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PO Box 5055, Frisco, CO 80433

www.cmretac.org

Bi-Monthly Board Meeting Minutes

July 22, 2015 w 9:30 am – 12:00 pm

Chaffee County EOC

16550 Highway 285 w Salida, CO 81201 Map: https://goo.gl/maps/1A7sf

Conference Call #: 213.226.1066

Access Code: 673-732-005#

Webinar Info: https://join.me/caringanne

Coordinator: Anne Montera, Executive Director Executive Board:

James Woodworth, President Josh Hadley, Vice-President Chris Montera, Treasurer

Please Review:

1. Minutes from May 19th Meeting 2. Biennial Plan 3. May and June Financial Statements 4. Prevention Needs Assessment

www Agenda Topics www 1. Call to Order Chris 9:35 2. Introductions Chris Shelly Almroth (phone),

Melanie Crandall, Sarah Drew, Cindy Marshall, Chris Montera, Gabe Muething, Lisa Ortega, Zach Lynch, Kim Greene, Nancy Frizell, Anne Montera

3. May 19th Minutes Approved Chris Motion – Gabe Muething Second – Chris Montera Passed unanimously.

4. Executive Director’s Report a. Biennial Plan b. Regional Medical Direction c. CDOT Grant d. CDPHE Reports e. Communication f. Securing Documents g. Chaffee County

Anne a. Biennial Plan discussed and goals approved for the FY15-16. Will use them to guide the board meetings going forward.

b. RMD meeting is the following week. Have the 2 RMD Coordinator candidates attend the meeting. Interviews will follow.

c. It was proposed to hire Kim

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Greene as the new CDOT grant coordinator. Motion - Shelly Almroth, Second – Melanie Crandall. Passed unanimously. Kim and Anne will be attending a Teen Driving Meeting put on by CDOT in August.

d. All CDPHE reports are up-to-date.

e. It was decided to create a Google Group for CMRETAC. Also, a newsletter will be created in the months to come

f. There are over 10 boxes of old CMRETAC papers that need to be organized. In addition, the accountant has fiscal documents that need to be stored. It was suggested that the CMRETAC use a secure cloud to store everything. Chris will follow up with the accountant to discuss the different programs. Also need to look into State Achieve Standards.

g. Anne will be spending time in Chaffee County during August for the Consultative Site Visit and Salida Music Festival

5. Treasurer’s Report a. Final FY 15-16 Budget b. May Financial Statement c. June Financial Statement d. New policy for approval of

payments e. Accountant Communication

Chris a. The final budget was discussed. A fiscal audit needs to be added to the FY16-17 budget and every 5 years following

b. May Financials were discussed

c. June Financials were discussed

d. A new policy will be created ensuring proper approval of monies spent. It will be presented at the September meeting

e. More streamlined communication is taking

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place with the accountant. She has been added as a signer on the CDs

6. County Reports a. Chaffee b. Eagle c. Garfield d. Lake e. Park f. Pitkin g. Summit

Group a. A large music festival is coming to Salida at the end of August, bringing in 20,000 people. EMS numbers are up

b. More Trauma Education will be coming via VVMC. A Burn Lecture is scheduled for 8/25/15. Prevention is busy in the summer with Camp 9-11 and a new Ford Grant on marijuana and impaired driving. ECPS numbers are up including special events. Centura and Kaiser are coming to the county.

c. Nancy is going to start attending the board meetings since 2 counties transport to VVH. Trauma services have been busy. It is the year to update all of the EMS protocols

d. New ambulance has been ordered. There will be another election this November for Hospital and EMS services. They now have a critical care paramedic and are seeing an increase in trauma accidents.

e. No report f. The trauma program is in a

year of building after the site visits from the state. Prevention program is starting to include head injuries, impact testing, and older adult helmet use. EMS numbers are up to the same levels during the wintertime, including 3 big special events. Basalt Fire has been added to the AAD protocols.

g. RWB Fire will be co-staffing

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with SCA in the fall. The agencies have been training together over the past 2 months. In the fall there will be 5 ambulances in the county. Trauma review is scheduled for 9/24.

7. New Business Group No new business Break 8. Prevention Report Group Reviewed Prevention Needs

Assessment and prioritized recommendations based on the results. The following are the areas to be addressed with the next Prevention Coordinator: a. Adult and Older Adult

Recreational Activities b. Older Adult Falls c. Seat Belt Use In addition, it was recommended to look at Marijuana usage, EMS responses, and tracking data.

9. Upcoming Meetings a. SEMTAC 7/29 -7/30 Denver b. RETAC Forum 9/2 – 9/3 Vail c. Resiliency Trainer Workshop

9/29 – 9/30 Edwards

Anne

10. 2015 Board Meetings a. 9/23 Park County b. 11/12 Conference Call

Anne