13
Board of Directors Agenda 3/26/2012 I. Call to Order .......................................................................................... John Johnson 7:30 a.m. II. Community Impact Funded Partner Presentation ........................................ Dave Wilson 7:31 a.m. Fit Kids – Health Education Council – Debra Oto-Kent, Philip Bensing III. Board Member-Only Website/Log-in Demonstration ..................................... Vicki Spano 7:51 a.m. IV. Minutes of the February 22, 2012, Meeting* .................................... John Johnson 8:01 a.m. V. Agency Certification Committee ............................................................Dan Drummond 8:03 a.m. Lord’s Gym Conditional Approval* VI. Finance & Administration Committee Update ................................................ Mark Hoag 8:07 a.m. VII. Foundation Update.............................................................. John Johnson/Steve Heath 8:10 a.m. VIII. Board Development & Nominating Committee ..................................... Dr. Robert Harris 8:13 a.m. United Way Worldwide Self-Assessment IX. Campaign Cabinet Update........................................... Genevieve Shiroma/Pam Stewart 8:18 a.m. X. Resource Development Committee Update ............................................. Carolyn Mullins 8:21 a.m. XI. Marketing Committee Update ..................................................................... Lori Aldrete 8:25 a.m. XII. 2012-13 Budget & Business Plan First-Read#............................................... Staff 8:30 a.m. Executive Overview ....................................................................... Steve Heath Community Impact ............................................... Dr. Richard Pan/Tom Bennett Resource Development .......................................... Carolyn Mullins/Andy Sheehy Marketing .................................................................. Lori Aldrete/Amber Murry XIII. Adjourn ................................................................................................. John Johnson 9:30 a.m. Next Board Meeting: Wednesday, May 23, 7:30 – 9:30 a.m., United Way * Action Item # Review & Comment Bold Denotes Enclosure + Indicates Handout @ FYI only Wednesday, March 28, 2012, 7:30 a.m. United Way – Intel Conference Room / (916) 368-3011, Room 1 10389 Old Placerville Road, Sacramento, CA 95827

Board of Directors Agenda - yourlocalunitedway.org...Board of Directors Minutes Velma Sykes moved to approve the motion. Motion seconded by Dave Wilson. Motion carried 20/0. Agency

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Page 1: Board of Directors Agenda - yourlocalunitedway.org...Board of Directors Minutes Velma Sykes moved to approve the motion. Motion seconded by Dave Wilson. Motion carried 20/0. Agency

Board of Directors Agenda

3/26/2012

I. Call to Order .......................................................................................... John Johnson 7:30 a.m.

II. Community Impact Funded Partner Presentation ........................................ Dave Wilson 7:31 a.m.

Fit Kids – Health Education Council – Debra Oto-Kent, Philip Bensing

III. Board Member-Only Website/Log-in Demonstration ..................................... Vicki Spano 7:51 a.m.

IV. Minutes of the February 22, 2012, Meeting* .................................... John Johnson 8:01 a.m.

V. Agency Certification Committee ............................................................ Dan Drummond 8:03 a.m.

Lord’s Gym Conditional Approval* VI. Finance & Administration Committee Update ................................................ Mark Hoag 8:07 a.m. VII. Foundation Update .............................................................. John Johnson/Steve Heath 8:10 a.m. VIII. Board Development & Nominating Committee ..................................... Dr. Robert Harris 8:13 a.m.

United Way Worldwide Self-Assessment IX. Campaign Cabinet Update........................................... Genevieve Shiroma/Pam Stewart 8:18 a.m.

X. Resource Development Committee Update ............................................. Carolyn Mullins 8:21 a.m. XI. Marketing Committee Update ..................................................................... Lori Aldrete 8:25 a.m.

XII. 2012-13 Budget & Business Plan First-Read# ............................................... Staff 8:30 a.m.

Executive Overview ....................................................................... Steve Heath Community Impact ............................................... Dr. Richard Pan/Tom Bennett Resource Development .......................................... Carolyn Mullins/Andy Sheehy Marketing .................................................................. Lori Aldrete/Amber Murry

XIII. Adjourn ................................................................................................. John Johnson 9:30 a.m.

Next Board Meeting: Wednesday, May 23, 7:30 – 9:30 a.m., United Way

* Action Item

# Review & Comment Bold Denotes Enclosure

+ Indicates Handout

@ FYI only

Wednesday, March 28, 2012, 7:30 a.m. United Way – Intel Conference Room / (916) 368-3011, Room 1

10389 Old Placerville Road, Sacramento, CA 95827

Page 2: Board of Directors Agenda - yourlocalunitedway.org...Board of Directors Minutes Velma Sykes moved to approve the motion. Motion seconded by Dave Wilson. Motion carried 20/0. Agency

Board of Directors Agenda

3/26/2012

Approved Committee/Council Minutes (separate document):

Campaign Cabinet Committee Minutes 12-02-11

Resource Development Committee Minutes 01-04-12 Education Impact Council Minutes 01-05-12

Health Impact Council Minutes 02-08-12 Finance & Administration Committee Minutes 02-17-12

Note: These are the most recent approved meeting minutes for each group; the minutes of their most recent meetings are still in draft form and will not be approved until they meet again.

2

Page 3: Board of Directors Agenda - yourlocalunitedway.org...Board of Directors Minutes Velma Sykes moved to approve the motion. Motion seconded by Dave Wilson. Motion carried 20/0. Agency

Board of Directors Minutes

Board of Directors

Wednesday, February 22, 2012, 7:30 AM

United Way Intel Conference Room

Attendees

Annette Bachmeier, Donna Bland, Diana Borroel, David Bowen, Matthew Boyer, Bill Camp, Mark Hoag,

John Johnson, Lupe Mercado, Ruth Miller, Carolyn Mullins, Terry Myrrdin, Julie Quinn, Genevieve

Shiroma, Pam Stewart, Carolyn Turpin, Dave Wilson, Richard Young

Conference Phone

Lori Aldrete, Velma Sykes

Staff

Tom Bennett, Steve Heath, Victoria Kosha, Greg Larkins, Donna Mobley, Andy Sheehy, Vicki Spano

Community Impact Funded Partner Presentation: Donna Mobley

Tara Parker & Ruthella Turner of the Amador-Tuolumne Community Resources gave a presentation of

their STAR Readers program.

Call to Order

There being a quorum present, Board of Director's Chair John Johnson called the meeting to order at 7:48

AM.

Special Presentation/Tom Lawson Golf Tournament: Greg Larkins

Greg Larkins and Bill Camp presented United Way Board of Directors Chair John Johnson a check from

the Tom Lawson Golf Tournament.

Approval of Minutes for the January 18, 2012 Meeting: John Johnson

Recommendation/Motion: To approve minutes from the January 18th, 2012 meeting.

Genevieve Shiroma moved to approve the motion. Motion seconded by Pam Stewart.

Motion carried 20/0.

Agency Certification Committee – Recommended Approvals for 2012-13: Velma Sykes

Recommendation/Motion: To approve the 129 agencies being recommended for Certified Partner Agency

status for the 2012-13 campaign year. The list was approved by the Agency Certification Committee on

February 17, 2012.

3

Page 4: Board of Directors Agenda - yourlocalunitedway.org...Board of Directors Minutes Velma Sykes moved to approve the motion. Motion seconded by Dave Wilson. Motion carried 20/0. Agency

Board of Directors Minutes

Velma Sykes moved to approve the motion. Motion seconded by Dave Wilson.

Motion carried 20/0.

Agency Certification Committee – Recommended Denials for 2012-13: Velma Sykes

Recommendation/Motion: To approve the recommendation that 11 agencies be denied Certified Partner

Agency status for the 2012-13 campaign year. The list was approved by the Agency Certification

Committee on February 17th.

Velma Sykes moved to approve the motion. Motion seconded by Matthew Boyer.

Motion carried 20/0.

Agency Certification Committee – Recommended Conditional Approval for 2012-13: Velma Sykes

Recommendation/Motion: To approve Conditional Certification for 18 agencies for the 2012-13

campaign year. The list was approved by the Agency Certification Committee on February 17th.

Velma Sykes moved to approve the motion. Motion seconded by Dave Wilson.

Motion carried 20/0.

Agency Certification Committee - Delegation of Approval Authority to Committee: Steve Heath

Recommendation/Motion: To adopt the resolution, delegating approval authority for future agency

certification decisions to the Agency Certification Committee.

Dave Wilson moved to approve the motion. Motion seconded by Julie Quinn.

Motion carried 20/0.

Once the Agency Certification Committee meets and approves the lists the Board of Directors request

that the Committee email the Board of Directors the approved lists.

Marketing Committee Update: Lori Aldrete

The Marketing Committee continues to develop an elevator speech for Board of Directors to use when

networking. Once completed the information will be posted on the Board of Directors page on the United

Way website.

Bob Harris will attend the next Marketing Committee meeting and present video’s as possible ideas for

the Marketing Committee to utilize. The Board discussed video taping testimonies from the Impact

programs and posting on the United Way website.

The next Marketing meeting is scheduled for April 17th, 9:00 AM -10:30 AM at the United Way office.

Finance & Administration Committee: Mark Hoag

Mark Hoag gave an overview of the United Way financials for the period ending December 31st, 2011.

Capital Region Foundation: John Johnson

The Capital Region Foundation Board have interviewed the two Fund Manger finalists and will select the

Fund Manger by noon today.

4

Page 5: Board of Directors Agenda - yourlocalunitedway.org...Board of Directors Minutes Velma Sykes moved to approve the motion. Motion seconded by Dave Wilson. Motion carried 20/0. Agency

Board of Directors Minutes

Board Development & Nominating Committee: John Johnson

John Johnson asked for feedback from the Board Planning. Several Board members made suggestions on

where to have the Planning Session next year. Julie Quinn and Rick Young offered their office facilities

as possible locations.

Campaign Cabinet: Genevieve Shiroma

Genevieve Shiroma and Pam Stewart gave updates of the Campaign Cabinet activities. Rick Fowler

continues working with Andy Sheehy and Steve Heath on creating effective tools for the Board during

campaigning and funding opportunities. There will be a revised model of the Tool Chest .

Next meeting March 30th, Annette Bachmeier will join the meeting.

Other Business: Steve Heath

Steve Heath reviewed the New Board of Directors meeting schedule, the Board will now meet six times a

year. Steve Heath will send out a monthly President’s Report to keep the Board updated.

Executive Session:

The Board went into Executive session at 8:48 AM.

Adjournment

John Johnson adjourned the meeting at 8:58 AM.

Next Meeting

Wednesday, March 28th , 2012 at 7:30 AM., Intel Conference Room, United Way’s offices.

Minutes Taken By Minutes Approved By

________________________________ ____________________________________

Vicki Spano Date John Johnson Date

Administrative Manager Board Chair

5

Page 6: Board of Directors Agenda - yourlocalunitedway.org...Board of Directors Minutes Velma Sykes moved to approve the motion. Motion seconded by Dave Wilson. Motion carried 20/0. Agency

UNITED WAY CALIFORNIA CAPITAL REGION BOARD TRANSMITTAL MEMO

PRESENTED TO: Board of Directors DATE: March 28, 2012

SUBJECT: Conditional Certification of Lord’s Gym

Attachment: Yes No

Handout: Yes No

RECOMMENDED BY:

Dan Drummond, Chair, Agency Certification Committee

TYPE OF ITEM:

Information Review/Comment Action Consent / Routine

APPROVED FOR CONSIDERATION BY:

MOTION To approve conditional certification for the Lord’s Gym. BACKGROUND When reviewing agency applications for certification, staff made an error in its recommendation to deny certification to the Lord’s Gym. It recommended that the Board deny certification and the Board did so on February 22. Even though the Board has now delegated approval authority to the Agency Certification Committee, staff and the committee wanted the full Board to be aware of the error and believe that it would be appropriate for the full Board to reverse the earlier denial. ANALYSIS One of the application reviewers misunderstood notations in the audited financial report submitted by Lord’s Gym. The report noted an unsecured loan of $225,000 involving an officer of Lord’s Gym. The reviewer took this to mean that Lord’s Gym had made a loan to one of its officers—which would be a major ethical and legal problem. In fact, the opposite was the case. The CEO of Lord’s Gym took out a mortgage on his home and loaned the agency $225,000 to augment other financing Lord’s Gym had been able to raise for capital improvements to their South Sacramento facility. It has since been repaid according to the CEO. The agency’s audit and Form 990 did show negative cash flow from operations, but nothing significant enough to warrant denial of certification. Staff therefore recommends that the Board grant Lord’s Gym conditional certification. STATUS Assuming approval today, Lord’s Gym will be added to our list of conditionally approved agencies.

6

Page 7: Board of Directors Agenda - yourlocalunitedway.org...Board of Directors Minutes Velma Sykes moved to approve the motion. Motion seconded by Dave Wilson. Motion carried 20/0. Agency

UNITED WAY CALIFORNIA CAPITAL REGION BOARD TRANSMITTAL MEMO

PRESENTED TO: Board of Directors DATE: March 28, 2012

SUBJECT: Draft 2012-13 Operating Budget – First Read

Attachments (2): Yes No

Handout: Yes No

RECOMMENDED BY:

Steve Heath, President & CEO

TYPE OF ITEM:

Information Review/Comment Action Consent / Routine

APPROVED FOR CONSIDERATION BY:

REQUEST To review and comment on the proposed 2012-13 operating budget. BACKGROUND UWCCR operates on a July 1-June 30 fiscal year. Funding for the operating budget for any given fiscal year is based on the prior year’s revenue. Normally the budget comes to the Board for approval in May. However, because of the unsettled business climate, the last two budgets were not approved by the Board until June or later—staff needing more time to gather and analyze fundraising results. At the recent Board Planning Session, directors said they wanted to resume our standard practice of approving the operating budget in May and that they wanted to be involved in business planning. Today’s review/comment session is part of a revised, bottom-up process designed to accomplish that. Staff: Attended the Planning Session, participated in discussions and listened to Director input, then Met to discuss the direction provided by the Board Planning Session, then Discussed 2012-13 expectations/potential Business Plan goals with each committee/Impact Council, then Met to discuss proposed Business Plan goals, then

Discussed related resource requirements and opportunities for savings, line item by line item, then Jointly prepared this proposal

This presentation is a “first-read” to get feedback on the proposed budget and related business plan goals. It was reviewed by Finance & Administration Committee on March 16. Please note that this budget proposal does not include Impact project funding. Impact funding is determined on a different timeline. For now, staff has assumed Impact funding will remain the same. Also, at this point in time, it is difficult to project final fundraising results or how results will split between United Way gifts and designated gifts. For now, staff assumes no change. This will be trued up later. In terms of what the proposed budget is designed to produce, staff has developed a preliminary fundraising target of $12 million for 2012-13, an increase of $291,000 or 2.5% over this year’s projected total. This

includes $9,522,000 from employee giving (+$271,000), $2,119,000 from corporate gifts and special events7

Page 8: Board of Directors Agenda - yourlocalunitedway.org...Board of Directors Minutes Velma Sykes moved to approve the motion. Motion seconded by Dave Wilson. Motion carried 20/0. Agency

(no change), $120,000 in sponsorships (+$20,000) and $239,000 from other fundraising sources. These amounts do not include other miscellaneous revenues or expected support from the Foundation. ANALYSIS For the 2012-13 fiscal year, staff requests an operating budget of $3,490,300 which is $290,450 or 9.2% more than the approved 2011-12 budget) and $233,168 or 7.2% more than projected 2011-12 actual expenditures. Detail of the proposed budget can be found in Attachment 1. The table below highlights the most significant requested increases and changes. In all, staff is requesting increases on 18 budget line items totaling $377,900. The requested increases are partially offset by proposed decreases on 14 other line items totaling $83,450. Nine line items remained unchanged. Also attached is the draft Dashboard Report for 2012-13, which contains information about the major initiatives staff contemplates for next fiscal year—initiatives that drive the request for budget increases (Attachment 2).

Section Line Net Change Rationale

Salary Expense Staff Salaries +$101,500 Impact Program Officer $55; current staffing is insufficient to effectively manage 3 collaboratives, 3 Impact councils, grant writing and agency certification. (See Attachment 2-Community Impact initiatives for related Business Plan goals/ROI.)

Volunteer Coordinator $45k; per discussion at the Board Planning Session, this position is needed to be able to implement a high-performing volunteer engagement strategy. (See Attachment 2-Volunteer Engagement for related Business Plan goal/ROI.)

Base Salary Increase $44k; for all staff, hourly and exempt. Staff has not had a base pay increase since 2009 but has experienced benefit take-aways.

Position Upgrades $15k; expansion of duties for one hourly position will cause upgrade on pay scale. Promotions for three exempt employees will also increase cost.

Salary Expense Benefits +$113,000 Health care premiums $75k; additional smaller increases for life, dental, vision. (Could have been worse; one high-cost employee will transition to Medicare in November 2012.)

Benefits for additional employees $24k.

Salary Expense Unemployment/ Workers Comp

+$12,900 Experience-based cost increase; several ex-employees drawing unemployment; eligibility lasts longer.

Professional Services

Legal +$5,750 Legal Review; miscellaneous items ranging from UWCCR Services proposal to UW policy binder to HR issues to “When the Paycheck Stops” brochure.

Professional Services

Accounting Contract

+$10,000 Additional Support; required for additional work on Foundation, including additional 990s.

Non-Capitalized MIS

Maintenance +$6,000 Wealth Engine; $4k for donor database service.

8

Page 9: Board of Directors Agenda - yourlocalunitedway.org...Board of Directors Minutes Velma Sykes moved to approve the motion. Motion seconded by Dave Wilson. Motion carried 20/0. Agency

Section Line Net Change Rationale

Non-Capitalized MIS

Telecommuni-cations

+$5,000 Telephones; anticipated additional costs for office and cell phones.

Non-Capitalized MIS

Equipment Lease +$6,000 Copiers/printers; we under-budgeted this year; also changed vendors and slightly upgraded equipment.

Dues & Subscriptions

United Way Worldwide Dues

+$32,500 Mandatory dues; not an increase per se. Total dues actually go down, but a UWW billing error last year caused us to under-budget by $42k in 2011-12.

Marketing & Events

Private Sector/ Organizational

+$34,800 90th Anniversary Advertising $25k; retain ad agency; plan an implement first year of 2-year plan, including purchase of ads in publications such as chamber directories and magazine/newspaper special sections. (See Attachment 2 for related Business Plan goals.)

Video Production $7.5k; as discussed at retreat, 3 videos will help us tell Impact story. (See Attachment 2 for related Business Plan goals.)

Increased Postage $5k; multiple mailings, including estate planning, drive this.

Translation Services $1.5k; translate marketing materials into Spanish.

Marketing & Events

State +$7,000 CSECC Website Overhaul $15k; almost entirely offset by a $14,500 reduction in the cost of producing donor guides (website offers online guide).

Incentive Cost Increase $6.5k; cost of campaign incentives (teddy bears) is going up.

(Much of the expense in this category is reimbursed by other United Ways because we produce materials centrally for CSECC.)

Marketing & Events

Special Events +$31,800 Private Sector Kickoff $25k; expansion of event with River Cats, doubling attendance and increasing exposure.

Emerging Leaders $10.5k; support for annual “signature event” as well as monthly events.

Estate Planning Seminars $9k; planning to hold at least one seminar per month, possibly more with new multi-nonprofit federation we are creating. (See Attachment 2 for related Business Plan goals.)

(Expenditures in this category were offset by $100k in sponsorship revenues last year; targeting $120k this year.)

STATUS After receiving your comments today, staff will rework items as necessary and bring this back through the various committees in April and early May and to the Board for approval on May 23.

9

Page 10: Board of Directors Agenda - yourlocalunitedway.org...Board of Directors Minutes Velma Sykes moved to approve the motion. Motion seconded by Dave Wilson. Motion carried 20/0. Agency

Attachment 1 PRIVATE/PROPRIETARY/CONFIDENTIAL/UNAUDITED

United Way California Capital Region

Proposed 2012-13 Budget

$ Difference $ Difference

11/12 Approved 11/12 Projected 12/13 Proposed From 11/12 From 11/12

Budget Actual $ Difference % Difference Budget Proj, Actual % Diff Approved % Diff

Salary Expenses 2,074,150$ 2,051,579$ 22,571$ 1.09% 2,289,900$ 238,321$ 11.62% 215,750$ 10.40%

Staff Salaries 1,511,600 1,496,438 15,162 1.00% 1,613,100 116,662 7.80% 101,500 6.71%

Benefits 433,100 433,915 (815) -0.19% 546,100 112,185 25.85% 113,000 26.09%

Tax Expense 109,450 101,912 7,538 6.89% 97,800 (4,112) -4.03% (11,650) -10.64%

Unemployment/Workers Comp 20,000 19,314 686 3.43% 32,900 13,586 70.34% 12,900 64.50%

Professional Fees 275,500$ 281,404$ (5,904)$ -2.14% 271,900$ (9,504)$ -3.38% (3,600)$ -1.31%

Legal 5,000 6,423 (1,423) -28.46% 8,000 1,577 24.55% 3,000 60.00%

Audit/990 27,000 27,000 0 0.00% 27,000 0 0.00% 0 0.00%

Pledge Processing 20,000 13,556 6,444 32.22% 20,000 6,444 47.54% 0 0.00%

Retirement 5,000 5,145 (145) -2.90% 5,200 55 1.07% 200 4.00%

Payroll 6,000 6,819 (819) -13.65% 7,000 181 2.65% 1,000 16.67%

State of California 50,000 46,609 3,391 6.78% 50,000 3,391 7.28% 0 0.00%

Temporary Staff 55,000 36,562 18,438 33.52% 54,500 17,938 49.06% (500) -0.91%

Website/Graphics 5,000 4,800 200 4.00% 7,200 2,400 50.00% 2,200 44.00%

Misc Contracts 6,000 39,253 (33,253) -554.22% 3,000 (36,253) -92.36% (3,000) -50.00%

Grant Writer (Contract) 40,000 30,000 10,000 25.00% 30,000 0 0.00% (10,000) -25.00%

Writer (Contract) 24,000 18,000 6,000 25.00% 20,000 2,000 11.11% (4,000) -16.67%

C-vent 2,500 0 2,500 100.00% 0 0 0.00% (2,500) -100.00%

Accounting (Contract) 30,000 47,237 (17,237) -57.46% 40,000 (7,237) -15.32% 10,000 33.33%

Office Support 50,000$ 44,006$ 5,994$ 11.99% 48,500$ 4,494$ 10.21% (1,500)$ -3.00%

Office Supplies 13,000 11,388 1,612 12.40% 10,000 (1,388) -12.19% (3,000) -23.08%

Postage 37,000 32,618 4,382 11.84% 38,500 5,882 18.03% 1,500 4.05%

Building & Maintenance 80,000$ 66,973$ 13,027$ 16.28% 72,500$ 5,527$ 8.25% (7,500)$ -9.38%

Facilities 80,000 66,973 13,027 16.28% 72,500 5,527 8.25% (7,500) -9.38%

Non-Capitalized MIS 138,500$ 148,595$ (10,095)$ -7.29% 145,600$ (2,995)$ -2.02% 7,100$ 5.13%

Software 7,500 20,000 (12,500) -166.67% 7,000 (13,000) -65.00% (500) -6.67%

Offsite Hosting 60,000 46,298 13,702 22.84% 50,000 3,702 8.00% (10,000) -16.67%

Maintenance 10,000 11,435 (1,435) -14.35% 16,600 5,165 45.17% 6,600 66.00%

Telecommunications 50,000 53,030 (3,030) -6.06% 55,000 1,970 3.71% 5,000 10.00%

Equipment Lease 11,000 17,832 (6,832) -62.11% 17,000 (832) -4.67% 6,000 54.55%

Insurance 13,500$ 19,619$ (6,119)$ -45.33% 13,500$ (6,119)$ -31.19% -$ 0.00%

Dues & Subscriptions 92,000$ 128,767$ (36,767)$ -39.96% 122,900$ (5,867)$ -4.56% 30,900$ 33.59%

UWW Dues 83,000 122,723 (39,723) -47.86% 115,500 (7,223) -5.89% 32,500 39.16%

Memberships 8,000 5,243 2,757 34.46% 6,400 1,157 22.07% (1,600) -20.00%

Subscriptions 1,000 801 199 19.90% 1,000 199 24.84% 0 0.00%

Meetings, Training & Travel 55,000$ 59,086$ (4,086)$ -7.43% 51,900$ (7,186)$ -12.16% (3,100)$ -5.64%

Impact Priority Reassessment 0 15,122 (15,122) #DIV/0! 0 (15,122) -100.00% 0 #DIV/0!

Local Meetings 16,000 16,254 (254) -1.59% 19,400 3,146 19.36% 3,400 21.25%

Local Training 6,000 4,869 1,131 18.85% 3,500 (1,369) -28.12% (2,500) -41.67%

Description

10

Page 11: Board of Directors Agenda - yourlocalunitedway.org...Board of Directors Minutes Velma Sykes moved to approve the motion. Motion seconded by Dave Wilson. Motion carried 20/0. Agency

Attachment 1 PRIVATE/PROPRIETARY/CONFIDENTIAL/UNAUDITED

United Way California Capital Region

Proposed 2012-13 Budget

$ Difference $ Difference

11/12 Approved 11/12 Projected 12/13 Proposed From 11/12 From 11/12Description

Out of Town Travel 8,000 50 7,950 99.38% 4,000 3,950 7900.00% (4,000) -50.00%

Local Travel 25,000 22,791 2,209 8.84% 25,000 2,209 9.69% 0 0.00%

Marketing & Events 280,500$ 287,802$ (7,302)$ -2.60% 353,600$ 65,798$ 22.86% 73,100$ 26.06%

Private Sector/Organizational 80,000 82,866 (2,866) -3.58% 114,800 31,934 38.54% 34,800 43.50%

State 65,000 65,000 0 0.00% 72,000 7,000 10.77% 7,000 10.77%

State Collaborative 2,500 2,500 0 0.00% 2,500 0 0.00% 0 0.00%

Federated Campaigns 10,000 10,000 0 0.00% 10,000 0 0.00% 0 0.00%

Special Events 123,000 127,436 (4,436) -3.61% 154,300 26,864 21.08% 31,300 25.45%

Depreciation & Amortization 86,700$ 113,720$ (27,020)$ -31.16% 64,000$ (49,720)$ -43.72% (22,700)$ -26.18%

Interest Exp & Bank Fees 50,000$ 55,581$ (5,581)$ -11.16% 56,000$ 419$ 0.75% 6,000$ 12.00%

Total 3,195,850$ 3,257,132$ (61,282)$ -1.92% 3,490,300$ 233,168$ 7.16% 294,450$ 9.21%

11

Page 12: Board of Directors Agenda - yourlocalunitedway.org...Board of Directors Minutes Velma Sykes moved to approve the motion. Motion seconded by Dave Wilson. Motion carried 20/0. Agency

Attachment 2 – 2012-13 Dashboard

DRAFT

1

Initiative Target/Due Date Responsible Status Outlook

Education Impact -

Improve high school graduation rates

50% of STAR Readers clients are at grade level literacy

benchmark as measured by DIBELS (9/30/13)

Community

Impact

Approval Pending

Income Impact -

Improve household financial stability

60% of $en$e-Ability clients demonstrate knowledge and use

of financial management skills; and 80% of client households are using mainstream financial institutions (9/30/13)

Community

Impact

Approval Pending

Health Impact –

Reduce obesity

60% of Fit Kids clients demonstrate increased knowledge of

health nutrition and physical activity; and 70% of Fit Kids clients score in the Healthy Fitness Zone on annual Fitness

Gram test (9/30/13)

Community

Impact

Approval Pending

Regional Impact

Collaboratives

Income & Health are both established, active and each has at

least one project under way besides the United Way Impact projects; and Education has at least three projects besides

United Way Impact project underway (9/30/13)

Community

Impact

Approval Pending

Grant Funding Complete at least six grant proposals for Impact Projects or

Regional Collaboratives; and Receive at least two grants as a result of the proposals (6/30/13)

Community

Impact

Approval Pending

Workplace Fundraising Private sector employee giving increases by at least 5% to at

least $5,709,000* (6/30/13)

*Subject to change as 2011-12 results are updated.

Resource

Development

Approval Pending

Workplace Fundraising State employee giving is unchanged with at least $3,653,000*

raised (6/30/13)

*Subject to change as 2011-12 results are updated.

Resource

Development

Approval Pending

Planned Giving Conduct at least 12 United Way-only estate planning seminars

(6/30/13)

Resource

Development

Approval Pending

12

Page 13: Board of Directors Agenda - yourlocalunitedway.org...Board of Directors Minutes Velma Sykes moved to approve the motion. Motion seconded by Dave Wilson. Motion carried 20/0. Agency

Attachment 2 – 2012-13 Dashboard

DRAFT

2

Initiative Target/Due Date Responsible Status Outlook

Planned Giving Conduct at least sixfederated estate planning seminars

(6/30/13)

Resource

Development

Approval Pending

When the Paycheck Stops

Funding has been secured and the “When the Paycheck Stops” booklets reprinted (8/31/12)

Labor/Community

Services

Approval Pending

Volunteer Engagement Facilitate at least 750 hours of group volunteer activities with

United Way or its partner agencies for partner employers; and conduct 12 new volunteer activities for corporate partners that

are directly connected to Community Impact focus areas (6/30/13)

Resource

Development & Community

Impact

Approval Pending

Volunteer Engagement Board members and staff have participated in and documented the following AAA interactions with targeted current or potential donors/employer partners (6/30/13)

Ambassador Encounters: 50

Advocate Discussions: 40

Asker Visits 30

Resource

Development

Approval Pending

90th Anniversary

Celebration Advertising has been produced and purchased and we have leveraged an average of one free placement for every placement purchased (6/30/13)

Marketing Approval Pending

Community Awareness A high quality video has been produced for each Impact focus area (6/30/13)

Marketing Approval Pending

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