Upload
justice-attoh
View
205
Download
22
Tags:
Embed Size (px)
Citation preview
EAPM
BP080 TO-BE PROCESS RAILTEL CORPORATION OF INDIA LIMITED
ACCOUNTS PAYABLES
Author: Amit Modi / Rana Nishant K Singh
Creation Date: 14-Jan-2013
Last Updated: 11-Mar-2013
Document Ref: RCIL-BP080-AP
Version: Version 1.0
Disclaimer: This document is a confidential document between Wipro Ltd. and RailTel Corporation Of India Limited. No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form or by any means, whether electronic, mechanical, photocopying, recording or otherwise, without the written permission of Wipro / RCIL. This document includes confidential information related to Wipro and RCIL and shall not be distributed to any persons other than those mentioned in the distribution list herein. All product names referenced herein are trademarks of their respective companies
ii
CompanyConfidential - For internal use only
Document Control
Change Record 3
Date Author Version Change Reference
14-January-2013 Amit Modi / Rana Nishant Singh
0.1 Base Document
11-March-2013 Amit Modi / Rana Nishant Singh
1.0 Final Version
Reviewers
Name Position
Prithwish Chatterjee Wipro Project Manager
Swarup Ghosal Chaudhury Wipro Program Manager
Approver
Name Position Signature
Sh. Rahul Aggrawal AGM Finance
Sh. Anuj Kumar Manager Finance
Sh. Kumar Bachchan Sr. Manager DNM
Sh. A K Sablania GGM - DNM
Sh. S R Kapoor Additional GM Finance
Distribution
Copy No. Name Location
1 RailTel Project Parivartan Steering Committee Gurgaon
2 RailTel Project Parivartan Core Working Group Gurgaon
3 RailTel Project Parivartan Regional CWG New Delhi/Mumbai/Secunderabad/Kolkata
4 Wipro Onsite Team Gurgaon
5 Wipro Technical Team Gurgaon
Note to Holders:
If you receive an electronic copy of this document and print it out, please write your name on the equivalent of the cover page, for document control purposes.
If you receive a hard copy of this document, please write your name on the front cover, for document control purposes. The copy numbers referenced above should be written into the Copy Number space on the cover of each distributed copy. If the document is not controlled, you can delete this table, the Note To Holders, and the Copy Number label from the cover page.
iii
CompanyConfidential - For internal use only
Contents
Document Control ..................................................................................................................... ii
Introduction ............................................................................................................................... 1
About this Document.......................................................................................................... 1 How this document is organized ........................................................................................ 2 Generic Assumptions .......................................................................................................... 3
Payables Business Process ......................................................................................................... 4
AP 01 Supplier Creation .................................................................................................. 5 AP 02 Invoice Creation .................................................................................................... 7 AP 03 Recurring Invoices ................................................................................................. 9 AP 04 Advance Payment ............................................................................................... 11 AP 05 Payment Process ................................................................................................. 13 AP 06 Creation Debit / Credit Memo ............................................................................ 15 AP 07 Tax Definition ...................................................................................................... 17 AP 08 Tax Deduction at Source (TDS) ............................................................................ 18 AP 09 Work Contract Tax (WCT) ................................................................................... 20 AP 10 Service Tax .......................................................................................................... 22 AP 11 Period Close Process ........................................................................................... 24
Open and Closed Issues for this Deliverable ............................................................................ 26
Open Issues ....................................................................................................................... 26 Closed Issues ..................................................................................................................... 26
1
CompanyConfidential - For internal use only
Introduction
About this Document
RAILTEL has appointed Wipro Limited to implement Oracle E-Business Suite. The implementation spans Human Resources, Financials, Manufacturing, Advanced Supply Chain Planning and Supply Chain Management processes. This document describes the Process for RAILTEL.
The project is divided into Five Stages viz. Plan, Analyze, Design, Develop and Go-Live. The Analyze Stage covers identifying the gaps in the As-Is processes and re-designing them in order to adopt leading processes as also to harness the capability of the chosen technology.
This document contains the RAILTEL Accounts Payable flow that would be configured onto the Oracle E-Business Suite.
2
CompanyConfidential - For internal use only
How this document is organized
This document forms deliverable of the operation analysis phase of the ERP implementation project for RAILTEL. The purpose of this document is to compile a comprehensive list of requirements against which to map Application features. The scenarios listed in the subsequent sections are reusable templates and are created once for each business process.
Each of the following sections consists of the following sub sections:
Assumptions
Any assumptions that are specific to the process being detailed are recorded in this sub section.
Process Scenario
The Event initiates the corresponding process.
Process Solution:
1. Complete process flow
2. Process Id #: Unique number for the sub-processes within the main process.
Description
1. Process Title & Description: The bold letters gives the process title followed by the detailed description of the process in normal font.
2. Key Requirements from the above process
Requirement Fulfilment using ERP Approach
1. Solution Type & Description: Used to designate type of solution. The types mentioned here are Screen, Manual and System. The Screen refers to the type where the data is to be entered in the screen or can be viewed in the screen. Manual type is the manual way of doing the process whether the user would be performing the process in the system or otherwise. The System type of solution is referred to when the system performs the step through automation or sub-automation. The following keys can be used for the process in the system.
i. S Standard
ii. W - Workaround
iii. C Extension/Customization
2. Navigation Path: The path to navigate to the relevant functionality in Applications. The following acronyms have been used for navigation type:
i. (T) Tab
ii. (B) Button
iii. (CB) Check Box
iv. (F) Field
3. Impact analysis
Process Improvements
Quality & Customer Service
Leading Practices Note: The texts in grey shade are optional activities.
3
CompanyConfidential - For internal use only
Generic Assumptions
Any additional information captured in ERP through external systems will be highly dependent on the external systems. Wipro will not be responsible for the functioning or the implementation of the external systems.
Customizations identified in the requirement definition document will be developed subject to the scope defined in the approved project charter.
4
CompanyConfidential - For internal use only
Payables Business Process
100,000
A/P
60,000
10,000
30,000
Validate invoice Enter / Maintain supplier
Receive Invoice from Supplier & Enter.Invoice(in case PO/LOA Invoices will be
created automatically)
Pay invoice
Create accounting entries
Transfer information to general ledger
5
CompanyConfidential - For internal use only
AP 01 Supplier Creation
AP01 Supplier Creation
Oth
er
De
pa
rtm
en
tsF
ina
nc
e D
ep
art
me
nt
End
Any Department (Initiator)
PO-01- Online Purchase Requisition ProcessProjects & Procurement (Initiator)
PO-02- Purchase Requisition Process
Supplier Is Available or not ?
Start
No
Yes
Supplier Creation Form will be
Prepared & sent to Finance
department.
NoYes
Supplier is Created by entering
necessary information like
address , bank details PAN,TAN
etc..
Email sent of Supplier Creation
Sent to requestor
Verification of
Supplier Creation form.
Clarification Required ?
ManualERP Email
6
CompanyConfidential - For internal use only
RAILTEL Process: Supplier Definition
Business Function: RAILTEL -Accounts Payable Date:14-Jan-2013
Control Number: AP01 Mapping Team: Wipro Process Owner: RAILTELFinance team
Process Number: AP01
Description:This process explains the process of defining the supplier in AP module
Event Description: This process is triggered whenever a new supplier has to be created in the system
Source: RAILTELFinance Team
AS IS Process
AS IS Process ID #
Process ID #
Description
Mode
Requirement Fulfilment using ERP Approach(Y/N)
None N/A AP01.01 Supplier Creation Form will be received from Any Department based on their requirement. System Y
None N/A AP01.02 Form is verified and if required clarification is taken from respective department. System Y
None N/A AP01.03 Create Supplier record in the system with appropriate classification, site information of address, contact details. Enter necessary Liability/Prepayment account of the supplier/Employee.Bank account number can be made as a mandatory field by a customization. Enter the Supplier additional information like PAN Number, Vendor Type Etc.
Internal-System
Y
None N/A AP01.04 Confirmation sent of supplier Creation sent to requestor. Internal-System
Y
7
CompanyConfidential - For internal use only
AP 02 Invoice Creation
AP02 Invoice Creation
Fin
an
ce
De
pa
rtm
en
tO
the
r D
ep
art
me
nts
PO / RFQ /
Reimbursement
claim
Based on Approval as per SOP Standalone Invoice
will be created
The invoice is matched to PO/GRN depending on the
level of matching
Default Charge Accounts are verified and Tax codes (TDS,
WCT etc..) are entered.
Clarification
communication is sent
to respective
Department.
Accounting Process and Transfer to GL can be run for invoices separately or can be run
along with the period closing process . AP11 Period Close Process
END
No
Yes
Any Department (Initiator)
PO-01- Online Purchase Requisition Process
IE04- Expense Claim Reimbursement
Projects & Procurement (Initiator)
PO-02- Purchase Requisition Process
The distribution charge account and Tax codes(TDS , WCT etc) will be entered./
Necessary Correction will be done.
Any Department (Initiator)
Respective department will sent additional data or
clarification on mail to finance dept.
START
Invoice is verified & Validated & Accounted
Complete Invoice is Verified & Sent for Validation
No
Yes
Validation will create two separate
invoices. Please Refer
AP08 Tax Deduction at Source (TDS)
EmailManualERP
8
CompanyConfidential - For internal use only
RAILTELProcess: Invoice Creation Business Function: RAILTEL -Accounts Payable Date:14-Jan-2013
Control Number: AP02 Mapping Team: Wipro Process Owner: RAILTELFinance Team
Process Number: AP02 Description: This process covers the creation of Standard invoice for Non Po related items like all expenses related payments.
Event Description: This process is triggered when supplier submits invoices which are PO or Non PO Based.
Source: RAILTELFinance Team
AS IS Process AS IS Process ID #
Process ID #
Description
Mode
Requirement Fulfilment using ERP Approach(Y/N)
FIN_AP_INVOICING 1 3 AP02.01 Receive the original invoice from any Department (Non PO Based expense) or from
Procurement Department (along with the PO) or Other Departments (along with Reimbursement Bills)
System Y
FIN_AP_INVOICING 1 3 AP02.02 Check whether it PO/RFQ/Employee Claim System Y FIN_AP_INVOICING 1 3 AP02.03 If Yes Match invoice with PO/bills , verify Default charge accounts & enter Tax (TDS, WCT etc.,)
details and sent for validation i.e. 1st
level approver System Y
FIN_AP_INVOICING 1 3 AP02.04 If No Create Standalone invoice Enter charge accounts & Tax (TDS, WCT etc.,) details and sent for validation i.e. 1
st level approver
System Y
FIN_AP_INVOICING 1 3 AP02.05 Invoice is validated and sent for accounting i.e. 2nd
level of approving and if not validated then Clarification communication is sent to respective Department.
System Y
FIN_AP_INVOICING 1 - 3 AP02.06 Invoice is Accounted and if not then will be revalidated. System Y
None NA AP02.07 Transfer the journal entries to General Ledger System Y
9
CompanyConfidential - For internal use only
AP 03 Recurring Invoices
AP03 Recurring Invoices
Fin
an
ce D
ep
art
men
t
Define Recurring
Template
Define Special
CalendarStart
Please Refer
AP02.04 Invoice
Creation Process
Create the
Invoices for
various periods
Define Invoice details
like Supplier name ,
periods etc.
Manual EmailERP
10
CompanyConfidential - For internal use only
RAILTEL Process: Recurring Invoices
Business Function: RAILTEL -Accounts Payable Date:14-Jan-2013
Control Number: AP03 Mapping Team: Wipro Process Owner: RAILTEL Finance Team
Process Number: AP03 Description: This process covers the process flow for creation of Recurring InvoicesE.g. Rent, electricity payment.
Event Description: This process is triggered for creating Recurring Invoices
Source: RAILTELFinance Team
AS IS Process
AS IS Process ID #
Process ID #
Description
Mode
Requirement Fulfilment using ERP Approach(Y/N)
None NA AP03.01 Enter Monthly recurring invoice template of recurring payments. System Y
None NA AP03.02 Enter details like supplier name, supplier site, payment method, recurrence rule, amount per recurring period and other details.
System Y
None NA AP03.03 Invoices are created periodically as per the requirement. System Y
None NA AP03.04 Follow Invoice Creation Process AP02.04 System Y
11
CompanyConfidential - For internal use only
AP 04 Advance Payment
AP04 Advance Payment
Oth
er
Dep
art
men
tF
inan
ce D
ep
art
men
t
The invoice is validated & Accounted
Start
The Advance payment is paid to the Suppliers
Account
The paid Prepayment Invoice is adjusted with the forthcoming invoices
Advance Payment details are recorded as a Prepayment Invoice. Tax information (TDS,WCT etc.) are
entered with other details
End
Request for Advance payment is received from Other
Department
Projects & Procurement (Initiator)
PO-02- Purchase Requisition Process
Any Department (Initiator)
PO-01- Online Purchase Requisition Process
IE04- Expense Claim Reimbursement
Accounting Process and Transfer to GL can be run for invoices separately or can be run along
with the period closing process . AP11 Period Close Process
Manual EmailERP
12
CompanyConfidential - For internal use only
RAILTEL Process: Advance Payment
Business Function: RAILTEL-Accounts Payable Date:14-Jan-2013
Control Number: AP04 Mapping Team: Wipro Process Owner: RAILTEL Finance Team
Process Number: AP04
Description: This process covers the process flow for creation of prepayments, which are treated as advance payment to Suppliers/ employees.
Event
Description: This process is triggered when an authorization received from Purchase department/HR/Line managers to Make advance payment to the suppliers.
Source: RAILTELFinance Team
AS IS PROCESS AS IS Process ID #
Process ID #
Description
Mode
Requirement Fulfilment using ERP Approach(Y/N)
FIN_AP_INVOICING 5 AP04.01 Finance department receive a copy of Approved purchase orders with office memo
requesting finance to make the advance payment from other departments.
Manual Y
FIN_AP_INVOICING 5 AP04.02 Create Prepayment invoice. Enter details like supplier, supplier site, Purchase Order Number, pre-payment invoice number, invoice date, amount, distribution etc.
System Y
FIN_AP_INVOICING 5 AP04.03 Approve &Validate the Advance Invoice System Y
FIN_AP_INVOICING 5 AP04.04 The Advance is paid to the Suppliers Account System Y
FIN_AP_INVOICING 5 AP04.05 The Invoice is adjusted against the Advance Invoice. System Y
FIN_AP_INVOICING 5 AP04.06 Accounting Process and Transfer to GL can be run for invoices separately or can be run along
with the period closing process. AP12 Period Close Process.
System Y
13
CompanyConfidential - For internal use only
AP 05 Payment Process
AP 05 Payment Process
Fin
an
ce
De
pa
rtm
en
t
All Type of Invoices were identified for Payment.
Credit Memo against respective are Selected &
adjusted in Payment
The Payments
are done either
individually or in
batches
The details required
for the payment
processing is
provided
The invoices to be
paid are chosen
manually or by the
batch payment logic
Once the details are
provided the
payment is
processed and
confirmed
In case of TDS Payments, the
payment deposit date, challan
number and branch of deposit
details should be captured once
the payment is done.
End
Is the payment
done by cheque?
Print the cheque/
DD and send it to the
supplier
A flat file having payment
information will be
uploaded to bank Site
Yes
No
All Accounting are created &
transferred to General ledger
GL06 Sub Ledger Enteries
Payment advice needs
to be sent for the
successful payments
Start
EmailManualERP
14
CompanyConfidential - For internal use only
RAILTEL Process: Payment Process
Business Function: RAILTEL -Accounts Payable Date:14-Jan-2013
Control Number: AP05 Mapping Team: Wipro Process Owner: RAILTEL Finance Team
Process Number: AP05 Description: This process covers the process flow for Bank Debit and Check payment process
Event Description: This process is triggered for making payments to suppliers/Employees
Source: RAILTELFinance Team
AS IS PROCESS AS IS Process ID#
Process ID #
Description
Mode
Requirement Fulfilment using ERP Approach(Y/N)
FIN_AP_PAYMENT PROCESSING 1 -2 AP05.01 Payments are done through cheques/ Demand Drafts or through
electronic payments
System Y
FIN_AP_PAYMENT PROCESSING 1 -2 AP05.02 Payments are done either individually or in batches System Y
FIN_AP_PAYMENT PROCESSING 1 -2 AP05.03 Selection of invoices for payment System Y
FIN_AP_PAYMENT PROCESSING 1 -2 AP05.04 Scheduled batch for payment through online bank service to suppliers as per the payment term
System Y
FIN_AP_PAYMENT PROCESSING 1 -2 AP05.05 Confirm payment batch. System Y
FIN_AP_PAYMENT PROCESSING 1 -2 AP05.06 If the payment is done by Cheque, the Cheque is printed and issued to the supplier. In case of online payments, the payment information is uploaded in the bank website and approved in the bank website as per Schedule of Power. A Payment advice needs to be sent to the payments successfully processed.
System Y
FIN_AP_PAYMENT PROCESSING 1 -2 AP05.07 In case of TDS Payments, the challan number, deposit date and branch information needs to be captured in the payment additional information once the payment is done.
System Y
None N/A AP05.08 All Accounting is created & Transferred to general ledger. System Y
15
CompanyConfidential - For internal use only
AP 06 Creation Debit / Credit Memo
AP06 Creation Debit / Credit Memo
NO
CFin
ance
Dep
artm
ent
Pro
cure
men
t D
epar
tmen
t
Start
Receive the
material from the
supplier
Physical
damage
found?
Stored in
Damages -Sub Inventory
Return to the vendor and
Reverse the Cenvat credit
Issued to the
respective Location.
Yes
No
Material Found
Faulty
Material returned
to Inventory
Material continue
to exist in the
respective locaiton
Yes
No
Debit Memo will be created and will be
adjusted against Original Invoice
During Payment. Please Refer
AP05 Payment Process
Invoice
Matched with
PO (material
accepted)
End
Please Refer
AP02 Invoice creation Process
ERP EmailManual
Purchase Order Will be Updated
Accordingly for generating Debit
memo / Credit Mem
For Liquated Damages
Work Confirmation of
Service.
As per
Agreement or
not?
Yes
No
SR will be raised when
Service is Down
When service is restored
SR will be closed
All Necessary Information will
sent to Finance for charging
Penalty to Supplier
16
CompanyConfidential - For internal use only
RAILTEL Process: Debit Memo
Business Function: RAILTEL-Accounts Payable Date:14-Jan-2013
Control Number: AP06 Mapping Team: Wipro Process Owner: RAILTEL.
Process Number: AP06 Description: This process covers the process of Debit memo transactions
Event
Description: Debit Memos which will actually reduces supplier balances this is for returns and to cover additional charge on Invoices.
Source: RAILTELFinance Team
AS IS Process
AS IS Process ID#
Process ID # Description
Mode
Requirement Fulfilment using ERP Approach(Y/N)
None N/A AP06.01 Return material to supplier using a Return To Vendor Transaction. System Y
None N/A AP06.02 Debit Memo is raised against the supplier. System Y
None N/A AP06.03 Reverse the Cenvat credit obtained. System Y
None N/A AP06.04 Adjust the Debit memo with the payments. System Y
17
CompanyConfidential - For internal use only
AP 07 Tax Definition
RAILTEL Process: Tax Definition
Business Function: RAILTEL -Accounts Payable Date:14-Jan-2013
Control Number: AP07 Mapping Team: Wipro Process Owner: RAILTEL.
Process Number: AP07 Description: This process covers the process of Taxes Definition
Event Description: This process is triggered when the Taxes are to be defined.
Source: RAILTELFinance Team
AS IS Process
AS IS Process ID#
Process ID # Description
Mode
Requirement Fulfilment using ERP Approach(Y/N)
AS I None N/A AP07.01 Define the Vendor Types, TDS Section types, TDS Section codes used for deductions System Y
None N/A AP07.02 Define the Tax codes. System Y
None N/A AP07.03 TDS Exemption needs to be captured as separate tax codes with separate Threshold setups.
System Y
None N/A AP07.04 Define the TDS Thresholds. System Y
None N/A AP07.05 Define Tax categories System Y
18
CompanyConfidential - For internal use only
AP 08 Tax Deduction at Source (TDS)
AP08 Tax Deduction at Source (TDS)
Fin
ance
Fin
ance
1
2
Start
End
Invoice will be Validated and
will be ready for payment
Credit Memo against Original
Invoice/Supplier will be
Created.
During Payment Credit Memo will be
adjusted against Original Invoice.
Please refer AP05 Payment Process
Payment will be done as per
scheduled date. Please refer
AP05 Payment Process
Standard Invoice against TDS
Authority will be Created
After Validation of Original Invoice in
AP02 Invoice Creation two Separate
Invoices will be Generated.
Accounting will be done and all journals will be
transferred to GL during Period Close Process.
Please refer AP11 Period Close Process
ManualERP Email
Invoice information will be
entered.& Verified. TDS rate
will be captured
Non PO Invoice
PO Invoice
19
CompanyConfidential - For internal use only
RAILTEL Process: Tax Deduction at Source (TDS)
Business Function: RAILTEL-Accounts Payable Date:14-Jan-2013
Control Number: AP08 Mapping Team: Wipro Process Owner: RAILTEL.
Process Number: AP08 Description: This process covers the creation of Standard invoice with TDS
Event Description:creation of Standard invoice with TDS
Source: RAILTELFinance Team.
AS IS Process AS IS Process ID #
Process ID # Description
Mode
Requirement Fulfilment using ERP Approach(Y/N)
FIN_AP_INVOICING 5 AP08.01 Based on the nature of Payment & vendor type TDS tax rate is defined. System Y
FIN_AP_INVOICING 5 AP08.02 The TDS attached to the invoice. TDS is deducted on every invoice that is paid. Manual Y
FIN_AP_PAYMENT PROCESSING 4 AP08.03 The TDS deducted is paid to the Income Tax Authority on a monthly basis. System Y
FIN_AP_INVOICING 5 AP08.04 TDS Certificates are processed and issued. System Y
20
CompanyConfidential - For internal use only
AP 09 Work Contract Tax (WCT)
AP09 Work Contracts Tax (WCT)Fin
ance
Fin
ance
Start
End
Invoice will be Validated and
will be ready for payment
Credit Memo against Original
Invoice/Supplier will be
Created.
During Payment Credit Memo will be
adjusted against Original Invoice.
Please refer AP05 Payment Process
Payment will be done as per
scheduled date. Please refer
AP05 Payment Process
Standard Invoice against WCT
Authority will be Created
After Validation of Original Invoice in
AP02 Invoice Creation two Separate
Invoices will be Generated.
Accounting will be done and all journals will be
transferred to GL during Period Close Process.
Please refer AP11 Period Close Process
ManualERP Email
Invoice information will be
entered.& Verified. WCT will
be captured
Non PO Invoice
PO Invoice
21
CompanyConfidential - For internal use only
RAILTEL Process: Work Contract Tax (WCT)
Business Function: RAILTEL -Accounts Payable Date:14-Jan-2013
Control Number: AP09 Mapping Team: Wipro Process Owner: RAILTEL.
Process Number: AP10 Description: This process covers the Generation of Work Contract Tax
Event Description: This process is triggered when the Work Contract Tax is recorded in the system
Source: RAILTELFinance Team
AS IS Process AS IS Process ID#
Process ID #
Description
Mode
Requirement Fulfilment using ERP Approach(Y/N)
FIN_AP_INVOICING 5 AP09.01 Based on the state of registration the WCT tax rate is defined System Y
FIN_AP_INVOICING 5 AP09.02 The WCT tax attached to the invoice. WCT Tax is deducted on every invoice that is paid.
System Y
FIN_AP_PAYMENT PROCESSING 4 AP09.03 The WCT Tax deducted is paid to the state government on a monthly basis. System Y
FIN_AP_INVOICING 5 AP09.04 WCT Certificates are processed and issued. System Y
22
CompanyConfidential - For internal use only
AP 10 Service Tax
AP10 Service Tax
Fin
ance
(Genera
l Ledger)
Fin
ance
(Genera
l Ledger)
Fin
ance
(Acc
ounts
Paya
ble
s)
Fin
ance
(Acc
ounts
Paya
ble
s)P
rocure
ment
Pro
cure
ment
Start
PO Invoice or
Non PO Invoice
?
PO will be
Created. Service
tax information will
be as per the Item.
Material Received
from Supplier
Invoice Created / Matched
with PO Please Refer
AP02 Invoice Creation
Payment from Supplier
refer
AP05 Payment Process
PO Invoice
Non PO
Service Tax Interim Recovery Will be DebitedService Tax Recovery Will be Debited
End
23
CompanyConfidential - For internal use only
RailTel Process: Service Tax Business Function: RAILTEL -Accounts Payable Date:14-Jan-2013
Control Number: AP10 Mapping Team: Wipro Process Owner: RAILTEL.
Process Number: AP10 Description: This process covers the Generation & Settlement of Service Tax
Event Description: This process is triggered when the Work Contract Tax is recorded in the system
Source: RAILTEL Finance Team
AS IS Process AS IS Process ID #
Process ID #
Description
Mode
Requirement Fulfilment using ERP Approach(Y/N)
FIN_AP_INVOICING 5 AP10.01 Service tax rate will be defined System as per Current Tax Rate by Law. System Y
FIN_AP_INVOICING 5 AP10.02 The Service tax attached to the PO invoice / Non PO Invoice. Service Tax is captured at PO / Invoice Level. CENVAT information is capture at this level as per new guidelines.
System Y
FIN_AP_PAYMENT PROCESSING 4 AP10.03 The Service Tax deducted is paid to the state government. System Y
FIN_AP_INVOICING 5 AP10.03 After Settlement Process If CENVAT is available it is claimed and if payable then Invoice will be created in the system for the same and will be paid.
System Y
24
CompanyConfidential - For internal use only
AP 11 Period Close Process
AP11 Period Close Process
Fin
an
ce
De
pa
rtm
en
t
Start
Finance
Department to
initiate the closing
process
Invoices and
payment
entries
complete?
Complete the
details (Validate &
Account)
No
YesAP Data is
Transfered to GL
Preparation of
Monthly reports
Close the
Payables
Accounting Period
End
EmailManualERP
25
CompanyConfidential - For internal use only
RAILTEL Process: Period Close Process
Business Function: RAILTEL-Accounts Payable Date:14-Jan-2013
Control Number: AP11 Mapping Team: Wipro Process Owner: RAILTEL
Process Number: AP11
Description: This process covers month end process of Accounts Payables.
Event
Description: This process is triggered to make month end process.
Source: RAILTEL Finance Team.
AS IS Process
AS IS Process ID#
Process ID #
Description
Mode
Requirement Fulfilment using ERP Approach(Y/N)
None N/A AP11.01 Check & verify the completeness of all Transaction(Invoice & Payment) System Y
None N/A AP11.02 After Verified Completeness, Correction will be Validated & accounted System Y
None N/A AP11.03 All the transactions i.e. invoice and payments are transferred to Main Ledger(General ledger).
System Y
None N/A AP11.04 Preparation of Reports from Payables System Y
None N/A AP11.05 Close the period. System Y
26
CompanyConfidential - For internal use only
Open and Closed Issues for this Deliverable
Open Issues
ID Issue Resolution Responsibility Target Date Impact Date
Closed Issues
ID Issue Resolution Responsibility Target Date Impact Date