CUYAHOGA COUNTY PUBLIC LIBRARY BOARD OF TRUSTEES’ MEETING

Tuesday, February 25, 2020 / 5:00 p.m.Parma-Snow Branch Audi tor ium / 2121 Snow Road, Parma

CUYAHOGA COUNTY PUBLIC L IBRARY

BOARD OF TRUSTEES’ MEETING

CUYAHOGA COUNTY PUBLIC LIBRARY BOARD OF TRUSTEES MEETING AGENDA

25 February 2020 PARMA-SNOW BRANCH AUDITORIUM

5:00 p.m.

TOPIC PAGE# MOTION

1. Call to Order: William Leonard, President ROLL-CALL

2. Approval of Minutes: January 28, 2020 Board Meeting 1-6 ACTION

3. Retiree Recognition 7 INFORMATION

4. Public Comment INFORMATION

5. Report of the Board President INFORMATION

6. Report of the Executive Director 8-18 INFORMATION

7. Report of the CCPL Foundation Board Liaison INFORMATION

8. Human Resources Report 19-24 ACTION

9. Finance Committee Report: Financial Statement Review – Fiscal 2020 – January Investments: Fiscal 2020 – January Purchase Approval List Gift Report

25 26-30 31 32-33 34

INFORMATION ROLL-CALL ACTION ACTION

New Business Permanent Annual Appropriation Resolution Authorizing the Library to enter into an

agreement with the City of Bay Village/Cahoon Park Trustees Regarding a Ground Lease

Resolution Authorizing the Library to Request Permission to Advertise to Bid for the Asbestos Abatement of the Bay Way Cabin, Bay Village, OH

35-37 38-78 79-83

ROLL-CALL ACTION ACTION

10. Adjourn ACTION

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CUYAHOGA COUNTY PUBLIC LIBRARY BOARD OF TRUSTEES MEETING

MINUTES 28 January 2020

The January 28, 2020 meeting of the Cuyahoga County Public Library Board of Trustees was held at the Cuyahoga County Public Library Parma-Snow Branch, 2121 Snow Road, Parma, Ohio. With a quorum of six (6) Board members present, President Shlonsky called the meeting to order at 5:00 p.m.

Roll-Call: Present: Edward H. Blakemore; Allyn Davies; Dean E. DePiero; William J. Leonard; Patricia A. Shlonsky; Robert W. Varley – 6.

Absent: Maria L. Spangler – 1.

Also present: Executive Director Tracy Strobel; Deputy Director-Support Services and Fiscal Officer Scott Morgan; Human Resources Director Monique Good; Facilities Director Jeff Mori; Literacy and Learning Division Director Pam Jankowski; Branch Services Director - East Enda Bracken; Branch Services Director - West Caroline Vicchiarelli; IT Director Jim Haprian; Technical Services Director Daniel Barden; Development Director Bridget Hawes; Assistant Finance Director Robert Dolan; Assistant Marketing & Communications Director Rua; Union Representatives, and other interested observers.

Election of Officers President Shlonsky commented it was a great two years and she loved being Board President. During that time there was a lot going on. We were the top library in the country for both those years and eight years prior. We opened the new Middleburg Heights Branch, we started the process to build a new Bay Village Branch, we had our first One Community Reads, starting up our second one, our Executive Director retired, we have a new Executive Director, we’re starting a levy, lots of new programming, and author events. During those two years there has been a time of change all over the world and the country. There is more division, people are angrier, less tolerant, and that makes the job of the libraries a lot harder and much more important. Through the library’s programs and materials, the library can help people and bring them together, and she sees it happening at the library every day and she is proud to be a part of it. President Shlonsky thanked everyone for letting her be our Board President for the past two years and she looks forward to continuing to be on the Board for another seven years.

President Shlonsky stated on behalf of the Nominating Committee, Trustee Varley presented a slate of officers for 2020. The slate was also shared with the trustees at the December 2019 Board Meeting. President Shlonsky asked if there were other nominations from the floor. Seeing none, President Shlonsky asked for a motion to approve the slate of officers as follows:

President: William J. Leonard Vice President: Dean E. DePiero Secretary: Allyn Davies

01-1/2020Trustee Varley moved approval, seconded by Trustee Blakemore. Seeing no discussion or other nominations from the floor, the above-listed slate of officers was approved as presented by unanimous vote of Board members present.

At this time, William J. Leonard assumed the presidency.

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Resolution to Appoint Fiscal Officer & Deputy Fiscal Officer President Leonard asked for a motion to approve the Resolution to Appoint Scott A. Morgan as Fiscal Officer and Robert W. Dolan as Deputy Fiscal Officer for a one-year term beginning January 28, 2020.

02-1/2020Trustee DePiero moved approval, seconded by Trustee Blakemore. Seeing no discussion, the resolution to appoint Scott A. Morgan Fiscal Officer and Robert W. Dolan Deputy Fiscal Officer was approved by unanimous vote of Board members present as stipulated above. (See page 7)

Oath of Office: President Leonard administered the Oath of Office to Fiscal Officer Scott A. Morgan and to Deputy Fiscal Officer Robert W. Dolan as required by ORC Section 3375.32. (See pages 8-9)

Approval of Minutes: President Leonard asked for a motion to approve the minutes of the December 17, 2019 Board meeting that were sent to the Board members in advance of this meeting.

03-1/2020Trustee Shlonsky moved to approve the minutes, seconded by Trustee Davies. Seeing no corrections, omissions or additions, the minutes of the December 17, 2019 Board Meeting were approved by unanimous vote of the Board members present.

Retiree Recognition: President Leonard recognized and thanked Lisa DiFrancesco and Patricia Kuntz for their many years of service to Cuyahoga County Public Library (CCPL) and wished them the best on their retirement. Ms. DiFrancesco and Ms. Kuntz were not present at the meeting. (See pages 10-11)

Public Comment: Ms. Alberta D. Payton, 1385 Cleveland Heights Blvd., #208B, Cleveland Heights, 44121

Ms. Payton commented it was a shortage of parking at the CCPL South-Euclid Branch in September 2018. There was a shortage of parking due to the lot being re-stripped (blocking off a portion) and people parking in the lot from a Notre Dame football game despite signage asking only library patrons to park in the lot. That parking matter has since been resolved and parking lot completed.

Ms. Andrea Kleinhenz, 7519 Ann Arbor Dr., Parma, 44130

Ms. Kleinhenz stated she is a Parma resident, and taxpayer. She commented on the inappropriate language in the book entitled “The Field Guide to Dumb Birds in North America” that’s in our Brooklyn and Middleburg Heights Branches. She also mentioned there are other bird book materials in our branches that have inappropriate language as well.

Executive Director Strobel thanked both Ms. Payton and Ms. Kleinhenz for their comments and concerns.

Report of the Board President: President Leonard wished everyone a happy new year. He welcomed Monique Good, CCPL’s new Human Resources Director. He thanked her for coming on board and hope she can help us preserve the culture that we are trying to establish and promote the values we have identified and keep us in the top years of eleven and twelve.

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Report of the Executive Director: Executive Director Strobel congratulated Trustee Leonard and thanked Trustee Shlonsky for her two years of service as Board President. Executive Director Strobel presented Trustee Shlonsky a gift that was innovated in CCPL’s Innovation Center by our team. She thanked Rebecca Ranallo, CCPL Information & Technology Literacy Manager, and Matthew Skvasik, CCPL Innovation Programming Specialist, for their creativity and handywork. She thanked and congratulated Scott Morgan, CCPL Deputy Director-Support Services, and Robert Dolan, CCPL Assistant Finance Director, for doing a great work, and we are incredibly fortunate to have such a confident competent team. Director Morgan has always been someone who always has CCPL’s best interest in mind, and while Assistant Director Dolan is quiet and unassuming, he is one of the best accountants in this county, and we are grateful he has chosen to work for CCPL.

Executive Director Strobel expressed a great and sincere thank you to the library team for helping us be #1 for the tenth year in a row. Not only are we the top library in the country for the tenth year in a row, it was by a few hundred points. She stated to attend the ALA conference last weekend, and wear the CCPL Executive Director badge was incredibly special, and she owe that to the community of library users here in Cuyahoga County, which are unmatched, our staff who are truly the most devoted and service oriented staff ever, and the support of our Board for your encouragement to do innovative things and to go the extra mile to make sure that we can retain our #1 status. Thank you all very much!

Executive Director Strobel mentioned the DEA exhibit is officially opening with a ribbon cutting ceremony on February 21, it will be a breakfast event. If you haven’t received your invitation it should be arriving soon.

Executive Director Strobel mentioned you may have seen some press around the Imagination Library which is the Governor’s initiative started by Dolly Parton Imagination Library. The entire County has received funding for ages birth to age five to receive a book in the mail every month. The library is partnering with the Literacy Cooperative to make sure children are registered. The intention and the goal of the program is to create book lovers in young readers and encourage them to come to the library. We will be making sure we create a strong connection between the participants in that program and their local public library. Executive Director Strobel is collaborating with the other eight library systems to put together a program to incent people to come to the branches after they finish the one book a month.

Executive Director Strobel mentioned that she has been named to The Center for Community Solutions (CSS) Board starting this month. She is very passionate about the work that they do bringing data together with solving social issues, and with her contributions to that board, she hopes they will strengthen their partnership with the library system.

Executive Director Strobel introduced Monique Good CCPL’s new Human Resources Director. She comes to us from the Regional Transit Authority (RTA) where she served as the Labor and Employee Specialist for the last seven years. We are thrilled to have her, and she has been a great addition to the Leadership Team. I am hearing great things from staff about her warm and kind personality as well as her expertise in Human Resources. We are glad to have you on the team and for you to have the opportunity to meet the Board.

Executive Director Strobel announced the 2019 Key Advanced Entrepreneur Award Winner, and we are pleased to be joined by our 2019 award winner and our partners from KeyBank and the Economic Community Development Institute (ECDI). We have been doing this for several years, and the Library recognized that there was an unmet need in our region to support local entrepreneurs. We wanted to help people find the tools and resources they need to start or grow their own businesses in our communities. One of our important partners in launching our entrepreneurship programming is the KeyBank Foundation. She thanked Susan Donlan, KeyBank, Chief Communications Officer and a CCPL Foundation Board member and we are grateful for your collaboration and for being here today. With KeyBank support we have been able to grow from an initial entrepreneurship course to several advanced classes in a series. We’ve been at capacity in many of these classes, and we have seen many students

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graduate with great success. Tonight, we are celebrating our 2019 Key Advanced Entrepreneur Award winner, Charene Bradley. A brief video was shared that helped tell Ms. Bradley’s story.

Executive Director Strobel thanked and congratulated Ms. Bradley. We are so proud to be a part of your success and we can’t wait to see what you have in the future.

Human Resources Report: Human Resources Director Good thanked everyone for the warm welcome. She referred the Board to the report provided. She thanked the Human Resources team for doing a great job in benefit open enrollment and they were successful in getting the information entered in ADP.

04-1/2020Trustee DePiero moved approval, seconded by Trustee Blakemore. Seeing no discussion, the Human Resources Report dated January 28, 2020, was approved as presented by unanimous vote of the Board members present. (See pages 12-18)

Finance Committee Report: Finance Committee Chair Leonard reminded us that the Finance Committee met prior to the Board meeting, and Director Morgan gave an in-depth review of the financials.

Director Morgan gave highlights from the Finance report. He stated in general property taxes we received a little over $975,000.00 over our original estimate from the County. A portion of this was for a reimbursement of fees that are collected by the County for the collection of taxes. Under the Ohio Revised Code (ORC) if that money is not spent by the County it must be returned to the entities who paid the fees. Our portion of that refund was $189,845.00 that went into the overage of the $975,000.00.

Director Morgan stated in the Public Library Fund (PLF) we were $641,000.00 over our original estimate. As part of the new biennium budget from the State that began in July our percentage that we are receiving from the State increased.

Director Morgan stated patron fines and fees are exceeding our original estimates due to passport fees and photos. Interest rates are higher than expected due to increases in rates.

Director Morgan stated in 2020 we have a carryover of $3.2 million. This has to do with the increase in the general property tax and the PLF collection, as well as other larger than expected collection in revenues.

Director Morgan stated in salaries and benefits we were a little ahead and had to increase this budget by $81,000.00. (See under FINANCE)

Investments - December Director Morgan stated there were no purchases for maturities for the month of December.

Transfers Director Morgan stated there were several transfers and advances for the month out of the general fund into special revenue funds. Advances are paid back in the year after they are completed and will be paid back into those three funds in 2020.

Transfers

MyCom Neighborhood $100,299.84 Adult Education Service $65,381.26 Special School Programming 13,457.80 Baby Clubs 27,281.03 Entrepreneurship Adult and Youth 1,625.00

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Advances Project Build $8,850.76 Hotspot Lending Program 6,561.96 Drug Enforcement Agency 34,152.98 05-1/2020 Trustee Varley moved approval, seconded by Trustee Shlonsky. Seeing no additional discussion, the Investment Report Fiscal 2019 – December listing all Money Market Funds, Star Ohio Accounts, U.S. Treasury Investments, Certificates of Deposit and Agency Securities was approved as presented by roll-call vote. (See Under FINANCE)

Roll-Call: Yea: Edward H. Blakemore; Allyn Davies; Dean E. DePiero; William J. Leonard; Patricia A. Shlonsky; Robert W. Varley; – 6.

Nea: – 0. Purchase Approval List Director Morgan stated that the Purchase Approval List (PAL) was reviewed in depth at the Finance Committee Meeting. He gave highlights of the PAL. Item #1 is for the 2020 Youth Summer Camps programming & supplies. Item # 2 is for Kindergarten Club consulting services with Two Gen-U-Win Educational Consulting LLC. Item # 3 is for book processing fees for Baker & Taylor. Item #4 is to hire a Communications Consultant Company to do public awareness for the library. 06-1/2020 Trustee DePiero moved approval of Purchase Approval List, seconded by Trustee Blakemore. Seeing no additional discussion, the Purchase Approval List dated January 28, 2020, was approved as presented by unanimous vote of the Board members present. (See page 19)

Yea: Edward H. Blakemore; Allyn Davies; Dean E. DePiero; William J. Leonard; Patricia A. Shlonsky; – 5.

Nea: – 1. Trustee Robert W. Varley abstained from Item #2. Gift Report Director Morgan stated the report includes Friends Groups gifts and other larger donations discussed in detail at the Finance Committee meeting. 07-1/2020 Trustee Varley moved approval, seconded by Trustee Davies. The gift report was approved by unanimous vote of the Board members present. (See page 20)

Resolution Seeking Permission to Close the Orange Branch to Accommodate a Special Fundraising Event on May 28, 2020

Director Hawes stated we are seeking permission to close the Orange Branch to accommodate the Flourish fundraising event on Thursday, May 28, 2020 at 6:00pm. We will need time to prepare for the event, and we are asking permission to close the Orange Branch at 12noon. 08-1/2020 Trustee Blakemore moved approval, seconded by Trustee Shlonsky. Seeing no additional discussion, the resolution seeking permission to close the Orange Branch to accommodate a special fundraising event was approved by unanimous vote of the Board members present. (See page 21)

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Resolution to Sponsor a “Food 4 Fines” Drive, March 1-31, 2020Assistant Director Rua stated this is an annual program we participate in that supports the Greater Cleveland Food Bank’s Harvest for Hunger program. The program allows customers to reduce their library fines up to $4 per day ($1 per food item) when they donate any of the “Super Six” items. This is our twelfth year participating in the “Food 4 Fines” Drive and last year we raised over 19,000 pounds. Our goal for this year is 20,000 pounds. Many of our customers look forward to it and it is well received.

09-1/2020Trustee Blakemore moved approval, seconded by Trustee DePiero. Seeing no additional discussion, the resolution to sponsor a “Food 4 Fines” drive, March 1-31, 2020 was approved by unanimous vote of the Board members present. (See page 22)

Trustee Varley welcomed and congratulated Trustee Leonard as the new Board President. He thanked Trustee Shlonsky for her last two years as Board President. He commented the transition the library has gone through and due to her leadership lead us to a new director without an issue.

Motion to Adjourn Seeing no other business under consideration for vote, President Leonard asked for a motion to adjourn the meeting.

10-1/2020Upon motion of Trustee DePiero, seconded by Trustee Blakemore, the January 28, 2020 meeting of the Cuyahoga County Public Library adjourned at 5:35 p.m.

Approved 25 February 2020

X________________________ William J. Leonard President

X________________________ Allyn Davies Secretary

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Resolution of Appreciation for

Ruth Certo

WHEREAS, Ruth Certo has served with great loyalty as an employee of Cuyahoga County Public Library since her hire on January 8, 1996, as a Public Services Assistant Substitute at the Maple Heights Regional Branch. On January 12, 2014, she was promoted to the Branch Services Assistant I at the Warrensville Heights Branch, a position she held until her retirement on February 26, 2020; and,

WHEREAS, she was always courteous, always on top of her assignments and always ready to adapt to new paradigms. Ruth understood that libraries are institutions of change, and was always eager to master a new skill set; and,

WHEREAS, she continues to be a valued member not only of her department, but of the entire branch community. She is always willing to work on projects for any department, as she knows she is contributing to service of all our customers. Ruth’s warmth and natural rapport with customers commands their respect and appreciation. Above all, Ruth always strived to improve her performance and make each day better than the one before; and,

OW, THEREFORE, BE IT RESOLVED that the Board of Library Trustees records its appreciation to Ruth Certo for all the years of service she has rendered to the Library and the public and extends to her all good wishes for a happy, healthy, and rewarding life.

Patricia A. Shlonsky, President Board of Trustees Cuyahoga County Public Library Date: February 25, 2020

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THE COSTS OF DRUG ABUSE For more than a decade, the leading cause of injury-related death in Ohio has been accidental drug overdose. According to the Drug Enforcement Administration (DEA), about 5,000 people die as a result of opioid overdose in Ohio each year, the second-highest rate in the nation. Many of those deaths have occurred right here in Cuyahoga County.

The opioid epidemic has often been the subject of community dialogue at Cuyahoga County Public Library (CCPL) branches. For years, we have brought community leaders, law enforcement, treatment groups and concerned citizens together in our spaces for frank, thoughtful conversations about the drug-related issues confronting our families, friends and communities. Those conversations are, unfortunately, far from over.

This February, CCPL is teaming up with the DEA and the Drug Enforcement Administration Educational Foundation (DEA EF) to present the interactive traveling exhibition, Drugs: Costs & Consequences to our community. This powerful exhibit provides an eye-opening look at the devastating costs of drug abuse. Highlights of the exhibit include rubble from the September 11, 2001 attack on the World Trade Center, an actual South American jungle coca processing lab, and the latest research on drugs’ impact on the brain and body. A section of the exhibit is dedicated to our current struggles with illegal drugs throughout Ohio.

Drugs: Costs & Consequences will be on display for the general public at our Parma-Snow Branch through June 20, 2020. This is the fi rst time the exhibit has ever traveled to a public library, and we are enthusiastic about the opportunity to share its powerful message. It is our hope that students throughout Northeast Ohio will visit the exhibit with their school or with their parents and caregivers to learn about the destructive impact of drug abuse. It’s a potentially life-altering experience.

Sincerely,

Tracy Strobel

Executive Director

EXECUTIVE DIRECTOR’S MESSAGE

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SYSTEM HIGHLIGHTSFacebook Fans: 29,732

Twitter Followers: 10,458

Instagram Followers: 4,061

@CuyahogaLib & @cuyahogaboe join up in advance of March 17 primary (barely a month away!) to do some myth-busting@OHDebates (Ohio Debate Commission), February 5, 2020

One awesome feature of the @CuyahogaLib is the ability to read a book, which was delivered from across the state, at no extra cost. A fantastic benefi t.@MikeCouzens, February 5, 2020

Congrats to @CuyahogaLib for being named America’s top-rated library system in Library Journal’s Index of Public Library Service for the 10th consecutive year! Ulmer Partner @shlpa has served on CCPL’s Board since 2013, and we are proud to support this wonderful organization.@Ulmer_Berne (Ulmer & Berne LLP), January 31, 2020

Congratulations, @CuyahogaLib. We are so fortunate at @metrohealthCLE to be your partner. We’re especially proud to host one of your service points at MetroHealth Medical Center.@Akram_Boutros (Dr. Akram Boutros, President and Chief Executive Offi cer of The MetroHealth System), January 31, 2020

On January 13, Ohio First Lady Fran DeWine visited the Warrensville Heights Branch to announce that all 75,000 children between birth and age fi ve in Cuyahoga County can now enroll in Imagination Library. Since the announcement several customers have stopped in to the branch to register children for the program.

Solon Branch staff member Mark Faldowski assisted Turkish customers who spoke not a word of English. After typing back and forth with the customers using a web-based translator program, Mark fi gured out they were looking to purchase some books to help them learn English. Mark contacted Aspire Greater Cleveland citizenship instructor Raisa Maimin, who was able to help him email the customers back in Turkish and invite them to enroll in a free ESOL class.

During an outreach visit to Early Steps Daycare in Richmond Heights, Mayfi eld/Richmond Heights Branch staff member Maria Trivisonno read Mo Willem’s Leonardo the Terrible Monster to a group of 48 preschoolers. This book is one of Maria’s favorites to perform at storytime and features a full page of text where an exasperated character explains his point of view … which Maria somehow reads in a single breath. Upon reading the page, one of the childcare workers spontaneously claimed, “That was so good, it was like watching a TV show! I would still be reading that page three minutes later.” Best storytime compliment Maria has ever received!

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On Martin Luther King Jr. Day, the Maple Heights Branch hosted a screening of the fi lm, King in the Wilderness. Eleven customers attended. The fi lm detailed Dr. King’s life from 1965 until his death in 1968. The documentary was very well received by the attendees. The discussion that followed was thought provoking as the participants contemplated what actions can be taken to help bring peace to the community.

South Euclid-Lyndhurst Branch staff member Katie Holahan visited a very active group of seniors at St. Dominic’s Senior Ministry. A group of 34 seniors participated in an orientation for the Jack, Joseph and Morton Mandel Memory Lab. They were eager to gather up their personal photos and memorabilia to convert to digital treasures for their families and friends. A follow-up visit is scheduled for March.

Daniel Levitin, a neuroscientist, cognitive psychologist and best-selling author of This is Your Brain on Music and The Organized Mind, visited the Beachwood Branch on Friday January 10. A copy of his newest book, Successful Aging, which debunks popular myths about aging, was provided to all 130 attendees, thanks to the generosity of program sponsors Karen and Richard Spector.

Southeast Branch staff member Christie Sterba attended the Bedford Heights city council meeting to promote several upcoming programs at the branch. She also handed out copies of the CCPL Program Guide magazine. After the meeting, Mayor Fletcher Berger expressed his interest in supporting library-related activities.

For the fi rst time, Garfi eld Heights Branch staff members visited Maggie’s Place to share information about library services and upcoming programs. One mom who attended the visit said she no longer visits the library because she has too many fi nes. Staff member Theresa Howenstine told her about CCPL’s opportunity card, and the next day the woman brought her children to a Frozen Party at the branch. It was the fi rst time that they had been to the library in a long while.

At the Orange Branch a young boy was looking for books to read while his caregiver helped another child with homework. Staff member Maryanne Haller showed him CCPL’s new Wonderbooks and how to use them in Read Along mode. Twenty minutes later when Maryanne walked by again, the boy said, “I love these books. They are so good. They are teaching me to read.”

Parma Heights Branch staff members Rosa Minniti and Nadeem Khalid presented a Kitchen in a Box culinary program to 25 customers. Customers enjoyed samples of various healthy soup recipes.

North Royalton Branch staff member Rebecca Baldwin visited North Royalton Middle School for a Tech Lunch Club meeting. Students used library-provided Touchlabs to practice using iPads. Ninety-fi ve students participated and explored apps and played games during their lunch breaks.

The World in Your Backyard Series kickoff event at the Parma-Snow Branch drew 50 customers despite snowy weather. The event was sponsored by the ICC-WIN, Cuyahoga Arts and Culture Community Supported Funding and the Friends of the Parma Libraries, and included displays from local cultural organizations, singing and dancing performances by the Ukrainian Cultural Arts Association, the Polka Pirates, a green screen station, and a DIY card making craft.

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Fourth grade book clubs kicked off at the Olmsted Falls Intermediate School, led by Olmsted Falls Branch staff member Sue Grame. Thirty-four students brought packed lunches and skipped recess (!) for an enthusiastic discussion of the book The Losers Club, and then voted on which books the club should read for the rest of the school year.

Two Syrian refugees have been attending the Homework Center program at the North Olmsted Branch. They have learned letter/sound correspondence, but painstakingly struggle with blending English words. The Homework Center staff have been using poetry to help the build their fl uency, and the students are thrilled with their success!

As part of Baldwin Wallace University’s annual week-long celebration of Dr. Martin Luther King’s legacy and ideals, the Berea Branch hosted a reception attended by 35 individuals. An ensemble from the Berea-Midpark High School choir performed gospel songs and hymns. Between songs, students and community members read excerpts from Dr. King’s speeches. One of the community members in attendance was present at the March on Washington in 1963 and shared her story with the audience.

Seven participants attended Library for All, a Chinese New Year-themed adapted program for adults with developmental disabilities, at the Bay Village Branch. Attendees listened to stories about the holiday, learned about their Chinese zodiac animals, and played a few rounds of themed bingo. Everyone enjoyed learning about their zodiac symbol and practicing the Chinese pronunciation of each animal.

Local historian Carol Henninger entertained 18 customers with a visual presentation on the history of Brook Park at the Brook Park Branch. Attendees refl ected on local rock concerts under the stars at Brookgate Plaza, airplane races at Hopkins Airport in the ‘50s, the old drive-in and putt-putt ranges, memories of a time when the city was still mostly farmland.

Strongsville Branch staff member Tim Protiva presented storytime to 38 special needs adults and their caregivers at Camp Cheerful, and 60 individuals at the Southpark Mall Live 360 Studio.

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CUYAHOGA COUNTY PUBLIC LIBRARY REPORT OF THE EXECUTIVE DIRECTOR

FEBRUARY 25, 2020

ACTIVITIES OF THE EXECUTIVE DIRECTOR

January 29 Gave remarks at the Drug Enforcement Agency (DEA) Steering Committee, with

exhibition preview Hosted the Library Census Committee Meeting, at CCPL North Olmsted Branch

January 30 Met with Mayor Kevin Kennedy, City of North Olmsted, with Scott Morgan, CCPL

Deputy Director-Support Services Participated on webinar, Responding Online to the 2020 Census: What Libraries

Need to Know Met with Karen and Vince Piccolomini, Bay Village Residents, with Hallie Rich,

CCPL Communications and External Relations Director and Bridget Hawes, CCPLDevelopment Director

January 31

Met with Armond Budish, Cuyahoga County Executive, David Merriman,Administrator, Cuyahoga Job and Family Services, Rebekah Dorman, Director,Invest in Children, and Pamela Jankowski, CCPL Director Literacy and LearningDivision

Met with Mayor Edward Kraus, City of Solon, Angee Shaker, Director of BusinessDevelopment, City of Solon, Jeff Valus, Principal, CBLH Design, Scott Weaver,Project Architect, CBLH Design, with Scott Morgan, CCPL Deputy Director-SupportServices, Jeffery Mori, CCPL Facilities Director, and Julie Liedtke, Branch Manager,CCPL Solon Branch

February 3 Participated on conference call “Census Count On Us” Meeting

Met with Umberto Fedeli, President and Chief Executive Officer, The Fedeli Group,with Hallie Rich, CCPL Communications and External Relations Director

February 4

Met with Pam Macer, Chief Program Officer, Youth Opportunities Unlimited(Y.O.U.), and Missy Toms, Vice President, Development and Communications,Y.O.U., and Pamela Jankowski, CCPL Director Literacy and Learning Division

Met with Galen Schuerlein, Director, Roetzel Consulting Solutions, Roetzel &Andress, and Hallie Rich, CCPL Communications and External Relations Director andBridget Hawes, CCPL Development Director

February 6 Met with Kacie Armstrong, Director, Euclid Public Library, Ashley Gowens,

Marketing & Communications Manager, Euclid Public Library, Carlos Latimer,Executive Director, East Cleveland Public Library, Robin Wood, Manager,Business, Economics and Labor, Cleveland Public Library, Allison Motz, Owner &Founder, Ascend Advisors, and Hallie Rich, CCPL Communications and ExternalRelations Director

Met with John Corlett, President and Executive Director, The Center forCommunity Solutions, with Hallie Rich, CCPL Communications and External RelationsDirector

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February 7

Attended The Center for Community Solutions (CCS) Board meeting Met with Kirsten Ellenbogen, President and CEO, Great Lakes Science Center Met with William Leonard, CCPL Trustee Attended the DEA Exhibit Open House for staff and family

February 10 Attended American Library Association (ALA) Advocacy Conference call with Scott Chaikin, CEO, Dix & Eaton, and Hallie Rich, CCPL

Communications and External Relations Director

Phone call with Steve Potash, Founder and CEO, OverDriveFebruary 11

Attended American Library Association (ALA) Advocacy in Washington, D.C., metwith Representative Marcia Fudge, and talked with Senator Robert Portman,Senator Sherrod Brown and Representative Marcy Kaptur’s staff assistants

February 12 Travel from Washington, D.C. Conference call with Robert Varley, CCPL Trustee, and Hallie Rich, CCPL

Communications and External Relations DirectorFebruary 13

Attended the City Club Book Discussion Group - Palaces for the People

Met with Larry and Sally Sears, Ex-Libris, and Hallie Rich, CCPL Communications and External Relations Director and Bridget Hawes, CCPL Development Director

February 14 Gave presentation to the Greater Cleveland Partnership Relations Council, with Hallie

Rich, CCPL Communications and External Relations DirectorFebruary 18

Met with Rosalina Fini, Chief Legal & Ethics Officer, Cleveland MetroparksFebruary 19

Interview with Mike McIntyre, Host on The Sound of Ideas about One CommunityReads, with Library Directors Felton Thomas, and Kacie Armstrong

Participated on Imagination Library update conference call Attended and presented at CCPL Branch Managers meeting, CCPL Maple Heights

BranchFebruary 20

Met with Friends Group of CCPL Fairview Park BranchFebruary 21

Hosted Drug Enforcement Agency (DEA) Exhibit Ribbon-Cutting & VIP Breakfast Met with Lori Hollington Smith, CCPL Foundation Board member

February 24

Met with Friends Group of CCPL North Olmsted and Olmsted Falls BranchesFebruary 25

Met with Lisa Priemer, Bay Village Board of Education member, with Hallie Rich,CCPL Communications and External Relations Director and Bridget Hawes, CCPLDevelopment Director

Facilitated Finance Committee meeting Facilitated Board of Trustees meeting

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Held four Leadership Team meetings and twelve individual check-in meetings with direct reports and one department meeting with Cat/Pro

Executive Director

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520,682

402,822 423,220

-9%

-23%

5%

2018 2019 2020

Year to DateCustomer Visits

Visits Year-over-Year Growth

-

100,000

200,000

300,000

400,000

500,000

600,000

August September October November December January

MonthlyCustomer Visits

Last Year Current Year

-30%

-25%

-20%

-15%

-10%

-5%

0%

5%

10%


Year-over-Year GrowthCustomer Visits

Current YearPrevious Year

VISITSJANUARY 2020

15

61% 51% 56%

1,288,021 1,135,726 1,193,428

2018 2019 2020

Year to DateTotal CirculationPhysical Renewals Digital

-

300,000

600,000

900,000

1,200,000

1,500,000


CirculationMonthly


233,872 237,274 242,484

12%

1%2%

2018 2019 2020

Digital CirculationYear to Date

Digital Circulation Year-over-Year Growth

-15%

-10%

-5%

0%

5%

10%


CirculationYear-over-Year Growth

Current Year Previous Year

CIRCULATIONJANUARY 2020

16

4,797,108 4,304,880 4,051,445

-10% -10%

-6%

2018 2019 2020

Public Access Computer UsageYear to Date

Computer Usage (in Minutes) Year-over-Year Growth

0

1,000,000

2,000,000

3,000,000

4,000,000

5,000,000

6,000,000


Tota

l Ses

sion

Leng

th (

in M

inut

es)

Computer UsageMonthly


0

4,000,000

8,000,000

12,000,000

16,000,000

20,000,000


Public Computer versus WiFi Usage

Computer Usage (in Minutes) Wi-Fi Usage (in Minutes)

COMPUTER USEJANUARY 2020

17

1,214 1,257 1,204

2018 2019 2020

Programs OfferedYear to Date

Youth Programs Adult Programs

22,754 23,289 26,495

2018 2019 2020

Total Program AttendanceYear to Date

Youth Attendance Adult Attendance

- 5,000

10,000 15,000

20,000 25,000

30,000 35,000 40,000

45,000


Program AttendanceMonthly


20.518.8

22.2

13.3

17.7

21.4

2018 2019 2020

Average Program Attendance

Youth Adult

JANUARY 2020

PROGRAMS18

HUMAN RESOURCES DIVISION REPORT LIST NO. 2020‐02 February 25, 2020

NAME POSITION GRADE SALARY HOURS WEEK

COST CENTER

REPLACES SALARY REASON HOURS WEEK

EFFECTIVE DATE

Acharjee, Sandra Tutor OST $10.00 10 504113 ‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐ 1/20/2020

Berardi, Mark Branch Services Assistant U10 $18.14 16 SLN111 Emily Schroeder $18.68 Transfer 16 2/18/2020

Corum, Emily Page OEP $8.70 15 PAS113 ‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐ 2/3/2020

Gionfriddo, Lana Branch Services Librarian U12 $22.71 20 BRV111 Maryanne Haller $25.96 Promotion 20 2/24/2020

Gnoddie, Sarah Branch Services Librarian SUB U12 $22.05 1 450114 ‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐ 1/26/2020

Ludwig, Molleigh Tutor OST $10.00 10 504113 ‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐ 2/3/2020

Puleo, Jane Branch Services Assistant U10 $18.14 24 CHF111 Lisa DiFrancesco $21.49 Retirement 24 2/9/2020

Schaum, Zoe Page OEP $8.70 15 PAH113 Maureen Belicak $8.70 Resignation 15 1/21/2020

Simmons, Lea Tutor OST $10.00 10 504113 ‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐ 2/3/2020

Turner, Shawn CER Coordinator U12 $23.63 40 401111 Steve Davenport $23.63 Resignation 40 2/3/2020

Visha, Kathleen Tutor OST $10.00 10 504113 ‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐ 1/20/2020

APPOINTMENTS

19


1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

A B C D E F G H I J K L M N

NAME POSITIONCOST

CENTEROLD

COSTCENTERNEW

GRADEOLD

GRADENEW

HOURSOLD

HOURSNEW

SALARYOLD

SALARYNEW

REPLACES REASONHRS WEEK

EFFECTIVE DATE

Anderson, Edith Branch Services Clerk BKL113 BKL111 OSP U07 15 20 $8.95 $15.67 Michele Vapenik Resigned 20 1/27/2020

Banks, Leslie Branch Services Librarian SLN111 FPR111 U12 U12 40 40 $23.98 $23.98 Mary Ryan Retired 40 2/9/2020

Barbour, ScottBranch Services Assistant IIBranch Services Librarian SUB

SEU113450114

SEU113450114

U11U10

U11U10

321

361

21.4922.71

21.4922.71

‐‐‐‐‐‐‐‐‐‐ Increased Hours361

2/24/2020

Barrett, Megan Branch ManagerWVH111450114

GFH112U13U12

38401

4030.5030.50

35.79 Lane Edwards Transferred 40 3/9/2020

Beleske, NicoleAssistant Volunteer CoordinatorBranch Services Assistant SUB

401111401111450114

U11U11U10

30301

$21.81 21.8121.81

‐‐‐‐‐‐‐‐‐‐ Adding Second Rate301

2/23/2020

Brunecz, Cecelia Branch Services Clerk BKL113 GFH111 OEP U07 15 16 $8.95 15.67 Adriana Pendolino Promotion 16 2/23/2020

Chimes, Cynthia Branch Services Clerk Supervisor SEU111 SEU111 U11 U11 40 40 $22.12 $22.78 ‐‐‐‐‐‐‐‐‐‐ Acting Assignment Begins 40 2/10/2020

Cowan, MiaBranch Services Assistant IIBranch Services Librarian SUB

SEU113450114

SEU113450114

U11U10

U11U10

201

161

20.6620.66

20.6620.66

‐‐‐‐‐‐‐‐‐‐ Decreased Hours161

2/24/2020

Edwards, Lane Branch Manager GFH112 MYR112 38 38 40 40 $46.41 46.41 Nicholas Cronin Resigned 40 3/9/2020

Fahey, DanetteBranch Services Assistant IIBranch Services Librarian SUB

NOL111450114

BRV111450114

U11U12

U11U12

281

241

20.6622.71

20.6622.71

Karen Schmidt Retired241

2/23/2020

Feikert, Tina Branch Services Clerk STH111 STH111 U07 U07 16 24 $15.67 $15.67 ‐‐‐‐‐‐‐‐‐‐ Increased Hours 24 1/26/2020

Gariner, CarlyBranch Services Librarian GeneralistBranch Services Librarian SUB

SEU111450114

SEU111450114

U12U12

U12U12

401

401

22.7122.71

22.7122.71

‐‐‐‐‐‐‐‐‐‐ Acting to Permanent401

2/3/2020

Greene, Arlene Branch Services Clerk STH111 STH111 U07 U07 24 28 $17.92 $17.92 ‐‐‐‐‐‐‐‐‐‐ Increased Hours 28 1/26/2020

Miller, Carl Human Resources Assistant Director 800112 800112 44 39 40 40 $49.95 $44.16 ‐‐‐‐‐‐‐‐‐‐ Promotion 40 1/12/2020

Morgan, Scott Deputy Director, Support Services 600112 400112 45 45 40 40 $77.58 $79.91 ‐‐‐‐‐‐‐‐‐‐ Promotion 40 1/12/2020

Nadas, Eileen Adult Education Services Instructor SUB 508111 508114 U14 OSS 40 1 $28.88 $21.00 ‐‐‐‐‐‐‐‐‐‐ Sub Status 1 3/8/2020

Reaves, JustinMonitor‐MentorBranch Services Clerk SUB

WVH112WVH11

2OSM

SOMU07

15151

$23.68 23.6815.67

‐‐‐‐‐‐‐‐‐‐ Adding Second Rate151

1/26/2020

Robinson, BernadetteCareer Services CoachBranch Services Assistant SUB

508111450114

450114U11U10

U10401

125.0525.05

$18.14 ‐‐‐‐‐‐‐‐‐‐ Sub Status 1 3/8/2020

Schemmel, Howard Page SLN113 BCH113 OSP OSP 15 15 $8.95 $8.95 Yan Wu Resigned 15 1/26/2020

Schmitt, Bradley Branch Services Clerk 450114 CHF111 U07 U07 1 20 $15.67 $15.67 Lakeisha Winstead Transferred 20 1/27/2020

Stripinis, DavidAdult Education Services Instructor IIBranch Services Assistant SUB

508111450114

508111450114

U10U10

U12U10

201

201

21.0022.05

21.0022.05

Diamond Hemingway Resigned201

3/8/2020

Tokarz, Krista Branch Manager BKL111 PAH112 U13 38 40 40 $35.98 $37.06 Nick Cronin Transferred 40 2/24/2020

Zukauckas, Julie Branch Services Librarian BRV111 BRV111 U12 U12 40 20 $30.40 $30.40 ‐‐‐‐‐‐‐‐‐‐ Acting Assignment Ends 20 2/23/2020

CHANGES IN HOURS/SALARY/TRANSFERS

20


NAME POSITIONCOST

CENTERGRADE OLD

GRADE NEW

HOURSSALARY OLD

SALARY NEW

EFFECTIVE DATE

Armbruster, Alexandria Page NRY113 OEP OSP 10 $8.70 $8.95 2/11/2020

Arrighi, Emma Page STV113 OEP OSP 15 $8.70 $8.95 2/3/2020

Dobbins‐Cobb, Samantha Page STH113 OEP OSP 15 $8.70 $8.95 2/26/2020

Folger, Denise Branch Services Clerk MDH111 U07 U07 16 $15.98 $16.14 1/2/2020

Geihler, EmilyBranch Services Assistant

BRV111 U10 U10 16 $18.50 $18.68 2/26/2020

Johnson, Shannon Page SEU113 OEP OSP 15 $8.70 $8.95 2/12/2020

Retting, Kathryn Page STH113 OEP OSP 15 $8.70 $8.95 2/26/2020

Stacy, Carol Page PAS113 OEP OSP 15 $8.70 $8.95 1/29/2020

ANNIVERSARY PAY ADJUSTMENTS (Not Based on 2080 Hours)

21


NAME POSITION COST CENTER GRADE SALARY HRS WEEKEFFECTIVE

DATE

Avery, Lisa CER Administrator 401112 35 $24.64 40 2/21/2020

Cronin, Nicholas Branch Manager MYR112 38 $43.41 40 2/29/2020

Exsentico, Malina Tutor 504113 OST $10.00 10 1/9/2020

Garcia‐Curley, Keri Branch Services Assistant PAH111 U10 $18.14 20 1/15/2020

Mulkins, Andrew Page FPR113 OEP $8.70 15 1/28/2020

Reaves, Kinsella Monitor ‐ Mentor WVH112 OSM $23.68 1/6/1900 1/31/2020

Widmer, Andrea Tutor 504113 OST $10.00 10 12/13/2019

RESIGNATIONS

22


NAME POSITION COST CENTER GRADE SALARY HRS WEEK HIRE DATELAST WORKING

DAY

Certo, Ruth Branch Services Assistant WVH111 U10 $22.89 16 1/8/1996 2/26/2020

RETIREMENTS

23


NAME DATE (S) AMOUNT MILEAGE MEETING

Baldwin, Rebecca 4/30/2020 $0.00 $ ‐ Virginia Hamilton Conference on Multicultural Literature for Youth/Kent State University/Kent, OH

Boddy, Brijin 6/25/2020 $15.00 $ 15.00 Using Influence to Effectively Sell Ideas, Products & Services/Case Western Reserve University/Cleveland, OH

Boddy, Brijin 11/20/2020 $15.00 $ 15.00 Bridge Analytic and Empathetic Thinking/Case Western Reserve University/Cleveland, OH

Brinker, Grace 05/17/20 ‐ 05/19/20 $288.00 $ 108.00 OVGTSL 2020: Technical Services Today/OVGTSL/Akron, OH

Brinker, Grace 04/15/20 ‐ 04/16/20 $508.32 $ 139.32 2020 Technical Services Retreat: Moving Forward with 2020 Vision/OLC/Lewis, OH

Brinker, Grace 3/20/2020 $50.00 $ ‐ Metadata Matters: MARC and Beyond/NOTSL/Parma, OH

Haynie, Steven 1/22/2020 $0.00 $ ‐ Intro to Emotional Intelligence/Case Western Reserve University/Cleveland, OH

Huffman, Celia 02/18/20 ‐ 02/20/20 $554.96 $ 147.96 Literacy Academy 2020/Ohio Department of Education/Columbus, OH

Kaminski, Linda 3/11/2020 $0.00 $ ‐ Encore Entrepreneurship/NEORLS/Online

Kaminski, Linda 8/11/2020 $0.00 $ ‐ Compassionate Collaborations: Programs around Mental Health/NEORLS/Online

Kappelman, Kalyn 3/5/2020 $0.00 $ ‐ Enhancing Community Partnerships and Grant Writing/NEORLS/Twinsburg, OH

Keefer, Lisa 2/5/2020 $40.00 $ ‐ 2019 Employment Law Update Part II/NEORLS/Webinar

Liedtke, Julie 3/6/2020 $110.34 $ 11.34 Leadercast Women Conference/Solon Chamber of Commerce/Twinsburg, OH

Ranallo, Rebecca 04/06/20 ‐ 04/09/20 $1,400.00 $ ‐ National Digital Inclusion Alliance Net Inclusion 2020/National Digital Inclusion Alliance/Portland, OR

Salamon, Joe 04/16/20 ‐ 04/18/20 $1,494.00 $ ‐ Innovative Users Group Conference 2020/Innovative Interfaces, Inc./Minneapolis, MN

Thorrat, Lori 05/17/20 ‐ 05/19/20 $244.80 $ 64.80 OVGTSL 2020: Technical Services Today/OVGTSL/Akron, OH

Thorrat, Lori 5/20/2020 $50.00 $ ‐ Northeast Ohio Technical Services Librarians Spring Meeting/NOTSL/Parma, OH

Trivisonno, Maria 10/28/20 ‐ 10/30/20 $526.00 $ 124.00 OLC Convention/Ohio Library Council/Columbus, OH

$5,296.42

CONFERENCE AND MEETING ATTENDANCE

24

Financial Statement Analysis

January 2020

Revenues

We received our first distribution from the County for our General Property Taxes. This is a smaller distribution which is typical for January. We should see a much larger distribution in February for our first large advance.

Our first distribution for the PLF was as anticipated. As we do every month, we will monitor this account closely. Last year we started out the year with smaller distributions than expected and then as the year progressed we received as expected and also the difference to make up for some of the smaller distributions. Since our budget is slightly larger than last year, we anticipate that the monthly distributions should be larger.

Patron Fines and Fees are currently exceeding our estimates. This report is using the temporary budget and I did make some adjustments to the permanent budget to reflect an increase in the passport fees and photos for the year.

All other revenue accounts are where we would expect them to be for the month and the year.

Expenses

The Salaries and Benefits accounts are showing a higher percentage spent in the Insurance Benefits-Employer. At the beginning of the year we fund accounts for all employees who have an HSA. This account, in a couple of months will be back within the monthly percentage expended. Many of the other expense accounts show either a high percentage or 100% spent. This would account for standing order encumbrances that were created within those accounts.

The DEA Exhibit expense budget is showing a negative balance. We do have funds that were received in the month of February and an appropriation within the permanent budget which will then show a correct and positive balance.

All other expense accounts are where we would expect them to be for the month and the year.

Investments

There was no investment maturities or purchases for the month.

Transfers

There were no transfers or advances for the month.

25

CUYAHOGA COUNTY PUBLIC LIBRARY General FundREVENUE Fiscal 2020 -January 8.3% of Year

Acct. General Fund 2020 2019 Final 2020 MTD 2019 MTD 2020 YTD 2019 YTD 2020 % 2020No. Line Item Description Revenue Revenue Received Received Received Received Received Balance Notes1200 General Property Taxes $37,710,500.00 $38,834,660.02 $2,966,000.00 $3,512,000.00 $2,966,000.00 $3,512,000.00 7.9% ($34,744,500.00)1250 Intergovernmental $26,370,665.00 $26,203,825.30 $1,744,864.71 $1,665,415.09 $1,744,864.71 $1,665,415.09 6.6% ($24,625,800.29)

Public Library Fund $21,805,665.00 $21,635,811.96 $1,744,864.71 $1,665,415.09 $1,744,864.71 $1,665,415.09 8.0% ($20,060,800.29) Property Taxes $4,565,000.00 $4,568,013.34 $0.00 $0.00 $0.00 $0.00 0.0% ($4,565,000.00)

2200 Grants $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0% $0.002300 Local Government $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0% $0.003100 Patron Fines & Fees $1,350,000.00 $1,337,524.75 $161,149.94 $147,342.66 $161,149.94 $147,342.66 11.9% ($1,188,850.06)

Fines and Fees Income $350,000.00 $297,425.03 $15,508.69 $21,342.66 $15,508.69 $21,342.66 4.4% ($334,491.31) Passport Fee $732,000.00 $769,755.00 $109,410.00 $96,005.00 $109,410.00 $96,005.00 14.9% ($622,590.00) Passport Photo Fee $250,000.00 $250,075.97 $35,730.00 $29,770.00 $35,730.00 $29,770.00 14.3% ($214,270.00) Meeting Room Rental Fees $18,000.00 $20,268.75 $501.25 $225.00 $501.25 $225.00 2.8% ($17,498.75)

4000 Interest $70,000.00 $221,839.08 $4,313.41 $5,090.28 $4,313.41 $5,090.28 6.2% ($65,686.59)5500 Services Provided Other Entities $2,500.00 $4,127.82 $81.00 $125.82 $81.00 $125.82 3.2% ($2,419.00)6100 Restricted Gifts $0.00 $21,031.24 $152.81 $90.01 $152.81 $90.01 0.0% $152.816500 Unrestricted Gifts $55,000.00 $25,497.63 $1,500.00 $0.00 $1,500.00 $0.00 2.7% ($53,500.00)8100 Sale of Property $0.00 $14,961.77 $0.00 $0.00 $0.00 $0.00 0.0% $0.008200 Sale of Resale Supplies $123,000.00 $122,844.51 $11,688.18 $11,484.52 $11,688.18 $11,484.52 9.5% ($111,311.82)8300 Rental of Real Property $25,000.00 $23,106.00 $1,925.50 $1,925.50 $1,925.50 $1,925.50 0.0% ($23,074.50)8700 Refunds and Reimbursements $377,434.30 $286,268.30 $1,348.32 $22,138.01 $1,348.32 $22,138.01 0.4% ($376,085.98)8900 Miscellaneous $25,000.00 $12,942.53 $0.00 $0.00 $0.00 $0.00 0.0% ($25,000.00)9800 Advances In $49,565.70 $25,084.06 $0.00 $0.00 $0.00 $0.00 0.0% ($49,565.70)9900 Transfers In $0.00 $30,406.56 $0.00 $0.00 $0.00 $0.00 0.0% $0.00

Carryover $1,000,000.00 $1,851,996.98 $0.00 $0.00 $1,000,000.00 $500,000.00 100.0% $0.00

TOTAL -- General Fund $67,158,665.00 $69,016,116.55 $4,893,023.87 $5,365,611.89 $5,893,023.87 $5,865,611.89 8.8% ($61,265,641.13)

TOTAL -- Capital Fund - 402 $200,000.00 $430,421.09 $13,068.88 $13,358.20 $13,068.88 $13,358.20 0.0% ($186,931.12)TOTAL -- Note Retirement Fund - 301 $4,584,456.00 $4,665,506.00 $0.00 $0.00 $0.00 $0.00 0.0% ($4,584,456.00)TOTAL -- Trust Fund (Regular) - 701 $20,000.00 $133,698.48 $31,179.68 $23,939.00 $31,179.68 $23,939.00 155.9% $11,179.68TOTAL -- Trust Fund (Special) - 702 $10,000.00 $162,018.94 $1,105.78 $2,144.90 $1,105.78 $2,144.90 11.1% ($8,894.22)TOTAL -- Endowment Fund - 801 $1,000.00 $1,854.96 $29.26 $168.41 $29.26 $168.41 2.9% ($970.74)TOTAL -- Agency Fund (FSA) - 901 $80,000.00 $103,019.05 $8,738.18 $8,736.66 $8,738.18 $8,736.66 10.9% ($71,261.82)TOTAL -- Project Build - 223 $0.00 $10,000.00 $0.00 $0.00 $0.00 $0.00 0.0% $0.00TOTAL -- Entrepreneruships Adult & Youth - 232 $1,625.00 $1,625.00 $0.00 $0.00 $0.00 $0.00 0.0% ($1,625.00)TOTAL -- Cleve Found Encore Initiative - 236 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0% $0.00TOTAL -- My Com Neighborhood - 242 $100,000.00 $200,299.84 $0.00 $0.00 $0.00 $0.00 0.0% ($100,000.00)TOTAL -- Memory Lab Grant - 243 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0% $0.00TOTAL -- WVH Garden Grant - 244 $0.00 $2,000.00 $0.00 $0.00 $0.00 $0.00 0.0% $0.00TOTAL -- Adult Education Services - 247 $849,399.85 $1,463,527.21 $0.00 $0.00 $0.00 $0.00 0.0% ($849,399.85)TOTAL -- Project Learn - 248 $512,303.79 $315,264.82 $7,925.65 $8,673.04 $7,925.65 $8,673.04 1.5% ($504,378.14)TOTAL -- Baby Club - 249 $43,817.03 $27,281.03 $0.00 $0.00 $0.00 $0.00 0.0% ($43,817.03)TOTAL -- IPAD Lab - 253 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0% $0.00TOTAL -- Food & Culinary Literacy Program $0.00 $28,000.00 $0.00 $10,000.00 $0.00 $10,000.00 0.0% $0.00TOTAL -- Hotspot Lending Program $42,500.00 $56,561.96 $0.00 $0.00 $0.00 $0.00 0.0% ($42,500.00)TOTAL -- TCF Fellow - 259 $25,000.00 $25,000.00 $25,000.00 $0.00 $25,000.00 $0.00 0.0% $0.00TOTAL -- Poetry Out Loud - 261 $0.00 $5,000.00 $0.00 $0.00 $0.00 $0.00 0.0% $0.00TOTAL -- DEA Exhibit - 262 $0.00 $34,152.98 $0.00 $0.00 $0.00 $0.00 0.0% $0.00TOTAL -- Homework Centers - 270 $245,415.00 $268,074.27 $0.00 $10,500.00 $0.00 $10,500.00 0.0% ($245,415.00)TOTAL -- Summer Camps - 280 $125,000.00 $126,909.39 $0.00 $5,000.00 $0.00 $5,000.00 0.0% ($125,000.00)TOTAL -- Kindergarten & Baby Kits - 290 $0.00 $20,000.00 $0.00 $0.00 $0.00 $0.00 0.0% $0.00TOTAL -- Special School Program. - 293 $228,863.46 $232,404.13 $7,855.25 $29,079.77 $7,855.25 $29,079.77 3.4% ($221,008.21)

GRAND TOTAL -- All Funds $74,228,045.13 $77,328,735.70 $4,987,926.55 $5,477,211.87 $5,987,926.55 $5,977,211.87 8.1% ($68,240,118.58)

26

CUYAHOGA COUNTY PUBLIC LIBRARYBUDGET EXPENDITURE STATUSFiscal 2020 -January 8.3% of Year

Acct. General Fund 2020 2019 C/O 2019 Final 2020 MTD 2019 MTD 2020 YTD 2019 YTD 2020 Enc + 2020 2020 % 2020No. Line Item Description Appropriation Encumbrance Expended Expended Expended Expended Expended PY Enc Exp+Enc Exp+Enc Balance

1000s SALARIES & BENEFITS 59.2%1110 Salaries $28,280,000.00 $0.00 $28,081,804.25 $2,263,527.91 $2,143,869.68 $2,263,527.91 $2,143,869.68 $0.00 $2,263,527.91 8.0% $26,016,472.091400 Retirement Benefits-Employer $3,959,200.00 $0.00 $4,060,525.39 $296,857.75 $302,068.25 $296,857.75 $302,068.25 $0.00 $296,857.75 7.5% $3,662,342.251600 Insurance Benefits-Employer $7,462,297.00 $0.00 $5,930,240.61 $1,006,625.51 $883,442.29 $1,006,625.51 $883,442.29 $0.00 $1,006,625.51 13.5% $6,455,671.491900 Other Employee Benefits $60,613.00 $0.00 $57,636.39 $4,048.25 $81.00 $4,048.25 $81.00 $0.00 $4,048.25 6.7% $56,564.75

SUBTOTAL -- SALARIES & BENEFITS $39,762,110.00 $0.00 $38,130,206.64 $3,571,059.42 $3,329,461.22 $3,571,059.42 $3,329,461.22 $0.00 $3,571,059.42 9.0% $36,191,050.58

2000s SUPPLIES 2.1%2100 General Administrative Supplies $716,955.00 $14,596.47 $556,267.39 $31,656.48 $39,509.09 $31,656.48 $39,509.09 $424,018.52 $455,675.00 62.3% $275,876.472200 Property Maintenance & Repair Supplies $365,165.00 $750.00 $311,642.78 $20,771.24 $17,575.93 $20,771.24 $17,575.93 $345,061.76 $365,833.00 100.0% $82.002300 Motor Equipment Fuel & Supplies $107,495.00 $0.00 $73,727.23 $5,173.63 $4,646.51 $5,173.63 $4,646.51 $87,999.56 $93,173.19 86.7% $14,321.812500 Supplies for Resale $210,385.00 $0.00 $180,330.08 $0.00 $2,500.00 $0.00 $2,500.00 $145,000.00 $145,000.00 68.9% $65,385.00

SUBTOTAL -- SUPPLIES $1,400,000.00 $15,346.47 $1,121,967.48 $57,601.35 $64,231.53 $57,601.35 $64,231.53 $1,002,079.84 $1,059,681.19 74.9% $355,665.28

3000s PURCHASED & CONTRACTED SERVICES 15.6%3100 Travel & Meeting Expenses $167,810.00 $0.00 $162,063.76 $7,572.56 $6,155.53 $7,572.56 $6,155.53 $0.00 $7,572.56 4.5% $160,237.443200 Communications-Printing & Publications $1,111,960.00 $0.00 $832,453.76 $37,735.64 $65,654.75 $37,735.64 $65,654.75 $299,000.10 $336,735.74 30.3% $775,224.263300 Property Maintenance & Repair Service $2,960,052.00 $103,330.94 $2,785,762.81 $181,281.24 $190,311.94 $181,281.24 $190,311.94 $2,477,789.60 $2,659,070.84 86.8% $404,312.103400 Insurance $305,000.00 $0.00 $268,874.15 $0.00 $0.00 $0.00 $0.00 $304,761.15 $304,761.15 99.9% $238.853500 Rents and Leases $781,855.00 $37,905.00 $814,174.29 $64,038.51 $57,015.19 $64,038.51 $57,015.19 $755,400.97 $819,439.48 100.0% $320.523600 Utilities $1,676,380.00 $0.00 $1,505,812.90 $120,286.01 $141,825.48 $120,286.01 $141,825.48 $0.00 $120,286.01 7.2% $1,556,093.993700 Professional Services $1,809,273.00 $85,630.24 $1,852,696.76 $58,843.17 $58,413.92 $58,843.17 $58,413.92 $816,369.62 $875,212.79 46.2% $1,019,690.453900 Other Contracted Services $1,687,670.00 $13,483.00 $1,515,119.56 $587,121.64 $561,079.76 $587,121.64 $561,079.76 $1,111,982.57 $1,699,104.21 99.9% $2,048.79

SUBTOTAL -- CONTRACTED SERVICES $10,500,000.00 $240,349.18 $9,736,957.99 $1,056,878.77 $1,080,456.57 $1,056,878.77 $1,080,456.57 $5,765,304.01 $6,822,182.78 63.5% $3,918,166.40

4000s LIBRARY MATERIALS & INFORMATION 12.5%4100 Books & Pamphlets $5,055,500.00 $311,524.35 $5,367,536.86 $600,302.97 $517,730.81 $600,302.97 $517,730.81 $610,226.85 $1,210,529.82 22.6% $4,156,494.534200 Periodicals $182,000.00 $10.00 $193,819.08 $267.63 $10,253.58 $267.63 $10,253.58 $10.00 $277.63 0.2% $181,732.374300 Audiovisual Material $1,937,000.00 $285,818.87 $2,108,251.20 $356,699.09 $352,081.51 $356,699.09 $352,081.51 $301,552.41 $658,251.50 29.6% $1,564,567.374500 Computer Services & Information $1,214,000.00 $0.00 $1,138,399.05 $61,049.92 $131,815.66 $61,049.92 $131,815.66 $0.00 $61,049.92 5.0% $1,152,950.084700 Library Material Repair & Restoration $2,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0% $2,000.004900 Library Materials-Other $13,000.00 $1,311.15 $13,545.44 $771.15 $414.14 $771.15 $414.14 $809.62 $1,580.77 11.0% $12,730.38

SUBTOTAL -- LIBRARY MATERIALS $8,403,500.00 $598,664.37 $8,821,551.63 $1,019,090.76 $1,012,295.70 $1,019,090.76 $1,012,295.70 $912,598.88 $1,931,689.64 21.5% $7,070,474.73

5000s CAPITAL OUTLAY 2.8%5100 Purchase of Land $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0% $0.005400 Building Improvements $0.00 $1,469,935.08 $622,011.89 $182,831.00 $163,838.91 $182,831.00 $163,838.91 $1,287,104.08 $1,469,935.08 100.0% $0.005500 Furniture & Equipment $1,860,000.00 $292,236.59 $389,351.83 $88,130.49 $50,631.47 $88,130.49 $50,631.47 $219,661.40 $307,791.89 14.3% $1,844,444.705700 Motor Vehicles $0.00 $0.00 $83,906.50 $0.00 $24,043.50 $0.00 $24,043.50 $0.00 $0.00 0.0% $0.00

SUBTOTAL -- CAPITAL OUTLAY $1,860,000.00 $1,762,171.67 $1,095,270.22 $270,961.49 $238,513.88 $270,961.49 $238,513.88 $1,506,765.48 $1,777,726.97 49.1% $1,844,444.70

7000s OTHER OBJECTS 0.1%7100 Dues and Memberships $43,015.00 $0.00 $46,748.74 $15,359.00 $33,395.00 $15,359.00 $33,395.00 $0.00 $15,359.00 35.7% $27,656.007200 Taxes and Assessments $31,990.00 $0.00 $36,847.10 $6,666.08 $7,920.43 $6,666.08 $7,920.43 $0.00 $6,666.08 20.8% $25,323.927500 Refunds and Reimbursements $9,895.00 $0.00 $4,564.57 $37.00 $34.99 $37.00 $34.99 $0.00 $37.00 0.4% $9,858.007900 Other Miscellaneous Expenses $100.00 $0.00 $2,535.71 $0.00 $1,043.52 $0.00 $1,043.52 $0.00 $0.00 0.0% $100.00

SUBTOTAL -- OTHER OBJECTS $85,000.00 $0.00 $90,696.12 $22,062.08 $42,393.94 $22,062.08 $42,393.94 $0.00 $22,062.08 26.0% $62,937.92

8000s CONTINGENCY 0.2%8999 Contingency $147,555.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0% $147,555.00

SUBTOTAL -- CONTINGENCY $147,555.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0% $147,555.00

9000s TRANSFERS OUT 7.4%9899 Advances to Other Funds $0.00 $0.00 $49,565.70 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0% $0.009999 Transfers to Other Funds $5,000,000.00 $0.00 $5,184,830.15 $0.00 $5,080.83 $0.00 $5,080.83 $0.00 $0.00 0.0% $5,000,000.00

SUBTOTAL -- TRANSFERS OUT $5,000,000.00 $0.00 $5,234,395.85 $0.00 $5,080.83 $0.00 $5,080.83 $0.00 $0.00 0.0% $5,000,000.00

GRAND TOTAL -- General Fund $67,158,165.00 $2,616,531.69 $64,231,045.93 $5,997,653.87 $5,772,433.67 $5,997,653.87 $5,772,433.67 $9,186,748.21 $15,184,402.08 21.8% $54,590,294.61

27

CUYAHOGA COUNTY PUBLIC LIBRARYBUDGET EXPENDITURE STATUSFiscal 2020 -January 8.3% of Year

FUND Line Item Description2020

Appropriation2019 C/O

Encumbrance2019 Final Expended

2020 MTD Expended

2019 MTD Expended

2020 YTD Expended

2019 YTD Expended

2020 ENC + PY Enc

2020 Exp+Enc

2020 % Exp+Enc 2020 Balance

223 TOTAL -- Project Build $8,418.91 $0.00 $10,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0% $8,418.91232 TOTAL -- Entrepreneurships Adult & Youth $44,236.09 $0.00 $29,167.17 $5,000.00 $1,000.00 $5,000.00 $1,000.00 $25,875.00 $30,875.00 69.8% $13,361.09236 TOTAL -- Cleveland Foundation Encore Initiative $0.00 $0.00 $17,199.21 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0% $0.00242 TOTAL -- MyCom Neighborhood $107,638.74 $0.00 $151,324.94 $15,222.99 $7,219.28 $15,222.99 $7,219.28 $0.00 $15,222.99 14.1% $92,415.75243 TOTAL -- Memory Lab $8,468.18 $0.00 $7,868.18 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0% $8,468.18244 TOTAL -- WVH Garden Grant $1,041.09 $0.00 $2,661.85 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0% $1,041.09247 TOTAL -- Adult Education Services $733,979.13 $0.00 $1,498,844.19 $103,539.24 $72,491.81 $103,539.24 $72,491.81 $28,301.16 $131,840.40 18.0% $602,138.73248 TOTAL -- Project Learn $558,583.35 $0.00 $435,146.92 $24,200.33 $17,300.82 $24,200.33 $17,300.82 $23,198.00 $47,398.33 8.5% $511,185.02249 TOTAL -- Baby Club $39,527.36 $0.00 $45,090.15 $1,219.50 $8,790.65 $1,219.50 $8,790.65 $13,207.40 $14,426.90 36.5% $25,100.46253 TOTAL -- IPAD Lab $1,638.36 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0% $1,638.36256 TOTAL -- Food & Culinary Literacy Programs $34,883.76 $0.00 $37,259.60 $143.32 $257.87 $143.32 $257.87 $158.75 $302.07 0.9% $34,581.69257 TOTAL -- Hotspot Lending Program $40,588.01 $0.00 $56,561.96 $0.00 $0.00 $0.00 $0.00 $143.98 $143.98 0.4% $40,444.03259 TOTAL -- TCF Fellow $44,405.12 $0.00 $11,811.43 $3,108.26 $0.00 $3,108.26 $0.00 $0.00 $3,108.26 7.0% $41,296.86261 TOTAL -- Poetry Out Loud $3,000.00 $0.00 $4,000.00 $0.00 $0.00 $0.00 $0.00 $1,000.00 $1,000.00 33.3% $2,000.00262 TOTAL -- DEA Exhibit $0.00 $0.00 $34,152.98 $3,707.42 $0.00 $3,707.42 $0.00 $18,500.00 $22,207.42 0.0% ($22,207.42)270 TOTAL -- Homework Centers $239,466.49 $0.00 $285,084.97 $8,336.37 $12,770.44 $8,336.37 $12,770.44 $11,343.50 $19,679.87 8.2% $219,786.62280 TOTAL -- Summer Camps $125,000.00 $0.00 $126,909.39 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0% $125,000.00290 TOTAL -- Kindergarten & Baby Kits $3,129.15 $0.00 $30,370.85 $0.00 $0.00 $0.00 $0.00 $1,936.15 $1,936.15 61.9% $1,193.00293 TOTAL -- Special School Programming $253,641.72 $0.00 $226,409.59 $4,712.52 $7,420.42 $4,712.52 $7,420.42 $2,900.00 $7,612.52 3.0% $246,029.20301 TOTAL -- Note Retirement Fund $4,584,456.00 $0.00 $4,665,506.26 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0% $4,584,456.00402 TOTAL -- Capital Fund $8,000,000.00 $757,159.69 $692,540.88 $637.93 $6,966.25 $637.93 $6,966.25 $757,159.69 $757,797.62 8.7% $7,999,362.07701 TOTAL -- Trust Fund (Regular) $140,000.00 $1,901.90 $73,606.54 $2,792.63 $2,538.27 $2,792.63 $2,538.27 $2,729.80 $5,522.43 3.9% $136,379.47702 TOTAL -- Trust Fund (Special) $50,000.00 $24.00 $94,149.82 $40.44 $39,429.62 $40.44 $39,429.62 $2,431.97 $2,472.41 4.9% $47,551.59801 TOTAL -- Endowment Fund $2,500.00 $0.00 $61,875.16 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0% $2,500.00901 TOTAL -- Agency Fund (FSA) $100,000.00 $0.00 $102,779.33 $12,916.89 $14,786.42 $12,916.89 $14,786.42 $0.00 $12,916.89 12.9% $87,083.11

GRAND TOTAL -- All Funds $15,124,601.46 $759,085.59 $8,700,321.37 $185,577.84 $190,971.85 $185,577.84 $190,971.85 $888,885.40 $1,074,463.24 6.8% $14,809,223.81

28

CUYAHOGA COUNTY PUBLIC LIBRARYCapital Fund BalancesFiscal 2020 --January

Project 2020 Expenditures Encumbered Project STATUSFUND CC Budget Expenditures To Date (1) & Unpaid (2) Balance (3)

Capital Fund - 402Bay 004 $9,243,360.00 $0.00 $727,377.31 $739,795.19 $7,776,187.50Richmond 070 $1,243,130.00 $0.00 $52,093.50 $17,364.50 $1,173,672.00

Total Capital Fund - 402 $10,486,490.00 $0.00 $779,470.81 $757,159.69 $8,949,859.50

29

CUYAHOGA COUNTY PUBLIC LIBRARYAll Funds Cash BalanceFiscal 2020 --January

Beginning Receipts Expenditures CashFund Cash Balance To Date To Date Balance

General Fund $5,833,978.90 $4,893,023.87 $5,997,653.87 $4,729,348.90Debt Service $418.44 $0.00 $0.00 $418.44Capital Fund - 402 $14,863,004.06 $13,068.88 $637.93 $14,875,435.01Trust Fund - Regular $832,150.57 $31,179.68 $2,792.63 $860,537.62Trust Fund - Special $718,935.64 $1,105.78 $40.44 $720,000.98Endowment Fund $19,119.42 $29.26 $0.00 $19,148.68Agency Fund $50,029.92 $8,738.18 $12,916.89 $45,851.21Project Build $0.00 $0.00 $0.00 $0.00Keybank FNDTH College Prep/Entrepreneurship $35,923.09 $0.00 $5,000.00 $30,923.09Cleveland Foundation Encore Initiative $0.00 $0.00 $0.00 $0.00MyCom Neighborhood $70,200.56 $0.00 $15,222.99 $54,977.57Memory Lab Grant $600.00 $0.00 $0.00 $600.00WVH Garden Grant $379.24 $0.00 $0.00 $379.24Adult Education Services (AES) $1,766.69 $0.00 $103,539.24 ($101,772.55)Project Learn $74,979.30 $7,925.65 $24,200.33 $58,704.62Baby Club $19,679.29 $0.00 $1,219.50 $18,459.79IPAD Lab $1,638.36 $0.00 $0.00 $1,638.36Food & Culinary Literacy Programs $33,340.40 $0.00 $143.32 $33,197.08Hotspot Lending Program $0.00 $0.00 $0.00 $0.00TCF Fellow $13,188.57 $25,000.00 $3,108.26 $35,080.31Poetry Out Loud $1,000.00 $0.00 $0.00 $1,000.00DEA Exhibit $0.00 $0.00 $3,707.42 ($3,707.42)Homework Centers $22,873.67 $0.00 $8,336.37 $14,537.30Summer Camps $5,000.00 $0.00 $0.00 $5,000.00Kindergarten and Baby Kits $3,129.15 $0.00 $0.00 $3,129.15Special School Programming $5,994.54 $7,855.25 $4,712.52 $9,137.27

SUBTOTAL $22,607,329.81 $4,987,926.55 $6,183,231.71 $21,412,024.65

30

CUYAHOGA COUNTY PUBLIC LIBRARYInvestments ApprovalFiscal 2020 --January

Institution Purchase Purchase MaturityDescription of Deposit Par Value/Qty. Yield Date Date % of Assets

Money Market FundsSweep Account Key Bank $4,972,850.48 0.55% n/a n/a 23.10%Money Market Fund Northwest Bank $100.00 0.00% n/a n/a 0.00%Money Market Fund US Bank $24,122.68 1.46% n/a n/a 0.11%Money Market Fund Fifth Third $64,987.28 1.35% n/a n/a 0.30%ICS Account TriState Capital $0.00 0.52% n/a n/a 0.00%

Star Ohio AccountsStar Ohio Accounts Star Ohio $5,736,337.68 1.79% n/a n/a 26.65%

US Treasury

US Government Agency Discount Notes

Commercial PaperToyota Motor Credit Citibank $240,000.00 2.01% September 16, 2019 June 12, 2020 1.12%Citigroup Global Markets Citigroup Gbl Mkts $180,000.00 1.93% October 10, 2019 May 11, 2020 0.84%Citigroup Global Markets Citigroup Gbl Mkts $125,000.00 1.93% October 21, 2019 June 24, 2020 0.58%Citigroup Global Markets Pfizer, Inc $305,000.00 1.84% October 29, 2019 March 12, 2020 1.42%Mufg Bank LTD NY Mufg Union Bank $300,000.00 1.91% November 4, 2019 June 26, 2020 1.39%Toyota Motor Credit Citibank $140,000.00 1.87% November 19, 2019 August 14, 2020 0.65%JP Morgan Securities JP Morgan Securities LLC $370,000.00 1.86% November 19, 2019 April 23, 2020 1.72%

Certificate of DepositCertificate of Deposit Discover Bank $247,000.00 2.30% October 19, 2015 September 30, 2020 1.15%Certificate of Deposit Capital One National Bank $247,000.00 2.28% October 19, 2015 October 7, 2020 1.15%Certificate of Deposit Capital One National Bank $247,000.00 2.28% October 19, 2015 October 7, 2020 1.15%Certificate of Deposit Goldman Saks Bank $247,000.00 2.20% October 21, 2015 October 21, 2020 1.15%Certificate of Deposit Amex Centurion $247,000.00 2.27% October 29, 2015 October 28, 2020 1.15%Certificate of Deposit (CDARS) TriState Capital $2,137,655.18 2.45% June 20, 2019 June 18, 2020 9.93%Certificate of Deposit Fifth Third Bank $245,000.00 2.45% March 27, 2019 March 27, 2020 1.14%Certificate of Deposit Mutual Savings Bank $245,000.00 2.45% March 27, 2019 March 27, 2020 1.14%Certificate of Deposit State Bank of India $245,000.00 2.45% March 27, 2019 March 25, 2020 1.14%Certificate of Deposit Wells Fargo Bank National Assoc $250,000.00 2.35% April 24, 2019 May 26, 2020 1.16%Certificate of Deposit Multi-Bank Securities Inc $249,000.00 2.65% May 22, 2019 May 15, 2023 1.16%Certificate of Deposit Multi-Bank Securities Inc $246,000.00 2.55% May 22, 2019 May 16, 2022 1.14%Certificate of Deposit Multi-Bank Securities Inc $246,000.00 2.50% May 30, 2019 May 28, 2021 1.14%Certificate of Deposit Multi-Bank Securities Inc/Ally Bk Midvale $246,000.00 2.50% June 10, 2019 June 6, 2022 1.14%

Agency SecuritiesFederal National Mortgage Davidson DA & Company $1,100,000.00 1.50% September 30, 2016 September 30, 2020 5.11%Federal National Mortgage Davidson DA & Company $550,000.00 1.42% July 27, 2016 July 27, 2020 2.56%Federal National Mortgage Davidson DA & Company $1,040,000.00 1.40% August 30, 2016 August 28, 2020 4.83%Federal National Mortgage Fcstone Financial Inc. $1,030,000.00 1.60% August 30, 2016 August 24, 2021 4.79%

TOTAL PORTFOLIO $21,523,053.30 100.00%

31

CUYAHOGA COUNTY PUBLIC LIBRARYPurchase Approval List

Item Quantity Description Supplier Unit Cost Total Amount

ENCUMBRANCE INCREASES

1 Book Processing services

SUMMARY: Necessary to increase amount from $15,398 to $18,698 for additional

services. As requested by the Technical Services Division. Baker & Taylor $3,300.00

2 Canon imagePRESS multi-function punch accessory

SUMMARY: Necessary to increase amount from $46,680 to $48,847 for

additional equipment in Graphics department. Canon

As requested by the Communications and External Relations Division. Financial Services $2,167.00

RENEWAL PURCHASES

3 WKYC-TV partnership advertising package

SUMMARY: Necessary for local advertising to promote the library.

As requested by the Communications and External Relations Division. WKYC Channel 3 $79,883.00

NEW PURCHASES

4 Replacement of lighting at Fairview Park, North Olmsted, Southeast, & Strongsville

SUMMARY: Necessary for updated exterior lighting at 4 branches.

As requested by the Operations-Facilities Division. TPI Efficiency $149,322.00

5 New delivery step van

SUMMARY: Necessary to replace a delivery step van due to end of life.

As requested by the Operations-Facilities Division. Valley Ford Truck $65,725.00

February 25, 2020

32

CUYAHOGA COUNTY PUBLIC LIBRARYPurchase Approval List

Item Quantity Description Supplier Unit Cost Total Amount

February 25, 2020

6 New plow truck

SUMMARY: Necessary to replace a plow truck due to end of life. Collection Buick

As requested by the Operations-Facilities Division. GMC of Beachwood $36,257.00

7 Install lighting control switches at Berea & Parma Heights

SUMMARY: Necessary for lighting control panels at 2 branches. Integrated

As requested by the Operations-Facilities Division. Control Solutions $14,945.00

33

Cuyahoga County Public LibraryGift Report / January 1‐31, 2020

Gift Amount Donor Recipient Purpose$25,000.00 The Cleveland Foundation CCPL Public Service Fellow ‐ payment 2 of 2

$617.41 Friends of the Bay Village Branch Bay Village Branch Trust Fund January Programming & Supplies$406.61 Friends of the Beachwood Branch Beachwood Branch Trust Fund January Programming & Supplies$277.59 Friends of the Brecksville Branch Brecksville Branch Trust Fund January Programming & Supplies$10.48 Friends of the Brook Park Branch Brook Park Branch Trust Fund January Programming & Supplies

$304.93 Friends of the Brooklyn Branch Brooklyn Branch Trust Fund January Programming & Supplies$1,354.55 Friends of the Chagrin Falls Branch Chagrin Falls Branch Trust Fund January Programming & Supplies

$29.26 Friends of the Gates Mills Branch Gates Mills Branch Trust Fund January Programming & Supplies$686.66 Friends of the Independence Branch Independence Branch Trust Fund January Programming & Supplies$351.49 Friends of the Mayfield Branch Mayfield Branch Trust Fund January Programming & Supplies$38.11 Friends of the Middleburg Heights Branch Middleburg Heights Branch Trust Fund January Programming & Supplies

$805.13 Friends of the North Olmsted Branch North Olmsted Branch Trust Fund January Programming & Supplies$608.98 Friends of the North Royalton Branch North Royalton Branch Trust Fund January Programming & Supplies$355.65 Friends of the Olmsted Falls Branch Olmsted Falls Branch Trust Fund January Programming & Supplies

$12,000.00 Friends of the Parma Libraries Parma Branch Trust Fund 2020 Branch support$12,000.00 Friends of the Parma Libraries Parma‐Snow Branch Trust Fund 2020 Branch support

$987.82 Friends of the South Euclid‐Lyndhurst Branch South Euclid‐Lyndhurst Branch Trust Fund South Euclid‐Lyndhurst Branch Trust Fund$2,294.88 Friends of the Strongsville Branch Strongsville Branch Trust Fund January Programming & Supplies$500.00 Hyster‐Yale Materials Handling, Inc. CCPL Capital Fund ‐ Bay Village Branch

$2,000.00 William J. Leonard CCPL Final Capital Payment$100.00 Men's Club of Mandel JCC Beachwood Branch Trust Fund In appreciation of library services

34

PERMANENT ANNUAL APPROPRIATION RESOLUTION

The Board of Library Trustees of the Cuyahoga County Public Library District, Cuyahoga County, Ohio, met in

Regular session on the 25th day of February 2020, at the office of The Board with the following members present:

___________________ moved the adoption of the following Resolution:

BE IT RESOLVED by the Board of Library Trustees of the Cuyahoga County Public Library District,

Cuyahoga County, Ohio, that to provide for the current expenses and other expenditures of said Board of Library

Trustees, during the fiscal year, ending December 31st, 2020, the following sums be and the same are hereby set

aside and appropriated for the several purposes for which expenditures are to be made for and during said fiscal

year, as follows, viz:

That there be appropriated from the

General Fund $70,585,700.22

Special Revenue Fund Total $2,186,425.64

Project Build $8,850.76

Entreprenuerships Adult & Youth $35,923.09

MyCom Neighborhood $70,200.56

Memory Lab $600.00

WVH Garden $379.24

Adult Education Services $762,557.71

Project Learn $569,308.30

Baby Clubs $36,215.29

iPad Labs $1,638.36

Food & Culinary Literacy Program $33,340.40

Hotspot Lending Program $27,500.00

TCF Fellow $38,188.57

Poetry Out Loud $1,000.00

DEA Exhibit $158,339.12

Homework Centers $140,053.67

Summer Camps $120,000.00

Kindergarten & Baby Kits $3,129.15

Special School Programming $179,201.42

Note Retirement Fund $4,590,057.00

Capital Fund-402 $8,000,000.00

Regular Trust Fund $140,000.00

Special Trust Fund $50,000.00

Endowment Trust Fund $2,500.00

Agency Fund $110,000.00

________________

GRAND TOTAL - ALL APPROPRIATIONS $85,664,682.86

35

CONTINUANCE

__________________seconded the Resolution and the roll called upon its adoption, the vote

resulted as follows:

Aye

Aye

Aye

Aye

Aye

Aye

Aye

The State of Ohio, Cuyahoga County, ss.

I, ___Scott A. Morgan_________________Clerk of the Board of Library Trustees, Cuyahoga

County Public Library District, in said County, and whose custody the Files, Journals and Records of said Board

are required by the Laws of the State of Ohio to be kept, do hereby certify that the foregoing Annual

Appropriation Resolution is taken and copied from the original Resolution now on file with said Board,

that the foregoing Resolution has been compared by me with the said original and that the same is a true

and corrected copy thereof.

Witness my signature, this 25th day of February, 2020.

_______Scott A. Morgan______________________________

Fiscal Officer of the Board of Library Trustees of the

Cuyahoga County Public Library District

Cuyahoga County, Ohio

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CUYAHOGA COUNTY PUBLIC LIBRARYBUDGET PREPARATION Summary ReportFiscal 2020-Permanent General Fund

2020 2019 2018 2017Description Proposed Budget Actuals Actuals Actuals

REVENUECarryover $3,217,447.21 $1,851,996.98 $500,000.00 $500,000.00

Public Library Fund $21,804,664.89 $21,635,811.96 $20,769,026.45 $19,967,032.58

Local Property Taxes $43,480,023.00 $43,402,673.36 $42,725,869.90 $42,263,596.48

Grants $0.00 $0.00 $0.00 $0.00

Patron Fines and Fees $1,335,000.00 $1,337,524.75 $1,356,592.28 $1,290,784.08

Interest on Investments $200,000.00 $221,839.08 $38,929.65 $2,647.49

Services Provided Other Entities $4,000.00 $4,127.82 $2,710.43 $4,297.20

Contributions, Gifts & Donations $45,000.00 $46,528.87 $56,073.46 $58,249.85

Miscellaneous $450,000.00 $460,123.11 $593,916.69 $630,792.54

Advances from Other Funds $49,565.12 $25,084.06 $72,108.25 $0.00

Transfers from Other Funds $0.00 $30,406.56 $1,873.72 $1,324.79

TOTAL $70,585,700.22 $69,016,116.55 $66,117,100.83 $64,718,725.01

EXPENDITURESSalaries $28,400,000.00 $28,081,804.25 $28,038,950.21 $27,978,648.16

Employee Fringe Benefits $11,500,000.00 $10,048,402.39 $9,435,334.32 $9,342,795.98

Supplies $1,150,000.00 $1,121,967.48 $1,167,782.50 $1,358,240.51

Purchased and Contracted Services $10,500,000.00 $9,736,957.99 $10,192,104.56 $8,881,237.18

Library Materials $9,000,000.00 $8,821,551.63 $8,777,382.17 $8,620,341.94

Capital Outlay $4,600,000.00 $1,095,270.22 $1,438,508.18 $1,865,507.38

Miscellaneous/Other $90,000.00 $90,696.12 $82,559.18 $80,460.56

Contingency $160,700.22 $0.00 $0.00 $0.00

Advances to Other Funds $0.00 $49,565.70 $25,084.06 $66,445.74

Transfers to Other Funds $5,185,000.00 $5,184,830.15 $5,002,352.91 $5,944,561.25

TOTAL $70,585,700.22 $64,231,045.93 $64,160,058.09 $64,138,238.70

Carryover

Public Library Fund

Local Property Taxes

Grants

Patron Fines and Fees

Interest on Investments

Services Provided Other Entities

Contributions, Gifts & Donations

Miscellaneous

Salaries

Employee FringeBenefitsSupplies

Purchased andContracted ServicesLibrary Materials

Capital Outlay

Miscellaneous/Other

Contingency

Advances to OtherFundsTransfers to Other Funds

2020 Perm. Budget

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Cuyahoga County Public Library

Resolution Authorizing the Library to enter into an agreement with the City of Bay Village/Cahoon Park Trustees Regarding a Ground Lease

Whereas, the Cuyahoga County Public Library is a political subdivision of the State of Ohio

organized under the Ohio Revised Code and this Board is acting under relevant provisions of the Revised Code including 3375.40; and

Whereas, this Board has agreed to construct a new Bay Village Branch Library in Bay Village, Ohio: and

Whereas, the City of Bay Village/Cahoon Park Trustees have agreed to lease the land for the construction of the new building within Cahoon Park. The Library will be responsible for contracting and paying for the building, making any improvements needed on the piece of property and demolishing the structure that is currently on the property.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF THE CUYAHOGA COUNTY PUBLIC LIBRARY SYSTEM, STATE OF OHIO SECTION 1

That the Board of Trustees agrees to the terms and condition of a Ground Lease to be executed between the Library and the City of Bay Village/Cahoon Park Trustees.

SECTION 2

That the Board of Trustees hereby approves the execution of a Ground Lease and authorizes the President of the Board to sign said lease.

SECTION 3

It is found and determined that all formal actions of the Board of Trustees concerning and relating to this action was adopted in an open meeting of this Board and that all deliberations of this Board in any of its committees that resulted in this formal action were meetings open to the public in compliance with all legal requirements, including relevant provisions of the Ohio Revised Code.

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Approved February 25, 2020 ________________________________ William J. Leonard President ________________________________ Allyn Davies Secretary

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Documents

CUYAHOGA COUNTY PUBLIC LIBRARY BOARD OF TRUSTEES’ MEETING