Bohol PRNDP II Final Draft - 20110704

7/24/2019 Bohol PRNDP II Final Draft - 20110704

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Provincial Road Network Development Plan (PRNDP), 2nd

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Table of Contents

List of Tables .......................................................................................................................................... iiiL ist of Maps ........................................................................................................................................ iv

LGU Authorization................................................................................................................................... v

Executive Summary............................................................................................................................... vii

Acronyms .......................................................................................................................................... xi

I. INTRODUCTION .................... ...................... ..................... ...................... ..................... ..................... ..................... .. 1

Context an !ationale ...................................................................................................................."

#ormulatin$ the %!&'% ..................................................................................................................(

II. ASSESSMENT OF THE PRNDP 2010 .................... ...................... ...................... .................... ...................... ..... 5

!oa Service 'elivery an %hysical )or*s .....................................................................................+

!evenue Generation.......................................................................................................................+

Capacity 'evelopment....................................................................................................................,

-nstitutional !eforms ......................................................................................................................

III. ENDOWMENTS AND DEVELOPMENT CHALLENGES........ ...................... ...................... .................... ... 10

Lan Use an Transport -nfrastructure ........................................................................................"/

Traffic Characteristics ...................................................................................................................""

!oa &et0or* Assessment..........................................................................................................."1

The %rovincial Access -nfrastructure........................................................................................"+

!oa Conition ........................................................................................................................"

!oa -nvestments ...................................................................................................................."

!oa 'evelopment -ssues........................................................................................................"2

IV. STRATEGIES FOR PROVINCIAL ROAD DEVELOPMENT......................... ...................... ..................... .. 22

'evelopment 3ision4 Goals an 5b6ectives..................................................................................11

%rovincial 'evelopment 3ision................................................................................................11

Goals an 5b6ectives of the %!&'%.........................................................................................11

7ohol Spatial Strate$y...................................................................................................................1(

!oa &et0or* %hysical 'evelopment Strate$y............................................................................1

%riority !oa Selection Strate$y ..............................................................................................(/

!oa an Asset Mana$ement Strate$y ...................................................................................("

Service 'elivery an %rocurement Strate$y............................................................................((


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V. STRATEGIES FOR DEVELOPING CAPACITY TO MANAGE ROADS ...................... ...................... ..... 5

!evenue an Expeniture Mana$ement Strate$y........................................................................(,

!evenue Generation................................................................................................................(,

Expeniture an 7u$et Mana$ement....................................................................................(2-nternal Auit an -nternal Control .........................................................................................(8

9uman !esource Mana$ement an 'evelopment Strate$y........................................................:/

-nformation Mana$ement Strate$y..............................................................................................:"

Environmental Mana$ement Strate$y .........................................................................................:1

Gener E;uality an Social -nclusion Strate$y .............................................................................:(

Community En$a$ement Strate$y................................................................................................:+

Monitorin$ an Evaluation Strate$y.............................................................................................:,

VI. FROM PLAN TO REALITY..................... ..................... ..................... ..................... ...................... ..................... .. !"

-nvestment %ro$ram Summary.....................................................................................................:2

Physical Works .........................................................................................................................:2

Capacity Development.............................................................................................................+"

Evaluatin$ an !eportin$ on %erformance...................................................................................+"

ANNE#URES......................................................................................................... Error! Bookmark not defined.

Annexure " %rovincial Socio Guielines for %ro6ect %lannin$4 -mplementation4

Monitorin$ an Evaluation =specific to -nfrastructure %ro6ects> ..........................................1!1

Annexure Monitorin$ an Evaluation System ................................................................................................1%5

Annexure 2 Core !oas -nvestment %lan ............................................................................................................22!

Annexure 8 Capacity 'evelopment %lan .............................................................................................................2!$

Annexure "/%!&'% !oa Accomplishments in 1/"/ .......................................................................................2&

Annexure ""List of !oas for !e


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List of Tables

Table ". The 7ohol %rovincial !oa 'evelopment %lannin$ %rocess :

Table 1. Lan Use "/

Table (. Traffic Characteristics "1

Table :. !oa Classification by %avement Type ":

Table +. Area Covera$e of %ro6ect Mana$ement Units "+

Table ,. %assen$er Traffic for Air an Sea Transport ",

Table . %rovincial !oas accorin$ to Conition "

Table 2. %rovincial !oa -nvestments4 1//,


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List of Maps

Map ". Lan Use an 3e$etation......................................................................................................"/

Map 1. %rovincial !oa &et0or* ........................................................................................................"

Map (. %rovincial !oa Mana$ement Areas ......................................................................................"

Map :. Transport an Access ............................................................................................................."

Map +. Spatial 'evelopment Strate$y ................................................................................................"

Map ,. %opulation 'istribution .........................................................................................................."

Map . %opulation 'ensity ................................................................................................................."


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LGU AUTHORIATIO


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E"ECUTI#E $UMMAR%

The 7ohol %rovincial !oa &et0or* 'evelopment %lan =%!&'%> is an inte$rate five


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ientifyin$4 mana$in$ an maintainin$ roas consiere essential to the provinces

evelopment.

After one year4 the %rovincial Government reporte $ains in roa service elivery4 capacity

evelopment4 an institutional improvement4 incluin$ the rehabilitation of 1"."" *m of

roas 0ith %!M#


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The roa evelopment strate$y also consiers population concentration an accessibility of

househols to social services li*e schools4 hospitals4 health centres an institutions4 an

economic centres such as mar*ets an commercial areas. !oas to an from these activity

centres are expecte to have hi$h traffic volumes an 0oul thus entail more maintenance

activities an corresponin$ costs.

This years roa prioritisation criteria are the same as the previous years %!&'%


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nvestment !or 2011"201#

To sustainably finance roa evelopment4 the %rovincial Government is pro$rammin$ roa

investments by estimatin$ costs for the rehabilitation an maintenance of core roas as 0ell

as capacity builin$ activities for the next five years4 an forecastin$ internal an externalfun sources. -t is li*e0ise strate$isin$ increases in local revenues for its Special !oa #un.

5utsie funs are expecte from the SL!#4 %!M#


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A&ron'ms

AA'T Annual Avera$e 'aily Traffic

A'T Avera$e 'aily Traffic

A5s Aministrative 5fficers

AusA-' Australian A$ency for -nternational 'evelopment

7AC 7is an A0ars Committee

7CC- 7ohol Chamber of Commerce4 -nc.

7C!-% 7ohol Circumferential !oa -mprovement %ro6ects

7EC 7ohol Environment Coe

7EM5 7ohol Environment Mana$ement 5ffice

7-CTU 7ohol -nformation an Communication Technolo$y Unit

'A 'epartment of A$riculture

'E&! 'epartment of Environment an &atural !esources'-LG 'epartment of the -nterior an Local Government

'5TC 'epartment of Transportation an Communications

'%)9 'epartment of %ublic )or*s an 9i$h0ays

E


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M3UC Motor 3ehicle Users Char$e

&C!#) &ational Commission on the !ole of #ilipino )omen

&E'A &ational Economic 'evelopment Authority

&G-CS &ational Guielines on -nternal Control Systems

&G5s &on


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I. ITRO(UCTIO

Conte&t and Rationale

The 7ohol %rovincial !oa &et0or* 'evelopment %lan =%!&'%> is an inte$rate five


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the re;uirements of sustainin$ a roa net0or* evelopment pro$ram4 incluin$

maintenance an rehabilitation. This examines plannin$4 bu$etin$4 s*ills4 systems4

lin*a$es an services re;uire to perform the necessary functions.

The current conition an performance of the roa net0or* an roa evelopment

activities occurrin$ at the national an local levels4 incluin$ those bein$ evelope0ith the assistance of other onors =also inclue as part of the %!S%M!>.

The available funs for ne0 roa 0or*s4 roa rehabilitation an roa maintenance4

incluin$ bri$e construction an supportin$ infrastructure.

This secon eitionDevelope by the same provincial $overnment4 civil society4 national

a$ency an private sector sta*eholers as in the first eitionDcovers roa evelopment

priorities for 1/"" an the &ational Commission on the

!ole of #ilipino )omen =&C!#)4 no0 the %hilippine Commission on )omen>s 9armonize

Guielines on Gener an 'evelopment =GA'> for %ro6ect 'evelopment4 -mplementation4

Monitorin$ an Evaluation =1//>4 particularly for the infrastructure sector.

The section on the provinces roa investment pro$ram to$ether 0ith the monitorin$ an

evaluation =MBE> plan remains. MBE etails an forms are inclue in Annexure .

-n sum4 the %!&'% contains the follo0in$

-entifie provincial roa 0or* priorities consistent 0ith an in support of the

%'%#%@

A process for the selection an prioritisation of provincial roa investment that is

systematic4 repeatable4 transparent an inclusive. -t escribes the selection criteria

an consiers issues such as accessibility to services4 contribution to economic

activity4 environmental protection4 builin$ social capital4 peace an conflict issues

an $ener e;uity@

An upate roas inventory that etails roa conition4 incluin$ sections an

specifications for rehabilitation4 up$rain$ an maintenance@

-entifie capital 0or*s re;uire to unerpin the provincial roa net0or*4 incluin$

but not limite to4 bri$es4 slope protection4 raina$e4 roa safety4 isability access4

etc.


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A revenue an expeniture plan over the five an the %rovincial 'evelopment Council =%'C>.

'orm%lating the PRNDP

The %!&'% upatin$ process involve a series of activities from ata $atherin$ an

preparation up to the approval by the S% an the %'C4 all of 0hich too* about "/ months. -t

involve a host of sta*eholers incluin$ the %rovincial Government of 7ohol =%G7h>

compose of technical an aministrative personnel from the %rovincial %lannin$ an

'evelopment 5ffice =%%'5>4 %rovincial En$ineers 5ffice =%E5>4 %rovincial Treasurers 5ffice

=%T5>4 %rovincial Assessors 5ffice =%Ass5>4 %rovincial Accountants 5ffice =%Acc5>4

%rovincial -nternal Auit 5ffice =%-A5>4 %rovincial 7u$et 5ffice =%75>4 7is an A0ars

Committee =7AC>4 7ohol -CT Unit =7-CTU>4 7ohol Environment Mana$ement 5ffice =7EM5>4

9uman !esource Mana$ement an 'evelopment 5ffice =9!M'5>4 5ffice of the %rovincial

Social )elfare an 'evelopment =5%S)'>4 %rovincial A$riculture 5ffice =%A5>4 5ffice of the

%rovincial 3eterinarian =5%3>4 the %rovincial Monitorin$ an Evaluation Committee =%MEC>4

an the %!M# provincial office.

'urin$ the sta*eholers consultations4 representatives from national $overnment a$encies4

local $overnment units4 civil society4 an the private sector participate in eterminin$ the

criteria for roa selection an prioritisation4 as 0ell as in the actual selection. The heas of

all %rovincial Government offices =Mana$ement Executive 7oar ME7F>4 representatives of

private roa evelopment contractors an the local business community4 as 0ell as non4 1: are concrete =12 per

cent>4 1: are bailey =12 per cent> an 1/ are mae of timber =1( per cent>. A total of ::

bri$es =+" per cent> are still timber an bailey bri$es ue to insufficient funs for

up$rain$ these since available funs are stron$ly concentrate on roa investment. Thesebri$es are also ivie into four $roups in the pro6ect mana$ement areas (see +ale !.

Management

4nitM%nicipalities

11 m%nicipalities and 1 city %an$lao4 'auis4 Cortes4 Maribo6oc4 Ante;uera4 Loon4

Calape4 Tubi$on4 San -siro4 Cati$bian4 7alilihan4 an Ta$bilaran City

1) m%nicipalities< 7aclayon4 Corella4 Si*atuna4 Albur;uer;ue4 Loboc4 Sevilla4 Loay4

Lila4 7ilar4 'imiao4 7atuan4 Carmen4 3alencia4 an Garcia


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terminals are sprea out in the business istricts of the city 0hile each of the :

municipalities also maintains bus terminals locate in the main commercial areas near

municipal public mar*ets.

The flo0 of passen$ers to an from the province is influence $reatly by tourism


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Road %ondition

The %E5 rate the roas overall conition base on the $eneral conition an extent an

severity of istress. -t classifie roas into the follo0in$

2ood 33 those neein$ no improvement 4air 3< those neein$ 6ust routine maintenance or spot $rain$

Poor 3< those re;uirin$ si$nificant $rain$ to improve raina$e4 repair ruts an

potholes4 an improve roa conition4 an

5ad 3< those neein$ reconstruction to provie improve access4 repair severe

istress4 an improve roa to $oo conition.

The ratin$ table use is foun in Annexure 1.

5f the ",: roas mana$e by the %rovincial Government4 8 or more than half are

consiere fair4 0hile (8 =1: per cent> are consiere $oo4 an 12 =" per cent> are rate

poor. &o roas 0ere consiere ba or neein$ ma6or repair 0or*.

Mgt 4nit Poor 'air ood -otal

- "" ": ", :"

-- + 1" 2 (:

--- : 1( "1 (8

-3 2 (8 ( +/

-otal 2, =+ (= 1*)

? "? +8? 1:? "//?

-a.le +/ Provincial Roads according to Condition

Road #nve"tment"

The 7ohol Circumferential !oa -mprovement %ro6ects =7C!-%> - an -- have mae possible

the up$rain$ of primary roas 0ith financial assistance from the apan 7an* for

-nternational Cooperation =7-C>. The '%)9 an %E5 are implementin$ repair an

maintenance of all of 7ohols hi$h0ays that promote the eco4 at least %":.(2 million 0as spent for roa maintenancean rehabilitation4 8 per cent or %+:,." million of 0hich 0as source internally4 i.e.4 from


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the General #un an 1/? 'evelopment #un. Almost %"+/ million or 1" per cent came

from external sources such as the national $overnment throu$h the '%)9s Special Local

!oa #un =SL!#> an 'epartment of the -nterior an Local Governments %resients 7ri$e

%ro$ram =%7%>4 the %hilippine %orts Authority =%%A>4 an the 'epartment of A$riculture

='A>4 as 0ell as official evelopment assistance throu$h %!M# =%2/.( million in 1/"/>.

At least "4"28.:1 *ilometers have been up$rae =concretin$ or asphaltin$>4 maintaine or

evelope. The ifferent mana$ement units conucte routine an perioic repair an

maintenance of provincial roas espite ama$es cause by continuous heavy rains an

outate e;uipment. Table 2 sho0s the annual brea*o0n in the provinces roa

investments.

Uner !.A. 2+: enacte in 1///4 the SL!#4 0hich receives + per cent of the Motor 3ehicle

Users Char$e =M3UC> collection of the Lan Transportation 5ffice =LT5>4 shall be

apportione to provincial an city $overnments in accorance 0ith the vehicle population

an size of the roa net0or* uner their respective 6urisictions4 an shall be useexclusively for maintenance of local roas4 traffic mana$ement an roa safety evices.

7ohol also ha its share of the SL!# 0hich from 1//, to 1/"/ amounte to %(8.(( million.

'%nd So%rce 200* 200+ 200, 200= 2010 -otal 9

nternal 21.,+ "/+., "(/.2 ""8.(( "1,.(+ #*)/+1 8?

$&ternal 1".:1 ",."+ ,.2 "2.1 2."1 1)=/*+ 1"?

-otals 10)/0+ 121/+# 1(+/#* 1(+/#( 21(/)+ +1)/(, "//?

9 "+? "? "8? "8? (/? "//?

-a.le ,/ Provincial Road nvestments; 200*"2010

Road Development #""$e"

-n the Sta*eholers Consultation )or*shop hel in #ebruary 1/"/4 issues an concerns that

hiner the effective functionin$ of the %E5 in roa service elivery 0ere ientifie. These

remain current an inclue the follo0in$

1& !cce""i'ilit and Road Maintenance

'ore people mean more and etter roads The rive for eco


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lan4 ientifie as the portion of lan an 0ater set asie by reason of their

uni;ue physical an biolo$ical si$nificance an mana$e to enhance biolo$ical

iversity. They are to be protecte a$ainst estructive human exploitation. 7ohol

has a total of +4,, hectares of protecte lan. All evelopment 0ithin these

areas shall follo0 the provisions an re$ulations uner the &ational -nte$rate%rotecte Areas System =&-%AS> La0 or !epublic Act +2,. !oa access problems

may arise in the promotion an protection of 7ohols 0ater sources4 0illife

resources4 ecolo$ically an scientifically si$nificant natural areas4 outstanin$

scenic vie0s an sites4 historic areas4 sites4 structures an ob6ects an cultural

areas4 an par*s an recreation. The same constraints may ensue in the pursuit

of preservin$ an improvin$ potential recreational an other open spaces in both

rural an urban environments 0ith the establishment of the continuity of scenic

vie0s4 buffer areas4 0illife an natural habitat an associate natural

environments.

#nvironmental 6uality The province has retaine an overall hi$h


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%oor maintenance of some roas ue to poor conition of some roas leain$ to

the tar$et sites

-nae;uate roa e;uipment an outmoe service vehicles

Lac* of e;uipmentJtools for maintenance activities such as $rass cutters4 plate

compactors Lac* of personal protective tools

Lac* of roa safety fixturesJ evices

-nstallation of 0ater pipes by local $overnment units an other community H San #rancisco !oa

b. %oblacion =Talibon> H San -siro !oa

c. ct. =a$na H Sierra 7ullones> H Malbo$ H Calabacita !oa

. !oa to %res. Carlos %. Garcia Memorial %ar*4 Ta$bilaran City.

Althou$h the other ",/ roas have been consiere province


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an roa users to etermine location for roa an bri$e 0or*s4 travel

itineraries4 an even site of vehicular accients.

"e3classification of roads About (( roas spannin$ an a$$re$ate of "+.2:(

*ilometres are propose to be o0nloae to municipal $overnments to reuce

the total len$th of roas the %rovincial Government has to maintain4 freein$ uplimite resources to sections that are in ire nee of maintenance or

rehabilitation. These o0nloaable roas are best ele$ate to the MLGUs as

these are very short an are alreay 0ell evelope4 thus easy to maintain an

0ill not eat up much of their resources. The list of roas for re


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I#. $TRATEGIE$ )OR *RO#ICIAL ROA( (E#ELO*MET

Development 5ision; oals and :.>ectives

Provincial Development i"ion

The %rovincial Government of 7ohol envisions a province that is :a prime eco3cultural

tourism destination and a strong, alanced agro3industrial province, with a well3educated,

2od3loving and law3aiding citi8enry, proud of their cultural heritage, en;oying a state of

well3eing and committed to sound environmental management4 occurs in an orerly an economical

manner@

"".Conservation of soil resources reflectin$ their suitability for forestry4 a$riculture an

urban evelopment =control of erosion an seimentation in all vertical an

horizontal infrastructure incluin$ roa0ay>@

"1.Creation of environment for commercial evelopment4 0hich shall preserve an

enhance the vitality of the municipal central business istricts4 assure safer4 more

convenient an attractive commercial centers =hi$h0ay service an tourist

commercial uses caterin$ to the nees of the travellin$ public>@ an4

"(.Concentration of inustries of similar types4 service nees 0ithin the esi$nate

areas of each of the existin$ urban center4 ae;uate lan for ne0 inustrial

evelopment4 relocation of existin$ inustries from unesirable locations4 attract

ne0 inustries =inustrial areas shall be serve by utilities an roa net0or*s>.

The secon roun of %rovincial !oa Sector %lannin$ an Mana$ement !evie0 =%!S%M!>

also ientifie the follo0in$ strate$ies for further action

". Capacity uilding of staff on various technical *no0le$e an s*ills ran$in$ from

multi preparation4 human

resource mana$ement plannin$ to customer relations4 tax collection strate$yexecution4 MBE4 amon$ others4

1. Provision of e=uipment and facilities such as vehicles4 -CT har0are an soft0are4

more efficient net0or*in$ an systems bac*up4 an bi$$er office space an recors

stora$e area@

(. Staff augmentationspecifically for the %E5 an %-A5@

:. "efinement, installation and implementation of measures or mechanismssuch as the

propose per


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an $oos as a 0hole has not been appropriately aresse previously. #ocusin$ on these

rather than on vehicle transport 0ill re;uire less capital as funs are also neee for

essential social services. -nvestments on roa infrastructure shall be lon$


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-n the roa selection process4 the province ensures an upate roa conition survey an

net0or* inventory as a primary basis for roa prioritization. This is le by the %E5 in close

coorination 0ith the %%'5.

Seconly4 a sta*eholers 0or*shop is convene to ensure a participatory process in roa

prioritization4 an 0ar off the ris*s of politicization of the ran*in$ process an to ensure

covera$e of ifferent perspectives. -n the sta*eholers 0or*shop4 the criteria as 0ell as the

corresponin$ 0ei$hts an points are efine by the participants.

7ase on evelopment trens an irections4 forecasts on evelopment scenarios in

population an lan use4 roa traffic volume4 roa conition4 an alternative access points

0ere also consiere.

This years criteria essentially inclue the same elements from the previous years 0ere chosen by the

sta*eholers to compose the core roa net0or* for 1/""


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Cost"e!!ective road management systems. The %rovincial Government of 7ohol

fins the most strate$ic means of roa mana$ementH more particularly in

maintenance. A comparative stuy of the moes of service elivery points to

maintenance by contract to have lesser cost 0ithout sacrificin$ 0or* ;uality. -n

both cases of maintenance by contract or by aministration4 transparency anaccountability nee to be ensure.

ncreasing %ser engagement in the management and maintenance o! roads. The

effective maintenance of roas is not the business of $overnment alone. !oa

users have to be en$a$e throu$h public information campai$ns that focus on

a0areness4 appreciation4 an saliency of user participation in the mana$ement of

roas an roa net0or*s.

Convergence o! national and local government o!!ices in addressing road

network development concerns. %!M# promotes the conver$ence of

sta*eholers concerne 0ith ensurin$ sustainable roa mana$ement an

maintenance to iscuss an ta*e strate$ic actions on various concerns on roa

mana$ement. Cost.

The follo0in$ options are bein$ implemente by %E5 in roa maintenance service elivery

". 'aintenance y Administration (M7A! The %E5 utilizes its o0n e;uipment fleet

in proucin$ suitable materials that are elivere at site for spreain$ ancompaction or throu$h force account until all roa pro6ect maintenance activities


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are fully complete. This is the usual practice but nees to be improve 0ith an

accompanyin$ roa pro$ramJscope of 0or* 0ith bill of ;uantities per roa

section to be maintaine by the pro6ect mana$ement units.

1. 'aintenance y Contract (hyrid! Some materials intene for use in roa

maintenance are bie out to le$itimate private contractors 0hile theremainin$ materials are supplie by the %E5 until all roa maintenance activities

for a particular pro6ect are fully complete.

(. 'aintenance y Contract ('5C! All roa pro6ect maintenance activities

=incluin$ the preparation of plans to procurement of materials an labor> in a

particular pro$ram of 0or* 0ill be bie out to le$itimate private contractors

until all roa maintenance activities specifie in the contract are fully

implemente. The %E5 shall rener the supervision an monitorin$ of the

pro6ect.

This is consiere hi$hly efficient as contractors are re;uire to prepare thepro$ram of 0or* for the roa maintenance activities that the roa maintenance

en$ineers supervise. !oa maintenance en$ineers also act as contract mana$ers

instea of actually oin$ roa maintenance 0or* by aministration in a manner

that oes not match ;uality stanars for roa maintenance.

:. A variant of M7C is the cluster or area3ased approach This 0ill ensure

economies of scale for the roa maintenance contractor. 7ase on $eo$raphic

conti$uity4 a cluster of roa sections to be maintaine4 0hich are proximate to

each other4 0ill be up for biJtener.

Another innovation is the multi3year udgets and contracts-n this manner4 roa

maintenance for several years is assure as there is alreay a commitment 0ith

the contractor throu$h the si$ne contract4 thou$h performance 0ill be assesse

annually.

+. 'aintenance through 'emorandum of Agreement('%A! with the -2*All roa

maintenance activities =incluin$ the procurement of materials an labor> in a

particular pro$ram of 0or* 0ill be o0nloae to Local Government Units 0ho

shall rener implementation of all roa maintenance activities covere by the

pro$ram of 0or*. This is also an option that is alreay practice by the %G7h4

althou$h not on a 0ie scale.

-n all roa maintenance strate$y options4 the local communities 0ill participate as

local labour hire by the contractor or the LGU.

6ervice Deliver and Proc$rement 6trate

The preferre service elivery moe is throu$h contractin$ out as it is more cost an other concerne offices are still enhancin$ their capacity in

procurement proceures $uie by !.A. 8"2: an usin$ the %hilippine Government

Electronic %rocurement System =%hilGE%S>4 a $raual implementation of contract services0ill be follo0e in the next five years.


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Throu$h the %!M# capacity builin$ component4 provincial $overnment offices have also

alreay starte enhancin$ their capacities to eliver their manate services in relation to

roa sector plannin$ =%%'5 an %E5>4 esi$n4 construction an maintenance =%E5>4 an

monitorin$ =the inter.


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#. $TRATEGIE$ )OR (E#ELO*IG CA*ACIT% TO MAAGE

ROA($

Each province nees to have a thorou$h *no0le$e an unerstanin$ of its existin$ assetportfolio incluin$ its roa net0or* before it can plan for its mana$ement an sustainability.

The main elements of roa net0or* asset mana$ement are community benefits4 roa

system performance4 asset features4 asset use4 physical treatments4 mana$ement of use4

an asset mana$ement strate$y. To promote the concept of total roa net0or* asset

mana$ement4 a conceptual frame0or* shoul be evelope 0hich involves the follo0in$

4se o! comm%nity cons%ltations !or de!ining o.>ectives and developing a level o!

service !ramework

This is a funamental part of the process because it prompts the province to assess

its role an purpose 0ith re$ar to sta*eholer re;uirements an $overnment

policies4 to revie0 its core business4 an to focus on core activities.

Development o! asset strategies and plans

This phase consists of evelopin$ !oa Usa$e Strate$ies an Guielines4

-nfrastructure Strate$ies an !oa Asset %lans.

denti!ication o! road network asset re%irements

This phase establishes $aps in asset performance by comparin$ current an future

confi$urations an conitions 0ith esire confi$uration an conition4 an

ientifies pro6ects to fill these $aps.

Development o! an investment plan and a work program

To ensure an e;uitable allocation of resources an to achieve the or$anisations

ob6ectives4 pro6ects shoul be ran*e in orer of importance.

mplementation o! road network asset management plans and actions

This phase involves elivery all of the pro6ects an tas*s ientifie in the )or*s

%ro$ram.

Monitoring and eval%ation

MBE shoul be performe to ensure that the roa net0or* asset mana$ement cycle

has been carrie out as ocumente an the 0or* pro$rams satisfy or$anizational

an sta*eholer re;uirements. The MBE process can be inte$rate into the %G7hs

;uality assurance system.

To ensure optimal service elivery in the roa sector4 roa asset mana$ement has to be

factore in as a ma6or element in the plannin$ process of the %rovincial Government. %art

of the asset mana$ement process is the evelopment of other resources such as financial4

human4 information an physical resources. Enhancements in these areas are aresse in

the human resource interventions ientifie in the 9uman !esource Mana$ement an

'evelopment %lan4 0hich consiers the follo0in$ processes

!e$ularJannual upatin$ of the roa conition survey an net0or* inventory@

Consultative roa plannin$ an prioritization usin$ sta*eholer


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7u$etin$ an public expeniture mana$ement for effective roa mana$ement

an service elivery@

Stren$thenin$ of the monitorin$ an evaluation an internal control 0ith private

sector an community participation@ an

Continuous human resource an capacity evelopment of service proviers.

Reven%e and $&pendit%re Management Strategy

Reven$e eneration

-n orer to ensure ae;uate resources an reserves for the implementation of the

evelopment a$ena of the provincial $overnment4 the follo0in$ strate$ies are ientifie

for achievin$ revenue tar$ets specifically for the roa sector.

#or !evenue Generation an Treasury Mana$ement4 the propose mana$erial strate$ies to

be employe involve improvement in or$anizational strate$ies4 policy support4 capacitybuilin$4 systems improvement4 lin*a$es4 an inte$rity evelopment.

5r$anizational Strate$ies

#ill up vacant re$ular positions in the #iel 5peration 'ivision in the %T5 as the

ivision is in char$e of the tax campai$n activities an in the auit of

municipalities. The auits 0ill assure the %G7h of its accurate share in the real

property taxes collecte by the municipality.

Create a composite team of personnel from %T54 the Governors 5ffice an

7EM5 to monitor payment of san an $ravel permit fees. The $roup 0ill chec*

strate$ic entry an exit points. T0o or three teams 0ill be assi$ne in ifferent

locations 0ith shiftin$ of assi$nments to maintain inepenence an avoi

collusion 0ith permittees. This is expecte to increase collection of san an

$ravel fees.

Create the %ublic Enterprise 5ffice to help raise revenues. This office 0ill be

responsible for the efficient utilisation of the assets of the %G7h. As the creation

of this office is ifficult to achieve consierin$ the limitation of the %ersonal

Services =%S> expense by :+?4 it is su$$este that such unit be consiere as part

of the existin$ office in char$e of revenue $eneration.

%olicy Support

Craft $uielines in the $rantin$ of iscounts for hospitals to serve as a $uie in

the effective sourcin$ of hospital funs that balance service 0ith value for money

principle. A ecrease in hospital income has been note ue to arbitrary

iscounts $iven to constituents 0ho vie0 $overnment hospitals as charitable

or$anizations. )hile $overnment hospitals are service


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not as trust fun so tourism concerns can be provie appropriations from the

General #un.

Create a strate$ic roa fun for the province. !elyin$ on the appropriation for

the %E54 the 1/? 'evelopment #un an other funin$ a$encies 0ill still leave

the province in nee of funs for maintainin$ roas that have been rehabilitate.

Capacity 7uilin$

Continue capability builin$ of personnel of the revenue $eneration offices.

Trainin$ on revenue auit4 ris* assessment an analysis on cash an chec*

collections are neee as asset protection is as important as revenue $eneration.

This 0ill ans0er the nee for accuracy an the security of cash or collections to

protect assets from frau an irre$ularities. !evenue auit trainin$ is also

neee as this 0ill help the personnel in chec*in$ the accuracy of the share of

the province in the real property tax collections an other tax imposition 0hich

re;uires automatic sharin$ 0ith the province an the baran$ay.

Closely monitor an evaluate the collection efficiency of the municipal LGUs per

;uarter. The Municipal Treasurers 5ffices staff 0ill be coache an re$ular

monthly meetin$s conucte for a continuin$ analysis of collection efficiency.

Systems -mprovements

-mplement E


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accurate tax base so that estimates an the corresponin$ collection 0ill not be

elaye.

Enhance the lin*s bet0een the %T5 0ith the Municipal Treasurers 5ffices

=MT5s>. The esire to increase locally $enerate revenue is a concern of all

municipalities. MT5s shoul come up 0ith a list of all possible taxable sources ofrevenue. Their monthly meetin$s 0ill be use in formulatin$ strate$ies an

measures to tap these possible sources an improve collection efficiency.

-mprove the lin*a$es amon$ members of the Expane Local #inance Committee

=EL#C>. Tar$et settin$ in revenue $eneration shoul also involve the EL#C so that

techni;ues an strate$ies are evaluate an recommene by the committee.

Coorination 0ith the 9!M'5 is also recommene as the effort 0ill also

involve personnel.

E7pendit$re and B$det Manaement

5ne of the most important committees create uner the Local Government

Coe of "88" is the Local #inance Committee =L#C> ori$inally compose of the

Treasurer4 7u$et 5fficer4 an the %lannin$ 5fficer. Later on the %rovincial

Government inclue the Accountant4 Le$al 5fficer4 Assessor4 the %rovincial

Aministrator4 an the -nternal Auitor as the nee 0as seen. )ith this

composition4 it is no0 consiere a very po0erful committee as it eliberates on

the financial nees of the %rovincial Government for appropriation. -t evaluates

an recommens policies an strate$ies an therefore ictates on the financial

operation of the local $overnment unit. This influence is the result of the stron$

coorination of the offices involve so that the %rovince is no0 on its 0ay inpromotin$ a stron$ plannin$ an bu$et lin*a$e as sho0n in the implementation

of the )or* an #inancial %lan an the Annual -nvestment %lan.

Another effort of the L#C is the implementation of the %Acc5 auit $uieboo*.

This $uieboo* offers a list of supportin$ ocuments of the ifferent claims of

the %rovincial Government ran$in$ from the orinary personnel claim for salaries

an 0a$es to suppliers claims for payment. -t has been observe that elays in

processin$ come from the lac* of supportin$ ocuments. The $uieboo* is meant

to aress the nee for a speey processin$ of claims.

As the ifferent offices are alreay usin$ the $uieboo*4 another innovation

0hich coul help in the mana$ement of expeniture is the assi$nment of

Aministrative 5fficers =A5s> in the ifferent offices in the pre


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#nternal !$dit and #nternal %ontrol

The %rovincial Government of 7ohol fully supports the establishment of internal control

proceures an internal auit.

-n 'ecember 1/"/4 in line 0ith !epublic Act (:+,4 amene by !.A. :"4 an to

meet a performance tar$et of %!M#4 the San$$unian$ %anlala0i$an passe an

orinance creatin$ the %rovincial -nternal Auit 5ffice =%-A5>. )ithin the five4 the %rovincial 7u$et 5ffice =%75>4 the 7is an A0ars

Committee =7AC>4 the %rovincial Treasurers 5ffice =%T5>4 the %rovincial

Accountants 5ffice =%Acc5>4 an the %rovincial En$ineers 5ffice =%E5>. The plan

is to $raually cover all epartments in the provincial $overnment. These offices

are prioritize in the Auit %lan for 1/"". !is* matrices of the 7EM54 9!'M54

%Ass54 an %GS5 0ill be approve by the %rovincial Governor before Au$ust ("4

1/"".

The achievement of $oals an ob6ectives of the %rovincial Government of 7ohol

is affecte by the ris*s that are inherent in their operations an functionin$.

Such ris*s are usually unnotice by the local $overnment mana$ement causin$

ama$e an losses 0hich coul have been avoie or miti$ate if they 0ere

properly ientifie an corresponin$ly aresse. Generally4 an appropriate

internal control system is the primary efence that an LGU can have to miti$ate

ris*s. Such nee has prompte the 'epartment of 7u$et an Mana$ement topromul$ate the &ational Guielines on -nternal Control Systems =&G-CS> for use

of all $overnment a$encies in the country.

%-A5 has also formulate an Auit 5perations Manual 0here ris* mana$ement is

an inte$ral component4 in accorance 0ith national an local le$islations an

stanars as 0ell as 0ith Executive 5rer &o. /8 ate uly "24 1//,4 0hich

establishe the -nternal Auit Service of the %rovincial Government of 7ohol. The

manual4 approve by the Governor an the San$$unian$ %anlala0i$an4 inclues

the -nternal Auit Charter 0hich efines the policy of the provincial $overnment

on internal auitin$ an sets the frame0or* 0ithin 0hich the %-A5 0ill operate.


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The charter inclues the purpose4 inepenence4 authority4 functions4

responsibilities4 scope of 0or* an metho of operation of the %-A5.

An Annual Auit %lan has also been prepare4 in accorance 0ith the provisions

on annual auit plannin$ of the %-A5 5perations Manual usin$ a ris* assessment

approach. The Auit %lan inclues several processes such as ientification ananalysis of ris* areas4 prioritisation of auitable areas4 settin$ of auit ob6ectives

per ris* area4 allocation of auit resources4 an plannin$ for other auit services.

The 0hole process is esi$ne to attain effective an efficient local $overnment

operations an transparent an accountable $overnance by institutionalisin$

soun mana$ement processes4 an stren$thenin$ internal control systems an

proceures. #or 1/""4 the Annual Auit %lan inclues the operations an

compliance auit of %E5 on roa maintenance an rehabilitation activities. An

internal Auit !eport 0hich covers %E5s roa maintenance an rehabilitation

activities 0ill be complete by the en of March usin$ the proceures etaile in

the approve 5perations Manual an approve Auit %lan. -t 0ill be accepte in0ritin$ by the Governor an a notice of compliance must be issue to the

epartment concerne.

7%man Reso%rce Management and Development Strategy

The evelopment an mana$ement of a roa net0or* coul not be achieve 0ithout

human resources capable an s*ille to carry out the functions of the pro$ram. -t is thus

imperative for the %rovincial Government to enhance the capabilities of its 0or*force to

fully carry out plans an tar$ets to0ars achievin$ $oals an ob6ectives in the roa sector.

To ensure that the s*ills of the staff match the re;uirements of pro$ram implementation4 a

staff s*ills inventory is conucte every three years4 the results of 0hich are analyze to

ientify $aps an recommen necessary human resource interventions an other capability

builin$ pro$rams.

The success of the implementation of the pro$rams oes not only epen on the

capabilities of the human resources but also on the structures4 systems an processes

aopte by the %rovincial Government. To aress this concern4 an assessment of the 9!

systems 0as one urin$ the formulation of the 9uman !esource Mana$ement an

'evelopment %lan. The results of the assessment 0ill be the basis for the enhancementan establishment of 9! systems that are more responsive an relevant to the

achievement of the pro$rams an the overall irections of the %rovincial Government.

These human resource systems for recruitment4 retention4 promotion4 re0ars4 incentives4

personnel relations4 succession plannin$4 retirement an other processes ensure that the

ri$ht persons are en$a$e to carry out pro$ram implementation4 an that ae;uate

incentives an capacity evelopment are provie for employees to stay on the 6ob an

prouctively contribute to the attainment of the provinces evelopment irections.

Annexure 8 outlines the Capacity 'evelopment %lan of the provincial $overnment for 1/"". The %roMES establishe a

province compose of MBE officers from the ifferent

provincial $overnment offices4 national $overnment a$encies4 an non


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#I. )ROM *LA TO REALIT%

nvestment Program S%mmary

To sustainably maintain roa evelopment pro6ects4 the %rovincial Government of 7ohol

epens on its local revenues4 fun transfers from the national $overnment4 an other

evelopment assistance funs. 9o0ever4 the increase in operatin$ an maintenance costs has

presente some constraints on the availability of these funs thus creatin$ an unstable fun

$eneration mechanism. #un transfers calle internal revenue allotment =-!A> have been foun

to be unpreictable an are beyon the control of LGUs. -t is recommene the provincial

$overnment 0or* on evelopin$ strate$ies that coul help $enerate a more stable revenue

$eneration process to hasten economic $ro0th an effectively maintain roa evelopmentpro6ects. The 1/? 'evelopment #un =external fun> is allotte for up$rain$ an maintenance

of provincial roas.

The %!M# has $rant funs from the Australian Government esi$ne for provincial roa

rehabilitation as 0ell as capacity builin$ activities. Asie from this4 the %erformance -ncentive

#un is conceive in its pro6ect mana$ement esi$n to a0ar performin$ local $overnment

units base on performance criteria. The provincial $overnment has to ;ualify for performance

stanars if it aims to receive the incentive fun for the uration of the %!M#.

The SL!# has reportely ecrease ue to the number of provincial roas that 0ere converte

to national roas althou$h the reason is lin*e to the reuce number of vehicle re$istrations

in the province for a efinite perio.

The provincial $overnment shoul $raually become inepenent from %!M# funs by the en

of 1/"+. Maintenance by contract is promote to maximize resources an prouctivity4 as this

has become the commitment of the provincial $overnment. Still4 this relies on the availability

of funs that 0oul cover the maintenance costs for the five


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#or %!M# base funs4 except for 1/"14 the amount tapers off as it 0raps up its en$a$ement

0ith the %rovincial Government in 1/"+.

'%nd So%rce 2011 2012 201( 201) 201# -otal

". General #un (,./+ :+./, +,.(( /.:" 22./" 2=#/,*

1. Special 7u$etary

Allocations

1/? 'evt #un ".+/ 2.,+ 2,.+1 8+." "/:.,2 )(*/#2

%G7h Counterpart for

%!M#"(.2 "+.2+ "8./1 1(. (/.8/ 10(/(2

(. -entifie #un Sources

%E5


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Table ": sho0s the investment scheule for the next five years. A substantive %(+(.: million or

(,? of the total bu$et for the five years is to be provie by %!M#. As local capacity for roa

mana$ement increases4 the bu$et allocation for roas also increases startin$ in 1/"14 from,:? to 1?.

Cost $stimates 6in million pesos8Road ork and So%rce o!

'%nds 2011 2012 201( 201) 201# -otal

1/ Maintenance

General #un (/./, (/.2 ((.22 (.,: :1.8, "+.:"

1/? 'evelopment #un

LGU Counterpart ="1?> /.1: +./2 "., /.8: "."1 8./+

%!M# 1.:, 1.8+ "(./" .:1 2.,( (:.:S%."-otal< All (2/+* (,/= ),/#* )* #2/+1 21,/=(

S%."-otal< Ph (0/( (#/=# (#/## (,/#, ))/0, 1,)/)*

2/ 4pgrading

General #un

1/? 'evelopment #un ::.+ +".:( ,".8: /.+ 2+.88 18+.("

5thers =%%A4 Con$ress> / "/ / / / "/

S%."-otal< All ))/# *1/)( *1/=) +0/+# ,#/== (0#/(1

S%."-otal< Ph ::.+ +".:( ,".8: /.+ 2+.88 18+.("

(/ Reha.ilitation

1/? 'evelopment #un "1 "(.1: ."8 (.( , :1.",

LGU Counterpart ="1?> ."1 "/.8, 2.(, 2.,: ,.( :".(2

%!M# +1.1( 2./" ,(.(( ,,.21 :8.++ ("2.8:

S%."-otal< All +1/(# 111/21 +,/,, +=/1= *1/,# )02/),

S%."-otal< Ph 1=/12 2)/2 1#/## 12/(+ 12/( ,(/#)

)/ ridge 4pgrading? Maint/

General #un 1.,/2 1.8+ +.::8 .:+" +.,:" 1:./2,

1/? 'evelopment #un / / ,.,( / / ,.,(

5thers =%%A4 Con$ress> / 1+ / / / 1+

S%."-otal< All 2/*0, 2+/=#+ 12/0+= +/)#1 #/*)1 ##/+1*

S%."-otal< Ph 2/*0, 2/=#+ 12/0+= +/)#1 #/*)1 (0/+1*

-otal All So%rces "+".1"2 1(8.:8 1/".:+8 1/(.(8" 1/,."8" 821.:(,-otal Ph 8,.+12 "":.+( "1+.""8 "18."+" ":2./"" +8:./1,

9 o! Ph to -otal ,(.2(? :.21? ,1."/? ,(.:8? ".2? ,/.:,?

-otal PRM' +:.,8 28.8, ,.(: :.1: +2."2 (+(.:"

9 o! PR'M to -otal (,."? (.+,? (.28? (,.+/? 12.11? (+.8?

-a.le 1)/ S%mmary o! Road nvestments; 2011"201#

Service elivery for maintenance 0or*s 0ill increasin$ly be by contract. Startin$ at "/? for

%G7h funs in 1/""4 contracte roa 0or*s 0ill comprise (/? of total maintenance funs by

1/"+. SL!# maintaine roas 0ill also be totally contracte out by 1/"1.


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'%nd So%rces 2010 2011 2012 201( 201) 201#

Maintenance .y Contract

%rovincial Govt of 7ohol /? "/? "+? 1/? 1+? (/?

%!M# /? "//? "//? "//? "//?


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MBE activities for the %!&'% are conucte 0ithin the frame0or* an structure of the

%rovincial %ro6ect Monitorin$ an Evaluation System =%roMES> an 0or*s on the lo$icalframe0or* establishe 0ithin the %lan. Such activities rec*on on set tar$ets an etermine

0hether esire outputs an outcomes are achieve 0ithin the covere timeframe. -nvolve

offices an sta*eholers also have to ientify mechanisms an practices in the %!&'%

implementation that nee to be continue.

Specific to the %!&'%4 monitorin$ an evaluation shall be conucte monthly by the %E5 on

roa 0or*s4 by the 9!M'5 on capacity evelopment4 an the concerne offices on their

corresponin$ functions.

The MBE or$anization4 structure4 frame0or*4 ata collection re;uirements4 evaluation process4

an reportin$ templates are foun in Annexure .

Documents

Bohol PRNDP II Final Draft - 20110704