNT FOR BOTH $11,350.00 .

. MICHAEL CLINE MADE A MOTION TO APPROVE OF THE AMOUNT, MOTION WAS SECONDED BY WILLIAM CARL. VOTE ALL AGREED.

HARRISON TWP. FIRE DEPT. WAS PRESENT TO DISCUSS THE FIRE HYDRANTS THAT NEED SERVICED IN THE VILLAGE. BILL WELSH AND ERIC EDINGTON WAS PRESENT TO DISCUSS THIS. THEY REPORTED THAT THEY PUMPED THE HYDRANTS EVERY FALL AND RE-CHECKED FOR ANY WATER LEAKAGE, GREASED THE CAPS AND PUMPED AGAIN IF WATER STILL REMAINED IN THE HYDRANTS. THEY STATED THAT IF ANY HYDRANTS BECAME OUT OF SERVICE THEY ARE TO BE CALLED. MAYOR ROESE ASKED IF THEY OBJECTED TO HA VINO THE HYDRANTS PAINTED DIFFERENT COLORS FOR OUR BICENTENNIAL THAT IS COMING UP NEXT YEAR. THEY STATED IT WOULD NOT BE A PROBLEM.

JOHN GROSSE REPORTED ON OUR SEWER PROJECTS. HE REPORTED THAT THE LINE GOING NORTH ON US 23 TO THE REST AREA IS STILL BEING REVIEWED BY OHIO EPA.

HE IS TO MEET WITH GARY NORTHUP ON THE EASEMENT TO BE SIGNED FOR THE FORCE MAIN. NEXT WEEK.

HE STATED THAT HE HAD REQUESTED DOMINION TO PROVIDE THE BIRTH DATE OF THE PUMPS FOR THE LIFT STATION AT BLOOMFIELD HILLS. A SHORT DISCUSSION WAS HELD ON THE SIZE OF PIPES GOING IN AND OUT OF THE LIFT STATION.

PROPOSALS TO CLEAN THEW ATER TOWER WERE REVIEWED, WE RECEIVED PROPOSALS FROM SUPERIOR TANKS, PHOENIX,PITTSBURG TANK AND TOWER,LAKE ERIE DIVING, INC. AND CT SERVICES, INC. AFTER A REVIEW OF EACH PROPOSAL, SUPERIOR AND PHOENIX WERE GIVEN TO JOHN GROSSE FOR FURTHER VALUATION. DECISION WILL BE.MADE NEXT MEETING.


SOUTH BLOOMFI_ELD SOARD dF.PUBLIC AFFAIRS DAYTON LEGAL BLANK, INC., FORM NO. 10148

HE BOARD REQUESTED THAT A FIRE HYDRANT BE INSTALLED AT THE ASE OF THEW ATER TOWER WHEN THE TANK IS BEING INSPECTED AND LEANED.

AYOR ROESE REPORTED THAT HE HAD CONTACTED MACK INDUSTRIES NA POSSIBLE ADDITION ON OUR PRESENT PLANT. HE HAS NOT

CEIVED ANY FURTHER INFORMATION.

OHN GROSSE STATED THAT DOMINION WAS MEETING WITH HIM FRIDAY ND HE WOULD APPROACH THEM ABOUT POSSIBLE GIVING US THE ONEY RATHER THAN PURCHASE A HOIST FOR THE LIFT STATION. THE OARD AGREED THIS WOULD WORK PROVIDING IT WAS ENOUGH MONEY 0 PURCHASE A HOIST.

!CHARD WILSON REQUESTED MORE INFORMATION TO BE PROVIDED TO OUNCIL ON THEIR ACTIONS. HE STATED HE WOULD LIKE TO SEE ALL OMP ANIES THAT THE BOARD CONTACTS ON BUSINESS LISTED IN THEIR

UTES.

!CHARD WILSON ALSO REQUESTED IF THEIR WAS ENOUGH CAPACITY OR THE PRESENT HOMES GOING UP AT DOMINION AND MARONDA OMES. THEY STATED THAT THEIR WOULD BE ENOUGH FOR AT LEAST NOTHER YEAR.,PROVIDING THEY ONLY BUILD WHAT THEY ASKED FOR

THE BEGINNING.

ISCUSSION WAS HELD ON QUALITY CONTROL INSPECTIONS, INC. ILLIAM CARL REPORTED ABOUT COUNCIL'S ACTION. IT WAS DECIDED

0 WAIT UNTIL COUNCIL PASSES THEIR RESOLUTION BEFORE MAKING NY FURTHER CONTACT WITH QUALITY CONTROL INSPECTIONS.

!CHARD WILSON SUGGESTED THAT WE HA VE A JOINT MEETING WITH OUNCIL, BOARD OF PUBLIC AFFAIRS AND PLANNING AND ZONING.

ISCUSSION WAS HELD ON THE BACK FLOW PREVENTORS. THEY QUESTED PRICES TO DO THE WHOLE VILLAGE. DA VE FREEMAN, AND

ARRY PLUMBING WERE THE ONLY ONES WHO SUBMITTED PRICES. ER A DISCUSSION MICHAEL CLINE MADE A MOTION TO HA VE ALL

ACKFLOW PREVENTORS CHECKED EVERY YEAR FROM MAY 1 TO UL Y 15TH. LETTERS WILL BE SENT OUT IN APRIL. PROPOSED PRICES CAN E USED BY THE RESIDENTS OR THEY MAY HIRE THEIR OWN. PAPERS

ST BE FILED WITH THE OFFICE BY JULY 15 TH OF EACH YEAR. MOTION AS SECONDED BY PAUL ROULETTE. VOTE ALL AGREED.\

ISCUSSION WAS HELD ON PHYLLIS YATES REQUEST TO MAKE A ECISION ON UTILITY CUSTOMERS WHO PAY, BUT OUR LATE EACH ONTH. THE BOARD REQUESTED THAT THEY STILL BE NOTIFIED WHEN DECISION IS NEEDED BUT WILL ALLOW HER TO MAKE SOME OF THE

ECISIONS.

!CHARD WILSON PRESENTED THE BOARD WITH A REQUEST TO HA VE HEM PASS A INDUSTRIAL PRE-TREATMENT ORDINANCE .. BOARD WILL TUDY MATERIAL AND MAKE A DECISION NEXT MONTH.

Meeting

RECORD OF PROCEEDINGS Minutes of Meeting

Hel!fEPLACEMENT. 20 __ _

'

EXPRESSING THERE VIEWS.THEY MADE THE FOLLOWING DECISION MICHAEL CLINE MADE A MOTION TO TERMINATE MR. COLLINS AS A INSPECTOR, HE THEN RESCINDED HIS MOTION. WILLIIAM CARL MADE A MOTION TO TERMINATE MR. COLLINS,. MOTION WAS SECONDED BY MICHAEL CLINE. VOTE ALL AGREED.

MARK SARRATT, 5051 W. MAIN ST. WILL HA VE A MEETING SET UP TO DO THE INSPECTION OF HOUSE FOR WELL LOCATION.

WILLIAM CARL MADE A MOTION TO HIRE BRANDON VAUGH AS, WILFORD GARTIN'S HELPER WHEN COUNCIL PASSES PERMISSION. MR. VAUGH MUST PASS A PHYSICAL BEFORE EMPLOYEMENT WILL BE MADE. MOTION WAS SECONDED BY MICHAEL CLINE. VOTE ALL AGREED.

THE BOARD REVIEWED THE JOB DESCRIPTION FOR A SEWER AND WATER HELPER AND APPROVED OF THE DESCRIPTION EXCEPT THEY WANTED ADDED TO ATTEND BOARD MEETING AS REQUESTED.

WILLIAM CARL WAS APPOINTED TO CONT ACT ROY LOWE AND REQUEST THAT HE START WORK AS INSPECTOR FOR US STARTING, MONDAY, MARCH lOrn.

THE BOARD REQUESTED FOR COUNCIL TO PURCHASE A NEXTEL PHONE FOR THE INSPECTOR TO USE ON THE JOB.

MICHAEL CLINE MADE A MOTION TO CHANGE WILFORD GARTIN'S STATUS FROM PLANT OPERATOR TO SUPERINTENDENT. MOTION WAS SECONDED BY WILLIAM CARL. VOTE ALL AGREED.

DISCUSSION WAS HELD ON THE SALARY FOR A SUPERINTENDENT. MATTER WAS REFERRED TO COUNCIL FOR DECISION.

WILLIAM CARL WILL BE SUBMITTING FORMS TO HELP MAKE INSPECTIONS ON LINES EASIER.

DISCUSSION ON SEWER AND WATER LINES WAS HELD ON CANAL VIEW.

WILLIAM CARL MADE A MOTION TO ADJOURN, MOTION WAS SECONDED BY PAUL ROULETTE. MEETING ADJOURNED AT 12;15 AM.

J-drl.x.~ Clerk

Michael Cline,Chairman

I t

RECORD OF PROCEEDINGS Minutes of SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS


Held. _ __,!T!:....kH~U~R~s~DAQ...Y:!:....___----=..!M=..!:;AR~C::!.!H;;::__---=2-=-0-,--__________ 20 03

THE SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS MET IN REGULAR SESSION AT 7 PM. PRESENT FOR THE MEETING WAS WILLIAM CARL, PAUL ROULETTE, SUPT; WILFORD GARTIN, JOHN GROSSE, RYAN EASTWOOD, AND FRED KINSEY.

WILLIAM CARL CALLED THE MEETING TO ORDER.


WILLIAM CARL MADE A MOTION TO APPROVE OF A FREE RESIDENTIAL (3/4 INCH) WATER TAP AND SEWER TAP FOR GARY NORTHUP IN EXCHANGE FOR SIGNING OF THE EASEMENT FOR THE FORCE MAIN FROM DOMINION TO THE SEWER PLANT. MOTION WAS SECONDED BY PAUL ROULETTE. MOTION PASSED.

RY AN EASTWOOD WAS PRESENT FROM R.D. ZANDE AND ASSOCIATES AS THE ENGINEER FOR MARONDA HOMES. ROY LOWE REPORTED THAT THE MANDREL TEST HAD FAILED AT RIVER BEND. HE SUBMITTED A WRITTEN REPORT ON IT. ITWILL HA VE TO BE REMOVED AND THE NEW LINE WILL HA VE TO BE INSTALLED . DISCUSSION FOLLOWED ON IT. FRED KINSEY STATED THEY REALLY NEEDED TO HA VE WATER AND SEWER AT THE MODEL HOME SO THAT THEY CAN START TO SELL THE HOME. JOHN GROSSE AND RY AN EASTWOOD BOTH SUGGESTED THAT THEY COULD POSSIBLE PLUG THE LINE AT THE NO, 10 MANHOLE AND USE IT AS A LIFT STATION AND PUMP IT OUT. THEY DECIDED THAT THE MANHOLE COULD TAKE CARE OF AT LEAST THE MODEL HOME AND 2 OTHER HOUSES ,IF IT IS PUMPED OUT EVERYDAY. THIS WAS AGREED UPON BY RYAN EASTWOOD AND FRED KINSEY.

CLERK REPORTED THAT MARO ND A HOMES HAD SENT HER A LETTER OF CREDIT OF$ 50,000 BOND FOR SCIOTO LANDINGS , $745,173.40 BOND FOR RIVER BEND AND THEY HAD PAID$ 37,282.20 IN INSPECTION FEES FOR RIVER BEND.

ROY LOWE STATED THAT HE FELT WE MIGHT BEHAVING A PROBLEM WITH MANHOLE NO. 4 TO THE PLANT. AS IT HAD OVERFLOWED .

WILLIAM CARL MADE A MOTION TO ALLOW MARO ND A HOMES TO USE THE NO. 10 MANHOLE AS A LIFT STATION, WITH THEM HAVING CARL WHEELER PUMPING IT OUT EVERY OTHER DAY AND EVERYDAY WHEN THE OTHER 2 HOUSES ARE OCCUPIED. SUPT. OF THE PROJECT WILL CHECK THE LEVEL OF THE SEWER EACH DAY TO BE SURE THAT IT DOES NOT OVERFLOW IF THE LEVEL RAISES MORE THEN MR. WHEELER WILL PUMP TWICE A DAY IF NEEDED. A REPORT WILL BE GIVEN TO WILFORD GARTIN. MARONDA HOMES WILL BE PA YING THE COST OF THE PUMPING OUT. MOTION WAS SECONDED BY PAUL ROULETTE. MOTION CARRIED.

Meeting


SOUTH BLOOMFIELD BPA


Meeting

Held. ____ M_A_R_Ch __ 2_0_t_h_c_o_n_d_'_t __________ 20 __ _

THE BOARD REQUESTED THAT AT-GRIPPER PLUG BE INSTALLED IN THE MANHOLE., TO PREVENT ANY FURTHER INFILTRATION. THIS WAS AGREED UPON.

A DISCUSSION WAS HELD ON THE SIZE OF THEW ATER LINE ON SR. RT. 316 GOING TOWARDS SCIOTO LANDINGS.

JOHN GROSSE ADDRESSED THE LETTER RECEIVED FROM SHULER, PLANK AND BRAHAM ON THE BLOOMFIELD HILLS SUBDIVISION CONCERNING THE UTILITY CONSTRUCTION EXTENSION AND SERVICE AGREEMENT . THEY ARE REQUESTING FUNDS TO BE APPROPRIATED FOR THE COST OVERRUN OF SOME OF THEW ATER LINES.

DISCUSSION WAS HELD ON THE AUTO-DIALER FOR THEW ATER PLANT. JOHN GROSSE REPORTED THAT HE HAD CHECKED ABOUT JEFFERSON ON THEIR USED ONES. IT WAS DECIDED TO HA VE WILFORD GARTIN AND JOHN GO NEXT WEEK TO CHECK OUT THEM AND MAKE A DECISION OR ORDER A NEW ONE.

WILLIAM CARL QUESTIONED JOHN ABOUT THE VFW CLUB TAP FEES THAT WERE SET LAST MEETING. JOHN GROSSE AGAIN STATED THAT IT WAS LEGAL WHAT THE BOARD HAD DONE . THIS WAS JUST A UNIQUE SITUATION THAT HAD DEVELOPED WITH THE VFW LOCATING IN THE SAME VILLAGE.

JOHN GROSSE STATED THAT OHIO EPA, JOHN OWENS WAS REVIEWING THE VILLAGE'S APPLICATION FOR THE SEWER PLANT. HE HAS SENT LETERS TO JOHN CONCERNING SOME QUESTIONS ON IT.

JOHN ALSO REPORTED THAT THE US.23 NORTH. SEWER LINE TO THE REST AREA WAS BEING REVIEWED BY A PERSON NAMED BETH. SHE HAS SENT LETTERS TO JOHN ON THE PROJECT.

PAUL ROULETTE MADE A MOTION FOR AUTHORIZATION TO ADVERTISE FOR BIDS FOR THE LINE GOING NORTH ON US 23 TO THE REST AREA, ON THE CONTINGENCY THAT OHIO EPA GIVES TEMPORARY APPROVAL. MOTION WAS SECONDED BY WILLIAM CARL. MOTION CARRIED.

DISCUSSION WAS HELD ON TRYING TO GET THE OHIO EPA TO MOVE FASTER ON THEIR REVIEW.

DISCUSSION WAS HELD ON THE CRANE/HOIST FOR DOMINION LIFT STATION.REVIEW WAS HELD ON PRICES AND EQUIPMENT FROM AMERICAN BODY COMP ANY AND SCHDDORF TRUCK BODY. DISCUSSION WAS HELD ALSO AS TO WHAT THIS CRANE/HOIST WOULD BE MOUNTED ON. A TRUCK OF AT LEA.ST l 1/2 TON TO 2 TON WILL BE NEEDED WITH OUTRIGGERS INSTALLED. CRANE WILL HA VE A BOOM -

- I

RECORD OF PROCEEDINGS Minutes of SOUTH BLOOMFIELD BOARD OF PUBLIC. AFFAIRS Meeting


Held _____ _......,M~A.,.,...RC ...... H....,____,,.2 ....... 0--------------20 __ ___._.0..__.3

EXTENSION FROM 6 Ff. TO 14 Ff .. IT MUST HA VE A LIFI'ING POWER OF 425 LBS. FOR EACH PUMP. THE BOARD FELT THAT DOMINION SHOULD PAY FOR AT LEAST HALF OF THE COST OF THE CRANE AND TRUCK. PAUL ROULETTE MADE A MOTION TO APPROACH DOMINON HOMES ON THIS SUGGESTION WITH A POSSIBLE COST OF BOTH ITEMS $ 50,000.00. $20,000 WAS THE SUGGESTED PRICE OR HALF OF THE INVOICE OF THE TRUCK AND CRANE/HOIST. MOTION WAS SECONDED BY WILLIAM CARL. MOTION CARRIED. JOHN GROSSE WILL MAKE THE OFFER TO DOMINION HOMES.

JOHN GROSSE REPORTED THAT SUPERIOR TANKS AND PHOENIX TANKS HAD THE BEST PRICE ON CLEANING THE WATER TANK.WILLIAM CARL MADE A MOTION TO HA VE SUPERIOR TANK BE HIRED TO CLEAN AND INSPECT THEW ATER TANK AFI'ER WE RECEIVE A CONFIRMATION LETTER FROM THEM THAT THE PRICE INCLUDES THE CLEANING AS WELL. IF NOT PHOENIX TANKS WILL BE GIVEN THE CONTRACT. MOTION WAS SECONED BY PAUL ROULETTE. MOTION CARRIED.

DISCUSSSION WAS HELD TO UPDATE THE WATER AND SEWER PIPE BOOK TO NEW DESIGNS THAT ARE OUT. THE BOARD REQUESTED THE BOOK BE UPDATED TO THE PRESENT REQUIREMENTS BY THE STATE.

A NEW SEAL WAS REVIEWED BY THE BOARD THAT IS BEING USED ON THE SEWER SERVICE LINES BEING INSTALLED. THIS WAS APPROVED, BUT JOHN GROSSE STATED THEIR WAS BETTER ONE OUT ON THE MARKET NOW ..

JOHN GROSSE REPORTED THAT HE HAD NOT RECEIVED ANY CONFIRMATION ON THE PUMPS FOR DOMINION LIFf ST A TTION ON THE BIRTH DATE OF THE PUMPS THAT THEY ARE PLANNING TO USE AT THE LIFT STATION.

WILFORD GARTIN REPORTED THAT THEY HAD CHECK MARK SARRATT HOUSE FOR A WELL. THERE WAS A PIPE THAT HAD BEEN CAPPED. HE WILL HA VE TO DIG UP THE WELL AND HA VE IT FILLED.

ANDREA WATKINS HAS STATED SHEDIDN'TKNOWWHEREHER WELL WAS. WILFORD GARTIN WILL CHECK OUT HER HOUSE AND SEE IF HE CAN LOCATE THE WELL.AND REPORT BACK.

DISCUSSION WAS HELD ON A NEXTEL PHONE FOR ROY LOWE. WILLIAM CARL REPORTED THAT COUNCIL HAD TURNED THE REQUEST DOWN. AND HAD AUTHORIZED A PAGER. HE STATED HE FELT TillS WAS A BAD SITUATION. ROY WOULD HA VE TO STOP WHERE HEW AS FIND A PHONE OR COME TO THE OFFICE EACH TIME HEW AS NEEDED THIS WOULD BEW ASTED TIME FOR HIM AND THE VILLAGE. WILLIAM CARL MADE A MOTION TO AUTHORIZE THE VILLAGE GET A NEXTEL PHONE FOR ROY LOWE AND PAY FOR IT OUT OF THE FEES THAT DEVELOPERS DEPOSIT FOR INSPECTION FEES. MOTION WAS SECONDED BY PAUL ROULETTE. MOTION CARRIED.

RECORD OF PROCEEDINGS Minutes of SOUTH BI OOMFTEI D BOARD OF PIIBI TC AFFAIRS Meeting


Held ___ --tHffiAli{R-eCittl--22tt:Or-_;__-___________ ._20_0_3 __

WIT.JAM CARL REPORTED THAT COUNCIL HAD AUTHORIZED FOR THE BOARD TO HIRE BRANDON VAUGH AS A HELPER FOR THEW ATER AND SEWER DEPT MR. VAUGH HAS PASSED HIS PHYSICAL. HE WILL BE STARTING MARCH 24, 2003.

A LETTER OF RESIGNATION WAS RECEIVED FROM FRED ACORD , AS WATER METER READER. HE STATED HE WOULD STAY ON FOR ANOTHER MONTH. TO HELP THE VILLAGE UNTIL A REPLACEMENT CAN BE FOUND. PAUL ROULETTE MADE A MOTION TO POST THE HELP WANTED AD IN THE BULLENTIN BOARDS . MOTION WAS SECONDED BY WILLIAM CARL. NOTICE WILL BE POSTED. WILLIAM CARL REQUESTED THAT MAYOR ROESE PUT THE AD ALSO IN THE NEWS LETTER WHEN IT GOES OUT.

DISCUSSION WAS HELD ON LEASING PART OF THE GROUND AT THE NEW SEWER SITE.AS IT WON'T BE ALL USED. MATTER WILL BE EXPLORED FURTHER.

PAUL ROULETTE MADE A MOTION TO ADJOURN, MOTION WAS SECONDED BY WILLIAM CARL. MEETING ADJOURNED AT 11 PM.

CLERK

~d [0;d MiLCLINE, CHAIRMAN


SOUTH BLOOMFIETD BOARD OF PIIBLIC AFFAIRS DAYTON LEGAL BLANK, INC., FORM NO. 10148

Meeting

Held _ _____._THf~TR~SD~Al.....LY....,...., .....J;:.Au:.PR~Tu.I.._~3'----_____________ 2Cb'""""l-J---

THE SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS MET IN REGULAR SESSION AT 7 PM. PRESENT FOR THE MEETING WAS MICHAEL CLINE,CHAIRMAN, WILLIAM CARL, PAUL ROULETTE, SUPT. WILFORD GARTIN, BRANDON VAUGHN, INSPECTOR ROY LOWE, RICHARD WILSON, CARL WHEELER, JESSICA AND DANIELA WHEELER.



YVONNE SIMPSON, 5010 EAST ST. UTILITY BILLS WAS REVIEWED. FOR ffiGH USAGE. AFTER A DISCUSSION IS WAS AGREED TO HA VE MR. GARTIN CHECK THE READINGS FOR THE NEXT FEW DAYS AND IF IT STILL SHOWS A IDGH READING TO INSTALL A NEW METER AND CHECK THE OLD ONE, SINCE TIDS WAS SOME OF THE FIRST METERS INSTALLED IN THE VILLAGE ..

DONNA RIDINGS, 3515 NORTHUP A VE. UTILITY BILL WAS REVIEWED. FOR IDGH USAGE. MR. GARTIN WILL CHECK METER AND HOME FOR LEAKS REVIEW WILL BE HELD NEXT MEETING.

BONNIE TIPTON ,5010 SOUTH ST. RENTAL HOUSE. IDGH USEAGE. MRS. TIPTON HAD A WATER LEAK IN JANUARY AND WATER HAD TOBE SHUT OFF. IF METER STILL SHOWS A LARGE USEAGE A NEW METER WILL BE INSTALLED. QUESTION WAS ASKED AS TO WHO TURNED THE WATER BACK ON AS THE VILLAGE HADN'T . LETTER WILL BE SENT TO MRS. TIPTON CONCERNING TIDS VIOLATION. ANY FUTURE VIOLATIONS LIKE TIDS WILL RESULT IN BEING CITED INTO COURT.

DONNA GREGG, 14919 CANAL ST. HAD AW ATER BREAK WHEN THE LINE FROZE AND THEN THAWED. SHEW AS UNW ARE OF THE BREAK. SHE REQUESTED TO BE EXCUSED FROM PA YING THE SEWER ON THE BREAK.SINCE IT DIDN'T GO INTO THE SEWER SYSTEM. MICHAEL CLINE MADE A MOTION TO EXCUSE HER SEWER BILL EXCEPT FOR THE BASE OF $ 25.00 IF SHE WAS WILLING TO PAY FOR THE FULL COST OF THE WATER WHICH WAS $611.33. MOTION WAS SECONDED BY PAUL ROUTLETTE. MOTION CARRIED.

WATER METER POSITION WAS DISCUSSED. IT WAS DECIDED TO HA VE THE MAYOR PUT AN AD IN THE NEWSLETTER THAT WILL COME OUT WITH THE NEW TRASH RATES.

WILORD GARTIN REPORTED THAT THE ":T-PLUG" HAD BEEN INSTALLED AT THE MARONDA HOME SITE AND THE MANHOLE LOCATED CLOSE TO THE SEWER PLANT.

: ..... ,'!;

tj :

I

! I

RECORD OF PROCEEDINGS Minutes of SOUllI BLOOMFIELD BOARD OF PUBLIC AFFAIRS


SECONDED BY WILLIAM CARL. VOTE ALL AGREED .. THE BOARD REQUESTED FOR MR. GARTIN AND BRANDON TO CHECK EVERY HOME THAT HAS A SWIMMING POOL TO SEE IF THEY HA VE A BACKFLOW PREVENTER INSTALLED . EVERY HOUSE WILL BE CHECKED IN THE VILLAGE THAT HAS A SWIMMING POOL.

DISCUSSION WAS HELD ON INSTALLING A FIRE HYDRANT AND A CONNECTION VALVE AT THE BASE OF THE WATER TOWER WHEN IT IS CLEANED AND INSPECTED. MICHAEL CLINE MADE A MOTION TO HA VE THIS INSTALLED BY CHARLES GALLOWAY. MOTION WAS SECONDEDBY PAUL ROULETTE. VOTE ALL YEAS EXCEPT FOR WILLIAM CARL NAY.

DISCUSSION WAS HELD ON THE PUMPS THAT DOMINION SENT TO BE INSTALLED AT THE PUMP STATION. PACKING SLIPS AND INVOICE WERE SENT TO JOHN GROSSE FROM E.C. BABBERT.WILLIAM CARL STATED HE FELT THE PUMPS WERE OK. MICHAEL CLINE STATED HE STILL FELT THE PUMPS WEREN'T NEW. THAT THEY HAD BEEN RE-BUILT. MATTER WILL BE INVESTIAGATED FURTHER.

WILFORD GARTIN REPORTED THAT WE HAD AUTQ DIALER FOR A COST OF $175.00. IT WILL BE INSTALLED ATTHE WATER.PLANT ON FRIDAY WHEN THE TELEPHONE COMP ANY WILL BE ABLE TO ASSIST.

WILLIAM CARL REQUESTED THE BOARD TO CONSIDER GETTING OUR WATER AND SEWER PEOPLE SOME SAFETY EQUIPMENT. AFTER A DISCUSSION MICHAEL CLINE MADE A MOTION TO PUCHASE 2 SAFETY VESTS , 12 TRAFFIC CONES AND A STROBE TO BE MOUNTED ON THE TRUCK . MOTION WAS SECONDED BY WILLIAM CARL. VOTE ALL AGREED.

THE BOARD MADE A LIST OF ALL ITEMS AND REQUIREMENTS FOR QCI TO BE DOING ON THE DOMINION AND MARONDA HOME DEVELOPMENT.

ROY LOWE WILL BE DOING THE INSPECTION ON THE SEWER LINE GOING NORTH TO US 23 REST AREA.

MICHAEL CLINE STATED THAT THERE SEEMS TO BE SOME CONFUSION ON THE VFW CLUB SEWER TAP. MR. CLINE REQUESTED THAT AGREEMENT BE DRAWN UP BETWEEN THE VFW AND THE VILLAGE ON THE ISSUE. THE VFW WILL BE RESPONSIBLE FOR THE COLLECI.IONOF THE DIFFERENCE IN COST OF THE SEWER NOW AND THE PAST ONE., WHEN THE OLD VFW CLUB IS SOLD. THE PERSONS WHO PURCHASE THE OLD CLUB WILL BE RESPONSIBLE FOR THE COST OF A SEWER TAP AT THAT LOCATION. AGREEMENT WILL BE DRAWN UP FOR THE BOARD REVIEW.

Meeting

~; ~1~ .. . ~ .. ; RECORD OF PROCEEDINGS

SOUHI BLOOMFIELD. ~BOARD OF PUBLIC AFFAIRS Minutes of Meeting


Held __ ____i::AP~R~I!:!L:!.._3::2..:L-----~-------------20 03

DISCUSSION WAS HELD ON THE CRANE FOR THE DOMINION LIFT STATION. THE BOARD HAD AUTHORIZED JOHN TO APPROACH DOMINION TO SEE IF THEY WOULD BE WILLING TO PAY FOR HALF OF THE COST OF A TRUCK WITH A CRANE LIFT OR$ 20,000 SINCE WE WOULD BE USING IT AT OTHER LIFT STATIONS .. MR. GROSSE STATED THAT DOMINION STATED THAT THEY WOULD BE WILLING TO CONSIDER SUCH AN OFFER.

WILLIAM CARL MADE A MOTION TO ADJOURN, MOTION WAS SECONDED BY PAUL ROULETTE.MEETING ADJOURNED AT 11;57 PM.

G~~.~ Fern L. Bozman Clerk

~Jr:M z ca,;, : Chae1 Cline Chairman .

l -


SOUTH BLOOMFIELD BOARD OF PUBLIC AFKA,.IRS


Held THlJRSDAY, APRIL 17

THE SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS MET IN REGULAR SESSION AT 7 PM. PRESENT FOR THE MEETING WAS, MICHAEL CLINE, CHAIRMAN, PAUL ROULETTE, MAYOR ALBERT ROESE, SUPT. WILFORD GARTIN, INSPECTOR ROY LOWE, SANDI CLINE, DAVID DAY, JAMES KINGSLEY ATTORNEY FOR DAVID DA YAND CLERK FERN BOZMAN.

MICHAEL CLINE CALLED THE MEETING TO ORDER

MINUTES WERE READ AND APPROVED:

20 03

WATER AND SEWER REPORTS TO OHIO EPA WERE SUBMITTED FOR REVIEW.

PITTSBURGH TANK AND TOWER CONTRACT HAS BEEN SIGNED AND WE ARE WAITING FOR THE DATE OF CLEANING.

A SHORT DISCUSSION WAS HELD ABOUT THE CRANE/HOIST. A LETTER HAS BEEN SENT TO REQUEST THAT DOMINION PAY $20,000 TOW ARD A PURCHASE OF A CRANE /HOISTffRUCK. MEETING WAS SET UP WITH THEM FOR MONDAY. AT 3 PM.

BONNIE TIPTON WAS NOTIFIED BY LETTER OF THE VIOLATION OF HAVING HER PLUMBER TURN THE WATER BACK ON. HER RENTAL HOUSE AT 5010 SOUTH ST.

LETTERS WAS SENT OUT TO JAMES HUTT AND BILLY MOSS ON HAVING HOT TUBS WITH NO BACKFLOW INSTALLED.

THE BOARD REVIEWED THE SUBMITTED BACK FLOW ADMINISTRATIVE CODE REGULATIONS.

WILFORD GARTIN REPORTED THAT THE FIRE HYDRANT THAT HAD BEEN BROKEN IN THE FIELD BEHIND SCIOTO LANDINGS HAD BEEN REPAIRED BY KENNY MOOREHOUSE /MARONDA HOMES. MR. GARTIN WAS PRESENT DURING REPAIRAT THE SITE. IT IS NOW SHUT OFF UNTIL FURTHER DEVELOPMENT IS COMPLETED.

DISCUSSION WAS HELD ON THE PUMPS. MR. GARTIN REPORTED THAT MIKE MACY FROM THOMPSON CO. WOULD BE DOWN TO INSPECT THE PUMPS TO BE USED AT THE DOMINON HOMES LIFT STATION.

DAVID DAY WAS PRESENT TO INQUIRE ABOUT THE LOCATION OF THE WASTEWATER PLANT AND TO QUESTION ABOUT WHY HE HAS

Meeting

nu ... -.

Mjnutes of RECORD OF PROCEEDINGS

sourn BLOOMFIELD BOARD OF PUBLIC AFF .. A .. IRS Meeting


Held _______ _J4~/'..-1.1-1-,7/u.Ou3------------20 __ _

NOT BEEN CONTACTED CONCERNING THE LOCATION. HE STATED HE HAD BEEN ASSURED THAT HE WOULD BE KEPT IN THE "CIRCLE" OF TALKS, BUT NO ONE HAS CONTACTED HIM AS TO WHAT HE WOULD LIKE TO SEE DONE. HE STATED HE HAD CONTACTED OHIO EPA FOR INFORMATION ON THE PLANT AND ITS D~SIGN.

JAMES KINGSLEY STATED HEW AS REPRESENTING MR. DAY IN ANY LEGAL ACTION THAT WOULD BE NEEDED TO BE TAKEN. MR. DAY FURTHER STATED THAT HE OBJECTED TO THE SITE BECAUSE OF WHERE HIS HOUSE IS LOCATED. HE FELT THE SMELL FROM THE PLANT WOULD BE COMING INTO HIS HOME. THIS WOULD LOWER THE COST OF HIS PROPERTY. HE STATED HE HAD INVESTED A LOT OF MONEY IN IMPROVING HIS PROPERTY SINCE HE BOUGHT IT .

MR. DAY QUESTIONED AS TO WHY WE PURCHASE THE SOUTH SIDE OF ST. RT. 316RATHER THAN THE NORTH. MAYOR ROESE ADDRESSED THEIR QUESTIONED ON THAT MR. DAY STATED HE HAD ALSO WANTED TO PURCHASE THE LAND TO THE WEST OF HIM BUT HAROLD ROESE WOULD NOT TALK TO HIM ABOUT A PURCHASE.

JOHN GROSSE DISPLAYED THE PLANS FOR THE PROPOSED WASTEWATER PLANT FOR MR. DAY AND MR. KINGSLEY. MR. DAY AND MR. KINGSLEY QUESTIONED ABOUT THE SIZE OF THE PLANT, IF THERE WOULD BE A RETAINING WALL INSTALLED ON THE RIVER SIDE. HOW DID WE PLAN TO CONTROL ODORS FROM THE PLANT. WHAT WAS GOING TO HAPPEN TO THE PRESENT DISCHARGE PIPE GOING TO THE RIVER. HOW FAR FROM THE RIVER WAS THE PLANT. DISCUSSION ON THE FIELD FLOODING EVERY YEAR. MR. DAY QUESTIONED ABOUT THE HOW FAR THE PLANT WOULD BE FROM HIS HOUSE. MR. GROSSE STATED THAT THERE WOULD BE A MOUND OF DIRT WITH TREES PLANTED ON IT NEXT TO THE FENCE OF MR. DAY'S. THERE WOULD BE A ACCESS ROAD TO THE PLANT THEN THEY PLANT LOCATION WOULD BE NEXT. THE MOUND WILL BE FROM THE PLANT SITE ONLY NOT FOR THE CONROL BUILDING WHICH WILL B~ CONSTRUCTED AT THE FRONT OF THE PLANT.

MICHAEL CLINE WENT OVER THE QUESTIONS WI TH MR. DAY AND MR. KINGSLEY AND EXPLAINED WHAT THE-BOARD HAD IN MIND TO ANSWER THEIR QUESTIONS. AFTER FURTHER DISCUSSION. MR. DAY AND MR. KINGSLEY REQUESTED THAT THEY BE FAXED A COPY OF THE AGENDA FOR EACH BOARD AND COUNCIL MEETING THAT IS HELD CONCERNING THE WASTEWATER PLANT AND ANY FURTHER DEVELOPMENT ON WATER AND SEWER PROJECTS.

MR. DAY FURTHER STATED THAT HE WAS VERY UPSET ABOUT THE PROJECT AND WOULD no EVERYTHING HE COULD TO STOP THE PROJECT FROM PROCEEDING.


SOUTH BLOOMFIELD BOARD : PUBLIC AFFAIRS DAYTON LEGAL BLANK, INC., FORM N0.10148

Meeting

Held 04/17 /2003 20 -----------'"-------'---------------

WILLIAM CARL ARRIVED AT THE :MEETING AT 9: 15PM.

DISCUSSION WAS HELD ON THE WATER LINE LOCATED IN DOMINION HO:MES BEHIND THE PRESENT HO:MES BEING BUILT. THERE HAS BEEN 2 CUTS IN THE PIPE AND REPAIRED. THE BOARD REQUESTED THAT THE LINE BE REPLACED IN ONE PIECE BEFORE THE BOARD WILL ACCEPT THEW ATER LINES .. THEY ALSO RE QUESTED THAT A LOCK BE INSTALLED NOW ON THE CONTROL PANELS AT THE LIFT STATION. NOW. NO KEYS HA VE BEEN TURNED OVER TO SUPT. GARTIN YET. THE FENCE HAS NOT BEEN INSTALLED MAKING THE LIFT STATION CONTROL PANELS OPEN TO THE PUBLIC. THEY ALSO REQUESTED FOR AV AL VE CONTROL THAT IS NOW IN THE MIDDLE OF THE STREET BE MOVED TO THE EASE:MENT SIDE OF THE ROAD.

MR. GARTIN REPORTED THAT GUY PUCKETT HAD CALLED ABOUT . THE START OF THE FORCE MAIN AND WHAT THE DELAY WAS. MR. GROSSE STATED THAT THEY HAD ALL THE PAPERS AND SHOULD BE STARTING SOON.

CLERK REPORTED THAT THE BIDS FOR US. 23 NORTH SEWER LINE GOING TO THE REST AREA WOULD BE HELD APRIL 22 AT 11 PM. ALL :MEMBERS ARE REQUESTED TO ATTEND IF POSSIBLE.

DISCUSSION ABOUT THE OHIO EPA ON THEW ASTEW ATER PLANT. MR. GROSSE STATED HE FELT IT WAS TI:ME FOR THE MAYOR TO CONTACT THEM AND REQUEST THAT THEY MOVE ON THE APPROVAL OF THE WASTEWATER PLANT.

ROY LOWE REPORTED THAT MARONDA HO:MES WAS INSTALLING PIPE THAT WASN'T A:MERICAN MADE. HE STATED THAT THE VALVES AND FITTINGS WERE BUT THE PIPE IT SELF WAS MADE IN CANADA. HE FURTHER STATED THAT MARONDA HO:MES HAD NOT SUBMITTED A MATERIAL LIST AS WAS PROMISED IN THE PRE-CONSTRUCTION MEETING. BEFORE WORK WAS TO BEGIN.DISCUSSION WAS HELD ON POSSIBLE SHUT DOWN OF PROJECT UNTIL MATERIAL LIST HAS BEEN SUBMITTED AND APPROVED. JOHN GROSSE STATED HE WOULD BE CONTACTING MARONDA FRIDAY MORNING ABOUT THIS. IF MATERIAL LIST IS NOT PROVIDED PROJECT WILL BE SHUT DOWN.

THE BOARD REQUESTED TO KNOW WHY QUALITY CONTROL INSPECTION ALLOWED THE MATERIAL TO BE INSTALLED WITHOUT THE MATERIAL LIST. THE BOARD STATED AGAIN THAT THEY . WOULD ALLOW WHAT HAS BEEN BROUGHT HERE, BUT ALL FURTHER DELIVERIES MUST BE APPROVED BEFORE ANY INSTALLATION WILL BE ALLOWED.

l"'" ;:-'('~,

t) :~L,


SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS Meeting


Held. _____ ~)~4U-/.:!:..!17'--L-/~03~ _____________ 20 __ _

MAYOR ROESE STA TED THAT HE HAD 2 INQUIRIES ABOUT OUR SUPPLY OF WATER HE STATED THAT A MAJOR ECONOMIC DEVELOPMENT HAD REQUESTED ABOUT A POSSSIBLE SOY BEAN GRINDING PLANT LOCATING NORTH OF THE VILLAGE. HE ALSO REPORTED THAT AEP WAS CONSIDERING ADDING TO THEIR PRESENT PLANT WITH A ETHOL PROCESS.

MR. GARTIN REPORTED TODD FROM MARONDA HAS REQUESTED PERMISSION TO HA VE 3 MORE HOUSES ON THE MANHOLE AND HA VE THEW ATER METERS INSTALLED SO THAT THE PLASTERS AND CLEANING PEOPLE CAN CLEAN THE HOMES WHEN THEY ARE FINSIHED. MR. GARTIN STATED THAT BOARD HAD STATED ONLY 3 HOMES COULD BE ON THE MANHOLE WHICH INCLUDED THE MODEL HOMES WHICH IS OPEN.HE THEN REQUESTED PERMISSION TO MOVE THEW ATER METERS FROM HOME TO HOME TO KEEP WITH THE 3 ONLY RULINGS. THIS WAS DENIED. METERS MUST STAY IN HOMES THEY ARE INSTALLED.

ROY LOWE QUESTIONED ABOUT THE DRIVEWAYS IN MARONDA. THEYHAVECUTTHECURBSANDJUSTPUTCEMENTONTOPOFTHE CUT RATHER THAN REPLACE A SECTION AS THEY SHOULD. MATTER REFERED TO DALE HOOVER.

DISCUSSION WAS HELD ON THE RIVER BEND PROJECT. JOHN REQUESTED THAT THE BOARD APPROVE OF MOVING THE AIR RELIEF V ALVEON THE FORCE MAIN FURTHER WEST SO THAT.IT WON'T BE IN THE MIDDLE OF THE NEW ROAD GOING INTO RIVER BEND. THE PRESENT HOLE WILL BE FILLED WITH CAKECRETE.

APRIL 30TH HAS BEEN SET FOR WATER FLUSHING, IF THE TOWER CAN BE CLEANED AT THE SAME ,TIME WATER FLUSHING DATE MAY BE CHANGED.

DISCUSSION WAS HELD ON LINE AND HYDRANT TO BE INSTALLED TO THE WATER TOWER. MR. GARTIN STATED CHARLES GALLOWAY HAD PURCHASED THE NECESSARY MATERIAL. DISCUSSION WAS HELD ON WHO WOULD BE INST ALLING THE LINE ,PLUG, VALVES & FLUSH HYDRANT .MICHAEL CLINE MADE A MOTION TO GET PRICES FROM SEVERAL PERSONS ON DOING THE LABOR FOR LINE .MOTION WAS SECONDED BY PAUL ROULETTE. MOTION CARRIED.

JOHN GROSSE SUBMITTED TO THE BOARD A COPY OF THE OLD PIPE SPEC'S. BOARD WILL REVIEW AND COME BACK WITH CHANGES FOR THE NEXT MEETING.

WILLIAM CARL SUGGESTED THAT THE BOARD MAKE IT OFFICAL THAT SUPT. GARTIN BE ALLOWED TO ORDER ANY PARTS THAT ARE NECESSARY TO MAINTAIN THE OPERATION OF THE PLANTS. THIS WAS APPROVED BY THE BOARD.


SOUTH BJ.OOMFIEID BOARD OF PIIBIJC AFFAIRS


Meeting

Held. ________ ..;..:.)4L/..J..1LJ.7/:.....&.2~00\.!.:,,3L__ ___ ----' ______ 20 __ _

THE BOARD RECOMMENDED THAT MR. GARTIN CHECK OUT THE BUCKET TRUCK AS A POSSIBLE CRANE AND HOIST TRUCK.

MR. GARTIN STATED THAT THEY HAD TO INSTALL A NEW RELAY SWITCH IN THE SEWER PLANT. FALSE CALLS HA VE BEEN GOING OUT ABOUT THE PLANT HA YING PROBLEMS.

MR. GARTIN FURTHER REPORTED THAT THE METER AT 5010 SOUTH ST AND 5010 EAST ST HAD BEEN REPLACES. OLD METERS WERE TESTED AND SHOWED THAT THEY WERE RUNNING 200 GALLONS UNDER THE NEW METERS. HE ALSO REPORTED THAT THE HOUSE AT 5010 EAST HAD A WATER LEAK IN THE TOILET AND WATER HEATER WAS LEAKING ALSO.

TAMARA KIDD'S BILL WAS REVIEWED MICHAEL CLINE MADE A MOTION TO FORGIVE THE LATE CHARGES IF BILL IS PAID ON WEEKLY. MS. KIDD IS NO LONGER LIVING IN THE VILLAGE. MOTION WAS SECONDED BY PAUL ROULETTE. MOTION CARRIED

MR. GARTIN AND ROY LOWE REPORTED THAT THEY HA VE BEEN INSPECTING BACKFLOW PREVENTERS IN THE VILLAGE. THEY STILL HA VE 3 MORE TO CHECK. THEY HA VE NOT CHECKED ANY OF THEM WITH HOT TUBS. 2 HA VE QUESTIONABLE LOCATIONS. DISCUSSION FOLLOWED. 1 PROPERTY OWNER REFUSED TO ALLOW THEM IN TO CHECK. THIS IS A VIOLATION OF OUR ORDINANCE. MATTER WILL BE REFERRED TO OUR ATTORNEY ON THE MATTER.

LETTERS WILL BE SENT OUT TO EVERYONE IN THE VILLAGE CONCERNING THE BACKFLOW PREVENTER REQUIREMENT ON SWIMMING POOLS, HOT TUBS, AND JAUZZI .

3 APPLICATIONS WERE RECEIVED BY THE BOARD FOR WATER METER JOB. THE BOARD SET UP APRIL 24TH TO INTERVIEW THE APPLICATIONS 6:30 AND 7 PM.

CLERK REPORTED SHE HAD RECEIVED OHIO EPA APPROVAL ON BLOOMFIELD HILLS SECTION 2, PHASE 1 & 2 ON THE WATER MAIN EXTENSION.

WILFORD GARTIN REPORTED HE WOULD BE TAKING HIS STATE BOARD EXAM ON APRIL 23RD.

MICHAEL CLINE MADE A MOTION TO ADJOURN, MOTION WAS SECONDED BY PAURL ROULETTE. MEETING ADJOURNED AT 11:25 PM.

Mif hael Cline Chairman

RECORD OF PROCEEDINGS Minutes of Bil}:_0PENJ.Nfi-~FOE--~ --7: 23 NORTH SN,\TEILLINE GOING TO REST AREA Meeting


Held TUESDAY APRIL 22 , 20 03

THE VILLAGE OF SOUTH BLOOMFIELD, HELD A BID OPENING ON TUESDAY, APRIL 22, 2003 AT 11;00 AM. FOR US 23 NORTH SEWER LINE GOING TO THE ODOT REST AREA.

PRESENT FOR THE OPENING WAS MAYOR ALBERT ROESE, LORI CLARK, VILLAGE ATTORNEY, JOHN GROSSE, FROM R.D. ZANDE AND ASSOCIATES, VILLAGE CLERK FERN BOZMAN,.BRIAN BOYD,LOVELAND EXCAVATING, PHILIP SPRINKLE, HOLLAND EXCA V ATNG, STEVE CARPENTER, CARPENTER CONSTRUCTION, RICHARD MCKEE, BALE CONSTRUCTION, KIM VITITOE, VITITOE CONSTRUCTION, RICHARD HOW ARD, HOW ARD CONSTRUCTION, MARTY ANDERSON, DARBY CREEK EXCAVATING, WILFORD GARTIN, SUPT. OF SEWER PLANT,-WILLIAM CARL, SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS MEMBER, AND RICHARD CARPENTER, SOUTH BLOOMFIELD COUNCIL MEMBER.

JOHN GROSSE CALLED THE BID OPENING TO ORDER. BIDS WERE OPENED WITH THE FOLLOWING BIDS SUBMITTED;

ALTERNATE BASE

GALLOWAY CONSTRUCTION $ 52,980.00 $ 286,910.00 Williamsport, Oh.

DARBY CREEK EXCAVATING $ 67,518.00 $ 321,497.40 6790 Brooksville Rd. Circleville, Oh. 43113

HOW ARD CONTRACTING, INC. $ 48,800.00 $ 276,180.00 2105 Tatman Coe Rd. McDermott , Oh. 45652

VITITOE CONSTRUCTION, INC. $ 45,673 .. 86 $ 219,188.53 3883 Clark Shaw Rd. Powell, Oh. 43065

CARPENTER CONSTRUCTION $ 64,400.00 $ 309,437.50 P.O. Box 902 Logan, Oh. 43138

R.E.HOLLAND EXCAVATING $ 46,483.00 $ 358,716.00 P.O. Box 68 Enon, Oh. 45323

LOVELAND EXCAVATING OF COL. $ 48,670.00 $ 303,524.00 4442 Professional Parkway Groveport, Oh. 43125

BALE CONTRACTING, INC. $ 38,900.00 $ 373,575.00

MEETING WAS CLOSED WITH THE POSSIBLE LOW BID OF VITITOE CONSTRUCTION, INC. BIDS WILL BE REVIEWED BY JOHN GROSSE AND ATTORNEY LORI CLARK.

,:/1) ~ ~ ~ \ '/7/Z Fern L.Bozrnan

-

- i


SQIITH BI DOMFIELD BOARD OF PIIBLIC AFFAIRS DAYTON LEGAL BLANK, INC., FORM NO. 10148

Held _____ _____._THI~IR>.U..SDi...a:Ai.J..Y_,_, .....i..:M.IClAy_._' .. _ _1.L-__________ 20 03 THE SOUTH BLOOMFIELD BOA REGULAR SESSION AT 7 PM. PRESENT FOR THE MEETING WAS, MICHAEL CLINE, WILLIAM CARL, PAUL ROULETTE, SUPT. WILFORD GARTIN, JOHN GROSSE FROM R.D. ZANDE AND ASSOCIATES, BILLY MOSS. AND RICHARD WILSON.


BILL y MOSS w AS PRESENT ABOUT ms HOT TUB. AFTER DISCUSSION WITH MR. MOSS THE BOARD REQUESTED FOR HIM TO WAIT UNTIL THE BOARD GETS MORE INFORMATION CONCERNING HOT TUBS FROM OHIO EPA.

MICHAEL CLINE MADE A MOTION TO RECOMMEND TO THE VILLAGE COUNCIL TO IIlRE MICHAEL SEITZ , AS A METER READER FOR THE VILLAGE OF SOUTH BLOOMFIELD. MOTION WAS SECONDED BY WILLIAM CARL, ALL AGREED. THE BOARD REQUESTED FOR THE PRESENT METER READER TO WORK WITH MR. SEITZ FOR THE FIRST MONTH.

DISCUSSION WAS HELD ON THE WATER TOWER. PITTSBURG TANK AND TOWER WILL BE HERE MAY 14m TO START AND CLEAN THE TOWER. DISCUSSION WAS HELD ON THE VALVES THAT NEED TO BE INSTALLED IN THE LINE AT THE BASE OF THE TOWER. MR. GARTIN STATED THAT CHARLES GALLOWAY HAD SENT BACK THE PARTS HE HAD ORDERED FOR THE REPLACEMENTS. WILLIAM CARL MADE A MOTIONTO HA VE CHARLES GALLOWAY OR RANDY MCCRAY INSTALL 2 12IN VALVES, 1 , 12IN T AND A SHORT PIECE OF PIPE WITH A CAP. MOTION WAS SECONDED BY MICHAEL CLINE. VOTE ALL AGREED.

WILFORD GARTIN REPORTED THAT MARONDA HOMES WERE.STILL WANTING TO INSTALL MORE METERS. THE BOARD FELT THE 3 HOUSES WAS ENOUGH FOR NOW UNTIL THE NEW SEWER LINE IS INSTALLED ACROSS RIVER BEND.

TAMARA KIDD HAS AGREED TO PAY OFF HER UTILITY BILL IN PAYMENTS STARTING MAY Sm.

MICHAEL WELSH, 5045 LEE RD. HAS NOT RESPONED TO ms LETTER CONCERNING HIS REMOTE. MR. GARTIN STATED HE WOULD LIKE TO REPLACE THE PRESENT METER IN THE HOME WHEN HE IS ALLOWED TO CHECK ON THE REMOTE. IF NO RESPONSE IS HEARD , POLICE WILL BE ASKED TO CHECK OUT THE HOUSE AND ASSISTANCE TO CHECK THE METER.

NORAM FRIZZWELL REMOTE HAS BEEN RECONNECTED. METER WAS READ AND A NEW REMOTE WAS INSTALLED.

JOHN GROSSE PRESENTED THE BOARD WITH A COMP ARSION CHART ON THE BIDS THAT WERE SUBMITTED FOR THE SEWER LINE GOING

Meeting



Held. _______ _____,1,..JM~Alv.L....-.....__1 ____________ .20 03

NORTH TO US 23. VITITOE CONSTRUCTION WAS THE LOW BIDDER WITH A COST OF$ 219,188.53 THE ALTERNATE BID WAS FOR$ 45,673.86. JOHN GROSSE REPORTED THAT HE HAD CHECKED OUT THEIR COMPANY AND REFERENCE. EVERYTHING WAS OK. HE HAD CONFERED WITH THEM AND THEY WERE A WARE THAT THERE WAS A WATER PROBLEM IN THE AREA. AFTER A DISCUSSION. WILLIAM CARL MADE A MOTION TO RECOMMEND TO THE VILLAGE COUNCIL TO GRANT THE A WARD TO THE LOWEST BIDDER, VITITOE CONSTRUCTION, INC. WITHOUT THE ALTERNATE BID .. MOTION WAS SECONDED BY MICHAEL CLINE. VOTE ALL YEAS.

RICHARD WILSON LEFT THE MEETING AT 9 PM.

DISCUSSION WAS HELD ON QUALITY CONTROL INSPECTION,INC. ON THERE INSPECTION REPORTS . THESE WERE APPROVED EXCEPT THEY REQUESTED THAT DIRECTIONS BE ADDED FOR RIGHT OR LEFT ON PIPE LA YING.

JOHN GROSSE AND THE BOARD TOGETHER FEEL THAT SINCE WE HA VE. NOT HEARD ANY MORE FROM OHIO EPA ON OUR SEWER PLANT PLANS THAT WE SHOULD BE SETTING UP A MEETING WITH THE MAYOR, A BOARD MEMBER, JOHN AND SET IF THE PROJECT CAN BE MOVED ALONG FASTER BECAUSE OF ALL THE NEW DEVELOPMENT THAT IS GOING ON IN THE VILLAGE.'

CLERK REPORTED THAT DANIEL HUGGETT AND BOYD WARNER STILL HA VE NOT .SIGNED THEIR EASEMENTS.

DISCUSSION WAS HELD ON THE CRANE/HOIST. E.C. BABBERT , INC. GA VE A DEMONSTRATION TODAY AT THE DOMINION LIFT STATION ON THE HOIST THAT IS PRESENTLY INSTALLED. PUMPS WERE ONLY LET DOWN HALFWAY ON THE RAILS. THE HOIST WAS ABLE TO LIFT THEM OUT. HAD SOME PROBLEMS SWINGING AROUND TO LET THE PUMP INTO THE BACK OF A PICK-UP TRUCK. JOHN GROSSE REQUESTED THAT THEY HA VE INSTALLED BALL BEARINGS TO MAKE IT EASIER TO MOVE THE CRANE. THIS WAS DONE WITH A HAND OPERATED HOIST. DOMINION ARE TO INST ALL ONE WITH A ELECTRIC MOTOR.

THE BOARD REQUESTED THAT DOMINION RE-BURY THEW ATER LINE TO THE LIFT STATION AS IT IS ONLY 20 INCHES DEEP. THE 1 V2INCH WATER LINE TO THE CURB STOP AND 2 BRAKES HA VE BEEN MADE IN THE LINE. THE HYDRAND IS THE WRONG SIZE . .ITALSO NEEDS A SHUT OFF BACK TO THE MAIN LINE. MR. GARTIN REPORTED THAT THEY HAD INSTALLED LOCKS ON THE PANELS AND THE GENERATOR. THEY IS NO GAS LINE TO THE GENERATOR YET.

MR. GARTIN REPORTED ON MIKE MACY ON THE PUMPS THAT DOMINON PLANS TO USE. THEY WILL BET AKEN BACK BY E.C. BABBERT AND REPAINTED SO THAT THEY WON'T RUST SO FAST.

RECORD OF PROCEEDINGS Minutes of

DAYTON LEGAL BLANK, INC., [email protected] BLOOMFIELD BOARD. OF PUBLIC . AFFAIRS

Held. ________ ~.1.--~-----------20 03

WILLIAM CARL QUESTIONED IF THE LIFT STATION HAD A BACKFLOW -'.__ ON IT. JOHN REPORTED THAT AV ACCUM BREAKER WILL BE

INSTALLED.

~

JOHN GROSSE REPORTED ABOUT THE MEETING WITH DOMINION ON POSSIBLE SHARING IN THE COST FOR LIFT TRUCK OR TO ASSIST THE VILLAGE ON POSSIBLE HALF OF THE COST. HE STATED THAT THEY WOULD NOT BE PAYING $20,000. AS THE TEST SHOWED THAT THE PRESENT ONE WILL WORK. WILLIAM CARL SUGGESTED THAT WE REQUEST THEIR HELP WITH POSSIBLE $5,000 TO$ 6,000. AS THAT IS WHAT A CRANE/HOIST WILL COST. THE BOARD FEELS A CRANE /HOIST WILL BE NEEDED TO SERVICE ALL OF THE LIFT STATIONS THAT ARE BEING PLANNED. THE BOARD REQUESTED MR. GARTIN TO SEE IF THE PRESENT VILLAGE OWNED BUCKET TRUCK COULD HA VE A CRANE HOIST OF 12 TO 15 FT ADDED TO IT AND WHAT THE COST WOULD BE ..

MR. GARTIN STATED THAT GREG FROM THE CONSTRUCTION SITE OF DOMINION HAS REQUESTED PERMISSION TO USE THE FIRE HYDRANTS TOW ASH THE SIDEWALKS . OFF AFTER THE DELIVERY OF SOD FOR THE HOUSES. PERMISSION WAS GRANTED WITH MR. GARTIN TO REPORT THAT THEY WILL BE CHARGED THE FLAT RATE FOR THE WATER USED. THEY STATED IT WAS NOT TO BE USED TO WATER THE LAWNS.

~ I ~

INSTALLATION OF A METER AT 5018 LEE RD.WAS DISCUSSED AS IT HAD ONLY 1 SHUT OFF RATHER THAN 2 AS REQUIRED. MR. GARTIN FURTHER STATED THAT THE HOUSE HAD 2 SEWER CLEAN OUT, ONE WAS IN THE CRAWL SPACE AND THE OTHER OUTSIDE. THIS COULD BE A PROBLEM IN THE FUTURE IF THE CLEAN OUT NEEDED TO BE DONE.

CLERK REQUESTED AN AMOUNT TO BORROW WITH A LETTER OF CREDIT FROM THE BANK. AFTER A DISCUSSION MICHAEL CLINE MADE A MOTION TO REQUEST A LETTER OF CREDIT FOR $ 200,000. MOTION WAS SECONDED BY PAUL ROULETTE. VOTE ALL YEAS.

JOHN REPORTED THAT OHIO WATER DEVELOPMENT AUTHORITY'S LOAN RATE WAS DOWN TO 4.3% . CLERK WILL CHECK TO SEE WHAT RATE THE BOND MARKET HAS AT THIS TIME.'

SUPT GARTIN REPORTED THAT THE VFW CLUB HAD CUT THE LINE IN THE WATER AND INSTALLED A 1 INCHCUTWHICHWILLGO INTO A 1 Yi INCH LINE. NUTTER EXCAVATING DID THE CUT.

DISCUSSION WAS HELD ON THE NEXTEL PHONES. BRANDON IS USING ROY LOWE'S PHONE WHILE HE IS NOT WORKING. THIS HAS BEEN A

Meeting


DAYTON LEGAL BLANK, INC.~. rnfllEID lIY\RD CF R:R:1C AFFAIRS

Held _____ 'IHJRSOO===-i,,__.M\Y'"'"-=-_. __ 1~ ____________ .20 03

ASSET FOR THEM. IT HAS SAVED NUMEROUS TRIPS AND TIME. SUPT GARTIN REQUESTED THAT WE PURCHASE A PHONE FOR BRANDON USE ,WHEN MR. LOWE STARTS BACK TO WORK. THIS WOULD COME FROM THEW ATER AND SEWER FUND.

DISCUSSION WAS HELD ON DOMINION'S "THE VILLAGE" AT BLOOMFIELD HILLS. THEY HA VE REQUESTED A 6 INCH WATER METER TO SUPPLY WATER TO ALL RESIDENTS IN THAT AREA. IT WILL BE A PRIVATE DEVELOPMENT. BASIS PLANS WERE REVIEWED WITH NO ACTION TAKEN.

WAGES WERE DISCUSSED FOR SUPT. GARTIN. THE BOARD ARE REQUESTING THAT MR. GARTIN BE PLACED ON APAY RANGE SCHEDULE SIMILAR TO OCSEA AND AFSCME RATE.CLERK WILL CONVEY THIS REQUEST TO THE FINANCE COMMITTEE FOR REVIEW ..

MICHAEL CLINE MADE A MOTION TO ADJOURN. MOTION WAS SECONDED BY WILLIAM CARL. MEETING ADJOURNED AT 11 ;30 PM.

I ,



Held. _ ___:_iTm-fH-HJR~s;..J-J,Di~\f--=-,-1~~4Pw-N--1-1....!:75-------------'----20 03

THE SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS MET IN REGULAR SESSION AT 7 PM. PRESENT FOR THE MEETING WAS MICHAEL CLINE, CHAIRMAN, WILLIAM CARL, PAUL ROULETTE, SUPT. WILFORD GARTIN, DAVID DAY AND JEREMIAH RAYBURN ..



WATER AND SEWER MONTHLY REPORTS TO OHIO EPA WERE REVIEWED.

QUALITY CONTROL INSPECTION REPORTS WERE REVIEWED.

WILFORD GARTIN REPORTED THAT PITTSBURG TANK AND TOWER HAS COMPLETED CLEANING THE TOWER TODAY. REPORT WILL BE GIVEN IN ABOUT 3 WEEKS. MR. GARTIN REPORTED THAT THE ONLY THING THEY FOUND THAT WILL NEED ATTENTION AT THE NEXT CLEANING IS TO REPLACE THE HATCH INTO THE TOWER. THE BOLTS ARE STRIPPED . THE BOARD REQUESTED THAT IT BE PUT ON THE WORK TO BE DONE WHEN THE TOWER IS CLEANED AGAIN.

JEREMIAH RAYBURN WAS PRESENT TO DISCUSS HIS WATER LINE AT THE HOUSE HE IS CONSTRUCTING. HE STATED THAT HE WAS REQUESTED TO DIG UP THE LINE AS IT WAS INSPECTED BY TIM COLLINS.AND HE HAD APPROVED OF THE LINE. BUT THE CURB STOP IS ONLY LOCATED 28 INCHES UNDER THE GROUND AND HE HAD TO BRING HIS WATER LINE UP TO THE CURB STOP. HE STATED HE HAD HIS CONTRACTOR DIG IT BACK UP SO THAT ROY LOWE AND WILFORD GARTIN COULD SEE IT. HE STATED HE FELT THE VILLAGE SHOULD PAY FOR THE DIGGING THE LINE BACK UP AS, HE HAD COMPLIED WITH OUR REGULATIONS AND HIS LINE WAS 42 INCHES DEEP. IT WAS THE CURB STOP THAT WAS INSTALLED WRONG. AFTER A DISCUSSION THE BOARD AGREED . MICHAEL CLINE MADE A MOTION TO APPROVE OF THE BILL TO HA VE THE LINE DUG UP AGAIN. MOTION WAS SECONDED BY WILLIAM CARL. VOTE ALL YEAS. MR. RAYBURN WILL BRING BILL TO CLERK FOR PAYMENT.

MR. GARTIN REPORTED THAT THE FLUSHING WAS NOT COMPLETED ENTIRELY AS THEW ATER PRESSURE HAD DROPPED. HE FURTHER STATED THAT THEY DIDN'T GET VERY MUCH RUST FROM ANY OF THE HYDRANTS OTHER THAN THE ONE AT FOUT'S MOBILE HOME COURT. HE STATED THAT MILLPORT SECTION OF THE VILLAGE HAD A LOT OF CHLORIDE AROUND THE HYDRANTS. WILLIAM CARL QUESTIONED ABOUT DOMINION HOMES IF THAT LINE HAD BEEN FLUSHED.

AN ESTIMATE WAS RECEIVED FROM PITTSBURG TANK FOR A 2 INCH FROST-PROOF DRAIN VAL VE FOR$ 1,500.00. AN ALTERNATE WAS A FOUR INCH FROST-PROOF DRAIN VAL VE FOR $ 2,250.00. DISCUSSION FOLLOWED. , SINCE THE TANK ONLY HAD 3-4 INCHES OF SLUDGE IN THE BOTTOM OF THE TANK THEY DECIDED TO TABLE THE VAL VE UNTIL THE NEXT TIME OF CLEANING.

Meeting

RECORD OF PROCEEDINGS Minutes of SOIITH BT.OOMFIEI D BPA Meeting


Held. __ __MMA~YU15~-~20.K0~3 ____________ -====20 __ _

CHARLES GALLOWAY IS INSTALLING VALVES AND LINE TO ASSIST IN THE DRAINING OF THE TANK NEXT TIME. THERE ALSO WILL BE INSTALLED A PIPE TO COMPLETE THE LOOP TO DOMINION HOMES. WHEN THEY COMPLETE THE BACK SECTION OF THEIR DEVELOPMENT.

DISCUSSION WAS HELD ON THE SIDEWALKS IN CANAL VIEW. THE BOARD ARE REQUESTING THAT THE PLANNING AND ZONING BOARD REVIEW THEM AGAIN. POSSIBLE CONT ACT ERIC CLARK OR PICCA ON HOW THEY ARE BEING INSTALLED AND THE ELEVATION OF THE DRIVEWAYS IN THAT AREA.

DAVID DAY WAS PRESENT TO REQUEST SOME MATERIAL ON THE SEWER PLANT SITE. HE STATED HE HAD BEEN TO OHIO EPA AND TALKED TO JOHN OWNES ON THE PROJECT. MR. DAY REQUESTED THAT HE BE GIVEN COPY OF ANY NOTES OR PAPERS THAT JOHN GROSSE SUBMITTS TO THE BOARD TONIGHT CONCERNING THE PROPOSED NEW SANITARY SEWER PLANT.

MR. GARTIN REPORTED THAT DOMINION HOMES WOULD BE USING THEW ATER FROM THEIR PONDS TO CLEAN THE SIDEWALKS RATHER THAN THE VILLAGE WATER.

THE BOARD REQUESTED FOR THE WATER DEPT, TO START AND DO THEIR ANNUAL INSPECTIONS OF ALL THE WATER METERS AND REMOTES IN THE VILLAGE. EMPLOYEES WILL BE LOOKING FOR ANY CROSS CONNECTIONS AS WELL. NOTICE WILL BE GIVEN BY UTILITY BILLS THAT THIS ACTION WILL BE TAKING PLACE.

MR. GARTIN REPORTED THAT ANDREW ATKINS HAD CALLED SUNDAY AND STATED SHE HAD NO WATER. MR. GARTIN CHECKED THE HOUSE AND THEIR WAS WATER. HE REQUESTED TO SET AN APPOINTMENT TO CHECK WHERE HER WELL WAS AND SHE REFUSED TO DO SO. BOARD ADVISED THAT SHE WILL BE SENT ANOTHER LETTER CONCERNING THIS MATTER THAT NEEDS TO BE TAKEN CARE OE,

AFTER FURTHER DISCUSSION THE BOARD ADVISED MR. GARTIN TO CHECK ALL PROPERTY WHO HA VE FAILED TO FILL IN THEIR WELL OR INSTALL A BACKFLOW. IF THEY ARE REFUSED ENTRY TODO THE CHECK THEY WILL BE GIVEN 30 DAYS TO COMPLY IF NOT THEY WILL BE CITED INTO COURT PER ORDINANCE.

MR. GARTIN REPORTED THAT JUDY CLINE'S METER WAS REPLACED AND THE OLD ONE WAS CHECKED AND WAS OK.

FRANCES MORAN, 5055 NELSON RD. METER WAS CHANGED OLD ONE SHOWED ONLY DIFFERENCE OF 16 GALLONS LESS THEN A NEW ONE.

WILLIAM CARL REPORTED ON THE COURT CASE OF RICHARD WILSON VERUS THE VILLAGE ON THE BACKFLOW PREVENTER. HE STATED THAT MR. WILSON WAS ORDERD BY THE COURT TO

I , : l I i ,_

' ' I i

RECORD. :Of PROCEEDINGS Minutes of SOUTH BIDOMFIELD BPl\


INSTALL THEBACKFLOW AS HE DOES HA VE A SWIMMING POOL AND WAS GIVEN 30 DAYS TO DO SO. MR. CARL STATED THAT OUR ATTORNEY SPENT 2 HOURS TALKING WITH MR. WILSON CONCERNING THE MATTER BEFORE COURT SESSION WAS HELD. QUESTION AS TO WHAT HAPPENS IF HE FAILS TO INSTALL SAID BACKFLOW, MR. CARL REPORTED THAT IT WOULD BE A CONTEMPT OF COURT AND A VIOLATION OF OUR ORDINANCE.

SCHODORF TRUCKING COMPANY SUBMITTED A PROPOSAL TO ADD A CRANE/HOIST WITH A BOOM EXTENDING FROM 6 FT TO 14 FT. ON THE BUCKET TRUCK. COST WOULD BE $ 6529.00 INSTALLED. DISCUSSION FOLLOWED.MICHAEL CLINE MADE A MOTION TO TALK TO DOMINION ABOUT THE PROPOSAL AND TO REQUEST COUNCIL'S PERMISSION TO USE THE BUCKET TRUCK FOR THE CRANE HOIST AS WELL .THE CRANE/HOIST WILL BE USED TO SERVICE ALL OF THE LIFT STATIONS AND ALSO TO HELP SERVICE HYDRANTS. MOTION WAS SECONDED BY WILLIAM CARL. VOTE ALL YEAS . BOARD WILL REQUEST JOHN TO CONTACT DOMINION AND SET UP A MEETING TO DISCUSS THE PROPOSAL.

MICHAEL CLINE MADE A MOTION TO PURCHASE A NEW COMMERCIAL DEHUMIFER FOR THE WATER PLANT AS ONE OF THEM HAS BURNED UP THE COMPRESSOR. MOTION WAS SECONDED BY PAULROULETTE. VOTE ALL YEAS.

AN ESTIMATE FROM QUALITY CONTROL INSPECTIONS , INC WAS REVIEWED ON THE COST OF REVIEW FOR THE SANITARY SEWER PLANT PLANS, PER REQUEST FROM THE BOARD. NO ACTION TAKEN.

THE BOARD WAS ADVISED THAT THERE IS A MEETING SET UP FOR TUESDAY, MAY 20 AT 1:30 PM TO DISCUSS THE PROPOSED SEWER PLANT. .

THE BOARD WAS ALSO ADVISED THAT THERE WILL BE A PRE-CONSTRUCTION MEETING AT 3:30 PM TUESDAY, MAY 20 TO AW ARD THE BID FOR VIVITIOE CONSTRUCTION CO

DISCUSSION WAS HELD ON THE NEW SPEC TO BE ISSUED FOR ON PIPE AND BEDDING FOR WATER AND SEWER LINES.

MR. GARTIN REPORTED THAT KOKOSING CONSTRUCTION. CO. WAS SHOOTING THE GRADE AT RIVER BEND. THEY ALSO HA VE PRESSURE TESTED THE LINE IT WAS OK. THEY WILL BE CONNECTING LINE TO OURS MONDAY, MAY 19rn.

CLERK REPORTED CONSUMER CONFIDENCE REPORTS HA VE BEEN COMPLETED AND SUBMITTED TO OHIO EPA FOR APPROVAL BEFORE BEING SENT OUT.

DISCUSSION WAS HELD ON DOMINON HOMES REQUEST FOR REEMBURSEMENT OF TAP FEES ON OVERSIZED PIPES. MATTER TABLED UNTIL JOHN GROSSE CAN ATTEND MEETING.

.:,,,. ~::-~ ... _; ~-'

Meeting

RECORD OF PROCEEDINGS Minutes of SOUTH BTOOMFTEI D BOARD OF PIIBT TC AFFAIRS Meeting


Held. __ M~A~,v:-----::11=c:;,___ _________________ .20 03

DISCUSSION ON A NEXTEL PHONE FOR BRANDON VAUGHN. MR. GARTIN REPORTED THAT IT HAS BEEN VERY HARD TO CONTACT BRANDON WITH NO PHONE AS HE HAS BEEN TRAINING HIM TO DO THINGS WITHOUT HIM BEING PRESENT . IF HE NEEDS HIM OR IF BRANDON NEEDS MR. GARTIN IT IS NECESSARY TO KEEP IN CONTACT.BY A PHONE. MR. GARTIN STATEHEFELTITWAS A SAFETY FACTOR ALSO, ESPECIALLY AROUND THE TANKS AT THE SEWER PLANT .. MICHAEL CLINE MADE A MOTION TO PURCHASE A NEXTEL PHONE FOR BRANDON AND CHARGE IT TO WATER AND SEWER ACCOUNT. MOTION WAS SECONDED BY WILLIAM CARL. VOTE ALL YEAS.

CLERK REPORTED THAT OHIO EPA HAD APPROVED OF THE SUBMITTED APPLICATION FOR SANITARY SEWER LINE GOING NORTH TO THE REST AREA.

THE BOARD REQUESTED THAT ONE OF THE BOARD BE INCLUDED IN ALL FUTURE UTILITY AGREEMENTS BEFORE THEY ARE SIGNED. THEY ALSO FELT THE PLANNING AND ZONING BOARD SHOULD BE SITTING IN ON ANY SESSIONS OF UTILITY AGREEMENTS.

PAUL ROULETTE MADE A MOTION TO ADJOURN. MOTION WAS SECONDED BY WILLIAM CARL. MEETING ADJOURNED AT 11:30 pm.

Fern L. Bozman, Clerk p C:....

7tl&kJ [ COfue1 Miyiiael Cline,Chaifman

-\

Minutes of I ~


Held ___ Th_ur_s_da-=-y-=-, _J_un_e---=5 ,'----20_0_3 ___________ 20 __ _

It .f,' I

THE SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS MET IN REGULAR SESSION AT 7 P.M. PRESENT FOR THE MEETING WAS MICHAEL CLINE, CHAIRMAN,WILLIAM CARL, PAUL ROULETTE, SUPT. WILFORD GARTIN, BILL MOSS, MIKE SEITZ, KELLY ESTEP.



THE WATER AND SEWERMONTHLYREPORTS TO OHIO EPA WERE REVIEWED.

DISCUSSION WAS HELD ON THE RESIGNATIONS OF BRANDON VAUGHN AND LP RRY PONTIOUS.

MICHAEL CLINE MADE A MOTION TO RE-ADVERTISE THE HELPER POSITION. B lL CARL SECONDED THE MOTION. ALL YEAS.

MIKE SEITZ WAS PRESENT TO DISCUSS HELPING WILLIE GARTIN PART TIME. Jv R. SEITZ SAID HE WOULD HELP IN ANYWAY POSSIBLE. HE ALSO DOES ROOFING SO HE WILL NOT BE ABLE TO HA VE SET DAYS. HE WILL KEEP IN CONTACT WITH THE VILLAGE ON WHAT NEEDS DONE AND WHEN. PAUL ROULETTE MAD ~ MOTIONTOHAVEMIKESEITZHELPWILLIEATTHEPAYRATEOF$7.00PERHO JR, BILL CARL SECONDED THE MOTION. VOTE ALL YEAS.

MIKE SEITZ ALSO BROUGIIT UP ABOUT THE REMOTE READINGS TO VERIFY TB 8 REMOTE WITH THE INSIDE METER. THE BOARD ADVISED THIS WAS ON HOLD DUE TO LACK OF HELP, BUT IT NEEDED TO BE COMPLETED AS SOON AS POSSIBLE ..

BILLY MOSS WAS ALSO IN ATTENDANCE TO DISCUSS HIS BACKFLOW PREVENTOR. HE ASKED ABOUT EPA GUIDELINES AND IF HE COULD GET A COPY FOR HIS RECORDS. THE BOARD GA VE HIM 60 DAYS TO COMPLY, DUE TO THE FACT HE IS OUT OF WORK. THE BOARD INFORMED HIM THEY WOULDLETHIMMAKEPAYMENT ARRANGEMENTS IF NEEDED. THEY ASKED llM TO BRING IN PROOF OF UNEMPLOYMENT AND INFORMED HIM THE BACKFL01 V HAD TO BE EPA CERTIFIED AND CHECKED.BY A CERTIFIED PERSON LICENSED 'TO TEST BACKFLOWS.

BILLY MOSS PRESENTED THE BOARD WITI! HIS RESUME FOR THE HELPER POSITION. HE WOULD LIKE TO HA VE IT SUBMITTED AT THE TIME OF RE-ADVERTISING.

BILL CARL MADE A PROPOSAL ABOUT A NEW-ORDINANCE GUIDELINE TO DEFINE MORE ABOUT POOLS, JACUZZI, AND HOT TUBS FROM EPA IT WAS RECOMMEND THAT COUNCIL ADD TO ORIGINAL ORDINANCE. BILL CARL MADE THE MOTION ON CLARIFICATION FOR NEW ORDINANCE GUIDELINE ON ALL THE DIFFERENT TYPES OF POOLS, JACUZZI AND HOT TUBS MICHAEL CLINE 2ND THE MOTION. VOTE ALL YEAS.

: I i i

i I i

(~, -.. - "'

RECORD OF PROCEEDINGS rntiOO~N OF CRANE WAS HEID ON THE CRANE THE BOARD HAD DECIDED IDeting LET JOHN GROSSE ASK DOMINION. BILL CARL MENTIONED THAT HE

DISCUSSION WAS HELD ON THE REPORT FROM PITTSBURGH TANK AND TOWER

LIE GARTIN REPORTED MANW AY HATCH WILL HA VE TO BE UPGRADED AT NEXT CLEANING AND THE BOLTS THAT ARE STRIPPED BROUGHT

TO CODE. HE ALSO STATED THAT OHIO EPA APPROVAL OF ATER SYSTEM IS BEING TESTED NEXT WEEK BETWEEN ST. RT. 316 TO ORTHUPAVE.

LIE GARTIN ALSO DISCUSSED THE NEW SEWER LINE AND HE ISTO MEET TH LOBO, QUALITY CONTROL ON JUNE 6TH, ALONG WITH KOKOSING AND

ONDA. HE ALSO INFORMED THE BOARD THAT VITITOE PLAN TO BE ON THE ITE BY lST WEEK IN JULY.

WAS SAID THAT ODOT HAS GIVEN THE OKAY FOR THE 60 DAY DEADLINE. WAS ALSO MENTIONED THAT JOHN GROSSE STATED THAT THE STORM DRAINS

TO BE COMPLETED BY JUNE 10, 2003.

EOTECHNICAL CONSULTANTS REPORT WAS DISCUSSED REGARDING TOPSOIL AND 7 FT FILL. THE SAID IT WAS NOT IN PLANNING AND

ONING AND TO LOOK INTO IT MORE WITH JOHN GROSSE PRESENT.

HE SUBJECT OF BIDING OUT THE FORCE MAIN SEPARATE OM SEWER PLANT WAS DISCUSSED. THE BOARD DIDN'T SEE MUCH SAVINGS IN

OING THIS, EXCEPT FOR MAYBE IN BONDS SO THIS WAS PUT ON HOLD FOR NOW. S SUBJECT NEEDS MORE DISCUSSION AND THE BOARD WOULD LIKE

OTALK TOMR. DAY FIRST.

BOARD DISCUSSED SETTING UP A MEETING WITH MR DAY TO DISCUSS SEWER PLANT AND TO OBSERVE A PLANT SIMILAR TO THE ONE

ARE PLANNING. BILL CARL SAID HE WOULD SEE IF THAT WAS KAY AND SET IT UP.

WAS BROUGHT TO THE ATTENTION OF THE BOARD REGARDING THE MEETING DOMINION AND MAYOR ROESE ON JUNE 13TH AT 11 :00 AM. REGARDING

TARTING OF THE CONDOS. MIKE CLINE AND BILL CARL SAID THEY COULD TTEND. A MEETING WITH ODOT REGARDING THE TRAFFIC LIGHTS IS SCHEDULED OR THESAMEDAY.

ILL CARL ASKED ABOUT EPA INFORMATION FROM LAST TIME NAN APPROVAL FOR THE SEWER PLANT AND MENTIONED WAS

WOULD BE 180 DAYS FOR THE DRAFT. MICHAEL CLINE MENTIONED ASKED IF THEY COULD GET THE BIDS OUT AT PUBLIC MEETING

TER THAT TIME AND WAS TOLD COULD NOTIFY THE PUBLIC.

AUL ROULETTE BROUGHT UP THE IDEA OF STARTING ON THE LANS FOR NEW WATER PLANT SO THEY WOULD NOT HA VE 0 WORRY ABOUT DEADLINE AND SINCE IT TAKES so LONG FOR PA TO REVIEW THIS, THAT THEY SHOULD GET STARTED ON THIS SOON.

i'



Held. _____ -=Th::..:..:ur=...:::.:sd~a~y...L, ....::::J~un~e~S ,~20~0~3 _________ 20 __ _

MICHAEL CLINE ADDED THAT HEW ANTED TOW AIT TO HEAR FROM LORI CLARK AND JOHN GROSSE ABOUT THE $43,000.00 WATER TAP CHARGED T US IS BINDING TILL NEXT MEETING TO CLARIFY WHAT IS UP SIZED AND IF IT WAS UP TO US TO COVER. THIS WAS PUT ON HOLD TILL JOHN GROSSE IS HERE TO ANSWER QUESTIONS. GETTINGPHONEFOR THEPARTTIME HELPER WAS ALSO PUT ON HOLD UNTIL THE POSITION IS FILLED.

A DISCUSSION WAS HELD ON THE 25 CENT RAISE ACROSS THE BOARD ~ FOR ALL EMPLOYEES.

BILL CARL BROUGHT UP TAKING OUT AN AD FOR THE VILLAGE FESTN AL. A FULL PAGE AD COSTS $50.00. IT WAS DECIDED TO SPLIT THE CO T 8 WAYS, BETWEEN THE CLERKS AND THE BOARD. AVERAGE COST WOULD BE $ .25 A PIECE. EVERYONE APPROVED.

WILLIE GARTIN ALSO MENTIONED THAT ON JUNE 10, 2003, THE FORCE MA1N TAP WORK COULD BE DONE IN 45 MINUTES AND IN THAT CASE THE OKAY WAS GIVEN TO DO IT AT 5:30 AM.

WILLIE GARTIN INFORMED THE.BOARD THAT THE PUMPS AT THE LIFT STATI WOULD HA VE TO BE PULLED SOON. MICHAEL CLINE REQUESTED THAT WILL GET AN ESTIMATE FROM SAM'S RENTAL CO. AS HE HAD SEEN THEY HAD AC TRUCK TO RENT.

MENTION OF VFW GOING INTO MANHOLE. ORDER PIECES SOON AS DONE TO HA VE BACK.FLOW IN AND THEN ALL THAT IS LEFT IS THE INTERIOR. ALSO MENTIONED WOULD THERE BE A-PRESSURE TEST DOWN ON SERVICE LINE.

A DISCUSSION WAS HELD ON THE 4 NEW TIRES AND ALIGNMENT THAT WAS COMPLETED ONJUNE2,2003, FOR THE WATERDEPARTMENT VAN. THEBO QUESTIONED WHO APPROVED THIS. IT WAS TOLD THAT THE MAYOR AND FE OKAYED IT. THEY ALL AGREED THAT IT NEEDED TO BE DONE.

BILL CARL BROUGHT UP THE omo GUIDELINES GIVEN TO COUNCIL ABOUT HA VINGTHE SAME POWER AS THE DIRECTOR OF CITIES. HE STATED THAT IT HAS BEEN TWO MEETINGS AND STILL NO ANSWER. HE SUGGESTED TO GO THE omo GUIDELINE SINCE THERE HAS BEEN NO RESPONSE AND TO MAKE "-"'-'-'-'..._..__, AND UPDATE COUNCIL.

BILL CARL ALSO MENTIONED THE IDEA OF BADGES FOR THE EMPLOYEES.

A DISCUSSION WAS HELD REGARDING FIRE EXT .. COUNCIL HAD APPROVED SE. CHECK TO SEE IF ORDERED AND SEE IF WILLIE HAS ONE IN TRUCK.

MICHAEL CLINE MADE A MOTION TO ADJOURN. BILL CARL SECONDED THE MOTION. MEETJNG WAS ADJOURNED AT 11:00 P.M.

;7 ~ f ~ F2iJl ~ Bdmn~~ .

i ' f !

I ' I

I I \ i i

RECORD OF PROCEEDINGS Minutes of Board of Pillil i c Affairs Meeting


June 19, 2003 20 Held _____________________ ----

SOUTH BLOOMFlELD BOARD OF PUBLIC AFFAIRS MET IN GULAR SESSION AT 7:00P.M. PRESENT FOR THE MEETING RE MICHAEL CLINE, CHAIRMAN, WILLIAM CARL, PAUL

R ULETTE, SUPERTENDENT, WlLFORD GARTIN, CINDY NULL, GEORGE L, KEVIN KERSHNER, PAT NEAL, DAVID DAY, JOHN GROSSE, KELLY ESTEP.

CHAEL CLINE CALLED THE :rvIBETING TO ORDER.

S WERE READ AND APPROVED.

FIRST ITEM OF BUSINESS WAS WITH :MR. AND MRS. NULL. THEY TYTilhY'llo ...... IN ATTENDANCE TO ADDRESS THE WATER CONSUMER CONFIDENCE

PORT AND AS TO THE COSTS OF THE WATER Bll.LS. MICHAEL C EXPLAINED TO THEM THE WATER BILLS HA VE NOT BEEN C GED, JUSTTHETRASHHADGONE UP. THATSEEMEDTOANSWER

IR QUESTIONS.

P T NEAL WAS IN ATTENDANCE TO DISCUSS THE PRESSURE TEST FOR THE NEW BUILDlNG. HE STATED THAT IT WAS A BIG ISSUE TO DIG IT BACK UP

B CAUSE OF ALL THAT HAS BEEN BURIED AND FINISHED. HE MENTIONED THAT IF WAS TOLD AHEAD OF TIME THAT nns NEEDED TO BE COMPLETED, HE W ULD HA VE HAD NO PROBLEM COW>L YING WITH THE TEST~ BUT AT THIS S GE IN THE DEVELOPMENT, IT WOULD CAUSE PROBLEMS. THE BOARD D CIDED NOT TO ENFORCE THE TEST DUE TO THE SITUATION OF CONFLICTS FOR C. . CONSTRUCTION SINCE HE WAS NOT GIVEN THE INFORMATION AHEAD OF T . MR. NEAL THANKED THE BOARD ON THEIR DECISION AND LEFT AT 7: 15.

LIAM CARL ASKED l\1R. DAY, WHO WAS IN ATTENDANCE IF THEY ULD SET UP A :tvIBETING TO GO OVER THE PLANS OF THE SEWER

SO THAT MR. DAY COULD GET A BETTER IDEA OF OPERATIONS TO GET MORE INFORMATION ON QUESTIONS HE WOULD LIKE

ASK. MR. DAY THOUGHT THAT WAS A GOOD IDEA WlLLIAM ALSO ASKED IF MR. DAY WOULD LIKE TO TOUR A COUPLE

0 THE PLANTS LIKE THE ONE THEY WOULD BE BIBI.DING. JOHN G OSSE SAID HE WOULD SET TilE MEETING UP.~. DAY LEFT AT 7:30P.M.

VIN KERSHNER WAS HERE FOR THE VIlLAGE AT BLOOMFlELD HILLS. T RE WAS DISCUSSION ON WHEN THE PUMP WOULD BE DONE, AND IF OMEONE WOULD BE CHECKJNG ON THAT NOW THAT THERE IS 0 CUPANCY. AT THAT TIME IT WAS MENTIONED WE NEEDED KEYS B CK.ff{IBRE IN ORDER TO KEEP AN EYE ON IT. IF NEEDED, CARL

ELER WOULD TAKE CARE OF THE SEPTIC AND PUMP IT OUT. IT AS ALSO MENTIONED REGARDING THE PlPE NEEDING TO BE DUG D EPER BECAUSE IT WAS ONLY 18" DEEP ANDTHE HYDRANT NEEDED FIXED T 1 Y2FROMTHE3/4THATITWASNOW,ANDMOVEDTOGO

... ,.......,...,~IT WAS TO BE 1N THE PLANS THAT WERE PREPARED. SAID ALL THIS COULD BE FIXED IN ABOUT TWO WEEKS

ATHER PERMITTING AND THEN THE FENCES WOULD TAKE A TLE LONGER TO FINISH. THE PA VlNG OF THE ALLEY BACK RE WAS BROUGHT UP AND THEY WERE TO GET WITH ROGER dx:G~~et-AND LOBO TO SEE WHAT ELSE NEEDED TO BE D NE TO GO AHEAD WITH THE JOB.

RECORD OF PROCEEDINGS Minutes of Board of Public Affairs Meeting


June 19, 2003 Held. _____________________ 20 __ _

THE BOARD THEN LOOKED AT THE PLANS FOR BLOOMFIELD HILLS ON THE WATER STORM AND SEWER. THE QUESTION WAS ASKED FROM BPA AS TO" W.,. .. ...,HTl'...: ........... K ~-THE SCHOOL WAS, BECAUSE CONCERN OF THE 'STREET THEY WANTED TO MAKE SURE IT WAS CUT OFF FROM TRAFFIC FOR SAFETY REASONS. KEVIN STATED THAT IT WAS AND THE ROAD LED TO THE FACILITY OF THE SPORTS FIELD. f\.fR. CLINE QUESTIONED APPROXIMATELY HOW MANY UNITS THE CONDOS WOULD HA VE. KEVIN STATED ABOUT 118 UNITS, MOSTLY SINGLE FAMILYDWELLINGS. ITWAS ALSO QUESTIONED IFTHEFlREDEPARTMENT SIGNED OFF ON THE STREETS. KEVIN STATED THAT THEY HAD SIGNED APPROVAL. WILLIAM CARL ASKED IF THE STORM SEWERS WERE GOING TO THE RIVER. KEVIN STATED THAT WAS THE PLAN. THEY ALSO DISCUSSED THAT UNTIL THEN, THERE WOULD BE A DITCH INSTEAD OF THE BASIN, DUE TO THE UPSET NOW OF THE PONDS AND THE PROBLEMS IT IS CAUSING.

AFTER REVIEWING THE PLANS AND ASKING ABOUT PRIVATE STORMS AND WATER FOR CONDO ON A MASTER METER AND IF THEY WERE USING 18" LINE AND lF THEY WERE ABLE TO HOLD THAT CAPACITY OF THAT MANY UNITS, THE BOARD WAS INFORMED THAT IT HAD PLENTY OF CAPACITY. WASTI WATER LINES WERE PUBLIC. ALSO ASKED IF EACH UNIT HAD ITS OWN SHUT OFF AND WAS TOLD BY KEVIN THAT IT DID. WILLIAM CARL ALSO ASKED THAT IT WA , WRITTEN SOMEWHERE THAT THE VILLAGE OF SOUTH BLOOMFIELD HAD NO RESPONSIBILITY FOR ALL THIS IF SOMETHING NEEDED FIX OR HAPPENED TO BREAK. HE WAS TOLD THAT nns WAS IN THE CONDO CONTRACTS AND DOCUMENTS .. JOHN GROSSE STATED HE WOULD BRING THAT TO NEXT MEETIN1 r TO CONFIRM. AT nns TIME THE BPA SIGNED THE 3 SETS OF PLANS ON SECTION OF SANITARY AND SEWER IMPROVEMENTS.

A CHECK FOR $6000.00 WAS ACCEPTED BY THE BOARD FROM DOMINION HOMES FOR THE CRANE TO PULL THE PUMPS OUT AT THE LlFT STATION A MOTION MADE BY WlLLIAM CARL TO ACCEPT TIIlS CHECK. IT WAS SECONDED BY MICHAEL CLINE. ALL YEAS. IT WAS MENTIONED TO THANK JOHN GROSSE FO .. ms HELP ON nns PROJECT.

WILLIAM CARL ASKED IF DOMINION HOMES WOULD LIKE TO TAKE OUT AN AD FOR THE VILLAGE FESTIVAL PROGRAM AND IF THEY WANTED TO DONATE ANY THING FURTHER, IT WOULD BE APPRECIATED. KEVIN SAID HE WOULD PUT THE WORD IN TO THE PEOPLE THAT MAKE THOSE DECISIONS AND LET US KNOW.

HELEN FOLLROD'S LETTER WAS LOOKED OVER BY THE BPA AND IT WAS DISCUSSED THAT SHE NEEDS TO HOOK UP TO THE WATER IN ORDER TO GET A LOWER RATE ON THE SEWER.

RA YBURNS BILL OF $350.00 TO DIG UP ms WATER LINE AT A HOME HE HAD BUIL1 TO CHECK ON THE CONNECTION DEPTH WAS PRESENTED TO THE BOARD. A MOTION WAS MADE BY MICHAEL CLINE TO PAY THIS. SECONDED BY PAUL ROULETTE. ALL YEAS.

THE BID OF $7965.00 FOR THE CRANE AND POWER ROTATION WAS DISCUSSED TO MAKE SURE nns WOULD WORK BEFORE SPENDlNG THE MONEY. MR. GARTIN EXPLAINED THAT IT WOULD AND THE ONLY CONCERN WAS THE MOUNTING, WHICH THEY DISCUSSED AND APPROVED. SAID BALANCE OF $2000.00 LEFT WOULD PAID BY THE VILLAGE. THERE MAY BE $800 TO $1000 COMING TO COVER PART WHICH WOULD LEA VE US $1000.00 TO COVER. ALL AGREED THAT TfllS WOULD BE A GOOD INVESTMENT FOR ALL IN THE VILLAGE, SINCE IT WOULD BE BETTER THAN BUYING A $40,000.0t 1 TRUCK. THE BOARD WlLL UPDATE COUNCIL ON nns.

i :

: i I :

Minutes of


RECORD ()F PROCEEDINGS Board of i?Ubi1c Affairs Meeting

June 19, 2003 20 Held. _______________________ _

GROSSE BROUGHT UP DATES AND MENTION OF REVENUE BONDS. STATED THE FIRST OF JULY, THE DRAFT WOULD BE OUT. READY AT TIIB END OF AUGUST. SELL.BONDS BY THE MIDDLE OF

TEMBER. AWARD CONTRACTS AND A 30 DAY CALMJNG PERIOD. CAN NOT SET A PUBLIC MEETING UNTIL IT IS APPROVED.

GROSSE ALSO STATED HE WOULD BRING ALL SPECS AND INFORMATION THE SEWER PLANT WITH ALL PRICES ETC. HE STATED HE HAD

TING WITH DEREK STEDMAN FROM 1HE FIFTH TIIlRD BANK AND VE S. , FERN AND THE MAYOR ON THE lOTH OF JULY ON WHAT KIND OF REST RATES FOR THE BONDS. MENTIONEDTHATWOULDLIKEFERNTOATTENDTHE NEXTBPAMEETING.

A UESTION WAS ASKED WHETHER OR NOT THE FORCE MAlN W ULD TAKE OUT ANY TREES. JOHN SAID THEY WERE GOING B THE TREE LINE AND LEAVING THE TREES ALONE AND THAT 0 Y THREE OF THE PROPERTIES WOULD BE DUG ON.

HAEL CLINE STATED HE WOULD NOT BE HERE FOR NEXT C UNClL MEETING.

GROSSE WOULD LIKE TO BE E-MAILED AN AGENDA BEFORE MEETING TO BE BETTER PREPARED lF POSSIBLE.

G 0 TECH REPORTS WERE REVIEWED AND DISCUSSED. THE BOARD WANTED T MAKE SURE THAT THE MARONDA HOUSES AND STREETS WOULD B STABLE BACK THERE BECAUSE IT SEEMED WEAK IN SOME SPOTS. J SAID HE WOULD MAKE SURE ALL TESTS PASSED AND WERE CHECKED.

HN MENTIONED THAT WOULD LIKE FERN TO ATTEND THE NEXT BPA ETING.

0 TECH REP S WERE REVIEWED AND DISCUSS . THE BOARD WANTED T MAKE THAT THE MARONDA HOUSES AND STRE WOULD B ST E BACK THERE BECAUSE IT SEEMED WEAK IN SOME S.

SAID HE WOULD MAKE SURE ALL TESTS PASSED AND WERE CTT-..:::LT.TY-.

CHAEL CLINE MENTIONED THE BASINSAT MARONDA AND WAS T LD OF CLYDE TOWNSEND'S NO OCCUPANCY UNTIL SOMETHING

S DONE ABOUT THE PONDS. JOHN GROSSE MADE UP A LETTER T SEND TO MARONDA HOMES ASKING WHAT IS GOING TO BE DONE ABOUT T E PONDS. THIS WAS ADVERTISED AS A DRY HOLE AND IT IS NOT.

RECORD OF PROCEEDINGS Minutes of Board of Public Affai:tS" : . .... Meeting

.Tune 19, 2003 DAYTON LEGAL BLANK, INC., FORM N0.10148

INSPECTING ONLY. WILLIAM CARL ASKED ABOUT A SEPARATE BOOK FOR WHAT IS EXPECTED AND RECOMMENDED OF OUR INSPECTORS ALSO WOULD BE A GOOD IDEA.

IT WAS BROUGHT UP ABOUT THE NEW ROOM ADDITION UPSTAIRS .

WILLIAM CARL QUESTIONS ABOUT RICK WILSON AND ms BACK.FLOW PREVENTOR. HE STATED THAT HE WAS NOT IN COMPLIANCE WITH THE 30 DAYS JUDGEMENT AS OF YET. IT WAS DISCUSSED TO HA VE LORI CLARK, THE VILLAGE SOLICITOR SEE WHAT STEPS TO TAKE TO MAKE SURE WHAT RIGHTS OR STEPS WE CAN DO NEXT. MICHAEL CLINE MADE MOTION TO GO WITH WHATEVER LORI CLARK SAID TO DO NEXT, AND WILLIAM CARL SECONDED. PAUL ROULETTE AGREED.

THE BOARD DISCUSSED WILFORD. GARTIN'S HELPER AND LOOKED THROUGH ALL THE APPLICANT'S. THEY CHOOSE FOUR APPLICANTS TO CALL IN FOR AN INTERVIEW.

MICHAEL CLINE MADE A MOTION TO ADJOURN AND WILLIAM CARL SECONDED THE TION. MEETING WAS ADJOURNED AT 11 :40 P.M.

RECORD OF PROCEEDINGS Minutes of SOUTH BLOOMFIELD BOARD OF PUBI JC AFFAIRS


Held ___ _JTHURJ!!:llgS~DAt!lYG,~JUL~~Y_3::::L _ ___:.____:._ _________ 20 03

THE SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS MET IN REGULAR SESSION AT 7 PM. PRESENT FOR THE MEETING WAS, MICHAEL CLINE, CHAIRMAN, WILLIAM CARL, PAUL ROULETTE, WILFORD GARTIN, SUPT.,AND CLERK FERN BOZMAN.

Documents

BPA Meeting Minutes - All of 2003 - Village of South Bloomfield