BIDDING FOR A FIBER PROJECT - imtcomputer.net FOR FIBER PROJECT.pdf · Fiber Optic cable drum testing 1 day Mobilization of Personnel, Materials and ... Civil works (trenching), Cable

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IMTFIBER NIGERIA

BIDDING FOR A FIBER PROJECT

PROJECT DOCUMENTATION TIPS

1/1/2016

ADEJOLA JOHNSON Msc. CEO Imt computers Nig. Ltd

FOA Representative in Nigeria #718

http://www.imtfiber.com/

mailto:[email protected]


BIDDING FOR FIBER PROJECT

Telecom infrastructure development business such as fiber optics implementation

and maintenance projects involve serious contest and bidding because of what is

involved in it.

Fiber project Bidding starts with document and documentation, some of which are

discussed bellow

1. RFP……………….. 'Request for Proposal

A type of bidding solicitation in which a company or organization announces that

funding is available for a particular project or program, and companies can place

bids for the project's completion. The Request for Proposal (RFP) outlines the

bidding process and contract terms, and provides guidance on how the bid should

be formatted and presented. A RFP is typically open to a wide range of bidders,

creating open competition between companies looking for work

It presents preliminary requirements for the commodity or service, and may dictate

to varying degrees the exact structure and format of the supplier's response.

Effective RFPs typically reflect the strategy and short/long-term business

objectives, providing detailed insight upon which suppliers will be able to offer a

matching perspective.




The prospective contractor respond to this document and proceed to collect the

SOW (scope of work) document

2. SOW A statement of work (SOW) is a formal document that captures

and defines the work activities, deliverables, and timeline a vendor must

execute in performance of specified work for a client. The SOW usually

includes detailed requirements and pricing, with standard regulatory and

governance terms and conditions. It thus overlaps in concept with a contract,

and indeed SOWs are often legally equivalent to contracts. In Fiber

OSP/ELP projects, there are some key areas to understand if the project

contractor should deliver the mindset of the client

Areas addressed in SOW

Project topic…

Document (SOW) number

Executive summary: This reveals the company, the project and the

objective of the project, the project name, the total distance of the project

Technical specification: This explains the technical aspect of the project.

Which include information about the Site Specification such as the number

of sites to connect, the sites name, sites code, longitude and latitude of each

affected sites

Ducting and Fiber Specifications: This aspect contains what the client

wants about the depth of the trench, the laying of the ducts and sub-ducts,




the fiber core number and enclosure configuration, This largely depends on

whether the project the Backbone or Metro fiber

RoW Strategy: Right of way strategy specifies how the permission from the

relevant authority should be taken.

Infrastructure Acceptance Process, inspection of all equipment elements

and performance of the network checking of the link, the various test to be

conducted, certificate of acceptance (CFA) which will qualify the contractor

to submit an invoice for payment.

Project management/ Project plan: project Organization ( this describes a

company profile with a personnel resources, detailed project plan, an

organization chart for the project with the name and function of the key

persons participating in the project organization and their experience in the

fielding, progress Reports, and As-Built Documentation

Conclusion

3. RFQ……. Request For Quote

A Request For Quote is a variation of a Request For Proposal (RFP), and typically

provides more information to the bidder about the project's requirements. It often

requires the bidder to break down costs for each phase of the project so as to allow

the soliciting company to compare different bids

The following document is an example of RFQ Template




Item Information

RFQ reference number

Trading name

Company registration number

Company's physical address

Date

Company telephone and fax numbers

Contact name and telephone number

Description of goods and/or services

Unit of measure

Price per unit

Quantity of goods and/or services

Delivery basis

Other charges

Currency

Exchange rate used for conversion into

country currency

Total

Discounts

VAT amount for VAT)

Vat number

Payment terms 50% at Mobilization, 50% at PAT/FAC

Delivery period/schedule X days

Validity X days Validity

Other If any




4. BOQ….Bill Of Quantity

As the name implies this document is an important document that requires

much details about the surveyed route. This document will spell out various

activities that will be carried out during the project implementation as well

as the cost implication or respective column.

Ducting Infrastructure-Section 1

Detailed Survey Documentation

Cutting and Restoration of Concrete road

Excavation of soil and Backfilling

o Trench sample S1/R1



Excavation of soil and Backfill including restoration of Lawns and flowers

Cutting and Restoration of Asphalt road

Bridge crossing route

Supply and Installation 110mm PVC Duct

Supply and Installation 110mm Steel Duct

Supply and Laying/Pulling of 40mm HDPE Sub-Duct

No. Description Unit Qty Unit Price Total Price




Manhole -Street Type

Calibration of existing / new duct

Thrust boring of 110mm steel duct

Removal and Restoration of paving stones

Warning Tape

Ducting Infrastructure-Section 2




Drilling of Existing Walls & Manhole and Reinstatement (For Joint existing

Manhole)

Ducting Infrastructure-Section 3 Carried to Summary


Cutting and Restoration of Concrete road

Excavation of soil and Backfill

Trench sample S1/R1

Trench sample S2/R2

Trench sample S3/R3

Cutting and Restoration of Asphalt road

Supply and Installation 2110mm PVC Duct

Supply and Installation 110mm Steel Duct


Manhole -Street Type





Thrust boring 110mm steel duct

Drilling of Existing Walls & Manhole and Reinstatement(For Joint existing

Manhole)

Removal and Restoration of paving stones

Warning Tape

Fibre Optic Cable Supply, Installation and Testing

Fibre Optic Cable （ITU-T standards

ODF Cabinet

Pigtails (of specified length)

96 Port FOC Patch Panel

Installation of 96 core OFC

Fibre Patch Cords（Duplex）-ITU-T G.652/SC-LC connectors（6m-10m

Fibre Patch Cords（Duplex）-ITU-T G.652/SC-SC connectors（6m-10m

Fibre Patch Cords Duplex）-ITU-T G.652/SC-FC connectors（6m-10m

Closure (96 core) (to include Optical splice point)

Splicing of 96 core OFC

Termination of 96 core OFC

Testing

Project Management, As-Built Documentation

As-Built Documentation

Ducting Civil works

Project Management

Summary




Maintenance

One year maintenance (excludes Manhole or Hand hole, thrust boring, major

works and concrete )

5. PROJECT ORGANISATION CHART

Civil Site Managers

(FOC) Civil Site Managers

(FOC)

Trench

Supervisors Trench

Supervisors

Trench/Asphalt and

concrete Cutting Workmen

Trench/Asphalt and

concrete Cutting Workmen

Top Management

Project Manager (OFC)

OFC Site Manager Head Logistic

/Warehousing

OFC

Technicians Logistic Officers Drivers




6. PROPOSED IMPLEMENTATION PLAN

This is a document that states the tasks to be performed, the duration of each task,

the start and finish date of each task. This document is very important to the client

for monitoring. Microsoft project software is mostly used to prepare this schedule.

The work flow is graphical displayed using GANNT Chart

ID TASK NAME DURATION START FINISH

PRE- FIBRE OPTIC CABLE

INSTALLATION

PO & ITP received 1 day

Project/Implementation plan approval 1 day

Fiber Optic cable drum testing 1 day

Mobilization of Personnel, Materials and

Equipment to site

3 days

SECTION 1 38 days

Excavation of Trench path(200/day) 38 days

Asphalt cutting 20 days

Concrete Cutting 18 days




Excavation of Manhole pits 20 days

Planting of JBs 18 days

Crossing of bridge 2 days

Thrust boring of Asphalt road crossing 10 days

Laying of PVC ducts 27 days

Installation of HDPE duct 23 days

Backfilling/Laying of warning tape 27 days

Compaction of Normal soil 17 days

Reinstatement of concrete and Asphalt routes 20 days

Casting of Reinforced concrete envelope 5 days

ROW Clearing 22 days

Civil work acceptance 1 day

FIBRE OPTIC CABLE INSTALLATION,

TESTING AND DOCUMENTATION

37 days

As-Built Documentation 20 days

OFC blowing 19 days

OFC jointing and Splicing 3 days

OFC termination at BTS 3 days

Testing of OFC 3 days




Final Acceptance Test 2 days

NOTE: the task and duration in the table above is just an example of template

7. METHOD STATEMENT DOCUMENT

This a project document that states the methodology of project

implementation. This document reveals Team composition, Mobilization to

site, Civil works (trenching), Cable installation, splicing and testing,

Maintenance Services and Equipment Schedule for Fiber Installation and

Maintenance. How each will be achieved are given below.

A. Team composition.

A good implementation team will include the following personalities

1. Team leader

2. Splicing Technician

3. Civil work Technician

4. OTDR Technician

5. Pick-up truck Driver

6. Splice van Driver

7. Casual Labour

B. Mobilization to site

The materials, equipment and personnel needed for the execution of the project in

the various cities shall be transported to the locations.

This will take a period of 1-3 days depending on the location




C. Civil works (trenching)

Here the contractor needs to explain how the civil work of the project will be

carried out in succession. The depth of the trench, Duct installation, manhole

specification as stated by the client.

D. Cable installation, splicing and testing

Fiber Cable Installation method (Hand pulling, blowing…..)

Splicing: splicing techniques (fusion splicing, mechanical splicing or Ribbon

splicing) and testing of the installed cable

E. Maintenance Services

It is expected of the contractor to indicate the maintenance approach to be

adopted and the reason for the chosen one

1. Preventive Maintenance

2. Corrective Maintenance

3. Pre-scheduled Corrective Maintenance

F. Equipment Schedule for Fiber Installation and Maintenance

Apart from revealing the team composition (personnel) it is also expected of

the contractor equipment availability and readiness. Some of the basic

implementation equipment are stated below

Pre-cast manhole manufacturing and curing facility




Nos of Delivery vans

1 No Self loader Truck (Hiab

Available Fibre Test Equipment

Available Splicing equipment

8. WORK FLOW

TEAM COMPOSITION

MOBILISATION TO SITE

CIVIL WORK (Trenching)

Cable installation,

Splicing, Testing

Maintenance services

Safety

Equipment Schedule

WORK FLOW




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BIDDING FOR A FIBER PROJECT - imtcomputer.net FOR FIBER PROJECT.pdf · Fiber Optic cable drum testing 1 day Mobilization of Personnel, Materials and ... Civil works (trenching), Cable