BOARD OF COUNTY COMMISSIONERS BOARD OF COUNTY COMMISSIONERS T. PAGE THARP GOVERNMENTAL BUILDING 102 STARKSVILLE AVENUE NORTH, LEESBURG, ... Robert Usry, Victor Stubbs and George Walls

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  • ItkBOARD OF COUNTY COMMISSIONERST. PAGE THARP GOVERNMENTAL BUILDING

    102 STARKSVILLE AVENUE NORTH, LEESBURG, GEORGIA 31763

    LEE CC U NT ITUESDAY,

    T. PAGE THARP BUILDING

    P. M.MMEETING AGENDA

    Life works well here OPAL CANNON AUDITORIUMWORK SESSION

    COUNTY COMMISSIONERS COUNTY STAFF

    Dennis Roland, Chairman District 1 Mike Sistrunk, Co County ManagerBilly Mathis, Vice-Chairman District 3 Christi Dockery, Co County ManagerLuke Singletary, Commissioner District 2 Jimmy Skipper, County AttorneyRick Muggridge, Commissioner District 4

    Bill Williams, Commissioner District 5

    PAGE

    1. INVOCATION

    2. PLEDGE OF ALLEGIANCE

    3. CALL TO ORDER

    4. APPROVAL OF MINUTES

    A) Consideration to approve the Special Called Personnel Committee meeting for May 5, 2017 A- B

    B) Consideration to approve the Board of Commissioners meeting minutes for May 23, 2017. 1- 4

    C) Consideration to approve the Special Called Personnel Committee meeting for May 23, 2017 5- 6

    D) Consideration to approve the Special Called Tax Assessor meeting for May 23, 2017. 7- 8

    5. CONSENT AGENDA

    A) None

    6. NEW BUSINESS

    A)

    7. PUBLIC HEARING

    B) The Board will hold a public hearing on Z17-013 VARIANCE. OAKLAND PLANTATIONPARTNERS, LLC, APPLICANT, has submitted an application for a variance to Lee County Codeof Ordinances Section 70. 199 Single Family and Duplex developments requiring a 35 foot frontsetback and a 10 foot side setback; and requiring a distance of 20 feet between buildings on separatelots for purposes of developing a single family detached residential gated community with a 35 footsetback on one of two road frontages; a 25 foot setback on second road frontage of interior cornerlots; a five foot side setback and 10 feet between buildings on separate lots. Property is a 18. 52 acre

    tract zoned R-2 Multi-family residential and is located on the northeast side of Oakland Parkway inland lot 230 of the 2nd district, Lee County, Georgia. The Planning Commission voted unanimously toapprove the variance. 9- 23

    I

  • C) The Lee County Board of Commissioners BUDGET PUBLIC HEARING regarding the proposed2017/ 2018 budget will be held June 13, 2017 at 6: 00 p.m. at the T. Page Tharp GovernmentalBuilding, 102 Starksville Avenue North, Leesburg, GA. to take comments and questions from thepublic. This Public Hearing is open to the public and the public is encouraged to attend. Thishearing has been advertised on Lee County' s Facebook page, website and the legal organ - LeeLedger. 24

    8. DEPARTMENTAL MATTERS

    Planning DepartmentA) Review of the minutes from the planning commission meeting dated May 16, 2017. 25- 27

    Public SafetyB) Consideration of directive to open new Public Safety Response Station on New York Road at

    intersection of Laramore and Philema roads, or Highway 195 as well as selection of operating afire truck or ambulance. 27A

    9. CONSTITUTIONAL OFFICERS& GOVERNMENTAL BOARDS/ AUTHORITIES

    A) Consideration to appoint three one- year terms which expire on 6/ 30/ 17 for the Utility Board.The new terms will expire on 6/ 30/ 18. Letters of interest received from Joseph Wombough,

    Robert Usry, Victor Stubbs and George Walls. 28- 31

    10. COUNTY MANAGER' S MATTERS

    A) Consideration to award the bid to paint the courthouse annex. Invitation to bid was announced

    on May 15, 2017. Bids were opened in the Opal Cannon auditorium on June 6, 2017 at 2: 05 p.m. 32- 34

    B) Consideration to bid out environmental archeological study to continue the Forrester Parkwayroad construction. 35

    C) Consideration to authorize staff to prepare for SPLOST VII. 36- 44

    D) Consideration to declare a 1981 A.M. General Model No M931 Flat Bed Truck with Cummins

    Engine surplus equipment and authorize staff to donate this equipment to Worth County Boardof Commissioners.

    45

    E) Consideration to approve the proposed contract and budget with Sam Merritt, Circuit Public

    Defender, for the period 7/ 1/ 17 - 12/ 31/ 17.

    46- 64

    F) Consideration to publish scheduled meeting dates to facilitate developing the ComprehensivePlan. 65

    G) Consideration to extend the current Yancey Brothers and Flint Equipment leases on twomotor graders in order to update the equipment. ACTION ITEM 66

    H) Discussion of accruing compensation time and adopting a new policy. 67- 68

    11. COMMISSIONER' S MATTERS

    NONE

    12. OLD BUSINESS

    NONE

    13. COUNTY ATTORNEY' S MATTERS

    II

  • NONE

    14. EXECUTIVE SESSION

    NONE

    15. PUBLIC FORUM

    Up to six individuals will be allowed to address the Board of Commissioners for up to two minuteseach. Individuals should sign up prior to the start of the meeting.

    16. ANNOUNCEMENTS

    A) The next regularly scheduled County Commission Meeting is Tuesday June 27, 2016 @ 6: 00p.m.

    B) County offices will be closed on Tuesday, July 4, 2017 in observance of Independence Day.

    17. ADJOURNMENT

    AGENDA MAY CHANGE WITHOUT NOTICE

    Lee County is a thriving vibrant community celebratedfor its value of tradition encompassing a safefamily oriented community,schools ofexcellence, and life long opportunitiesfor prosperity and happiness without sacrificing the rural agricultural tapestry.

    Persons with special needs relating to handicapped accessibility or foreign language interpretation should contact Katrina Chambers, ADA Coordinator, at( 229)759- 6000 or through the Georgia Relay Service( 800) 255- 0056( TDD) or( 800) 355- 0135( voice). This person can be contacted at the T. Page Tharp Building in

    Leesburg, Georgia between the hours of 9: 00 a. m. and 4: 00 p. m., Monday through Friday, except holidays.

    III

  • BOARD OF COUNTY COMMISSIONERS

    T. PAGE THARP GOVERNMENTAL BUILDING102 STARKSVILLE AVENUE NORTH, LEESBURG, GEORGIA 31763

    PERSONNEL COMMITTEE

    LEE CCU NTY FRIDAY, MAY 5, 2017AT 8: 00 A.M. MEETING MINUTES

    MUCKALEE CONERENCE ROOMLife woks well tire. T. PAGE THARP BUILDING

    COUNTY COMMISSIONERSCOUNTY STAFF

    Dennis Roland, Chairman District 1Mike Sistrunk, Co County Manager

    Billy Mathis, Vice-ChairmanDistrict 3 Christi Dockery, Co County Manager

    Luke Singletary, Commissioner District2 Jimmy Skipper, County Attorney

    Rick Muggridge, Commissioner District 4

    Bill Williams, Commissioner District 5

    The Lee County Board of Commissioners Personnel Committee met in a special called meeting on Tuesday,May 5, 2017. The meeting was held in the Kinchafoonee Conference Room of the Lee County T. Page TharpGovernmental Building in Leesburg, Georgia.

    Those present were Personnel Committee Chairman Billy

    Mathis, and Commissioner Luke Singletary. Commissioners Bill Williams, Dennis Roland and Rick Muggridge

    were absent. Staff in attendance was Co County Managers Christi Dockery, Mike Sistrunk, Finance DirectorHeather Jones, and Human Resource Clerk Diane Herring. Personnel Committee Chairman Mathis called the

    meeting to order at 4:30 P. M.

    1. CALL TO ORDER

    A) Review policy on compensatory time.Staff presented the current policy for compensatory time and the US Department of Labor fact sheet oncompensatory time.

    Commissioners Mathis and Singletary reviewed the current leave report for LeeCounty employees and discussed

    revisions to the current policy. The Personnel Committee

    recommended the Board of Commissioners revise Article X Overtime Section 10.03 Provisions A. 1.Compensatory time may be granted to

    employees in lieu of payment for overtime " not to exceed 40

    hours annually " andwill be recorded in accordance with the ELSA. Commissioners discussed limiting

    accrual of compensatory timeto 40 hours annually would be a true

    reflection each job. Commissioners

    also recommended paying current employees with compensatory time exceeding 40 hours. An employeewith compensatory time could be paid 40 hours per year until they only had 40 hours remaining on theleave report. Staff recommended an increase in the budget to accommodate this additional expense. CoCounty Manager' s explained that they have had discussions with Department Heads to try to reduce thecompensatory time accrued.

    B) Discussion of sick leave policyPersonnel Committee reviewed Section 15. 03 Sick Leave of the Personnel policy regarding accumulatingsick leave, eligibility, approval, reporting

    and other issues within the policy. Additional review of the

    Section 15. 06 Transferring Sick Leave and theform to transfer sick leave. Staff discussed all leave

    categories and the amount accrued based on the number of years worked for annual leave.Commissioners discussed options including offering eliminating sick leave and offering a combination ofdays off.

    A

  • 4. ANNOUNCEMENTS

    A) The next regular scheduled County Commission meeting will be Tuesday, May 9, 2017 at 6: 00 p.m.B) County offices will be closed: Monday, May 29, 2017 in observance of the Memorial Day holiday;

    5. ADJOURNMENT

    Commissioner Mathis made a MOTION to adjourn the meeting. Commissioner Singletaryseconded the MOTION. The MOTION was unanimous with Commissioners voting yea.

    Lee County is a thriving vibrant community celebratedfor its value oftradition encompassing a safe family oriented community,schools of excellence, and life long opportunitiesforprosperity and happiness without sacrificing the rural agricultural tapestry.

    B

  • BOARD OF COUNTY COMMISSIONERST. PAGE THARP GOVERNMENTAL BUILDING102 STARKSVILLE AVENUE NORTH,