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BOISE PUBLIC LIBRARY BOARD OF TRUSTEES September 12, 2019, Meeting Packet Cover Page
AGENDA
DIRECTOR’S REPORT
SUPPORTING DOCUMENTS
• Boise Public Library Policy Review: Section 6.00, Gifts & Bequestso Policy Review Coversheet
Policy 6.01, Gifts Policy 6.02, Facility Naming
• Review of Fiscal Year 2019 Goals and Objectiveso Goals and Objectives for Fiscal Year 2019 – Year-End Review
• Selection of Meeting Dates for Fiscal Year 2020o Proposed Schedule of Library Board Meeting Dates
• Fiscal Year 2020/2021 Goals and Objectiveso Goals and Objectives Update for Fiscal Year 2020 and 2021
• Review, Amend, Repeal or Adopt Bylaws, Policies and Procedureso Boise Public Library Board of Trustees Bylaws
BOISE PUBLIC LIBRARY STATISTICS
• System Statistics Reports, July 2019
• Monthly Self-Checkout Statistics
Agenda
Boise Public Library Board of Directors Regular/Annual Meeting Agenda Thursday, September 12, 2019, 11:30 a.m. • Main Library, 715 S. Capitol Blvd, Boise, ID 83702 BOARD OF TRUSTEES Dwaine Carver, Acting President Sonia Galaviz Margo Healy Phil Magnuson Tonya Westenskow Daisy O’Sullivan, Youth member Alekya Tanikella, Youth member
MISSION The Boise Public Library improves community members’ quality of life by supporting their efforts to enhance knowledge, realize creative potential, and share ideas and stories.
AGENDA
1. Call to Order and Introductions
2. Communications None
3. Minutes-Action Item August 8, 2019, Regular Meeting
4. Consent Agenda-Action Item All matters on the consent agenda are considered routine and may be approved in a single motion. A Trustee may ask that an item be removed from the consent agenda and considered separately. a. Payment of Bills and Payroll b. Financial Reports
Year-to-Date through July 31, 2019 Gift Fund activity for July 2019
5. Library Trends and Issues None
6. Reports a. Friends of the Boise Public Library b. Boise Public Library Foundation c. Library Director including administration and management
Page 2 of 3
7. Old Business a. Boise Public Library Policy Review:
Section 6.00, Gifts & Bequests Sarah Kelley-Chase, Library Public Services Manager, will review section 6.00 of the Boise Public Library Manual with the Trustees. The staff recommends no changes to this section of the policy manual. This is a discussion item only and requires no action unless the Trustees direct a change in the presented policies. This concludes the Library Board of Trustees annual policy review for Fiscal Year 2019 as stipulated by the Board’s bylaws.
b. Main Library Vision Project Update Staff will provide an update on the Main Library Vision Project. This is a discussion item only and requires no action.
c. Review of Fiscal Year 2019 Goals and Objectives The goals and objectives for Fiscal Year 2019 will be reviewed by staff and items that will carry over to Fiscal Year 2020 will be discussed.
8. New Business a. Selection of Meeting Dates for Fiscal Year 2020-Action Item
Per Idaho state code, the Board of Trustees is required to adopt and establish the regular board meeting schedule on an annual basis. A copy of the recommended schedule is included in the supporting document section of the packet. Action: the Board will make a motion to approve, revise, or reject the Fiscal Year 2020 meeting schedule as presented.
b. Fiscal Year 2020/2021 Goals and Objectives- Action Item Staff will review the goals and objectives for Fiscal Year 2020/2021 and highlight new items during discussion. A copy of the document is included in the supporting document section of the meeting packet. Action: the Board of Trustees will make a motion to approve, revise, or table the Fiscal Year 2020/2021 goals and objectives as presented.
9. Election of Officers for Fiscal Year 2020- Action Item Article IV, Section 1 of the Library Board of Trustees Bylaws states: The Board shall elect at its annual meeting from its members a President and Vice President who shall serve for a term of one (1) year or until his/her successor is elected. No officer shall serve more than two full consecutive terms. Action: the Board will nominate and elect a president and vice president for a one-year term commencing October 2019.
10. Review, Amend, Repeal or Adopt Bylaws, Policies and Procedures Library policies were reviewed monthly with the annual review completed at this meeting. Library Board bylaws will be reviewed at the meeting. This is a discussion item only and requires no action unless the Trustees direct a change in the presented bylaws.
11. Selection of Trustee to Review Payment Vouchers Trustee review for September vouchers by Westenskow.
Page 3 of 3
12. Selection of Meeting Date Next regular meeting October 10, 2019.
13. Executive Session: IC 74-206 (1)(b) Personnel Matters
14. Adjourn Any person needing special accommodations to participate in the above notice meeting should contact the library administration office at 208-972-8258 no later than three working days before the scheduled meeting.
Director’s Report
BOISE PUBLIC LIBRARY Library Director’s Report September 2019 ________________________________________________________________________________ KUNA LIBRARY MIGRATION The Kuna Library District’s data is now migrated onto the LYNX! Consortium’s integrated library system. Kuna will begin taking and filling holds from other open access libraries on October 1. The courier service will begin at that time. Boise continues to train and be a resource for Kuna as they learn the foundations of the new system. BOISE COMIC ARTS FESTIVAL Boise Comic Arts Festival returned to JUMP for a successful seventh year. Highlights of the event included 28 guest creators from around the country, over 80 vendors and exhibitors, panels and workshops, craft activities, World Wrestling Entertainment style wrestling, and our first ever dog cosplay contest. Attendance was up both days from previous years. Final numbers and a fuller report will be available in the October board meeting packet.
Administration and Management Reports: IDAHO WATERCOLOR SOCIETY AT BOWN CROSSING On September 7, the Library! at Bown Crossing will be hosting the Idaho Watercolor Society (12:15-3 p.m.). The event will include a live demonstration of watercolor techniques and an instructional session for participants to try their hand at the art form. A selection of artworks from the Society’s 2018 Juried Membership Exhibition will be on display in the gallery for the month of September. HAPPENINGS AT COLLISTER The Library! at Collister recently updated its children’s section with new furniture and a variety of play literacy toys and interactives. The new furniture includes a circular seating area and two new couches with ottomans, all at kids’ height, with bins for storing puzzles, books, and other play literacy items. The changes have made the area more inviting for children and created new avenues for exploring different concepts through guided play. On August 1, the Library! at Collister hosted a special presentation by local author and editor Laurie Buchanan as part of the ongoing Collister Writes program. She gave a workshop on creating artist statements and resumes to a room of 20 aspiring authors. YOUTH SERVICES FAMILY PROGRAMS Youth Services at the Main Library hosted a variety of family programs during the month of August including: “The Raptor Hour,” presented by the Peregrine Fund’s World Center for Birds of Prey who brought an owl and a falcon and shared 200 passes to allow community members access to their facility. Other programs included local author Luke Martin, and the Navy Band Northwest Wind Quartet.-
Supporting Documentation
Boise Public Library Policy Review September 12, 2019
Policy items reviewed and presented are as follows: SECTION 6.00, GIFTS & BEQUESTS
• Policy 6.01, Gifts • Policy 6.02, Facility Naming
Staff Recommendations: Policy section 6.00 - Staff has no recommended changes and are included in the meeting packet for information purposes only.
NOTE: Presented policies with no staff recommended changes require no action, unless the Trustees direct a change.
Document Type: Policy Number: 6.01 Effective: 03-01-11 Revised: 03-01-11
GIFTS
Books and other materials will be accepted on the condition that the Director or designee has the authority to make whatever disposition is deemed advisable. Staff members responsible for selection of materials will base their decision to include gift materials in the Library collection upon the following considerations:
1. whether they conform to the Library's standards of materials selection; 2. whether the physical condition is satisfactory; or 3. whether the Library needs the title or added copies of the title in its collection.
When the Library receives a cash gift for the purpose of memorial, tribute, or other materials, the selection may be made by the donor or, at the request of the donor, by the Director or designee. The general nature of the book, or its subject area, may be based upon the interests of the deceased or the wishes of the donor, and the needs of the Library. Should the donor indicate no preference for a specific use of the gift, the donation may be used in a way and for whatever materials or equipment are deemed to be of greatest need for the Library. Gifts other than books shall be accepted or rejected on the basis of artistic quality, suitability to the Library's purposes, and availability of space for their display. The Director or designee has the authority to accept or reject such gifts; the decisions regarding acceptance of a specific gift shall be conveyed to the Board of Trustees and may be subject to further consideration by the Board. Gifts of money, real property, and/or stock will be accepted if they comply with state and city codes governing such gifts; provided, in accordance with Idaho State Code, stock will be sold, with the proceeds deposited in the Library's gift fund account. The Library will not accept for deposit materials that are not outright gifts.
Document Type: Policy Number: 6.02 Effective: 03-01-11 Revised: 03-01-11
FACILITY NAMING
The Board will consider naming library facilities using the following criteria and will consider naming opportunities on a case by case basis.
1. Preference for facility names shall be given to names reflecting the geography or historical significance of the neighborhood the library will serve.
2. Generally, Board members will consider naming rights for individuals or families who donate a significant and substantial amount of the total construction cost of a project, typically one-half or more of its total cost.
3. The Board may choose to honor an individual, usually deceased, who has contributed to the public library’s mission in the Boise area or state of Idaho.
4. The name of a company, organization, product or service will not typically be considered as a library facility name.
5. A library facility name may be changed in the future. A facility name is not guaranteed to remain in perpetuity.
The Board may organize a subcommittee to review and recommend facility names to the Board. The subcommittee will consist of two Board members, two appointees by the Mayor, two neighborhood representatives (recommended by the Board and approved by the Mayor), and the Director. The Board will adopt any facility name at a regular Board meeting by majority vote. The Director will be responsible for determining the manner in which the name is recognized.
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Boise Public Library
Goals and Objectives Update for Fiscal Year 2019 – Year End Review
As of: 09-05-19
Focus Area 1: Delighting Readers and Sharing Stories
Initiative: Build and maintain collections that reflect the creativity, imagination, and ambition of our community.
Action:
COMPLETE Launch the Half-Gig concept. COMPLETE Expand and broaden the Library's collection of digital content for use by customers,
implementing “Creative Bug”. COMPLETE Evaluate the collection assessment process and streamline where possible.
Focus Area 2: Engaging Learners and Enhancing Knowledge
Initiative: Develop programs to enhance the personal, business, and social well-being of people of all ages.
Action:
IN PROCESS Expand the variety of programs for increased family engagement. IN PROCESS Expand and rebrand Homebound Services and develop new promotional materials to
educate the service population about the service, additional partners, venues, etc. IN PROCESS Work to get more library cards to more Treasure Valley residents, promoting the Read
Me Treasure Valley’ program. COMPLETE Create VR, 3D, Maker’s Space at Hillcrest. COMPLETE Expand the idea of “Library as Platform” by continuing to refine the application and
relevance of the “Suggest a Program” form. COMPLETE Expand the scope of programs to include cultural identification and inclusion. COMPLETE Evaluate the possible expansion of the Personal Shopper program to Cole & Ustick.
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Focus Area 3: Inspiring Innovators and Fostering Creativity
Initiative: Identify new and innovative ways to deliver library content and provide services. Action:
COMPLETE Host six or more performances of live music at Library locations. COMPLETE Revamp of children’s area at Collister to engage kids in creative play and learning. COMPLETE Implement curbside pickup at Bown Crossing, evaluate use.
Focus Area 4: Building Community
Initiative: Increase community awareness of and engagement with library programs, services, resources, and collections.
Action:
IN PROCESS Deploy the Fiscal Year 2019 and FY 2020 Community Relations Plan. COMPLETE Complete the evaluation of partner organizations and develop criteria for future
partnerships. COMPLETE Partner with Step Ahead Idaho to develop joint programs, library card distribution,
sharing of resources and materials. COMPLETE Partner with local neighborhood associations to provide at least one program at local
parks, focusing on early literacy, etc.
Initiative: Develop spaces, networks, and programs around which communities based on neighborhoods, interests, and needs can form and thrive.
Action:
COMPLETE Develop talking points about service to the homeless population for the general public in collaboration with CE and CATCH.
COMPLETE Evaluate HIA (Health Impact Assessment) programs at Bown Crossing.
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Focus Area 5: Increasing Access, Operational Excellence, and Fiscal Sustainability
Initiative: Continue to implement the Master Library Facility Plan.
Action:
COMPLETE Begin schematic design of new main library with value engineering. IN PROCESS Begin the second phase of the philanthropic effort for the new Main Library. IN PROCESS Work to create additional case statements for the project plan for phase 2 and 3 of the
Main Library Vision project. IN PROCESS Create an operations plans for new main library; service profile, FF&E plan, etc.
Evaluate space adjacencies and create the interior design plan. PLANNING Ground Breaking of new main library. PLANNING Conduct cost benefit analysis of expansion of hours at branches to 7x/week. ON HOLD Evaluation of impact of annexation in south west Boise.
COMPLETE Complete analysis of lost revenue if fines and fees were eliminated. Ensure a process/method to retrieve library materials when overdue. Evaluate auto-renewals. Implement new City Accounts Receivable regulations.
Initiative: Organize staffing, collections, and services to maximize opportunities for access and to reflect needs identified by the community.
Action:
COMPLETE Install and implement a holds pickup kiosk for city employees at City Hall. Evaluate use and develop statistics.
IN PROCESS Use analytics from the Integrated Library System (ILS), Cengage, web based products, and other sources to determine customer usage and preferences for collections and services. Participate in the city-wide data project to review data from across the city to assist with making data-driven decisions related to operations and customer service. Develop dashboards for Library Administration.
IN PROCESS Adopt mobile circulation practices at Main Library and Hillcrest. COMPLETE Reduce the number of public service desktop PCs by 10% to incorporate mobile work
station technologies. Evaluate inventory and replacement cycle for possible extension out another year.
IN PROCESS Continue to evaluate Program Based Budget for the library system to blend with the City's budget approach.
COMPLETE Evaluation/consolidation/simplification of all library stickers. Develop a sticker standardization policy.
COMPLETE Explore access and accessibility for materials and resources through displays, signage, and catalog enhancements, creating a welcoming community for all immigrants/refugees.
PLANNING Develop a training/succession plan with multiple experiences for Senior Managers. COMPLETE Creation of bibliographic record enhancement process/policy, with authority control. COMPLETE Conduct an analysis and assessment of part time positions across library system to
address the desire to create more full-time positions.
09-05-19 4 | P a g e
COMPLETE Collaborate with the Library Foundation to deploy the $19 for 19 annual giving program and develop a public awareness program.
Initiative: Develop community partnerships and opportunities for individual private giving to enhance funding for library services.
Action:
IN PROCESS Begin the transformation of Youth Services at Main Library to engage new readers with a vision to put a library card into every child's hand.
IN PROCESS Seek a self-service credit card donation option at all self-checkout stations.
Initiative: Strengthen staff competencies related to innovation, creativity, and continuous improvement.
Action:
COMPLETE Evaluate possible addition of Kuna library system to the Consortium. COMPLETE Evaluate safety concerns of public facing staff and provide training. COMPLETE Organize a staff development team to facilitate staff learning and understanding of
current trends and issues. Develop a cross divisional training plan. Develop staff “onboarding” process.
COMPLETE Identify staff members who would benefit from participation in a Leadership Development program.
COMPLETE Target staff conference attendance centered on maker’s spaces, customer created content, and customer experiences.
Initiative: Ensure that staff focuses on consistent service outcomes to ensure WOW experience in all locations.
Action:
COMPLETE Participate in the cohort design process to revise the employee performance assessment system (Connect Boise).
IN PROCESS Plan and deliver the Fiscal Year 2020 staff in-service day, focusing on Library Futures. COMPLETE Work with City-wide customer experience team to establish a city-wide "High
Tech/High Touch" customer service philosophy and a federated approach to customer service.
PLANNING Provide change management training for Library managers and supervisors.
Proposed Schedule of Library Board Meeting Dates October 2019 to September 2020 The Library Board of Trustees established a regular meeting schedule for the second Thursday of each month, 11:30 a.m. at the Main Library in the Marion Bingham Room.
Month
Day
Year
Comments
October
10
2019
November
8
2019
December
12
2019
January
9
2020
February
13
2020
March
12
2020
April
9
2020
May
14
2020
June
11
2020
July
9
2020
August
14
2020
September
10
2020
September is the annual meeting.
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Boise Public Library
Goals and Objectives Update for Fiscal Year 2020 and 2021
As of: 09-05-19
Focus Area 1: Delighting Readers and Sharing Stories
Initiative: Build and maintain collections that reflect the creativity, imagination, and ambition of our community.
Action:
PLANNING Develop program schedule and event opportunities; roll-out on StoryCorps / BPL platforms in coordination with content strategy.
IN PROCESS Develop and expand book club sets for Youth, Teens, and Adults.
Focus Area 2: Engaging Learners and Enhancing Knowledge
Initiative: Develop programs to enhance the personal, business, and social well-being of people of all ages.
Action:
IN PROCESS Expand the variety of programs for increased family engagement. PLANNING Digitize Boise Weekly, Idaho Business Review and Idaho Statesman PLANNING Implement new Scanning equipment/service at Main Library
IN PROCESS Expand and rebrand Homebound Services and develop new promotional materials to educate the service population about the service, additional partners, venues, etc.
IN PROCESS Work to get more library cards to more Treasure Valley residents, promoting the Read Me Treasure Valley’ program.
Focus Area 3: Inspiring Innovators and Fostering Creativity
Initiative: Identify new and innovative ways to deliver library content and provide services. Action: PLANNING Partner with local experts in various fields to deliver a year-long program with quarterly
themes.
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Focus Area 4: Building Community
Initiative: Increase community awareness of and engagement with library programs, services, resources, and collections.
Action:
PLANNING Research, Develop, Pilot, and Roll out new Meeting Room Software IN PROCESS Complete the evaluation of partner organizations and develop criteria for future
partnerships.
Focus Area 5: Increasing Access, Operational Excellence, and Fiscal Sustainability
Initiative: Continue to implement the Master Library Facility Plan.
Action:
IN PROCESS Begin the second phase of the philanthropic effort for the new Main Library. IN PROCESS Work to create additional case statements for the project plan for phase 2 and 3 of the
Main Library Vision project. IN PROCESS Create an operations plans for new main library; service profile, FF&E plan, etc.
Evaluate space adjacencies and create the interior design plan. PLANNING Ground Breaking of new main library. PLANNING Expansion of hours at branches.
Initiative: Organize staffing, collections, and services to maximize opportunities for access and to reflect needs identified by the community.
Action:
PLANNING Install and implement a holds pickup kiosk for customers. Evaluate use and develop statistics.
IN PROCESS Adopt mobile circulation practices at Main Library and Hillcrest. IN PROCESS Participate in Title 6 evaluation and Title 2 ADA compliance. IN PROCESS Continue to evaluate Program Based Budget for the library system to blend with the
City's budget approach. PLANNING Collaborate with the Library Foundation to deploy the $20 for 20 giving program. PLANNING
User Experience Goal/Outcome Development, develop digital and print materials content strategy
PLANNING Standardize Program Development PLANNING Revise Performance metrics to be more meaningful. PLANNING Develop Project Outcome process and implement PLANNING Develop New Library Strategic Service Response Plan PLANNING Negotiate Consortium Agreement PLANNING E-Resources Evaluation PLANNING Develop 5 year strategic plan.
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Initiative: Develop community partnerships and opportunities for individual private giving to enhance funding for library services.
Action:
IN PROCESS Continue the transformation of Youth Services at Main Library to engage new readers with a vision to put a library card into every child's hand.
IN PROCESS Seek a self-service credit card donation option at all self-checkout stations.
Initiative: Strengthen staff competencies related to innovation, creativity, and continuous improvement.
Action:
IN PROCESS Update Brand Standards and Train staff on Library! Templates for social media, posters, slides, and program descriptions. Identify core value proposition messaging points, develop materials, and train staff to become content creators
Initiative: Increase community awareness of and engagement with library programs, services, resources, and collections.
Action:
IN PROCESS Revise Training Team & staff development activities, provide change management training. Develop a succession plan with multiple experiences for Sr. Managers.
IN PROCESS Plan and deliver Library 125th Anniversary and Friends 75th Anniversary events and programs.
IN PROCESS Library Board of Trustees Development PLANNING Expand Library services at Airport PLANNING Provide change management training for Library managers and supervisors.
BOISE PUBLIC LIBRARY BOARD OF TRUSTEES
BYLAWS
ARTICLE I LEGAL BASIS AND PURPOSE
The Board of Trustees of the Boise Public Library exists by virtue of the provisions of Title 33, Chapter 26 of the Idaho Code. The Board exercises the authority and assumes the responsibility delegated to it by said statutes for the provision of public library service in Boise City.
ARTICLE II SELECTION AND APPOINTMENT
Section 1. Number of Trustees
A Board of five Library Trustees, selected from the residents of Boise City, shall be appointed by the Mayor and confirmed by the City Council. The Board favors the established custom of the inclusion of one non-voting member of the City Council who will attend board meetings and act as liaison for the Board and City Government.
Section 2. Term of Office
A term of office shall be for five years; the term of one Trustee shall expire each year on June 30th. Trustees shall hold their office from appointment until the term expires and until their successors are appointed. In accordance with City Policy, appointees shall serve no more than two terms or more than ten consecutive years.
By accepting appointment to the Board, Trustees agree to attend a minimum of three-fourths of the regularly-scheduled meetings annually. Unless excused by the president, missing three consecutive regular meetings for other than health-related reasons is considered a resignation from the Board.
Section 3. Salary
All Trustees, officers included, shall serve without salary or any compensation, except that they may receive actual and necessary expenses when engaged in the business of the Library.
Section 4. Vacancies
All vacancies on the Board shall be reported to the Mayor and City Council within five days by the Board, with a request that the vacancy be advertised. The process for filling a vacancy will be prescribed by the Mayor’s office.
ARTICLE III POWERS AND DUTIES
Section 1. Policies
The Board shall have the power to establish all library policies and rules of use and to determine any question of policy.
Section 2. Budget The Board shall have the power to prepare and adopt an annual budget
with the advice and assistance of the Library Director, allocating the proper amounts for materials, salaries, maintenance, and other operating expenses.
Section 3. Expenditures
The Board shall have exclusive control of the expenditure of all moneys collected for the Library Fund.
Section 4. Property
The Board shall have the supervision, care, and custody of any room or building constructed, leased, or set apart for library purposes, and it may, with the approval of the Council, lease and occupy or purchase or erect on purchased ground any appropriate building. The Board shall take charge of the public library, reading rooms, and its branches, and of all real and personal property belonging to it, or what may be acquired by loan, purchase, gift, devise, or otherwise, when not inconsistent with the terms and conditions of the gift, devise, or with the terms and conditions of the gift, devise, or bequest. The Board shall have the power to make and enforce all rules, regulations, and bylaws necessary to administer, govern,
and protect the Library, reading rooms, and branches, and all property belonging or loaned to it.
Section 5. Appointments
The Board of Trustees shall appoint a Library Director, who will serve at the pleasure of the Board. The Director will act in accordance with the policies of Boise City to hire such employees as may be necessary for the proper operation of the Library, and may recommend their salaries, prescribe rules for their conduct, and remove any employee for good and sufficient cause.
Section 6. Gifts and Trusts
The Board shall receive and administer any trust or any other fund declared or created by gift or otherwise for such library and branches.
Section 7. Other Duties
Additional duties of the Board shall include, but not necessarily be limited to:
a. promoting and interpreting the Library and its services to the
public;
b. obtaining adequate funds for library operation; and
c. developing a program of planned growth and improvement of the Library and library services.
ARTICLE IV OFFICERS
Section 1. Election
The Board shall elect at its annual meeting from its members a President and Vice President who shall serve for a term of one (1) year or until his/her successor is elected. No officer shall serve more than two full consecutive terms.
Section 2. Duties
a. President
The President shall preside at all meetings of the Board, authorize calls for special meetings, regulate and control public participation,
appoint all committees, execute documents authorized by the Board, serve as ex-officio member of all committees, insure that a true and accurate record is maintained of all meetings of the Board, plan the meeting agenda with the Director, and perform all other duties associated with that office.
b. Vice President
In the absence of the President, the Vice President shall preside and perform all other duties associated with the President’s office.
Section 3. Vacancies
Vacancies occurring in any office shall be filled by majority vote of those Trustees present at the next regular meeting of the Board. Any officer selected to fill a vacancy shall serve from the time of the next election of officers.
Section 4. Removal from Office
Any officer may be removed from office by the Board whenever, in the judgment of the Board, the best interests of the Library shall be served by such removal.
ARTICLE V MEETINGS
Section 1. Frequency
The Board shall meet for business purposes monthly, except as shall be determined in advance by the Board at a regular meeting. The Board shall hold its annual meeting each year in September.
Section 2. Special Meetings
Special meetings may be called by the President, or upon written request of three members, for the transaction of business stated in the Notice of Special Meeting. Only that business so specified may be acted upon at the Special Meeting. Notification procedures will comply with Idaho Code and Boise City Policies.
Section 3. Quorum
A majority of the Board shall constitute a quorum for the transaction of business.
Section 4. Voting
An affirmative vote by the majority of Board members present shall be necessary to approve any action of the Board. The President may introduce, vote upon, move, or second a proposal before the Board.
Section 5. Meeting Records
Records of meetings shall be maintained by the Library Director or the Director's designate.
ARTICLE VI PARLIAMENTARY AUTHORITY
The parliamentary authority shall be Roberts Rules of Order, current edition, except as stated in these Bylaws.
ARTICLE VII
AMENDMENTS These Bylaws may be amended at any regular meeting of the Board with a quorum present, by majority vote of the Board members present. Proposed amendments shall be distributed at least two weeks prior to said meeting.
Statistics
Last Year Percent This Year Last Year PercentThis Month This Month Change To Date To Date Change
CIRCULATION/Books Adult 60,858 58,157 4.64 553,719 549,222 0.82 Young Adult 10,654 9,174 16.13 75,374 75,835 -0.61 Juvenile 72,924 63,737 14.41 620,389 595,228 4.23
Sub Total 144,436 131,068 10.20 1,249,482 1,220,285 2.39
CIRCULATION /Audio Visual Adult 46,165 44,294 4.22 431,591 484,744 -10.97 Young Adult 2,055 1,590 29.25 16,226 16,321 -0.58 Juvenile 14,648 12,742 14.96 119,779 122,060 -1.87
Sub Total 62,868 58,626 7.24 567,596 623,125 -8.91
CIRCULATION/Digital eAudio 19,707 16,109 22.34 170,651 132,313 28.98 eBooks 19,305 16,913 14.14 173,042 147,118 17.62 eVideo 26 70 -62.86 528 996 -46.99 eMusic 8,932 9,389 -4.87 87,131 106,028 -17.82 eMagazine 1,739 879 97.84 19,979 10,289 94.18
Sub Total 49,709 43,360 14.64 451,331 396,744 13.76TOTAL CIRCULATION 257,013 233,054 10.28 2,268,409 2,240,154 1.26
CIRCULATION SUMMARY Main Library 101,030 94,493 6.92 909,681 927,537 -1.93 Collister 16,607 15,468 7.36 151,457 155,944 -2.88 Hillcrest 15,257 13,149 16.03 133,024 132,133 0.67 Cole & Ustick (C&U) 36,161 32,418 11.55 305,113 312,362 -2.32 Bown 36,465 32,755 11.33 307,279 300,025 2.42 Home Service 1,784 1,411 26.44 10,524 15,409 -31.70 Digital Collection 49,709 43,360 14.64 451,331 396,744 13.76
TOTAL CIRCULATION 257,013 233,054 10.28 2,268,409 2,240,154 1.26
PATRON COUNT Main Library 87,784 84,268 4.17 844,756 813,495 3.84 Collister 8,262 10,334 -20.05 84,449 109,344 -22.77 Hillcrest* 8,834 0 0.00 77,438 45,864 68.84 Cole & Ustick 14,415 16,590 -13.11 141,747 158,576 -10.61 Bown 14,300 11,561 23.69 134,149 131,969 1.65
TOTAL PATRON COUNT 133,595 122,753 8.83 1,282,539 1,259,248 1.85
POLARIS CATALOG System External Use Counts 310,080 326,117 -4.92 3,168,135 3,193,970 -0.81 Main Internal Use Counts 82,565 95,358 -13.42 904,139 730,076 23.84 Collister Internal Use Counts 3,266 3,042 7.36 30,454 32,534 -6.39 Hillcrest Internal Use Counts 3,304 3,498 -5.55 31,537 38,860 -18.84 C&U Internal Use Counts 9,927 10,395 -4.50 83,430 96,063 -13.15 Bown Internal Use Counts 9,045 8,411 7.54 72,788 77,228 -5.75
*Patron count at Hillcrest is off due to the removal of the counter in FY18 during construction.
BOISE PUBLIC LIBRARYSYSTEM STATISTICS REPORT
July 2019
Last Year Percent This Year Last Year PercentThis Month This Month Change To Date To Date Change
NEW CARDS ISSUED Resident 1,049 1,076 -2.51 9,614 10,883 -11.66 Non-Resident 5 11 -54.55 64 105 -39.05 Internet Only 0 3 -100.00 32 26 23.08
TOTAL CARDS ISSUED 1,054 1,090 -3.30 9,710 11,014 -11.84
INTERLIBRARY LOANS Out-of-State 137 157 -12.74 1,152 290 297.24 In-State 74 94 -21.28 765 174 339.66
INTERLIBRARY BORROWING Out-of-State 224 267 -16.10 2,065 2,375 -13.05 In-State 54 83 -34.94 687 696 -1.29
REFERENCE SUMMARY Main Adult Desk 3,326 2,931 13.48 29,482 25,666 14.87 Main Adult Telephone 736 631 16.64 6,343 5,739 10.52 Main Adult Electronic 164 119 37.82 1,879 1,577 19.15
Sub Total Adult Reference 4,226 3,681 14.81 37,704 32,982 14.32
Main Youth Desk 2,310 1,648 40.17 15,569 17,770 -12.39 Main Youth Telephone 107 23 365.22 615 724 -15.06 Main Youth Electronic 0 2 -100.00 18 108 -83.33
Sub Total Youth Reference 2,417 1,673 44.47 16,202 18,602 -12.90
Information Desk Readers Advisory 21 61 -65.57 195 320 -39.06 Directional/Informational 2,299 2,432 -5.47 22,219 25,678 -13.47
Sub Total Information Desk 2,320 2,493 -6.94 22,414 25,998 -13.79
Collister Desk 2,157 2,192 -1.60 19,811 21,015 -5.73 Collister Phone 156 160 -2.50 1,620 1,680 -3.57
Sub Total Collister Reference 2,313 2,352 -1.66 21,431 22,695 -5.57
Hillcrest Desk 1,759 1,405 25.20 15,930 18,161 -12.28 Hillcrest Phone 169 129 31.01 1,404 1,620 -13.33
Sub Total Hillcrest Reference 1,928 1,534 25.68 17,334 19,781 -12.37
Cole & Ustick Desk 2,550 3,319 -23.17 27,339 33,959 -19.49 Cole & Ustick Phone 189 145 30.34 1,918 2,435 -21.23
Sub Total C&U Reference 2,739 3,464 -20.93 27,339 36,394 -24.88
Bown Desk 1,914 1,376 39.10 15,715 19,933 -21.16 Bown Phone 106 86 23.26 1,064 1,050 1.33
Sub Total Bown Reference 2,020 1,462 38.17 16,779 20,983 -20.04TOTAL REFERENCE 17,963 16,659 7.83 161,121 177,435 -9.19
July '19, Page 2
Last Year Percent This Year Last Year PercentThis Month This Month Change To Date To Date Change
MEETING ROOM USE SUMMARYPrograms Main Adult Programs 55 48 14.58 583 577 1.04 Main Youth Programs 135 122 10.66 1,071 979 9.40 Main Community Programs 284 189 50.26 3,286 1,522 115.90
Sub Total Main 474 359 32.03 4,940 3,078 60.49 Collister Adult Programs 31 40 -22.50 387 365 6.03 Collister Youth Programs 50 44 13.64 479 457 4.81 Collister Community Programs 56 51 9.80 770 600 28.33
Sub Total Collister 137 135 1.48 1,636 1,422 15.05 Hillcrest Adult Programs 21 6 250.00 193 167 15.57 Hillcrest Youth Programs 34 18 88.89 276 268 2.99 Hillcrest Community Programs 66 10 560.00 570 181 214.92
Sub Total Hillcrest 121 34 255.88 1,039 616 68.67 C&U Adult Programs 15 8 87.50 135 136 -0.74 C&U Youth Programs 83 32 159.38 658 561 17.29 C&U Community Programs 78 17 358.82 945 418 126.08 Sub Total Cole & Ustick 176 57 208.77 1,738 1,115 55.87 Bown Adult Programs 23 6 283.33 173 141 22.70 Bown Youth Programs 69 28 146.43 449 415 8.19 Bown Community Programs 76 66 15.15 790 864 -8.56
Sub Total Bown 168 100 68.00 1,412 1,420 -0.56 TOTAL PROGRAMS 1,076 685 57.08 10,765 7,651 40.70
Program Attendance Main Adult Attendance 298 268 11.19 4,400 3,799 15.82 Main Youth Attendance 2,810 2,290 22.71 33,754 30,563 10.44 Main Comm Attendance 1,055 842 25.30 13,917 11,114 25.22
Sub Total Main 4,163 3,400 22.44 52,071 45,476 14.50 Collister Adult Attendance 218 329 -33.74 3,133 3,214 -2.52 Collister Youth Attendance 906 649 39.60 11,272 10,179 10.74 Collister Comm Attendance 325 256 26.95 4,358 2,931 48.69
Sub Total Collister 1,449 1,234 17.42 18,763 16,324 14.94 Hillcrest Adult Attendance 131 71 84.51 1,672 1,167 43.27 Hillcrest Youth Attendance 495 299 65.55 6,488 9,729 -33.31 Hillcrest Comm Attendance 680 98 593.88 6,068 1,314 361.80
Sub Total Hillcrest 1,306 468 179.06 14,228 12,210 16.53 C&U Adult Attendance 133 129 3.10 1,536 2,206 -30.37 C&U Youth Attendance 2,657 647 310.66 12,109 9,863 22.77 C&U Comm Attendance 935 173 440.46 9,082 5,049 79.88
Sub Total Cole & Ustick 3,725 949 292.52 22,727 17,118 32.77 Bown Adult Attendance 242 48 404.17 1,972 1,667 18.30 Bown Youth Attendance 1,569 946 65.86 15,016 14,223 5.58 Bown Comm Attendance 733 574 27.70 8,503 9,291 -8.48
Sub Total Bown 2,544 1,568 62.24 25,491 25,181 1.23 TOTAL PROGRAM ATTENDANCE 13,187 7,619 73.08 133,280 116,309 14.59
July '19, Page 3
BOISE PUBLIC LIBRARYRECIPROCAL BORROWING STATISTICS
July 2019
Percent of Percent ofThis Month Last Year Percent This Year To Date Last Year Percent
This Month Circulation This Month Change To Date Circulation To Date ChangeCHECKOUTS Ada Community 4,484 1.74 3,934 13.98 44,046 1.94 39,619 11.17 Caldwell 753 0.29 446 68.83 4,603 0.20 5,263 -12.54 Eagle 977 0.38 845 15.62 8,069 0.36 8,048 0.26 Emmett 242 0.09 242 0.00 1,546 0.07 1,153 34.08 Garden City 1,860 0.72 2,099 -11.39 17,146 0.76 20,681 -17.09 Hailey 1 0.00 10 -90.00 20 0.00 55 -63.64 Meridian 2,818 1.10 3,313 -14.94 34,055 1.50 33,519 1.60 Mountain Home 397 0.15 408 -2.70 3,689 0.16 3,213 14.81 Nampa 1,062 0.41 1,097 -3.19 11,565 0.51 10,685 8.24 Twin Falls 18 0.01 128 -85.94 472 0.02 659 -28.38
Total 12,612 4.91 12,522 0.72 125,211 5.52 122,895 1.88
Total BPL Circulation 257,013 233,054 2,268,409 2,240,154
Last Year This Year Last YearThis Month This Month To Date To Date
CHECKOUTS Ada Community 17,584 15,385 138,629 117,480 Caldwell 188 206 1,908 2,072 Eagle 9,703 8,093 82,909 69,226 Emmett 142 90 469 829 Garden City 11,951 12,289 95,621 102,770 Hailey 1 30 102 237 Meridian 11,320 12,495 108,516 112,524 Mountain Home 7 28 285 265 Nampa 732 166 6,240 6,301 Twin Falls 19 26 188 355
Total 51,647 48,808 434,867 412,059
Items checked out at BPL by consortium members' patrons.
Items checked out at consortium member locations by BPL patrons.
MAIN BOWN COLE & USTICKMonth Circ Total Self Ck Total % of Circ Month Circ Total Self Ck Total % of Circ Month Circ Total Self Ck Total % of CircOctober 90,553 38,330 42.33% October 30,731 16,241 52.85% October 30,531 12,994 42.56%November 87,867 38,236 43.52% November 29,465 16,259 55.18% November 28,912 12,746 44.09%December 83,449 36,462 43.69% December 27,012 13,576 50.26% December 26,495 11,056 41.73%January 92,357 43,562 47.17% January 30,817 17,453 56.63% January 30,872 14,240 46.13%February 84,869 39,652 46.72% February 27,220 15,189 55.80% February 27,306 12,163 44.54%March 91,812 39,700 43.24% March 30,742 16,390 53.31% March 31,679 12,681 40.03%April 84,137 35,246 41.89% April 26,541 13,866 52.24% April 26,905 10,431 38.77%May 95,573 37,672 39.42% May 33,552 15,976 47.62% May 32,618 11,829 36.27%June 98,034 38,324 39.09% June 34,734 16,411 47.25% June 33,634 12,529 37.25%July 101,030 41,270 40.85% July 36,465 17,601 48.27% July 36,161 13,223 36.57%August August AugustSeptember September September
COLLISTER HILLCRESTMonth Circ Total Self Ck Total % of Circ Month Circ Total Self Ck Total % of CircOctober 15,348 8,152 53.11% October 12,797 7,435 58.10%November 14,682 8,182 55.73% November 13,070 6,741 51.58%December 14,139 7,326 51.81% December 11,762 6,457 54.90%January 15,400 8,612 55.92% January 12,973 7,913 61.00%February 14,367 7,973 55.50% February 11,733 7,033 59.94%March 14,907 7,827 52.51% March 14,166 8,183 57.77%April 13,178 6,492 49.26% April 11,933 7,002 58.68%May 16,394 7,667 46.77% May 14,809 7,662 51.74%June 16,435 7,693 46.81% June 14,525 7,129 49.08%July 16,607 7,818 47.08% July 15,257 7,413 48.59%August AugustSeptember September
Boise Public Library Monthly Self Check Statistics
Percent of Circulation
