Board of Education Saskatoon School Division No. 13 ... · 10 The Variable: An SMTS Periodical, Volume 1, Issue 3, June 2016 Reflections on Math Fair 2016 Diana Naumova, Grade 9 I

Board of Education Saskatoon School Division No. 13

Meeting of the Saskatoon Board of Education

TUESDAY, SEPTEMBER 6, 2016

Board Room 310 – 21st Street East

7:00 p.m.

Please Note: All public Board meetings are audio recorded

AGENDA 1. Roll Call 2. Playing of O Canada

3. Adoption of Agenda 4. Celebrating Excellence: Tommy Douglas Collegiate Math Fair

5. Comments/Concerns/Questions from the Public (Maximum 5 minutes per speaker; 20 minutes total)

6. Consent Items The Chair will ask for a motion to receive the items, which are starred (), and to

approve all recommendations contained therein. Prior to approving the motion, any trustee may request a star(s) be removed.

7. Reports from Administrative Staff a. Board Priority Update: Literacy for Life

b. School Opening Update c. 2016 Municipal Election d. Facilities Work Plan Update 2015-2016 e. Pre-Authorization of Tenders over $100,000 During Summer 2016 f. New School Bundling Project Update g. Financial Results for the Period September 1, 2015 to June 30, 2016 h. Campaign Contribution and Expenses Disclosure Report – By-election

February 24, 2016

8. Minutes

a. Approval of Minutes – June 21, 2016 and June 29, 2016 9. Delegations

10. Business Arising from the Minutes

11. Unfinished Business a. Items Arising from the Committee of the Whole 12. Correspondence

(a) Individual Item

13. Reports of Committees and Trustees

14. New Business

Decision a. New School Bundling Project - Tender for Furnishings b. Expenditure over $100,000 for SRB Annual Maintenance/Support c. Premier’s Board of Education Award for Innovation and Excellence in

Education d. Approval of Director for Saskatoon Public Schools Foundation Corp.

15. Notices of Motion

16. Questions by Trustees

Next Regular Meeting: At the call of the Chair or

Tuesday, September 20, 2016 7:00 p.m.

MEETING DATE: SEPTEMBER 6, 2016

TOPIC: CELEBRATING EXCELLENCE: TOMMY DOUGLAS COLLEGIATE MATH FAIR FORUM AGENDA ITEMS INTENT [] Board Meeting [ ] Correspondence [] Information [ ] Committee of the Whole [ ] New Business [ ] Decision [ ] Reports from Administrative Staff [ ] Discussion [] Other: Celebrating Excellence

BACKGROUND This item will highlight the Tommy Douglas Collegiate Math Fair learning opportunity that supported three Saskatoon Public Schools areas of emphasis: 1. Collegiate Renewal is resulting in the implementation of numerous innovative instructional approaches

that provide students with enhanced collaborative learning opportunities. 2. Mathematics, as part of the Literacy for Life priority, is the focus of intensive professional learning which

is creating many examples of engaging instruction. 3. Collegiates and their neighboring elementary schools are implementing strategies to ensure students have

a smooth transition from grade 8 to 9. CURRENT STATUS On June 15, 2016, Tommy Douglas Collegiate hosted its second annual Math Fair. The event provided over 300 Saskatoon Public Schools’ elementary students from schools in the Tommy Douglas Collegiate area with the opportunity to participate in engaging hands-on math experiences under the leadership of high school math students. The Math Fair was designed to address the goals of Collegiate Renewal and Literacy for Life as it promoted deep engagement in learning, student leadership, and achievement of mathematics outcomes. Additionally, this event connected secondary and elementary students in learning which will assist in facilitating smooth transitions to high school. To tell the story of the Tommy Douglas Collegiate Math Fair are: Mr. Nat Banting, Teacher, currently on extended professional development leave Mr. Stephen Vincent, Teacher, Tommy Douglas Collegiate Ms. Julianne Friesen, Teacher, Dundonald School Student leaders and participants PREPARED BY DATE ATTACHMENTS Mr. Shane Skjerven, Deputy Director of Education August 31, 2016 Excerpt from Mr. Dave Derksen, Superintendent of Education The Variable

SASKATOON BOARD OF EDUCATION 4

Volume 1 Issue 3 June 2016 Encouraging mathematical habits of mind: Puzzles and games for the classroom Domino puzzles and Rectangles Susan Milner, p. 22

Negative zero Cindy Smith, p. 19

Spotlight on the Profession In conversation with Dr. Gale Russell, p. 12

Summer “PD” – For kids! Sharon Harvey, p. 34

Tommy Douglas Math Fair ‘16 Heidi Neufeld, p. 6; Diana Naumova, p. 10

This work is licensed under the Creative Commons Attribution-NonCommercial 4.0 International License. To view a copy of this license, visit

http://creativecommons.org/licenses/by-nc/4.0/

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1 The Variable: An SMTS Periodical, Volume 1, Issue 3, June 2016

In this issue

Message from the President ........................................................................................................... 4 Michelle Naidu

Problems to Ponder ......................................................................................................................... 5 #TDCMathFair2016 ......................................................................................................................... 6

Heidi Neufeld Reflections on Math Fair 2016 ...................................................................................................... 10

Diana Naumova, Grade 9 Spotlight on the Profession ........................................................................................................... 12

In conversation with Dr. Gale Russell .................................................................................... 12 Negative zero .................................................................................................................................. 19

Cindy Smith Encouraging mathematical habits of mind: Puzzles and games for the classroom ............. 22

Domino puzzles and rectangles .............................................................................................. 22 Susan Milner

Problems to Ponder, June edition: Solutions ............................................................................. 28 Edward Doolittle

Reflections ....................................................................................................................................... 34 Summer “PD” opportunities – For kids! ................................................................................ 34

Sharon Harvey Intersections .................................................................................................................................... 36

Within Saskatchewan ................................................................................................................ 36 Beyond Saskatchewan ............................................................................................................... 38 Online Workshops ..................................................................................................................... 38 Continuous Learning Online ................................................................................................... 39

Call for Contributions .................................................................................................................... 40

Cover art

“This piece was created by one of my Grade 9 students. The students were to research a mathematically significant number and to create a piece of art that represented it.”

Sharon Harvey, Saskatoon Public Schools


#TDCMathFair2016 Heidi Neufeld

n Wednesday, June 15, Tommy Douglas Collegiate hosted its second annual Math Fair. Nat

Banting, a mathematics teacher at Tommy Douglas, founded the event last year as an opportunity to stretch his Math 9 Enriched students by switching roles and allowing them to design and run math tasks for Grade 7 and 8 students. This year the fair almost quadrupled in size, welcoming over 300 students from elementary schools in the surrounding area, and prompting Banting to invite previous Math 9 enriched students to join this year’s class as leaders in order to accommodate the high attendance. These students-turned-teachers-for-a-day led groups of elementary students through four stations provided to build basic skills, encourage logical reasoning, make and test predictions, and simply play with math. At the “Sweet Sixteen” station, students used a restricted set of whole numbers to fill in a 4x4 grid of interconnected equations. At “Spa-ghet Rekt,” students used spaghetti to support containers of pennies and collected the data, after which they extrapolated to determine how many pieces of spaghetti would be needed to hold a larger weight. It was a mess of predictions, pennies, broken spaghetti, and of course, a Desmos graph to collect all the data. At “Tic-Tac-Toe-Ception,” students challenged each other to rounds of nested Tic-tac-toe, adjusting their strategies to account for the new dimension to the classic game.

While students rotated through these stations set up in the gym, a completely different experience awaited them at the “Dark-Room Escape” station, inspired by the recent trend of entertainment-focused escape rooms in Saskatoon and beyond. Students entered the room and met a series of clues and puzzles they needed to solve in order to get out within a set amount of time. In addition to the four stations, students were encouraged to use their estimation skills by guessing the number of ball-pit balls in a 2-ft clear cube. Finally, several tables of tiling

shapes (shipped all the way from Minnesota by Christopher Danielson, @trianglemancsd on Twitter) invited students to play with geometry, create patterns, and enjoy the beauty of mathematics. As one student leader said, “I should get some of these [tiles] and replace my TV. I think they're just as addicting.”

O

https://twitter.com/Trianglemancsd


As students were challenged with new ways of interacting with math, they were led by their perseverance and curiosity. Often, a student would complete a challenge, and then go find their teacher to show them their work with pride. While it was amazing to see elementary students reason mathematically at a variety of levels, what was maybe even more exciting was seeing the student leaders interact with their groups. In particular, veterans of last year’s Math Fair jumped in with extra enthusiasm, getting to know the elementary students, introducing them to the various stations, providing prompts, and asking questions to help their group articulate and clarify their thinking. The influence of their own teacher was clear in the way they took on the role of educators for the day. Case in point: When asked about the solutions to a Sweet-Sixteen puzzle, one student leader stated, “There is no answer key! I don’t know any more than you do,” evidencing the focus on reasoning rather than only right-answering in their math teacher’s classroom. The old adage, “teaching is the best way to learn,” came alive at the Math Fair as the line between teacher and student was blurred, and learners of all ages were invited to explore, reason, and play with math.

Heidi Neufeld is a Bachelor of Education graduate from the University of Saskatchewan and a director for the SMTS. During her internship and her time at the College of Education, she has grown in her excitement to become a teacher who values deep conceptual understanding in her mathematics classroom. Heidi loves learning and collaboration, is a proud aunty, and tweets about math education at @HeidiLNeufeld.

https://twitter.com/HeidiLNeufeld


Spa-ghet Rekt Tic-Tac-Toe-Ception

Learners of all ages were drawn to the symmetry station

#TDCMathFair2016


The pentagons move into the third dimension!

8 out of 15 pentagonal tilings completed!

#TDCMathFair2016


Reflections on Math Fair 2016 Diana Naumova, Grade 9

have always enjoyed mathematics; it has always been more than just numbers and solving problems to me. However, even though I’ve been in many different math classes and math programs, there has only been one class that was different from any other: Mr.

Banting’s class. He showed us how to do mathematics in a different way, in a way that no other teacher has ever done before. He basically taught us a new language. After having taken his class, I feel like a new world has been opened to me. I’ve never thought about mathematics as I do now. It’s more than just solving some problems from a book—it’s more like creating a new world, speaking a new language. Having seen math in a new way this year, I’m now even considering pursuing math in the future!

The best part of Mr. Banting’s class was probably organizing the Math Fair. I’ve never done anything like that before—it was new to me and very unusual. We prepared for it for two months, and it was a great time: All of us working together, trying to create new and interesting problems for Grade 6, 7 and 8 students was amazing. At first, we were still those kids that tried to do textbook questions just to forget about them the next day, but the more we were getting into math, the more our views on mathematics were changing. After

some time, I finally felt like I could really understand mathematics and do it. At some moments I felt like a mathematician—and let me tell you, this feels awesome. We had a lot of arguments in our class, but that is part of being mathematical. Closer to June, we started to seriously think about what we would need for the Math Fair and what the stations would be. We emailed the closest elementary schools. All of them responded, so we had to make sure that more than 150 people would be able to participate at the same time. At first, it was hard. We didn’t know what the stations could be, we didn’t know how much we’d need to buy, but we figured it out. Our four stations were: Spa-Ghet Rekt (one of my classmates came up with the name), Tic-Tac-Toe-Ception, Sweet 16, and the Dark Room. Our class was responsible for Tic-Tac-Toe-Ception, Sweet 16, and the spaghetti station, and the Foundations 20 class was working on the dark room escape. To make sure that the stations wouldn’t be too hard, we had to try all of them ourselves. We played Tic-Tac-Toe-Ception in class and it was super fun, so we thought that elementary students would like it. Then we tried Sweet 16. That one required more thinking, so we thought that in case students didn’t like it, we should have a symmetry station ready for them if they wanted to take a break. The last station was the spaghetti station (Spa-Ghet Rekt). It was designed to use kids’ ability to think ahead—they would try to predict how much spaghetti would be able to hold a 2.5-pound weight, knowing how much only 1 or 2 spaghetti pieces can hold. After we picked the stations, we also added an estimation station so that kids could have the chance to win a t-shirt and a game. But all of that was the easy part! The harder part was creating a schedule so that each group met the same group only once in a row. My group was making a schedule for the afternoon and we didn’t need to have many corrections on it, which surprised us. The next thing we had to work on was the arrangement of tables so that everyone would have an opportunity

I

“I’ve never thought about mathematics as I do now. It’s more than just solving some problems from a book—it’s more like creating a new world, speaking a new language.”


to participate. Because there were so many elementary students coming, we had to add more tables and ask some Grade 10 students to be leaders as well. We didn’t really know how it would work out until Wednesday, the day of the fair. When the day of the Math Fair came, it was truly amazing to see everything come together. We were the leaders, and we kind of had to act like teachers: We had to explain everything to the students and show them how it worked, helping them when they didn’t understand. It felt good. When I saw all of those kids having fun with what we created, it made me so happy. All of that work paid off, and I was proud of what we had done. That day let me show all the beauty of mathematics to them, and it was a very special job. It was an amazing experience and I’m glad that I had the opportunity to be involved in it.


Problems to Ponder Welcome to this month’s edition of Problems to Ponder! Pose them in your classroom as a challenge, or try them out yourself. Have an interesting student (or teacher) solution? Send it to [email protected] for publication in a future issue of The Variable! Why was 6 afraid of 7? Math Challenge 2016 Put the numbers 1 to 8 in the boxes below so that no consecutive numbers are next to each other (for example, 7 can’t be directly above, below, or beside 6 or 8). Note that consecutive numbers can be diagonal from each other.

Flipping coins Math Challenge 2016 There are 100 coins on a table. Each coin is numbered, and they are all arranged heads up. First, you turn over all of the coins. Then, you turn over only the even numbered coins. Then every third coin, every fourth, every fifth, and so on. You do this until, on the very last turn, you turn over only the hundredth coin. When you finish, which coins will be heads up? Which will be tails up? Patchwork Take square and draw a straight line right across it. Draw several more lines in any arrangement so that the lines all cross the square, and the square is divided into several regions. The task is to color the regions in such a way that adjacent regions are never colored the same. (Regions having only one point in common are not considered adjacent.) What is the fewest number of different colors you need to color any such arrangement? Mason, J., Burton, L, & Stacey, K. (1985). Thinking mathematically. Essex, England: Prentice Hall. See solutions to this month’s problems, courtesy of Dr. Edward Doolittle, on page 28.

mailto:[email protected]


Problems to Ponder, June edition: Solutions Edward Doolittle “I’m giving solutions to the June edition problems before solutions to the May edition problems, because some of the June edition results are used to solve May edition problems.” [Look for Dr. Doolittle’s solutions to the May edition problems in next month’s edition of The Variable! –Ed.] To solve difficult problems, it helps to have a strategy. This month, we can benefit from a strategy from the great teacher of problem solving, George Polya, who wrote, “The more ambitious plan may have more chances of success” (How to Solve It, p. 121). This is known as the inventor’s paradox: sometimes, a more ambitious plan, such as solving a more constrained version of a problem, turns out to be easier. For this month’s problems, I will show how the inventor’s paradox—that is, creating a more ambitious plan—, may aid in the solution of all of the problems. Why was 6 afraid of 7? In this problem, we are asked to put the numbers 1 to 8 into the boxes so that no two numbers are next to each other. We are told that consecutive numbers can be diagonal from each other. The difficulty solving this problem is that there does not seem to be a good way to navigate the vast sea of possibilities in order to find the many islands which represent correct numbers. We may be left with a strategy of guessing, and then modifying our guess, which may in the end be effective, but is certainly not the most enlightening approach. What is a more ambitious strategy in this case? We could add in the extra restriction that consecutive numbers cannot be diagonal from one another. The extra restriction would seem to make the problem harder, and sometimes extra restrictions do make the problem harder or even impossible. But we have nothing to lose by giving it a try, and we may have a lot to gain. Let’s think about the middle squares in the figure. If I put a middle number (4, say) into a middle square, what happens?

X X

X 4 X O

X X Then the number 3, which is an immediate neighbour of 4, cannot go into any of the boxes with an X. We see that the only place for 3 to go is the square marked with an O. But 4 also has another neighbour, namely 5, and the same reasoning applies to 5, so 5 must also go into the square marked with an O. But that’s impossible; the space marked with an O cannot hold two different numbers, so 4 cannot go into a middle square.


TOPIC: BOARD PRIORITY UPDATE: LITERACY FOR LIFE

FORUM AGENDA ITEMS INTENT [] Board Meeting [ ] Correspondence [] Information [ ] Committee of the Whole [ ] New Business [ ] Decision [] Reports from Administrative Staff [ ] Discussion [ ] Other:

BACKGROUND Saskatoon Public Schools is in its thirteenth year of implementing the Board’s priority, Literacy for Life. The overall goal of Literacy for Life is to have all students, K-12, reading at or above grade level. The initiative is comprised of the following components:

• Literacy enhanced Kindergarten; • Literacy in the early years (Kindergarten to Grade 2); • Literacy instruction with a focus on inquiry (Grade K - 3); • Literacy instruction with a focus on explicit strategies to create independent readers (Grades K-8); • Just Read (Pre-Kindergarten to Grade 12) • Literacy interventions

All of these components move us toward our overall goal of having all students achieving at or above grade level in reading, writing, and mathematics. We monitor data about our students’ learning; focus on promising practices in assessment and instruction; implement provincial curricula in all subject areas; integrate First Nations, Inuit and Métis content, perspectives, and ways of knowing; use technology to enhance instruction; and attend to the needs of our English as an additional language students. CURRENT STATUS In Saskatoon Public Schools, we model high expectations for reading success through our Literacy for Life priority and intertwine the love of reading with the ‘how’ of reading. Classroom teachers add skills to grow the ‘how’ through the support of consultants and learning leaders to enhance their understanding of best instruction. This instruction focuses on the consistencies of practice, including: the Picture Word Inductive Model, assessment for learning, rich and diverse classroom libraries, and reading for enjoyment. Through a collaborative approach, some children receive additional support through Leveled Literacy Intervention, Read to Succeed, and Roadways to Reading. These approaches and our ongoing review of data, allow our schools to constantly reflect on how best to help students achieve grade level expectations. Dr. Scott Tunison will share an overview of Literacy for Life reading results from 2015-2016.

PREPARED BY DATE ATTACHMENTS Mr. Shane Skjerven, Deputy Director of Education August 31, 2016 Student Achievement Ms. Lisa Fleming, Superintendent of Education Results 2015-16 Mrs. Mary-Jo Devine, Coordinator: Literacy for Life and Curriculum and Instruction K-8 Dr. Scott Tunison, Coordinator: Research and Measurement

SASKATOON BOARD OF EDUCATION 7a

Literacy results: 2015-16 Page 1

Prepared by: Dr. Scott Tunison – Coordinator: Research and Measurement

Ms. Lisa Fleming – Superintendent of Education Mr. Shane Skjerven – Deputy Director of Education

Literacy for Life

Student Achievement Results:

2015-16

September 8, 2016


Literacy Assessment in Saskatoon Public Schools Student reading progress is assessed in many ways in Saskatoon Public Schools. In the classroom, our division-wide focus on Formative Assessment has teachers and students regularly assessing progress to ensure that all students achieve curriculum outcomes. Throughout the division, both teacher-created and standardized assessments are used to give teachers the very best information to help students reach their potential. This report provides results from the Fountas and Pinnell Benchmark Assessment (F&P) as an indicator of division-wide progress. The F&P assessment is a standardized assessment in that all students experience it in the same way and that their performance is compared to a common standard. In 2015-2016, F&P was administered in all grade 1-3 classrooms as well as in elementary-level literacy support programs, (e.g., Leveled Literacy Intervention, Roadways to Reading) three times per year. When completing this assessment, a student reads a series of increasingly difficult books and answers a few questions designed to assess her or his comprehension of the text. The student’s overall score is determined by the point at which she or he struggles either to read the text or answer the comprehension questions. (Note: This report is a follow-up to the 2015-2016 Literacy for Life year-end update presented to the Board in June, 2016.)

Overall Results for Grades 1-3 This report splits student year-end reading results into three categories:

i. Percentage of students who were expectations (GE), ii. Percentage of students who were (close) to expected levels, and

iii. Percentage of students who were (struggle to meet end-of-grade expectations).

Results overview (2011-12 to 2015-16): - grade 1: in 2015-2016, 68% of students were GE (4% decline over 2014-15) but is similar

to previous years’ results. - grade 2: 75% of students were GE (2% improvement over 2014-15*). - grade 3: 77% of students were GE (1% decline over 2014-15*).

Table 1 – F&P Results by grade – “At or above” expected levels (longitudinal)

2011-12 2012-13 2013-14 2014-15 2015-16

Grade 1 66% 66% 61% 72% 68%

Grade 2 65% 65% 69% 73% 76%

Grade 3 65% 69% 70% 77% 76%

Table 1 shows the year-to-year trends in the percentage of grade 1-3 students whose year-end F&P scores were end-of-grade expectations for 2011-12 to 2015-16 inclusive.

* The 4-year trend for grades 2 and 3 is consistently positive. The proportion of students reading GE has increased by 11% for both grades over this period.


Detailed Results – 2015-2016 The reported above data show overall results. While these data are useful to point out general trends, it is sometimes helpful to apply a magnifying glass to the data to put a finer point on them. Figures 1-3 provide graphic representations of the 2015-2016 grades 1-3 results. These graphs break down the “at or above” and “below expected level” categories to help us make additional observations about students’ year-end results.** The graphs provided in this update are in the same format that will be used by schools as they work with their data this year. Grade 1 At the grade 1 level, 68% of students were GE (see Figure 1). Specifically,

• 14% were “at GE” • 39% were “up to 1 GE above” • 14% were “more than 1 GE above”

Figure 1 – grade 1 results 2015-16

** Rounded to the nearest whole percent. Due to rounding, not all percentages in some graphs add up to 100.


Grade 2 At the grade 2 level, 76% of students were GE (see Figure 2). Specifically,



Figure 3 – Grade 3 results 2011-12 to 2013-14


Grade 3 At the grade 3 level, 76% of students were GE (see Figure 3). Specifically,




Significance of the results and next steps

On one hand, these results are worthy of celebration. Three-quarters of students in grades 2 and 3 were reading GE at the end of 2015-2016. The long-term trend for grades 2 and 3 students is also positive – meaning that a larger proportion of students are “on track” now as compared to 2011-2012. On the other hand, there is work to do in supporting our struggling readers to reach or exceed grade expectations. While Read to Succeed, Leveled Literacy Intervention, and Roadways to Reading are key additional supports, we are constantly reviewing current practice and consulting new research to ensure that we provide all students with the support to become successful readers. Supporting the struggling reader Saskatoon Public Schools provides a broad range of instructional supports beyond regular classroom instruction for students who struggle learning to read. Among these additional supports are Leveled Literacy Intervention, Leveled Literacy Tutor Program, and Roadways to Reading.

• Leveled Literacy Intervention (LLI) LLI supplements regular classroom instruction. Students in LLI meet regularly in small groups with their teacher to:

- Identify quickly students’ particular learning needs, and - Provide support tailored to their needs.

Once the student has “caught on”, he or she “graduates” from the LLI group and other students take their place. The length of time students receive LLI support ranges from one to eight months.

• Leveled Literacy Intervention Tutor Program

The Leveled Literacy Intervention Tutor Program uses the LLI tools, but tutors meet with students one-on-one for more direct support. There are three rounds of tutor placements per year lasting about 2 months each. Typically, students receive tutor support for one round in a year; however, in some cases, students receive tutor support for a second or third additional round.

• Roadways to Reading Roadways to Reading provides intensive and individualized intervention to students experiencing significant difficulty learning to read. Roadways is a locally designed program during which teachers identify where struggling students are on the reading development continuum and support students along that continuum to help them get “on track”. Students in Roadways generally meet with their teacher in groups of four, four days a week for about 100 minutes each time.

Next steps The various components of Literacy for Life move us toward our Board’s overall goal of ensuring that all students are able to read at or above grade level.


Several new initiatives were implemented in 2015-2016. Two of them are described below. • Grade 1 to 3 teachers participated in professional learning about the Saskatchewan Reads and La

Lit documents to enhance their existing English Language Arts instruction and assessment repertoires.

• Principals explored the Saskatchewan Reads for Administrators document, which is closely aligned to our Literacy for Life work. It highlights the role instructional leadership plays in improving student learning and provides school administrators with practical suggestions for supporting teachers on their learning journeys.

A few of our plans for 2016-2017 include:

• Continued work with kindergarten to grade 3 teachers on learning about and implementing the key instruction and assessment strategies identified in Saskatchewan Reads,

• Adaptation of Saskatchewan Reads for use in grades 4-8 classrooms, • Enhanced focus on engaging parental in supporting students’ reading at home – especially at the

prekindergarten and kindergarten levels, and • Further implementation of the strategies for creating language-rich classroom environments that

prekindergarten and kindergarten teachers have learned over the last few years.


TOPIC: SCHOOL OPENING UPDATE


BACKGROUND CURRENT STATUS Saskatoon Public Schools is celebrating the start of another school year. Division staff members were busy preparing for the return of students and families when classes resumed September 1, 2016. Some of the highlights of the preparation include: • Our Saskatoon Public Schools family – roughly 2,400 strong – came together for our annual School

Opening Celebration. With the theme “Celebrating Our Diversity,” Board Chair Ray Morrison, Director Barry MacDougall and Deputy Director Shane Skjerven provided updates on the previous year and what to expect in the coming year including strengthening our students’ learning outcomes through our Board’s priorities and the Education Sector Strategic Plan. Also, the division’s response to the Truth and Reconciliation Commission’s Calls to Action was introduced. The celebration included inspiring performances and presentations by numerous students, staff members, and parents. Our partners from the Saskatoon Police Service, Saskatoon Fire Department, and Saskatoon Public Schools Foundation also joined us for presentations.

• 70 teachers new to Saskatoon Public Schools attended a one-day new teacher orientation in August. • Approximately 330 staff members attended and facilitated sessions at Ignite 2016, the annual

professional development opportunity held prior to the start of the school year. It should be noted that these sessions are not required – all who attended took time out of their summer vacations to be there. Sessions included: Visual strategies to support students in the classroom; Bringing Métis children’s literature to Life; Differentiation 101: Responding to the needs of all learners; Coding and Robotics; Self-regulation and mindfulness; When anxiety comes to school; Gender and Sexual Diversity: Information for School Staff, and many more.

• Our Facilities staff worked diligently over the summer to prepare schools for our growing number of students. Some of the initiatives included: a) Work has started on new portable classroom additions at Centennial Collegiate, Willowgrove School,

and École Henry Kelsey. b) Roofing replacement work is underway at École Alvin Buckwold, Confederation Park, Lester B.

Pearson, Prince Philip, École River Heights, Roland Michener, and Vincent Massey schools, and Walter Murray Collegiate.

SASKATOON BOARD OF EDUCATION 7b

c) A major site upgrade to address spring flooding issues at Montgomery School is nearing completion. d) Renovations at City Park School to accommodate the new Montessori elementary program are

almost complete. e) Playground upgrades at École Lakeview and Lakeridge schools are underway. f) Work was completed on Evan Hardy Collegiate’s theatre roof reconstruction. g) Many other upgrades and improvements at various schools and collegiates have been completed

over the summer. • The Newcomer Student Centre, housed at Central Office, has assessed approximately 200 students since

it opened this August for the new school year. It has welcomed more than 4,000 students since opening in August 2011.

• With the continued growth of French Immersion, École Forest Grove School will expand its program to kindergarten – grade 7 and Centennial Collegiate has added French Immersion at the grade 12 level. The program at École Alvin Buckwold School is also expanding to grade 7 this year. Late French Immersion programs at École Alvin Buckwold and École Forest Grove schools expanded to grade 7.

• The division launched the Montessori elementary program at City Park School and the FLEX Program expanded to grade 10.

• We continue our valued work with the Whitecap Dakota First Nation, and with the Saskatoon Tribal Council and Central Urban Métis Federation Inc. through our Okicīyapi Partnership. We will continue building our relationship with Gabriel Dumont Institute.

PREPARED BY DATE ATTACHMENTS Mr. Barry MacDougall, Director of Education September 1, 2016 None


TOPIC: 2016 MUNICIPAL ELECTION


BACKGROUND The municipal election will be held on Wednesday, October 26, 2016. CURRENT STATUS Trustees may wish to make note of the following information: Candidates must submit their nomination papers to the Returning Officer or Nomination Officer at the

City Clerk’s Office during the period September 6, 2016 to September 21, 2016 (4:00 p.m.) • Saskatoon Public Schools will have candidate information available on the Saskatoon Public Schools’

website (www.spsd.sk.ca) in time for the nomination period. • Trustee Candidate Forums have been tentatively scheduled for Tuesday, October 18, 2016 for Trustee

candidates to outline their election platform. This will be confirmed in the September 20, 2016 public Board meeting file.

• An advertisement will be placed in local media in the near future providing information on the date, time

and locations of the Trustee Candidate Forums. PREPARED BY DATE ATTACHMENTS Mr. Barry MacDougall, Director of Education August 31, 2016 None

SASKATOON BOARD OF EDUCATION 7c

http://www.spsd.sk.ca/


TOPIC: FACILITIES WORK PLAN UPDATE 2015 - 2016

FORUM AGENDA ITEMS INTENT [] Board Meeting [ ] Correspondence [] Information [ ] Committee of the Whole [ ] New Business [] Decision [] Reports from Administrative Staff [ ] Discussion [ ] Other:

BACKGROUND The Board receives a facilities work plan periodically and at the beginning and end of summer for its reference and information. CURRENT STATUS Attached please find a copy of the updated Facilities 2015 – 2016 Work Plan alphabetized by school. Mr. Stan Laba, Superintendent of Facilities will be in attendance to answer any questions that Trustees may have. PREPARED BY DATE ATTACHMENTS Mr. Stan Laba, Superintendent of Facilities August 30, 2016 2015-2016 Work Plan

RECOMMENDATION Proposed Board Motion (if removed from consent items): That the Board receive the Facilities Work Plan Update 2015-2016 for information.

SASKATOON BOARD OF EDUCATION 7d

Printed for Board File August 30, 2016

2015 ‐ 2016 WORK PLAN ALPHABETIZED BY SCHOOL

Facility Current Status Description

Aden Bowman Collegiate Complete Theatre rigging Aden Bowman Collegiate Construction Complete A/C units (music and practice)Aden Bowman Collegiate Complete Asphalt RepairAden Bowman Collegiate Deferred New flooring in earth keeper program room 1201Administration Ave G Complete Purchase 2 used trucksAdministration Ave I In progress Ave I site improvements

Administration Central Office Complete Third floor office renovation summer 2015Administration Central Office In progress Commissionaires for Board Meetings

Administration Central Office In progress Cut parking lot keys for contractors Administration Central Office In progress Paint Superintendent officeAdministration Central Office Complete Wall repair/paint 3404Administration Central Office Complete December office moves

Administration Central Office Complete Electrical plug in Human Resources meeting roomAdministration Central Office Complete HVAC retrofittingAdministration Central Office Complete DVD shelves for Central Resource CentreAdministration Central Office Complete Three additional floor mounted bike racksAdministration Central Office Deferred Create hallway to Cultural RoomAdministration Central Office Deferred Infill manhole in back alleyAdministration Central Office Deferred Mailboxes on 3rd floorAdministration Central Office Deferred Removal of cement and dispose of various items in basement of Central OfficeAdministration Central Office Approved Plaque for Board RoomAlvin Buckwold Complete Correct exhaust hoodAlvin Buckwold In progress Roof Replacement #5, 10, 14, 1 and 1AAlvin Buckwold In progress Two new boilersAlvin Buckwold Complete Band room floor and seam repair Alvin Buckwold Complete 50th Anniversary improvements Alvin Buckwold Complete Painting school flag polesAlvin Buckwold Complete Magnetic hold opens on two sets of double doorsAlvin Buckwold In Progress New south/west side parking lot additionAlvin Buckwold Complete Two portable classroom additionsAlvin Buckwold Complete Playground improvements

Alvin Buckwold Denied Accessible ramp at front entranceBedford Road Complete Replace windows phase II Bedford Road In progress Ceramic tile floor in commons areaBedford Road In progress Technology renovation phase IIBedford Road Deferred Library flooring full repairBedford Road Deferred Metasys upgrade to controls Brevoort Park In progress Classroom division to support enrolment growthBrevoort Park Complete Roof replacement sections #2, 2A, 6 and 6ABrevoort Park Complete Roof replacement section #3Brevoort Park Construction Complete Boys and girls washroom sinkBrevoort Park In progress Glulam repairsBrevoort Park In progress Install whiteboard in art roomBrownell Complete Shower modifications (accessibility)Brownell Denied Push button at recess doorBrunskill Complete Ceiling lift removal

Caroline Robins Complete Install interior door ‐ change room to storage room (enrolment increase)Caroline Robins In progress 2016/2017 enrolment increase items

Caroline Robins In progress Secure shelves in libraryCaroline Robins Complete Interior paintingCaroline Robins Complete 50th Anniversary (2016)Caroline Robins Complete Acoustic improvements in 1406Caswell Complete Build new caretaking closet with floor sink in basement

Caswell Complete Painting boys washroom floor Centennial In progress Four portable additionsCity Park Complete Roof replacement section #2, 2A, 2B, 4, 4A and 5City Park Complete Paint school flag poleCity Park Complete Power panel for transition camp

City Park Construction Complete

Safety improvements required to make Maria Montessori Lease space and SPS Montessori Program space appropriate for Elementary and younger users

City Park Construction Complete Mechanical and electrical upgradesCity Park Complete School repurposing projectCollege Park Construction Complete Phase 1 window replacement

College Park In progress Asbestos removal front façadeCollege Park Complete Washroom upgrade College Park Complete 50th anniversary improvements College Park Complete Paint school flag pole

Page 1 of 5




College Park Complete Interior painting corridor 1400College Park Complete Magnetic hold opens on two sets of double doorsConfederation Park Complete Optometrist roomConfederation Park Complete Replace stage flooringConfederation Park Complete Paint school flag poleConfederation Park Complete Washroom flooringConfederation Park Complete Complete locker paintingConfederation Park In progress Roof replacement section #4 and 7Confederation Park Denied Retractable grab barDundonald Deferred Window and landscaping modifications (rooms 1214 & 1213)Eco‐Science Centre Complete New Well

Evan Hardy Complete Re‐Roof projectEvan Hardy Complete Roof replacement section # 9 and 9AEvan Hardy In progress Phase II ‐ landscaping/gradingEvan Hardy Complete Band/Music room flooring upgradesEvan Hardy Complete Interior wall painting in vestibuleEvan Hardy Construction Complete Gym paintingEvan Hardy In progress Staff washroom upgradesEvan Hardy Deferred Roof replacement #16Evan Hardy Deferred Exterior grading along east wallFairhaven Complete Roof replacement section #1A, 1B, 1C,1D, 2, 3 and 5Fairhaven In progress Corridor and classroom flooringFairhaven Deferred Exterior panelsFairhaven Complete Replace floor drain pan in main supply ductFairhaven Deferred Mechanical replacement on roof section 3Forest Grove Complete Minor roof repair section 1Forest Grove Complete Flooring in portable 1504Forest Grove Complete Push button front doorGreystone Heights Complete Roof replacement section# 4 and 5Greystone Heights Complete Exterior painting Greystone Heights Denied Re route duct work from under the slabHenry Kelsey Complete Auto door openerHenry Kelsey In progress One new portable addition (phase III)Henry Kelsey In progress Hill re‐seedingHenry Kelsey Complete Two new portable addition (phase II)Henry Kelsey In Progress Design development and phasing of accessibility improvements

Holliston Construction Complete Masonry repairsHolliston Complete Replace stage flooringHolliston Complete Floor protector in multi purpose roomHolliston Denied Add asphalt ramp Holliston Complete Hall doors to gym ‐ decrease sizeHoward Coad In Progress Gym flooringHoward Coad Construction Complete Various classroom and stage flooringHoward Coad In progress Repair/paint lockers and chalk railsHoward Coad Construction Complete Stage front and storage room alterationsHoward Coad Deferred Gym paintingHugh Cairns In Progress 2016/2017 enrolment increase items

Hugh Cairns In progress Personal care washroom changesHugh Cairns Complete Boiler replacement

Hugh Cairns Complete Band room floorHugh Cairns Deferred Boys and girls washroom upgradeHugh Cairns Cancelled 2015/2016 enrolment increase items

James Alexander Complete Accessibility ‐ add railing John Dolan In progress Personal care washroom renovationJohn Dolan In progress Electrical in 1305 (program change)John Dolan Complete Add pads to gypsum walls in classroomJohn Dolan Complete Remove hill (design only)John Dolan Complete Interior painting John Dolan In Progress Remove hill ‐ construction only John Dolan Deferred Emergency plan implementation

John Dolan Deferred New boiler systemJohn Lake Construction Complete Replace stage flooringJohn Lake Construction Complete Rekey SchoolKing George Complete Masonry repairsKing George In progress Foundation wall repair King George Complete Paint 100.3 vestibule, 100.2 vestibule and ceiling in 100.2 vestibuleKing George Complete Girls washroom floor needs to be painted 0106

Page 2 of 5




King George Complete boys washroom floor needs to be painted 0108King George Complete Paint exterior doors

King George In ProgressStairs from main floor to basement on SW and SE sides of schools. Replace battleship treads and trim bards, repair stringers.

Lakeridge Complete Roof replacement sections #15B, 15C and 15DLakeridge Complete Roof replacement in corridor 15A and portable 9 (30)Lakeridge Complete Playground improvements

Lakeridge Deferred Main corridor Interior paintingLakeridge Deferred Roofing ‐ North portable hallway and some portablesLakeview In Progress Gym flooring (large and small)

Lakeview In Progress Playground improvements

Lakeview In progress Stage frontLakeview Complete Gym painting (large and small)

Lawson Heights In Progress Mechanical unit replacement on roof section 4Lawson Heights Complete Ceiling tiles phase 2Lawson Heights Complete Ceiling tiles phase 1Lawson Heights Complete Repair/replace bubbled flooringLawson Heights In progress New exterior panelsLawson Heights Complete Asbestos removal ‐ exterior panelsLawson Heights Complete Roof Replacement Section # 2A, 2B, 2C, 3, 4, 5 and 6Lester B. Pearson Complete Flooring in 1200Lester B. Pearson Complete Flooring in 1600 & 1300Lester B. Pearson Complete Safety PVC in 1500 and PvC in 1100Lester B. Pearson Complete Entrance CarpetLester B. Pearson In Progress Roof replacement section #5 and 10Lester B. Pearson Construction Complete Sr. Boot room doors and hardware to be replacedMarion Graham Construction Complete One roof top unit replacement (and design and phasing for five root top units)Marion Graham Complete Gym dividing curtainMarion Graham In Progress Hardware change in washroomMarion Graham Deferred Roof replacement section # 4Marion Graham Deferred New boilerMarion Graham In Progress Repair Library flooringMayfair In Progress New inserts in windows, lower sash, etc. PHASE 1Mayfair In Progress Hallway flooring ‐ main and secondMontgomery In progress Drainage correctionMontgomery Complete Computer lab ‐ install computer stationMontgomery Complete Flooring ‐ classroom and corridorMontgomery In Progress Design for science room ventilationMontgomery Deferred Expansion of staff parking lotMount Royal Complete Drama and art program renovationMount Royal Complete structure repairs for rooms 1302, 1302.2 and 1304.2Mount Royal Complete Daycare floor replacement

Mount Royal Construction Complete Add DX cooling to daycare Mount Royal Deferred Gym(s) roof replacement

Mount Royal Complete Replace domestic boiler with commercial domestic hot water tankMount Royal Deferred Remove asbestos on water tankMount Royal Deferred Cafeteria floor requires replacement

Mount Royal Deferred Roof replacement section #2Mount Royal Complete Temporary power for Pow Wow

Mount Royal Construction Complete Masonry repairsMount Royal Complete Install two hand railsNorth Park Wilson Construction Complete Replace two roof top units on portables with new change air unitsNutana Deferred Daycare flooringPleasant Hill Complete Masonry repairsPleasant Hill Complete Roofing replacement section #2, 4 and 7Pleasant Hill Complete Build wheel chair ramp

Pleasant Hill Deferred Replace main floor flooring, classroom 1103 & 1104Pleasant Hill Complete Electrical subpanel for second floorPleasant Hill Approved Replace two thumb latches with lever handlesPleasant Hill Deferred Second floor windows in schoolPrince Philip Complete Add safety glass to two exterior classroom windows from insidePrince Philip In progress Roof replacement #6Prince Philip Complete Flooring in two south hallwaysPrince Philip Complete Washroom flooringPrince Philip Deferred New boilersPrincess Alexandra Complete Masonry repairsPrincess Alexandra In Progress Front door and frame rusting

Page 3 of 5




Princess Alexandra Deferred Gym floorPrincess Alexandra Deferred Replace windows in library area and nutrition roomQueen Elizabeth Deferred Review and remediate damaged wall surfaces in high profile areasQueen Elizabeth Construction Complete Rekey schoolQueen Elizabeth Complete Replace sand in playgroundRiver Heights Construction Complete Replace two roof top units on portables with new change air unitsRiver Heights In Progress Roof replacement #2 and 7River Heights Complete Permanent repair to ceiling beams

River Heights In Progress New boilerRiver Heights In Progress Shower modifications

River Heights In Progress Asphalt ramp at playground entranceRiver Heights Complete Old boiler 3" isolation valvesRiver Heights Denied Motion sensor on one sink and toilet in boys/girls washroom (MTCE completing under RM)

Roland Michener Complete Quiet room renovationRoland Michener Complete Replace three urinals and replace tilingRoland Michener In Progress Roof replacement #6Royal West Complete Masonry repairsRoyal West Complete Early Learning Care CentreRoyal West In Progress Mechanical and electrical upgradesRoyal West Deferred Install Metasys

Royal West Deferred Boiler replacement

Saskatoon Public Schools In Progress Game line repairsSaskatoon Public Schools In Progress AED replacement pads and batteries Saskatoon Public Schools Complete Emergency response door labelsSaskatoon Public Schools Complete Rekeying of elementary outdoor exitsSaskatoon Public Schools In Progress Castle school renewal auditsSaskatoon Public Schools In Progress Consulting ‐ City Centre and Bus BarnsSaskatoon Public Schools In Progress Roofing preventative maintenance and minor repairs at Various SchoolsSaskatoon Public Schools Complete Sports field maintenance summer 2015Saskatoon Public Schools In Progress Water advisory items

Saskatoon Public Schools In progress Sports field maintenance 2016Saskatoon Public Schools In Progress Accessibility audits 15/16Saskatoon Public Schools In progress 2016 annual roof assessments and warranty inspectionsSaskatoon Public Schools Complete Accessibility audits 14/15 Saskatoon Public Schools Cancelled Tarmac ‐ various schoolsSaskatoon Public Schools In Progress Collegiate occupant load studySilverspring Complete Insurance flooring upgrade Silverwood Complete Velcro in gymSilverwood Complete Push button front doorSutherland Complete Plaque in library Sutherland In Progress Elec plug is girls washroomVictoria Complete Basement floor repairVictoria Complete 2015/2016 enrolment increase items

Victoria Construction Complete Flooring in basement

Victoria Construction Complete Washroom upgradesVictoria Construction Complete New toilet partitions in downstairs boys washroomVictoria Deferred Replace carpet in staff roomVincent Massey Construction Complete Main fire alarm panel updateVincent Massey Complete Hallway slab in front of Library has failed (consulting)Vincent Massey In progress Personal care washroom upgradeVincent Massey Complete Roof replacement section #1, 2 and 3Vincent Massey In Progress Two new boilersVincent Massey In Progress Wheelchair liftVincent Massey In progress Roof replacement section #7 & 9Vincent Massey Deferred Corridor flooringVincent Massey Deferred Hallways slab in front of Library (construction)Vincent Massey Deferred Replace all exterior windowsVincent Massey Deferred Correct drainageW.P. Bate Complete Washroom painting and boot room paintingW.P. Bate Deferred Seams in first floor hallway are lifting and caulking missing

Walter Murray Complete North boiler room condensateWalter Murray In Progress Caulking replacement as required on exterior windows and glass block Walter Murray In progress Roof replacement section #8 Walter Murray Complete Design site upgrades (asphalt around transformer)

Walter Murray Deferred Electrical panels in various areas, motor control center ‐ south boiler roomWalter Murray Deferred Site upgrades construction

Page 4 of 5




Walter Murray Deferred Design review Home Ec. LabWestmount Complete Fix and paint ceiling in south‐east stairwell basement exitWestmount Complete Temporary power for Pow Wow

Westmount Complete Principal's office flooringWestmount Complete Flag poleWestmount Complete Playground site improvements

Wildwood Complete Ceiling tiles phase 1Wildwood Complete Ceiling tiles phase 2Wildwood Deferred Gym painting (large and small)

Wildwood Complete Handrail

Wildwood In Progress Gym flooring (small gym only)Wildwood Complete Consulting Fees for CMU ReviewWildwood In Progress A/C main 60 tonWillowgrove In Progress SPS constructionWillowgrove In Progress Two portable classroom additionsWillowgrove In Progress Furniture & equipment

Status Definitions:

Approved: Finalizing tender documents, no contractor has been awarded the workCompleted: Project work and billing completed

Construction Complete: Project work on site is completed

Deferred: Project work was not able to be completed this year In Progress: Contractors are on siteReview: More information required to determine scope

Page 5 of 5


TOPIC: PRE-AUTHORIZATION OF TENDERS OVER $100,000 DURING SUMMER 2016

FORUM AGENDA ITEMS INTENT [] Board Meeting [ ] Correspondence [] Information [ ] Committee of the Whole [ ] New Business [] Decision [] Reports From Administrative Staff [ ] Discussion [ ] Other:

BACKGROUND At its meeting on June 21, 2016, the Board authorized Administration to approve tenders over $100,000 during summer 2016 based on a variety of conditions as summarized at that meeting, including reporting back to the Board in fall 2016 on all such awarded projects. The motion read as follows: “That the Board authorize Administration to approve tenders for projects in 2015-2016 and of 2016-2017, provided specific budget limits are not exceeded, or where specified budget limits are exceeded,that Administration consult with KDL Consulting to determine good market value of each tender to ensure that the total 2015-2016 and 2016-2017 budgets are not exceeded where all individual project costs are tabulated. It is also required that Administration report to the Director and/or Chief Financial Officer of any such projects exceeding $100,000 for their approval prior to award, and that Administration report to the Board on September 6, 2016 on all such awarded projects.” CURRENT STATUS Following is a summary of Facilities projects greater than $100,000 approved during the summer of 2016: Bedford Road Collegiate: $210,000 contract to Johnson Controls LP, to upgrade aspects of the existing building automated control system (originally provided by Johnson Controls LP) at Bedford Road Collegiate. This upgrade provides the latest release version of hardware and software available for all existing hardware and software that is obsolete and/or unserviceable. The contract was sole sourced because the original proprietary system provided by John Controls LP can only be updated by Johnson Controls LP. The contract was approved by Mr. Garry Benning, Chief Financial Officer, on July 15, 2016.

PREPARED BY DATE ATTACHMENTS Mr. Stan Laba, Superintendent of Facilities August 30, 2016 None RECOMMENDATION Proposed Board Motion (if removed from consent items): That the Board receive the Pre-Authorization of Tenders Over $100,000 During Summer 2016 for information.

SASKATOON BOARD OF EDUCATION 7e


TOPIC: NEW SCHOOL BUNDLING UPDATE


BACKGROUND Trustees have requested that Administration provide regular updates for the New School Bundling Project. CURRENT STATUS During the summer a number of site tours were undertaken. Attendees included Trustees, new principals, facilities staff, communications representatives and members of administrative council. Attendees were given the opportunity to walk through the new schools and ask questions. Significant milestones in the next twelve months include:

• Exterior masonry completion– September 2016 • Media tour – September 2016 • Landscaping completion– October 2016 • Steel stud and interior drywall completion – November 2016 • Exterior cladding completion– December 2016 • Interior painting completion– March 2017 • Interior finishes completion– May 2017 • Mechanical and electrical completion– May 2017 • Deficiency review and clean-up – June 2017 • Service commencement – June 30, 2017 • Building hand-over – July 1, 2017 • Furniture and equipment delivery and set up – July - August 2017 • Commencement of classes – September 2017

The four Saskatoon projects are adhering to the approved construction work schedule and are expected to be completed by the target service commencement date of June 30, 2017.

PREPARED BY DATE ATTACHMENTS Mr. Stan Laba, Superintendent of Facilities August 30, 2016 Saskatchewan Joint- Ms. Lyndi Dyck, Facilities Administrator Use School Project Presentation

RECOMMENDATION Proposed Board Motion (if removed from consent items): That the Board receive the New School Bundling Project Update for information.

SASKATOON BOARD OF EDUCATION 7f

8/30/2016

1

Saskatchewan Joint-Use School Project

Construction Progress in the Saskatoon Public Schools:

Evergreen, Hampton, Rosewood, and Stonebridge

Date: August 29, 2016

Exterior Progression

Stonebridge Cultural Room

Rosewood

Hampton Village

Hampton Early Learning Childcare

Evergreen

8/30/2016

2

Gymnasiums and Multipurpose Activity Rooms

Glazing for natural lightIn Evergreen

Glazing for natural lightIn EvergreenMasonry block Masonry block

CAT6 cable pulled into the network rooms

Electrical panels installed and prepped for inspection

Networking and Electrical

8/30/2016

3

Connectivity

Breakout Room

Barn Door

Heat Island Effect

8/30/2016

4

Mechanical

Outdoor Learning

8/30/2016

5

Presentation Stairs

Drawing Review During the Board Tour

8/30/2016

6

Project Summary (as at August 29, 2016)

On time

On budget

On schedule to open in September 2017

The Ministry of Education and SaskBuildsconfirm that all projects are:


TOPIC: FINANCIAL RESULTS FOR THE PERIOD SEPTEMBER 1, 2015 TO JUNE 30, 2016


BACKGROUND The attached financial information shows the school division’s year-to-date financial position. CURRENT STATUS Attached are the following documents:

1. Memorandum regarding Financial Results to June 30, 2016 Pages 1-4 2. Statement of Financial Activities to June 30, 2016 Page 5 3. Statement of Cash Flow Requirements Page 6 4. Capital Expenditures Page 7 5. Internally and Externally Restricted Surplus Page 8

Trustees with specific questions are asked to contact Mr. Garry Benning prior to the Board meeting. PREPARED BY DATE ATTACHMENTS Mr. Garry Benning, Chief Financial Officer August 31, 2016 Financial Results Ms. Deanna Scott, Budget and Audit Manager Memo

RECOMMENDATION Proposed Board Motion (if removed from consent items): That the Board receive the financial results for the period September 1, 2015 to June 30, 2016 for information.

SASKATOON BOARD OF EDUCATION 7g

MEMORANDUM DATE: August 2, 2016

TO: Trustees/Administrative Council

FROM: Deanna Scott, Budget and Audit Manager,

Garry Benning, Chief Financial Officer

RE: FINANCIAL RESULTS TO JUNE 30, 2016

For the ten months ending June 30, 2016, the revenues and expenditures are within budget on a total basis. See Schedule 1 and 2 for more information. The following is an explanation for the main revenues and expenditures:

Revenues

a) Property Taxes

$91.1 million and 83% of property tax revenue has been recognized as of June 30, 2016. This is based on the accrued estimate for the 2015/16 school year. This compares to $87.9 million and 83% in 2014-15. The current year numbers are consistent with both budget and the prior year percentages.

b) Provincial Grants

$127.8 million and 67% of the provincial grants have been reported for the year, compared to $105.8 and 96% in prior year. The budgeted grant for 2015-16 and the percentage realized varies significantly from prior year. This is due to the inclusion of $73.6 million for the P3 school project in the budget for the provincial grant for 2015-16. As of June 30, 2016 $31.8 million (43%) of the annual budget for this project was accrued in capital grant revenues based on the status of construction as of March 31, 2016. This low percentage draws down the comparative percentage to 2014-15. Otherwise, grant revenue is on budget for the year and no significant funding adjustments have been made during the year.

c) Tuition and Related Fees

Tuition and related fees consist of revenues from the International Student Program (ISP), as well as federal tuition for First Nations students. $2.8 million and 83% of budget has been realized as of June 30, 2016. This is down from $3.1 million and 103% of budget recognized at the comparable period in prior year. This revenue is expected to be under budget at year end. The difference is primarily due to current year enrolment for the ISP being lower than budgeted. Approximately 172 students are enrolled in 2015-16 whereas budget numbers were based on enrolment of 210 students.

2 Memo to Trustees and Administrative Council Financial Results to June 30, 2016

d) Complementary Services

Complementary services relate primarily to pre-k funding, as well as alternative funding grants. $2.7 million and 79% of budget has been realized so far in the current year. This compares to $2.7 million and 85% the comparable period in the prior year. The pre-k funding revenues are expected to be on budget for the current year. Alternative funding revenues in this category can vary based on grants for alternate programs received during the year.

e) External Services

External services consist of funding for associate and alliance schools, cafeteria revenues and some other programs that are outside regular K-12 programming and complementary services. As of June 30, 2016, $6.6 million and 97% of budget has been recognized. In 2014-15, $6.1 million and 93% of budget had been realized for the comparable period. Revenues are slightly higher than budgeted in the current year, both for federal funding and other programs, leading to the slight variance year over year.

f) School Generated

School Generated revenue relates to student fees and grants at the school level. Revenues of $5.0 million and 100% of budget has been realized in the current year. The collection of school generated funds can vary from year to year and is higher than previous year`s revenue of $4.5, mainly due to timing of revenue inflows.

g) Other

Other includes mainly investment and rental income. Other revenues of $1.1 million and 90% of budget have been recognized so far this year and are expected to be slightly under budget for the year due to interest income being lower than budgeted. This compares to $1.4 million and 111% of budget in 2014-15.

Expenditures

a) Governance

Expenses related to governance total $0.8 million and 97% of budget as of June 30, 2016. This is slightly higher than 2014-15 which showed expense of $0.6 million and 75% of budget for the comparable period. Professional membership and dues (SSBA) are slightly higher in the current year compared to prior year.

b) Administration

Administrative costs are $5.5 million and 80% of budget as of June 30, 2016. This is consistent with the comparable period in 2014-15 which also showed expense of $5.5 million and 82% of budget.


c) Instruction

Instruction expenses total $177.3 million and 95% of budget as of June 30, 2016. This is slightly lower than prior year when expenses were at 97% of budget. Within this category of expense, teacher salary and benefits represent $133.7 million. Secondary teacher salaries are currently under budget due to slightly lower than budgeted salary levels and staffing. Elementary salaries are marginally over budget due to higher than budgeted staffing levels and salary levels are slightly higher than budgeted. Program support costs (including Educational Assistants and support staff) are currently within budget. Supplies, instructional aids and other school related costs are also within budget for the year.

d) Plant

Plant expenses are current at $26.7 million and 76% of budget. This compares to $26.1 million and 76% of budget in the prior year. This account includes maintenance salary and benefits, building operating expenses as well as amortization. Expenditures are at consistent levels with prior year.

e) School Generated Expense

These expenses are currently $4.7 million and 95% of budget. This is lower than prior year which was at $4.4 million and 88% of budget for the comparable period. Timing of expenditures can vary, but the account is expected to be at budget for year end, coming into alignment with the related school generated revenues.

f) Transportation

Transportation expenditures amount to $6.4 million and 88% of budget as June 30, 2016. This compares to $6.9 million and 101% of budget in the prior year. The lower price of fuel has reduced the fuel surcharge and results in actual costs being approximately $0.5 million lower than budgeted. Transportation is expected to remain under budget for the current year.

g) Complementary Services

Complementary service expenditures, related primarily to pre-k, are currently $3.3 million and 93% of budget. This is comparable to 2014-15 levels of $3.1 million and 91% of budget as of the same time period.

h) External Services

External service expenditures were $5.2 million and 77% of budget as of June 30, 2016. This compares to $5.8 million and 89% of budget in 2014-15. Remittances to the associate schools have been distributed in April for the period ended March 31, 2015. The next remittance will be paid and recorded in July. The remittance will be booked on an actual basis in 2015-16 in the period when the remittance is made as opposed to the monthly


accrual booked in 2014/15. Therefore, the costs are slightly lower than reported in the comparable period last year. Overall the costs are in line with budget for the year.

i) Interest/Allowances

Interest expenditures are currently $0.5 million or 79% of budget. This is comparable to 2014-15 levels which were at $0.6 million for the comparable period.

Capital Expenditures

Capital expenditures total $5.4 million for the first eight months of the year (see Schedule 2 – Cash Flow Requirements). The costs incurred in the current year relate primarily to the City Park repurposing project ($1.7 million) and roofing projects continuing from previous years and current year Preventative Maintenance and Renewal funding ($1.5 million). Portables at Henry Kelsey and Alvin Buckwold Schools have costs of $0.8 million and the 2015-16 portable projects at Centennial, Willowgrove and Henry Kelsey have incurred $0.7 million. $0.7 million has been incurred on technology related capital expenditures.

$31.8 million relating to the Joint Use School Projects have been incurred by the province on behalf of Saskatoon Public Schools as of March 31, 2016. Progress billings for the Joint Use Schools are received periodically from the province and the accounts reflect the most current progress billing.

The attached schedule (Schedule 3) provides information regarding the financial status as of June 30, 2016 for capital projects which are considered in progress or have had financial activity during the year. This includes the inception to date costs and budget.

No significant over expenditures compared to budget are expected for projects in progress at the current time. Some portable projects have exceeded budget due to additional scope requirements. These overages will be funded by surplus from previous projects. The City Park repurposing project is also expected to be slightly over budget at project completion and will be funded by capital surplus.

Internally and Externally Restricted Surplus

There are no significant changes to the restricted surplus accounts other than budgeted allocation and allocations from funds outside the operating fund. See Schedule 4 for more information.


Schedule 1

Saskatoon Public SchoolsConsolidated Statement of Financial ActivitiesFor the Ten Months Ended June 30, 2016

2015-16 2014-15Percentage of Percentage of

Consolidated Consolidated Consolidated ConsolidatedActual Budget Actual Budget

RevenuesProperty taxes 91,123,821$ 83% 87,904,054$ 83%Provincial grants 127,162,447 67% 105,815,021 96%Tuition and related fees 2,820,298 83% 3,134,026 103%Complementary services 2,667,447 79% 2,745,426 85%External services 6,614,160 97% 6,073,300 93%School-generated 4,977,470 100% 4,511,289 91%Other 1,131,902 90% 1,385,985 111%

Total Revenues 236,497,545 74% 211,569,102 90%

ExpensesGovernance 815,209 97% 606,062 75%Administration 5,510,689 80% 5,510,438 82%Instruction 177,323,259 95% 169,180,626 97%Plant 26,729,250 76% 26,103,902 76%School-generated 4,684,807 95% 4,366,026 88%Transportation 6,435,661 88% 6,881,419 101%Tuition and related fees 325,496 115% 279,133 100%Complementary services 3,296,134 93% 3,066,746 91%External services 5,246,919 77% 5,888,630 89%Interest/allowances 483,236 79% 573,470 81%

0%

Total Expenses 230,850,661 91% 222,456,452 93% Surplus/(deficit) 5,646,884 (10,887,350)


Schedule 2

Note: Negative cashflow will be offset during July and August when cash expenditures drop significantly as there are no salary costs for the majority of employees. Operating grant revenue remains consistent each month.

Saskatoon Public SchoolsCash Flow RequirementsFor the Ten Months Ended June 30, 2016

Actual Budget2015-16 2015-16

Surplus/(deficit) 5,646,884 66,452,883

CASH REQUIREMENTS:

Tangible capital assets:Purchases (5,424,987) (7,507,012) Joint Use School Project (31,756,881) (73,600,000)

Long term debt:Repayments (4,533,860) (4,857,000) Debt issued

Non-cash items included in surplus/deficit:Amortization expense 10,316,667 12,380,000 Employee Future Benefits expenses - 363,000 Pension Plan Adjustment - 956,000

NET EXCESS (REQUESTED) CASH (25,752,177) (5,812,129)

Reserves: Use/timing difference for Capital Reserves 2,457,657 3,084,783 Contributions to Other Reserves (2,095,609) (764,904) From unrestriced accumulated surplus 1,045,549 3,492,250

ADJUSTED CASH REQUIREMENT (24,344,580) -


Schedule 3

Capital Projects StatusAs of June 30, 2016

Project Name Actual Budget Variance

Roofing Projects

Greystone 521,769 512,380 (9,389) Evan Hardy Collegiate 276,555 280,530 3,975 Brevoort Park 219,920 218,650 (1,270) Lakeridge S30 & 15A 94,400 92,000 (2,400) Lakeridge - 15B, 15C,15D 131,603 140,000 8,397 Fairhaven - 1A, 1B 1C, 2, 3 (13-14) 1,118,259 1,193,369 75,110 Lawson - 2A, 2B, 2C, 3, 4, 5,6 (13-14) 672,882 822,182 149,300 City Park - 2, 2A, 4, 4A, 5 665,050 650,151 (14,899) Brevoort Park - 2, 2A, 6, 6A 630,485 662,560 32,075 Pleasant Hill - 2, 4,7 207,073 220,941 13,868 Vincent Massey 1,2,3 274,686 283,646 8,960 Evan Hardy Collegiate 505,250 508,030 2,780 2016/17 PMR Projects - Alvin Buck #1,1a,5,10,14 - Covertite Roofing and Sheet Metal 25,757 479,000 453,243 Confederation Pk - #4 & 7 30,573 537,000 506,427 LB Pearson #5 & 10 11,106 199,000 187,894 Prince Philip #6 - Covertite Roofing and Sheet Metal 11,689 212,000 200,311

River Heights #2 & 7 19,759 330,000 310,241 Roland Mich #6 - Covertite Roofing and Sheet Metal 13,220 225,000 211,780 Vincent Massy #9 17,174 267,000 249,826 WMCI #8 & 10 - Covertite Roofing and Sheet Metal 29,086 256,000 226,914 Bedford Road Control System 210,000 210,000 Royal West Control System 85,000 85,000 Total Roofing 5,490,639 8,384,439 2,893,800

Portables

Henry Kelsey - 2 499,754 537,000 37,246 Dundonald - 2 399,126 350,000 (49,126) Forest Grove - 3 1,109,827 1,250,000 140,173 Alvin Buckwold - 2 767,823 700,000 (67,823) Henry Kelsey - 2 756,122 700,000 (56,122) Centennial - 4 376,152 1,300,000 923,848 Willowgrove - 2 187,670 650,000 462,330

Henry Kelsey - 1 93,835 325,000 231,165 Total Portables 4,190,309 5,812,000 1,621,691

-

Pre-K, Early Learning, Childcare-

Caroline Robins - Early Learning Centre 636,327 649,998 13,671 Royal West Childcare 148,038 149,000 962 Total Pre-K, Early Learning, Childcare 784,365 798,998 14,633

Special Projects - -

Willowgrove 20,318,303 21,141,303 823,000 City Park Repurposing - Phase 1 2,567,552 2,568,179 627 Vehicles 25,032 78,797 53,765

Total Special Projects 22,885,855 23,709,482 877,392


Schedule 4

Saskatoon Public SchoolsInternally and Externally Restricted SurplusAs of June 30, 2016

Internally Restricted Opening Balance Additions/Transfers As of June 30, 2016Civic Elections 135,139 60,000 195,139

- School Generated Funds 2,548,517 1,248,920 3,797,437

- Facility Rental Reserve 231,953 15,000 246,953

- System Application Reserve 1,125,000 1,125,000

- Trustee Education Allowance 43,000 43,000

- Facility Operating Reserve 332,201 332,201

- Specialized School Equipment Reserve 1,000,000 1,000,000

- Curriculum Renewal Reserve 1,460,000 1,460,000

- Technology Renewal Reserve 650,000 600,000 1,250,000

- Mount Royal Facility Partnership Reserve 169,486 169,486

- Staff Professional Development Reserve 800,000 800,000

- Secondary Security Camera 50,000 50,000

- School Carry Forwards 1,584,567 1,584,567

- Contingency Fund Reserve - -

- Alternative Funds 216,872 (239,052) (22,180)

- Whitecap 141,246 141,246

Total Internally Restricted 10,487,981 1,684,868 12,172,849

Externally RestrictedDonations 423,418 410,741 834,159

Foundation 207,368 207,368

Total Externally Restricted 630,786 410,741 1,041,527


TOPIC: CAMPAIGN CONTRIBUTION AND EXPENSES DISCLOSURE REPORT – BY-ELECTION FEBRUARY 24, 2016 FORUM AGENDA ITEMS INTENT [] Board Meeting [ ] Correspondence [] Information [ ] Committee of the Whole [ ] New Business [] Decision [] Reports from Administrative Staff [ ] Discussion [ ] Other:

BACKGROUND The By-election to fill the vacant board seat for Ward 9 was held on February 24, 2016. Board Policy 25: Elections (Campaign Disclosure and Spending Limits) states that candidates shall file a Statement of Election Expenses/Contribution with the Chief Financial Officer within 180 days following election day. The policy further states that the Chief Financial Officer shall forward to the Board for its information, a report summarizing the campaign contributions and campaign expenses of each candidate, with a notation for any candidate who has exceeded the limit. CURRENT STATUS The deadline for filing contribution information was August 24, 2016. Four of seven candidates filed their papers within the deadline date. Three of the candidates did not file. Detail of the summary of campaign expenses are attached. PREPARED BY DATE ATTACHMENTS Mr. Garry Benning, Chief Financial Officer September 1, 2016 Campaign Expense

Summary

RECOMMENDATION Proposed Board Motion (if removed from consent items): That the Board receive the Campaign Contribution and Expenses Disclosure Report for information.

SASKATOON BOARD OF EDUCATION 7h

Campaign Contribution and Expenses

Saskatoon Public Schools By‐Election February 2016

Last Name First Name

Campaign

Contribution

Campaign

Expense

Total

Surplus

(Deficit)

Exceeded

Limit of

$10,000 ?

1 Bellamy Charmaine 2,200.00$ 3,108.00$ (908.00)$ No

2 Bourke Maurene 462.73$ 462.73$ ‐$ No

3 Coovadia Fatima 1,103.30$ 1,103.30$ ‐$ No

4 Gryschuk Ken

5 Malik Oma

6 Traeger‐Faria Manya

7 Williams William (Bill) ‐$ ‐$ ‐$ No

NO REPORT FILED

NO REPORT FILED

NO REPORT FILED


TOPIC: APPROVAL OF MINUTES – JUNE 21, 2016 AND JUNE 29, 2016

FORUM AGENDA ITEMS INTENT [] Board Meeting [ ] Correspondence [ ] Information [ ] Committee of the Whole [ ] New Business [] Decision [ ] Reports from Administrative Staff [ ] Discussion [] Other: Approval of Minutes

BACKGROUND CURRENT STATUS Attached are the minutes from the June 21, 2016 Committee of the Whole and Regular Board meetings and the June 29, 2016 Special Board meeting. PREPARED BY DATE ATTACHMENTS Mr. Garry Benning, Chief Financial Officer August 31, 2016 Board Meeting

Minutes RECOMMENDATION Proposed Board Motion (if removed from consent items): That the Board approve the minutes of the Committee of the Whole and Regular Board meetings held June 21, 2016 and the June 29, 2016 Special Board Meeting.


UNAPPROVED MINUTES OF A MEETING: of the Board of Education of the Saskatoon School Division No. 13 of June 21, Saskatchewan, held on Tuesday, June 21, 2016 at 3:00 p.m. 2016

MEMBERS PRESENT: Ms. Donna Banks, Ms. Charmaine Bellamy, Ms. Kathleen Brannen, Mr. Dan Danielson, Ms. Holly Kelleher, Mr. Vernon Linklater, Ms. Colleen MacPherson, Mr. Ray Morrison, Mr. Darrell Utley Mr. Linklater joined the meeting at 4:50 p.m. Following discussions in Committee of the Whole, Ms. Banks moved that the Board rise and report.

CARRIED (9)

The meeting adjourned at 5:59 p.m. Secretary of the School Division Board Chair

UNAPPROVED MINUTES OF A MEETING: of the Board of Education of the Saskatchewan School Division No. 13 of June 21, Saskatchewan, held on Tuesday, June 21, 2016 at 7:00 p.m. 2016

MEMBERS PRESENT: Mr. Ray Morrison (Board Chair), Ms. Donna Banks, Ms. Charmaine Bellamy, Ms. Kathleen Brannen, Mr. Dan Danielson, Ms. Holly Kelleher, Mr. Vernon Linklater, Ms. Colleen MacPherson, Mr. Darrell Utley

Agenda: Mr. Utley moved approval of the agenda. Agenda

CARRIED (9)

Celebrating Excellence: Westmount Kohkum Group: Mr. Dean Newton, Celebrating Superintendent of Education, introduced Ms. Nicola Bishop-Yong, Principal, Westmount School, who introduced. Excellence: members of her school and community. Ms. Anne MacLellan, Community School Coordinator, Ms. Faye Westmount Maurice, Métis Traditional Knowledge Keeper, Kohkum Linda Pritchard and her granddaughter all spoke to Kohkum the Board on the value of the Kohkum group at Westmount School. Group Consent Items: Ms. Kelleher moved that the following consent Consent Items agenda items be received and recommendations be approved as presented. 7a) Facilities for Learning Update 7b) New School Bundling Project Update 8 a) Minutes – Approval of June 7, 2016 Minutes 8b) Minutes – Approval of February 23, 2016 Audit and Risk Committee

CARRIED (9)

Approval of the Director’s Annual Evaluation: Ms. Banks moved Approval of that the Board approve the Director Evaluation Report as developed during the evaluation workshop of the Director’s June 14, 2016 as an accurate accounting of the director’s performance for the period August 1, 2016 to Annual June 10, 2016, and further that the Board authorize the Board Chair to make any required technical edits Evaluation and to sign the report on the Board’s behalf.

CARRIED (9)

Saskatoon Board of Education Annual Board Self-Evaluation 2015-2016: Saskatoon Ms. Brannen moved that the Board approve the Board self-evaluation report as developed at the facilitated Board of workshop of June 14, 2016 and that the Board Chair be authorized to monitor the priorities and suggestions Education agreed to and bring items forward for Board consideration as deemed appropriate. Annual Board Self-Evaluation 2015-2016

CARRIED (9)

Pension Trust Agreement: Ms. MacPherson moved that the Board Pension Trust approve the June, 2016 Trust Agreement for the Saskatoon Board of Education Non-teaching Employees’ Agreement Pension Plan.

CARRIED (9)

Board Subcommittee Minutes: Mr. Danielson moved that the Board Board approve the minutes of the Pension Committee meeting of May 3, 2016. Subcommittee Minutes

CARRIED (9)

UNAPPROVED

Correspondence: Ms. Kelleher moved that the Board receive, Correspondence in confidence, the correspondence from the closed session of the Committee of the Whole.

CARRIED (9)

Special Regular Board Meeting – 2016-2017 Operating and Capital Special Regular Budget: Mr. Danielson moved that the Board hold a special Regular meeting of the Board on Wednesday, Board Meeting June 29, 2016 beginning at 11:00 a.m. regarding the 2016-2017 operating and capital budget. 2016-2017 Operating and Capital Budget

CARRIED (9)

Reports of Committees and Trustees: Reports of Committees Trustee Kelleher reported on her attendance at the and Trustees City Park Open House, Sutherland Schools’ Shave for the Brave fundraising event and several year end events at Ward 1 schools. Trustee Linklater reported on his attendance, along with Trustees Danielson and MacPherson at Pension Committee meetings. He attended the pipe and ceremony and Pow Wow at Pleasant Hill School on June 10 , 2016 and also handed out long service awards at that school on June 16, 2016. Mr. Linklater attended the Board dinner on June 13, 2016, refugee awareness day events at civic square and National Aboriginal Day events at Victoria Park on June 21, 2016. Trustee Banks reported on her attendance at Lester B. Pearson School’s lunch featuring pulse crops, Saskatchewan School Board Association Executive meetings, Tommy Douglas Collegiate long service awards presentation, and also the Math Fair at Tommy Douglas Collegiate. Trustee Danielson reported on the vandalism to stained glass windows at Dundonald School. Trustee MacPherson reported on her attendance at several School Community Council meetings and band concerts in Ward 5. She also reported on her attendance at John Dolan School’s graduation and thanked the communities of Alvin Buckwold and John Dolan for welcoming her in her role as temporary Trustee at their schools. Trustee Utley reported on his attendance at the Frankfurter finale event at Brevoort Park School and spoke of the upcoming final film presentation of Evan Hardy Collegiate’s media school at the Roxy Theatre. Trustee Bellamy reported on her attendance at National Aboriginal Day events at Victoria Park. Board Chair Morrison reported on his attendance at the school divisions’ long service award banquet on June 6, 2016 the Board dinner on June 13, 2016 the Director/ Board evaluation workshop on June 14, 2016 meetings of the Saskatchewan School Boards Association and his intent on attending the final film presentation of Evan Hardy Collegiate’s media school. Board Chair Highlights – 2015-2016 School Year: Board Chair Mr. Morrison highlighted the 2015-2016 School Year. Highlights- 2015-2016 School Year

UNAPPROVED

Saskatoon Public Schools’ Response to Truth and Reconciliation Saskatoon Commission of Canada: Calls to Action: Mr. Darryl Isbister, Coordinator, First Nations Inuit and Métis Education Public Schools’ Unit, Ms. Elizabeth Ahiahonu, Teacher, Sutherland School, Ms. Renee LaPlante, Manager of Employee Relations, Response to Mr. Ian Wilson, Principal, Vincent Massey School and Ms. Brenda Green, Superintendent of Education, presented Truth and Saskatoon Public Schools’ response to the Calls to Action of the Truth and Reconciliation Commission. Reconciliation Commission of Mr. Linklater moved that the Board receive the document, “Saskatoon Public Schools Responds to the Truth Canada: Calls and Reconciliation Commission’s Calls to Action”. To Action

CARRIED (9)

Literacy for Life: 2015-2016 Purpose and Progress Report: Ms. Lisa Literacy for Fleming, Superintendent of Education, Ms. Dave Derksen, Superintendent of Education, Mrs. Mary-Jo Devine, Life: 2015- Coordinator: Literacy for Life and Curriculum and Instruction K-5, and Dr. Kerry Alcorn, Coordinator, Collegiate 2016 Purpose Renewal, presented the 2015-2016 Purpose and Progress Report for Literacy for Life and Collegiate Renewal. and Progress Report Mr. Utley moved that the Board approve the “Literacy for Life: 2015-2016 Purpose and Progress Report” to be included as part of the evidence of the quality indicators for the Director’s annual evaluation.

CARRIED (9)

Collegiate Renewal: 2015-2016 Purpose and Progress Report: Collegiate Ms. Lisa Fleming, Superintendent of Education, Ms. Dave Derksen, Superintendent of Education, Mrs. Mary-Jo Devine, Renewal: Coordinator: Literacy for Life and Curriculum and Instruction K-5 and Dr. Kerry Alcorn, Coordinator, Collegiate 2015-2016 Renewal, presented the 2015-2016 Purpose and Progress Report for Literacy for Life and Collegiate Renewal. Purpose and Progress Report Ms. MacPherson moved that the Board approve the “Collegiate Renewal: 2015-2016 Purpose and Progress Report to be included as part of the evidence of the quality indicators for the Director’s annual evaluation.

CARRIED (9) Pre-Authorization of Tenders over $100,000 During Summer 2016: Pre-Authorization Ms. Banks moved that the Board authorize Administration to approve tenders for projects in 2015-2016 and of Tenders over 2016-2017, provided specific budget limits are not exceeded, or where specified budget limits are exceeded, $100,000 During that Administration consult with KDL Consulting to determine good market value of each tender to ensure that Summer 2016 the total 2015-2016 and 2016-2017 budgets are not exceeded where all individual project costs are tabulated. It is also required that Administration report to the Director and/or Chief Financial Officer of any such projects exceeding $100,000 for their approval prior to award, and that Administration report to the Board on September 6, 2016 on all such awarded projects.

CARRIED (9)

Three Year Preventative Maintenance and Renewal Plan: Mr. Danielson Three Year moved that the Board approve the 2017-2020 Three Year Preventative Maintenance and Renewal Plan Preventative dated May 26, 2016. Maintenance and Renewal Plan

CARRIED (9)

Tenders for Roofing Replacements at Various Schools: Ms. Bellamy Tenders for moved that the Board approve roofing replacement for the following projects: Roofing Replacements 1. Alvin Buckwold Roof Sections 1, 1A, 5, 10 and 14 in the total amount of $383,000 plus GST to Covertite at Various Roofing and Sheet Metal. Schools 2. Prince Philip Roof Section 6 in the total amount of $169,350 plus GST to Covertite Roofing and Sheet Metal. 3. Roland Michener Roof Section 6 in the total amount of $179,700 plus GST to Covertite Roofing and Sheet Metal. 4. Walter Murray Roof Section 8 in the total amount of $204,300 plus GST to Covertite Roofing and Sheet Metal. 5. Confederation Park Roof Sections 4 and 7 in the total amount of $429,550 to GST to Haid Roofing Ltd. 6. Lester B. Pearson Roof Sections 5 and 10 in the total amount of $159,162 plus GST to Century Roofing and Sheet Metal Ltd. 7. Vincent Massey Roof Sections 1, 7 and 9 in the total amount of $213,056 plus GST to Flynn Canada Ltd. 8. River Heights Roof Sections 2 and 7 in the total amount of $263,401 plus GST to Flynn Canada Ltd.

CARRIED (9)

UNAPPROVED Additional 2015-2016 Facilities Projects: Ms. Brannen moved Additional that the Board approve $315,000 from the Unrestricted Accumulated Surplus in 2015-2016 for the following 2015-2016 three projects: Bedford Road Collegiate – main floor corridor/commons flooring replacement, Evan Hardy Facilities Collegiate – site work, landscaping and draining upgrades, and City Park School – master planning/ Projects preliminary design work.

CARRIED (9)

Audited Statements of the Pension Plan for the Non-Teaching Audited Employees: Ms. MacPherson moved that the Board approve the audited statements of the Pension Plan Statements for the Non-teaching Employees of the Board of Education of the Saskatoon School Division No. 13 of of the Pension Saskatchewan for the fiscal year ended December 31, 2015. Plan for the Non-Teaching Employees

CARRIED (9) Ms. MacPherson moved that the Board adjourn to the call of the Chair or the Special Committee of the Whole Meeting Wednesday, June 29, 2016 at 10:00 a.m.

CARRIED (9) The meeting adjourned at 8:55 p.m. Secretary of the School Division Board Chair

UNAPPROVED MINUTES OF A SPECIAL MEETING: of the Board of Education of the Saskatoon School Division No. 13 of June 29, 2016 Saskatchewan, held on Wednesday, June 29, 2016 at 11:00 a.m.

MEMBERS PRESENT: Mr. Ray Morrison (Board Chair), Ms. Kathleen Brannen, Ms. Charmaine Bellamy, Mr. Dan Danielson, Mr. Vernon Linklater, Ms. Colleen MacPherson, Mr. Darrell Utley,

Agenda: Mr. Utley moved approval of the agenda. Agenda

CARRIED (7)

Approval of the 2016-2017 Budget Report Annual Operating Approval of the and Capital Budget Estimates: Mr. Morrison moved that the Board approve its annual operating and capital budget 2016-2017 estimates for the fiscal year September 1, 2016 to August 31, 2017 as detailed in the Budget Report September 1, 2016 Budget Report to August 31, 2017, subject to minor edits. Annual Operating and Capital Budget Estimates

CARRIED (7)

Ms. MacPherson moved that the Board adjourn to the call of the Chair or the Committee of the Whole Board meeting of Tuesday, September 6, 2016 at 3:00 p.m.

CARRIED (7)

The meeting adjourned at 11:28 a.m. Secretary of the School Division Board Chair


TOPIC: CORRESPONDENCE

FORUM AGENDA ITEMS INTENT [] Board Meeting [] Correspondence [] Information [ ] Committee of the Whole [ ] New Business [] Decision [ ] Reports from Administrative Staff [ ] Discussion [ ] Other:

BACKGROUND The following correspondence is included in this file for the information of the Board: (a) Correspondence from Julie MacRae, Deputy Minister of Education, regarding Saskatoon Public Schools’

estimated revenues and expenditures for the 2016-2017 school year. PREPARED BY DATE ATTACHMENTS Mr. Barry MacDougall, Director of Education September 1, 2016 Correspondence Document RECOMMENDATION Proposed Board Motion: That the Board receive the correspondence as listed.



TOPIC: NEW SCHOOL BUNDLING PROJECT - TENDER FOR FURNISHINGS

FORUM AGENDA ITEMS INTENT [] Board Meeting [ ] Correspondence [ ] Information [ ] Committee of the Whole [] New Business [] Decision [ ] Reports from Administrative Staff [ ] Discussion [ ] Other:

BACKGROUND Request For Proposal (RFP) T1516-0020 Furnishings, for the New School Bundling Project was issued on June 10, 2016 with a closing date of June 28, 2016, primarily to furnish the four new schools opening in September, 2017 and possibly to support the operational needs of the school division at other locations for up to seven years. There were 76 furniture line items offered for tender with an evaluation and award to be done for each item. Saskatoon Public Schools received responses from 10 proponents, one of which was rejected. As a result of this evaluation, the evaluation team recommends the award be split amongst six vendors. The total award for this RFP is within budget. The Evaluation Team consisted of: Manager, Contract Services Facilities Administrator Senior Purchasing Assistant Manager, Purchasing Services Manager, Maintenance & Operations Consultant - Kindrachuk Agrey

CURRENT STATUS All proponents have been contacted with the item award results of the RFP. Administration has confirmed with each of the six successful vendors the specific product quote and price accepted and the estimated dollar amount of business Saskatoon Public Schools expects to result from the RFP process. Letters of intent (contracts) will be issued to these six vendors by September 9, 2016.

PREPARED BY DATE ATTACHMENTS Mr. Garry Benning, Chief Financial Officer August 31, 2016 None Ms. Deanna Scott, Budget and Audit Manager Mr. Lockhart Stankowski, Manager of Purchasing Services Ms. Lyndi Dyck, Facilities Administrator

RECOMMENDATION Proposed Board Motion: That the Board approve the following tenders (RFP #T1516-0020) for furnishings for the new school bundling project:

1. Action Office – storage and miscellaneous items. 2. Brault & Bouthillier – specialty seating – beanbag chairs. 3. Business Furnishings – conventional seating, height adjustable tables and library storage. 4. HBI – soft seating, student work tables for younger ages, special education student desks, file cabinets and

personal teacher storage units for the classroom. 5. SchoolHouse – storage and miscellaneous items. 6. Trade West – speciality seating (rockers), student work tables, flip-top tables, teacher desks, linear library

shelving and totes and storage bins.

SASKATOON BOARD OF EDUCATION 14a


TOPIC: EXPENDITURE OVER $100,000 FOR SRB ANNUAL MAINTENANCE/SUPPORT

FORUM AGENDA ITEMS INTENT [] Board Meeting [ ] Correspondence [ ] Information [ ] Committee of the Whole [] New Business [] Decision

[ ] Reports from Administrative Staff [ ] Discussion [ ] Other:

BACKGROUND

Administrative Procedure – 515, section 7.1 requires that all goods and services in excess of $100,000 requires Board approval. This motion is to request the approval of the expenditure of $164,144 + GST/PST to SRB Education Solutions for annual maintenance and support fees (Sept.1/16 to Aug.31/17). SRB is the software company providing the software platform that supports Saskatoon Public Schools’ financial, HR, payroll, purchasing, leave management, requisition and automated dispatch systems. This annual maintenance and support renewal is planned for and appropriately budgeted.

PREPARED BY DATE ATTACHMENTS Mr. Jason Dunk, Chief Technology Officer August 16, 2016 None

RECOMMENDATION

Proposed Board Motion: That the Board approve the budgeted expenditure of $164,144.00 +GST/PST (total $180,558.40) to SRB Education Solutions for Annual Maintenance and Support.

SASKATOON BOARD OF EDUCATION 14b


TOPIC: PREMIER’S BOARD OF EDUCATION AWARD FOR INNOVATION AND EXCELLENCE IN EDUCATION FORUM AGENDA ITEMS INTENT [] Board Meeting [ ] Correspondence [ ] Information [ ] Committee of the Whole [] New Business [] Decision [ ] Reports from Administrative Staff [ ] Discussion [ ] Other:

BACKGROUND The Saskatchewan School Boards Association awards the Premier’s Board of Education Award for Innovation and Excellence in Education at its fall convention annually. With this recognition comes a $3,000 award provided by The Document Company – Xerox. Saskatoon Public Schools has received this award four times in recent years for the Royal West program (November 2003), the Board’s Literacy for Life priority (November 2006), the Okiciyapi Partnership (November 2007) and Collegiate Renewal (November 2011).

CURRENT STATUS Administration recommends that the Board nominate IGen for this year’s Premier’s Board of Education Award for Innovation and Excellence in Education. The Intergenerational Program (IGen) is designed to provide close and continuing contact between elders in long-term care at Sherbrooke Community Centre and grade six school-aged children over the course of a school year. The conversations and activities that elders and children engage in will enhance the learning that happens through relationships in the home of the elders. The mission is to create a life-changing intergenerational learning experience where creativity is fostered, critical thinking and lifelong learnings are encouraged, and community leaders are empowered for the future. Ms. Keri Albert is the Intergenerational Program teacher based out of Sherbrooke Community Centre. PREPARED BY DATE ATTACHMENTS Mr. Barry MacDougall, Director of Education August 31, 2016 None Mr. Shane Skjerven, Deputy Director of Education

RECOMMENDATION Proposed Board Motion: That the Board nominate IGen for the Premier’s Board of Education Award for Innovation and Excellence in Education.

SASKATOON BOARD OF EDUCATION 14c


TOPIC: APPROVAL OF DIRECTOR FOR SASKATOON PUBLIC SCHOOLS FOUNDATION CORP.

FORUM AGENDA ITEMS INTENT [] Board Meeting [ ] Correspondence [ ] Information [ ] Committee of the Whole [] New Business [] Decision [ ] Reports from Administrative Staff [ ] Discussion [ ] Other: BACKGROUND Saskatoon Public Schools Foundation (Foundation) exists to further enrich the lives of students through educational experiences at Saskatoon Public Schools while encouraging community engagement in public education. At the Foundation meeting on August 19, 2016 the following motion was passed: “Zeba Ahmad, President of Saskatoon Public Schools Foundation forwards a motion to Saskatoon Public Schools Division Trustees to appoint Lisa Fleming as a member of the Saskatoon Public Schools Foundation board” The Foundation Board of Directors recommends the official appointment of the new recommended director.

CURRENT STATUS The Saskatoon Public School Board is the sole member of the Foundation and in accordance with section 5.4 of the Constitution and Bylaw of the Foundation: “Directors are elected by the Member for an initial term of office of three (3) years. Directors are eligible to seek re-election for a second term of office of three (3) years. No director may serve more than three (3) consecutive terms of office. If the Director seeks election for a 3rd consecutive term of office, the director can specify the length of the 3rd term as being either a one (1) year, two (2) year or three (3) year term of office. Directors who have completed their uninterrupted term(s) of office are eligible for re-election one (1) year following the end of their uninterrupted term(s) of office. The term is considered to begin at January 1, following his/her election." There are currently nine directors following the resignation of Mr. Bruce Bradshaw. According to the bylaws of the Foundation, the number of directors can range from a minimum of three to a maximum of fifteen.

PREPARED BY DATE ATTACHMENTS Mr. Shane Skjerven, Deputy Director of Education August 30, 2016 None

RECOMMENDATION Proposed Board Motion: That the Board approve the appointment of Lisa Fleming as Director for Saskatoon Public Schools Foundation Corp. effective September 6, 2016.

SASKATOON BOARD OF EDUCATION 14d

Documents

Board of Education Saskatoon School Division No. 13 ... · 10 The Variable: An SMTS Periodical, Volume 1, Issue 3, June 2016 Reflections on Math Fair 2016 Diana Naumova, Grade 9 I