Board of Commissioners - Regular Meeting - Jun 16, 2015 … Documents/Departments/Board of... · June 16, 2015 (Regular) Page 1 MINUTES . BURKE COUNTY BOARD OF COMMISSIONERS . REGULAR

June 16, 2015 (Regular)

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MINUTES BURKE COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

The Burke County Board of Commissioners held a regular meeting on Tuesday, June 16, 2015 at 6:00 p.m. The meeting was held in the Commissioners’ Board Room in the Burke County Services Building located at 110 N. Green Street in Morganton, North Carolina. Those present were: COMMISSIONERS: Johnnie W. Carswell, Chairman Wayne F. Abele, Sr., Vice Chairman Jeffrey C. Brittain Jack Carroll Maynard M. Taylor STAFF: Bryan Steen, County Manager Paul Ijames, Deputy County Manager/Finance Director James R. Simpson, II, County & Tax Attorney Kay Honeycutt Draughn, Clerk to the Board CALL TO ORDER Chairman Carswell called the meeting to order at 6:00 p.m. INVOCATION Reverend Jasper Hemphill delivered the invocation. PLEDGE OF ALLEGIANCE Members of "Burke Youth Pay It Forward" led the Pledge of Allegiance to the American Flag. Afterwards, they had their photograph taken with the Board and staff. APPROVAL OF MEETING MINUTES Motion to approve the meeting minutes of May 5, 2015 (pre-agenda) and May 5, 2015 (recessed) as written. RESULT: APPROVED [UNANIMOUS] MOVER: Wayne F. Abele, Sr., Vice Chairman AYES: Johnnie W. Carswell, Wayne F. Abele, Sr., Jeffrey C. Brittain, Jack Carroll and

Maynard M. Taylor APPROVAL OF AGENDA Motion to approve the agenda.

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RESULT: APPROVED [UNANIMOUS] MOVER: Maynard M. Taylor, Commissioner AYES: Johnnie W. Carswell, Wayne F. Abele, Sr., Jeffrey C. Brittain, Jack Carroll and

Maynard M. Taylor

PRESENTATIONS

BYPF - PRESENTATION OF THE PRESIDENTIAL VOLUNTEER SERVICE AWARD TO BURKE COUNTY STUDENTS

On behalf of the Historic Hildebran Youth Government, Parent Liaison Melissa Shuford, introduced the following members of “Burke Youth Pay It Forward” (BYPIF), recipients of the Presidential Volunteer Service Award for their individual outstanding achievement in community service:

• Stephanie Otto Halstead (Gold Medalist with +250 hours of service) • Emily Shuford (Founder of BYPIF) • Cody Williams (Silver Medalist with +175 hours of service) • Natalie Ollis • Brandon Poarch (Bronze Medalist with +100 hours of service) • Elizabeth Teague

While Vice Chairman Abele presented each BYPIF member with his or her medal, Ms. Shuford read a short bio on each member highlighting his or her academic achievements and community service initiatives. Ms. Shuford expressed appreciation to the Strategic Alliance on Burke Youth, Icard Township Fire and Rescue, the Praley Street Acre of Grace and Plato’s Closet for their support and mentorship. She also thanked the Board for the opportunity to recognize these youth for their outstanding leadership, commitment to their community and for being contagious in the spirit of “Paying it Forward” in Burke County. Chairman Carswell expressed appreciation for all that the BYPIF members have done for the community. Motion: Recognize and congratulate the Burke Youth Pay it Forward (BYPF) members for receiving the Presidential Volunteer Service Award.

RESULT: APPROVED [UNANIMOUS] MOVER: Wayne F. Abele, Sr., Vice Chairman AYES: Johnnie W. Carswell, Wayne F. Abele, Sr., Jeffrey C. Brittain, Jack Carroll and

Maynard M. Taylor

SCHEDULED PUBLIC HEARINGS

COUNTY MANAGER - ADOPTION OF 2016 BUDGET AND PUBLIC HEARING - 6:00 P.M.

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County Manager Steen reported the recommended budget for FY 2015-16 was presented to the Board of Commissioners on Tuesday, May 19, 2015 with a tax rate of $0.68 per $100 valuation. A copy of the recommended budget was filed in the office of the Clerk to the Board that day and was available for public inspection at the Burke County Governmental Offices and at the Burke Co. Public Library during regular business hours. The 2015-16 recommended budget was also posted to the County’s website at: <http://www.burkenc.org/departments/finance/county-budget>. Budget workshop meetings were held in the Commissioners’ Meeting Room, Burke County Services Building, 110 N. Green Street, Morganton, NC, on Tuesday, May 26 (3:00 p.m.), Tuesday, June 2 (after the pre-agenda meeting), Thursday, June 4 (3:00 p.m.), and Tuesday, June 9 (3:00 p.m.). A public hearing on the recommended budget is required and citizens are encouraged to attend and present written or oral comments. At 6:14 p.m., Chairman Carswell opened the public hearing on the FY 15-16 budget with a tax rate of $0.68 per $100 valuation. The Public Hearing Notice was published in THE NEWS HERALD on May 20, 2015 and posted to the County's website (www.burkenc.org). Rick Craig, 1612 Watkins Court, Morganton, stated he represents the East Shores Homeowners Association. He presented a signed petition from 80 percent of the homeowners requesting Lake James Fire & Rescue receive 100 percent of fire taxes and be their primary fire service protector. The petition was submitted to the Chairman. Terry Perry of 4929 Windsor Gate Court, Morganton, expressed appreciation for the Board’s efforts find a resolution to the long-term dispute between Lake James Fire & Rescue and the Town of Glen Alpine. As a 20-year resident of the shared service district, he addressed the financial impact of a 60/40 split of the tax revenues on Lake James Fire & Rescue. Laurie Craig of 1612 Watkins Court, Morganton, expressed support for Lake James Fire & Rescue becoming the fire service provider for the East Shores community, as they are only one (1) mile from the development and respond to their calls. She asked the Board to vote against the proposed 60 - LKJ/40-GA split of the tax revenues in the shared district. Howard Morgan of 4940 Windsor Gate Court, Morganton, expressed appreciation to Lake James Fire & Rescue and the Glen Alpine Fire Department for providing fire protection services in the shared district over the past twenty (20) years. He also identified the following concerns of the East Shores property owners: they are not able to provide input to Glen Alpine concerning fire protection services in the shared district and lack of representation on the Glen Alpine fire department board (taxation without representation). He requested the proposed contract be amended to allow representation for East Shores. He also advised that the East Shores neighborhood does not benefit from the proposed 60-LKJ/40-GA revenue split in the shared district, Glen Alpine’s response time is slower due to the length of distance traveled, and Glen Alpine only has one (1) first responder whereas Lake James Fire & Rescue has twelve (12). He further stated residents would like to see Glen Alpine testing fire hydrants in the

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development and that residents want 100 percent of their tax revenues to go to Lake James Fire & Rescue and support the 75/25 split if this request does not comply with General Statutes. Tom Hall of 4905 Ashton Court, Morganton, spoke in support of all fire tax revenues in the shared district go to Lake James Fire & Rescue. Glen Lloyd of 500 Lenoir Road, Morganton, addressed the closure and re-establishment of the Lake James f ire department many years ago. He advised that problems of the past have resurfaced recently. He recommended the Board review the situation completely and decide in favor of Lake James Fire & Rescue. Bruce Ervin of 2680 NC 126, Morganton, advised that the Board does not need to reopen problems from the past related to fire protection service at Lake James. He recommended the 90-day termination clause in the 1998 fire protection agreement be utilized. Jane Woodward of 3636 Pitts Farm Drive, Morganton, addressed the continual growth and improvement of the Lake James fire department, which is necessary to meet the community’s needs. She said the fire department is fiscally responsible, and that it should not be punished or have to support another entity. She requested the 75/25 revenue split in the shared district be honored and said the 60/40 proposal needs more discussion. There was no one else to address the Board; therefore, Chairman Carswell closed the public hearing. Commissioner Taylor reviewed a handout he provided to the Board highlighting the tax rate and revenue generated over a number of years. He also addressed the increase in employment costs for the County and was hopeful raises would keep employees from seeking employment in surrounding counties. Prior to voting on Vice Chairman Abele’s motions, County Manager Steen responded to questions from Commissioner Taylor concerning the fire tax and distribution percentages for Lake James and Glen Alpine fire departments. Mr. Steen advised that the fire department’s tax rates are set forth in the budget, but the distribution percentages are included in the service contracts. Motion to adopt the FY 15-16 Budget Ordinance (No. 2015-05) for the General Fund, School Half Cent Capital Outlay Fund, the School One Cent Capital Outlay Fund, the Emergency Telephone System Fund, the Fire Districts Fund, the Water and Sewer Fund, the Solid Waste Disposal Fund and the Solid Waste Collection Fund as presented. Motion to approve a Memorandum of Agreement between Burke County and the Burke County Board of Education for FY 15-16.

RESULT: ADOPTED/APPROVED [UNANIMOUS] MOVER: Wayne F. Abele, Sr., Vice Chairman AYES: Johnnie W. Carswell, Wayne F. Abele, Sr., Jeffrey C. Brittain, Jack Carroll and

Maynard M. Taylor

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Ord. No. 2015-05 is as follows:

2015-16 Burke County Budget Ordinance

Section I. Budget Adoption 2015-16 There is hereby adopted the following Budget Ordinance for the County of Burke for the fiscal year beginning July 1, 2015 and ending June 30, 2016; the same being adopted by the department within each fund as listed in Attachment A and summarized below:

General Fund $76,265,542

School Half Cent Capital Outlay Fund $ 2,657,000 School One Cent Capital Outlay Fund $ 5,583,000 Emergency Telephone System Fund $ 856,517 Fire Districts Fund $ 3,478,983 Water and Sewer Fund $ 1,877,772 Solid Waste Disposal Fund $ 5,492,090 Solid Waste Collection Fund $ 959,439 Section II. Tax Rate Levy There is hereby levied for the fiscal year 2015-16 a general countywide tax rate of $.68 per $100 on an estimated assessed valuation of $6,387,684,700 figured at a 97.27 percent collection rate. This rate shall be levied entirely in the General Fund. Special district tax rates per $100 of assessed valuation for the purposes of providing fire protection for the fiscal year 2015-16 are also levied as follows: Brendletown $0.080 Carbon City $0.080 Chesterfield $0.080 Drowning Creek $0.120 Enola $0.105 George Hildebran $0.090 Glen Alpine $0.080 Icard $0.088 Jonas Ridge $0.135 Lake James $0.080 Longtown $0.150 Lovelady $0.095 Oak Hill $0.090 Salem $0.065 Smokey Creek $0.118

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South Mountain $0.136 Triple Community $0.078 West End $0.100 Section III. General Fund Fees All fees are continued as previously imposed and adopted with the exception of the items listed below which are hereby amended to the amounts shown on the attached schedules effective July 1, 2015:

GENERAL FUND FEES - Attachment B Building Inspections Foothills Higher Education Center (FHEC) Planning and Development

SOLID WASTE FEES - Attachment C WATER AND SEWER FEES - Attachment D

Section IV. Compensation and Benefits

1. All County employees shall receive a two percent (2%) cost-of-living increase in pay effective July 4, 2015. The increase is specific to the individual and does not change the pay range or starting hourly rate for the employee class.

2. Employees shall also receive an additional one-half percent (1/2%) increase in pay on the 2nd anniversary year they have been in that job. The actual percentage increase will be determined and effective on each employee’s anniversary date. Employees must have received a positive performance review on the County’s established evaluation form with no formal disciplinary action during the performance period to be eligible for the increase.

3. The County will pay a holiday bonus of $100 to all permanent full-time employees and a corresponding prorated amount to all regularly scheduled permanent part-time employees. The bonus will be paid in December via a specific payroll separate and apart from the regularly scheduled biweekly payroll. Individuals must be continuously employed by the County from July 1, 2015 through the payment date to receive the bonus.

4. Salaries for County Commissioners shall be increased $1,200 per year effective July 4, 2015.

Section V. Personnel The following changes are hereby made to the County’s Pay and Classification Plan effective July 4, 2015:

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Adjustments Move Clerk to the Board from Grade 22 to Grade 23 Move Fire Marshal/Emergency Services Director from Grade 26 to Grade 29

The following positions are hereby eliminated effective July 4, 2015:

Code Enforcement Code/Zoning Enforcement Officer Health Check Office Assistant IV

The following positions are hereby added effective July 4, 2015:

Communications 911 Telecommunicator I (2 positions) DSS Income Maintenance Caseworker II (for Adult Medicaid) Income Maintenance Caseworker II (2) (for Family and Children Medicaid) Income Maintenance Caseworker III (for Adult Long Term Care) Income Maintenance Supervisor II (for Adult Medicaid) Social Work Supervisor III (for Child Protective Services) EMS EMS Paramedic (8) (for Blue Ridge Healthcare Contract Transport) Health Social Worker II – Part Time (for Pregnancy Care Management Services) Planning Senior Planner Solid Waste Disposal Heavy Equipment Operator

The following positions are hereby reclassified effective July 4, 2015:

Land Records Management Mapping Technician to GIS Technician

Solid Waste Disposal Transfer Station Attendant to Heavy Equipment Operator Water and Sewer

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Water/Sewer Supervisor to Water Sewer Maintenance Technician

The following position is hereby changed from a permanent part time status to permanent full time status effective July 4, 2015:

Veterans Services Veterans Services Officer

Section VI. Travel Out-of-county travel to attend training classes, workshops, and/or conferences must be pre-approved by the Department Head and County Manager prior to the training using the form established for this purpose. Travel costs incurred without proper authorization will not be paid or be eligible for reimbursement. Approved out of state/country travel expenses will be reimbursed at actual cost and not subject to the maximum limits.

Section VII. Budget Control General Statutes of the State of North Carolina provide for budgetary control measures to exist between the County and the Public School System. The Board of Commissioners hereby adopts the following measures for budget administration and review:

1. In accordance with North Carolina General Statute 115C-429(b) the Board of County Commissioners does, in its discretion, allocate all of its appropriation by function as defined in the uniform budget format. Furthermore, pursuant to the North Carolina General Statute 115C-433(b), the Board of Education must obtain the approval of the Board of County Commissioners for an amendment to the budget that increases or decreases the amount of the county appropriation allocated to a function by twenty-five percent (25%) or more from the amount contained in this budget ordinance adopted by the Burke County Board of Commissioners.

2. Further, budget requests are to be accompanied by the school system’s State and

Federal Budgets as required by General Statue 115C-429(c) which states, the school board shall submit its entire budget to the County Commissioners, not just the part for which county support is requested.

3. The Board of Education shall make quarterly financial reports to the Board of

Commissioners as to the disbursement and use of local monies granted to the Board of Education by the Board of Commissioners.

Section VIII. Budget Contingencies

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The Board of Commissioners hereby authorizes the County Manager to impose a hiring freeze, a freeze on capital expenditures, a freeze on travel, and operating reductions up to ten percent (10%) as deemed necessary by the Burke County Management Team. The Burke County Board of Commissioners will serve as the Appellate Board for decisions made by the Management Team and implemented by the County Manager. All appeals will follow the usual and customary agenda process. Section IX. Transfer of Funds and Managerial Authority The County Manager is authorized to transfer funds from one appropriation to another in accordance with provisions of the Local Government Budget and Fiscal Control Act, Section 159A-15 provided that the following guidelines are satisfied:

1. The County Manager shall continue to have management authority for FY 2015-16 in accordance with the February 21, 1995 action of the County Commissioners as follows: o Approve budget amendments to receive and expend State, Federal and other

non-tax revenues so long as the action does not commit additional local tax dollars, create additional positions or initiate a new county function.

o Approve budget adjustments for actual pass through of fire tax revenues received for respective fire departments.

o Permit transfer of funds within and between departments so long as the action does not commit additional local tax dollars, create additional positions or initiate a new county function.

2. For construction projects, negotiate and process change orders up to +/- $25,000 so long as such change orders do not alter scope or definition of the project, or exceed budgeted funds.

3. Process capital purchases, service, or maintenance efforts approved within current budget, so long as the purchase or contract is secured in a manner according to State and Federal procurement regulations. The exception to this shall be procurement decisions in which Board action is mandated by a State or Federal requirement.

4. The County Manager shall review departmental appropriations quarterly and may transfer any anticipated excess funds to a budget reserve account in order to preserve Fund Balance.

5. The County Manager shall be granted authority to approve state training grants without a local match.

6. The County Manager shall be granted authority to accept monetary donations for accounting purposes up to $25,000.

7. The County Manager shall be granted authority to approve and execute contracts for projects budgeted in FY 15-16 up to $90,000.

8. The County Manager may execute contracts which are not required to be bid or which G.S. 143-131 allows to be let on informal bids so long as the annual budget or

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appropriate capital project ordinance contains sufficient appropriated but unencumbered funds for such purposes.

9. The County Manager may execute contracts with outside agencies to properly document budgeted appropriations to such agencies where G.S. 153 A-248 (b), 259, 449 and any similar statutes require such contracts.

10. The County Manager and/or the Deputy County Manager are authorized to exempt county projects from procurement requirements of Article 3D - Procurement of Architectural, Engineering, and Surveying Services, as permitted by G.S. 143-64.32.

Adopted this 16th day of June, 2015. /s/: Johnnie W. Carswell Johnnie W. Carswell, Chairman Burke County Board of Commissioners Attest: /s/: Kay Honeycutt Draughn_______ Kay Honeycutt Draughn, CMC, NCCCC Clerk to the Board

Attachment A

General Fund Revenue Amount Delinquent Taxes 665,000 Tax Interest & Penalties 280,000 Current Year Taxes 42,250,000 Tax Discounts (464,750) Gross Receipts Tax on Motor Vehicles 37,000 Half Cent Sales Tax 4,903,000 Medicaid Hold Harmless Payment 257,000 ABC Return on Alcohol 13,000 NC Spay/Neuter Funds 13,000 US Forest Service Receipts 70,000 PILT Program 125,000 Civil License Revocation Revenue 6,900 Cable TV Franchise Fee Receipts 278,000 Contributions/Donations HR 300 Vending Commissions 1,000 Finance Reimbursement 13,375 Beer & Wine Licenses 3,400 Tax Garnishments 13,000 Tax Collection Fees 7,300 Land Records Sale of Maps 1,100 Facilities Fees 130,000

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Election Misc. Revenue 300 Real Estate Stamps 170,000 Register of Deeds Marriage Licenses 14,400 Register of Deeds Fees 300,000 Register of Deeds Notary Fees 2,400 RoD Tech. Preservation/Enhancement 37,000 RoD Collection Cost Conveyance Tax 3,420 Garage Charge Task Force 13,000 Garage Charge BCDCF 1,000 Garage Charge Coop. Extension 650 Garage Charge Other 500 Utilities Reimb. WPCC FHEC 94,165 Utilities – HRC Burke County Schools 34,000 Rent Farm Service Agency 28,420 Rent BPED 9,790 Rent Hildebran Office Building 6,000 Sheriff Forest Service 4,500 Sheriff Officer Fees 55,000 Sheriff Gun Permits 10,500 Sheriff Gun Permits-Concealed Weapon 41,000 Sheriff Civil Papers 115,000 Sheriff School Resource Officers Reimb. 412,000 Sheriff Fingerprint Fees 5,500 Sheriff Officer Reimb. Connelly Springs 53,000

Sheriff Officer Reimb. Hildebran 53,000 Sheriff Miscellaneous Calendar 1,500 Sheriff Miscellaneous Brass Sales 3,000 Sheriff Proceeds of Weapons Disposal 30,000 Jail Federal SCAAP Payment 8,500 Jail Fees 48,000 Jail Inmate Reimb. NC Sheriff's Assoc. 15,000 Jail Inmate Medical Fees 150 Jail Commissary Revenue 9,500 Jail Commissary Reimbursement 30,000 Jail Inmate Phone Commissions 15,000 Animal Control Morganton Payment 9,500 Animal Control Shelter/Board Fees 5,800 Animal Control Rabies Fees 1,200 Animal Control Capture Fees 1,200 Animal Control Carcass Revenue 4,000 Animal Control Citations Revenue 3,500 Emergency Management Grant 57,000

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Fire Marshal Fire Inspection Fees 14,000 Communications Contrib. – Morganton 233,803 Communications Contrib. – Valdese 63,768 Communications Contrib. – Hildebran 28,467 Communications Contrib. – Drexel 26,515 Communications Contrib. – Connelly Springs 23,500 Communications Contrib. – Glen Alpine 21,663 Communications Contrib. – Rutherford Cllge 19,538 Communications Contrib. – Long View 10,623 Communications Contrib. – Rhodhiss 10,235 EMS Medicaid Cost Settlement 290,000 EMS Blue Ridge Healthcare 446,400 EMS Ambulance Charges 3,100,000 Building Inspection Fees 210,000 Building Inspection Plan Review Fees 10,000 Building Inspection Technology Fees 6,300 Planning Rezoning Fees 2,600 Planning Subdivision Fees 3,055 Planning Shoreline Protection Permits 8,900 Planning Street Sign Revenue 400 Planning Variance Request Fees 850 Planning Condition Use Permits 850 Planning Zoning Permits 14,000 Planning Plan Review Fees 2,100 Planning Miscellaneous Revenue 425 Planning Cell Tower Permit Fee 12,000 Planning C. Springs Assistance Svcs. 10,000 Planning C. Springs Shoreline Protection 150 Planning C. Springs Zoning Permits 330 Code Enf. Zoning Violations 1,200 Cooperative Extension Activities Revenue 10,000 Soil & Water Conservation NC Funds 4,000 Soil & Water State Reimbursement 26,770 S & W Contributions Big Sweep 150 Health State Aid to Counties Grant 62,435 Health Maternal Health Grant 41,141 Health Maternal Health Escrow 80,000 Health Maternal Hlth. MA Cost Settlement 44,625 Health Maternal Health Fees 11,000 Health Pregnancy Care Mgmt. Grant 206,020 Health Family Planning Grant 107,046 Health Family Planning Escrow 60,000 Health Family Plan. MA Cost Settlement 105,000 Health Family Planning Fees 13,000

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Health TANF Grant 7,780 Health Child Health Grant 6,690 Health Child Health Escrow 18,100 Health Child Hlth. MA Cost Settlement 9,285 Health Child Health Fees 1,500 Health Care Coord. For Children Grant 5,641 Health Care Coord. For Children Escrow 173,764 Health WIC Grant 442,494 Health Breastfeeding Peer Co. Grant 15,857 Health Immunization Grant 14,821 Health Immunization Escrow 8,000 Health IAP MA Cost Settlement 8,900 Health Immunization Fees 13,000 Health IAP Immunization Insurance 13,000 Health Primary Care Clinic Grant 134,770 Health Primary Care Clinic Fees 390 Health Communicable Disease Grant 1,610 Health Communicable Disease Escrow 1,000 Health Aids Grant 12,378 Health Aids Cost Settlement 17,570 Health T B Grant 18,784 Health T B Escrow 150 Health T B MA Cost Settlement 6,220 Health T B Fees 6,500 Health High School Nurse Grant 100,000 Health Promotion Grant 26,831 Health Promotion State Aid to Counties 22,813 Health Adult Health State Aid to Counties 29,172 Health Adult Health Escrow 1,500 Health Adult Hlth. MA. Cost Settlement 15,820 Health Adult Health Fees 2,000 Health Bioterrorism Grant 37,283 Health United Way Grant 14,095 Health Environmental Health Grant 4,000 Health Environmental Health Fees 90,000 Health State Restaurant Inspection Funds 3,000 Health Summer Food Program 1,000 DSS Administrative Grant 6,214,906 DSS IV D Program Incentive 51,075 DSS IV D Application Fees 1,000 DSS IV D Share Foster Care 10,000 DSS Health Choice Enrollment Fees 15,000 DSS Miscellaneous Revenue 3,000 DSS Medicaid/Food Stamps Overpmts. 12,000

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DSS Blue Ridge Healthcare Reimb. 20,000 DSS WPCOG In Home Aides Grant 15,783 DSS CAP Cost Recovery 516,000 DSS Title IVE Foster Care Board 369,000 DSS Title IVE Foster Care Admin. 67,500 DSS Title IVE Foster Care Maximization 520,000 DSS SFHF Foster Care Board 150,000 DSS SFHF Foster Care Admin. 20,000 DSS SFHF Foster Care Maximization 245,000 DSS Medicaid Transportation Reimb. 585,000 DSS Adoption Assistance IV B NAS 37,500 DSS IV E Non-recurring Adoption Assist. 24,000 DSS Special Children’s Adoption Fund 53,560 DSS Links Special Funds 10,000 DSS Child Day Care 2,105,075 DSS Smart Start Child Day Care Subsidy 742,140 Senior Center SHIIP Grant 3,000 Senior Administration 32,482 Senior Center St. of NC Approp. Morg. 11,000 Senior Center St. of NC Approp. E. Burke 11,000 Senior Center WPCOG Nutrition Grant 149,052 Senior Center USDA Nutrition Funds 21,792 JCPC Grant 226,576 Library Contribution City of Morganton 232,500 Library Contribution Town of Valdese 63,000 Library Contribution Town of Drexel 2,000 Library Contribution Town of Hildebran 4,000 Library Contribution Town of R. College 2,000 Library State Aid Grant 137,000 Library Fines & Fees 38,000 Library Misc. Rev. City of Morg. Refund 11,000 Recreation Fees 44,280 Recreation Special Activities Fees 150 Recreation Concession Revenue 5,000 Recreation Gate Revenue 5,000 Recreation Contrib. G. Alp. Youth Ath. Fd. 4,000 Recreation Facility Rental Reep Park 6,000 Interest Earnings 15,000 Occupancy Tax 360,000 BPED Salary/Fringe Reimbursement 51,801 Rent Wamsutta Mill Road 195,334 Rent FHEC Conference Center 39,000 Rent HRC - Burke County Schools 154,400 Sale of Fixed Assets 20,000

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BCDCF – Expense Reimb. 10,500 Interfund Transfer W & S Debt 368,184 Interfund Transfer Solid Waste Coll. Debt 53,235 Interfund Transfer School M & R 985,800 Interfund Transfer Sch. Debt 2006A COPS 1,395,160 Interfund Transfer Sch. Debt 2006B COPS 1,304,430 Interfund Transfer Sch. Debt 2013A Refund 613,375 Interfund Transfer Sch. Debt 2013B Refund 530,955 Fund Balance Appropriated 433,400 Total General Fund Revenue 76,265,542

General Fund Expenditures Amount

Aids & Donations 289,539 Building Inspections 206,483 Burke County Schools 14,539,400 Code Enforcement 112,728 Communications 2,788,860 Cooperative Extension 265,323 County Manager 258,105 Courts 12,700 Debt Service 6,096,360 DSS - Administration 7,725,920 DSS - Adoption Assistance 515,560 DSS - Adult Day Care 10,320 DSS - Child Day Care 2,105,075 DSS - Community Alternatives 460,934 DSS - Crisis Intervention 774,020 DSS - Food Stamps 23,000 DSS - Foster Care 2,291,000 DSS - In Home Aide WPCOG 17,537 DSS - Independent Living 10,000 DSS - Medicaid 600,000 DSS - Services For The Blind 6,825 DSS - Smart Start 742,140 DSS - Special Assist (Adult) 650,000 DSS - Work First 177,855 Economic Development 1,034,430 Elections 433,835 EMS 4,564,285 Finance 464,563 Fire Marshal 257,824 Garage 473,257 Governing Board 159,239 Health - Administration 97,609

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Health - Adult Health 68,580 Health - AIDS Control 207,685 Health - Bioterrorism 37,283 Health - Breastfeeding Peer Counselor 15,857 Health - Care Coordination For Children 179,405 Health - Child Health Program 66,315 Health - Communicable Disease 43,710 Health - Environmental Health 471,140 Health - Family Planning 413,275 Health - Health Promotion 61,430 Health - High School Nurse 100,000 Health - IAP Immunization 81,165 Health - Maternal Health 336,345 Health - Pregnancy Care Management 206,020 PRIMARY Care Clinic 135,160 Health - TANF Program 7,780 Health - Tuberculosis Program 48,275 Health - United Way 14,095 Health - WIC 442,494 Human Resources 293,535 Information Technology (IT) 901,022 Juvenile Crime Prevention Council 226,576 Land Records Management 190,964 Legal 245,000 Library 1,334,860 Maintenance & Operations 1,524,337 Medical Examiner 71,000 Mental Health 165,000 Non-Departmental 2,227,500 Planning 390,370 Recreation 545,550 Register of Deeds 329,568 Retired Employees 166,139 Senior Center 175,333 Senior Center - East Burke 94,247 Senior Center - Nutrition WPCOG 194,552 Sheriff 5,685,846 Sheriff - Animal Control 287,291 Sheriff - Detention 2,978,349 Soil & Water 103,539 Tax Assessor 706,952 Tax Collection 402,197 Tax EMS Collection 256,656 Tax Revaluation 213,987

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Transfers 2,350,000 Transportation 50,075 Veterans Service 45,628 WPCC 3,008,729 Total General Fund Expenditures 76,265,542

Half-Cent Sales Tax Fund (School Capital)

REVENUES Approved Half Cent Sales Tax 2,339,000 ABC Profits 68,000 Transfer from General Fund 250,000 Total Revenues 2,657,000 EXPENDITURES Capital 2,657,000 Total Expenditures 2,657,000

One Cent Sales Tax Fund (School Capital)

REVENUES

Approved

One Cent Sales Tax 3,933,000 Transfer Gen. Fd. Medicaid HH 1,650,000 Total Revenues 5,583,000 EXPENDITURES Capital Outlay 753,280 Transfer to General Fund Debt 3,843,920 Transfer to Gen Fund M/R 985,800 Total Expenditures 5,583,000

Emergency Telephone System Fund

REVENUES Approved E911 Fees NC Wireless Board 467,806 Fund Balance Appropriated 388,711 Total Revenues 856,517

EXPENDITURES PERSONNEL E911 Functions Allowance 93,542 OPERATING Non Cap. Supplies 5,000 Non Cap. Tech. Equip. 2,000

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Program Supplies 10,000 Communication 295,000 Travel 5,000 Training 27,700 M/R Equipment 205,500 M/R Software 139,375 Purchased Service 4,000 Computer Equipment 3,500

Capital Computer Software 5,000 ACD 27,600 NetClock 1,000 Environmental UPS 1,750 911 Workstations 30,550 Total Expenditures

856,517

Fire Districts Fund

Approved FY15-16 FY15-16 Approved

Fire Districts Estimated Tax Rate FY15-16 Revenues Valuation Per $100 Taxes

Brendletown 273,429,613 0.080 212,931 Carbon City 11,641,624 0.080 9,049 Chesterfield 154,051,090 0.080 119,964 Drowning Creek 57,880,677 0.120 67,583 Enola 91,013,129 0.105 92,997 George Hildebran 223,678,644 0.090 195,961 Glen Alpine * 134,027,254 0.080 104,325 Icard 558,530,902 0.088 478,277 Jonas Ridge 114,767,014 0.135 150,482 Lake James 216,413,094 0.080 168,147 Longtown 85,896,099 0.150 125,054 Lovelady 427,853,442 0.095 395,287 Oak Hill 412,501,531 0.090 361,254 Salem 417,338,533 0.065 264,092 Smokey Creek 24,978,926 0.118 28,630 South Mountain 68,782,205 0.136 90,977 Triple Community 410,141,598 0.078 311,378 West End 311,056,344 0.100 302,595

Total Revenues 3,993,981,719 3,478,983

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* Includes $102,520,279 shared with Lake James

Approved Fire Districts FY15-16 Expenditures Budget

Brendletown 212,931 Carbon City 9,049 Chesterfield 119,964 Drowning Creek 67,583 Enola 92,997 George Hildebran 195,961 Glen Alpine 56,532 Icard 478,277 Jonas Ridge 150,482 Lake James 215,940 Longtown 125,054 Lovelady 395,287 Oak Hill 361,254 Salem 264,092 Smokey Creek - N. Catawba 21,197 Smokey Creek -Triple 7,433 South Mountain 90,977 Triple Community 311,378 West End 302,595 Total Expenditures 3,478,983

Water & Sewer

REVENUES

Approved Water Charges 955,092 Water Taps 10,000 Water Charges - Irrigation 600 Meter Fees 2,000 Sewer Charges 570,600 Reconnection Fees 2,000 Late Charges 30,000 City of Morganton 7,300 Morganton H20 Tank/Cell Tower 16,000 Fund Bal. Appropriated 284,180

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Total Revenues 1,877,772 EXPENDITURES

PERSONNEL Salaries Full Time (4.22) 114,721

Overtime 7,000 Cell Phone Allowance 1,546 Social Security Tax 7,034 Retirement 7,653 Group Insurance 31,136 Medicare Tax 1,802 401K 805 Workers Comp. 3,500

OPERATING Engineering Services (Indian Hills) 50,000

Auto Supplies 13,500 Office Supplies 600 Purchase Resale Water 276,600 Sewer Process 400,000 Chemical Supplies 4,000 Non Cap Furn. Fix Equip 2,000 Departmental Supplies 15,500 Staff Training 1,600 Communication 4,000 Communication Wireless 300 Postage 7,120 Utilities 77,000 Printing 2,800 Maintenance & Repair 4,000 M/R Longview Sewer 7,500 M/R Lines & Systems 65,000 M/R Water Tanks 69,000 M/R Equipment 7,500 M/R Auto 5,000 M/R Software 11,000 M/R I & I 10,000 Advertising 1,000 Purchased Service Taps 4,500 PO Box Rent 100 Equipment Rental 1,400 Uniform Rental 1,700 Dues/Subscriptions 1,400 Operational Permits 3,200 Penalties and Fines 1,500

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CAPITAL Equipment – Spare Pump (Island Creek) 26,000 Computer 1,075 Computer Software- Online Bill Pay 6,000 Computer Software SCADA upgrade 6,000 Skid loader with attachments

Permit Requirement 125,000 Vehicle 32,000 DEBT SERVICE

Debt Svc Principal 87,323 Debt Svc Interest 2,173

TRANSFERS Transfer General Fund 368,184

TOTAL EXPENDITURES 1,877,772

Solid Waste Disposal

2015-16 Approved

REVENUES Solid Waste Disposal Fee 1,200,000

Solid Waste Disposal Tax 40,000 Late Charges 2,700 SW Tax Chrg Spec Rate 52,700 SW Tax Charge Reg Rate 2,248,300 C & D Disposal Fee 300,000 Recycling Revenue 95,000 Mulch Revenue 20,000 Scrap Tire Disposal Tax 110,000 Capital Financing Proceeds 660,000 Fund Balance Appropriated 763,390 Total Revenues 5,492,090

EXPENDITURES PERSONNEL

Salaries Full Time 366,415 Salaries Part Time 11,000 Overtime 41,000 Cell Phone Allowance 400 Other Holiday Pay 7,750 Social Security 26,220

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Retirement 30,115 Group Insurance 93,158 Medicare Tax 6,133 401K 4,550 457 Deferred Comp. 2,195 Workers Comp. 30,000

EXPENDITURES OPERATING

Professional Services 15,000 Engineering 406,000 Auto Supplies/Heavy Equipment 90,000 Office Supplies 1,500 Non Cap. Tech. Equip. 500 Department Supplies 3,250 Postage 275 Staff Training 2,200 Communication 1,500 Communication Internet 1,400 Utilities 21,200 Printing 1,000 M & R Transfer Station 25,000 M & R Building 45,000 M & R Equipment 115,000 M & R Vehicles 4,000 M & R Software 800 M & R Landfill 50,000 M & R Closed Landfill 25,000 Transfer of Waste 2,200,000 Grinding Services 55,000 Advertising 50 Cleaning Services 1,850 Scrap Tire Disposal 100,000 P.O. Box Rental 140 Equipment Rental 2,000 Uniform Rental 5,100 Operating Permits 8,000 Dues and Subscriptions 950

EXPENDITURES CAPITAL

New C&D Cell & Assoc. Structures 40,000 Vehicle (3/4 ton truck) 32,000 Bomag Refuse Compactor Scale 660,000

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TRANSFERS Transfer to SW Collection 959,439

Total Expenditures 5,492,090

Solid Waste Collection

REVENUES Approved

Transfer from SW Disposal 959,439 Total Revenues 959,439

EXPENDITURES PERSONNEL Salaries Full Time 148,340 Salaries Part Time 204,300 Overtime 11,000 Cell Phone Allowance 300 Other Pay Holiday 2,500 Social Security Tax 20,735 Retirement 9,703 Group Insurance 34,825 Medicare Tax 4,852 401K 1,579 Workers Comp. 21,000 OPERATING Auto Supplies 80,000 Departmental Supplies 3,500 Postage 100 Non Cap. Furn. & Equip. 1,000 Communication 7,500 Mowing/towing Services 800 Utilities 12,000 M & R Building - Grounds 10,000 M & R Equipment 4,000 M & R Vehicles 40,000 Waste Disposal - Oil Filters 470 Waste Disposal - Electronics 20,000 Land Rent 8,400 Equipment Rental 4,500 Uniform Rental 5,200

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EXPENDITURES CAPITAL Roll Off Truck (1) 170,000 40 CY Collection boxes (2) 25,000 Oil Recycling Containers 9,600 Compactor boxes 45,000 TRANSFER Transfer to General Fund 53,235

TOTAL EXPENDITURES 959,439

Attachment B

Burke County Building Permit Fees Schedule

Effective July 1, 2015

Residential new and remodeling permit fees: The permit fee is determined using the building gross area, the square foot construction cost and the permit fee multiplier. 1st step: Obtain the total estimated cost of construction: (Finished square footage x $101.90) + (unfinished square footage x $15.00)

If the actual cost varies from the estimate, the higher figure will apply. If the actual cost of construction is less than the estimate, the lower figure will be accepted if a signed contract from the General Contractor is provided with an itemized cost list.

2nd step: Permit Fee = Cost of construction x permit fee multiplier (.0037)

Example: 2400 sq. ft. home finished x $101.90 = $244,560.00 600 sq. ft. attached garage x $15.00 = $9,000.00 Total cost of construction = $253,560.00 Permit Fee = $253,560.00 x .0037 Total Fee = $938.17

Construction cost for garages and out buildings only: Permit Fee = Square footage x $15.00 x .0037 (minimum of $75.00 bldg. permit) + any minimum fees for plumbing, mechanical, or electrical.

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Commercial Permit Fees: 1st step:

Obtain the total cost of construction: Square footage of the building x cost of construction per sq. foot (2006 IBC) If the actual cost varies from the estimate, the higher figure will apply. If the actual cost of construction is less than the estimate, the lower figure will be accepted if a signed contract from the General Contractor is provided with an itemized cost list.

2nd step: Permit Fee = Cost of construction x permit fee multiplier Permit Fee Multiplier = .0041

Example: Type of construction: IIB Area: 1st story = 8,000 sq. ft. Height: 2 stories 2nd story = 8,000 sq. ft. Permit Fee multiplier = .0041 Use group: B Gross Area: Business = stories x 8,000 sq. ft. = 16,000 sq. ft. Square foot construction cost: B/IIB = $145.97 per sq. ft.

Permit Fee: Business = 16,000 sq. ft. x $145.97 x .0041 =$6,103.28 (Use over 1 million exception) Any building construction cost over $1,000,000.00 will be calculated with a permit fee multiplier of .0015. Minimum commercial permit fee to be no less than $100.00 per trade Plan Review Fee due before plans accepted Plan Review Fee: $65.00 per 1000 square feet Minimum of $65.00; Maximum $650.00 (10,000 sq. ft.)

Other Permit Fees

Mobile Homes (singlewide and doublewide) $200.00 Modular Homes same as new construction Residential Pools (includes electrical) $145.00 Commercial Pools (includes max 200 am electrical service) $200.00 Minimum residential permit fees per trade $ 75.00 Call back fee $ 75.00 Gas Lines $ 75.00 Day Care consultations $ 75.00 Sign w/o electrical $ 75.00 Sign with electrical $175.00 Water Services $ 75.00

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Electrical Schedule for Residential:

0-200 amp $ 75.00 201-400 amp $155.00 401-600 amp $195.00 601-1000 amp $235.00 1001-2000 amp $305.00 2001-3000 amp $345.00 3001-4000 amp $385.00 4001 and greater $455.00

Minimum Commercial Fees per trade $100.00 Electrical service greater than 200 amp use residential fee schedule Re-inspection/Additional Inspection:

During Business Hours $ 75.00 After Hours $150.00

Work performed before the issuance of permits is subject to double permit fees.

Attachment B

Foothills Higher Education Conference Center 2128 South Sterling Street – Morganton, NC 28655

Fee Schedule


Conventions, Meetings and Social Functions Public events where admission is charged: Plus 10% of gross receipts or 10% of table sales

CONFERENCE AREA (North Hall/South Hall /Room C-139 equipped with video conferencing)

Gross Sq. Ft.

In-County

Daily Rate

Out-of -County

Daily Rate

Damage Deposit

Fee (reimburse

d if no damage)

Room Capacity

(# of people)

North Hall or South Hall (7,360 sq. ft. ea.) 7,360 $650 $675 $250 350 Multi-Purpose Room (North/South Combined) 14,710 $1,300 $1,325 $500 700 Kitchen 600 $300 $300 -- -- Small Meeting Room C-139 (A/V equipped) 590 $175 $200 $50 30

BREAK OUT ROOMS:

Small Room (Rooms 131-133 @ $100 ea.; $125 out-of-county) 1,000 $100 $125 $75 40 Large Room (Rooms 147-148 @ $150 ea.;$175 out-of-county) 1,680 $150 $175 $125 60

OTHER FEES:

Privilege of serving alcoholic beverages

$100 $100 --

Utility usage per day (*CHCS-BR Only) Entire Room 14,710 $135 -- -- 700 Utility usage per day (*CHCS-BR Only) Rm. 131-133 1,000 $25 -- -- 40

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Utility usage per day (*CHCS-BR Only) Rm. 147-148 1,680 $35 -- -- 60 Utility usage per day (*CHCS-BR Only) Rm C-139 590 $20 -- -- 30 County Department Fee (non-training events) 14,710 $325 -- -- 700

*Western Piedmont Community College and Carolinas HealthCare Systems-Blue Ridge (CHCS-BR) are exempt from this fee schedule for training events but responsible for post event cleaning of space used and CHCS-BR is charged a utility usage fee per event. Note: Space exchanged from WPCC to Burke County will be charged the same as in FY2014-15 with the understanding that WPCC will be responsible for post event cleaning of all rooms/space used for each event as well as restocking of bathroom supplies. This agreement/fee schedule applies to: NCWOA Spring Waterworks Operators’ School, NCAWWA/WEA Western Biological Wastewater Operators’ School, NCAWWA/WEA Western Maintenance Technical School, NCAWWA/WEA Western Collection and Distribution Operators’ School, and WPCC Fire College.

**Clients contracting to rent the Multi-Purpose Room and Kitchen for consecutive days will receive a 20% discount on the second and subsequent consecutive days of their rental period. ***Clients contracting to rent the Multi-Purpose Room and Kitchen for two or more consecutive days at least three times per year and contract for a period of at least two consecutive years will receive up to a 55% discount of their rental period. ****Manager may waive fees for certain governmental-related events *****Manager may waive damage deposit for multiple use rentals

Attachment B

Planning & Development Department Fee Schedule


Service Existing Fee Zoning: Residential Zoning Permit $ 25.00

Non-Residential Zoning Permit $ 100.00 & Minor Site Plan Review $ 150.00 & Major Site Plan Review $ 200.00

Telecommunications Tower

(New) $3,500.00 (Co-location – Major Upgrade) $2,000.00 (Co-location – Minor Upgrade) $1,000.00

Sign Permit $ 50.00 Minor Shoreline Protection Permit $ 100.00 Major Shoreline Protection Permit $ 300.00 Re-inspection / Call Back Fee $ 40.00 Rezoning Application $ 650.00 Zoning Ordinance Amendment $ 650.00 Conditional Rezoning Application $ 650.00

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Conditional Use Permit Application $ 425.00 Zoning Variance Request $ 425.00 Zoning Interpretation/Map Appeal $ 425.00 Zoning Conformity Letter $ 25.00

Subdivision: Exempt Subdivision Review $ 25.00 Minor Subdivision Review $ 65.00 Major Subdivision Review (Prelim) $ 500.00 + $5/lot Major Subdivision Review (Final) $ 500.00 + $3/lot Street Signs $ 200.00 Subdivision Appeal $ 425.00 Subdivision Text Amendment $ 650.00 Subdivision Variance Request $ 425.00

Notes: All Planning & Development fees are subject to a doubling penalty for any/all activities commenced without proper issuance of permits.

Attachment C

Burke County Waste Management Fees Schedule


Commercial/Industrial = $60.00 per ton Construction/Demolition = $32.55 per ton Brush = $27.50 per ton Mulch/Large Pick-up truck = $11.00 per load Mulch/Small Pick-up truck = $9.50 per load Bulk Mulch (sold by the scoop) = $11.00 per cubic yard (1 scoop = 3.5 cu/yds = $38.50) Boiler Fuel = $9.00 per ton Pallets = $35.00 per ton Roofing Material = $32.55 per ton Residential Dwelling Fee

Regular Rate = $62.00 per year Qualified Reduced Rate = $31.00 per year

Single Wide Mobile Homes = $400.00 each Double Wide Mobile Homes = $500.00 each Triple Wide Mobile Homes = $600.00 each Rims with Tires (up to 20”) = $2.50 per rim Rims with Tires (> than 20”) = $3.50 per rim High Country Home Care = $175.00 per month (Jonas Ridge) Sale of Wooden Pallets = $0.75 each

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Weigh Truck Only = $7.50 each Bulk Tire Trailer = $75.10 per ton or Current Market Rate

Per ton fee charged to County by tire recycling company for trailers weighing less than 10 tons.)

Attachment D

Burke County Water-Sewer Rates Effective July 1, 2015

Burke County General Services Burke County General Services WATER RATES SEWER RATES

Basic Monthly Service Fee = $21.00 per month Basic Monthly Service Fee = $21.00 per month

Irrigation Basic Monthly Service Fee = $24.75 per month

Consumption Rate = $3.91/1000 gals (first 4,000 gals) (then $4.66/1000 gal (usage above 4,000 gals) Consumption Rate = $4.64/1000 gals

Irrigation Consumption Rate = $4.73/1000 gals

Water Tap and Meter Fees (minimum):

Note - Water tap fees include the costs to install an individual service connection from the main waterline to the meter box at the road right-of-way. Meter fees and deposits are in addition to tap fees. A $100 discount is given when a tap is purchased during an active project (from the time of the initial petition to the time the contractor has completed the construction of the project and has been paid in full). Cost Recovery Fees (or User Contribution Fees) may be charged in addition to the above water tap/meter fees and deposits. When revenues from the tap/meter fees and the sale of water (for a particular project over a 15 year period) does not equal the initial cost of construction, a Cost Recovery Fee/User Contribution Fee will be charged to the tap purchaser and is in addition to tap/meter fees and deposits and may vary from project to project.

Sewer Tap Fees (minimum):

Tap

Tap Meter Fee

3/4" Tap $1,100.00 $200.00 4" Tap $1,000.00 1" Tap $1,400.00 $300.00 6" Tap $1,750.00 2" Tap $2,750.00 $750.00 8" Tap $5,000.00 3" Tap $7,750.00 $2,400.00

Irrigation meter Tap + meter fees above x 2 Where the County's cost exceeds these tap fees, or fees for tap sizes are not

shown, the charge will be based on actual cost plus 25%. Where the County's cost exceeds these tap fees, or fees for tap sizes are not

shown, the charge will be based on actual cost plus 25%. Other Fees: Other Fees:

Residential Deposit

$75.00 Residential Deposit $75.00 Non-residential Deposit

see footnote below Non-residential Deposit see footnote below

Re-connection Fee

$50.00 Re-connection Fee $50.00 Unauthorized Tap

$2,000.00 Unauthorized Tap $2,000.00

Meter Tampering Fine: 1st offense $500.00 Meter Tampering Fine: 2nd offense Revocation of Service Meter Re-installation

$125.00

Late Fee** $10.00 Late Fee** $10.00 *New non-residential users will provide a deposit based on an estimate of user's water consumption for a one-month billing cycle.

*New non-residential users will provide a deposit based on an estimate of user's water consumption for a one-month billing cycle.

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** Or 5% of the outstanding balance, whichever is greater **Or 5% of the outstanding balance, whichever is greater *NOTE: Beginning July 1, 2008, those new taps purchased but not immediately installed (TAP CERTIFICATES) will be charged the Basic Monthly Service Fee (at the current rate). The 'Tap Certificates' are to be valid for a 24-month period from date of purchase. Should the associated meter fee and deposit not be paid for during that 24-month period, the 'Tap Certificate' cost will be refunded to the customer and the BMSF will be stopped. No refund of the collected BMSF will be made.

Taps made to other systems but payable to Burke County (due to County paying for the original installation of those lines) shall be charged at the other system's current cost of the tap and meter costs.

The memorandum of agreement is as follows: BURKE COUNTY, NORTH CAROLINA MEMORANDUM OF AGREEMENT THIS MEMORANDUM OF AGREEMENT made and entered into this 16th day of June, 2015 by and between BURKE COUNTY (the County ) and BURKE COUNTY BOARD OF EDUCATION (the "Board of Education )·

W I T E S S E T H:

The parties hereto, in the course of presentation, discussion, and appropriation of the County's local funding for the Board of Education which is proposed at a cumulative total of $14,539,400 for fiscal 2015-2016, have agreed that they will do the following during the coming 2015-2016 fiscal year:

1. The County proposes an initial appropriation of $14,239,400 to the Board of Education for fiscal 2015-2016. This appropriation shall be increased to the cumulative total by the additional funds set forth: $100,000 for one additional school nurse beyond FY 2014-15 funding and $200,000 for School Resource Officers (SRO).

Additionally, the parties shall negotiate and place in writing a lease for that 12,867 square foot portion of the Human Resources Center located at 700 East Parker Road in Morganton presently occupied by the Board of Education. The lease shall be from year to year, and shall reflect what the parties agree is the fair market value of the rental of the Board of Education's space, which is $154,400 per annum, as well as the fair market value of the utilities provided by the County for such space, which is $34 000 per annum. The amount of such expenses to the Board of Education, totaling $188 400 will be included in the initial funding, $14,239,400, appropriated to the Board of Education by the County.

2. The Board of Education will provide to the County quarterly financial reports on the 2015- 2016 budget year, showing the application of the County's local funding by the end of each fiscal quarter. These reports will be presented to the County at the regular meeting of the County's Board of Commissioners in October 2015, January 2016 and April 2016, respectively.

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IN WITNESS WHEREOF, the parties have executed this MEMORANDUM OF AGREEMENT as of the date set out by each party s signature. BURKE COUNTY By: /s/: Johnnie W. Carswell Johnnie W. Carswell, Chairman Board of Commissioners Date: June 16, 2015 Attest: /s/: Kay Honeycutt Draughn Kay Honeycutt Draughn Clerk to the Board BURKE COUNTY BOARD OF EDUCATION By: _____________________________ Chairman Date: ___________________________ Attest: _______________________ Secretary to the Board

INFORMAL PUBLIC COMMENTS

At 6:39 p.m., Chairman Carswell opened the floor for Informal Public Comments. Ralph Ballew of 1069 Duckworth Drive in Morganton spoke in opposition to the N.C. Wildlife Commission locating a shooting range hear his home. He advised that he and 30 neighbors already endure constant noise from the existing shooting range used by law enforcement personnel. He asked the Board to help the Duckworth community resolve this issue. Robert Crane of 1169 Duckworth Drive in Morganton spoke in opposition to the N.C. Wildlife Commission locating a shooting range hear his home. After he cited noise pollution, traffic concerns and safety concerns, he asked the Board to protect him and his neighbors. Edna Whisnant of 6041 NC 18 South in Morganton expressed the need for public water on Highway 18 South in Morganton. There was no one else to address the Board; therefore, Chairman Carswell closed this portion of the meeting.

CONSENT AGENDA County Manager Steen identified the items on the Consent Agenda.

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CLERK - APPOINTMENT TO LIBRARY BOARD OF TRUSTEES Seat No. 6 (Morganton - City) on the Library Board of Trustees is vacant. An application was received from Ms. Shalee Forney and the Library Director recommends she be appointed to complete an unexpired term ending December 31, 2016. Motion: To appoint Shalee Forney to the Library Board of Trustees (Seat No. 6, Morganton-City) to complete an unexpired term ending December 31, 2016.


Maynard M. Taylor

CLERK - DREXEL PLANNING BOARD / BOARD OF ADJUSTMENT REORGANIZATION AND ETJ APPOINTMENTS The Town of Drexel voted in March to reduce the membership of its Planning Board/Board of Adjustment from 10 members to 5 members. Three (3) members and one (1) alternate will live in Drexel. Two (2) members and one (1) alternate will live in the extraterritorial jurisdiction. The County used to appoint two (2) members. The terms for Brian Eller and Wayne Whisnant ended many years ago. Applications were received from Craig Baker, Eric Clarke and Wayne Whisnant. The Board is asked to acknowledge the new make-up of Drexel’s Planning Board/Board of Adjustment and to approve the following appointments as requested by Drexel:

Member Seat No. Term

Craig Baker 1 April 30, 2015 - April 30, 2018

Eric Clarke 2 April 30, 2015 - April 30, 2017

Wayne Whisnant - Alternate 3 April 30, 2015 - April 30, 2016

Motions: To acknowledge the new make-up of Drexel’s Planning Board and Board of Adjustment. To appoint Craig Baker to the Drexel Planning Board / Board of Adjustment, Seat No. 1, Extraterritorial Jurisdiction, for a 3-year term ending April 30, 2018. To appoint Eric Clarke to the Drexel Planning Board / Board of Adjustment, Seat No. 2, Extraterritorial Jurisdiction, for a term ending April 30, 2017. To appoint Wayne Whisnant to the Drexel Planning Board / Board of Adjustment, Seat No. 3, Extraterritorial Jurisdiction Alternate, for a term ending April 30, 2016.

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Maynard M. Taylor

FINANCE - APPLICATION FOR PUBLIC SCHOOL BUILDING CAPITAL LOTTERY FUNDS FY 14-15 A portion of lottery proceeds are deposited into a special fund administered by the North Carolina Department of Public Instruction called the Public School Building Capital fund. This fund is used by counties in addressing their school capital needs. Monies deposited into the fund accumulate and earn interest until drawn down by the county. The accumulated balance for Burke County is currently $1,069,625.90. In order to draw down funds, the Board of County Commissioners and the Board of Education must approve and submit an application for an eligible project. Historically the County has used debt service on school construction as their projects. Attached for the Board's consideration is an application for debt service on Patton and Draughn High Schools for the full amount of the account balance. This application is scheduled to be approved by the Board of Education in June. Motion: To approve the Public School Building Capital Fund, North Carolina Education Lottery application in the amount of $1,069,625.90 and authorize the Chairman to execute the application on behalf of the Board.


Maynard M. Taylor

FINANCE - CAPITAL PROJECT ORDINANCE FOR THE EAST BURKE LIBRARY/SENIOR CENTER In FY 13-14, the County began setting aside funds for the establishment of a combination library/senior center facility in eastern Burke County. Since this endeavor will extend across multiple fiscal years, and with the decision this year to move forward with the acquisition of property, a capital project ordinance needs to be established to properly record and track revenues and expenditures for the project. Once a decision is made in regards to the actual size and cost for the facility, the ordinance will be amended to include debt proceeds and other items. Motion: To adopt Ordinance No. 2015-06.

Ord. No. 2015-06 CAPITAL PROJECT ORDINANCE

EAST BURKE LIBRARY / SENIOR CENTER

BE IT ORDAINED by the Burke County Board of Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following project ordinance is hereby adopted.

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Section 1. The Project is the acquisition of property and subsequent construction, furnishing, and equipping of a combination Library and Senior Center facility in eastern Burke County. The Project is to be financed by appropriations from the County’s General Fund and Capital Reserve Fund as well as proceeds from the issuance of debt. Section 2. The officers of this unit are hereby directed to proceed with the capital project within the terms of the debt documents, the rules and regulations of the State of North Carolina, and the budget contained herein. Section 3. The following revenues are available to Burke County for this project:

Revenues: Transfer From Capital Reserve $650,000 Transfer From General Fund $550,000 Total Revenues $1,200,000

Section 4. The following amounts are appropriated for the project:

Expenditures: Land $525,000 Surveying $5,000 Architectural $200,000 Engineering $10,000 Legal $10,000 Construction $450,000 Total Expenditures $1,200,000

Section 5. The Finance Director is hereby directed to maintain within the Capital Project Fund sufficient specific detailed accounting records to satisfy the requirements of the lender, the financial agreements, federal and state regulations, and to make amendments to the Budget Ordinance as needed. Section 6. Funds may be advanced from the General Fund for the purpose of making payments as due. Reimbursement requests should be made in an orderly and timely manner. Section 7. The Budget Officer is directed to include a detailed analysis of past and future costs and revenues on this project in each budget submission made to this Board. Section 8. Copies of this Capital Project Ordinance shall be furnished to the Clerk to the Board of County Commissioners, and to the Budget Officer and to the Finance Director for direction in carrying out this project.

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Adopted this 16th day of June, 2015. /s/: Johnnie W. Carswell Johnnie W. Carswell, Chairman Burke County Board of Commissioners Attest: /s/: Kay Honeycutt Draughn Kay Honeycutt Draughn Clerk to the Board


Maynard M. Taylor

FINANCE - CAPITAL PROJECT ORDINANCE FOR THE JAIL/JUSTICE CENTER In FY 14-15, the County appropriated $1.1 million for a new jail. An architectural firm has been selected, as well as a construction manager at risk firm, to begin design of the facility. With a new fiscal year about to start and given the fact that this facility will take years to complete, a capital project ordinance needs to be established to properly record and track revenues and expenditures for the project. A capital project ordinance reflecting the current $1.1 appropriation is provided for the Board's consideration. Once a decision is made in regards to the actual scope and cost of the project, the ordinance will be amended to include debt proceeds and other sources of funding. Motion: To adopt Ordinance No. 2015-07.

CAPITAL PROJECT ORDINANCE

BURKE COUNTY JAIL / JUSTICE CENTER BE IT ORDAINED by the Burke County Board of Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following project ordinance is hereby adopted. Section 1. The Project is the construction, furnishing, and equipping of a Jail / Justice Center in Burke County. The Project is to be financed by appropriations from the County’s General Fund and proceeds from the issuance of debt. Section 2. The officers of this unit are hereby directed to proceed with the capital project within the terms of the debt documents, the rules and regulations of the State of North Carolina, and the budget contained herein.

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Section 3. The following revenues are available to Burke County for this project:

Revenues: Transfer From General Fund $1,100,000 Total Revenues $1,100,000

Section 4. The following amounts are appropriated for the project:

Expenditures: Surveying $5,000 Architectural $1,090,000 Engineering $5,000 Total Expenditures $1,100,000

Section 5. The Finance Director is hereby directed to maintain within the Capital Project Fund sufficient specific detailed accounting records to satisfy the requirements of the lender, the financial agreements, federal and state regulations, and to make amendments to the Budget Ordinance as needed. Section 6. Funds may be advanced from the General Fund for the purpose of making payments as due. Reimbursement requests should be made in an orderly and timely manner. Section 7. The Budget Officer is directed to include a detailed analysis of past and future costs and revenues on this project in each budget submission made to this Board. Section 8. Copies of this Capital Project Ordinance shall be furnished to the Clerk to the Board of County Commissioners, and to the Budget Officer and to the Finance Director for direction in carrying out this project. Adopted this 16th day of June, 2015. /s/: Johnnie W. Carswell Johnnie W. Carswell, Chairman Burke County Board of Commissioners Attest: /s/: Kay Honeycutt Draughn Kay Honeycutt Draughn Clerk to the Board

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Maynard M. Taylor

FINANCE - HOME & COMMUNITY CARE BLOCK GRANT FY15-16 Each year Burke County receives funds through the Home and Community Care Block Grant ("HCCBG") program for the provision of services to the County’s older adults. The Burke County Council on Aging, working with the Western Piedmont Council of Governments, makes recommendations to the Board of County Commissioners as to the use of these funds. The recommendations of the Burke County Council on Aging, serving as the HCCBG advisory committee, are as follows: Service Agency Budget Adult Day Care Blue Ridge Community Action $ 85,073 Congregate Meals Burke Co. Senior Services $ 15,038 Home Delivered Meals Burke Co. Senior Services $150,576 Housing & Home Improvement Foothills Service Project, Inc. $ 94,526 In-Home Aide Level I Burke Co. Dept. of Social Services $ 17,537 In-Home Aide Level II Catawba Valley Medical Services $ 8,933 In-Home Aide Level III Catawba Valley Medical Services $162,984 Medical Transportation HandiCare, Inc. $ 34,323 Senior Center Operations Burke Co. Senior Services $ 36,091 The FY 15-16 agreement for the provision of County-based aging services between Western Piedmont Council of Governments Area Agency on Aging and Burke County to reimburse the approved agencies for services provided is also included in the agenda for approval. The grant requires a 10% local match which is the responsibility of the provider organization. The $544,573 allocation is the same as the current FY 14-15 amount. Motion: To approve the Home and Community Care Block Grant (HCCBG) funding allocations as recommended by the Burke County Council on Aging and approve the HCCBG agreement between Burke County and the Western Piedmont Council of Governments Area Agency on Aging for FY15-16, subject to review and/or revision by the County Attorney. Further, authorize the Chairman to execute the aforementioned documents.


Maynard M. Taylor

HR - UPDATE TO TECHNOLOGY APPROPRIATE USE POLICY This recommended update to Section 5.11 Technology Appropriate Use Policy of the Burke

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County Personnel Policy is reflective of the County’s efforts to remain current with the use of IT technology in the workplace. The policy update is needed to clarify to County staff what is acceptable and their obligations while conducting County business through IT resources. The additions are highlighted in red. There are no deletions. Section 5.11 Technology Appropriate Use Policy PURPOSE: This policy covers the use of all technology resources belonging to the County. It includes, but is not limited to, pagers, radios, all computer systems of any size and function and their attached peripherals, phones, cellular phones, faxes, voice mail systems, e-mail systems, network resources and Internet resources. All technology resources owned by the County are in place to enable the County to provide its services in a timely and efficient manner. This is the primary function of these resources and any activity or action that interferes with this purpose is prohibited. Because technology systems are constantly evolving, the County requires its employees to use a common sense approach to the rules set forth below, complying not only with the letter, but also the spirit, of this policy. DEFINITIONS E-mail: Electronic mail, most commonly abbreviated email or e-mail, is a method of exchanging digital messages. E-mail systems are based on a store-and-forward model in which the e-mail server computer systems accept, forward, deliver and store messages on behalf of users, who connect to the e-mail infrastructure, typically an e-mail server, with a network-enabled device for the duration of message submission or retrieval. This includes internal e-mail, external e-mail and Internet e-mail. Internet and the World Wide Web: The World Wide Web, abbreviated as www and commonly known as The Web, is a system of interlinked hypertext documents contained on the Internet. With a web browser, one can view web pages that may contain text, images, videos and other multimedia and navigate between them by using hyperlinks. POLICY Information Access and Ownership: All technology resources and all information transmitted by, received from or stored on County systems is the property of the County and, as such, are subject to inspection by County officials, including Department Heads and Supervisors at any time. County Officials, Department Heads and Supervisors reserve the right for business purposes, to enter, review and monitor the information on all systems, including voice mail, electronic mail and information stored on computer systems or media, without advance notice. This might include investigating theft, unauthorized disclosure of confidential business or proprietary information, personal abuse of the system or monitoring workflow and productivity. Anytime information is transmitted through electronic media, there is the possibility that it

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could be intercepted. Therefore, no confidential County information may be transmitted electronically without the prior approval of the Supervisor or his/her designee. If the employee is uncertain whether information is confidential, err on the side of caution and obtain approval before transmitting. Employees are responsible for the safekeeping of all IT equipment (cell phones, tablets, laptops, radios) and must immediately alert their supervisor in the event equipment is lost, stolen or damaged in order to protect sensitive County data. Employees are expected to immediately return all equipment upon request of their supervisor or at the direction of the IT Director. If the County determines that an employee has used technology resources in a manner that violates this policy or other County policies, the County will take appropriate disciplinary action up to and including dismissal. Personal Use: Personal use of a County owned technology resource by County employees is subject to the following restrictions: 1. Personal use of a County owned technology resource is still subject to all of the rules in

this policy including inspection and monitoring. 2. There must be no cost to the County. 3. Use must not interfere with the employee or other employees performing their jobs or

undermine the use of the County resources for official purposes. 4. Personal use of computer or Internet must be conducted on an employee’s own time

(lunch or authorized breaks). Employees may not take equipment home or on vacation for personal use.

5. Use of the County’s technology resources for operating a personal business or soliciting of any kind is prohibited.

INTERNET CODE OF CONDUCT Acceptable Uses of the Internet: Employees accessing the Internet are representing the County. All communications should be for professional reasons. Employees are responsible for seeing that the Internet is used in an effective, ethical and lawful manner. Unacceptable Uses of the Internet: The Internet should not be used for personal gain or advancement of individual views. Solicitation of non-County business or any use of the Internet for personal gain is strictly prohibited. Use of the internet must not disrupt the operation of the County network or the networks of other users. It must not interfere with employee productivity. Access to social media websites (such as but not limited to Facebook, MySpace and Pinterest) and streaming audio/video services (such as but not limited to Pandora, Rdio, Spotify, Hulu and Netflix) for personal use are strictly prohibited. The use of video chat such as Skype, Facetime, or Google hangouts are generally prohibited for personal use. Exceptions: The department head may make a request to the IT Director and HR Director for

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an exception to Section 5.11 of the Burke County Personnel Policy manual. The IT Director and the HR Director will in turn consult with the County Manager for a final decision. E-MAIL USAGE POLICY This policy is established to provide specific guidance regarding the access and disclosure of electronic mail messages created, sent or received by County employees using the County’s electronic mail system. Because of ever changing technological advances, Burke County reserves the right to change this policy at any time as may be required, necessary and appropriate.

1. The County maintains an electronic mail system to assist employees in the efficient performance and accomplishment of their assigned duties and responsibilities. The use of e-mail is for official business only.

2. The electronic mail system hardware is County property. Additionally, all messages composed, sent or received on the electronic mail system, including personal password-protected emails, are and remain the property of the County. They are not the private property of any employee.

3. The electronic mail system may not be used to solicit or proselytize for commercial ventures, religious or political causes, outside organizations or other non-related solicitations.

4. The electronic mail system is not to be used to create any offensive or disruptive messages. Among those which are considered offensive are any messages which contain sexual implications, racial slurs, gender-specific comments or any other comment that offensively addresses someone’s age, sexual orientation, religious or political beliefs, national origin or disability.

5. The electronic mail system shall not be used to send (upload) or receive (download) copyrighted materials, trade secrets, proprietary financial information or similar materials without prior authorization.

6. The County reserves and intends to exercise the right to review, audit, intercept, access and disclose all messages created, received or sent over the electronic mail system for any purpose. The contents of electronic mail properly obtained for legitimate business purposes may be disclosed within the County without the permission of the employee.

7. The confidentiality of any message should not be assumed. Even when a message is erased, it is still possible to retrieve and read that message. Further, the use of passwords for security does not guarantee confidentiality.

8. Notwithstanding the County’s right to retrieve and read any electronic mail messages, such messages should be treated as confidential by other employees and accessed only by the intended recipient. Employees are not authorized to retrieve or read any e-mail messages that are not sent to them. Any exception to this policy must receive prior approval by the employee.

9. Any employee who discovers a violation of this policy should notify their supervisor.

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TEXT MESSAGING POLICY In general, texting is not an authorized form of communication for conducting day- to-day County business regardless if the message is transmitted using a County issued or a personal device. In the event a County employee must utilize texting as a means of communication, the employee is responsible for assuring compliance with North Carolina Public Records Law and preserving any and all communication records. SECURITY Each employee is responsible for all actions taken while using his/her user profile, password or access code. None of these are allowed to be shared with anyone else (including other employees of the County). They should not be written down and stored, posted anywhere, programmed into a macro or stored on the computer system in an unencrypted form. The examination, modification, copying or deletion of files and/or data belonging to other employees without their prior consent is prohibited. Software may not be loaded onto any County computer system through any of the above methods (cd/DVD roms, diskettes, flash drives or files downloaded from the Internet) without prior approval from the IT Department. This includes shareware, freeware, personal software or Internet distributed programs. Motion: To approve the update to Section 5.11 Technology Appropriate Use Policy of the Burke County Personnel Policy Manual as presented.


Maynard M. Taylor

JCPC – REMOVALS, REAPPOINTMENTS AND APPOINTMENTS TO THE JUVENILE CRIME PREVENTION COUNCIL The Juvenile Crime Prevention Council plans for the needs of adjudicated and at-risk youth and assesses the need for delinquency treatment and prevention services in Burke County. As indicated in the following roster, the terms of appointment for several members on the Juvenile Crime Prevention Council end June 30 and some members are interested in being considered for reappointment. The Council requests the reappointment of: Steve Whisenant, Sheriff Ronn Abernathy, Chief Court Counselor / Designee Rev. Jasper Hemphill, Member of Faith Claudia Summers, Business Community Rebecca McLeod, Health Director Steven Moody, At-Large

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Spring Williams-Byrd, At-Large The following members do not wish to be considered for reappointment: Trent Devinney, Police Chief Designee Scott Lippert, District Attorney Designee (Resigned) Rick Rutherford, County Manager Designee (No longer employed with Burke Co.) Debbie Smith, Parks/Recreation Designee (Retired) Hannah Ferree, Student < 18 (Graduated) Jamie E. Moore, DSS Designee An application was received from Jennifer Forney (Co. Manager’s Designee). For informational purposes, the District Attorney does not plan to appoint a member to the Council. Therefore, Seat No. 4, representing the DA’s office, will remain vacant. Motions: To reappoint Steve Whisenant, Ronn Abernathy, Reverend Hemphill, Claudia Summers, Rebecca McLeod, Steven Moody and Spring Williams-Byrd for 2-year terms ending June 30, 2017. To remove Trent Devinney, Scott Lippert, Rick Rutherford, Jamie Moore, Hannah Ferree and Debbie Smith from the JCPC roster and thank them for their service to the community. To appoint Jennifer Forney to Seat No. 8, County Manager’s Designee, to complete an unexpired term ending June 30, 2017. To approve an exception to the residency requirement set forth in Section 2-88, membership requirements, of the Burke County Code of Ordinances for the following JCPC positions: the Chief Court Counselor and the Health Director.


Maynard M. Taylor

TAX - EMS COLLECTION REPORT FOR APRIL 2015 Each month an EMS Collection Report is submitted to keep the Commissioners, County Manager and Finance Director informed of the collection status for fees received in connection with EMS services provided by Burke County. The report includes the annual budget amount, amount collected year-to-date and the percentage of the annual budget collected.

2014-2015 Budget $3,200,000.00

Collected YTD $2,515,062.01

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Balance to Collect $ 684,937.99

Percent of Budget Collected 78.60%

Motion: To accept the EMS Collection Report for April 2015 as presented.


Maynard M. Taylor

TAX - TAX COLLECTION REPORT FOR MAY 2015 The Board of Commissioners is presented with the Tax Collection Report for May, 2015. This report is for period between July 1, 2014 and May 31, 2015. It reflects the status of collections by the Burke County Tax Collection’s Staff. For each category below, the following information is provided: the annual budget amount, the amount collected year-to-date, the balance to collect and the percent of budget collected. This report is a supplement to the Settlement Report submitted annually to keep Commissioners, County Manager and Finance Director informed of the status of tax collections in Burke County. Category Annual Budget Amount Collected YTD Balance to Collect % Collected Current Year Taxes $41,500,000 $41,895,426.64 None 100.95% Delinquent Taxes $ 650,000 $683,475.07 None 105.15% Late List Penalty $ 270,000 $285,893.19 None 105.89%

Motion: To accept the Tax Collection Report for May 2015 as presented.


Maynard M. Taylor

TAX - RELEASE REFUND REPORT FOR MAY 2015 Releases in value and/or refunds of taxes typically occur when:

· Taxpayers submit information that creates a reduction in value. · A tag is surrendered creating a proration. · Situs is corrected between counties and/or municipalities. · Valuation appeals reduce the value for real or personal property. · The postmark reveals a payment was timely sent.

The Board of Commissioners is presented with the following list of releases and refunds for consideration.

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Tax System Refunds and Releases Releases (TR-304): $1,529.36

Refunds (TR-406): -0-

VTS Refunds over $100.00 Adjustments: $534.72 Proration: $667.11 Motion: To approve the Tax Releases and Refunds for May 2015 as presented.


Maynard M. Taylor

The tax reports are as follows:

This space is intentionally left blank.

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ITEMS FOR DECISION

CLERK - APPOINTMENT TO WPCC BOARD OF TRUSTEES Kay Honeycutt Draughn, Clerk to the Board reported the Western Piedmont Community College Board of Trustees is a 12-member board. Four (4) of these members are appointed by the County. Seat No. 3 is occupied by Charles E. Taylor whose term ends June 30, 2015. Mr. Taylor has submitted an application for reappointment and has served many years on this board. In addition, William E. Lennon and Kimberly Kling submitted applications for your consideration. Chairman Carswell opened the floor for nominations. Vice Chairman Abele nominated Mr. Taylor citing his excellent attendance and service record. Commissioner Brittain nominated Mr. Lennon. Chairman Carswell nominated Ms. Kling and then closed the floor for nominations. Mr. Taylor received three VOTES from Vice Chairman Abele, Commissioner Taylor and Commissioner Carroll. Mr. Lennon received one vote from Commissioner Brittain. Ms. Kling received one vote from Chairman Carswell. Chairman Carswell congratulated Mr. Taylor and announced that he will serve on the Western Piedmont Community College Board of Trustees, Seat No. 3, for a 4-year term ending June 30, 2019.

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COUNTY MANAGER - SELECTION OF CONSTRUCTION MANAGER AT RISK County Manager Steen reported a RFQ (Request for Qualifications) was issued for Construction Manager at Risk (CM@R) services for a proposed 15,000 sq. ft. library / senior center. Two (2) submittals were received from Hickory Construction Co. and Vannoy Construction. He further reported submittals from both companies were reviewed by a committee consisting of himself, Paul Ijames, Deputy County Manager/Finance Director, Scott Carpenter, Deputy County Manager/Planning Director, Chris Hollifield, General Services Director/Engineer and Jim Wilson, the Library Director. He said the committee recommends Hickory Construction Co. Mr. Steen, in response to questions from the Board, advised that the cost of the CM@R service cannot be determined until later much in the project and that citizens will have many opportunities to provide input on the new facility. Motion: To authorize the County Manager to negotiate and execute a contract with Hickory Construction Co. for Construction Manager at Risk services per NCGS §143-64.31 in relation to the construction of a new library / senior center.

RESULT: APPROVED [UNANIMOUS] MOVER: Jeffrey C. Brittain, Commissioner AYES: Johnnie W. Carswell, Wayne F. Abele, Sr., Jeffrey C. Brittain, Jack Carroll and

Maynard M. Taylor

COUNTY MANAGER- SELECTION OF ARCHITECTURAL FACILITY DESIGN SERVICES FOR EAST BURKE LIBRARY/SENIOR CENTER County Manager Steen reported a RFQ (Request for Qualifications) was issued for provision of architectural/facility design services associated with construction of a library / senior Center in eastern Burke County. This service will be in conjunction with a Construction Manager at Risk for this project. He further reported twelve (12) submittals were received from: CBSA, Creech & Associates, D Innovative Design, HBM Architects, Hemphill Randel Associates Architects, H H Architects, Holland Hamrick, Jenkins-Peer Architects, Lambert Architects - Interiors, Moseley Architects, Ramsey Burgin Smith Architects and Vines Architects. Board members received a copy of the submittals on May 5, 2015. The submittals were reviewed and Holland Hamrick is the recommended firm based on their extensive experience. Motion: To authorize the County Manager to negotiate and execute a contract with Holland Hamrick for Architectural/Facility Design services per NCGS §143-64.31 in relation to the construction of a new library / senior center.

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Maynard M. Taylor

FM - CONTRACTS FOR FIRE PROTECTION SERVICES FOR LAKE JAMES COMMUNITY VOLUNTEER FIRE DEPARTMENT, INC. AND THE TOWN OF GLEN ALPINE Mike Long, Fire Marshal, reported the purpose of this proposal is to request the Board of Commissioners to approve the contracts for fire protection services for Lake James Community Volunteer Fire Department, Inc. and the Town of Glen Alpine. A contract with the County is one of the requirements by which all fire departments in North Carolina must meet and/or retain to be certified for their rating for re-inspection and insurance grading purposes. Mr. Long and County Attorney Simpson responded to questions from the Board. Mr. Long reported the proposed contracts are for two (2) years and the tax revenue distribution is 60 percent for Lake James Fire & Rescue and 40 percent for the Town of Glen Alpine.

Chairman Carswell reported on a meeting held on June 12, 2015 with the following attendees: Chairman Carswell, Vice Chairman Abele, County Manager Steen, County Attorney Simpson, Fire Marshal Long, Lake James Fire & Rescue Chairman Rico Guillen and Glen Alpine Town Councilman Jimmy Wakeford. Highlights of the meeting are as follows:

• Lake James Fire and Rescue is governed by an elected Board of Directors and Glen Alpine is in a unique situation in that the Town of Glen Alpine is the governing body for the Glen Alpine Volunteer Fire Department.

• Glen Alpine’s fire tax would increase from 6 cent to 8 cent with a proposed revenue

split of 60% for Lake James and 40% for Glen Alpine.

• Both fire departments would then be at the 8-cent rate, which opens the door for discussion concerning moving East Shores from the Glen Alpine District to the Lake James District. East Shores is currently in the Lake James Insurance District and North Powerhouse is currently in the Glen Alpine Insurance District.

• A two-year contract with the proposed fire tax increase and revenue split would be approved. As a part of the contract, both departments would continue their negotiations and if at the end of the first year there was no settlement regarding districts, then the Burke County Board of Commissioners would form a Glen Alpine Fire Board of Directors that would include representatives from North Powerhouse and East Shores. This board could then continue negotiations if necessary.

• A number of issues were discussed as to how protect current monies and how payment of current debt by each department could be attained. An equitable solution was agreed

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upon with representatives assuring us that they would meet with their respective governing boards as soon as possible.

Commissioner Taylor commented on the charge to the County Attorney and to the County Manager. The County Attorney was to review the contract and report back. The Manager was to meet with both fire department boards along with the Fire Marshal. He also reported the Board did not approve the creation of a subcommittee, expressed concern that 20-year old hurt feelings were about to re-emerge and stated his desire to have both entities sign-off on the proposed agreement. Fire Marshal Long stated the meeting was conducted as the Board requested and upon its conclusion, he was comfortable that a solution had been reached. Chairman Carswell advised that both fire department representatives do not have the authority to act without their respective Board’s approval. As a result, the proposed contract has a 2-year term and they have one (1) year to come to an agreement on the districts. Otherwise, he said the Commissioners will create a new governing board for Glen Alpine. Fire Marshal Long also advised that this is the third time these service contracts have come before the Board in the last 18 months. County Attorney Simpson responded to a variety of questions from Commissioner Brittain concerning the drafting of the proposed contracts and subsequent approval of them by the fire departments. He also asked Mr. Long if Mr. Guillen and Mr. Wakeford were present to address the Board. Mr. Wakeford was not present; however, Glen Alpine Mayor Christine Abernathy was present. Rico Gillian, Chairman of Lake James Fire & Rescue, reported his Board approved the original 75/25 revenue split and a 10-year contract with the budget. He confirmed that he attended the meeting and discussed the 2-year scenario with stipulations as presented by Chairman Carswell. In response to questions from Commissioner Brittain, he reported there was not enough data on boundaries and debt service to make a decision at that time. He further reported his Board wants 100 percent of the service area and a budget was submitted with the 75/25 split as a compromise. Commissioner Brittain stated his preference to eliminate the shared district as it is an inefficient means of operation and that the proposal before the Board gets the train on the tracks. G. A. Mayor Abernathy reported she was not privileged to attend the meeting, but Mayor Pro-tem Mark Pitts and Councilman Wakeford did. She said there is no loss in services to the East Shores community and that they have the best of both worlds--they have two (2) fire departments fighting to save their homes. If they were losing money, she said she could understand. However, Lake James gets more monies under the proposal we had. She further reported Glen Alpine has never had a problem with Lake James, as they are their friends and neighbors. She went on to say there are no hard feelings between Lake James and Glen Alpine and that she appreciates them sending fire trucks to their parades. She reiterated there are no

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hard feelings in Glen Alpine and the two (2) fire departments get along. In closing, she encouraged the Board to not make a problem when there isn’t one. Commissioner Taylor asked if the Board is “jumping the gun”. He stated additional time is needed for the fire departments to work things out. Commissioner Carroll stated this situation has been going on for years and that he does not understand why the fire department cannot work out an agreement. Something has to be done, he said. Neither side gave us a choice. The proposal is fair, it has a time limit and the situation can be revisited later if needed. Chairman Carswell stated he left the meeting believing an equitable solution could be arrived at and that he does not understand why Glen Alpine did not ask for a tax increase during revaluation like Lake James did. However, to make a clear path where both entities can work together so the residents of East Shores and North Power House Road area can get what they desire, the Board has to set up a way for the dialog to occur. That dialog began at that meeting. He stated Lake James has managed its budget well and prospered. However, he said he has always wanted to see this matter resolved and that no one is trying to hurt anyone or open old wounds. He stated Mr. Morgan’s concerns were addressed one-by-one in that meeting; which is why the stipulations were included in the proposed contract. He went on to say that none of us wants to be in the position we’re in and the Commission has extended the fire service contracts another year, for the second time and here it is again. In closing, he said sometimes difficult things have to be done for the best of all. Vice Chairman Abele asked if the suggested motion in the agenda needs to be strengthen even though the stipulations are in the contract. Chairman Carswell stated the motion could include the stipulations that are in the proposed contract. Following a clarification, Chairman Carswell expressed his belief that a resolution will be reached before the 12-month deadline. Mayor Abernathy agreed with Chairman Carswell. Motion: To approve contracts for fire protection services between Burke County and Lake James Fire & Rescue, Inc. and between Burke County and the Town of Glen Alpine with the following conditions:

• A 2-year term. • The fire tax revenue will be split: Lake James = 60% / Glen Alpine = 40%. • The parties enter into this contract with the anticipation that the Town and Lake

James will settle certain matters between them that could result in a division of the properties that are now part of the joint service area.

• Should this settlement not take place within one (1) year from the date of this contract, the County may, in the County’s sole discretion, terminate this contract and establish a fire district board for the Glen Alpine Fire Protection District with whom it will then contract with for fire protection service.

• Such board will be made up of representatives to be chosen by the County, from both the Town as well as the joint service area, in order to insure representation of persons both within and without the town limits.

Further, authorize the Chairman to execute the agreements on behalf of the Board, subject to

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review and/or revision by the County Attorney.

RESULT: APPROVED [4 TO 1] MOVER: Jeffrey C. Brittain, Commissioner AYES: Johnnie W. Carswell, Wayne F. Abele, Sr., Jeffrey C. Brittain, Jack Carroll NAYS: Maynard M. Taylor

BOC - REAPPOINTMENT OF TAX ADMINISTRATOR Chairman Carswell reported Danny Isenhour currently serves as the County's Tax Administrator. He was reappointed by the Board in 2011 for a 4-year term ending June 30, 2015. Should the Board wish to reappoint Mr. Isenhour to this position, he will have to take the prescribed oaths of office and provide a sufficient bond in accordance with NCGS § 105-294 and § 105-349. Motion: To reappoint Daniel K. Isenhour as the Burke County Tax Administrator, effective July 1, 2015, for a 4-year term.


Maynard M. Taylor

BURKE COUNTY TAX ASSESSOR & TAX COLLECTOR

OATHS OF OFFICE I, Daniel K. Isenhour, do solemnly swear that I will support and maintain the Constitution and laws of the United States, and the Constitution and laws of North Carolina not inconsistent therewith, and that I will faithfully discharge the duties of my office as Tax Assessor / Tax Collector for the County of Burke and that I will not allow my actions as the Tax Assessor / Tax Collector to be influenced by personal or political friendships or obligations, so help me, God. I, Daniel K. Isenhour, do solemnly swear that I will, well and truly, execute the duties of the office of Tax Assessor / Tax Collector according to the best of my skill and ability, according to law; so help me, God. /s/: Daniel K. Isenhour Daniel K. Isenhour Subscribed and sworn to me, this the 17th day of June, 2015.

/s/: Kay Honeycutt Draughn Kay Honeycutt Draughn

Burke Co. Clerk to the Board Notary Public

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Commission Expires: 10-15-17

COUNTY MANAGER - T-MOBILE TOWER PROPOSAL FOR THE CLOSED EAST BURKE LANDFILL PROPERTY County Manager Steen reported T-Mobile currently maintains a site on a Duke Energy Transmission tower. This site is used by T-Mobile to provide service coverage to the eastern part of Burke County. Duke Energy has informed T-Mobile that they will need to relocate the site due to planned maintenance. T-Mobile is requesting to lease a 100’ x 100’ portion of the closed East Burke Landfill property, 8827 Rhodhiss Road, to place a cellular tower. The process will begin with the location of a trailer-mounted Cellular Tower on Wheels (COW), which will be temporarily located onsite until a permanent tower can be constructed. The COW will be located on a portion of the property that is outside of the edge of waste markers for the closed landfill. T-Mobile is also requesting a 30’ wide Access/Utility Easement from the lease area back to Rhodhiss Road. This easement will track back through the current access gate at the back of the East Burke Convenient site. This is the same route that County staff uses to access

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the closed landfill; therefore, no additional work will be needed to grant T-Mobile access. The tower will be designed to allow for multiple cellular service carriers. Initially, the COW would be established for up to 14 months, at $1,000 per month, with a co-locate fee of $200 per additional service vendor while located on the tower. The County will receive $200 per month for each future co-locator on the tower. Commissioner Taylor questioned the amount of $500 rent referenced in the contract. County Attorney Simpson clarified that the contract in the agenda packet was the first one T-Mobile provided and that the County increased the amount to $1,000. He further clarified that an agreement on the final terms was reached late yesterday. County Manager Steen also responded to additional comments / questions from Commissioner Taylor. Motion: To approve the lease agreements and utility easement for T-Mobile as presented (lease payment of $1,000 per month and a co-locate fee of $200 per additional service vendor). Further, authorize the County Manager to execute related documents on behalf of the Board.


Maynard M. Taylor Note: Several weeks later, the County was notified that the deal fell through.

REPORTS AND COMMENTS

BOC - RECEIVE COMMENTS FROM BOC AND STAFF The Chairman will open the floor at this time for comments from Commissioners and staff. In reference to an inquiry from Commissioner Carroll concerning the proposed shooting range, Chairman Carswell asked the Clerk to confirm the date, time and location of the N.C. Dept. of Wildlife’s next public input session and provide it to the Board as soon as possible. Commissioner Carroll also requested a map showing the location of the Sheriff’s shooting range, Wildlife’s proposed range and the T-Mobile tower. Chairman Carswell asked the County Manager to provide the map as requested. Commissioner Taylor wished all fathers in Burke County a “Happy Father’s Day”. Vice Chairman Abele stated it was nice to see all the American Flags in Burke County flying on Flag Day. County Manager Steen provided a progress report on various County paving/resurfacing/striping projects that have been completed and those that will be done soon.

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County Attorney Simpson requested the Board keep Dawn Hutchins, an employee of the TaxDepartment, in their prayers for the loss of her husband.

Chairman Carswell reported Doug Crosby of USCongressman Meadow's office is recovering andgot to come home today from the hospital.

VACANCY ANNOUNCEMENTS

CLERK- BOARDS AND COMMITTEES VACANCY REPORTThe following vacancies were announced:

• Hickory Regional Planning Commission• Adult Care Home Community Advisory Committee• Council on Aging• Juvenile Crime Prevention Council• City of Morganton - Board of Adjustment (ETJ)• City of Morganton - Planning Board (ETJ)• Voluntary Agriculture Board• Burke Co. Parks and Recreation Commission

Chairman Carswell encouraged citizens to get involved.

CLOSEDSESSION

BOC - CLOSEDSESSION TO DISCUSSTHREATENED OR PENDING LITIGATION, TO PRESERVETHEATTORNEY-CLIENT PRIVILEGE, TO DISCUSS ECONOMIC DEVELOPMENT MATTERS AND TODISCUSSPERSONNEL MATTERSA closed session was not needed.

ADJOURNAt 7:28 p.m., there was no further business to come before the Board; therefore, ChairmanCarswell declared the meeting adjourned.

Approved this the 20th day of October, 2015.

Attest:

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437June 16, 2015 (Regular)

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